2013-28388 Resof
RESOLUTION NO: 2013-28388
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
NEW PROFESSIONAL SERVICES AGREEMENT WITH ARTS FOR
LEARNING/MIAMI,A NOT-FOR-PROFIT CORPORATION,FOR IN-
SCHOOL AND AFTER-SCHOOL ARTS EDUCATION PROGRAMS
AT VARIOUS CITY PRESCHOOLS, PUBLIC SCHOOLS AND
PARKS AND YOUTH CENTERS, IN AN AMOUNT NOT TO
EXCEED$105,000,SAID AGREEMENT HAVING AN INITIAL TERM
OF ONE (1) YEAR, COMMENCING ON OCTOBER 1, 2013, AND
ENDING ON SEPTEMBER 30, 20149 WITH THE OPTION,AT THE
CITY'S SOLE DISCRETION, TO EXTEND FOR AN ADDITIONAL
TWO (2) YEARS CONTINGENT UPON FUNDS
APPROPRIATIONS.
WHEREAS, on September 27, 2010, the Mayor and City Commission approved Resolution
No. 2010-27503, approving and authorizing the Mayor and City Clerk to execute a Professional
Services Agreement with Arts For Learning/Miami to provide arts education programs at various city
public schools, and parks; and
WHEREAS, said Agreement will expire on September 30, 2013; and
WHEREAS, the city's FY 2013/14 budget includes funding in the Tourism, Culture and
Economic Development Department budget to continue the Arts Education Program; and
WHEREAS,the Cultural Arts Council recommended in favor of cotninuing the arts education
program with Arts For Learning at its meeting on September 4, 2013; and
WHEREAS,the Administration recommends approving the professional services agreement
with Arts For Learing/Miami for in-school and after school arts education programs at various schools
and youth centers in Miami Beach.
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, hereby approve and authorize the Mayor and City Clerk
to execute a new Professional Services Agreement with Arts For Learning/Miami, Inc., a not for profit
corporation,to provide in-school and after-school arts education classes at Miami Beach preschools,
public schools and various City parks and youth centers (as shall be determined by the City
Administration) for Fiscal Year 2013/14, in the amount not to exceed $105,000, said agreement
having an initial term of one(1)year, commencing on October 1, 2013, and ending on September 30,
2014, with the option, at the City's sole discretion, to extend for an additional two (2) years.
PASSED AND ADOPTED this Imo_of G !� , 2013.
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COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission of Miami Beach, Florida, approving the execution of
professional service agreements with Arts for Learning/Miami,lnc.for arts education programs at various
City preschools, public schools, parks and youth centers.
Key Intended Outcome Supported:
Enhance learning opportunities for youth
Supporting Data(Surveys,Environmental Scan,etc.):According to the 2009 Survey,on average,
residents attended cultural activities 10.61 times per month and family friendly activities 7.19 times per
month. Additionally, 24.2 % of residents said the City should strive not to reduce arts and culture.
Issue:
Shall the City enter into professional service agreements with Arts for Learning/Miami, Inc.to provide arts
education programs for Miami Beach youth?
Item Summa /Recommendation:
Since FY 2005/06 the City has contracted with Arts for Learning/Miami, Inc.,for in-school curriculum-based
arts education programs and after-school arts classes in Miami Beach schools and parks, allowing
thousands of children and youth to benefit from the proven advantages arts education provides: higher
grade point averages, higher test scores, greater participation and community involvement, and lower
drop-out rates.
The Administration is recommending entering into a professional services agreement with Arts for
Learning/Miami, Inc. to provide 28 16-week-long after-school arts classes at Miami Beach schools and
parks, 10 extended classroom residencies at Fienberg-Fisher and Nautilus,and 1016-session residencies
at Miami Beach preschools, at a cost not to exceed $105,000. These programs will reach reach 1,470
children and youth.
It is recommended that the Mayor and City Commission approve the resolution.
Advisory Board Recommendation:
F The Cultural Arts Council recommended in favor of cotninuing the arts education program with Arts For
Learning at its meeting on September 4, 2013.
Financial Information:
Source of Amount Account
Funds: 1 $75,000 140.6080 Cultural Arts Council Fund
2 $30,000 011.0380-Tourism and Cultural Development Dept.
3
OBPI Total $105,000
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Max Sklar, Ext 6116
Sign-Offs:
Oartmen irector Assista t City Manager City Manager
MIAMIBEACH AGENDA ITEM C714/
� DATE 9*7
IM MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Bower and Members o the City Co ission
FROM: Jimmy L. Morales, City Manager
DATE: October 16, 2013
SUBJECT: A RESOLUTION OF THE MAYOR A D THE CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA,APP OVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE A NEW PROFESSIONAL SERVICES
AGREEMENT WITH ARTS FOR LEARNING/MIAMI, A NOT-FOR-PROFIT
CORPORATION, FOR IN-SCHOOL AND AFTER-SCHOOL ARTS EDUCATION
PROGRAMS AT VARIOUS CITY PRESCHOOLS, PUBLIC SCHOOLS AND
PARKS AND YOUTH CENTERS, IN AN AMOUNT NOT TO EXCEED$105,000,
SAID AGREEMENT HAVING AN INITIAL TERM OF ONE (1) YEAR,
COMMENCING ON OCTOBER 1, 20139 AND ENDING ON SEPTEMBER 30,
2014, WITH THE OPTION, AT THE CITY'S SOLE DISCRETION, TO EXTEND
FOR AN ADDITIONAL TWO (2) YEARS CONTINGENT UPON FUNDS
APPROPRIATIONS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available within the Tourism and Cultural Development and Cultural Arts
Council's (CAC) budgets for Fiscal Year 2013/2014.
ANALYSIS
On September 27, 2010, via Resolution No. 2010-27503, and pursuant to Section 2-312 of
the City Code which exempts these services from competitive bidding requirements,the City
Commission authorized the execution of an agreement with Arts For Learning/Miami("A41_"),
a not-for-profit corporation, to provide after-school and summer camp arts education
programs in the public schools and parks (as approved by the city administration). Said
agreement was extended for an additional two years, per the resolution, due to the
overwhelmingly positive response from teachers students, parents and parks staff. As
such, funding was included and approved in the FY 2011/12 and 2012/13 budgets to
continue the program for an additional two years to offer Miami Beach students the
opportunity to benefit from the proven advantages arts education provides: higher grade
point averages, higher test scores, greater participation and community involvement, and
lower drop-out rates.
Arts Education Funding FY 13/14
City Commission Meeting
September 30, 2013
Page 2 of 4
The City's FY 2010/11 adopted budget included up to $105,000 in funding in the Tourism
and Cultural Development Department budget to continue the Arts Education Program.
Furthermore,Tourism and Cultural Development has established Department Performance
Indicators tied to this program in the department's Performance Plan based on the fact that
this program was included in the adopted budget. On September 27, 2010 the City
Commission approved Resolution No.2010-27503,which authorized the execution of a new
professional services agreement with A4L which ultimately allowed them to provide arts
education services through September 30, 2013.
In FY 2005/06, the first year of the contracted programs, the City was able to offer arts
programming at Flamingo Park summer camp and at two early childhood centers(RAIN and
Happy Kids/Jefferson,) reaching a total of 465 children. In FY 2006/07, programming
expanded to include eight early childhood centers (Children Around the World, Happy
Kids/Byron, King's Kids Palace, Rainbow Miami Beach, Stars Learning Center, Montessori
School Temple Beth Shmuel, Montessori Academy of St. John, and Abbott School;
Fienberg-Fisher, Treasure Island and North Beach Elementary Schools;teacher training at
Nautilus Middle School; and after-school programs at Biscayne Elementary,Treasure Island
Elementary, Flamingo Park, North Shore Park and Youth Center, and Scott Rakow Youth
Center, benefiting a total of 4,760 children. In FY 2007/08 programming childhood programs
at Raindrops, St. Patrick Pre-school and Temple Menorah Early Childhood Program;teacher
training at Fienberg-Fisher Elementary and Nautilus Middle School; after-school classes at
Biscayne Elementary, Flamingo Park and Scott Rakow Youth Center; and summer camp
programs at Flamingo Park. A total of 1,441 children were served. Early childhood programs
in FY 2008/09 were offered at St. Patrick Pre-school, Temple Menorah Early Childhood
Program, Mt. Sinai Young Presidents Club Child Care Center, and Children Around the
World; teacher training continued at Fienberg-Fisher Elementary; and after-school classes
were conducted at Flamingo Park, Scott Rakow Youth Center, and Biscayne Elementary
School. Live performances were presented to children at Biscayne Elementary, Flamingo
Park, St. Patricks Pre-school and Miami Beach Senior High. Total number of participants
was 2,949. In FY 2009/10 programming included early childhood classrooms at Mt. Sinai
Young Presidents Club Child Care Center, St. Patrick Pre-school, Temple Menorah Early
Childhood Program, and Happy Kids; teacher training at Fienberg Fisher; and after-school
classes at Scott Rakow Youth Center, Biscayne Elementary School and Flamingo Park,
serving a total of 2,178 children. From 2010 through 2013 A4L offered after-school
programs at Fienberg-Fisher, Biscayne Elementary, South Pointe Elementary, Flamingo
Park, and Scott Rakow Youth Center with Bass Museum of Art, serving a total of 2,340
children and youth.
Based on the positive experience and results accomplished through its arts education
initiative, the Administration believes it is in the City's best interest to continue these
programs, and proposes to contract with A4L to continue to offer after-school arts classes at
Miami Beach preschools, public schools, parks and youth centers.
Arts For Learning/Miami
Arts for Learning/Miami ("A4U) is a community-based non-profit organization dedicated to
advancing teaching and learning through the arts and community cultural resources. It was
established by a group of business and community leaders in 2000 as a partnership
between the Miami-Dade Cultural Affairs Council, Miami-Dade County Public Schools, and
Young Audiences, the nation's leading supplier of arts-in-education services. Through
hands-on professional development for teachers and teaching artists, creation and
Arts Education Funding FY 13/14
City Commission Meeting
September 30, 2013
Page 3 of 4
dissemination of multi-media teaching resources, community arts programming and parent
outreach, A4L is creating a comprehensive system for infusing cultural arts into early
learning, K— 12 education, and after-school and summer programs. A4L has offered its
programs in Miami Beach since its first CAC grant in 2002.
SCOPE OF SERVICES
After-School Programming
Arts for Learning will provide 28 after-school courses across five Miami Beach locations
including Biscayne Elementary School, Flamingo Park, North Beach Elementary, Scott
Rakow Youth Center and South Pointe Elementary School. Throughout the school year at
each after-school location, professional teaching artists will conduct semester-long
residencies. These residencies or"courses"are defined as a 1-hour session per week for a
unique group of up to 25 students over a period of 12-16 weeks within the fall or spring
semester. Through the after-school programming, A4L will serve 270 students.
Site No.of Students
Biscayne Elementary 100
Flamingo Park 50
North Beach-Elementary 50
Scott Rakow Youth Center (at the Bass 20
Museum of Art
South Point Elementary 50
During the 2013-2014 year, A4L is proud to share that students at select sites will have the
opportunity to participate in the National Water Dance project
(www.nationalwaterdance.org). National Water Dance creates an opportunity for young
artists across the country to experience the power of art and performance as a vehicle for
social change by collaborating on the formation of a nationwide movement choir.The goal is
to initiate a national"water ethic"that can inform and inspire both participants and audience
members to take responsibility for conserving and protecting the water that they use and
enjoy. All participants will perform simultaneously across the nation on April 12, 2014.
School Programming
Arts for Learning will partner with 6th, 7tn, and 8th grade classrooms at Fienberg Fisher K-8
Center and Nautilus Middle School to help students master higher order thinking skills and
required academic content through the integration of theatre, dance, music and the visual
arts.A4L's master teaching artists will partner with classroom teachers to deliver arts-based
lessons through an extended residency to students that connect to their core academic
learning goals while also providing professional development and coaching for teachers on
effective arts-integration strategies. A4L's school program integrates beautifully with
International Baccalaureate (IB) schools. In fact, Fienberg Fisher K-8 Center built upon its
work with A4L to secure its IB designation. A4L will serve 10 classrooms across the two
schools and reach 250 students.
Preschool Programming
Arts for Learning's preschool offering consists of visual and performing arts residencies
conducted by master teaching artists who embed coaching, modeling and in-class teacher
professional development into a 16-session residency structure. The efficiency of this
approach is that it concurrently combines in-depth training for early childhood teachers with
Arts Education Funding FY 13/14
City Commission Meeting
September 30,2013
Page 4 of 4
high quality arts-based learning activities for students.The residency and coaching structure
is as follows:
• Planning Session (Session 1): The teacher and the artist identify residency
goals/objectives.
9 J ectives.
• Observation Session (Session 2): The artist becomes acquainted with students and
the classroom.
• Classroom Sessions Led by the Teaching Artist (Sessions 3-11): Teaching artist
leads eight 45-minute sessions. The classroom teacher participates in the sessions
and in 15-minute post-session debriefings.
• Planning Meetings(Sessions 12 and 14):The teaching artist and classroom teacher
develop lessons together. For these lessons, the teacher will take the lead in the
delivery of arts-based strategies.
• Sessions Led by the Classroom Teacher(Sessions 13 and 15): Classroom teacher
leads two 45-minute sessions that are followed by a 15-minute debrief discussion
with the artist.
• Closing Session (Session 16): During this session, the teaching artist has the
opportunity to end the residency and to say"goodbye"to the students and determine
follow up needs with the teacher.
A4L will work with up to 5 preschools to serve 10 classrooms serving students ages 3-5
years old. In total, A4L will reach 150 preschool students.
Performances
Though A4L's national affiliate network, A4L will present American Place Theatre's
Literature to Life Program's adaptation of Sandra Cisneros's The House on Mango Street.
This Literature to Life original features 45 minutes of verbatim performance from the novel.
Incorporating the full text from eight of the book's poetic vignettes including Red Clowns and
A House of My Own,the actress,who is a Cuban-American from Miami, portrays the book's
heroine Esperanza in an energetic performance. She leads the students through a unique
theatrical event in which audience members are invited on stage to interact with the text and
leave feeling not only connected to the characters but to each other. The performance will
include a pre and post show discussion with the students.A4L will present this performance
to middle school students at Fienberg Fisher K-8 and Nautilus Middle School to reach 500
students. The performance is scheduled for November 2013. In addition, an A4L master
teaching artist ensemble will perform for up to 300 students in the spring.
CONCLUSION
The Administration recommends approving a professional services agreement with Arts for
Learning/Miami for arts education programs for fiscal year 2013/2014,with the option at the
city's sole discretion, to extend said professional services agreements for two additional
years tin ent upon funds appropriations and program performance evaluations.
JLM/ B GF
TAAGENDA\2013\0ctober 16\A4L Commission Memo 13.doc