Memo to Kathie G. Brooks from CIP - amendment No. 1 MIAMI BEACH
CAPITAL IMPROVEMENT PROJECTS OFFICE MEMORANDUM
TO: Kathie G. Brooks, Interim City Manager
VW Jorge Gomez, Assistant City Manager
FROM: Fernando Vazquez, CIP Director
DATE: March 04, 2012
SUBJECT: Amendment No. 1 to the C3TS Professional Services Agreement for the Flamingo
Park Football Field & Track Renovation Project
On April 19, 2011, pursuant to issuance of Procurement Department memorandum approving
the use of the Miami Dade County School Board continuing contract for Architectural and
Engineering Services, the Professional Services Agreement with Corzo Castella Carballo
Thompson Salman, P.A. (CONSULTANT)for A/E services for the Flamingo Park Football Field
&Track Renovation project(PROJECT)was executed.The Agreement provides for the design,
bid, award and construction administration services for the Project, in the not-to-exceed amount
of$109,209.
Originally the project was to be bid via the JOC program and three (3) JOC contractors were
recommended by Procurement Department. The JOC bidding process was unsuccessful and
the project could not be awarded.
Amendment No. 1 to the Agreement, in the not-to-exceed amount of$13,701, is for additional
services required to the performance of the bid/award phase services and issuance of ITB 049-
2013TC - Flamingo Football and Track Renovation Project.
If you require furth larification, please do not hesitate to call me.
Since; ,
i
Ferna o, zquez, PE, CIP Director
Ca ' a provements Office
/mer.
Attachment— Procurement Memorandum dated April 19, 2011
We are committed to providing excellent public service and safety to all who live, work,and play in our vibrant, tropical, historic community.
,.AIAMIBEACH
PROCUREMENT DIVISION MEMORANDUM
TO: Jorge M. Gonzalez, City Manager
VIA: Patricia D. Walker, Chief Financial Officer
FROM: Lopez,Gus Lo Procurement Director
DATE: April 19, 2011
SUBJECT: Piggyback Memo for Architectural and Engineering Projects Consultant—School
Board of Miami Dade County Contract for Flamingo Park—Football Field and Track
Project
REQUEST
The CIP Department is requesting to utilize Miami-Dade County School Board contract for
Architectural and Engineering services for the design of the Flamingo Park - Football Field and
Track project.
BACKGROUND
Football Field and Track project, located at Flamingo Park, are in critical need of replacement.
Existing facilities are in poor condition, and not adequate to serve the large volume of users of the
park, as well as visitors attending large City sponsored events in surrounding areas.
Flamingo Park Football Field and Track projects were included in the Master Plan designed by
Wolfberg, Alvarez and Partners (WAP). Since negotiations with WAP cannot be effected, CIP
requested a proposal from Corzo, Castella, Carballo, Thompson and Salman (C3TS), due to their
previous experience in the design of the recreational facilites with artificial turf and drainage. A list
of similar projects is shown in their proposal.
ANALYSIS
Miami-Dade County School Board has a contract with C3TS with expiration date March 11, 2012.
Twenty-six firms applied, and twenty of these firms were short-listed. The School Board negotiated
based on the order of final ranking and successfully concluded negotiations with the five top-ranked
firms, among them C3TS.
The selection of C3TS for this project is based on the wide range of experience in over 40 park
projects and school projects including design of artificial turf and drainage (see list of projects
attached). This project is complex as it contains the requirement for artificial turf with drainage and
C3TS is experienced in this field. In addition,the consultant contains all the disciplines forthe proper
design of the project in-house.
A proposal in the amount of$112,289 was received from C3TS for this Project. The fee proposal
submitted by the consultant was reviewed for scope and related services in man-hours using the
professional fee structure included in the MDCPS consultant contract. The base fee is 8% of the
estimated construction cost of$1.4 million and includes 30%, 60% 90% design and 100% permit
submittals, bidding/award, construction administration, and project closeout/warranty assistance.
The services also include a report for determination of the feasibility of providing 8-lane track.
i
r
Architectural/Engineering Services Flamingo Park Football/Track
Page 2 of 2
Procurement utilized the man hour estimate provided by C3TS and prepared an estimate using the
hourly rates negotiated by the City for A/E services for comparison purposes. This comparison
showed that C3TS proposal was $2,838 higher than the City's estimate. C3TS was contacted to
request a revision to their proposal to reflect at least a comparable cost to the City's contract. C3TS
revised their proposal to$109,209, which is$3,080 lower than their original amount. See attached
cost proposal.
Additionally,we consulted the State of Florida Department of Management Services guidelines for
A/E services fees. The fee guides shown on the attached page labeled"Fee Guide Calculator"are
for"basic"architectural and standard engineering services including full service phases for design,
bidding and construction. The fee is only to be used as a guide,with the actual fees justified by the
architect or engineer via a detailed proposal. The calculator showed a fee of 8.55% of the
construction budget for group"C"repairs and renovation projects, compared to a fee of 7.8%of the
construction budget being proposed by C3TS based on their revised proposal.
Pursuant to Section 287.055, F.S., Consultants Competitive Negotiation Act(CCNA),Architectural
and Engineering firms may perform studies up to$200,000,or provide A/E Services on construction
projects up to $2 million.
FUNDING
Funding has been previously appropriated in FY 2009-2010 Capital Budget. The budget account
number to be used for this purchase is 388-2320-061357.
RECOMMENDATION
Based on the aforementioned, I recommend that you exercise your authority and utilize the Miami—
Dad County School Board contract.
I concur with the recommendation. Utilize the'Miami—Dade County School Board contract.
I do not concur with the recommendation.
Provide additional information re:
L& —
Patricia D. Walker, Chief Financial Officer Date
/, concur w' h the recommendation. Utilize the Miami -Dade County School Board contract.
I do not concur with the.recommendation.
Provide additional information re:
ge M nzalez, Ci y Ma age Date
Cc: Fernando Vazquez, CIP Director
F:\PURC\$ALL\MARTA\Piggyback Memos\FY 10-11\School Board AE consultant\Flamingo Park Football Field and Track
Project.doc
VVe ore commitied to providing excefient public service and safety to all who rive,wor`K,and pfav in our vibrant,trapicai,hisio is community.
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