LTC 366-2013 Surface Parking LotsE, M, I ELI a � n WA
OFFICE OF THE CITY MANAGER LETTER TO COMMISSION
NO. LTC # 7 c�(c , <0 e. LU 1,3
TO: Mayor Matti Herrera and Member of the City o mission
FROM: Jimmy L. Morales, City Manager
DATE: October 8, 2013
SUBJECT: Surface Parking Lots 12X & 1 X — "Termination for Convenience" of Carivon
Construction Company
The purpose of this Letter to Commission (LTC) is to inform you that the City Administration has
terminated for convenience the recently executed contract with Carivon Construction Company
( Carivon) relating to the construction of Surface Parking Lots 12X and 17X, located at 900 Washington
Avenue and 1262 Collins Avenue, respectively.
The City Commission awarded this contract to Carivon at its July 17, 2013 meeting. A Purchase Order
was not executed until September 6, 2013 due to delays by the contractor in providing required
documentation, as well as the required time to execute the contract and process the purchase order.
The contract provides for 120 days to substantially complete the project. This means that both parking
lots would have been inactive well into the high parking demand season. The contractor was not able to
guarantee /hold their pricing until the off -peak season, so their contract was terminated for convenience.
Following the termination of the contract, the CIP Department will work closely with the Procurement
Department to reissue the Invitation to Bid (ITB) for this project, in January of 2014, so as to begin
construction during the parking off -peak season (April 2014).
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