Loading...
FUNDarte $15,858.95 ao�3-ag3 �� ® MIAMI BEACH City of Miami Beach Cultural Affairs Program and Cultural Arts Council Fiscal Year 2013/14 Cultural Affairs Grant Agreement This Grant Agreement is entered into this 30th day of September, 2013, between the City of Miami Beach, Florida (the City), and (Grantee). Article I /Grant Description 1. Grantee: FUNDarte Grant Contact: Ever Chavez Address: 7601 Byron Avenue Suite 4C City, State,Zip: Miami Beach, FL 33141 Phone, fax, e-mail : 305.316.6165, 305.867.1145, info -fundarte.us 2. Grant amount: $15,858.95 50%paid upon execution of this Agreement. Remaining 50%+$2,000 Fresh Air Fund paid upon completion of Project and submission and approval of Final Report. 3. Project description: See Exhibit 1, attached hereto 4. Itemized budget:, See Exhibits 2-A Project Budget and 2-13 Grant Budget, attached hereto 5. Contract execution deadline: November 15,2013 6. Expenditure deadline: September 30, 2014 7. Project completion date: September 30, 2014 8. Final Report deadline: November 15, 2014. Must be postmarked or delivered no later than 45 days after Project comp 'Z;-v0r--,date. IN WITNESS WHEREOF,the parties ereto have executed this Agreement this o?/ d of C 2013. Mai er ra over, Mayor "" Attest: �� 0F�L , COUNTY OF MIAMI-DADE Rafael Granado, City Clerk :iNC��P 010, : ? • he foreg6i7 jmstrument w acknowledged before me (Grantees Corporate Seal Here) /T � �I I is a of 2013, by of j1 �h�c• • ,a not-for-profit corporation. He/She is personally known to me or has produced as identification. GRANTEE: Federal ID#: 11-3711377 Signature of Notary ubli BY:_Ever Chavez Printed Name of Organization's Authorized Representative (city Attorney ApprppPMVED AS TO Notary Name. CG Or Notary Public,State of Florida &FOR ECUTION ,���"` •. OMAIDA 0 PENA = MY COMMISSION P EE867096-TA My Commission Expires: 2017 ttorn Date "'°•�, F'°'`°"'°'°"GAP vim am Article II /General Conditions 1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a municipal corporation organized under the laws of the State of Florida (City). The City has delegated the responsibility of administering this Grant to the City Manager or his authorized designee, who shall be the City's Cultural Affairs Program Manager. 2. Project Description: The Grantee may only use the Grant for the purposes that are specifically described in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the terms of this Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. A mandatory dollar for dollar ($1 to $1) match is applicable to all Grant programs. Grant applicants must demonstrate this match through cash, other matching grants and/or In-Kind contributions not in excess of 25% of the total cash project budget. Line item changes to said Budget shall not exceed ten percent (10%) per category, and shall, in no event, exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized Grant Award Budget in Exhibit 2-13 shall not be permitted without the prior written consent of the Cultural Affairs Program Manager. Said requests shall be made in advance of the project's commencement, in writing, detailing and justifying the need for such changes. 3. Reports: This Grant has been awarded with the understanding that the described Project will enhance and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must supply the Cultural Affairs Program Manager with a written Final Report documenting that the Grantee has fulfilled all requirements. This report must be received by the Cultural Affairs Program Manager within 45 days of the Project's completion date. Grantees completing their Project by the end of the Fiscal Year, or September 30, 2014, must submit their final reports no later than November 15, 2014. New Grant awards will not be released until all Final Reports for previous years' funding are received. 4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2 (subject to the restrictions therein). In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the Grantee. The Grant funds will only be supplied to the Grantee following the Mayor and City Commission's approval of the award, and execution of this.Agreement by the parties hereto. 5. Program Monitoring and Evaluation: The Cultural Affairs Program Manager may monitor and conduct an evaluation of the Project under this Grant, which may include, with or without limitation, visits by City representatives to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized Audience Survey adopted by the Cultural Arts Council to obtain specific feedback from program participants. 6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in writing to the Cultural Affairs Program Manager with the identity and title of individuals authorized to withdraw or write checks on Grant funds. 7. Accounting and Financial Review: Funded activities must take place within the City's fiscal year for which they are approved (October 1 - September 30).The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami- Dade County in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure Deadline specified in Article 1-5. These books, records, and documents may be examined by 2 of 10 the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. 8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if Grantee defaulted under this Agreement, pursuant to Article II-12. 9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers, employees, agents and contractors, from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or resulting from the performance if this Agreement by the Grantee or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless and defined the City or its officers, employees, agents and contractors as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 10. Assignment: The Grantee shall not be permitted to assign this Grant, and any purported assignment will be void, and shall be treated as an event of default pursuant to Article II-12. 11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 12. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the Cultural Affairs Program Manager may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received by the Grantee, as of the date that the written demand is received. In the event that this Grant is terminated, the following provisions will also apply: a. For first-time violations—Grantee shall be required to submit a final report with documentation of expenditure of all Grant funds already received (first half) up to the termination date. Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal year. However, Grantee will be allowed to apply for grants in future fiscal years. b. For more than first-time violations - Any compliance infractions beyond first-time violations will 3 of 10 be considered by the Cultural Affairs Program Manager, on a case-by-case basis. As part of his consideration, the Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed to apply for future grants shall remain within the sole discretion of the City. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request in writing from the Cultural Affairs Program Manager an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the Cultural Affairs Program Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the lawn. 13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or any portion of this Agreement either at the time the breach or failure occurs, or at any time throughout the term of this Agreement. 14. Written Notices: Any written notices required under this Agreement will be effective when delivered in person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive, Miami Beach, Florida 33139-1819. 15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate action by the Mayor and City Commission. Article III / Miscellaneous Provisions 17. The Grant awarded herein is the result of an extensive public review process, which found that the Grantee is performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Grant Agreement. 18. The Grantee also accepts and agrees to comply with the following Special Conditions: The Grantee hereby agrees that it will comply with Title V1 of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance 4of10 1' as codified in Sections 62-31 through 62-66 of the City Code, and as amended from time to time, prohibiting discrimination in employment, housing and public accommodations on account of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital status, financial status, or age. The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. 19. GOVERNING LAW AND EXCLUSIVE VENUE This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. -THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK- 5 of 10 Exhibit 1 / Revised Project Description Organization: FUNDarte Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to the Project based upon the City Commission approved award. Please be as specific as possible; name of event, specific dates, venues,times, artists, etc. Use extra page if necessary. Project description as approved by Grants Panel: The proposed Miami Beach component of our season includes: The Pulitzer Prize winning play "Anna in the Tropics"penned by Miami's own Nilo Cruz and performed by actors from Cuba's Teatro El Publico in collaboration with local artists in three full-length evening performances at the Colony Theater; an evening of Latin Fusion celebrating a medley of Cuban musical genres with Cuban vocalist Miriam Ramos accompanied by pianist Ulises Hernandez, also at the Colony Theater. As part of our yearly LGBT Festival, Out in the Tropics, the artists proposed for Miami Beach during the 2013-14 season are: Renato Vieira Dance Company, performing two evening-length performances of his celebrated recent work "Boca do Lobo" at the Colony Theater; and Miami's own Neil de La Flor reading excerpts from his latest critically-acclaimed literary work "An Elephant's Memory of Blizzards"at the Miami Beach Botanical Garden. Friday, Saturday&Sunday, November 22-24, 2013—8PM Colony Theater "Anna in the Tropics" - Three full-length evening performances of"Anna in the Tropics" by Nilo Cruz, directed by Carlos Diaz and performed in Spanish with English Supertitles by Cuba's famed Teatro El Publico in collaboration with local performing artists. Expected audience attendance: 1,050 over three nights. Saturday, January 11, 2014—8PM Colony Theater Miriam Ramos and Ulises Hernandez - An evening of Latin Fusion with contemporary Cuban artists Miriam Ramos and pianist Ulises Hernandez whose unique and soulful sound combines a variety of popular Cuban musical genres such as Filin, Bolero, and Classically-inspired Latin Jazz. Expected audience attendance: 350. Friday&Saturday, June 20-21 —8PM Colony Theater Renato Vieira Dance Company performs "Boca do Lobo" —Two nights of scintillating dance performance by Brazil's award-wining Renato Vieira Dance Company, performing an evening-length piece inspired in Baroque music and literature. Expected audience attendance: 700 over two nights. Wednesday June 25,2014—8PM Miami Beach GLBT Visitor's Center(FREE EVENT) Out in the Tropics 2014 Community Panel Discussion with Renato Vieira, Sean Dorsey, Neil de la Flor and local GLBT artists and activists. Expected Audience Attendance: 150 Wednesday June 25, 2014—8PM Miami Beach Botanical Garden (FREE EVENT) Neil de la Flor reads from his book "An Elephant's Memory of Blizzards" —This literary work addresses the process of memory via a hybrid literary language that obscures boundaries between prose and poetry. De la Flor will read from his work at the Miami Beach Botanical Garden. This event will be FREE to the public. Expected Audience Attendance: 150 6 of 10 Project description as revised (if applicable) based upon the City Commission approved award: Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the work is new or has never before been presented in Miami Beach. FUNDarte's Miami Beach season will continue as proposed with the exception of the following modifications: Due to lack of Colony Theater venue availability in January 2014 (which is the only period when the proposed are available), FUNDarte will substitute the presentation of Miriam Ramos and Ulises Hernandez on Saturday, January 11, 2014 with a full evening concert by Yisel Duque in Concert March 29, 2014 at 8PM at The Fillmore Jackie Gleason Black Box Theater. Cuban born, Miami based singer-songwriter Yisel Duque's on-stage performance is an explosion of raw intimacy with personalized rare melodies and rhythmic vestiges of Cuban and Brazilian movements and influenced by the musical worlds of Brazil's Jobim, England's Beatles, Cuba's Jose Antonio Mendez,the classical music of Yo-Yo Ma, Alternative Rock's Coldplay, Belgium's Toots Thielemans, and Jazz great Ella Fitzgerald. Yisel has participated in many record productions and has collaborated with a diversity of musicians including the likes of Carole King, Lila Downs, Gloria Estefan, Natalie Cole, Alejandro Sanz, Shakira, Marc Anthony, Ricky Martin, Prince Royce, Chayanne. This is a rare solo concert of this local talent who is making work that reflects many vocal traditions of the Cuban diaspora that FUNDarte pays tribute to in its programming, while infusing her arrangements with a wild and pleasurable fusion of pop and jazz. Its because of her unique voice that we feel her concert will be a dignified replacement for Ramos and Hernandez's concert, which will be postponed. Because of receiving less funding for our proposed project, FUNDarte will change the number of presentations of Renato Viera's Boca do Lobo dance concert at the Colony Theater to only one show, instead of two. There are no other changes to the proposed program for FUNDarte's Miami Beach season for 13-14. 7 of 10 Exhibit 2-A: Project Budget/ Revised Total Project Budget Name of organization: FUNDarte Date(s) of Project: Attach a copy of the total Project budget or list cash expenses and cash revenues specifically identified with your program, project or events. Round off all numbers to the nearest dollar. EXPENSES REVENUES CASH IN-KIND CASH IN-KIND Personnel - artistic Admissions 25,000 Personnel -technical Contracted services 9,100 Personnel - administration 25,300 1000 Tuitions. Outside artistic fees/services 13,600 Corporate support 2,500 10,200 Outside other fees/services 22 859 11000 Foundation support 17,500 Marketing/Publicity 14,800 5,200 Individual support 1,000 3,900 Space rental 5,000 1,000 Government grants 2,500 Utilities 1,600 Federal 5,000 Equipment Rental 8,700 800 State 4,000 Office supplies 1,600 Other Costs: (Itemize below) Other Contributions (Itemize below) Artist Perd Diem 4,600 MDCDCA 17,250 Ticketing/FOH Fees 1,150 Co-presenter Contr 14,000_ Artist Travel 13,800 5,100 Misc. 2,700 City of Miami Beach Grant Award 17858.950 Total cash expenses 115,709 Total cash revenues 115,709 Total in-kind expenses 14,100 Total in-kind revenues 14,100 Total project expenses 129,809 Total project revenues 129,809 CASH & IN-KIND CASH & IN-KIND 8 of 10 Exhibit 2®B: Project Budget/ Revised Grant Award Budget Name of organization: FUNDarte Date(s) of Project: Grant Award: $17,858.95 Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may only be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds Grant Expenses Personnel —artistic Equipment Rental Personnel —technical Space rental (Performance Related Only) 2,000 Outside artistic fees 6,000 Marketing/Publicity 3,000 Total Other Costs (itemize Below) Printing Description Amount Postage Outside Tech Fees 6,858.95 TOTAL (must equal grant award): $17,858.95 Grant requirements Grant funds must be spent within budget categories agreed upon in grant agreement. All publications associated with City of Miami Beach cultural grant support must include the City of Miami Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council." Allowable Grant Expenditures as Relates to Grant Project: • Artistic and technical fees directly related to the proposed program or event • Production costs related to the proposed program, project or event • Honoraria • Equipment rental and expendable materials • Marketing • Publicity • Equipment rental and personnel necessary to provide program accessibility as mandated by the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 9 of 10 Grant Use Restrictions (grant funds may not be used towards): • Remuneration of City of Miami Beach employees for any services rendered as part of a project receiving a grant from Cultural Affairs grants programs • Administrative salaries or fees (Cultural Anchors excluded from this restriction) "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of rental. • City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.) • Debt reduction • Indirect or general operating costs related to the operation of the organization (Cultural Anchors excluded from this restriction) • Travel or transportation • Insurance Fees (Cultural Anchors excluded from this restriction) • Social/Fundraising events, beauty pageants or sporting events • Hospitality costs including decorations or affiliate personnel with the exception of artists • Cash prizes • Lobbying or propaganda materials • Charitable contributions • Events not open to the public; unless the event serves to specifically benefit City of Miami Beach government and has been previously approved as such be the Cultural Affairs Program Manager Required supporting materials for final reports submitted within 45 days upon completion of grant project: • Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC. ACCORDING TO THE GRANT BUDGET(i.e. -all artists payments, separate from advertising payments). Invoices AND checks must be dated within the 2013-14 Fiscal Year • Proof of logo and credit line in project publications and advertisements • Proof of performance(s), such as programs, brochures and flyers. 10 of 10