2013-28387 Reso RESOLUTION NO. 2013-28387
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING BY 5/7TH VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE
IN THE BEST INTEREST OF THE CITY, AND AUTHORIZING THE
PURCHASE OF FUEL FROM THE MIAMI BEACH MARINA FOR REFUELING
OF MARINE PATROL AND OCEAN RESCUE VESSELS, IN AN AMOUNT
ESTIMATED AT $100,000 ANNUALLY.
WHEREAS, the City has a total of four marine vessels in active service; and
WHEREAS, the Ocean Rescue vessel has historically been fueled at the Miami Beach
Marina, which offers fueling services at its site; and
WHEREAS, in recent years, Marine Patrol vessels have been fueled by the Fleet
Management Division and, occasionally, by officers trailering the boats for fueling at the Fleet
facility at Terminal Island; and
WHEREAS, these options negatively impact staff productivity as they require pulling
personnel from their respective core duties in order to perform fueling operations; and
WHEREAS, the transition to marine engines using mid-grade gasoline offers the
benefits of equipment standardization and will require the fueling of all Marine Patrol boats at a
marina facility; and
WHEREAS, of the various public marinas with fueling services in the general area, the
Miami Beach Marina is the only one located within City of Miami Beach boundaries and offers
the shortest fueling commute from where the vessels are based.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by a 5/7th vote, the formal competitive bidding requirements, finding
such waiver to be in the City's best interest, and authorize the purchase of fuel from the Miami
Beach Marina for refueling of Marine Patrol and Ocean Rescue vessels, in an amount estimated
at $100,000 annually.
D�U��PASSED AND ADOPTED THIS I�IAA DAY OF 2013.
ATTEST: k a
�;. t... �
a i errera Bower
Rafael Granado
City Clerk v
APPROVED AS TO
•�-� • �. � .• , ,
FORM & LANGUAGE
T:\AGENDA\2013\October 16\Fleet-Miami Bea irra Ft gIi 201.3-10-'16 RESO.docx &FOR EXECUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Waiving By 5/7th Vote,
The Formal Competitive Bidding Requirements, Finding Such Waiver To Be In The Best Interest Of The City,
And Authorizing The Purchase Of Fuel From The Miami Beach Marina For Refueling Of Marine Patrol And
Ocean Rescue Vessels.
Key Intended Outcome Supported:
Increase visibility of police, maintain crime rates at or below national trends, Maximize efficient delivery of
services, and Increase community satisfaction with City government.
Supporting Data (Surveys, Environmental Scan, etc.):
Of the various marinas with fueling services in the general area, including those in Key Biscayne, the City of
Miami, and North Bay Village, the Miami Beach Marina is conveniently located within City of Miami Beach
boundaries and offers the shortest fueling commute from where City vessels are based.
Item Summa /Recommendation:
The City has a total of four marine vessels in active service: one in the Ocean Rescue Division and three in the
Marine Patrol Division. The Ocean Rescue vessel is based at the Miami Beach Marina, and the Marine Patrol
vessels are based at the Sunset Harbour Marina. The Ocean Rescue vessel has historically been fueled at the
Miami Beach Marina, which offers fueling services at its site. In recent years, Marine Patrol vessels have been
fueled by the Fleet Management Division (Fleet), primarily by mechanics driving the City's fuel tanker truck to
the Sunset Harbor Marina. On occasion, Marine Patrol officers would trailer the boats for fueling at the Fleet
facility at Terminal Island. Both of these options negatively impact staff productivity as they require pulling
personnel from their respective vehicle maintenance/repair and patrol core duties in order to perform fueling
operations.
In 2013, two of the outdated Marine Patrol vessels were replaced by 32-foot Contenders with Yamaha engines,
utilizing a competitively procured contract. The replacement vessels' engines require mid-grade fuel (89 octane)
not available at the Fleet facility, where regular unleaded (87 octane) gasoline and diesel fuel are dispensed for
use by the City's vehicles and equipment. As part of an engine standardization plan that would allow for the
exchangeability of engines among the three Marine Patrol vessels, the upcoming replacement of the third
Marine Patrol vessel will include specifications for a comparable engine utilizing mid-grade fuel.
As a result, it is necessary to secure an alternate fueling source for the Marine Patrol vessels. Of the various
public marinas with fueling services in the general area, including those in Key Biscayne, the City of Miami, and
adjacent municipalities, the Miami Beach Marina is the only one located within City of Miami Beach boundaries
and offers the shortest fueling commute from where the vessels are based. The transition to marine engines
using mid-grade gasoline offers the benefits of equipment standardization and will require the fueling of all
marine patrol boats at a marina facility. The latter will result in productivity improvements for personnel, and less
fuel consumption from fueling runs.
THE ADMINISTRATION RECOMMENDS THAT THE MAYOR AND THE CITY COMMISSION APPROVE THE RESOLUTION.
Financial Information:
Source of Amount Account
Funds: 1 $100,000 Fleet Management- Engine Fuel&Lubricants FY 2013/14 510-1780-000351
2.
3
OBPI Total $100,000
City Clerk's Office Legislative Tracking:
JCC Public Woeks,Ext.3601
Sign-Offs:
D ent Director istant City Manager City Manager
ET IVITATV JLM
T-.\AGENDA\2013\October 16\Fleet-Miami Beach Marina ueling 2013-10-16 SUMM.docx
MI A M" I B EAC H AGENDA ITEM 67
DATE
/0-l(,-/
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,wvvw.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers of th City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 16, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING BY 5/7TH VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN
THE BEST INTEREST OF THE CITY, AND AUTHORIZING THE PURCHASE OF
FUEL FROM THE MIAMI BEACH MARINA FOR REFUELING OF MARINE
PATROL AND OCEAN RESCUE VESSELS, IN AN AMOUNT ESTIMATED AT
$100,000 ANNUALLY.
ADMINISTRATION RECOMMENDATION
Approve the Resolution
FUNDING
$100,000 - Engine Fuel & Lubricants FY 2013/14, Account No. 510-1780-000351
BACKGROUND AND ANALYSIS
The City has a total of four (4) marine vessels in active service: one in the Ocean Rescue
Division and three in the Marine Patrol Division. The Ocean Rescue vessel is based at the
Miami Beach Marina, and the Marine Patrol vessels are based at the Sunset Harbour
Marina. The Ocean Rescue vessel has historically been fueled at the Miami Beach Marina,
which offers fueling services at its site. In recent years, Marine Patrol vessels have been
fueled by the Fleet Management Division (Fleet), primarily by mechanics driving the City's
fuel tanker truck to the Sunset Harbor Marina. On occasion, Marine Patrol officers would
trailer the boats for fueling at the Fleet facility at Terminal Island. Both of these options
negatively impact staff productivity as they require pulling personnel from their respective
vehicle maintenance/repair and patrol core duties in order to perform fueling operations.
In 2013, two of the outdated Marine Patrol vessels were replaced by 32-foot Contenders
with Yamaha engines, utilizing a competitively procured contract. The replacement vessels'
engines require a mid-grade fuel (89 octane) not available at the Fleet facility, where regular
unleaded (87 octane) gasoline and diesel fuel are dispensed for use by the City's vehicles
and equipment. As part of an engine standardization plan that would allow for the
exchangeability of engines among the three Marine Patrol vessels, the upcoming
replacement of the third Marine Patrol vessel will include specifications for a comparable
Commission Memorandum-Oct. 16,2013
Miami Beach Marina Fueling of Marine Vessels
Page 2 of 2
engine utilizing mid-grade fuel.
As a result, it is necessary to secure an alternate fueling source for the Marine Patrol
vessels. The funding requirement is estimated at $100,000 annually, with further amounts,
as required, through approved budgeted funds.
Of the various marinas with fueling services in the general area, including those in Key
Biscayne, the City of Miami, and adjacent municipalities, the Miami Beach Marina is the
only one within City of Miami Beach boundaries and offers the shortest fueling commute
from where the vessels are based.
The transition to marine engines using mid-grade gasoline offers the benefits of equipment
standardization and will require the fueling of all marine patrol boats at a marina facility. The
latter will result in productivity improvements for personnel, and less fuel consumption from
fueling runs.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt this Resolution,
waiving by 5/7th vote, the formal competitive bidding requirements, finding such waiver to be
in the City's best interest, and authorizing the purchase of fuel from the Miami Beach
Marina, by the City's Fleet Management Division, for the refueling of the City's marine
vessels, in an amount estimated at $100,000 annually.
JLM/MT/E�/AD/JC
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