Amendment No. 1 to Coastal Systems International, Inc. ' X013- ;?S377
AMENDMENT NO. 1
TO THE PROFESSIONAL ARCHITECTURAL
AND ENGINEERING (A/E) SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
COASTAL SYSTEMS INTERNATIONAL, INC.,
DATED JANUARY 17TH, 20079
FOR THE PROVISION OF SUPPLEMENTAL CONSTRUCTION ADMINISTRATION
SERVICES FOR THE BEACHWALK II PROJECT IN THE AMOUNT OF $49,360
This Amendment No. 1 to the Agreement made and entered this 12— day of
VkN •, 2013, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the
laws of the State of Florida (hereinafter referred to as City), having its principal offices at 1700
Convention Center Drive, Miami Beach, Florida 33139,and COASTAL SYSTEMS INTERNATIONAL,
INC., a Florida corporation, having its offices at 464 South Dixie Highway, Coral Gables, FL 33146
(hereinafter referred to as Consultant).
RECITALS
WHEREAS, pursuant to Request for Qualifications(RFQ)No. 08-05/06,the Mayor and City
Commission approved the City Manager's recommendation relative to the RFQ,,and authorized the
Administration to negotiate with the top ranked proposer, Coastal Systems International (CSI); and
WHEREAS, the Administration recommended that the Mayor and the City Commission
approve and authorize the Mayor and City Clerk to execute a Professional Services Agreement with
CSI, in the amount of $486,731, for the design, engineering, permitting, and construction
administration services for the Beachwalk II Project(PROJECT); and
WHEREAS, the Agreement provides for the design, permitting, bidding / award and
construction administration services for the Project; and
WHEREAS, ratifying additional services approved to coordinate approval for the Florida
Department of Environmental Protection (FDEP) permit, the Environmental Resource Permit(ERP)
required for the associated storm water drainage structures proposed as part of for the Sunrise
Pedestrian Connection between the Southern Terminus of the Beachwalk II project and 100-South
Pointe Drive property,and to provide digital renderings for the community meeting with Beachwalk 11,
Phase II (proposed between Marjory Stoneman Douglass Park and 5th Street)riparian owners in the
total amount of$35,590; and
WHEREAS, this Amendment No. 1 to the Agreement is for supplemental construction
administration services that include general coordination and communication with the City and the
Contractor; attend and participate in the Pre-Construction Meeting with the City as well as all project
progress meetings; conduct field inspections on a daily basis throughout the course of the
project; prepare daily reports; provide photographic records of construction activities;review materials
and workmanship of the project and report to the City any deviations from the Contract Documents;
monitor delivery of materials to the job site; review shop drawings; issue non-compliance notices
when required; identify any existing facilities damaged by the Contractor;perform independent review
of any change orders submitted by the Contractor; monitor progress of construction and ensure the
Contractor's adherence to the schedule; verify pay requisition quantities and sign off on all pay
Page 1 of 3
Coastal Amendment No 1-Beachwalk 11
requisitions; coordinate various tests for quality control of the project; monitor record drawing mark-
ups; recognize hazards while in the normal conduct of onsite business; review and monitor the
Contractor's adherence to an acceptable quality control program; verify compliance with the
Maintenance of Traffic(MOT)plan in the field; attend "walk-through"inspections of the work; attend
and participate in a final completion walk-through and inspection; and
WHEREAS, the foretasted work as set forth in the following Amendment No.1 is for a not to
exceed amount of$49,360; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment No.
1.
2. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
3. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment
No. 1.
IN WITNESS WHER a parties hereto have caused this Amendment No. 1 to be
executed in their names b u ized officials as of the date first set forth above.
ATTEST. '••� CITY OF MIAMI BEAC
r,j
City dierk ► I :.IN RATED' Mayo/
2 Y
ATTEST : "�, '�� C LTANT:
AS L SYSTEM I ERNATIONAL,
-� I C.
Signature: SVtName
Print Name /Title P /Title
o UJ
w
` J
�-' APPROVED AS TO
_J — r FORM.&LANGUAGE
d o N ci &FOR EXECUTION
LE
<
4
_
MT Ck
Date
Page 2 of 3
Coastal Amendment No 1-Beachwalk 11
SCHEDULE "A-1"
SCOPE OF SERVICES
(See Attached)
,I
Page 3 of 3
Coastal Amendment No 1-Beachwalk 11
248600
SCHEDULE "A" - SCOPE OF SERVICES
CITY OF MIAMI BEACH
BEACHWALK II - PHASE I (From South Point Drive to 3rd Street)
Amendment#A-4—August 8, 2013
The following is an addendum to the original Scope of Work to be provided by the
Coastal Systems International, Inc. (Consultant) team for the City of Miami Beach (City)
relative to the proposed "Beachwalk II" Phase I from South Point Park to 3rd Street
Project (Project). The task numbers are sequential to the original contract.
CONSULTING SERVICES
PART 3.3 — SUPPLIMENTAL CONSTRUCTION ASMINSTRATION — PHASE I
Supplemental Construction Administration Services: The CONSULTANT will
provide Supplemental Construction Administration services to assist the City during
construction of Phase I over the estimated six (6) month duration of construction until
final completion. These services will supplement the construction administration
services being provided by both The CONSULTANT and the sub-consultants, as well as
construction management services provided by the City.
The following Supplemental Construction Administration Services will be provided by
The CONSULTANT:
3.3.1 General Coordination and Contract Administration: The CONSULTANT will
communicate daily or periodically with the City related to progress on the project
and any issues that are being addressed. The CONSULTANT will report on
-1-
248600
costs for the month and construction contract to date. Consultant shall verify that
the Contractor is uploading approved schedule and schedule updates to the
City's E-Builder document management system.
3.3.2 Resident Information Meetings: The CONSULTANT will be expected to attend,
address residents concerns, participate, produce meeting minutes, and take a
lead role in Resident Information Meetings with the City for the Project. Three (3)
meetings are budgeted.
3.3.3 Photographic Record: The CONSULTANT shall provide a photographic record
of the overall progress of construction, beginning with preconstruction
documentation, following with on-going construction documentation, and ending
with post-construction documentation. Photographs shall be digital snapshot type
take to define the progress of the project and shall be filed electronically by
month in the City's E-Builder document management system, labeled by date,
time and location. The CONSULTANT will upload all photos to the E-Builder
document management system on a weekly basis.
3.3.4 Site Visits, Bi-Weekly Meetings and Daily Reports
•
BI-Weekly Construction Progress Meetings: The CONSULTANT shall attend,
participate, and take a lead role in bi-weekly construction project meetings with
the City and Contractor of the Project. These meetings will serve as forums to
review the status of construction progress, discuss construction issues, discuss
schedule and/or cost concerns, discuss potential changes or conflicts, review the
status of shop drawing submittals and Construction Document clarifications and
interpretations, and to resolve problems before they become critical. Consultant
shall prepare bi-weekly meeting minutes and distribute to all meeting attendees,
review the two week look ahead provided by the Contractor and provide
comments or objections to written statements within the specified timeframe. The
-3-
248600
• Daily Reports: The CONSULTANT will prepare daily reports, on the same date
as construction occurs, to record the daily performance of the Contractor as well
as other significant construction related matters. Daily Reports shall be uploaded
to the City's E-Builder document management system by The CONSULTANT.
The daily reports shall include records of when the Contractor is on the job-site,
general field observations, weather conditions, change orders, changed
conditions, list of job site visitors, daily drilling and testing activities, testing
results, testing observations, and records of the outcome of tests and
inspections. At a minimum the daily reports will contain the following information:
- Weather and general site conditions
- Contractor's work force counts by category and hours worked
- Description of work performed including location
- Equipment Utilized
- Name of visitors to the jobsite and reason for the visit
- Tests made and results
- Construction difficulties encountered and remedial measures taken
- Significant delays encountered and apparent reasons why
- Description of(potential) disputes between the Contractor and City
- Description of(potential) disputes between the Contractor and residents
- Summary of additional directions that may have been given to the Contractor
- Detailed records of materials, equipment and labor used in connection with
extra work, or where there is reason to suspect that a claim or request for
Change Order may be submitted by the Contractor
- Summary of any substantive discussions held with the Contractor and/or City
- Summary of nonconforming work referenced to corresponding Non-
Compliance Notice
- A log of photographs taken
-5-
248600
adequate records thereof. Consultant shall observe, record, and report
appropriate details relative to the test procedures and start-up.
• Record Drawings: The CONSULTANT will monitor that record drawing mark-
ups are properly maintained by the Contractor. At a minimum, The
CONSULTANT will review the record drawing mark-ups every month, or more
often, as deemed necessary. Contractor's failure to maintain the record drawings
in up-to-date condition may be deemed grounds for withholding Contractor's
monthly payment requisitions until such time as the record drawings are brought
up-to-date. The CONSULTANT will notify the City if it considers the mark-up
documents insufficient. The City will make final determination of payment
withholding.
• Safety: The CONSULTANT will be expected to recognize a hazard that any
reasonable non-safety professional might be expected to recognize. In addition,
those safety obligations extend only to recognizable hazards that The
CONSULTANT may note while in the normal conduct of onsite business.
- If a situation presents itself, the following procedures should be followed:
- Immediately direct personnel to remove themselves from the apparent
danger,
- Notify the Contractor's superintendent of the apparent condition that caused
the concern and that the affected personnel were directed to remove
themselves accordingly,
-7-
248600
Contractor and City immediately and the City's Projects Coordinator will issue a
Non-compliance Notice to the Contractor. Non-compliance Notices will include a
description of the Work that does not meet the construction contract
requirements, along with a required timetable for corrective work to be
implemented by the Contractor. Other items that should be included in the Notice
include a reference to the provision of the Construction Documents that has been
violated.
• Quality Control Monitoring: The CONSULTANT will review and monitor the
Contractor's adherence to an acceptable quality control program submitted by
the Contractor prior to the issuance of the second Notice-to-Proceed by the
CITY. This program will describe the Contactor's quality control, organizational
procedures, documentation controls and processes for each phase of the work.
Quality control during construction will be the responsibility of the Contractor;
however, oversight and ensuring the Contractor complies with applicable
jurisdictional construction standards will be enforced on the CITY's behalf by The
CONSULTANT.
The Consultant shall not:
1. Authorize any deviation from the Contract Documents or substitution of materials or
equipment (including "or-equal" items).
2. Exceed limitations of Engineer's authority as set forth in the Contract Documents.
3. Undertake any of the responsibilities of Contractor, Subcontractors, Suppliers, or
Contractor's superintendent.
4. Advise on, issue directions relative to, or assume control over any aspect of the
means, methods, techniques, sequences or procedures of Contractor's work unless
such advice or directions are specifically required by the Contract Documents.
5. Advise on, issue directions regarding, or assume control over safety practices,
precautions, and programs in connection with the activities or operations of City or
Contractor.
-9-
248600
Schedule"B"
SUMMARY OF COSTS FOR SUPPLEMENTAL CONSTRUCTION ADMINISTRATION SERVICES
AMENDMENT A-4
BEACHWALK II-PHASE I SOUTH POINTE DRIVE TO THIRD STREET
CITY OF MIAMI BEACH,FLORIDA
DESCRIPTION TYPE LABOR FEES
PART 3.3—Supplemental Construction Administration Services for Phase 1
3.3.1 General Coordination and Contract Administration Part of the original contract $0
3.3.2 Resident Information Meetings-3 Total Hourly,Not to Exceed $1,260
3.3.3 Photographic Record Hourly,Not to Exceed $400
3.3.4 Site Visits, Bi-Weekly Meetings and Daily Reports Hourly,Not to Exceed $46,700
Part 3.3 Supplemental Construction Administration Services(6 months)Subtotal: $48,360
TOTAL FEES(not to exceed): $48,360
ADDL.REIMBURSABLE EXPENSE BUDGET: $1,000
GRAND TOTAL $49,360
October 2,2013
DESCRIPTION °J fv LU
PART 3.3—Sup emental Construction Administration Services for Phase 1
3.3.1 General Coordination and Contract Administration $ - $ 48,360
3.3.2 Resident Information Meetings-3 Total - 9 $ 1,260
3.3.3 Photographic Record 8 $ 400
3.3.4 Site Visits, Bi-Weekly Meetings and Daily Report 650 24 $ 46,700
$ -
9 650 32 $ 48,360
Hourly Rates 1,260 45,500 1,600
2.61% 94.09% 3.31% 100%
Project Manager 140
CE I 70
Clerical 50
File,LMS,AP,TKB,CJB,Accounting,C.Book,
F:\Project\248600\Contracts-Proposals\Contract Documents\Change Order 7-Resident Project Representative(RPR)\(13-10-02)REV Supplimental CA Additional RPR Scope
of Services-A4.docx
-11-