2013-28348 Reso RESOLUTION NO. 2013-28348
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, PURSUANT TO CITY CODE SECTION 38-6
ENTITLED "EARLY VOTING," AUTHORIZING EARLY
VOTING FOR THE NOVEMBER 199 2013 RUN-OFF
ELECTION(IF RUN-OFF ELECTION IS REQUIRED).
WHEREAS, on Tuesday, November 5, 2013, the City of Miami Beach's General
and Special Elections will be held for the purpose of electing a Mayor and three City
Commissioners (in Commission Groups I, II, and III), and for presentation to the City's
electorate of several ballot questions; and
WHEREAS, if necessary, the City of Miami Beach's Run-Off Election will be held
on Tuesday,November 19, 2013; and
WHEREAS, since Miami-Dade County has scheduled a countywide election for
November 5, 2013, the County Elections Department will be conducting Early
Voting for all elections taking place on that date, including the City's General and
Special Elections (see attached Early Voting schedule); and
WHEREAS, as authorized by Florida Statute section 101.657 and pursuant to Miami
Beach City Code Section 38-6 entitled "Early Voting," the City of Miami Beach may
provide for early voting in those City elections that are not held in conjunction with
County or State elections, and shall conduct its Early Voting activities in accordance with
the provisions of Florida Statute §101.657(1)(a)-(c); and
WHEREAS, inasmuch as the November 19, 2013 Run-Off Election (if required) is
not being held in conjunction with a County or State election, the Miami Beach City
Commission thus hereby authorizes and provides for Early Voting relative to said
Election in recognition of the great public need for such Early Voting opportunities; and
WHEREAS, pursuant to City Code section 38-6(b), such Early Voting shall occur at
Miami Beach City Hall and the North Shore Branch Library, in accordance with the
following schedule:
o November 19, 2013 Run-Off Election (Early Voting to occur on the Saturday
and Sunday immediately preceding the Run-Off Election):
Saturday,November 16 9 am—7 pm 10 hours plus one hour setup/close down
Sunday, November 17 9 am—7 pm 10 hours 66 " ; and
WHEREAS, the City Clerk shall notice the above dates, hours, and locations of
Early Voting in a newspaper(s) of general circulation within the City of Miami Beach;
and
WHEREAS, Miami-Dade County Elections Department has given the
Administration an Early Voting budget estimate of approximately$6,400 per day($3,200
per day for each location).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission hereby authorize Early Voting for the November 19, 2013
Run-Off election (if required) at Miami Beach City Hall and the North Shore Library, for
the two day period beginning on Saturday, November 16, 2013 and ending on Sunday,
November 17, 2013, said Early Voting to be conducted in accordance with the hours
listed hereinabove. It is further Resolved that the Administration is authorized to alter the
days and locations of the Early Voting schedule set forth herein if necessary due to an
unforeseen event, with the Administration immediately reporting the change to the Mayor
and Commissioners via a Letter to the Commission(LTC).
PASSED and ADOPTED this 11th day of September 2013.
atti Herrera Bower
Mayor
Attest:
Rafael Grana ••ler ,�n
APPR D AS TO
• ':� FOR & L NGUAGE
& F E CUTION
NCORP ORATED: Q y 3;
j' •'� AT ORNEY DATE
MIAMIBEACH
OFFICE OF THE CITY ATTORNEY
JOSE SMITH, CITY ATTORNEY
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower
Members of the City Commission
CC: Jimmy Morales, City Manager
FROM: Jose Smith, City Attorney S,_,,
DATE: September 11, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, PURSUANT TO CITY CODE SECTION 38-6
ENTITLED "EARLY VOTING," AUTHORIZING EARLY VOTING FOR THE
NOVEMBER 19, 2013 RUN-OFF ELECTION (IF RUN-OFF ELECTION IS
REQUIRED).
The City of Miami Beach General Election for election of the Mayor and Commission
Groups I, II and III, and the City's Special Election for presentation of several ballot
questions, is scheduled to be held on Tuesday, November 5, 2013. Inasmuch as Miami-
Dade County has scheduled a countywide election for November 5, 2013, the County
Elections Department will be conducting Early Voting for all elections taking place on that
date, including the City's General and Special Elections (see attached Early Voting
schedule marked as Exhibit"A").
A City of Miami Beach Runoff Election, if necessary, will be scheduled for Tuesday,
November 19, 2013. As authorized by Florida Statute § 101.657, and pursuant to Miami
Beach City Code Section 38-6 entitled "Early Voting", the City is authorized to provide for early
voting in those City elections that are not held in conjunction with County or State elections, and
shall conduct its Early Voting activities in accordance with the provisions of Florida Statute
§101.657(1)(a)-(c).
Since the November 19, 2013 Runoff Election (if required) is not being held in
conjunction with a County or State election, the attached Resolution sets forth the Miami Beach
City Commission's formal declaration authorizing and providing for Early Voting relative to said
Election. Consistent with City Code section 38-6(b), such Early Voting shall occur at Miami
Beach City Hall and the North Shore Branch Library, in accordance with the following schedule:
November 19, 2013 Run-Off Election Early Voting to occur on the Saturday and Sunday
immediately preceding the Run-Off Election (see attached Early Voting schedule marked as
Exhibit "B").
Agenda Item R-7
Date 9-11-1
Should an unforeseen event occur necessitating a change to the above Early Voting schedule,
the Administration may alter the days and locations and will immediately report the change to
the Mayor and Commissioners via an LTC. Further, the City Clerk shall notice the above
dates, hours and locations of Early Voting in a newspaper(s) of general circulation within the
City of Miami Beach.
ECONOMIC IMPACT STATEMENT
The Miami-Dade County Elections Department has given the Administration an Early Voting
budget estimate of approximately $6,400 per day ($3,200 per day for each location). The
anticipated cost of early voting for the November 19, 2013 Run-Off Election, if necessary, is
$12,800 (see attached Estimate marked as Exhibit"C").
F:WTTO\TURN\COMMMEMO\Early Voting November 19 2013 election.docx
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EXHIBIT B
ESTIMATE
Miami Beach General Municipal Election November 5, 2013 (Stand Alongl
Rafael E. Granado, City Clerk Estimate NO: MB-SA-110513
City of Miami Beach Estimate Date: May 10,2013
1700 Convention Center Drive,#200
Miami Beach, FL 33139
Registered Voters: 49,926 Early Voting Days: 2
Precincts: 36 Early Voting Sites: 2
Polling Places: 23
Permanent Absentee Ballots: 5,602
Personnel $ 64,927.55
Salaries&Fringe Benefits,Overtime,Poll Workers
Polling Places 9,900.00
Security,Polling Place Rentals
Supplies and Services 5,392.01
Election Supplies,Communication Charges,Absentee Ballots Set Up
Trucks and Vehicles 7,358.00
Truck Rentals,GSA Vehicles
Printing and Advertising 26,460.78
Absentee,Early Voting&Precinct Ballots,Temporary Polling Place Change Notices,Newspaper Ads
Postage 13,738.99
Absentee Ballots Sent and Business Reply,Temporary Polling Place Change Notices,Letters
Ballot Creation 2,410.00
In-House&Outside Contractual Services,Translations-Based on one question
Administrative Overhead 13,018.73
Indirect Costs,Logic&Accuracy,Post-Election Audits
Early Voting 12,800.00
Estimated at$3,200 per requested number of sites and days
*TOTAL $ 156,06M.06
Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)lrace(s)
creates an additional ballot page, the cost will be adjusted accordingly.
For more information,you may contact: ^
patrmiapmo»niom
Elections Budget and Finance Chief
Miami-Dade Elections Department `
27oomvvo7Avenue
Miami,Florida no17o
Office:305-499-8568 E-mail:upmco@miammauo.uov
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EXHIBIT C
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