2013-28399 Reso RESOLUTION NO. 2013-28399
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO AWARD
A CONTRACT FOR LANDSCAPING OF THE LINCOLN ROAD MALL
PURSUANT TO INVITATION TO BID (ITB) 2014-011-LR.
WHEREAS, each year, during the events surrounding Art Basel — Miami Beach, the
Lincoln Road Mall area experiences an increase in the number of visitors as a result of this
internationally known event, which propels Miami Beach's image as a world-class international
destination; and
WHEREAS, it is important that Lincoln Road Mall (the "Mall") mirror the world-class
image of the City and Art Basel — Miami Beach; and
WHEREAS, the Administration has been working closely with the Lincoln Road Property
Owner's Association (the "Association") on ways to improve the Lincoln Road Mall, including the
quality and condition of the materials utilized in the landscaped areas of the Mall; and
WHEREAS, the Association is preparing, at no cost to the City, a landscape design that
will enhance the quality and condition of landscaped areas of the Mall; and, the City has agreed
to fund the replacement of the landscape materials of the design presented by the Association;
and
WHEREAS, the City is preparing to issue Invitation to Bid (ITB) 2014-011-LR to seek
competitive proposals for the required landscape materials and installation services; and
WHEREAS, the City Commission does not meet in November in time to approve the
award of the contract pursuant to the ITB in time for the landscaping project to be completed
prior to the commencement of Art Basel — Miami Beach events.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
authorize the City Manager to award a contract for landscaping of the Lincoln Road Mall
pursuant to Invitation To Bid (ITB) 2014-011-LR to the lowest, responsive, responsible bidder
complying with all terms and conditions, including delivery and installation schedules, of the ITB
and, at the December meeting of the City Commission, present the results of the ITB process
and award by the City Manager to the City Commission for ratification.
PASSED AND ADOPTED OF Av_r 2013.
ATTEST: fA.•��`• .£ ,� APPROVED AS TO
a �' ORM & LANGUAGE
CITY LERK !'ZORPI ORIV R FOR EXECUTION
y Date
City Attorn f
a d --
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH
FLORIDA AUTHORIZING THE CITY MANAGER TO AWARD A-CONTRACT FOR LANDSCAPING OF
THE LINCOLN ROAD MALL PURSUANT TO INVITATION TO BID ITB 2014-011-LR.
Key Intended Outcome Supported:
Maximize Miami Beach as a destination brand.
Supporting Data Surveys, Environmental Scan, etc.):
Item Summary/Recommendation:
Each year, during the events surrounding Art Basel — Miami Beach, the Lincoln Road Mall area
experiences a peak of visitors as a result of this internationally known event.The Art Basel—Miami Beach
events propel Miami Beach's image as a world-class international destination.Many of the visitors during
this period visit Lincoln Road Mall, one of the City's most visited venues.
It is important that Lincoln Road Mall (the"Mall")mirror the world-class image of the City and Art Basel—
Miami Beach. To this end, the Administration has been working closely with the Lincoln Road Property
Owner's Association (the"Association"). One of the issues the Administration and the Association have
recently discussed is the quality and condition of the materials utilized in the landscaped areas of the Mall.
Neither party feels that the current condition of the Mall's landscaped areas present a world-class image.
As a result, the Association is preparing, at no cost to the City, a landscape design that will enhance the
quality and condition of landscaped areas of the Mall. For its part, the City has agreed to fund the
replacement of the landscape materials of the design presented by the Association.
In order to do so the City will release, ITB 2014-011-LR to seek competitive proposals for the required
materials. However,since there is no City Commission meeting scheduled for November and the Art Basel
—Miami Beach events begin prior the City Commission's December meeting,it is requested that the Mayor
and City Commission authorize the City Manager to award a contract for landscaping of the Lincoln Road
Mall pursuant to invitation To Bid(ITB)2014-011-LR.The ITB will be awarded to the lowest, responsive,
responsible bidder complying with all terms and conditions,including delivery and installation schedules,of
the ITB.At the December meeting of the City-Commission,the Administration will present the results of the
ITB process and award by the City Manager to the City Commission for ratification.
This funding has been previously appropriated as part of the capital budget, and no additional funding
is needed.
CONCLUSION
It is recommended that the Mayor and City Commission approve the resolution authorizing the City
Manager to award a contract for the landscaping of Lincoln Road Mall pursuant to ITB 2014-011-LR.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $150,000 365-6988-000350
$146,000 365-2766-069357
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Procurement Director at 7490; John Rebar, Parks and Recreation Director at 6643
Sign-Offs: ek
D artment Director City Manager Manager
AD JR MT KGB JM
T:\AG_ENIDA\2013\0ctober 16\Procurement\Lincoln Roa andscaping ITQ0701 4-011-1 R SUMMARYA cx. c
AGENDA ITEM C 7 3'T
MIAMMEACHSATE 1 a-lb-1
�
M BEACH
City of Miami Beach, 1700 Convention Center-Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me begs of the ity Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 16,.2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH FLORIDA AUTHORIZING T E CITY MANAGER TO AWARD A CONTRACT
'FOR LANDSCAPING Of THE LINCOLN ROAD MALL PURSUANT TO INVITATION TO BID
(ITB) 2014 DI I-LR.
ADMINISTRATION RECOMMENDATION
Authorize the City Manager to award contract.
KEY INTENDED OUTCOME SUPPORTED
Maximize Miami-Beach as a destination brand.
FUNDING
Account Cone: 365-6988-000350 - $150,000
305-2766-069357 - $146,000
This funding has been previously appropriated as part of the capital budget, and no additional
funding is needed.
BACKGROUND
Each year, during the events surrounding Art Basel — Miami Beach, the Lincoln Road Mall area
experiences a peak of visitors as a result of this internationally known event. The Art Basel —
Miami Beach events propel Miami Beach's image as a world-class international destination.
Many of the visitors during this period visit Lincoln Road Mall, one of the City's most visited
venues.
It is important that Lincoln-Road Mall (the "Mall") mirror the world-class image of the City and Art
Basel — Miami Beach. To this-end, the Administration has been working closely with the Lincoln
Road Property Owner's Association (the "Association"). One of the issues the Administration
and the Association have recently discussed is the quality and condition of the materials utilized
in the landscaped areas of the Mall. Neither party feels that the current condition of the Mall's
landscaped areas present a world-class image. As a result, the Association is preparing, at no
cost to the City, a landscape design that will enhance the quality and condition of landscaped
areas of the Mall. For its part, the City has agreed to fund the replacement of the -landscape
materials-of the-design presented by the Association.
In order to do so the City will release, IT-B 2014-011-LR to seek competitive proposals.1or the
required materials. However, since there is no City Commission meeting scheduled for
November and the Art Basel — Miami Beach events begin .prior the -City -Commission's
Commission Memorandum—ITB 2014-011-LR_Landscaping of Lincoln Road Mall
October 16, 2013
Page 2
December meeting, it is requested that the Mayor and City Commission authorize the City
Manager to award a contract for landscaping of the=Lincoln Roars Mall-pursuant to Invitation To
Bid (ITB).2014-011-LR. The ITB will be awarded to the lowest, responsive, responsible bidder
complying with all terms and.conditions, including delivery and installation schedules, of the ITB.
At the December meeting of the City Commission, the Administration will present the results of
the ITB process and award by the City Manager to the City Commission for ratification.
CONCLUSION
It is recommended that the Mayor and,City Commission approve the resolution authorizing the
City Manager to award a contract for the landscaping of Lincoln Road Mall pursuant to ITB
2014-011-LR.
J M/MT/K /J R/AD
TAAGENDA\2013\0ctober 16\Procurement\Lincoln Road Landscaping ITB 2014-011-LR.docx