2013-28309 Reso RESOLUTION NO. 2013-28309
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND AUTHORIZING A PROFESSIONAL
SERVICES AGREEMENT WITH WALKER PARKING CONSULTANTS, INC.,
TO PERFORM A PARKING DEMAND ANALYSIS, IN AN AMOUNT NOT TO
EXCEED $140,525.
WHEREAS, the Mayor and Commission held extensive discussion, on June 5, 2013,
regarding Agenda Item No. R5D, entitled, "Alton Road Parking District No. 6"; and
WHEREAS, the Mayor and Commission directed the Administration to conduct a
parking demand analysis in order to better understand the short and long term effects that the
proposed legislation may have on the Alton Road corridor; and
WHEREAS, in 2004, "Walker Parking" Consultants, Inc. performed a parking demand
and utilization analysis of various neighborhoods throughout the city; and the analysis provided
projections of parking demand and utilization for a ten year period (through 2013); and
WHEREAS, these projections were derived from parking inventory usage, including
data collection; review of current and future development projects; and, in consultation with the
Administration, certain assumptions regarding economic growth, seasonality, and related
trends; and
WHEREAS, the information sought by the Mayor and Commission regarding Alton
Road Parking District No. 6 is consistent with the 2004 analysis conducted by Walker Parking;
and
WHEREAS, Walker Parking has the expertise and knowledge to perform the parking
analysis/report and their familiarity with the project tasks, parking inventory, as well as continuity
of their 2004 report, are advantageous to the City; and
WHEREAS, a waiver of formal competitive bidding, by a 5/7th vote, is in the best
interest of the City; and
WHEREAS, a professional services agreement, in an amount not to exceed $140,525,
is required in order to engage Walker Parking Consultants, Inc. to perform the analysis/report.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby, approve a waiver of formal competitive bidding, by a 5/7th vote, finding such waiver to be in
the City's best interest, and authorizing a professional services agreement with Walker Parking
Consultants, Inc., to perform a parking demand analysis, in an amount not to exceed $140,525.
PASSED AND ADOPTED this 1 th ;Fember, 2013.
ATTEST:
atti a ra Bower, Mayor
Rafael Granado, City Clerk
INCORP OWED: '
ity ne%r� Date ����' •°•••,��,.��y
TAGENDA\2013\September11\WalkerParkingDemandStudy9112013.reso.docx
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, waiving, by
a 5/7ths vote, the formal competitive bidding requirements, finding such waiver to be in the City's
best interest, and authorizing a professional services agreement with Walker Parking
Consultants, Inc., to perform a parking demand analysis, in an amount not to exceed $140,525;
and further appropriating funding from the parking enterprise fund for same.
Key Intended Outcome Supported:
Improve Parking availability.
Supporting Data(Surveys, Environmental Scan, etc.): Miami Beach Customer Survey indicates
74%of residents and 72%of businesses rate the availability of parking across the City as too little or
much too little. Availability of parking was one of the changes residents identified to make Miami
Beach a better to live, work or play.
Item Summa /Recommendation:
On June 5, 2013, the Mayor and Commission held extensive discussion with regard to Agenda Item No.
RSD, entitled, "Alton Road Parking District No. 6", as a result, the Mayor and Commission directed the
Administration to conduct a parking demand analysis in order to better understand the short and long term
effects that the proposed legislation may have on the corridor. In 2004,"Walker Parking"Consultants, Inc.
performed a parking demand and utilization analysis. The analysis provided projections of parking
demand and utilization for a ten year period(through 2013).All areas south of 23rd Street/Dade Boulevard
are included in the proposed study areas. The study will include the following tasks: update physical
inventory and analysis;update projection of future parking demand and need;analyze the City's proposed
parking overlay district*; forecast impact of its implementation; and provide alternatives (Phase I only);
analyze impact of extending existing restricted residential parking zone hours to 24 hours/seven days a
week and provide alternatives(all applicable restricted residential parking zones within the study areas);
and public input provided through the City.The study areas include: Phase I: 5th Street to 17th Street and
from West Avenue/Bay Road to Lenox Avenue; Phase II: 17th Street to 23rd Street/Dade Boulevard and
from Alton Road to Collins Avenue; Phase III: 5th Street to 17th Street and from Lenox Avenue to
Pennsylvania/Drexel Avenue;Phase IV:5th Street to 1 o 17th Street and from Pennsylvania/Drexel Avenue
to Collins Avenue/Ocean Drive; and Phase V: South Pointe Drive to 5th Street and from Alton Road to
Ocean Drive.Walker Parking proposes to provide the same deliverables for each phase of the project as
follows: Work Plan, including progress schedule; Supply/Demand Analysis technical memorandum;
Supply/Demand Analysis draft report;Overlay parking district review and alternatives*;Residential Parking
Zone extension to 24 hours/seven days a week review and alternatives, if applicable; and final parking
master plan report;this report will incorporate parking supply/demand,alternatives analysis;overlay district
impact and alternatives;and impact of extension of residential parking zone hours to 24 hours,seven days
a week. *Denotes deliverables specific to the Alton Road Parking Overlay District only. If each phase is
contracted individually, Walker will perform the scope of services described in this proposal for the lump
sum fee of$29,000 (Twenty-Nine Thousand Dollars) per Phase. If all five phases are contracted as a
single project,Walker will perform the scope of services described in this proposal for all five phases for a
lump sum fee of$127,750 (One Hundred, Twenty-Seven Thousand, Seven Hundred and Fifty Dollars).
The lump sum fee includes all expenses. A ten percent (10%) contingency is included for an award
amount not to exceed $140,525.
Financial Information:
Source of Amount Account
Funds: 1 $140,525 480-0461-000312
2
00 KZ1 0 . -
3
ow Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Saul Frances
Sign-Offs:
Department irector Assistant ity Hager City Manager
SF AW I JLM
TAAGENDA\2013\Sept1 1\WalkerParkingDemandStudy9l l 20l 3.sum.doc
MIAMIBEACH AGENDA ITEM C 7J
SATE q-11-1
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of he City Commission
FROM: Jimmy L. Morales, City Manager '� �
DATE: September 11, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN
THE CITY'S BEST INTEREST, AND AUTHORIZING A PROFESSIONAL
SERVICES AGREEMENT WITH WALKER PARKING CONSULTANTS,INC.,TO
PERFORM A PARKING DEMAND ANALYSIS, IN AN AMOUNT NOT TO
EXCEED $140,525.
FUNDING
$140,525 - 480-0461-000312
Funds are available from Parking Fund 480, Account No. 480.0461.000312.
The study is structured in five phases. Each phase is a study area (see Study Areas on
page two and Professional Fees on page 4) with Phase I - Alton Road corridor being
expedited as a priority. The fee for each phase, if done individually, is$29,000. However, if
all five phases are contracted as a single project, Walker Parking reduces its fee in the
amount of $17,250, for a lump sum total of $127,750 for all five phases, including all
expenses. A ten percent(10%)contingency is recommended, resulting in a not to exceed
amount of$140,525. Please note that Phase I (Alton Road)will be expedited as a priority,
if all five phases are contracted as a single project.
PURCHASE AUTHORITY
A waiver of formal competitive bidding, by a 5/7t'vote, is deemed to be in the best interest
of the City.
KEY INTENDED OUTCOME SUPPORTED
Improve Parking availability.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
Commission Memorandum-Walker Parking Demand Analysis
September 11, 2013
Page 2 of 5
ANALYSIS
On June 5, 2013, the Mayor and Commission held extensive discussion with regard to
Agenda Item No. RSD, entitled, "Alton Road Parking District No. 6", as a result, the Mayor
and Commission directed the Administration to conduct a parking demand analysis in order
to better understand the short and long term effects that the proposed legislation may have
on the corridor.
In 2004, "Walker Parking" Consultants, Inc. performed a parking demand and utilization
analysis of 11 different corridors throughout the city. The analysis provided projections of
parking demand and utilization for a ten year period (through 2013). These projections
were derived from parking inventory usage, including data collection; review of current and
future development projects; and, in consultation with the Administration, certain
assumptions regarding economic growth, seasonality, and related trends. The information
sought by the City Commission regarding Alton Road Parking District No. 6 is consistent
with the 2004 analysis conducted by Walker Parking. Therefore, it is advantageous for
Walker Parking to update their 2004 (final) report due to their familiarity with the City and
the related tasks. Additionally, Walker Parking would provide continuity to the 2004 report.
Said report provided projections through 2013, and by extension, would provide same
through 2023.
The following is the phasing, scope of services, study areas, work plan, and deliverables
requested of Walker Parking as well as their proposal (see attached).
Project Phasing
The area south of 23rd Street/Dade Boulevard is included in the study areas. The analysis
is structured in phases by geographic zone. This was done in order to prioritize the Alton
Road corridor findings relative to the pending parking overlay district legislation. A lump
sum fee for each phase was provided in order to provide the Mayor and Commission with a
menu of options of study areas. It is important to note that a fee reduction is applicable
should all five phases be awarded.
Scope of Services
• Update physical inventory and analysis.
• Update projection of future parking demand and need.
• Analyze the City's proposed parking overlay district*; forecast impact of its
implementation; and provide alternatives (Phase I only).
• Analyze impact of extending existing restricted residential parking zone hours to 24
hours/seven days a week and provide alternatives (all applicable restricted
residential parking zones within the study areas).
• Public input provided through the City.
Study Areas
The City reserves the right to prioritize the sequencing of tasks and by area.
Commission Memorandum-Walker Parking Demand Analysis
September 11,2013
Page 3 of 5
Phase I: 5th Street to 17th Street and from West Avenue/Bay Road to Lenox Avenue
Phase II: 17th Street to 23rd Street/Dade Boulevard and from Alton Road to Collins
Avenue.
Phase III: 5th Street to 17th Street and from Lenox Avenue to Pennsylvania/Drexel
Avenue.
Phase IV: 5th Street to 10 17th Street and from Pennsylvania/Drexel Avenue to Collins
Avenue/Ocean Drive.
Phase V: South Point Drive to 5th Street and from Alton Road to Ocean Drive.
Work Plan
1. Meet with representatives of City of Miami Beach to further clarify study objectives,
confirm the study area; parking analysis; and projected schedule.
2. Review pertinent reports, studies, and statistical data regarding the study area with
representatives of City of Miami Beach. Included in this information will be land use
data provided by the City (building square footage data on a building-by-building
basis also identifying type of land use).
3. Review the major parking generators in the study area with representatives of City of
Miami Beach to understand their concerns and interests.
4. Conduct an initial field survey to update the inventory of on-street and off-street
parking facilities within the study area. Record the type of parking (e.g. public,
commercial, or private and whether surface lot or structure), number of spaces
reserved and the type of access control (if any is in place), and parking rates.
5. During the initial field survey, record the number of vehicles parked by facility during
the inventory process.
6. Perform a License Plate Inventory(LPI), recording the location and duration of each
vehicle. The LPI will be a sampling of the peak hours during a typical week day and
weekend day within the study area (days and hours to be determined).
7. Perform parking occupancy counts at three intervals on all public and accessible
private parking areas within the study zone on a typical week day and weekend day
(days and hours to be determined).
8. Analyze field survey data and present in report and graphic form.
9. Calculate and compare parking demand with the current parking supply and identify
areas with deficits and surpluses.
10. Compare the parking supply (and proposed overlay parking district*)with planned
development and projected future demand.
11. Identify areas with parking deficiencies that are likely to require expansion of the
parking supply, including impact of extending restricted residential parking zones to
24 hours a day/seven days a week in existing areas, where applicable.
12. Prepare and submit a draft of the task report for review and discuss findings with
representatives from the City.
13. Incorporate the City's comments into the task report.
14. Issue one CD of the final task report with comments by the City.
15. A total of four(4) meetings or teleconferences with the client are planned.
* Denotes tasks specific to the Alton Road Parking Overlay District only.
Commission Memorandum-Walker Parking Demand Analysis
September 11,2013
Page 4 of 5
Deliverables
Walker Parking proposes to provide the same deliverables for each phase of the project as
follows:
1. Work Plan, including progress schedule
2. Supply/Demand Analysis technical memorandum
3. Supply/Demand Analysis draft report
4. Overlay parking district review and alternatives*
5. Residential Parking Zone extension to 24 hours/seven days a week review and
alternatives, if applicable
6. Final parking master plan report; this report will incorporate parking supply/demand,
alternatives analysis; overlay district impact and alternatives; and impact of
extension of residential parking zone hours to 24 hours, seven days a week.
* Denotes deliverables specific to the Alton Road Parking Overlay District only.
Schedule
Walker Parking is prepared to begin the Phase I work following the September 11 th, City
Commission meeting and within one week after receiving a signed agreement, Walker
Parking estimates that a Phase I draft report can be provided within 20 business days of
the mutually-agreed-upon start date. To meet the City's schedule, we anticipate allowing
five business days for the City to comment on the draft Phase I task report. The report can
be finalized within five business days after receiving City comments.
Each subsequent phase will be initiated by the City and follow a similar schedule allowing
30 days to complete the field study and assemble a draft task report for that phase;
allowing up to one week for the City to comment on the report; and one week for Walker
Parking to finalize the report incorporating any comments from the City.
Limitations
Information regarding private parking areas is limited to those areas that accessible to the
field survey team during the inventory period. Private parking areas that are inaccessible to
inventory will be deemed to be at 100% capacity for the purposes of these studies.
Their proposal assumes that a single report will be issued at the end of each Phase and
assembled into a Final Report for all five Phases. In the event that additional reports are
necessary, Walker Parking Consultants reserves the right to charge an administrative fee
to create these separate documents at a negotiated a mutually agreeable lump sum fee or
hourly fee arrangement prior to preparing these reports.
Professional Fee
If each phase is contracted individually, Walker will perform the scope of services
described in their proposal for the lump sum fee of $29,000 (Twenty-Nine Thousand
Dollars) per Phase in accordance with attached General Conditions of Agreement for
Consulting Services. If all five phases are contracted as a single project, Walker will
perform the scope of services described in this proposal for all five phases for a lump sum
Commission Memorandum-Walker Parking Demand Analysis
September 11, 2013
Page 5 of 5
fee of $127,750 (One Hundred, Twenty-Seven Thousand, Seven Hundred and Fifty
Dollars). The lump sum fee includes all expenses.
CONCLUSION
Walker Parking has the knowledge and experience to perform the contemplated parking
demand analysis. Moreover, awarding the project to Walker Parking would provide
continuity to their 2004 parkin demand analysis final report. Therefore, a waiver of formal
competitive bidding, by a 5/7 h vote, approving a professional services agreement with
Walker Parking Consultants, Inc., in an amount not to exceed $140,525, is recommended.
TAGENDA\2013\September 11\WalkerParkingDemandStudy9l l20l3.mem.doc
JLM/PDW/SF