2013-28377 Reso RESOLUTION NO. 2013-28377
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO
THE PROFESSIONAL SERVICES AGREEMENT WITH COASTAL
SYSTEMS INTERNATIONAL, INC. (CONSULTANT) FOR SUPPLEMENTAL
CONSTRUCTION ADMINISTRATION SERVICES, FOR THE BEACHWALK
II - PHASE I - PROJECT, IN THE NEGOTIATED AMOUNT OF $48,360, AND
AN ADDITIONAL AMOUNT OF $19000 FOR REIMBURSABLE EXPENSES,
FOR A TOTAL NOT TO EXCEED AMOUNT OF $49,360; WITH
PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT OF $499360
FROM FUND 389, SOUTH POINTE CAPITAL FUND; AND FUTHER
RATIFYING PREVIOUS ADDITIONAL SERVICES PROVIDED AND
COMPLETED BY THE CONSULTANT DURING THE DESIGN PHASE OF
THE PROJECT, IN THE TOTAL AMOUNT OF $359590
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 08-05/06 for
Professional Architectural and Engineering Services, the Mayor and City Commission
approved the City Manager's recommendation, and authorized the Administration to
negotiate with the top ranked proposer, Coastal Systems International (CSI or Consultant);
and
WHEREAS, on January 17, 2007, pursuant to Resolution No. 2007-26438, the Mayor
and the City Commission approved and authorized the Mayor and City Clerk to execute a
Professional Services Agreement with the Consultant, in the amount of $486,731, for the
design, engineering, permitting, and construction administration services for the Beachwalk II
Project (Project); and
WHEREAS, the Agreement provides for the design, permitting, bidding / award and
construction administration services for the Project; and
WHEREAS, this Amendment No. 1 to the Agreement for supplemental construction
administration services, in the amount of $49,360, include general project coordination;
attend meetings; prepare daily field inspections reports with photographic records of
construction activities; report deviations from the Contract Documents of materials and
workmanship, providing quality control; monitor delivery of materials; review shop drawings;
issue non-compliance notices; identify any existing facilities damaged by the Contractor;
perform change orders review; monitor progress of construction and ensure the Contractor's
adherence to the schedule; verify pay requisition quantities and sign off on all pay
requisitions; monitor record drawing mark-ups; recognize hazards during construction; verify
compliance with the Maintenance of Traffic (MOT) plan; perform a final completion walk-
through and inspection; and
WHEREAS, the Administration also requests that the Mayor and City Commission
ratify additional services previously requested from, and completed by the consultant, to
coordinate approval for the Florida Department of Environmental Protection (FDEP) permit,
the Environmental Resource Permit (ERP) required for the associated storm water drainage
structures proposed as part of for the Sunrise Pedestrian Connection between the Southern
Terminus of the Beachwalk II Project and the 100 South Pointe Drive property; and to
provide digital renderings for the community meeting with Beachwalk II, Phase II (proposed
between Marjory Stoneman Douglass Park and 5th Street) riparian owners, in the total
amount of$35,590; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby approve and authorize the Mayor
and City Clerk to execute Amendment No. 1 to the Professional Services Agreement with
Coastal Systems International; said Amendment for supplemental construction
administrations services, for the Beachwalk II - Phase I - Project, for a total amount of
$49,360; with previously appropriated funding in the amount of $49,360 from Fund; 389,
South Pointe Capital Fund; and further ratify the additional professional services previously
provided and completed by the Consultant during the Design Phase of the Project, in the
total amount of$35,590.
PASSED AND ADOPTED THIS 1(oA DAY OF ✓
ATTEST:
CIT)fCLERK R
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T:\AGENDA\2013\October 16\Beach a a Phase I-Coastal Amendment 1 RESO.doc
APPROVED AS TO
FORM &LANGUAGE
FOR EXECUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute Amendment No. 1 To The Professional Services
Agreement With Coastal Systems International, Inc. For Supplemental Construction Administration
Services, For The Beachwalk II - Phase I Project; In The Negotiated Not To Exceed Amount Of$49,360;
With Previously Appropriated Funding In The Amount Of$49,360 From Fund 389,South Pointe Capital Fund
And Ratifying The Additional Professional Services Provided By The Consultant During The Design Phase In
The Amount Of$35,590
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects, Ensure Well Maintained Facilities, Ensure
Safety and Appearance of Building Structures and Sites.
Supporting Data(Surveys, Environmental Scan,etc.): The 2012 Customer Satisfaction Survey indicated
that over 87% and 83% of City residents and businesses respectively, rated the appearance and
maintenance of public buildings as excellent or good; and over 81%of residents rated recently completed
capital improvement projects as excellent or good.
Item Summa /Recommendation:
On January 17, 2007,the City Commission adopted Resolution No.2007-26438 approving an agreement for
Professional Services, to the firm Coastal Systems International, Inc. (CSI)for the design, permitting, bid,
award and construction administration services of the Atlantic Greenway Network"Beachwalk II"(PROJECT)
in the amount of$486,731.
CSI shall perform the duties and responsibilities to supplement the Construction Administration Services for
the Project,which include general coordination and communication with the City and the Contractor;attend
and participate in the Pre-Construction Meeting with the City as well as all project progress meetings;
conduct field inspections on a daily basis throughout the course of the project; prepare daily reports;provide
photographic records of construction activities; review materials and workmanship of the project and report
to the City any deviations from the Contract Documents; monitor delivery of materials to the job site;review
shop drawings; issue non-compliance notices when required; identify any existing facilities damaged by the
Contractor;perform independent review of any change orders submitted by the Contractor;monitor progress
of construction and ensure the Contractor's adherence to the schedule;verify pay requisition quantities and
sign off on all pay requisitions; coordinate various tests for quality control of the project; monitor record
drawing mark-ups;recognize hazards while in the normal conduct of onsite business;review and monitor the
Contractor's adherence to an acceptable quality control program;verify compliance with the Maintenance of
Traffic(MOT)plan in the field;attend"walk-through"inspections of the work;attend and participate in a final
completion walk-through and inspection.
The original contract amount for the Professional Services is$486,731. The negotiated price submitted by
CSI for the above services in the amount of$49,360 has been reviewed by City staff and found to be fair and
reasonable. The total amount to date for this agreement is $522,321, which includes $35,590 for the
additional professional services provided by the consultant during the design phase of the project.
The Administration recommends approval of the resolution.
Advisory Board Recommendation:
Financial Amount Account
Information: 1
$49,360 389-2541-061357
ds:
2
OB Total $49,360
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
David Martinez, Ext. 6972
Sign-Offs:
Acting Depa ent As istant City Manager/ City anager
D' inancial Officer
DM MT JLM
T:IAGENDA1777) ber 161Beachwalk II ase kBeachwalk II Phase I - Coastal Amendme
SUMMARY.doc
MIAMIBEACH AGENDA ITEM 7 -/
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MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
CO MISSI N MEMORANDUM
TO: Mayor Matti Herrera Bower and Me ers of the it Commissi
Y Y
FROM: Jimmy L. Morales, City Manager
DATE: October 16, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH COASTAL SYSTEMS INTERNATIONAL, INC.
FOR SUPPLEMENTAL CONSTRUCTION ADMINISTRATION SERVICES, FOR
THE BEACHWALK II - PHASE I PROJECT; IN THE NEGOTIATED AMOUNT OF
$48,360 AND AN ADDITIONAL AMOUNT OF $19000 FOR REIMBURSABLE
EXPENSES, FOR A TOTAL NOT TO EXCEED AMOUNT OF $49,360; WITH
PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT OF $49,360 FROM
FUND 389, SOUTH POINTE CAPITAL FUND AND RATIFYING THE ADDITIONAL
PROFESSIONAL SERVICES PROVIDED BY THE CONSULTANT DURING THE
DESIGN PHASE IN THE AMOUNT OF $35,590
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding in the amount of $49,360 has been previously appropriated from Fund 389, South
Pointe Capital Fund.
BACKGROUND
On January 17, 2007, the City Commission adopted Resolution No. 2007-26438 approving an
agreement for Professional Services, to the firm Coastal Systems International, Inc. (CSI) for
the design, permitting, bid, award and construction administration services of the Atlantic
Greenway Network "Beachwalk II" (PROJECT) in the amount of$486,731.
The Beachwalk II, Phase I, from South Pointe Drive to Third Street, will establish a link from
Marjory Stoneman Douglas Ocean Beach Park to South Pointe Drive, which connects to South
Pointe Park.
On July 17, 2013, the City Commission approved the award of a construction contract to Team
Contracting, Inc., in the amount of $1,396,438 for the construction of the Beachwalk II, Phase I
project. The First Notice to Proceed was issued on September 9, 2013.
ANALYSIS
CSI shall perform the duties and responsibilities to supplement the Construction Administration
Services for the Project, which include general coordination and communication with the City
and the Contractor; attend and participate in the Pre-Construction Meeting with the City as well
as all project progress meetings; conduct field inspections on a daily basis throughout the
course of the project; prepare daily reports; provide photographic records of construction
activities; review materials and workmanship of the project and report to the City any deviations
r
Commission Memorandum—Coastal Systems International Inc.
Amendment 4 for Beachwalk ll, Phase.l Project
October 16, 2013
Page 2 of 2
from the Contract Documents; monitor delivery of materials to the job site; review shop
drawings; issue non-compliance notices when required; identify any existing facilities damaged
by the Contractor; perform independent review of any change orders submitted by the
Contractor; monitor progress of construction and ensure the Contractor's adherence to the
schedule; verify pay requisition quantities and sign off on all pay requisitions; coordinate various
tests for quality control of the project; monitor record drawing mark-ups; recognize hazards
while in the normal conduct of onsite business; review and monitor the Contractor's adherence
to an acceptable quality control program; verify compliance with the Maintenance of Traffic
(MOT) plan in the field; attend "walk-through" inspections of the work; attend and participate in a
final completion walk-through and inspection.
As one of the leading engineering and design consultants, CSI provides expertise in a diverse
range of specialized areas including construction management and administration services,
project controls, etc. for projects that are environmentally sensitive in nature. CSI has been
successful in providing the required support to the City in securing the required environmental
permits and in resolving the extensive accessibility and code requirements in the Construction
Documents. It would be a benefit to the City to retain CSI for the additional required services
due to their familiarity and in-depth knowledge of the design, permitting requirements, and
environmentally sensitive nature of the project.
The original contract amount for the Professional Services is $486,731. The negotiated price
submitted by CSI for the above services in the amount of $49,360 has been reviewed by City
staff and found to be fair and reasonable. The total amount to date for this agreement is
$522,321, which includes $35,590 for the additional professional services provided by the
consultant during the design phase of the project.
CONCLUSION:
The Administration recommends that a Resolution of the Mayor and City Commission of the City
of Miami Beach, Florida, approving and authorizing the Mayor and City Clerk to execute
Amendment No. 1 to the Professional Services Agreement with Coastal Systems International,
Inc. for supplemental construction administration services, for the Beachwalk II, Phase I from
South Pointe Drive to third street Project; in the negotiated not to exceed amount of $49,360;
with previously appropriated funding in the amount of $49,360 from Fund 389, South Pointe
Capital Fund and ratifying the additional professional services provided by the consultant during
the design phase in the amount of$35,590.
JLM\MT\DM\MER\JV
ATTACHMENTS:
Coastal Systems International, Inc. Amendment No. 1
T:\AGENDA\2013\October 16\Beachwalk 11 Phase 1\13eachwalk 11 Phase I-Coastal Amendment 7-MEMO.docx