The URL can be used to link to this page

Seraphic Fire $20,000 a X13-a O(PS. ® MIAMIBEACH City of Miami Beach Cultural Affairs Program and Cultural Arts Council Fiscal Year 2013/14 Cultural Affairs Grant Agreement This Grant Agreement is entered into this 30th day of September, 2013, between the City of Miami Beach, Florida (the City), and (Grantee). Article I /Grant Description 1. Grantee: Seraphic Fire Grant Contact: Joey Quigley Address: 2153 Coral Way Suite 401 City, State, Zip: Coral Gables, FL 33145 Phone, fax, e-mail : 305-476-0260, info @seraphicfire.orq 2. Grant amount: $20,000 50%paid upon execution of this Agreement. Remaining 50% paid upon completion of Project and submission and approval of Final Report. 3. Project description: See Exhibit 1, attached hereto 4. Itemized budget: See Exhibits 2-A Project Budget and 2-13 Grant Budget, attached hereto 5. Contract execution deadline: November 15, 2013 6. Expenditure deadline: September 30, 2014 7. Project completion date: May 11 2014 8. Final Report deadline: Must be postmarked or delivered no later than 45 days after Project comple IN WITNESS WHEREOF he parties hereto h e te&s--A'g ement this a3 day of October Matti Herr ra Bowe , Mayor Attest: :INCORP QIRr�T� � F FLORIDA, COUNTY OF MIAMI-DADE 1 Ad, Rafael Granado, City Clerk =�" '• > ,.•'T egoing instrument was acknowledged before me Grantee's_Corp-orate Seal Here . �,' °°•°°''�°�v��'s�J t l day of October 2013, yll 6`' by Joey Quigley of Seraphic Fire ,a not-for-profit - . corporation. He/She i personally known me or has produced as identification. GRANTEE: Federal ID#:_20-0725426 Signature of Notary Public BY: Joey Quigley Printed Name of Organization's Authorized Representative (City Attorney Approval Here) Notary Name: Mike Burgess Notary Public, State of Florida APPROVED AS TO My Commission Expires: /IV r�, � 0 FORM & LANGUAGE &FOR EXECUTION 4,0, MIKE BURGESS MY COMMISSION#EE080615 �,,` EXPIRES April 04,2015 (407)398-0153 FioridallotarySeryi+ e.com Ci 0 ey ate Article II / General Conditions 1. Parties:The parties to this Agreement are the Grantee listed in Article I,and the City of Miami Beach,a municipal corporation organized under the laws of the State of Florida (City). The City has delegated the responsibility of administering this Grant to the City Manager or his authorized designee,who shall be the City's Cultural Affairs Program Manager. 2. Project Description:The Grantee may only use the Grant for the purposes that are specifically described in the Project Description, attached hereto as Exhibit No. 1.All expenditures will be subject to the terms of this Agreement,and as specified in the itemized Grant Award Budget,attached hereto as Exhibit 2-B.A mandatory dollar for dollar ($1 to$1) match is applicable to all Grant programs. Grant applicants must demonstrate this match through cash, other matching grants and/or In-Kind contributions not in excess of 25% of the total cash project budget. Line item changes to said Budget shall not exceed ten percent(10%) per category, and shall, in no event, exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized Grant Award Budget in Exhibit 2-13 shall not be permitted without the prior written consent of the Cultural Affairs Program Manager. Said requests shall be made in advance of the project's commencement, in writing, detailing and justifying the need for such changes. 3. Reports: This Grant has been awarded with the understanding that the described Project will enhance and develop the City's cultural community.To demonstrate that the Grant is fulfilling,or has fulfilled,its purpose, the Grantee must supply the Cultural Affairs Program Manager with a written Final Report documenting that the Grantee has fulfilled all requirements. This report must be received by the Cultural Affairs Program Manager within 45 days of the Project's completion date. Grantees completing their Project by the end of the Fiscal Year, or September 30, 2014, must submit their final reports no later than November 15, 2014. New Grant awards will not be released until all Final Reports for previous years' funding are received. 4. Amount of Grant and Payment Schedule:The total amount of the Grant is specified in Article 1-2(subject to the restrictions therein). In awarding this Grant,the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the Grantee. The Grant funds will only be supplied to the Grantee following the Mayor and City Commission's approval of the award, and execution of this Agreement by the parties hereto. 5. Program Monitoring and Evaluation:The Cultural Affairs Program Manager may monitor and conduct an evaluation of the Project under this Grant, which may include, with or without limitation, visits by City representatives to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized Audience Survey adopted by the Cultural Arts Council to obtain specific feedback from program participants. 6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in writing to the Cultural Affairs Program Manager with the identity and title of individuals authorized to withdraw or write checks on Grant funds. 7.Accounting and Financial Review: Funded activities must take place within the City's fiscal year for which they are approved (October 1 -September 30).The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including,without limitation,vouchers, bills,invoices,receipts and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least two(2)years after the Expenditure Deadline specified in Article 1-5. These books, records, and documents may be examined by the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. 2 of 10 The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Sections 62-31 through 62-66 of the City Code, and as amended from time to time, prohibiting discrimination in employment, housing and public accommodations on account of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital status, financial status, or age. The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers,which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. 4of10 the Spektral Quartet, an ensemble that Time Out Chicago calls a "chamber supergroup." Be in the audience to listen to the musical alchemy that occurs when two of the nation's most cutting-edge chamber groups combine to perform a consummate musical masterpiece. PROGRAM VI: Steal Away: African-American Spirituals-5/11/14, 4:00 pm—ASMB "There is a balm in Gilead to make the wounded whole." These powerful words by an anonymous composer encapsulate the beautiful, authentic sincerity that inhabits every note of the African- American Spiritual. With visceral illustrations of joy, pain, sorrow, and hope, the Spiritual is a gateway to a refreshingly simple expression of the human spirit. The singers of Seraphic Fire lift their voices in a performance that celebrates the honest immediacy of this great American tradition. Project description as revised (if applicable) based upon the City Commission approved award: Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the work is new or has never before been presented in Miami Beach. No changes have been made to the proposed project. 7 of 10 Exhibit 2-A: Project Budget / Revised Total Project Budget Name of organization: Seraphic Eire Date(s) of Project: 10/20/13, 12/14/13, 1/19/14, 3/16/14, 4/13/14, 5/11/14 Attach a copy of the total Project budget or list cash expenses and cash revenues specifically identified with your program, project or events. Round off all numbers to the nearest dollar. EXPENSES REVENUES CASH IN-KIND CASH IN-KIND Personnel - artistic 26,187 Admissions 85,417 Personnel -technical Contracted services Personnel - administration 48,592 Tuitions Outside artistic fees/services 27,940 Corporate support 4,000 Outside other fees/services 6,720 Foundation support 17,915 Marketing/Publicity 35,400 Individual support 43,000 59,325 Space rental 3,430 Government grants: Utilities 1,582 Federal Equipment rental 1,000 State Office supplies 4,812 Local 28,333 Other Costs: (Itemize below) Other Contributions : (Itemize below) Other Administrative Costs 9,010 Ticketing 4,437 Out of County Travel 14,752 CD Sales 4,000 Ticketing 4,437 Development 3,240 City of Miami Beach Grant Award 20,000 Total cash expenses 207,102 Total cash revenues 187,102 Total in-kind expenses 59,325 Total in-kind revenues 59,325 Total project expenses 266,427 Total project revenues 266,427 CASH & IN-KIND CASH & IN-KIND 8 of 10 Exhibit 2-B: Project Budget/ Revised Grant Award Budget Name of organization: Seraphic Fire Dates) of Project: 10/20/13, 12/14/13, 1/19/14., 3/16/14, 4/13/14, 5/11/14 Grant Award: $20,000 Directions: Identify and itemize cash expenses to be paid from Grant award funds.Grant awards may only be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds Grant Expenses Personnel —artistic Equipment Rental Personnel —technical Space rental (Performance Related Only) Outside artistic fees 10,000 Marketing/Publicity 10,000 Total Other Costs (itemize Below) Printing Description Amount Postage TOTAL (must equal grant award): 20,000 Grant requirements Grant funds must be spent within budget categories agreed upon in grant agreement. All publications associated with City of Miami Beach cultural grant support must include the City of Miami Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council." Allowable Grant Expenditures as Relates to Grant Project: • Artistic and technical fees directly related to the proposed program or event • Production costs related to the proposed program, project or event • Honoraria • Equipment rental and expendable materials • Marketing • Publicity • Equipment rental and personnel necessary to provide program accessibility as mandated by the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 Grant Use Restrictions (grant funds may not be used towards): 9 of 10 • Remuneration e uneration of City of Miami Beach employees for any services rendered as part of a project receiving a grant from Cultural Affairs grants programs • Administrative salaries or fees (Cultural Anchors excluded from this restriction) • "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of rental. • City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.) • Debt reduction • Indirect or general operating costs related to the operation of the organization (Cultural Anchors excluded from this restriction) • Travel or transportation • Insurance Fees (Cultural Anchors excluded from this restriction) • Social/Fundraising events, beauty pageants or sporting events • Hospitality costs including decorations or affiliate personnel with the exception of artists • Cash prizes • Lobbying or propaganda materials • Charitable contributions • Events not open to the public; unless the event serves to specifically benefit City of Miami Beach government and has been previously approved as such be the Cultural Affairs Program Manager Required supporting materials for final reports submitted within 45 days upon completion of grant project: • Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC. ACCORDING TO THE GRANT BUDGET (i.e. - all artists payments, separate from advertising payments). Invoices AND checks must be dated within the 2013-14 Fiscal Year • Proof of logo and credit line in project publications and advertisements • Proof of performance(s), such as programs, brochures and flyers. 10 of 10