Miami Short Film Festival $9,735.70 J �
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® MIAMIBEACH
City of Miami Beach Cultural Affairs II
Fiscal Year 2013%14 CulturaPAffa s Grad Cultural Arts Council
Grant Agreement II
This Grant greement is entered into this 30th day of SMter>r>Iber, _, between the City Beach,
of Miami B
Florida (th City), and(Grantee). h,
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Article I/Grant Description
• Gr.' ntee: Miami short Film Festival
Gr nt Contact: William Vela
Ad ress: 2471 SW 8 Street Suite 393
Cit , State,Zip:
Miami, FL 33134 h
Ph ne, fax, e-mail : 305i II
305.586.8105,�aolaCa�miamishortfilmfestival com
2. Grant amount:
$9,735.70 50%paid upon execution of
this Agreement. Remaining 50% +$2,000 Fresh Air Fund paid upon
completion of Project and submission and approval of Final Report.
3. Pr 'ect description: See Exhibit 1, attached hereto
4• Itemized budget: See Exhibits 2-A Project Budget and 2-B Grant II
hereto Budget, attached
5. Co tract execution deadline: November 15,2013
6. Expenditure deadline: September 30,2014
7• PrTect completion date: December 1, 2013
8' Final Report deadline:
Must be postmarked or delivered no
later than 45 days after Project co pletion dat
IN WITNES, WHEREOF,t parties hereto have executed this Agreement this A!�_day of 2013.
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M tti r a, ower yor
Attest: Signature
STATE OF FLO RI D ,
Rafael G na° o, City I COUNTY OF MIAMI-DADE
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(Grantee's Cor porate Seal � ,.•••''"""'••..' �,�` The foregoing in t w
ps acknowledged before me
this LP-
day of I 2013 by
of
CORP 0 RATcD: Vu,a not-for-profit
/,� =• ' corporation. He/She is personally known to me or has
�3' • f� '•s� rodu e
'' as
' id ti ca
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GRANTEE:
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Federal ID#:
BY: Signature of Notary Public �I
Printed Name o Organization's Authorized Representative(City Attorney, pproval Here Notary Name:
Notary Public, State of Florida
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APPROVED AS TO
RM & LANGUAGE 1 MY Commission Expires: I�
FOR EXECUTION
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. `avP'-#I ALICE CAAAPOS
! `.`� Notary Public-Slate of
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2 My Comm. Expires Jul 11,2
Commission#FF 03551DatA
BondeJ Through National Notary Assn.
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Article 11/General Conditions
1. arties: The parties to this Agreement are the Grantee listed in Article I, and'I t
Beach,,la municipal corporation organized under the laws of the State of Florida (City). City of Miami
delega d the responsibility of administering this Grant to the City Manager or h' ( ty). The City has
who sh II be the City's Cultural Affairs Program Manager. g is authorized designee,
r
.
2. ro'ect Description: The Grantee may only use the Grant for the
describ' d in the Project Description, attached hereto as Exhibit No. 1. All expenditures s tsat are specifically
the ter", of this Agreement, and as specified in the itemized Grant Award Budget, tt ill be subject to
Exhibit.;' -B. A mandatory dollar for dollar ($1 to $1) match. is applicable g � ached hereto as
applical is must demonstrate this match through cash, other m e to all Grant(programs. Grant
contnb bons not i matching I�'
n excess of 25% of'�the total cash project budget. Line item han and/or es to said Budget
shall n E exceed ten percent (10%) per;;category, and shall, in no event, exceed
funds. �lotwithstanding the preceding sen the total amount of Grant
g tence, amendments to the itemized Grantiil Award Budget in
Exhibit -B shall not be permitted without the prior written consent of the Cultural Affairs Pr
Said re uests shall be made in advance of the project's commencement, det •°gram Manager.
ncement, in writin
the nee° for such changes. 9, iltng and justifying
3. ,Re orts: This Grant has been awarded with the understanding that the des' ribed
enhanc and develop the City's cultural community. To demonstrate that the Grant .s Project will
fulfilled;�its purpose, the Grantee must;su fulfilling or has
Report ocumenting that the Grantee has fulfilled all Cultural
lProgram Manager v�ith a written Final
Culture Affairs Program Manager within 45 days of the Project's comhis report must ge received by the
their Pr;' ject by the end of the Fiscal Year, or September 30, 2014, must lion date. Gr ntees completing
than N�vember 15, 2014. New Grant awards will not be released until submit their fi al reports no later
years'f nding are received. all Final Re orts for previous
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4.a mount of Grant and Pa ment Schedule: The total amount of the Grant
(subjec to the restrictions therein). In awarding this Grant, the City assumes is spe ified in Article de
financial support of any type whatsoever in excess of the total Grant amount.es no ob igation to provide
respon ibility of the Grantee. The Grant
lfunds will only be supplied t amount. Cost ov rruns are the sole
City Co; mission's approval of the award, and execution of this Agreement rantee folio ng the Mayor and
� y the partie hereto.
5. ro ram Monitoring and Evaluation: The Cultural Affairs Program Man
conduct an evaluation of the Project under this Grant, alter may monitor and
by City epresentatives to observe the Project, or Grantees may with or with ut limitation, visits
discuss the Grantee's programs with Grantee's personnel. The Grantee a
programs, procedures, an operations, or to
Audien, Survey adopted by the Cultural Arts Council to obtain specific agrees to utiliz the standardized
particip„ nts. p cific feedba k from program
6. , ank Accounts and Bondin Monies receiv
ed pursuant to this Agreement shall be kept in
account in established Miami-Dade County banks or savings and loan as whose identities shall
be disci sed in writing to the Cultural Affairs Program Manager with
authoriz d to withdraw or write checks on Grant funds. the identity and;title of individuals
7. ccountin and Financial Review: Funded activities must for whi they are approved (October 1 - September 30).The Grantee a place within the City's fiscal year
books , nd records of all receipts and expenditures of Grant funds,ee shall keep accuq ate and complete
account ng standards. These books and records, as well as in conformance with reasonable
and ma; a in conjunction with this Grant including, without limitation, e
all documents pertaining to payments received
cancele checks, shall be dated within the fiscal year for which the
vouchers, bills, invoices, receipts and
Dade C unty in a secure place and in
an orderly fashion by the Grantee y are a
Expends ure Deadline specified in Article I-5. These r at lea and retained in Nliami-
books, records, and documents °
,(2) years after the
may be examined by
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the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the financial
records of4he Grantee, whether or not purported to be related to this Grant.
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8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article II-12.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its
officers, employees, agents and contractors, from any and all liability, losses or damages, including
attorneys',fees and costs of defense, which the City or its officers, employees, agents and contractors may
incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising
out of, relating to, or resulting from the performance if this Agreement by the Grantee or its officers,
employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in
the name of the City, where applicable, including appellate proceedings, and shall pay all costs,
judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that
any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its
obligation, as set forth herein, to indemnify, hold harmless and defined the City or its officers, employees,
agents and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee
entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one
person which exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when
totaled with all other claims or judgments paid by the government entity arising out of the same incident or
occurrence, exceed the sum of $200,000 from any and all personal injury or property damage claims,
liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity.
10. Assignment: The Grantee shall not be permitted to assign this Grant, and any purported
assignment will be void, and shall be treated as an event of default pursuant to Article II-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable
Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest
and Code'of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth
herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein
by reference as if fully set forth herein.
12. Qefault/Termination Provisions: In the event the Grantee shall fail to comply with any of the
provisions of this Agreement, the Cultural Affairs Program Manager may terminate this Agreement and
withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written
notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all
portions of the Grant which have been received by the Grantee, as of the date that the written demand is
received.
In the event that this Grant is terminated, the following provisions will also apply:
a.'For first-time violations—Grantee shall be required to submit a final report with documentation of
expenditute of all Grant funds already received (first half) up to the termination date.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for grants in future fiscal years.
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I Exhibit I / Revised Project Description
®rgani tion: Miami short Film Festival
Comple ly describe Project approved by the Grants Panel and in a separate narrative detail all revisions
to the P ' ject based upon the City Commission a °'
� p y approved award. Please be as specific as possible; name
of event(specific dates, venues, times, artists, etc. Use extra page if necessary. j
Proiect:: escri tion as approved by Grants Panel:
MSFF's m�s a film festival dedicated to promoting the short film genre showcasing films1�'from one to
thirty utes long. The festival is international in scope, bringing exposure to the best of the
world's Independent up-and-coming filmmakers. With a philosophy that"Today's short films lead
to tomo,rows world-renowned filmmakers .", the festival has become a powerful voicedjfor artists
and has! created a positive influence ion the arts through film. The Miami Short IiPlm Festival is a
dedicat d contributor to the cultural arts, economy, and education of Miami-Dade C�unty. Through a
highly ffective strategic partnership model, MsFF has introduced its unique" programs and
progra ,ring into theaters, classrooms, businesses, and organizations throughput Miami-Dade
County;
The Mi?,mi short Film Festival kicks off its 12t" edition with a FREE screening at the North Beach
Bandsh8ll on Sunday, November 3, 2013. The week-long Festival will run November 8-15, 2013 at
the Mia nl i Beach Cinematheque and Paragon 13 simultaneously. The Miami Beach Cinematheque
will hose a 9:00p.m. screening. The P;aragon 13 will host two screenings @ 6:30p.m. and 8:30p.m.
Ticket p ices are an affordable $12, while students and Senior citizens receive a disc unted $7 ticket.
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Protect description as revised if applicable)a based u on the City Commission approv d award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the
work is n w or has never before been presented in Miami Beach.
N/A
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Exhibit 2-Ae Project budget/ Revised Total Project Budget
Name cf organization: Miami short P1,lml Festival
Date(s)of Project:
Attach ' � co pY of the total Project budget or list cash expenses and cash rev r''
ues
specific Ily identified with your program, project or events. Round off all numbers td the
neares dollar. ! 'I
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EXPEN9 ES REVENUES
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CASH IN-KIN6D CASH IN4 1ND
Person;el-artistic — Admissions 17,000
Personel-technical 7,000 Contracted services 9,250 !
Person del -administration 30,000 1;0,000 Tuitions
Outside�artistic fees/services 3,500 7,000 Corporate support — 25 000
Outside'}ther fees/services 12,000 Foundation support 38,000 17,600
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Marketi° g/Publicity 50,429 25,000 Individual support
Space r'ntal 10,750 Government grants 46,000
Utilities — _ Federal
Equipm} nt rental 7,500 21,500 State 1,500
Office s ipplies —
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Other C sts: (Itemize below) Other Contributions (Itemize below)
In/OutG ravel 4,850 — ! Membership 6,550
Insura' ce 1,787 _ Submission Fees 19,016
Sup li s/Mats 9,500 —
City of Miami Beach Grant Award 11,735.70
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Total c `sh expenses 137,316 1 Total cash revenues 137,316
Total in'kind expenses 42,000 ! Total in-kind revenues 4 000
Total
p!"Di t expenses 179,3'16 Total project revenues �� 79.316
CASH & IN-KIND CASH &IN-KIND
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Exhibit 2-B: Project!Budget/ Revised Grant Award Budget
Name o,organization: Miami short Film Festival
Date(s) f Project:
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Grant Award: $11,735.70
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may
only be; pent within budget categories declared below. Line item changes to said Budget shall not
exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount
of Grant funds
Grant E penses
Person all—artistic _ Equipment Rental 1,685.70
Personnel—technical _ Space rental (Performance
Outside,, rtistic fees
Related Only) 1,750.00
Marketing/Publicity 6,300.001 Total Other Costs (itemize 4
! Below) it
Printing.:: 2,000.00
Description Amount
Postage, _
,
TOTAL (must equal grant awar ): $11,735.70
Grant requirements
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Grant fu rids must be spent within budget categories agreed upon in grant agreement.
All publi,lations associated with City of Miami Beach cultural grant support must include the City of
Miami Bach logo and the following byline: "City of Miami Beach, Cultural Affairs F6 9 ram, Cultural
Arts Cod cil."
Allowab a Grant Expenditures as Relates to Grant Project:
• A istic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• H noraria
• E' uipment rental and expendable materials
• M'`rketing
• P blicity
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act(ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
rec.�eiving a grant from Cultural Affairs grants programs li
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• Administrative salaries or fees (Cultural Anchors excluded from this restriction)
• "B'icks and mortar" or permanent equipment; unless the purchase price is less than the cost of
re 9tal.
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• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• De t reduction
• Ind rect or general operating costs related to the operation of the organization (Cultural Anchors
ex luded from this restriction) 'I
• Tre vel or transportation
• Insurance Fees (Cultural Anchors;excluded from this restriction) j
• So,ial/Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Ca h prizes
• Lo bying or propaganda materials
• Ch ritable contributions
• Ev nts not open to the public; unless the event serves to specifically benefit City of Miami
Belch government and has beenj previously approved as such be the Cultural Affairs Program
Manager
Required supporting materials for final reports submitted within 45 days upon completion of
grant pr pct: i
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORI ,E ALL
RgCEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies); ETC.
AgCORDING TO THE GRANT BUDGET(i.e. -all artists payments, separate from
advertising payments). Invoices AND checks must be dated within the 263-14 Fiscal
V4ar �I
• Pr of of logo and credit line in project publications and advertisements
• Pr of of performance(s), such as;programs, brochures and flyers.
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