2013-28361 Reso RESOLUTION NO., 2013-28361
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA,ADOPTING THE SECOND AMENDMENT TO THE FISCAL(FY)2012/13 GENERAL
FUND AND ENTERPRISE FUND BUDGETS
WHEREAS, the Administration has performed a projection of year-end revenues and
expenditures and it is anticipated that the General Fund will have an overall initial operating budget surplus
of$62,000; and
WHEREAS, although the General Fund is not projected to be over budget as a total; and
WHEREAS, the City of Miami Beach adopts the budget at the departmental level; and
WHEREAS, Florida Statutes require that actual expenditures not exceed budget at the
level at which the budget is adopted; and
WHEREAS, a budget amendment is required for departments that are projected. to
overspend their appropriation; and
WHEREAS,based on the third quarter analysis,three General Fund department budgets
will need to be amended, primarily due to employee givebacks not achieved in FY 2012 /13 as the focus of
labor negotiations was long term pension reform in the Fire and Police Pension Plan; and
WHEREAS, the Sewer budget is anticipated to be over budget; primarily due to sewer
treatment costs being over budget, which is offset by higher than budgeted sewer revenues; and
WHEREAS,the Convention Center budget is also anticipated to be over budget;primarily
due to an increase in the number of events, which is offset by revenues being projected over budget.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF.MIAMI BEACH, FLORIDA,that the second amendment to the FY 2012/13 General Fund
budget and Enterprise Funds is adopted as shown on the following pages.
GENERAL FUND
FY 2012/13 1 Recommend I FY 2012113
Amended Changes to Amended
4/17/2013 Appropriation 1 09/30/13
........................................... .... ......... _... ...... .._..... ........ ......... .... .. ....
REVENUES
Operating Revenues
Ad Valorem Taxes $ 102,171,000; $ 102,171,000
.Ad Valorem Taxes-S Pte Costs 10,296,000: I 10,296,000
_....._...._.._......__......_.._...............__..........__..._.._...._.._..._..... ..............................._<..........__...._.._._._...................._.._..........._._...__.._....._..... .._........_..............,._......_.................._............................
Ad Valorem Cap.Renewal&Replace. 1,850,000 1,850,000
........._..._.__._._... ..........._........................_...._.........._..............._._._.._._................._....................._.........................._....._......_........._................_..........._..................................................................._................................................._.............;
Ad Valorem Taxes-Norm Shores 129 000 ; 129,000
Other Taxes 24,023 000; j 24 0.091.
Licenses and Permits 20,033,000 I 20,033,000
Intergovemmental 9,827,000 9,827,000
...................................................._.. .... ... .......... .. ...._ ...
Cha es for Services Incl. Golf Courses 10,668,000 10 668,000
�9__ ...... ........... ......... _._.. _..._.. .......... . ...... . ...... . .....
Fines and Forfeits 2,199,000 2,199,000
..............................................................................................._................................................._.__.........................._........_._.;;....._......................_.._................._....._.............................. ........................_,
Interest 2,983,000 2,983,0001
_.............._..... ._ .., .._.. ..
Rents and Leases 6,464,000 6,464,000
Miscellaneous 11,830,000 ', 1 11,830,000
Other-Resort Tax contribution 30,965 000` j 30 965,000
... . . . ..
Other-Non-Operating Revenues 8,532 000 f 8 532,000 11
Reserves Building Department Ops. 1,500,000 1,500,000
.
:Prior Year Set Aside for Pension Credit 2,210,000 , 2,210,000 .
FY 09 Surplus Set Aside 3,400,000: 3 400 000
Prior Year Surplus from Parking Operation Fund 7,200,000 7,200,000
.............__........._...._...._................. ............_...._._......................._.._........__._._..........................__........................_._............._..._..........._.............._.......__.............._........o................_......................................._............._...._............._............_................_.
Reserve-Carryfroward for FY 2011/12 Encumberances 440,000 1 440,000
...
.... .. .......................... .......
Reserve-Caryfroward for FY 2011/12 Appropriations 950,000€ , 950,000
...................................................................................................................
_..._...._._._......._...._.Total General Fundy $ 257,670,000€ $ 01 $ 257,670,000
APPROPRIATIONS
..._....._..._...._.__..._.... ......................................................................................................................................................................,.
De artment
Mayor and Commission $.. 1,648.000' $ (22,000); $.:.._....
1,626,000
Manager 2,745,000 (37 000) 2,708,000
.,.,:...City .,.. _.._._...:..: .. w_ rcm ,
Communications 893,000 (46,000) 847,000
....................._...._..._........._..............._......._....__._.............._..............._......._..............................................._......._......._....<........................................._.._.........._.....: ......_............_...._............................__...__......_.._................_..._.......
City Clerk 1,505,0 00..................................(71,000)3......................_1,434,000
Finance 4,426 000: (198,000)1 4,228,000 's
Office of Budget&Perf Improve _:. 2,160 000 (325 000), ...... _.1 835,000
w. .
Human Resources/Labor or Relations 1,827 000 (177,000)1 1,650,000
Procurement 1,068,000...: (80,000):.............................988,000...;
City Attorney 4,318,000' 225,000' 4,543,000
.._._......._.................._._...._._.................................................................................._................._........_._...._...._................._._......._._..._......_..._............_.............._._........._.._........._._............,................................._............................_._..__............._._.......
;Real Estate,...Housing...&...Comm...Dev.:............._.... ..._._._._......__........................_... 1,048,000..;.........................._(210,000).1.............._...........__838,000...1
Community Services __..,.,......_.......... _,........,_....._ _ ;..._........................460,000 ........_...... . ..._...(2 000)' ... ._..__ 458,000
Homeless Services 990 000 (72,000y 918,000
_..,_
Building 11,072,000 (1,92 000)F 10,880,000
Code Compliance 4,647,000 (256,000)( 4,391,000
.. . ....... . .. ...... ..................................... .......... ...... ......... .
Planning ....... :...................................................................:...............................:.:..................._3,419,000.....:........................(319,000).1........_..........._3.100.000...:
Tourism&Cultural Development 2,503,000 (59,000)1 2,444,000
w. ................ ....._..
Parks and Recreation 28,798 000 (100,000)1 28 698 000
Public Works 6,688,000 (97,000)1 6,591,000
Capital Improvement . ... ._........ ._..
Fire 62,263 000 (1,157 000)1 61,106,000
Police 94,970,000= 1,553,0001 96,523,000
... y a
Cit wide Accounts 10 298,708 3,245 0001; 13,543,708
Citywide Acc-Operating Contingency 1,000 000 (1,00 000); -
:
Citywide Accounts-Transfer to Normandy Shores 187,292 26,000 213,292
Sub Total General Fun $ 253,792,000 $ $ 253,7 ,
Capital Reserve Fund 0
Pay-As-You-Go Capital Fund 1,400,00 :..._K.... H._-- �z 1 400,000
Capital Investment&Upkeep Account 224,000< 0 ? 224,000
..................................................................................................................................................._............................................................................................................_........................................_;,...............................................................;........................................................
.......;
Info&Comm Technology ..............._.........................................................................................<....._._...................395,000 0 i 395,00
0 ,
................... ................... ................<...............__.._........................ ................._..............._<
CAPITAL RENEWAL&REPLACEMENT 1,859,000 0 1,859,000
Sub`Dotal Yransfers ,
Total General Fund."$ 257,670,000 $ 0 $ 257,670,000
ti
FY 2012/13 Recommend FY 2012/13_
Amended Changes to Amended
ENTERPRISE FUNDS 4/17/2013 Appropriation 09/30/13
`REV/EXP APPROPRIATIONS
Convention Center $ 12,702,000 $ 1,792 000 $ 14,494,000
........ .............................. .. .>.... . ... ...... .... .
Parking 47,702,000 -47,702',-0,60,
7 702 000
Sanitation 17,328,000 : 17,328,000 :
_.._.....................__...._..__........_.._.... _........._............_......._.._._........_.........._....._._.._..................._..................................
..........;
;Sewer Operations ........... 38,535,000 .».»._..,. ..
Stormwater Operations 11,984,000 : 11,984,000
......................................................._._.................................._....................-..,-...........,.....y..............................................,.......,,.,.:......:.........,,.........................,...............-.................,.......f..._,.....-.............,.............._...............,......
>WaterOperations 34,684,000 [ 34,684,000
Total Enterprise Funds; $ 162,130,000 : $ 2,597,000 = $ 164,727,000
Passed and adopted this 301h day of September, 2013.
May&
ATTEST:
.INCORP ORATED
City Clerk
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Ci t rney , Dat
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION ADOPTING THE SECOND AMENDMENT TO THE FISCAL(FY)2012/13 GENERAL FUND AND
ENTERPRISE FUND BUDGETS
Key Intended Outcome Supported:
Ensure expenditure trends are sustainable over the long term
Improve the City's overall financial health and maintain overall bond rating
Supporting Data(Surveys, Environmental Scan, etc.):
N/A
Item Summa /Recommendation:
The budgets for the General Fund and Enterprise Fund budgets for Fiscal Year 2012/13 were approved on
September 27,2012 with the adoption of Resolution No.2012-28014.The First Amendment was approved
on April 17, 2013 with the adoption of Resolution No. 2013-28185.
Overall,there is a preliminary estimated operating budget surplus of$62,000(0.2 percent)in the General
Fund. The estimates are based on third quarter projections and reflect a significant improvement from
second quarter projections which estimated a$2 million shortfall.
Although the total General fund expenditure is below budget, Florida Statutes require that actual
expenditures not exceed budget at the level at which the budget is adopted,which in Miami Beach is at the
departmental level. Therefore, a budget amendment is required for departments that are projected to
overspend their appropriation. Based on the third quarter analysis, the Police Department, Citywide
Accounts and the City Attorney's office need to be amended.
The Police department is projected to be$1.5 million above budget primarily as a result of$1.4 million in
budgeted employee givebacks that have not been achieved and a projected$0.6 million over budget in
overtime costs.Citywide Accounts is projected to be$2.3 million above budget primarily due to charges for
accumulated leave payout,which are projected to exceed the$1.9 million budgeted by$4.1 million, the
most significant portion of this was due to an increase in leave used for Fire and Police pension buybacks
driven by the 2010 Fire and Police Pension Plan changes that became effective on June 27, 2012. The
City Attorney's Office is projected to be$0.2 million above budget primarily due to charges for outside legal
fees,directly related to labor/union negotiations. The additional expenses above budget will be offset by
reducing appropriation in other departments in the General Fund that are projected to end the year under
budget.
The Convention Center and Sewer Enterprise Funds require a budget amendment. The Convention
Center is projected to be over budget by approximately$1.8 million primarily due to an increase in the
number of events, which have offsetting revenue. The Sewer Fund expenses are projected to be over
budget by$0.8 million primarily due to increased sewer treatment expenses,which is offset by higher than
budgeted Sewer revenues.
This amendment allows for additional contingency of$0.9 million, pending the year end closeout reflecting
final FY 2012/13 expenditures.
Financial Information:
Source of Amount Account
Funds: FY 2012/13 $0 General Fund
$2,597,000 Enterprise Funds
OBPI
Financial Impact Summary:
Sign-Offs:
ArtmpptDirector Assi§tpn ty anager City Manager
MIAMIBEACH AfaENDA ITEM
DATE - 1
.�-
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE
FISCAL (FY) 2012/13 GENERAL FUND AND ENTERPRISE FUND BUDGETS
ADMINISTRATION RECOMMENDATION
Adopt the resolution amending the FY 2012/13 General Fund and Enterprise Fund budgets.
GENERAL FUND ANALYSIS
The Fiscal Year 2012/13 projected actuals as of September 30, 2013 are presented in the
following pages. It is important to note that the numbers are based on the third quarter
projections and may be adjusted after the Finance Department finalizes all FY 2012/13
expenses. The proposed budget amendment represents the budget amendment required by
state law for departments or accounts that exceed their appropriated authority.
In past years, the budget amendment was prepared in November of the next fiscal year. In an
effort to provide this information on a more timely basis, the analysis and recommended
amendments presented herein are therefore still subject to change. We will continue to refine
the estimate and present an update once the year-end close-out process is complete, typically
in the March timeframe.
The following comparisons show that, overall, there is a preliminary estimated operating budget
surplus of $62,000 (0.02 percent) in the General Fund and assumes no additional contingency
is spent for the remainder of the year. This projection is an improvement from the second
quarter projection of a $2 million shortfall. A detailed analysis of the related projections is
outlined in the Third Quarter Letter to Commission.
Adopted Budget as FY 2012/13
amended through Third Quarter
General Fund April 17,2013 Projection Budget/Projected
Revenues $ 257,670,000 $ 256,756,000 $ (914,000)
Expenditures* 257,670,000 256,694,000 (976,000)
Surplus/(Deficit) $ - $ 62,000 $ 62,000
Second Amendment to the FY 2012/13 General Fund and Enterprise Fund Budgets
Page 2
Employee Givebacks
The FY 2012/13 General Fund budget includes nearly $3 million of General Fund employee
givebacks. At the time of budget development, the $3 million in employee givebacks were
allocated across all salary groups proportionate to salaries. Subsequently targets were
developed for each salary group proportionate to each group's share of the City's total pension
and health costs, since these have been the major cost drivers of personnel costs in recent
years. The initial budget assumed merit and step increases for all seven (7) salary groups.
However, it was anticipated that a large share of the employee givebacks for FY 2012/13 would
be achieved through negotiating merit and step freezes, adherence to the Fair Labor Standards
Act (FLSA) for the purposes of calculating overtime, as well as a reduction or elimination of
various "extra" pays for those employees covered by the FOP and the IAFF.
The reality is that employees covered by the FOP and the IAFF have not experienced a freeze
in their step increases in the last four(4) years, while the American Federation of State, County
and Municipal Employees (AFSCME) and the Government Supervisors Association of Florida
(GSAF) experienced a freeze on merit increases for two (2) years. Merits for employees
covered by GSAF were reinstated effective October 1, 2012 and merits for employees covered
by AFSCME have been reinstated effective April 1, 2013; however, the maximum merit increase
was reduced from four percent to two percent once reinstated. In comparison, this is the third
year of no merit increases for employees covered by the Communication Workers Association
(CWA) as it is a "status quo" provision in the CWA collective bargaining agreement.
Furthermore, this is the fourth straight year that employees in the "Unclassified" and "Other'
salary groups have not received any merit increases. These assumptions are utilized for the
projections throughout the remainder of the fiscal year.
The chart below provides a summary of the budgeted employee givebacks by salary group, the
target employee givebacks by salary group and the employee givebacks achieved to date.
There are no changes in any of the collective bargaining agreements throughout the remainder
of the fiscal year.
The Administration has been successful in negotiating some-significant changes through the
collective bargaining process, totaling $4,635,000 to the General Fund in FY 2013/14.
Implementation of long term pension changes for current and future employees are projected to
result in savings of$5,664,000 to the General Fund (CWA$120,000, IAFF $2,152,000 and FOP
$3,392,000). CWA impacts for three percent merit eligibility, eleven percent extension of the
salary range for Lifeguard II and Lieutenants, changes to holiday pay and increase of union time
bank hour resulting in $507,000 increase in salaries, and a $30,000 increase for reinstated shift
differential. IAFF impacts for increase on call supplement f o r Fire Investigators and PIO's, and
increase paramedic recertification pay resulting in an increase in salaries of $57,000 and
increase of $80,000 in capital and debt for take-home vehicle assignments. FOP impacts for
implementation of voluntary annual physical fitness assessment incentive resulting in an
increase in benefits of$355,000.
Second Amendment to the FY 2012/13 General Fund and Enterprise Fund Budgets
Page 3
General Fund
General Fund Givebacks
Budgeted Achieved— Difference from
SALARY GROUP Target Givebacks current status Budget
AFSCME $ 322,000 $ 119,000 $ - $ (119,000)
CWA $ 417,000 $ 291,000 $ 183,000 $ (108,000)
FOP $ 1,396,000 $ 1,342,000 $ - $ (1,342,000)
GSA $ 74,000 $ 32,000 $ - $ (32,000)
IAFF $ 900,000 $ 900,000 $ - $ (900,000)
Unclassified/Others $ 673,000 $ 499,000 $ 735,000 $ 236,000
Total $ 3,782,000 $ 3,183,000 $ 918,000 $ (2,265,000)
`CWA includes$183,000 of givebacks built into the FY2012/13 CSL Budget
GENERAL FUND FY 2012/13 BUDGET AMENDMENT
General Fund Operating Revenues
At this time, we are projecting property tax collections for FY 2012/13 at 99 percent of total
budgeted property taxes revenues. The adopted budget includes 95 percent of total property
taxes assessed, thereby allowing adjustments for discounts, as well as a level of adjustments
due to appeals similar to long-term historical levels. It is important to note that, in the last two
(2) years, property tax collections have been significantly below prior year levels due to higher
levels of appeals and adjustments. The impact of appeals and adjustments for the FY 2012/13
budget provided by the Miami-Dade County Property Appraiser in July, 2013 reflect a 4.6
percent reduction in property tax values.
Overall revenues are projected to be approximately $0.9 million above the amended budget.
However Building Development Process Fee revenues (Licenses and Permits), are projected to
exceed the budget by approximately $3.2 million (16 percent). This increase is projected to be
offset by declines in Interest Earnings, Electricity Franchise and Communications tax revenues,
a continuing trend in recent years.
The budgeted included $1.5 million to be transferred in from the Building department reserve to
cover budgeted operating losses in that department. This is not being recommended to be
transferred since building revenues are projected to be in excess of operating expenditures.
General Fund Operating Expenditures
Although the total General Fund expenditure is below budget, Florida Statutes require that
actual expenditures not exceed budget at the level at which the budget is adopted, which in
Miami Beach is at the departmental level. Therefore, a budget amendment is required for
departments that are projected to overspend their appropriation. Based on the third quarter
analysis, three departments' budgets will need to be amended. Explanations of these variances
are provided below, as well as a summary of estimated actual FY 2012/13 revenues and
expenditures. The additional expenses above budget will be offset by reducing appropriation in
other departments in the General Fund that are projected to end the year under budget.
Second Amendment to the FY 2012/13 General Fund and Enterprise Fund Budgets
Page 4
Police Department — Is projected to be approximately $1,553,000 or 1.6%, above the
amended budget. In addition to the $1.4 million in budgeted employee givebacks that have
not been achieved, and overtime costs projected to be $663,000 over the FY 2012/13
budget.
Amended Variance
Budget 2012/13 Projected/
(April Amended
Police Amendment) Projected Budget
Expenditures 94,970,000 96,523,000 1,553,000
Citywide Accounts — Is projected to be $2,270,000 or 5.2% above the amended budget
primarily due to charges for accumulated leave payout, which are project to exceed the
$1.9 million budget by $4.1 million. This issue has been highlighted since the FY 2011/12
year end and is projected in all quarterly projections in FY 2012/13. The most significant
portion of this overage was due to an increase in leave used for Fire and Police pension
buybacks, primarily driven by the 2010 Fire and Police Pension Plan changes that became
effective on June 27, 2012, with the Third District Court of Appeal's unanimous decision
that the collective bargaining process set out in the Public Employee Relations Act is the
final word on implementing the collective bargaining rights guaranteed by the Florida
Constitution. Included in the negotiated pension changes was the ability for a member to
exercise their right to buy back prior creditable service upon vesting (ten years of service)
compared to the previous pension benefit that provided the ability for a member to buy
back prior creditable service upon twenty years of creditable service with the City.
The 225 members that had ten or more years of creditable pension service time as of
September 30, 2010, were notified that they have until September 30, 2013, to exercise
their right to purchase these buybacks. As a result, there continues to be an influx of
members who are exercising this right and purchasing creditable pension service time
following the Third District Court of Appeal's decision. The members have until September
30, 2013, to elect this option.
Amended Variance
Budget 2012/13 Projected/
(April Amended
Citywide Amendment) Projected Budget
Expenditures 15,364,000 17,634,000 2,270,000
City Attorney's Office — Is projected to be $225,000 or 5.2% above the amended budget
primarily due to charges for outside legal fees. The Office has experienced higher than
budgeted expenses for outside legal fees directly related to labor/union negotiations for the
City's five labor unions whose contracts were up for renewal.
Amended Variance
Budget 2012113 Projected/
(April Amended
City Attorney Amendment) Projected Budget
Expenditures 4,318,000 4,543,000 225,000
Second Amendment to the FY 2012/13 General Fund and Enterprise Fund Budgets
Page 5
The following table shows General Fund revenue and expenditure projections for FY 2012/13 as
of the third quarter.
CITY OF MIAMI BEACH
FY 2012113 GENERAL FUND PROJECTIONS
Quarter 3
%Actual of Over/(Under) %Over/
FY 2012/13 FY13 FY 2012/13 Amended (Under)
FY 2012/13 Amended Actuals as of Amended Projection as Budget As of Amended
Adopted Bud et Bud et June 30,2013 Budget of Quarter 3 Quarter 3 Budget
REVENUES
Ad Valorem Taxes $ 102,171,000 $ 102,171,000 $ 95,884,935 94% $ 101,053,000 (1,118,000) -1.1%
Ad Valorem TaxesS Pte Costs 10,296,000 10,296,000 9,696,229 94% 10,183,000 (113,000) -1.1%
Ad Valorem Cap.Renewal&Replace. 1,850,000 1,850,000 2,154,718 116% 1,829,000 (21,000) -1.1%
Ad Valorem Taxes-Norm Shores 129,000 129,000 0 0% 127,000 (2,000) -1.6%
Other Taxes 24,023,000 24,023,000 13,982,633 58% 22,743,000 (1,280,000) -5.3%
Licenses and Permits 20,033,000 20,033,000 18,814,534 94% 23,278,000 3,245,000 16.2%
Intergovernmental 9,827,000 9,827,000 6,911,978 70% 9,982,000 155,000 1.6%
Charges for Services 4,689,000 4,689,000 3,674,884 78% 4,436,000 (253,000) -5.4%
Golf Courses 5,979,000 5,979,000 4,703,751 79% 5,773,000 (206,000) -3.4%
Fines and Forfeits 2,199,000 2,199,000 2,070,034 94% 2,611,000 412,000 18.7%
Interest 2,983,000 2,983,000 2,942,390 99% 2,866,000 (117,000) -3.9%
Unrealized Gains/(Losses)-Investment 0 0 (2,860,106) 0% 0 0 0.0%
Rents and Leases 6,464,000 6,464,000 5,914,135 91% 6,772,000 308,000 4.8%
Miscellaneous 11,830,000 11,830,000 5,022,341 42% 11,406,000 (424,000) -3.6%
Other-Resort Tax contribution 30,965,000 30,965,000 23,636,250 76% 30,965,000 - 0.0%
Other-Non Operating revenues 8,532,000 8,532,000 6,399,276 75% 8,532,000 (0) 0.0%
Reserve-Building Department Ops. 1,500,000 1,500,000 0 0% 0 (1,500,000) -100.0%
Prior Year-End Carryover 3,400,000 4,790,000 0 0% 4,790,000 - 0.0%
Prior Yr Surplus from Parking Oper Fd 7,200,000 7,200,000 5,400,000 75% 7,200,000 - 0.0%
Prior Yr Set Aside for Pension Credit 2,210,0 0 2,210,000, 01 0% 2,210,000,
- 0.0%
TOTAL REVENUES 256,280,000 257,670,000 1 204,347,981 1 79%1 256,756,000 1 (914,500)l
Unrealized Gains/(Losses)-Investment 2,860,106
Total Net of Unrealized Gains/ Losses 256,280,000 257,670,000 1 207,208,087 1 80%1 256,756,000 1 (914,000)l
EXPENDITURES
Mayor and Commission 1,648,000 1,648,000 1,181,907 72% 1,621,000 (27,000) -1.6%
City Manager 2,313,000 2,745,000 2,005,177 73% 2,699,000 (46,000) -1.7%
Communications 893,000 893,000 581,234 65% 837,000 (56,000) -6.3%
City Clerk 1,505,000 1,505,000 938,425 62% 1,417,000 (88,000) -5.8%
Finance 4,426,000 4,426,000 3,196,441 72% 4,183,000 (243,000) -5.5%
Office of Budget&Perf Improve. 2,160,000 2,160,000 1,231,359 57% 1,762,000 (398,000) -18.4%
Human Resources/Labor Relations 1,827,000 1,827,000 1,167,349 64% 1,610,000 (217,000) -11.9%
Procurement 1,063,000 1,068,000 704,744 66% 970,000 (98,000) -9.2%
City Attorney 4,318,000 4,318,000 3,232,402 75% 4,543,000 225,000 5.2%
Real Estate,Housing&Comm Dev 1,048,000 1,048,000 599,240 57% 791,000 (257,000) -24.5%
Community Services 460,000 460,000 333,774 73% 458,000 (2,000) -0.4%
Homeless Services 990,000 990,000 610,898 62% 902,000 (88,000) -8.9%
Building 10,985,000 11,072,000 7,590,112 69% 10,837,000 (235,000) -2.1%
Code Compliance 4,647,000 4,647,000 3,230,204 70% 4,333,000 (314,000) -6.8%
Planning 3,419,000 3,419,000 2,178,380 64% 3,028,000 (391,000) -11.4%
Tourism&Cultural Development 2,503,000 2,503,000 1,615,759 65% 2,431,000 (72,000) -2.9%
Parks and Recreation 22,153,000 22,179,000 15,236,752 69% 22,627,000 448,000 2.0%
Golf Courses 6,619,000 6,619,000 4,662,548 70% 6,048,000 (571,000) -8.6%
Public Works 6,548,000 6,688,000 4,387,649 66% 6,569,000 (119,000) -1.8%
Capital Improvement Program 4,841,000 4,858,000 2,877,079 59% 4,087,000 (771,000) -15.9%
Fire 62,242,000 62,263,000 45,275,439 73% 60,784,000 (1,479,000) -2.4%
Police 94,963,000 94,970,000 73,052,960 77% 96,523,000 1,553,000 1.6%
Citywide Accounts 8,817,535 9,467,535 8,103,057 86% 12,712,000 3,244,292 34.3%
Citywide Acc-Operating Contingency 1,000,000 1,000,000 0 0% 0 (1,000,000) -100.0%
Citywide Accounts-Normandy Shores Transfer 187,292 187,292 0 0% 213,000 25,708 13.7%
Citywide Accounts-Transfers 2,014,173 2,019,173 79,107 4% 2,019,000 - 0.0%
Reserve-Future Budget Shortfalls 831,000 831,000 0 0% 831,000 0 0.0%
Capital Renewal&Replacement 1,859,000 1,859,000 0 0% 1,859,000 0 0.0%
Reserve-Car onward Pension Credit Surplus 01 01 0 0% 01 0 0.0%
TOTAL EXPENDITURES 256 280,000 257,670,000 1 184,071,995 71% 256,694,000 (976,000)l -0.4%
EXCESS OF REVENUES OVER/
UNDER EXPENDITURES $ (0)1$ 0 23,136,093 1 0% 62,0001 62,000 1 13.7%
Additional appropriation necessary for the budget amendment will be realigned from other
General Fund departments that are projected expend less than the amended budget. The exact
amounts of realigned appropriations by department can be found in the accompanying
resolution.
Second Amendment to the FY 2012/13 General Fund and Enterprise Fund Budgets
Page 6
ENTERPRISE FUNDS.FY 2012/13 BUDGET AMENDMENT
The City accounts for proprietary operations in Enterprise Funds. Convention Center, Parking,
Sanitation, Sewer, Stormwater, and Water are in this grouping. As highlighted in the third
quarter projections, the Sewer and Convention Center Funds require budget amendments as
the FY2012/13 year end expenses are projected to exceed the adopted budgets. Explanations
of these variances are provided below, as well as a summary of estimated actual FY 2012/13
revenues and expenditures.
Convention
Sewer Center ENTERPRISE FUNDS Sanitation r w ate r W ate r P
Budget Amendment(April 2013) 17,328,000 37,730,000 11,984,000 ! 34,684,000 47,702,000 12 702,000
w... __ ---,. •,__,.m_. _..... w w _w
3/4 of Amended Budget 12,996,000 28,297,500 8,988,000 i 26,013,000 = 35,776,500 9,526,500
_................. _ .. __.,,..,. _,.,,.
..............� .. ... ...... .
Expenditures as of 6130/13 11,245,723 27,005,386 _ 8,433,676 I 22,027 858 28,767,164 10,026,117
................_........................................._......................................_.......
...........................................................................................................................................................:.......................................................................................................`...........................
........................,....-..-....-..-............................................................................
........e...............................................
Expenditure Above/(Below)3/4 of
Amended Budget (1,750,277) (1,292,114) (554,324) (3,985,142); (7,009,336): 499,617
Convention
Sanitation Sewer Stormwater; Water Parking Center
.. ._.. ..... ....... . ..
REVENUES
Projected Revenues
_.,..._,_......, :, _,..._,rc..... _....... ..: .:..
Charges for Service $ 16,453,500 $ 35,184,000 ` $ 11,611,000 # $ 32,820 000 35,898,000 9,619,451
Other $ 378,500 $ 574,000 : 161,000 $ 353,660"< $ 11,555,000 5,825,067
.......•.,...,_... ......... ..._.:.:.. .
Total Rojection $ 16,832,000 $ 35,758,000 # $ 11,772,000 f $ 33,173,000 $47,453,000 $15,444,518
EXPENDITURES ___ ,._M _,__,.•w,
Projected Expenditures $ 16,831,400 $ 38,535,000 $ 11,926,000 $29,810,000 $47,453,000 ' $14,494,000
......_
........ ......... ._....... ................................... . - .. ...... . .........
Surplus/(Shortfall) $ 600 : $ (2,777,000) $ (154,000); $ 3,363,000 $ ; $ 950,518
#,... ...........
Projected Rate Stabilization Revenue $ - $ 2,777,000 1 $ 154,000 $ - $ - $ -
Surplus/(Shortfall)Net of Budgeted Rate
s i
Stabilization $ 600 $ - $ - i $ 3,363,000 = $ - $ 950,518
Variance from Expenditure Amended
Budget-Over/(Under) $ (496,600) $ 805,000 $ (58,000)' $ (4,874,000)= $ (249,000): 1,792,000
Sewer
Projected expenditures are anticipated to exceed the amended budget by $805,000 due to
higher than anticipated sewer treatment costs and a reallocation of debt service expenses from
Water to Sewer, based on updated data provided by the Finance department. A budget
amendment is necessary to cover the additional $805,000 in projected expenditures over the
amended budget. The required appropriation for the budget amendment will be realigned from
fund balance.
Overall, projected revenues are higher than the amended budget due to increased demand that
is projected to offset the additional expenditures above budget.
Convention Center
Projected expenditures are anticipated to exceed the amended budget by $1.8 million due to an
increase.in the number of events at the-Convention Center. A budget amendment is necessary
to cover the additional $1.8 million in projected expenditures over the amended budget. The-
required appropriation for the budget amendment will be realigned from fund balance.
Overall, projected revenues are higher than the amended budget due to increased events that is
projected to result in a surplus of$0.9 million.
Second Amendment to the FY 2012/13 General Fund and Enterprise Fund Budgets
Page 7
CONCLUSION
It should be noted that these projections are preliminary in nature due to the fact that the City's
financial records will not be closed until after the fiscal year is closed and external auditors
complete their review. Historically, this occurs in April, with the City's Comprehensive Annual
Financial Report (CAFR) For the Year Ended September 30, 2013, usually available in May and
the External Auditor's Report available in July.
This amendment allows for additional contingency of$0.9 million, pending the year end closeout
reflecting final FY 2012/13 expenditures. If it is necessary, a resolution further amending the FY
2012/13 budgets will allow the third amendment to the departmental appropriations to be
enacted. This action is necessary to comply with Florida Statutes which stipulate that we may
not expend more than our appropriations provide.
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