2013-28354 Reso RESOLUTION NO. 2013-28354
A RESOLUTION ADOPTING THE FINAL CAPITAL IMPROVEMENT PLAN
FOR FISCAL YEARS (FY) 2013/14 - 2017/18 AND ADOPTING THE FINAL
CAPITAL BUDGET FOR FY 2013/14.
WHEREAS, the FY 2013/14—2017/18 Capital Improvement Plan(CIP)for the City of Miami
Beach is a five year plan for public improvements and capital expenditures by the City, this
document is an official statement of public policy regarding long-range physical development in the
City of Miami Beach; and
WHEREAS, the first year of the FY 2013/14 — 2017/18 CIP represents the Capital Budget
appropriation for FY 2013/14; and
WHEREAS, since that time the City has issued additional General Obligation Bonds pursuant
to referendum; Water and Sewer Revenue Bonds; Stormwater Revenue Bonds; 2001, 2006 and
2010 Gulf Breeze Loans; 2010 Parking Bonds; 2011 Stormwater Bonds; a $15 Million Equipment
Loan; and
WHEREAS beginning in FY 2005/06 the City committed to funding a Pay-As-You-Go
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component of the capital budget funded from General Fund Revenues, as well as committing to
using Resort Tax Quality of Life funds in North, Middle, and South Beach for capital projects; and
WHEREAS, the final CIP has been updated to include projects that will be active during FY
2013/14 through 2017/18; and
WHEREAS, the final capital budget itemizes project funds to be committed during the
upcoming fiscal year detailing expenses for project components which include architect and
engineer, construction, equipment, Art in Public Places, and other related project costs; and
WHEREAS, on July 10, 2013 the FY 2013/14 capital funding priorities were discussed at a
meeting of the Finance and Citywide Projects Committee and adjustments were made to the funding
recommendations presented; and
ent the Finance and Citywide Projects Committee meeting on Jul
WHEREAS, subsequent to
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10th, 2013, the following changes were made:all projects had their funding rounded to the nearest
thousands from FY2013/14 going forward; Atlantic Greenways Network Master Plan Update(Bike
Master Plan)- Phase 2 project had an additional $25,000 in PTP funding due to cost increases in
the project as a result of the selection of the most intense proposal for a master plan update by the
City Commission on July 26th; Collins Park Parking Garage's FY2013/14 funding request was
adjusted to $12,242,000 to be funded completely in FY2013/14 by the RDA based on the FY
2013/14 available RDA funds for capital projects; in order to close the City Center Historic District
Neighborhood Improvements.-Historic District BP9A project, a new project called City Center 9A
Legal Fees project was created with a$350,000 funding request from the original project; Bayshore
Neighborhood - Bid Pack B project switched funding from PAYGO to 2003 G.O. Bonds —
Neighborhood Improvements due to funds made available from closing completed projects,and had
a reduction of $190,680 in those funds due to new estimates of the work required; Shane
Watersport Seawall had an additional$354,000 in PAYGO funding due to additional pay-as-you-go
(PAYGO) capital funding made available as more projects were funded from G.O. bonds as
described above;the Convention Center's Air conditioning test and balance project was moved from
FY2013/14 to FY2014/15 and the acquisition of 50 Lecterns to include 2 presidential lecterns project
was moved up from FY2014/15 to FY2013/14 based on updated priorities; 5th Street&Alton Road
Joint Venture Repayment was revised downwards by$7,000 to reflect the actual amount that South
Pointe Capital needs to repay to Parking Operations;Several projects had their FY 2013/14 funding
shifted from PAYGO to 2003 G.O. Bonds— Parks and Beaches as a result of new capacity being
found due to projects closing (Scott Rakow Youth Center - Ice Rink Mechanical Repairs in the
amount of $344,000, Resurfacing/Rebuilding Basketball Courts at Normandy Isle Park in the
amount of$55,000, North Shore Park Tennis Restoration in the amount of$33,000, NSPYC-Fitness
Center Refurbishment in the amount of$73,000,and Flamingo Park Baseball Stadium Scoreboard
in the amount of$25,000);Several projects have had their FY 2013/14 funding shifted from PAYGO
to 2003 G.O. Bonds—Neighborhood Improvements as a result of new capacity being found due to
projects closing (Bayshore Neighborhood — Bid Pack B in the amount of $101,000 and Lake
Pancoast Neighborhood Irrigation in the amount of $46,700); the Pump Station #28 Grinder
replacement project was removed due to project completion; the Miami Beach Golf Club Cart
Path/Curb Restoration Project was shifted from FY2014/15 to FY2013/14 to be funded by Middle
Beach Quality of Life in the amount of$31,000;the Miami Beach Golf Club Tee Restoration Project
was shifted from FY2014/15 to FY2013/14 to be funded by Middle Beach Quality of Life in the
amount of$46,000; as a result of freed up capacity as a result of the above mentioned shifts from
PAYGO to other sources, several projects have moved from FY2014/15 to FY2013/14(Normandy
Shores Golf Course Perimeter Hedge in the amount of$78,000; North Beach Bump-outs—Shrubs,
Ground Cover& Irrigation Installation in the amount of$220,000; Normandy Isle Marseille Lighting
Ph. II in the amount of $139,000; Rue Vendome/ Biarritz Dr. Park & Garden in the amount of
$26,000; and Repainting and Repair of the Perimeter Fences of the North End Parks in the amount
of$115,000); several projects received additional allocations to account for the Arts in Public Places
mandatory contribution(Band Shell Master Plan Improv.in the amount of$10,000, Flamingo Park in
the amount of$37,000, and Scott Rakow Youth Center Ice Rink Mechanical Repairs in the amount
of$23,000); and
WHEREAS, subsequent to the adoption of the Tentative FY 2013/14 Capital Budget and FY
2013/14 — FY 2017/18 at the first public hearing on September 11, 2013, the following changes
were made: Flamingo A—$4.5 million reduction in overall project cost by evaluating the latest costs
for neighborhood improvements and the approximate quantities of drainage structures pump
stations, and piping. Additionally, the timing of the project was adjusted to allow the West Avenue
improvements to begin following the completion of the Alton Road projects resulting in construction
moving out to FY 2016/17 from FY 2015/16; Flamingo C—$5.9 million reduction in overall project
cost by evaluating the latest costs for neighborhood improvements and the approximate quantities of
drainage structures pump stations, and piping. Additionally,the timing of the project was adjusted to
allow the West Avenue improvements to begin following the completion of the Alton Road projects
resulting in construction moving out to FY 2017/18 from FY 2015/16; and
WHEREAS, the final Capital Budget for FY 2013/14 therefore totals $49,858,000 with
$34,300,000 ($49,858,000 Net of the City Center RDA and Anchor Garage appropriation of
$15,558,000)recommended for adoption at this time for projects and capital equipment acquisitions;
and
WHEREAS, based on current project schedules,additional water and sewer,and stormwater
financings are financed over a series of years; and
WHEREAS, under this approach, the City utilizes a line of credit to allow the necessary rate
capacity to issue additional tax-exempt bonds through rate increases and also spend down the
current committed but unspent bond proceeds; and
WHEREAS,the proposed sources of funding for the FY 2013/14 Capital Budget are included
in "Attachment A"; and
WHEREAS,the proposed projects to be adopted in the final FY 2013/14 Capital Budget and
the five-year CIP are included in Attachment"B"; and
WHEREAS, In FY 2013/14, $4,440,000 in unappropriated funds will be transferred from 1%
Quality of Life Resort Tax Fund to the following funds:South Beach Quality of Life Resort Tax Fund
($1,200,000), North Beach Quality of Life Resort Tax Fund($1,660,000),and Middle Beach Quality
of Life Resort Tax Fund ($1,580,000).
NOW,THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopts the
Final Capital Improvement Plan for FY 2013/14 through 2017/18; and adopts the Final Capital
Budget for FY 2013/14 and transfers $4,440,000 in unappropriated funds from 1% Quality of Life
Resort Tax Fund to the following funds:South Beach Quality of Life Resort Tax Fund($1,200,000),
North Beach Quality of Life Resort Tax Fund($1,660,000),and Middle Beach Quality of Life Resort
Tax Fund ($1,580,000).
PASSED AND ADOPTED THIS 301h DAY OF SEPTEMBER 2013.
t'� MAYOR
Attest:
t
INCORP ORATED' ,
CITY CLERK '�•.. A'`>
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
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ATTACHMENT
FY 2013/14 CAPITAL BUDGET
SUMMARY OF FUNDING SOURCES
Fu dtg in Source Funding .
1997 Parking System Revenue Bonds $ 217,000
2003 G.O. Bonds- Neighborhood Improvement 148,000
2003 G.O. Bonds- Parks & Beaches 553,000
2010 Parking Bonds Reso. 2010-27491 160,000
7th Street Garage 1,900,000
Capital Projects Not Financed by Bonds 89,000
City Center RDA Capital Fund 15,073,000
Communications Fund 40,000
Convention Center 1,701,000
Equipment Loan/Lease 4,644,000
Fleet Management Fund 160,000
Gulf Breeze 2006 (83,759)
Half Cent Transit Surtax-County 1,569,000
Information &Communications Technology Fund 486,000
Local Option Gas Tax 544,000
Miami Beach Quality of Life Resort Tax Fund - 1% 378,000
Miami Dade County Convention Development Tax 4,000,000
Interlocal-CDT/Resort Tax Eligible
Miami-Dade County Bond 2,933,581
North Beach Quality of Life Resort Tax Fund - 1% 678,000
Parking Operations Fund 851,000
Pay-As-You-Go 1,726,000
RDA-Anchor Garage Fund 485,000
Renewal and Replacement Fund 2,561,000
South Beach Quality of Life Resort Tax Fund - 1% 730,000
South Pointe Capital 4,283,000
South Pointe RDA 1,636,000
Storm Water Bond Fund 431 529,000
Storm Water Bonds 2000S (256,000)
Stormwater Letter of Credit 2,007,419
Water&Sewer GBL Series 2010 81,759
Water&Sewer Bonds 2000S 34,000
Total $ 49,858,000
Net of City Center RDA and Anchor Garage (15,558,000)
Net of City Center RDA and Anchor Garage $ 34,300,000
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COMMISSION ITEM SUMMARY
Condensed Title:
A resolution adopting the Final Capital Improvement Plan for FY 2013/14-2017/18;and adopting the City of Miami
Beach Final Capital Budget for Fiscal Year FY 2013/14.
Key Intended Outcome Supported:
Ensure well designed quality capital projects--Increase Community Satisfaction with City Services
Supporting Data(Surveys,Environmental Scan,etc.):Based on the 2012 Community Survey,storm drainage was
identified as an area for improvement,although improved from prior years;arts and culture was one of the services
identified that the city should strive not to reduce; and traffic flow, conditions of roads, and availability of public
parking,were all identified as key drivers of overall satisfaction levels. Further,the following have been prioritized as
key intended outcomes for the City's Strategic Plan: Increase satisfaction with family recreational activities,Improve
Convention Center facility,Enhance mobility throughout the city,Improve parking availability,Ensure value and timely
delivery of quality capital projects,Maintain City's infrastructure,Improve Storm drainage system,Improve processes
through Information Technology. The Proposed FY 2013/14 Capital Budget and the Proposed Capital Improvement
Plan for FY 2013/14 through 2017/18 includes funding for capital projects to address each of these priorities.
Item Summa /Recommendation:
The CIP was created as a plan for projects that require significant capital investment and is intended to serve as an
official statement of public policy regarding long-range physical development in the City of Miami Beach,establishing
priorities for the upcoming five year period, FY 2013/14—2017/18.
Changes following the adoption of the Tentative FY 2013/14 Capital Budget and FY 2013/14—FY 2017/18 at the first
public hearing on September 11,2013, include:
• Flamingo A—$4.5 million reduction in overall project cost by evaluating the latest costs for neighborhood
improvements and the approximate quantities of drainage structures pump stations, and piping.
Additionally, the timing of the project was adjusted to allow the West Avenue improvements to begin
following the completion of the Alton Road projects resulting in construction moving out to FY 2016/17 from
FY 2015/16.
• Flamingo C—$5.9 million reduction in overall project cost by evaluating the latest costs for neighborhood
improvements and the approximate quantities of drainage structures pump stations, and piping.
Additionally, the timing of the project was adjusted to allow the West Avenue improvements to begin
following the completion of the Alton Road projects resulting in construction moving out to FY 2017/18 from
FY 2015/16.
Advisory Board Recommendation:
On July 10, 2013 the FY 2013/14 Capital Budget and Capital Improvement Plan for FY 2013/14 was discussed at
meetings of the Finance and Citywide Projects Committee and adjustments were made to the funding
recommendations presented.
Financial Information:
Source of Amount Account
..................................
Funds:
1 $49,858,000 Various—See attachment A of Resolution FY 2013/14
$15,558,000 City Center RDA and Anchor Shops
Total $34,300,000 Net of City Center RDA and Anchor Shops
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
Dep rtmen D'rector Assistant CAPanager City Manager
AGENDA ITEM R-7 C
��� MIAMIBEACH DATE
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers of the City Commission
FROM: Jimmy L. Morales, City Manager --
DATE: September 30, 2013 `
SUBJECT: A RESOLUTION ADOPTING THE NAL CAPITAL IMPROVEMENT PLAN FOR
FISCAL YEARS (FY) 2013/14 -20 /18 AND ADOPTING THE FINAL CAPITAL
BUDGET FOR(FY) 2013/14.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP")
serves as the primary planning tool for systematically identifying, prioritizing and assigning
funds to critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the Spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing
and proposed capital projects. Individual departments prepare submittals identifying
potential funding sources and requesting commitment of funds for their respective projects.
In the Spring of 2006, the City created a Capital Budget Process Committee comprised of
the Capital Improvements Office, Department of Public Works, Planning Department, Fire
Department, Parks and Recreation Department, Parking Department, and Fleet
Management Department, together with the Finance Department and the Office of Budget
and Performance Improvement. The Committee is responsible for reviewing and prioritizing
new capital projects that will be funded in a given fiscal year, and for recommendation of
funding allocations from authorized sources for the prioritized projects. The Committee
developed and implemented a structured committee process for development of the Capital
Plan and Budget, including review criteria projects must meet in order to be considered for
funding. Under the Capital Budget Process Committee process, departments submit
proposed new project requests which staff reviews, there is a sign-off by impacted
departments, and a preliminary prioritization of the projects. The process is reviewed and
refined annually by the Committee.
Based on the direction received from the Finance and Citywide Projects Committee in
February 2008,the process was modified to allow for early input to the prioritization process
by the Commission, subject to the availability of funds. Under the revised process, a
preliminary list of unfunded projects is presented to the Commission or the Finance and
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14—2017/18 Final CIP
September 30, 2013
Page 2
Citywide Projects Committee, providing the opportunity for input and prioritization. This is
consistent with the process for Commission input regarding operating budget priorities and
the format used is similar to that used to seek guidance on operating budget priorities in
prior years. The Capital Budget is adopted at the second budget hearing in September.
COMMITTEE REVIEW
On July 10, 2013, capital funding priorities were discussed at a meeting of the Finance and
Citywide Projects Committee. The City Manager, Assistant City Managers, the Capital
Improvement Project Office Director, other Department Directors, and other City staff were
available to discuss specific projects and respond to the Committee's questions.
Per the direction of the Finance and Citywide Projects Committee at their July 10, 2013
meeting, the following changes were made:
• Arts in Public Places in the amount of $380,346 was recommended to be more
appropriately funded by Pay-as-you-Go funding rather than using North Beach
Quality of Life Fund, Mid Beach Quality of Life Fund and South Beach Quality of Life
Fund.
• Lincoln Road Landscaping for FY 2013/14—FY2015/16 in the amount of$150,000
per year has been removed from the CIP and will henceforth be funded from the
operations budget.
Subsequent to the Finance and Citywide Projects Committee meeting on July 10th,2013,the
following changes were made:
• All projects had their funding rounded to the nearest thousands from FY2013/14
going forward.
• Atlantic Greenways Network Master Plan Update (Bike Master Plan) - Phase 2
project had an additional$25,000 in PTP funding due to cost increases in the project
as a result of the selection of the most intense proposal for a master plan update by
the City Commission on July 26th
• Collins Park Parking Garage's FY2013/14 funding request was adjusted to
$12,242,000 to be funded completely in FY2013/14 by the RDA based on the FY
2013/14 available RDA funds for capital projects.
• In order to close the City Center Historic District Neighborhood Improvements.-
Historic District BP9A project,a new project called City Center 9A Legal Fees project
was created with a $350,000 funding request from the original project.
• Bayshore Neighborhood-Bid Pack B project switched funding from PAYGO to 2003
GO Bonds—Neighborhood Improvements due to funds made available from closing
completed projects, and had a reduction of $190,680 in those funds due to new
estimates of the work required.
• Shane Watersport Seawall had an additional $354,000 in PAYGO funding due to
additional pay-as-you-go(PAYGO)capital funding made available as more projects
were funded from G.O. bonds as described above.
• The Convention Center's air conditioning test and balance project was moved from
FY2013/14 to FY2014/15 and the acquisition of 50 Lecterns to include 2 presidential
lecterns project was moved up from FY2014/15 to FY2013/14 based on updated
priorities.
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14—2017/18 Final CIP
September 30, 2013
Page 3
• 5th Street&Alton Road Joint Venture Repayment was revised downwards by$7,000
to reflect the actual amount that South Pointe Capital needs to repay to Parking
Operations.
• The following projects have had their FY 2013/14 funding shifted from PAYGO to
2003 G.O. Bonds—Parks and Beaches as a result of new capacity being found due
to projects closing: Scott Rakow Youth Center-Ice Rink Mechanical Repairs in the amount
of$344,000; Resurfacing/Rebuilding Basketball Courts at Normandy Isle Park in the amount
of$55,000; North Shore Park Tennis Restoration in the amount of$33,000; NSPYC-Fitness
Center Refurbishment in the amount of $73,000; and Flamingo Park Baseball Stadium
Scoreboard in the amount of$25,000.
• The following projects have had their FY 2013/14 funding shifted from PAYGO to
2003 G.O. Bonds— Neighborhood Improvements as a result of new capacity being
found due to projects closing: Bayshore Neighborhood—Bid Pack B in the amount of
$101,000 and Lake Pancoast Neighborhood Irrigation in the amount of$46,700.
• The Pump Station #28 Grinder replacement project was removed due to project
completion.
• The Miami Beach Golf Club Cart Path/Curb Restoration Project and Miami Beach
Golf Club Tee Restoration Project were moved up from FY2014/15 to FY2013/14
due to additional capacity in Middle Beach Quality of Life funds.
• As a result of freed up capacity as a result of the above mentioned shifts from
PAYGO to other sources, the following projects have moved from FY2014/15 to
FY2013/14: Normandy Shores Golf Course Perimeter Hedge in the amount of
$78,000; North Beach Bump-outs—Shrubs, Ground Cover& Irrigation Installation in
the amount of $220,000; Normandy Isle Marseille Lighting Ph. II in the amount of
$139,000; Rue Vendome/Biarritz Dr. Park&Garden in the amount of$26,000;and
Repainting and Repair of the Perimeter Fences of the North End Parks in the
amount of$115,000.
• The following projects received additional allocations to account forthe Arts in Public
Places mandatory contribution: Band Shell Master Plan Improvements in the amount
of$10,000, Flamingo Park in the amount of$37,000,and Scott Rakow Youth Center
Ice Rink Mechanical Repairs in the amount of$23,000.
Changes following the adoption of the Tentative FY 2013/14 Capital Budget and FY 2013/14
— FY 2017/18 at the first public hearing on September 11, 2013, include:
• Flamingo A— $4.5 million reduction in overall project cost by evaluating the latest
costs for neighborhood improvements and the approximate quantities of drainage
structures pump stations, and piping. Additionally, the timing of the project was
adjusted to allow the West Avenue improvements to begin following the completion
of the Alton Road projects resulting in construction moving out to FY 2016/17 from
FY 2015/16.
• Flamingo C — $5.9 million reduction in overall project cost by evaluating the latest
costs for neighborhood improvements and the approximate quantities of drainage
structures pump stations, and piping. Additionally, the timing of the project was
adjusted to allow the West Avenue improvements to begin following the completion
of the Alton Road projects resulting in construction moving out to FY 2017/18 from
FY 2015/16.
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14-2017/18 Final CIP
September 30, 2013
Page 4
The FY 2013/14 Capital Budget adds appropriation to existing projects as follows:
FY 2013/14 FUNDING NEEDS FOR EXISTING PROJECTS(INCLUDING PREVIOUSLY PROGRAMMED FUNDING)
Project FY 2013/14
Convention Center- 50 Lecterns to include 2 residential lecterns $ 200,000
Band Shell Master Plan Improvements 628,000
Bass Museum Interior Exhibit Space Expansion(previously Phase II expansion) 3,750,000
Ba shore, Lo. No. Bay Road BP B 101,000
Convention Center-Additional 1200 ton chiller and two 2 800 ton cooling towers 1,500,000
City Center-Commercial District BP913 326,000
City Wide Curb Ramp Installation/Maintenance 10,000
Collins Park Parking Garage 12,242,000
Euclid Ave. Improvements at Lincoln Rd(City Center 69,000
Flamingo Park 2,486,000
Fund 147 Art in Public Places Repayment 381,000
LaGorce Island Street Pavement 283,000
LaGorce Neighborhood Improvements 160,000
Middle Beach Rec Corridor Phase II 2,650,000
Restorative Tree Well-Phase 4-Ocean Drive 690,000
Revenue Control Equipment u rade Phase II 240,000
Scott Rakow Youth Center-Ice Rink Mechanical Repairs 367,000
Sunset Harbour Neighborhood Improvements 566,000
Surface Lot 12X@ 9th St&Washington 14,000
Surface Lot 17X Collins Ave& 13 St 11,000
Surface Lot 24B 971 71 Street 189,000
Surface Lot 2B Meridian Ave and 6 St 245,000
Total $ 27,108,000
In addition the following projects previously unfunded in future years were recommended for
funding:
Proposed Funding for Previously Unfunded Projects
Project FY 2013/14
Bluewa s Master Plan $ 40,000
Crosswalks-Phase III 100,000
Flamingo Park Baseball Stadium Scoreboard 25,000
Installation of new lighting in the parking lot area of the Normandy Shores Golf Club 50,000
Parking-Master Meter Phase V 1,582,000
Parkin -Master Meter Phase VI 1,000,000
Parking-Master Meter Phase VII 1,000,000
Miami Beach Golf Club-Golf Range Netting 100,000
Miscellaneous Mast Arm Painting FY14 100,000
North Shore Park&Youth Center-Fitness Center Refurbishment 73,000
Pedestrian Crossing Improvements FY14 100,000
Polo Player Statue 100,000
Repainting and Repair of the perimeter fences of the north end parks 115,000
Resurfacing/Rebuilding Resurfacing/Rebuilding Basketball Courts at Normandy Isle Park 55,000
Parking Garages-Revenue Control Equipment U rade Phase II 100,000
Right of Way Improvement Project FY 14 230,000
Rue Vendome/Biarritz Drive Park&Garden 26,000
Sheridan Avenue Parking Between 28th Street&Pine Tree Drive 204,000
Washington Avenue Cobra Head Lighting 40,000
Total $ 5,040,000
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14—2017/18 Final CIP
September 30, 2013
Page 5
The following new projects were recommended for FY 2013/14 funding at the Finance and
Citywide Projects Committee meetings(not including Information Technology projects—see
page 10):
Proposed Funding for New Projects
Projects FY2013114
54-Inch Diameter Redundant Sewer Force main Commerce Street to the City pump $ 990,000
station on 11th Street
77th Street Bridge Repair 185,000
Atlantic Greenwa s Network Master Plan Update-Phase 2 180,000
Anchor Garage Structural Engineering Study 25,000
City Center 9A Legal Fees 350,000
Fire Department Life ak Upgrade Project 60,000
First Street Improvements Between Alton Road&Washington Avenue 58,000
Fla ler Monument Solar Illumination Project 89,000
Installation Of Irrigation Systems-Collins Ave Street-Ends 26th-42nd 121,000
Irrigation System Installation Lake Pancoast Neighborhood. 47,000
Jewish Community Center Seawall Reimbursement 121,000
Lincoln Road Master Plan Study 500,000
Maurice Gibb Park Soil Remediation 70,000
Miami Beach Golf Club Cart Path/Curb Restoration 31,000
Miami Beach Golf Club Tee Restoration 46,000
Normand Isle-Marseille Lighting Ph. II 138,000
Normandy Shores Golf Course Perimeter Hedge 78,000
Normandy Shores Trail lighting and landscaping 194,000
North Beach Bump-Outs(84)-Shrubs, Ground Cover&Irrigation Installation 220,000
Dickens and Hardin Ave
North Shore Park Tennis Restoration 33,000
Restorative Tree Well Treatments-Phase III (100-500 Blocks of Washington Ave) 692,000
South Pointe Drive Median Planters(South Pointe Drive between Washington 120,000
Avenue and Collins Avenue.
Street Lighting Improvements-North and Middle Beach Neighborhoods 544,000
Washington Avenue Dog Park: Surfacing 66,000
Welcome to MB Entrance Sign Repairs 40,000
Total $ 4,998,000
In addition, the FY 2013114 Capital Budget reflects $3.993 million in repayment from
South Pointe Capital Funds to Parking Funds for the 5th Street and Alton Road Joint
Venture, as well as a reduction of$1.88 million for CCHV Neighborhood Improvement-
Historic District Bid Pack 9A, as the project is winding down and does not require the
funds anymore.
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14—2017/18 Final CIP
September 30, 2013
Page 6
The following projects were also added as projects to be considered for funding in the
future:
Proposed Future Funding for New Projects
New Future Year Projects Future Year Funding
Convention Center-(1)40"x60"x48"Performance Stage and(40)6'x8'Portable $ 275,000
Stages
Convention Center-(150)Sets of 2 Black Powdered Coated Steel Tape and 50,000
Stanchions
Convention Center-(200)Barricades(bicycle racks 75,000
72nd Street Park and Parking 14,500,000
Allison Park: Park Redesign 214,000
Convention Center-Table&Chair Replacement 450,000
Convention Center-Cleaning Equipment 200,000
Convention Center-Electrical Switch ear and Bus Duct Testing 350,000
Garbage and Recycling Containers 250,000
Install New St.Augustine Sod on Collins Ave. Medians from 41 st St.to 60th St. 26,000
Installation of portable riser seating. 1,800,000
Lighting Control System for East/West sides and exterior. 700,000
Miami Beach Golf Club Cart Path/Curb Restoration 31,000
North Beach town center Streetsca e 11,790,000
Normandy Isle Park Fitness Circuit 112,000
Park View Island Phase 1): Mini Playground 250,000
Park View Island Phase II : Entrance Planting&Kayak Launch Area 129,000
Replacement of Five 5 Lift Stations 250,000
Seawall- Indian Beach Park 550,000
Seawall-Indian Creek Park 1,166,000
Seawall-Shane 629,000
Total $ 33,797,000
Finally,the following projects, previously included in the FY 2013/14 Capital Budget and FY
2013/14 -2017/18 CIP, have been deleted for the reasons stated below:
Capital Projects Deleted Reason Deleted
Lincoln Road Landscaping FY14 Recommended to be included in operating budget
Lincoln Road Landscaping FY15 Recommended to be included in operating budget
Lincoln Road Landscaping FY16 Recommended to be included in operating budget
12" Ductile Iron Pipe Water Main Improvement 5 Alton Project Cancelled
&Ocean
54 inch Diameter Sewer Force Main Rehab Project Cancelled
Convention Center-Maintenance Boom Scissors& Project Cancelled
Fork Lifts
Convention Center-Exhibit Hall Lighting Upgrades Project Cancelled
Convention Center-Escalator Cleaning Machine Project Cancelled
North Shore Open Space Park Pavilion Project Cancelled
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14—2017/18 Final CIP
September 30, 2013
Page 7
PROPOSED FY 2013/14 CAPITAL BUDGET AND FY 2013/14 — FY2017/18 CAPITAL
IMPROVEMENT PLAN (PROPOSED CAPITAL BUDGET AND CIP)
Beginning in FY 2012, Capital Renewal and Replacement projects are included as projects
in the Capital Budget and CIP. These projects provide for renewal and replacement of
capital items related to our facilities and infrastructure over and above routine maintenance,
and are funded by a dedicated millage for renewal and replacement funding to be used for
capital projects that extend the useful life of the City's General Fund assets. In prior years,
these projects were appropriated by a separate authorizing resolution of the Commission.
Beginning in FY 2011/12, these are now incorporated into the capital budget and CIP
document and appropriated at the same time as the rest of the capital budget. The FY
2013/14 proposed dedicated millage of 0.1083 mills is projected to generate$1.98 million for
the General Fund Capital Renewal and Replacement Fund. In addition, based on the
ongoing review of projects funded in prior years, approximately$0.6 million is available as
Renewal and Replacement Fund Balance as of 9/30/12 for funding General Fund renewal
and replacement projects, with an additional $0.3 million identified from projects being
closed, resulting in a total of$2.88 million available for funding FY 2013/14 General Fund
renewal and replacement projects. Renewal and replacement projects for facilities that are
not supported by the General Fund are funded from available cash balances in the
respective Internal Service or Enterprise Funds, e.g. Fleet, Sanitation, Property
Management, Water, Sewer, Stormwater, Parking, and Convention Center. City Center
Redevelopment Area (RDA) projects are funded through the City Center RDA budget.
Proposed Parking renewal and replacement projects for FY 2013/14 total $1.9 million
including the 7"Street Parking Garage Fund. Fleet Management FY 2013/14 renewal and
replacement projects total $154,000. The City Center RDA FY 2013/14 renewal and
replacement projects total $67,000. The Anchor Shops and Parking Garage Fund,which is
separate because it is not part of the Tax Increment funding of the RDA, has FY 2013/14
renewal and replacement needs totaling $220,000. The proposed Capital Budget also
reflects $4.6 million in General Fund Vehicle Equipment Replacement.
ANALYSIS
Capital Improvement Plan
The Proposed FY 2013/14—FY 2017/18 CIP for the City of Miami Beach is a five year plan
for public improvements and capital expenditures by the City. This document is an official
statement of public policy regarding long-range physical development in the City of Miami
Beach. The proposed Capital Improvement Plan has been updated to include projects that
will be active during FY 2013/14 through 2017/18. For a complete list of projects in the CIP,
please see Attachment B.
The Plan has been updated to include additional funding sources that have become
available, changes in project timing, and other adjustments to ongoing projects as they have
become better defined. Certain adjustments have been made to reflect projects that have
been reconfigured, re-titled, combined with or separated from other projects and/or project
groupings. These adjustments have no fiscal or cash impact and are as a result of a
comprehensive review of the program to insure that our plan accurately reflects all project
budgets, funding sources and commitments.
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14—2017/18 Final CIP
September 30, 2013
Page 8
The Plan also contains information on appropriations prior to FY 2013/14 for ongoing/active
projects, as well as potential future appropriations beyond FY 2017/18. In conjunction with
the development of the FY 2013/14 Capital Budget and CIP,the City began to develop a list
of potential projects that may be funded in the future, including projects that have been
approved as part of a plan but not yet sequenced or approved for funding. Over time, it is
anticipated that this list will be expanded.
Financings
A number of capital financing transactions are reflected in the Capital Improvement Plan
including: General Obligation Bonds, Stormwater Revenue Bonds, Water and Sewer
Revenue Bonds, Gulf Breeze Loans and an Equipment Loan.
In 1995, the City issued $59 million in Water and Sewer Revenue Bonds. In 1997, the City
paid $15 million for the 1996 authorized General Obligation Bonds to construct, renovate
and rebuild parks and recreation facilities within the City's park system.
In 2000,the City issued the initial$30,000,000 of the authorized$92,000,0001999 General
Obligation Bond. These funds were issued to expand, renovate and improve fire stations
and related facilities; improve recreation and maintenance facilities for parks and beaches;
and improve neighborhood infrastructure. In 2000, the City also issued $54,310,000 in
Water and Sewer Bonds and $52,170,000 in Stormwater Revenue Bonds. In addition, the
City was granted a $4 million Section 108 U.S. Housing and Urban Development Loan for
improvements to neighborhood streets, North Shore Park and Youth Center.
In 2001, the City executed loan agreements with the City of Gulf Breeze, Florida, providing
$15 million for the renovation and improvement of two City owned golf courses and their
related facilities. The City issued the remaining $62,465,000 of the referendum approved
$92 million General Obligation bonds in July 2003 for improving neighborhood infrastructure
in the City.
Based on current project schedules, additional water and sewer,and stormwater financing,
previously anticipated for FY 2007/08 are now financed over a series of years. The FY
2007/08 Capital Budget and CIP anticipated $47.8 million in new water and sewer financing
and $79.7 million in new stormwater financing. In 2006 and 2010, the City executed loan
agreements with the City of Gulf Breeze, Florida, providing an additional$24 million and$30
million for water and sewer projects, respectively. In FY 2008/09,aline of credit was issued
and was used to fund projects in advance of issuing water and sewer and stormwater bonds.
Under this approach, the City uses the line of credit in order to have the necessary funding
capacity to enter into new projects. This also allows the City more time to both build the
necessary rate capacity to issue additional tax-exempt bonds through rate increases and
also spend down the current committed but unspent bond proceeds. This phased approach
provides the City with more time to refine the cost estimates for projects planned to be in
construction prior to issuance of bonds. In FY 2011/12, approximately $50 million in
stormwater bonds were issued replacing funding for projects previously funded by the line of
credit.
No Water and Sewer Bonds were issued in FY 2012/13.
The FY 2013/14 Capital budget includes$4,133,000 in proposed Stormwater projects to be
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14—2017/18 Final CIP
September 30, 2013
Page 9
funded from the Line of Credit, Stormwater Operating Fund, Stormwater Capital Reserves,
and recaptured funding from closed capital projects.
Project Name Stormwater Projects FY2013/14
Ba shore Neighborhood-Bid Pack B $ 1,001,000
Citywide Tidal Flooding Mitigation-Phase 1 2,062,000
Drainage Hot Spots 1,000,000
Sunset Harbour Neighborhood Improvements 70,000
Total $ 4,133,000
In addition,there is approximately$3,097,000 in proposed water and sewer funded projects
that are projected to be funded in FY 2013/14. These projects are proposed to be funded
from the Water & Sewer Operating Fund, Water and Sewer Capital Reserves, and
recaptured funding from closed capital projects.
Water&Sewer Projects Water&Sewer FY2013/14
63rd Street 16"Water Main $ 1,400,000
Ba shore Neighborhood-Bid Pack B 159,000
Citywide Water and Sewer Main Assessment 213,000
Infiltration&Inflow Program-Phase III 1,000,000
Sunset Harbour Neighborhood Improvements 125,000
Water System Pressure Control Valve 200,000
Total $ 3,097,000
The Stormwater Master Plan provides comprehensive recommendations for improving the
City's stormwater management system performance for the next twenty years.Consideration
has been given to potential sea-level rise, water quality of Biscayne Bay, and
operations/maintenance of an expanded system. The Stormwater Master Plan's capital
improvements allow the City's stormwater systems to be flexible and adaptable in meeting
the increasing flood control level of service performance targets and regulatory demands.
The Stormwater Master Plan estimates$62.million(including soft costs and contingency)in
required funding over the next 5 years. The FY 2013/14 - FY 2017/18 CIP includes $59
million in additional funding for projects forecasted over the same period (La Gorce-$10.3
million, Sunset Islands 3&4-$2.7 million and Flamingo/West Avenue-$46 million)which
together with previously appropriated funding for these projects totals $62 million.
Proposed Capital Budget
The City's proposed annual capital budget contains capital project commitments
recommended for appropriation for FY 2013/14(Proposed Capital Budget). Preparation of
the Proposed Capital Budget occurred simultaneously with the development of the FY
2013/14-2017/18 CIP and FY 2013/14 proposed operating budget.
The Proposed Capital Budget presents project budgets for both the current and new capital
projects necessary to improve, enhance and maintain public facilities and infrastructure to
meet the service demands of residents and visitors to the City of Miami Beach. Capital
reserves, debt service payments, and capital purchases found in the operating budget are
not included in this budget. However,we have included a capital equipment section,which
itemizes purchases of major capital equipment, fleet, light and heavy equipment and
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14—2017/18 Final CIP
September 30, 2013
Page 10
information technology related acquisitions. The Proposed Capital Budget for FY 2013/14
appropriates funding for projects that will require commitment of funds during the upcoming
fiscal year, including construction contracts and architect/engineer contracts to be awarded
during the upcoming year and capital equipment acquisitions recommended for
appropriation in conjunction with the FY 2013/14 Operating Budget.
A Pay-As-You-Go component of the Capital Budget was established in FY 2005/06 for new
projects or unfunded scope in existing projects. In FY 2013/14, $1,726,000 in Pay-As-You-
Go funding for projects is recommended.
The Pay-As-You-Go projects recommended for funding are the Jewish Community Center
Seawall Reimbursement, Normandy Shores Trail Lighting and Lands, Fire Department
Lifepak Upgrade Project, Fund 147 Art in Public Places, Maurice Gibb Soil Remediation,
Repaint/Repair of North End Parks Fences, North Beach Bump Outs(84), North Shore Golf
Course Perimeter Hedge, Polo Player Statue, Rue Vendome/Biarritz Drive Park&Garden,
Flamingo Park, 77th Street Bridge Repair, and Normandy Isles-Marseille Lighting Phase II.
Approximately $4 million is recommended for appropriation from the Miami-Dade County
Convention Development Tax(CDT)Interlocal Agreement funds for CDT/Resort Tax eligible
projects for Flamingo Park, and the Middle Beach Recreation Corridor Phase II.
Approximately$5.9 million is recommended for appropriation from the South Pointe Capital
fund and pre-termination South Pointe Redevelopment Area funds for several projects in the
South Pointe area including Redundant Sewer Force Main, 5th St&Alton Rd Joint Venture
Repayment, Flamingo 6 Street Right Of Way improvements, Washington Ave Dog Park
Surfacing and the Restorative Tree Well Treatment phase III.
The Proposed Capital Budget includes $493,000 for technology projects:
• City Commission Agenda Automation
Auto of Green space Management Operations
• Marine Patrol Conduit Upgrade
Automatic Vehicle Locator Program Implementation
• Gap Analysis of Enterprise Resource Planning System
Radio Station &Television station Upgrades
• 50 Additional Mobile Computers for the Police Department
• Target Solutions
Tyler Cashiering
The Proposed Capital Budget and CIP also includes $2.9 million in Renewal and
Replacement Funds for upkeep of General Fund facilities,and$4.6 million for General Fund
Vehicle Equipment Replacement.
Approximately $1.7 million is recommended for Convention Center Funds, including an
additional 1200 ton chiller and two cooling towers, as well as the purchase of fifty lecterns to
include two presidential podiums.
The Proposed Capital Budget includes $3.3 million in funding for various transportation
improvement projects, including Miami Beach Welcome Sign Repair,Crosswalks-Phase III,
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14—2017/18 Final CIP
September 30, 2013
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Atlantic Greenways Network Master Plan Update - Phase 2, Pedestrian Crossing
Improvements FY 14, and Normandy Isles-Marseille Lighting phase II.
The Proposed Capital Budget has also been updated to reflect$12.9 million in the ongoing
parking lot and garage refurbishment and replacement program with projects recommended
for FY 2013/14 including the Collins Park Parking Garage, Master Meter Phase V, Master
Meter Phase VI, and Master Meter Phase VII and Revenue Control Equipment Phase II.
Further, it is anticipated that there will continue to be a phased approach for the issuance of
water, sewer and stormwater financing. Under this approach, the City has accessed a line
of credit to allow the City to have the necessary funding capacity to enter into new projects,
while allowing the City more time to both build the necessary rate capacity to issue additional
tax-exempt bonds through rate increases and also spend down the current committed but
unspent bond proceeds.
FY 2013/14 Proposed Capital Budget by funding source:
Funding Source Funding
1997 Parking Sys. Rev. Bonds $ 217,000
2003 GO Bonds-Neighborhood Improvement 148,000
2003 GO Bonds-Parks&Beaches 553,000
2010 Parking Bonds Reso.2010-27491 160,000
7th Street Garage 1,900,000
Capital Projects Not Financed by Bonds 89,000
City Center RDA Capital Fund 15,073,000
Communications Fund 40,000
Convention Center 1,701,000
Equipment Loan/Lease 4,644,000
Fleet Management Fund 160,000
Gulf Breeze 2006 (83,759)
Half Cent Transit Surtax-County 1,569,000
Information&Communications Technology Fund 486,000
Local Option Gas Tax 544,000
Miami Beach Quality of Life Resort Tax Fund- 1% 378,000
Miami-Dade County Convention Development Tax(CDT) 4,000,000
Interlocal-CDT/Resort Tax Eligible
Miami-Dade County Bond 2,933,581
North Beach Quality of Life Resort Tax Fund- 1% 678,000
Parking Operations Fund 851,000
Pay-As-You-Go 1,726,000
RDA-Anchor Garage Fund 485,000
Renewal&Replacement Fund 2,561,000
South Beach Quality of Life Resort Tax Fund- 1% 730,000
South Pointe Capital 4,283,000
South Pointe RDA 1,636,000
Storm Water Bond Fund 431 RESO#2011-27782 529,000
Stormwater Bonds 2000S (256,000)
Stormwater Letter Of Credit Reso. No 2009-27076 2,007,419
Water&Sewer GBL Series 2010 CMB Reso 2009-27243 81,759
Water and Sewer Bonds 2000s 34,000
Total $ 49,858,000
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14—2017/18 Final CIP
September 30, 2013
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FY 2013/14 Proposed Capital Budget by program area:
Program Area Funding
Art in Public Places $ 381,000
Bridges 185,000
Convention Center 1,700,000
Environmental 2,275,000
Equipment 8,626,000
General Public Buildings 3,750,000
Golf Courses 421,000
Information Technology 493,000
Monuments 189,000
Parking 204,000
Parking Garages 12,267,000
Parking Lots 459,000
Parks 4,450,000
Renewal and Replacement 5,818,000
Seawalls 121,000
Streets/Sidewalk Imps 4,337,000
Transit/Transportation 3,319,000
Utilities 863,000
Total $ 49,858,000
Net of the City Center RDA and Anchor Garage appropriation of$15,558,000 the proposed
FY 2013/14 Capital Budget is $34,300,000.
In FY 2011/12 separate capital funds were established for South, Mid and North Beach
Quality of Life in order to more easily track each of these funds. Previously all had been
included in one fund. In FY 2013/14, $4,440,000 in unappropriated funds will be transferred
from 1% Quality of Life Resort Tax Fund to the following funds: South Beach Quality of Life
Resort Tax Fund($1.2 million), North Beach Quality of Life Resort Tax Fund($1.66 million),
and Middle Beach Quality of Life Resort Tax Fund ($1.58 million).
CONCLUSION:
The Administration recommends adopting the final Capital Improvement Plan for FY 2013/14
- 2017/18 and adopting the final Capital Budget for Fiscal Year(FY) 2013/14.
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