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2013-28365 Reso RESOLUTION NO. 2013-28365 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY, OF MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S RECOMMENDATION, AND APPROVING THE CULTURAL ARTS COUNCIL'S FUNDING RECOMMENDATIONS, AND AWARDING $710,000 IN CULTURAL ARTS GRANTS FOR FISCAL YEAR 2013/14, AS IDENTIFIED IN THE ATTACHED EXHIBIT "A"; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID GRANT AGREEMENTS, SUBJECT TO AND CONTINGENT UPON THE APPROVAL OF THE CULTURAL ARTS COUNCIL'S BUDGET FOR FISCAL YEAR 2013/14 IN THE AMOUNT OF $1,470,000. WHEREAS, the Miami Beach Cultural Arts Council (CAC) was created to develop, coordinate, and promote the performing and visual arts of the City if Miami Beach for the enjoyment, education, cultural enrichment, and benefit of the residents of and visitors to the City; and WHEREAS, from December 2012 through July 2013, the Cultural Affairs staff and CAC conducted its application and review process for its Fiscal Year 2013/14 Cultural Arts Grant Programs; and WHEREAS, grants panelists, comprised of the CAC members for CAC grant programs and both VCA and CAC members for the joint Cultural Tourism grant program, yielded 46 viable applications, requesting a total of$955,000; and WHEREAS, the CAC, at its regular meeting on September 4, 2013, reviewed their recommendations and unanimously supported the recommended Cultural Arts awards in the amount of $710,000 for Fiscal Year 2013/14 as more specifically identified in column four of Exhibit "A" attached hereto. WHEREAS, the City Manager has reviewed the CAC's recommendations and concurs therewith and recommends the same. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission accept the City Manager's recommendations and hereby approve the award of $710,000 in CAC grants for Fiscal Year 2013/14, as identified in column four of the attached Exhibit "A" titled, "City Administration Recommendation"; and further authorize the Mayor and City Clerk to execute said Grant Agreements, and make the award of said grants subject to and contingent upon the approval of the CAC's budget for Fiscal Year 2013/14 in the amount of$1,470,000. PASSED and ADOPTED THIS 0 'fh day of S4 p76"btr 2013. ATTEST: , B CITY CLERK :ING01f P ,ORAT�P_ MAYOR APPROVED AS TO FORM &LANGUAGE H20 , & FO CUTION f2lli3 Attorney D" e COMMISSION ITEM SUMMARY Condensed Title: A Resolution authorizing the City Manager to approve the Cultural Arts Council's Cultural Grants funding recommendations and awarding $710,000 in said grants, for Fiscal Year 2013/14, as identified in the attached Exhibit"A"; and further authorizing the Mayor and City Clerk to execute said grant agreements, and make the award of said grant monies subject to and contingent upon the approval of the Cultural Arts Council's budget for the Fiscal Year 2013/14. Key Intended Outcome Supported: Increase community rating of cultural activities. Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community Satisfaction Survey two out of three residents(67%) believed the City offered the right amount of cultural activities, while 27% said there were too few. In 2005, 34% of residents thought there were too few cultural activities, and in 2009 the figure decreased to 24%. Residents of North Beach (30%) and South Pointe (31%) were more likely to say there were too few cultural activities. Item Summa /Recommendation: Between January and June 2013, the Cultural Affairs Program Staff and CAC conducted an application and review process for its Fiscal Year 2013/14 Cultural Arts Grant Programs: This process included the 10 member CAC serving as grant panelists who evaluated and yielded 46 viable applications, requesting a total of$955,000. The recommendations were reviewed by the CAC at their September 4 meeting, where the CAC unanimously supported them. The number of applications reviewed and dollar figures include submissions from the joint Cultural Tourism Grants program with the Miami Beach VCA. Adopt the resolution and approve, accept, and award the Fiscal Year 2013/14 Cultural Arts Council grant recommendations in the amount of$710,000. Advisory Board Recommendation: rhe Cu ltural Arts Council reviewed the grant panel recommendations at their September 4 tin and supports the recommended awards as reflected in the fourth column of Exhibit"A". Financial Information: Source of Amount Account Approved Funds: 1 $710,000 140.6080 Cultural Arts Council Fund 2 3 4 OBPI Total $710,000 Financial Impact Summary: City Clerk's Office Legislative Tracking: Gary Farmer Sign-Offs: partm t Director Assist City Manager qiy Manager MIAMIBEACH AGENDA ITEM - � DATE 0 I MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM To: Mayor Matti Bower and Members f the City ommission FROM: Jimmy Morales, City Manager DATE: September 30, 2013 SUBJECT: A RESOLUTION ACCEPTING T E CITY MANAGER'S RECOMMENDATION, AND APPROVING THE CULTURAL ARTS COUNCIL'S FUNDING RECOMMENDATIONS,AND AWARDING$7109000 IN CULTURAL GRANTS, FOR FISCAL YEAR 2013/14, AS IDENTIFIED IN THE ATTACHED EXHIBIT "A"; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID GRANT AGREEMENTS,AND MAKE THE AWARD OF SAID GRANT MONIES SUBJECT TO AND CONTINGENT UPON THE APPROVAL OF THE CULTURAL ARTS COUNCIL'S BUDGET FOR THE FISCAL YEAR 2013/14. ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING Funding is available from the Cultural Arts Council's(CAC) budget for Fiscal Year 2013/14. ANALYSIS The Mayor and City Commission passed an Ordinance in 1997 establishing the Cultural Arts Council to support the visual and performing arts in Miami Beach. The cultural arts grants program, a central component of the Council's master plan, provides funding to not-for-profit arts organizations through a competitive application and review process. This funding annually results in hundreds of performances, exhibits, and other cultural events throughout the City of Miami Beach. In 1998, a competitive process was established to review grant applications and assess the cultural community's needs. The grant categories and their objectives are listed below. Cultural Anchors — Provides grants to the major preeminent arts institutions physically based in the City of Miami Beach, whose primary mission is year-round artistic and cultural programming that contributes significantly to the cultural life of the City of Miami Beach. Organizations must have minimum organizational budget levels of$750,000. Grants may be used towards operational expenses in association with the annual cultural programming described in the application. The seven organizations are: ArtCenter/South Florida, Bass Museum of Art, Jewish Museum of Florida, Miami City Ballet, Miami Design Preservation League, New World Symphony, and Wolfsonian-FIU. City Commission Meeting Cultural Arts Council Grants FY 13/14 September 30, 2013 Page 2 of 3 Four years ago the CAC approved the addition of smaller Miami Beach based cultural organizations into the Cultural Anchors category. These organizations meet all the above listed objectives but have organizational budget levels below $750,000, and are called "Junior' Cultural Anchors. For FY 2013/14 these organizations include Arts at St. John's, Miami Beach Film Society, Miami Beach Garden Conservancy (Miami Beach Botanical Gardens), SoBe Institute of the Arts, Friends of the Miami-Dade Public Library, The Holocaust Memorial Committee, Stage Door Theatre and FIU School of Architecture and Design (MBUS). Cultural Heritage - Provides project-specific grants for arts programming to not-for-profit 501(c)(3) Miami Beach-based institutions devoted to promoting and protecting the diverse heritage, traditions and culture of Miami Beach. Grants may be used for presentations of visual and performing arts, arts programs and workshops, and other projects which emphasize the artistic experience and are accessible to a broad audience. Grant funds may not be used to support projects that are primarily recreational, therapeutic, vocational or rehabilitative, or for religious services or programs designed solely for practitioners of a specific religion. Artistic Disciplines— Dance, Film, Music, Theater and Visual Arts Funding is limited to arts and cultural organizations whose primary mission is to create and present work in one of the following artistic disciplines; Dance, Music Theater, Film and Visual Arts. Proposed projects should be for work that is new or has never before been presented in Miami Beach. Organizations receiving an Artistic Discipline Grant are chosen based on demonstrated artistic talent and potential and the vision for the proposed project, in relation to their overall artistic goals. Cultural Presenters-Provides grants to organizations whose primary mission is to produce and present cultural and artistic productions. Cultural Tourism(funding shared by the CAC&VCA)—Provides grants to support major cultural arts performances,festivals,and events which attract a significant number of tourists to the City of Miami Beach. The CAC partnered with the VCA for Cultural Tourism grants that support cultural events with documented tourism benefits. The VCA provided$30,000 and the CAC provided $30,000 to fund this program in Fiscal Year 2013/14. Similar to the CAC grants panel process, three (3) members of the VCA and three (3) members of the CAC jointly convened a Cultural Tourism Panel on July 24, 2013,to review and recommend funding for this category. Please refer to Exhibit B for a detailed list of all the review panel members. The Cultural Tourism Program awards totaled $60,000. Each year the CAC assesses its grants programs and practices, and adopts changes to improve the process and to better serve the public. Now in its second year of implementation, the Fresh Air Fund is a highly successful program which allocates an additional$2,000 to all FY 2013/14 Artistic Disciplines and Cultural Presenter grantees who offer free, outdoor performances in the City of Miami Beach. 19 applicant groups qualified for the Fresh Air Fund in FY 2013/14. All CAC grant applications, guidelines, and instructions were offered in English and Spanish. Applications were made available through the Department of Tourism and Cultural Development and electronically on the City of Miami Beach's(www.miamibeachfl.gov) and the Cultural Affairs Program's (www.mbculture.org and www.mbculture.com) websites. Additionally, the grant programs were publicized in English and Spanish media and via electronic mail. City Commission Meeting Cultural Arts Council Grants FY 13/14 September 30, 2013 Page 3of3 Between December 2012 and April 2013, Cultural Affairs staff met individually with applicants to determine eligibility, program category, and offer guidance regarding application preparation. Final grant application deadlines varied depending upon Program category with the earliest deadline of January 11, 2013 for Cultural Anchors and the latest deadline of April 12, 2013, for Cultural Presenters. The application process, including the Cultural Tourism program, yielded 46 viable applications for cultural programming in Fiscal Year 2013/14, with requests totaling $955,000, including the VCA/CAC joint Cultural Tourism Program applicants. This year, the ten CAC members again comprised the CAC grants panels exclusively; please refer to exhibit B for a listing of CAC members. The Cultural Affairs Program Manager and representative from the CAC led a grant panel orientation meeting on December 7, 2011. The CAC grants panels convened at public meetings on March 7,April 4, May 2 and June 6, 2013. The Cultural Tourism grant panel convened at a public meeting on July 24, 2013, at 1755 Meridian Avenue, Miami Beach. The panelists reviewed applications in alphabetical order. Applicants were allowed to address specific questions from the panelists. The applications were scored using evaluation forms based on criteria listed in the application, then averaged dropping the highest and lowest scores. In a public meeting held on July 10, 2013, the CAC members reviewed the final scores ranked highest to lowest from all the panel meetings combined. As per CAC approved Fiscal Year 2013/14 grant guidelines, an application must have scored a minimum average of 80% to be eligible to receive funding. The attached Exhibit "A" lists the forty-six (46) organizations recommended for funding. Recommended funding amounts for each applicant were approved by the CAC on September 4, 2013. CONCLUSION The Mayor and City Commission should adopt the City Administration's recommendation as detailed above and as reflected in the fourth column of Exhibit"A",titled"City Administration Recommendation." JLM/K B/MAS/GF/MH T:\AGENDA\2013\September 30\CAC Grants Memo 1314.doc EXHIBIT A 2013-14 City Administration lProaram/Applicant Score Average Award Request Recommendation ANCHORS 1 New World Symphony 96.29 $ 35,000.00 31,986.75 2 Miami City Ballet 92.86 35,000.00 28,732.09 3 Miami Beach Film Society 92.33 25,000.00 20,452.41 4 Wol onionflU 92.29 35,000.00 7f 28,136.21 5 Jewish Museum of Florida 92.14 30,000.00 $ 24,147.00 6 Miami Beach Garden Conservancy 91.29 25,000.00 19,697.14 7 Friends o the Bass Museum 90.71 30,000.00 22,820.44 8 ArtCenter/South Florida 89.83 $ 30,000.00 21,947.29 9 Friends of Miami-Dade Public Library 89.29 25,000.00 18,109.75 10 Arts at St.Johns 89.29 25,000.00 $ 18,109.75 11 SoBe Institute of the Arts 86.43 25,000.00 15,427.05 12 Holocaust Memorial Committee 88.71 25,000.00 17,610.33 13 Miami Design Preservation League 86.14 30,000.00 17,648.68 14 Sta a Door Theatre 85.14 25,000.00 $ 13,989.52 15 F on a International University MBUS 83.29 25,000.00 11,540.11 CULTURAL PRESENTERS 16 Ti ertail Productions 93.43 20,000.00 $ 19,155.37 17 FUNDarte 91.00 20,000.00 $ 17,858.95 18 Rhythm Found ation 90.14 20,000.00 15,356.15 19 Gable Sta e,Inc. 90.00 20,000.00 $ 17,271.80 20 Patrons of Exceptional Artists 88.00 $ 20,000.00 13,978.13 21 MDC Livel 87.86 20,000.00 13,880.60 22 Community Arts and Culture 86.14 $ 10,000.00 $ 9,529.73 23 Miami Piano Circle 83.86 $ 10,000.00 $ 8,838.99 24 Miami short Film Festival 83.14 20,000.00 $ 11,735.70 25 Next @ 19th(Temple Israel 81.14 10,000.00 $ 7,663.22 26 Ede Zones Inc. 80.14 20,000.00 $ 7,010.53 ARTISTIC DISCIPLINES-DANCE 27 Dance Nowl Ensemble 91.66 20,000.00 $ 18,228.10 28 Miami Momentum Dance Co. 90.50 10,000.00 10,523.25 29 Siam re Flamenco 85.00 $ 10,000.00 7,205.53 ARTISTIC DISCIPLINES-MUSIC 30 Sera hic Fire 100.29 20,000.00 20,000.00 31 Miami Chil ren's Chorus 93.71 10,000.00 9,098.16 32 Miami Symphony Orchestra 92.71 20,000.00 $ 18,788.49 33 Miami Gay Men's Chorus 92.43 20,000.00 $ 18,642.11 34 Florida Grand Opera 92.29 $ 10,000.00 $ 10,856.03 35 Greater Miami Youth Symphony 92.14 10,000.00 8,829.40 36 South Florida Composer's Alliance 91.86 $ 20,000.00 $ 18,337.30 37 South Beach Chamber Ensemble 91.00 10,000.00 $ 10,619.65 38 Orchestra Miami 89.86 10,000.00 10,395.56 39 Murray Dranoff Foundation 88.00 20,000.00 13,978.13 ARTISTIC DISCIPLINES-THEATER 40 Miami Theater Center 90.66 10,000.00 $ 10,554.41 41 Miami Lyric Opera 90.00 20,000.00 15,271.80 42 Fantasy Theater Factory 88.83 10,000.00 $ 10,178.82 43 Ground Up and Rising 87.83 20,000.00 $ 15,859.57 CULTURAL TOURISM GRANT PROGRAM I CAC Contribution TOTAL Awarded 44 16 Brazilian Film Festival of Miami-Infinito Art&Cultural Foundation,Inc. n/a $ 30,000.00 $ 10 000.00 $ 20,000.00 45 XVII International Ballet Festival of Miami-Miami Hispanic Ballet Corp. n/a $ 30,000.00 $ 10,000.00 1$ 20,000.00 46 14th Annual Miami Gay&Lesbian Film Festival in Miami Beach-Miami Gay&Lesbian Film Festival n/a $ 30,000.001$ 10,000.00 $ 20,000.00 -Receiving Fresh Air Funds($2000 included in award amounts TOTAL $ 955,000.00 710x000.00 /\AIAMIBEACH Miami Beach Cultural Arts Council Department of Tourism&Cultural Development Office: 1755 Meridian Avenue, Suite 500 Mail: 1700 Convention Center Dr., Miami Beach 33139-1819 305 673 7577/fax 305 673 7262/www.mbculture.org Cultural Arts Council Members Nina Duval Chair Current term ends: 12/31/13 Isadore H. (Izzy) Havenick Vice-Chair Current term ends: 12/31/13 Zoila Datorre Current term ends: 12/31/14 *Beatrice Hornstein Current term ends: 12/31/15 Gregory Melvin Current term ends: 12/31/14 *Charles Million Current term ends: 12/31/13 Daniel Novela Current term ends: 12/31/15 *Marjorie O'Neill-Butler Current Term ends: 12/31/15 Eda Valero-Figueira Current term ends: 12/31/14 Merle Weiss Current term ends: 12/31/13 George Neary, Honorary Member *July 24, 2013 Cultural Tourism Panelist Mr.Jeff Lehman,Chair *Mr. Steve Adkins, vice Chair *Ms.Peggy Benua *Mr.Aaron Perry' Ms.Micky Ross Steinberg Ms.Jacque Hertz Mr.Keith Menin * July 24,2013 Cultural Tourism Panelist ' Was not present at the meeting