2013-28395 Reso RESOLUTION NO, 2013-28395
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, SETTING A PUBLIC HEARING TO ADOPT
THE THIRD AMENDMENT TO THE GENERAL FUND,
ENTERPRISE FUND, INTERNAL SERVICE FUND AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL
YEAR (FY) 2012/13
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds for Fiscal Year 2012/13 were approved on
September 27, 2012, with the adoption of Resolution No. 2012-28014; and
WHEREAS the first amendment to the General Fund, Enterprise Funds, Internal
9 P
Service Funds, and Special Revenue Funds for Fiscal Year 2012/13 was approved on
April 17, 2013, with the adoption of Resolution No. 2013-28185; and
WHEREAS, the second amendment to the General Fund, Enterprise Funds,
Internal Service Funds, and Special Revenue Funds for Fiscal Year 2012/13 was
approved on September 30, 2013, with the adoption of Resolution No. 2013-28361; and
WHEREAS, the Administration requests that the Mayor and City Commission set
a public hearing to be held on November 25, 2013, to adopt the third amendment to the
General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue Fund
budgets for Fiscal Year(FY) 2012/13; and
WHEREAS the City of Miami Beach provides a wide range of municipal services
including Police; Fire-Rescue; Parks and Recreation; Water, Sewer, Stormwater, and
Sanitation; and Public Works; and
WHEREAS, the City's annual operating budget allows us to address the needs of
fihe community and includes: the General Fund; General Obligation Debt Service Fund;
Enterprise Funds; Transfers to the Redevelopment Agency; and Other Special Revenue
Funds; and
WHEREAS, the General Fund is the primary operating fund for the City and
includes much of the usual activities of any municipality including Police, Fire, Parks and
Recreation, Public Works Streets and Engineering, Building, Tourism and Culture as
well as general administrative functions, and the Office of the Mayor and Commission;
and
WHEREAS, within the General Fund, Citywide Accounts reflect expenditures that
do not fall under the purview of a particular Department such as accumulated leave
payments, grants to social service agencies and non-profits, and special studies; and
WHEREAS, General Obligation Debt is the debt service funding required for
voter-approved bonds issued with the belief that a municipality will be able to repay its
debt obligation through taxation or revenue from projects, and no assets are used as
collateral; and
WHEREAS, the Enterprise Funds Budget is comprised of Departments that use
revenues received for services provided to the general public on a continuing basis and
are primarily financed through user charges, and the criteria used to determine if an
operation should be an Enterprise Fund includes: 1)that it generates revenues; 2) that it
provides services to the community; and 3) that it operates as a stand-alone entity,
without subsides from taxes, etc; and
WHEREAS, the City's Enterprise Fund Departments are: Convention Center,
Sanitation, Stormwater, Water, Sewer, and Parking; and
WHEREAS, the City of Miami Beach Redevelopment Agency is a separate
entity, whose Chairperson and Board of Directors are also the City's Mayor and City
Commission; and
WHEREAS, Special Revenue Funds include the Resort Tax Fund as well as 7th
Street Garage Operations; 5th & Alton Garage Operations; Art in Public Places; Tourism
and Hospitality Scholarship Program; Green/Sustainability Fund; Waste Hauler
Additional Services and Public Benefit Contribution Fund; Education Compact Fund;
Red Light Camera Fund and Emergency 911 Fund; and
WHEREAS, the Resort Tax Fund is supported primarily by taxes levied on hotel,
motel, rooming house and short term apartment room rents as well as on food and
beverages sold at retail in any restaurant, as authorized by State Statute, and is used to
fund tourism-eligible expenditures; and
WHEREAS, Internal Service Funds are used to account for the financing of
goods and services provided by one department to other departments on a cost-
reimbursement basis and Internal Service Fund rates are set to recover the full cost of
providing a particular service, and the Internal Service Funds budgeted expenditures are
completely offset by revenues received from the General Fund, Enterprise Fund
Departments and Special Revenue Funds; and
WHEREAS, the City's Internal Service Fund Departments are Information
Technology, Central Services, Risk Management, Property Management, and Fleet
Management; and
WHEREAS, the Administration recommends that the Mayor and City
Commission of the City of Miami Beach, Florida, set a public hearing to adopt the Third
Amendment to the General Fund, Enterprise Fund, Internal Service Fund and Special
Revenue Fund Budgets for Fiscal Year(FY)2012/13; and
WHEREAS, the key intended outcome supported is to improve the City's
financial health and maintain overall bond rating.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission
hereby set a public hearing to adopt the Third Amendment to the General Fund,
Enterprise Fund, Internal Service Fund and Special Revenue Fund Budgets for Fiscal
Year(FY) 2012/13.
PASSED and ADOPTED this 16th day of October, 2013.
ATTEST:
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution setting a Public Hearing to adopt the Third Amendment to the General Fund, Enterprise Fund,
Internal Service Fund and Special Revenue Fund Budgets for Fiscal Year FY 2012/13.
Key Intended Outcome Supported:
Improve the City's overall financial health and maintain overall bond rating.
Supporting Data:
N/A
Item Summa /Recommendation:
The budgets for the General Fund, Enterprise Fund, Internal Service Fund and Special Revenue Fund for
Fiscal Year 2012/13 were approved on September 27, 2012 with the adoption of Resolution No. 2012-
28014. The First Amendment was approved on April 17, 2013 with the adoption of Resolution No. 2013-
28185. The Second Amendment was approved on September 30,2013 with the adoption of Resolution No.
2013-28361.
The Administration requests that the Mayor and City Commission set a public hearing to be held on
November 25,2013,to adopt the Third Amendment to the General Fund, Enterprise Fund, Internal Service
Fund and Special Revenue Fund budgets for Fiscal Year(FY)2012/13.The Second Amendment amended
various department budgets that were projected to overspend their appropriation based on the third quarter
projections. The additional expenses above budget were offset by reducing appropriation in other
departments or by offsetting additional revenue. The Third Amendment,if needed,is intended to amend any
budgets that overspend their appropriation following the close of the fiscal year. If no budgets overspend
their appropriation,then the Third Amendment will not be necessary. Per Florida Statute 166.241,the City
has 60 days following the end of the fiscal year to amend a budget for that year.
The City of Miami Beach provides a wide range of municipal services including Police; Fire-Rescue; Parks
and Recreation;Water,Sewer,Stormwater,and Sanitation;and Public Works. The City's annual operating
budget allows us to address the needs of the community and includes:
• The General Fund
• General Obligation Debt Service Fund
• Enterprise Funds
• Transfers to the Redevelopment Agency
• Other Special Revenue Funds
The Administration requests that the Mayor and City Commission set a public hearing to be held on
November 25,2013,to adopt the Third Amendment to the General Fund, Enterprise Fund, Internal Service
Fund and Special Revenue Fund budgets for Fiscal Year FY 2012/13.
Financial Information:
Source of Amount Account
Funds
City Clerk's Office Legislative Tracking:
John Woodruff, OBPI Director
Sign-Offs:
Departure t Director Assistant City Manager City Manager
AGENDA ITEM C7 J
MIAMIBEACH 10- b-�DATE 3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M bers of th City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 16, 2013
SUBJECT: A RESOLUTION SETTING A DUBLIC HEARING TO ADOPT THE THIRD
AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL
SERVICE FUND AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL
YEAR (FY) 2012/13
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Improve the City's financial health and maintain overall bond rating.
ANALYSIS
The budgets for the General Fund, Enterprise Fund, Internal Service Fund and Special
Revenue Fund for Fiscal Year 2012/13 were approved on September 27, 2012 with the
adoption of Resolution No. 2012-28014. The First Amendment was approved on April 17,
2013 with the adoption of Resolution No. 2013-28185. The Second Amendment was
approved on September 30, 2013 with the adoption of Resolution No. 2013-28361.
The Administration requests that the Mayor and City Commission set a public hearing to be
held on November 25,2013,to adopt the Third Amendment to the General Fund, Enterprise
Fund, Internal Service Fund and Special Revenue Fund budgets for Fiscal Year (FY)
2012/13. The Second Amendment amended various department budgets that were
projected to overspend their appropriation based on the third quarter projections. The
additional expenses above budget were offset by reducing appropriation in other
departments or by offsetting additional revenue. The Third Amendment, if needed, is
intended to amend any budgets that overspend their appropriation following the close of the
fiscal year. If no budgets overspend their appropriation,then the Third Amendment will not
be necessary. Per Florida Statute 166.241, the City has 60 days following the end of the
fiscal year to amend a budget for that year.
The City of Miami Beach provides a wide range of municipal services including Police; Fire-
Rescue; Parks and Recreation; Water, Sewer, Stormwater, and Sanitation; and Public
Works. The City's annual operating budget allows us to address the needs of the
community and includes:
• The General Fund
• General Obligation Debt Service Fund
• Enterprise Funds
Commission Memorandum
Page 2
• Transfers to the Redevelopment Agency
• Other Special Revenue Funds
The General Fund is the primary operating fund for the City and includes much of the usual
activities of any municipality including Police, Fire, Parks and Recreation, Public Works
Streets and Engineering, Building, Tourism and Culture as well as general administrative
functions,and the Office of the Mayor and Commission. Within the General Fund,Citywide
Accounts reflect expenditures that do not fall under the purview of a particular Department
such as accumulated leave payments, grants to social service agencies, non-profits, and
special studies. They are monitored by the Office of Budget and Performance Improvement
and the City.
General Obligation Debt is the .debt service funding required for voter-approved bonds
issued with the belief that a municipality will be able to repay its debt obligation through
taxation or revenue from projects. No assets are used as collateral.
The Enterprise Fund Budget is comprised of Departments that use revenues received for
services provided to the general public on a continuing basis and are primarily financed
through user charges.The criteria used to determine if an operation should be an enterprise
fund includes: 1)that it generates revenues; 2)that it provides services to the community;
and 3)that it operates as a stand-alone entity, without subsides from taxes etc. The City's
Enterprise Fund Departments are: Convention Center, Sanitation, Stormwater, Water,
Sewer, and Parking.
The City of Miami Beach Redevelopment Agency is a separate entity, whose Chairperson
and Board of Directors are also the City's Mayor and City Commission.
Special Revenue Funds include the Resort Tax Fund as well as 7th Street Garage
Operations; 5th & Alton Garage Operations; Art in Public Places; Tourism and Hospitality
Scholarship Program; Green/Sustainability Fund; Waste Hauler Additional Services and
Public Benefit Contribution Fund; Education Compact Fund; Red Light Camera Fund and
Emergency 911 Fund. The Resort Tax Fund is supported primarily by taxes levied on hotel,
motel, rooming house and short term apartment room rents as well as on food and
beverages sold at retail in any restaurant,as authorized by State Statute,and is used to fund
tourism-eligible expenditures.
Internal Service Funds are used to account for the financing of goods and services provided
by one department to other departments on a cost-reimbursement basis. Internal Service
Fund rates are set to recover the full cost of providing a particular service. The Internal
Service Funds budgeted expenditures are completely offset by revenues received from the
General Fund, Enterprise Fund Departments and Special Revenue Funds. The City's
Internal Service Fund Departments are Information Technology, Central Services, Risk
Management, Property Management, and Fleet Management.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, set a public hearing on November 25,2013,to adopt the Third Amendment
to the General Fund, Enterprise Funds, Internal Service Funds,and Special Revenue Fund
Budget or Fiscal Year(FY)2012/13.
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