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2013-28382 Reso 2013-28382 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MIAMI BEACH, ON BEHALF OF THE MIAMI BEACH POLICE DEPARTMENT, AND MIAMI- DADE COUNTY, ON BEHALF OF THE MIAMI-DADE POLICE DEPARTMENT, TO PARTICIPATE IN OPERATION STONEGARDEN, A WATERBORNE LAW ENFORCEMENT INITIATIVE. WHEREAS, it is the responsibility of the respective governments of the City of Miami Beach and Miami-Dade County to protect the inland and coastal waterways of the City of Miami Beach by providing a marine law enforcement response; and WHEREAS, there exists the possibility of waterborne threats to the City of Miami Beach, which are or are likely to be, beyond the control of services, personnel, equipment or facilities of the Miami Beach Police Department; and WHEREAS, the State of Florida Division of Emergency Management, through the United States Department of Homeland Security, Federal Emergency Management Agency's Operation Stonegarden Grant Program, has established funding to the Miami-Dade Police Department for waterborne security; and WHEREAS, Operation Stonegarden is to enhance law enforcement preparedness and operational readiness along land/water borders of the City of Miami Beach and Miami-Dade County with cooperation between federal, state and local law enforcement agencies; and WHEREAS, Operation Stonegarden will be conducted by the Miami-Dade Police Department, Marine Patrol Unit, in conjunction with members of the Miami Beach Police Department, Coral Gables Police Department; Miami Police Department, North Miami Police Department and Florida Fish and Wildlife Conservation Commission; and WHEREAS, Operation Stonegarden will reimburse overtime costs to the City of Miami Beach for utilizing Marine Patrol personnel, and fuel for the vessels used in this initiative; and WHEREAS, participation in Operation Stonegarden will benefit the City of Miami Beach by enhancing Miami Beach Police Department's response capability to waterborne treats. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Manager and City Clerk are authorized to execute a Memorandum of Understanding between the City of Miami Beach, on behalf of the Miami Beach Police Department, and Miami-Dade County, on behalf of the Miami-Dade Police Department, to participate in Operation Stonegarden, a waterborne law enforcement initiative. PASSED and ADOP , day of October, 2013. ATTEST BY: lfJ'., M4%Y,,R MATTI HER ERA BOWE • APPROVED AS TO RAF EL E. GRANAD( ITft 14 ° �` FORM & LANGUAGE tt\�.f?.F•° � •'O ! & FOR E ELUTION fl A ORNEY AD, A JTV COMMISSION ITEM SUMMARY Condensed Title: A resolution of the Major and City Commission of the City of Miami Beach, Florida, authorizing the City Manager and City Clerk to execute a memorandum of understanding between the City of Miami Beach on behalf of the Miami Beach Police Department, and Miami Dade County on behalf of the Miami Dade Police Department to participate in Operation Stonegarden a waterborne law enforcement initiative. Key Intended Outcome Supported: Maintain crime rates at or below national trends Supporting Data (Surveys, Environmental Scan, etc.): Participating in Operation Stonegarden enables the City of Miami Beach the ability to have access to resources beyond the capability of he MBPD. In essence, this is a force multiplier relative to the apprehension of subjects who commit waterborne crimes on navigational waters of Miami Beach. Item Summa /Recommendation: The United States Department of Homeland Security, Federal Emergency Management Agency's has awarded-Miami Dade Police Department funding for waterborne security to Miami Dade County pursuant to Operation Stonegarden's Grant Program. The intent of Operation Stonegarden is to enhance law enforcement preparedness and operational readiness along land/water borders of the Miami Dade County including City of Miami Beach navigational waters. Miami Dade Police Department, Marine Patrol Unit in conjunction with members of the Marine Patrol Officers from Coral Gables Miami, North Miami Police Departments and the Florida Fish and Wildlife Conservation Commission will conduct ongoing law enforcement initiatives. To enhance the effectiveness of these agencies, the Miami Dade Police Department has requested the Miami Beach Police Department's Marine Patrol Squad to participate in this law enforcement initiative. Funds from Operation Stonegarden Grant will be used to reimburse the Miami Beach Police Department's overtime and fuel costs of the vessels involved in this initiative. Participating in this waterborne enforcement effort will benefit the City of Miami Beach by adding greater depth to limited Marine Patrol Squad resources. Advisory Board Recommendation: [—NA— Financial Information: Source of Amount Account. Funds: . 1 2 3" OBPI Total. Financial Impact Summary: City Clerk's O tive Tracking: Michael Gruen, M nag r Planning and Research Section Sign-Offs: Department Director Assistant City Manager City Manager Raymo Mart' ez, of MBPD MIAMIBEACH AGENDA ITEM G 7 DATE l /6- a- / f MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Me bers of th City Commission FROM: Jimmy L. Morales, City Manager DATE: October 16, 2013 SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MIAMI BEACH ON BEHALF OF THE MIAMI BEACH POLICE DEPARTMENT AND MIAMI DADE COUNTY ON BEHALF OF THE MIAMI-DADE POLICE DEPARTMENT TO PARTICIPATE IN OPERATION STONEGARDEN A WATERBORNE LAW ENFORCEMENT INITIATIVE. ADMINISTRATION RECOMMENDATION Approve the Resolution. ANALYSIS The United States Department of Homeland Security, Federal Emergency Management Agency's has awarded Miami Dade Police Department funding for waterborne security to Miami Dade County pursuant to Operation Stonegarden's Grant Program. The intent of Operation Stonegarden is to enhance law enforcement preparedness and operational readiness along land/water borders of the Miami Dade County including City of Miami Beach navigational waters. Miami Dade Police Department, Marine Patrol Unit in conjunction with members of the Marine Patrol Officers from Coral Gables Miami, North Miami Police Departments and the Florida Fish and Wildlife Conservation Commission will conduct ongoing law enforcement initiatives. To enhance the effectiveness of these agencies, the Miami Dade Police Department has requested the Miami Beach Police Department's Marine Patrol Squad to participate in this law enforcement initiative. Funds from Operation Stonegarden Grant will be used to reimburse the Miami Beach Police Department's overtime and fuel costs of the vessels involved in this initiative. Participating in this waterborne enforcement effort will benefit the City of Miami Beach by adding greater depth to limited Marine Patrol Squad resources. JLM/RAM � /MNO/MG �vi3-c28 y _ 3 Miami-Dade Police Department Office of the Director cr Police Legal Bureau 9105 NW 25th Street•Room 3069 Miami, Florida 33172-1500 T 305-471-2550 Integrity•Respect Service•Fairness miamidade.gov November 13, 2013 Mr. Raymond Martinez, Chief of Police Miami Beach Police Department 1100 Washington Ave Miami Beach, Florida 33139 Dear Chief Martinez: Subject: Memorandum of Understanding —Operation Stonegarden Enclosed is the fully signed Memorandum of Understanding (MOU) for Operation Stonegarden. This Agreement allows for joint operations under this federal program. We are providing you with a fully signed document with original signatures. We look forward to working together to implement this important Homeland Security initiative. If you have any questions on this matter, please contact Ms. Susan Windmiller at (305) 471-3197. Sincerely, Janet Lewis Senior Bureau Commander Enclosure f Memorandum of Understanding Operation Stonegarden Miami-Dade County Miami-Dade Police Department and City of Miami Beach 1. Purpose: This Memorandum of Understanding will implement the Operation Stonegarden grant awarded to Miami-Dade County from the State of Florida Div_ ision of Emergency Management via the Department of Homeland Security, Federal Emergency Management Agency's Operation Stonegarden Grant Program. This Memorandum of Understanding is between Miami-Dade County and the City of Miami Beach. Authority for this grant initiative was approved by the Board of County Commissioners on December 5, 2006, Resolution R-1379-06 (Attachment 1). The intent of Operation Stonegarden is to enhance law enforcement preparedness. and operational readiness along land/water borders of the United States with strong cooperation/coordination between federal, state, local, and tribal law enforcement agencies in support of U.S. Customs and Border Protection, U.S. Border Patrol, as outlined in the National Border Patrol Strategy. 2. Background: This operation will be conducted by the Miami-Dade Police Department's Marine Patrol Unit, in conjunction with members of the following municipalities, state and tribal law enforcement agencies: Coral Gables Police Department, Miami Police Department, Miami Beach Police Department, North Miami Police, and Florida Fish and Wildlife Conservation Commission. Operations will commence with the current operations order. The Operation Stonegarden initiative of Miami-Dade County is known as Operation Safe Coast. The overall mission of Operation Safe Coast is to complement ongoing law enforcement efforts as they apply to illegal alien, narcotic, and terrorist smuggling in the Miami-Dade County Area of Operation. Due to personnel constraints, the majority of marine law enforcement activity in the Area of Operation operates mostly on a day shift, Monday through Friday, with minimal staffing on nights and weekends. Operation Safe Coast will focus enforcement efforts during hours that marine law enforcement in the Area of Operation normally has low staffing levels. The target time is expected to be an evening shift (1800 hrs — 0200 hrs), when smugglers may anticipate reduced enforcement efforts by marine law enforcement. There are several strategic law enforcement/marine facilities that may be used as a base of operation and or transient point(s), to include; Pelican Harbor Marina, Matheson Hammock Marina and Black Point Marinas. The Miami-Dade Police Department is the primary organizational unit and the City of Miami Beach is the secondary organizational unit. As this grant was awarded to Miami-Dade County, the Miami-Dade Police Department will be the lead organization, as documented in the Operations Order. As the lead organization, the Miami-Dade Police Department has primary responsibility to ensure compliance with grant requirements on behalf of Miami-Dade County. Page 1 of 4 Memorandum of Understanding Operation Stonegarden Miami-Dade County Miami-Dade Police Department and City of Miami Beach 3. Duration of Grant and Related Memorandum of Understanding: The operation period is from August 1, 2013 through April 30, 2014. This Memorandum of Understanding shall be effective consistent with the operation period. All operations must conclude by this date for grant compliance. Additional operation periods may be added with the addition of approved federal funding and revised Operations Orders. 4. Department Roles and Responsibilities With Regard to This Grant: The Miami-Dade Police Department, as the sub-grantee, will monitor the implementation of this Memorandum of Understanding in accordance with the grant requirements. This includes operational and administrative performance, fiscal management, reporting, and other related grant requirements as may be required by Operation Stonegarden and the Florida Division of Emergency Management. The City of Miami Beach will conduct Operation Safe Coast operations in accordance with requirements by the Miami-Dade Police Department as lead agency for this grant. 5. Reporting Requirements The Florida Division of Emergency Management has specific financial and administrative requirements, including reporting. In consideration for the Miami-Dade Police Department serving as the primary recipient/sub-grantee and the associated reporting responsibilities, the City of Miami Beach shall adhere to the following reporting requirements: a. All reports must be submitted to the Miami-Dade Police Department Point of Contact; b. Program status reports will use the form in Attachment 2; c. Reimbursement requests will use the form in Attachment 3; i. Reimbursement reports must include a printout from the agency's financial system for the reporting period, the required financial report form, and other corresponding backup documentation. d. Corrective actions will be reported using Attachment 4. i. For any non-compliance issues, Corrective Action Plans must be submitted to include the non-compliance issue, specific action(s) to be taken to bring the situation into compliance, the entity/personnel responsible, the date to be completed and a copy of the source documentation for verification upon completion. 6. Submission of Reports: a. Reports must be submitted by the deadlines identified in Attachment 5. b. Reports must be signed and dated by authorized personnel. C. Reports may be sent electronically to the Miami-Dade Police Department Point of Contact. Page 2of4 Memorandum of Understanding Operation Stonegarden Miami-Dade County Miami-Dade Police Department and City of Miami Beach The Miami-Dade Police Department, as the lead agency, must ensure compliance with all of the reporting requirements in relation to both financial and programmatic reports. Non-compliance could be treated as a violation of the award agreement. In the event of non-compliance, the City of Miami Beach will be required to submit a corrective action plan (Attachment 4) which stipulates the action to be taken to bring the project into compliance, the time frame for this action, and the person(s) responsible. 7. Grant Compliance, Non Compliance and Corrective Action: This Memorandum of Understanding is a form of contract between Miami-Dade County and the City of Miami Beach. Non-compliance with requirements is considered a violation of the Memorandum of Understanding. The Miami-Dade Police Department may use any customary remedial actions necessary to ensure compliance, including withholding funds, termination, or suspension and debarment, as appropriate. 8.. Department Representatives: The Point of Contact for the Miami-Dade Police Department is: Name: Sergeant Randall Rossman Phone Number: (305) 471-2501 Email Address: rlrossman(aD-mdpd.com The Point of Contact for the City of Miami Beach is: Name: Raymond A. Martinez, Chief Phone Number: (305) 673-7925 Email Address: raymondmartinez a-miamibeachfl.gov The authorized personnel to sign reports, Fiscal and Operational, for City of Miami Beach is: Name: Phone Number: Email Address: 9. Memorandum of Understanding Amendment: The Memorandum of Understanding may be amended, based on a request submitted in writing to the Miami-Dade Police Department. These requests, upon approval, will be authorized by the Miami-Dade Police Department, and when necessary by the Florida Division of Emergency Management. In addition, upon award of additional federal funding, Miami-Dade County and the Miami-Dade Police Department may amend this Memorandum of Understanding to extend the period of operation. Page 3 of 4 Memorandum of Understanding Operation Stonegarden Miami-Dade County Miami-Dade Police Department and City of Miami Beach Miami-Dade County: Carl s A. Gimenez, Mayor �r..'''' 'flate Miami-Dade County 0 A- - Nic. _ e Oil e 0' atterson, Director Miami-Dade Police Department City of iami Beach t7 2.3 r Signat Date m INA I�s Print S4ingl Official Name Ci+-,/ Mckn� e__r Print Si ning Official Thtle Raymond A. Martinez, Chief Date Miami Beach Police Department APPROVED AS TO F0RA IGUAGE & FUTION c l �$C„ ATTEST TORIVEY TE Page 4of4 I Memorandum of Understanding Operation Stonegarden Miami-Dade County Miami-Dade Police Department and City of Miami Beach Attachments Attachment 1: Board of County Commission Resolution R-1379-06 Attachment 2: Quarterly Status Report Form Attachment 3: Reimbursement Request Form Attachment 4: Corrective Action Plan Attachment 5: Schedule of Reporting Deadlines r Attachment 1 OFFICIAL FILE COPY CLERK OF THE BOARD OF COUNTY COMMISSIONERS Approved Mayor MIAMI-DADE GWff �FLORA a Veto Agenda Item No. B E) (I)(1)-( Override 1205-06' RESOLUTION NO R-1379-06. RESOLUTION AUTHORIZING THE COUNTY MANAGER TO APPLY FOR, RECEIVE AND EXPEND APPLICATIONS FOR GRANT FUNDS FOR HOMELAND SECURITY NEEDS AS IDENTIFIED IN THE DOMESTIC SECURITY STRATEGY WHEREAS,the State of Florida developed a statewide, multidisciplinary plan for domestic security known as the Florida Domestic Security Strategy as a-1Cy component of the State's Homeland Security Program;and WHEREAS, the Florida Domestic Security Strategy is implemented via the Regional Domestic Security Task Force under Florida Statute 943.0312; and WHEREAS, the Miami-Dade Police Department is a member of the Southeast Regional Domestic Security Task Force; and WHEREAS, this Board desires to,accomplish the purposes outlined in the accompanying memorandum,a copy of which is incorporated herein by reference; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD . OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY,FLORIDA,that this Board authorizes the County Manager to apply for,.receive, and expend and amend applications for projects identified in the Domestic Security Strategy for the. Southeast Regional Domestic Security Task Force (SERDSTF) and authorizes the County Manager to:receive and expend grant funds, execute such:contracts and agreements as'-required. -by grant. guidelines or to further-the`'purposes described in the funding request; following approval by the County Attorney's Office; to expend .any and all monies received for the purposes described in the funding request; to apply for, receive and expend future funds should they become available through this federal grant �-� _ - _- . . . . Agenda Item No. SW(1)(E) - •.l Page No. 2 program; to file and execute any necessary amendments to the application for and on" behalf of Miami-Dade County, Florida; and to exercise amendments, modifications, renewal, cancellation and termination clauses of:any contracts and agreements on behalf of Miami-Dade County, Florida. The foregoing resolution was offered by Commissioner Carlos A. Gimenez , who moved its adoption. The motion was seconded by Commissioner:. Dennis C. Moss and upon being put to a vote, the vote was as follows: Joe,A!,.-Martinez, Chairman,— aye - Dennis C.-Moss, /ice-Chairman -aye - Bruno A. Barreiro aye Jose "Pepe" Diaz aye. Audrey M. Edmonson aye Carlos A. Gimenez aye Sally A. Heyman aye Barbara J.•Jordan aye Doran D. Rolle aye Natacha Seljas aye Katy Sorenson aye Rebeca Sosa aye Sen.Javier D. Souto aye The Chairperson thereupon declared the resolution duly passed and adopted this 5th day of December,2006. This resolution shall become effective ten-(10)'days after the date of its adoption unless vetoed by the Mayor,-and if ve toe d, shall become effective only upon an override by this.Board.. `MIAMI-DADE COUNTY, FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS G� f�Aft.. ARVEY RUVIN, CLERK MUM" CZ Approved by County Attorney : KA V SULLIVAN IVA to form and legal sufficiency. v Deputy Clerk Eric A. Rodriguez i Mm eorandum .MM MMAM m�a Date: December 5, 2006 . . To: Honorable Chairman Joe A. Martinez and Agenda-Item No. 8(I)(1)(E) Members, Board of County Commissioners From: Georg ess County Subject: Gra Application and riding through the Homeland Security Program RECOMMENDATION It is recommended that the Board approve the attached resolution, authorizing the County Manager to apply for, receive, amend and expend grant funds for projects identified in-the Southeast-Regional Domestic Security Task Force as identified in the Florida Domestic Security Strategy as funds become available. BACKGROUND In response to the events of September 11, 2001, the state of Florida developed a statewide, multidisciplinary plan,:for domestic security:issues known as the Florida Domestic. Security Strategy. The backbone of Florida's Domestic Security Strategy is the Regional Domestic Security Task Force (RDSTF). There are seven regions identified in the state. The Southeast Regional Domestic Security Task Force(SERDSTF)encompasses four..counties,.Broward, Miami-Dade, Monroe, and Palm Beach. The SERDSTF assists in determining local government needs through specialized personnel, equipment, materials, planning, and training to effectively respond to a major terrorist attack. These. needs are established by the 11 workgroups of the SERDSTF and are documented in the Domestic Security Strategy which is updated annually and approved by the.Florida Domestic Security Oversight Council. The Domestic Security Strategy provides the regional blueprint for the allocation of funds from various.federal and state agencies to meet the:documented needs. Federal and state funding programs are meeting omestic security needs through use of these regional strategies. The strategies provide`a structure for collaboration and'affords the funding agency the ability to shorten the grant application time periods and the implementation periods for the County. Should it be granted, this authorization will expedite and streamline the grants process and avail the County of additional funding opportunities for security,needs. Susanne .Torrient Assistant ounty Manager �" Attachment 2 —Quarterly Status Report Operation Stonegarden Miami-Dade County Miami-Dade Police Department Subgrantee: Miami-Dade County/ Miami-Dade Police Department Sub-recipient: Project Name: Operation Stonegarden Grant Memorandum of Understanding Period: Reporting Quarter: Provide Signed Report Via Email to: Sergeant Randall Rossman Miami-Dade Police Department/ Fiscal Administration Bureau rlrossmanCaD-mdpd.com Telephone: 305-471-2520 Attach the following information to this signed form: 1. Dates of Stonegarden Operations for your agency/department 2. Names of participating personnel corresponding with each operation. I hereby certify that the attached report is true and valid in accordance with the project agreement. Signature Chief Financial Officer or Designated Representative Date Please Print Name w i d O C O Q (D O � O w y C O E 0 4-0 w' C a) O i O L E cu cc cr y O U �+ �O }, Q- Q N 0) p0 `� ea N N O N v O 0 U CO CU }, m C E C 0 cu O � N O O V N - a E m O O a) I m L CL C U > 4-0 0� .� a N ca c��a a) E _0_ cn L- C.) O t� � a) m _ U C Q Q a) ML � ca � N O C �' L � a) 'Q c CN � E cu LO CL N CV a' N O _ u W O 0 O r a L A _ _ U_ C O U +y a) O V G m -0 0 -0 O E m O a) p cu cn Z m cu - 0 C O O' U O U (D D �° C p m o (D ca -0 cu E :z cm C m E cn CL CU cO a) Q 4— cu c m ea a) o m c cn o � W m U U) — U) i 0 rn o �L cu ^Q ^L I..L C O cn =3 L O N C Q L- O .0 O 2 Q E FD Z O Z H L Zk O O -Q E O O cu +O+ Of 0 cu N (D O W cu 0 cu 0- N • E O o o E Z cn U N W N (D o p E U O O N N O O Q a W C N m Z O 0 a) L u cn L i U Q C C _O O c �: O U) cu N N U cu cn Q a� z cu O o W -Q C O O O a� C- co c > cn O A ca N O U N N C CU O ca E O p cn +- N C: v (D � Q cu CU U c cn O o o _� ca c CU C: L o CL U O 12 cn Attachment 4- Corrective Action Plan Operation Stonegarden Miami-Dade County Miami-Dade Police Department Subgrantee: Miami-Dade County/ Miami-Dade Police Department Sub-recipient: Project Name: Operation Stonegarden Grant Memorandum of Understanding Period: Reporting Quarter: Provide Signed Report Via Email to: Sergeant Randall Rossman Miami-Dade Police Department/ Fiscal Administration Bureau rlrossmanCD-mdpd.com Telephone: 305-471-2520 Describe the non- compliance issue: Action to be taken to bring project into compliance: Time frame for this action to be taken: Person(s) responsible for these actions (include telephone numbers): I hereby certify that the attached.report is true and valid in accordance with the project agreement. Signature Chief Financial Officer or Designated Representative Date Please Print Name Attachment 5 — Schedule of Reporting Deadlines Operation Stonegarden Miami-Dade County Miami-Dade Police Department Schedule of Reporting Deadlines Quarter 1: August 1, 2013— September 30, 2013 Report Due: October 31, 2013 Quarter 2: October 1, 2013— December 31, 2013 Report Due: January 31, 2014 Quarter 3: January 1, 2014—April 30, 2014 Report Due: May 31, 2014 Final Report