LTC 345-2013 Palm and Hibiscus Islands Right-of-Way Project ® MIAMI BEACH
OFFICE OF THE CITY MANAGER _
N o. LTC # 3[js = - LETTER TO COMMtSS N ,
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TO: Mayor Matti Herrera Bower and Me bers oItCity Co ission Y -� GO
FROM: Jimmy L. Morales, City Manager
DATE: September 18, 2013
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SUBJECT: Palm & Hibiscus Islands Right of Vay Project and Utilities Undergrounding
Status Update
The purpose of this Letter to Commission (LTC) is to provide an update on the Palm and
Hibiscus Islands Right of Way Project and Utilities Undergrounding Status Update.
The scope of this project includes:
• Street resurfacing / pavement markings including multi - purpose lane,
• Repair and /or extension of existing sidewalks as applicable,
• Improved storm water drainage collection and disposal infrastructure including swale
restoration and valley gutters,
• Enhanced landscaping, street signage,
• Streetlight upgrades,
• Replacement of existing water main infrastructure, and
• . Sanitary sewer lining and repair.
• Only Hibiscus Island will be undergrounding the overhead utilities: Florida Power &
Light (FPL), Atlantic Broad Band (ABB) and AT &T (ATT).
Currently, Commission approved Lanzo Construction Co. of Florida as the Design Build
Firm. Procurement has submitted a request for a fee proposal. A committee is being
scheduled to negotiate the fee proposal for the Phase I Pre - Construction and Design
Services. On September 10, 2013, CIP and Procurement scheduled the first meeting with
the Lanzo Design Build Team to negotiate the Phase I Design Fee Services. A subsequent
meeting was scheduled for September 17 to review additional information requested. We are
still in the negotiation phase.
PROJECT TIMELINE:
The following are the projected dates to project completion:
Finalize Design Criteria Package December 19, 2012
(actual)
Commission Approval to issue Request for Qualifications (RFQ) October 24, 2012
(actual)
Advertise RFQ for Design -Build (DB) firms to qualify 3 -4 firms June 10, 2013 (actual)
Committee meets to Qualify 3 -4 DB firms July 15, 2013 (actual)
Commission Meeting — Authorize to negotiate with DB firm July 17, 2013 (actual)
Notice to Proceed 1- Design /Permit /GMP Negotiations Sept. — Dec. 2013
Commission Meeting - GMP Award Dec. — Jan. 2014
Notice to Proceed 2 - Construction Commences February 2014
Construction Completion (18 months) August 2015
Status of the Hibiscus Island Utilities Undergrounding - Florida Power & Light (FPL),
Atlantic Broadband (ABB) and AT &T (ATT):
ABB & ATT Utility Undergrounding contracts have been reviewed by our consultant and have
been transmitted to the utility companies as final documents for execution. Commission
approved the FPL utility easement at the December 2012 meeting.
The project management team has been in contact with John Lehr, from FPL, to coordinate
the tasks and schedule with the Design Build Team's Engineer of Record. The team also
submitted the executed contract and required deposit to ABB. The ATT contract has been
revised and submitted to City Attorney staff for form approval.
JLM /NrT /DM /MR
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