2013-28357 Reso RESOLUTION NO. 2013-28357
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADOPTION OF THE
MIAMI BEACH CULTURAL ARTS COUNCIL'S FISCAL YEAR 2013/14
BUDGET IN THE AMOUNT OF $1,4701000.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the
Mayor and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the
visual and performing arts in the City of Miami Beach for the enjoyment, education,
cultural enrichment and benefit of the residents of, and visitors to, Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master
Plan on June 3, 1998, identifying the following program areas for the CAC: cultural arts
grants; marketing; facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal
year shall be adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,470,000 budget allocation
for Fiscal Year 2013/14 to continue implementation of its program.
NOUN, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the adoption of the Miami Beach Cultural Arts Council's
Fiscal Year 2013/14 budget in the amount of$1,470,000.
PASSED and ADOPTED THIS 30t11 day of S{ Ak"ber 2013.
ATTEST:.
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CITY CLERKL14 MAY R
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COMMISSION ITEM SUMMARY
Condensed Title:
FARe`solution adopting the Miami Beach Cultural Arts Council's Fiscal Year 2013/14 budget in the
amount of$1,470,000.
Key Intended Outcome Supported:
Increase community rating of cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community
Satisfaction Survey two out of three residents(67%)believed the City offered the right amount of
cultural activities, while 27% said there were too few. In 2005, 34% of residents thought there
were too few cultural activities, and in 2009 the figure decreased to 24%. Residents of North
Beach (30%) and South Pointe (31%) were more likely to say there were too few cultural
activities.
Item Summa /Recommendation:
The Cultural Arts Council (CAC) 2013/14 Budget is allocated as follows:
Cultural Arts Grant Programs - The CAC's annual grants program represents 48% of their
annual budget, which equals $710,000. A companion item is included in today's agenda that
provides additional information on the grants process and the recommended awards.
Marketing — Utilized to promote the City of Miami Beach as the region's preeminent cultural
destination and help market the programs of the City's constituent arts groups. This represents
4% of their budget, which equals$52,000.
Cultural Endowment - The CAC's budget does not include a contribution towards the City's
Cultural Endowment for Fiscal Year 2013/14 due to budget constraints.
Administration-Administrative expenses represent 17% or$250,000 of the CAC's annual for
salaries&benefits and 10%or$154,000 for operating expenses.The operating budget includes
an allocation of$75,000 for a curriculum-based arts education program for City of Miami Beach
Schools.
Contingency-A contingency of$304,000 is being set aside pending final direction from the City
Commission regarding use of Quality of Life (QOL) resort tax funds for the North Beach
circulator. Currently the QOL funds are split into 4 categories, North Beach, Middle Beach,
South Beach and Arts.
The Administration recommends adopting the Resolution on second reading.
Advisory Board Recommendation:
The Cultural Arts Council approved the proposed budget at their meeting on February 7,
2013.
Financial Information:
Source of Amount Account Approved
Funds: 1 $1,470,000 140.6080
Cultural Arts Council Fund
Of 2
3
4
OBPI Total $1,470,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Gary Farmer
Sign-Offs:
Dega rtmen Director I Assista ity Manager City Manager
MAS KGB JLM
AGENDA ITEM 7�
MIAMIBEACH
� DATE U'13
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Bower and Members o the City Co ission
FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2013 SECOND READING
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ADOPTION OF THE_MIAMI
BEACH CULTURAL ARTS COUNCIL'S FISCAL YEAR 2013/14 FINAL
BUDGET IN THE AMOUNT OF $194709000. -
ADMINISTRATION RECOMMENDATION
Adopt the Resolution on second reading.
FUNDING
The Cultural Affairs Program is funded by interest earned from the Resort Taxes and Quality
of Life funds, Miami Beach Convention Center Capital Fund, and the GMCVB(per contract).
ANALYSIS
The Cultural Arts Council's(CAC)mission is to develop, coordinate, and promote the visual
and performing arts in Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of residents and visitors. In 1997, the original nine-member volunteer board
conducted town meetings with arts groups to evaluate their needs. It then developed a
cultural arts master plan identifying programs to assist local arts groups: grants, marketing,
facilities, revenue development, and advocacy/planning. The Mayor and City Commission
adopted the master plan on June 3, 1998. Since that time the City has awarded in excess of
$10 million in cultural arts grants, supporting thousands of performances,exhibits,and other
cultural activities in Miami Beach. The CAC continually evaluates its programs and
effectiveness based on comments from its constituent arts groups, advisers, grants
panelists, community groups, elected officials, City administrators, and others. The positive
economic impact of the City's cultural efforts is evident throughout the community as is its
effect on our quality of life.
Quality of Life Revenue
In Fiscal Year 2004/05, the City Commission authorized equally allocating 50% of the 1%
Resort Tax to North Beach, Middle Beach, and South Beach, and Tourism & Cultural
Development for Cultural Affairs This commitment of funding for arts and culture provided a
new permanent funding source that sustains cultural programming long term.
Cultural Arts Grants
The City Administration is recommending grants to 46 not-for-profit organizations for cultural
events in Miami Beach between October 1, 2013 and September 30, 2014. The CAC's
recommended annual budget for grants is$710,000 or approximately 48%of the total CAC
budget. Included in this figure is the joint CAC/VCA program for Cultural Tourism grants that
support cultural events with documented tourism benefits. The VCA provides$30,000 and
the CAC provides $30,000 to fund this program. The grant awards range from $7,011 to
$31,987. A total of$955,000 was requested by 46 viable grant applicants this year. There
is a corresponding item in today's agenda detailing the recommended awards for Fiscal
Year 2013/14.
City Commission Meeting
Cultural Arts Council Budget FY 13/14—Second Reading
September 30, 2013
Page 2 of 2
Marketing
This year,the CAC has recommended$52,000 approximately 4%of its,annual budget,to be
utilized to promote the City of Miami Beach as the region's preeminent cultural destination.
Last year's efforts continued the momentum initially generated by the marketing initiative
from FY 2004/05, developed by the CAC's Marketing and Communications Task Force to
better promote the arts in our community and market the programs of the City's constituent
arts groups. The CAC will use these funds to further cultural marketing efforts for Fiscal
Year 2013/14. The successful launch of an interactive"Mbculture.com"website features an
extensive cultural calendar and allows the CAC's constituent groups to post advertisements
about their events to its 3600 subscribers.
Endowment
From 1998 through 2001 the City contributed $200,000 towards the CAC's Cultural
Endowment, 8%of the CAC's annual budget. In fiscal years 2001/02 and 2002/03,due to a
decrease in funding sources, the City contributed $160,000, 15% of the CAC's annual
budget. Due to significant decreases in resort tax revenue and interest income,the City did
not contribute to the CAC's Cultural Endowment for 2003/04. However, in fiscal years
2004/05, 2005/06 and 2006/07, the City contributed $100,000 each year. By the end of
Fiscal Year 2006/07 the Cultural Endowment totaled$1,220,000. Over the last several years
however, due to significant decreases in interest income and property tax cuts,the City did
not contribute towards the CAC's Cultural Endowment and the City Administration is
recommending against a contribution in 2013/14.
Administration & Operating
The CAC's annual budget also includes $250,000 or 17% for salaries and benefits for two
full-time employees. In addition, operating expenses account for 10% of the CAC's annual
budget or$154,000 and include, professional services, operating expenses supporting the
CAC's programs, and City internal service charges.
Included in the CAC's operating budget is an allocation of $75,000 to continue and
strengthen curriculum-based arts education programs in City of Miami Beach schools, and
after-school arts classes at school, park and youth center locations. The City began
contracting for these services in 2005/06, following several years of CAC grant support for
these programs. The programs are designed to increase arts and cultural activities for
Beach youth and their families at City facilities and within the City schools. An established
evaluative process and constant feedback assist the Cultural Affairs Program Staff in
monitoring the high quality and continued success of these programs, which receive
supplemental funding of$30,000 from the Tourism & Cultural Development General Fund
Budget, bringing the total program costs to $105,000.
Contingency
A contingency of $304,000 is being set aside pending final direction from the City
Commission regarding use of Quality of Life (QOL) resort tax funds for the North Beach
circulator. Currently the QOL funds are split into 4 categories, North Beach, Middle Beach,
South Beach and Arts.
CONCLUSION
The Administration recommends the Mayor and City Commission should adopt the Miami
Beach Cultural Arts Council's Fiscal Year 2013/14 budget in the amount of$1,470,000.
JLM/MAS/GF/MH
TAAGENDA\2013\September 11\CAC Budget Memo 1314.doc
Cultrel Arts Council - FY 2013114 Proposed Budget
Budgeted Positions 2
Cultural Affairs Program Manager 100%
Grants&Operations Administrator 100%
FY 11112 FY 12113 FY 13/14 Variance FY
REVENUES Actual Budget Proposed 13 vs.FY 14
Interest Allocated-Pooled Cash $ 32,562 $ 43,000 $ 339000 $ (10,000)
GMCVB 50,000 50,000 500000 0
Quality of Life(25%of collected) 1,229,681 1,071,000 1,387,000 316,000
Resort Tax(Citywide) 152,000 0 0 0
Fund Balance 01 01 0
Total $ 1,464,243 $ 1,164,000 $ 1,470,000 $ 306,000
FY 11112 FY 12J 13 FY 13114 Variance FY
EXPENDITURES Actuals Budget Propped 13 vs.FY 14
Salaries $ 182,619 $ 154,881 $ 157,000 $ 2,119
Benefits 51,365 76,858 93000 16,142
Operating Expenses 94,037 94,824 95,000 176
Marketing 345 171,202 112,285 52,000 (60,285)
Grants 349 612,343 650,000 710,000 60,000
Internal Services 70,922 75,152 59,000 (16,152)
Contingency 304,000 304,000
Total $ 1,182,488 $ 1,164,000 $ 1,470,000 $ 306,000
Surplus/(Deficit) $ 281,755 $ - $ - $ -
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