Memorandum of Agreement with City of Miami UASI Grant 2012 Agency (2) o f I -- S�
2 2. 7
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT 2012 AGENCY
"City of Miami Beach"
This Agreement is entered into this day of , 2013, by
and between the City of Miami, a municipal corporation of the State of Florida, (the
"Sponsoring Agency") and City of Miami Beach, (the "Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing
financial assistance to the Miami urban area in the amount $5,239,265 dollars through
the Urban Area-Security Initiative (UASI) Grant Program 2012; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI
Grant Program 2012; and
WHEREAS, as the USDHS requires that the urban areas selected for funding
take a regional metropolitan area approach to the development and implementation of
the UASI Grant Program 2012 and involve core cities, core counties, ' contiguous
jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2012 Urban Area has been defined Miami and Ft. Lauderdale
collectively and anticipates sub-granting a portion of the UASI funds in accordance with
the grant requirements; and
WHEREAS, the City Commission, by Resolution No.
adopted on 9- /J • / , has authorized the City Manager to enter into this
Agreement with each participating agency on behalf of the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating
agencies through the Urban Area Working Group process to enhance Miami and its
surrounding jurisdictions ability to respond to a terrorist threat or act.
Page 1 of 10
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the UASI Grant Program 2012 which was
made available by the U.S. Department of Homeland Security and the State of
Florida Division of Emergency Management (FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and
the Sponsoring Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2012 activities to be
performed at the request of the federal government, provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a
major disaster or emergency related to terrorism and or weapons of mass
destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group
or its Sponsoring Agency in performing local and state functions.
III DEFINITIONS
A. Critical Infrastructure. Any system or asset that if attacked would result in
catastrophic loss of life and/or catastrophic economic loss management of
resources (including systems for classifying types of resources); qualifications and
certification; and the collection, tracking, and reporting of incident information and
incident resources.
Page 2 of 10
B. Core County. The county within which the core city is geographically located. The
core city is the City of Miami.
C. UASI Grant Program 2012. The UASI Grant Program 2012 reflects the intent of
Congress and the Administration to enhance and quantify the preparedness of the
nation to combat terrorism and continues to address the unique equipment, training,
planning, and exercise needs of large high threat urban areas, and program
activities must involve coordination by the identified core city, core county/counties,
and the respective State Administrative Agency. Funding for the UASI Grant
Program 2012 was appropriated by U.S. Congress and is authorized by Public Law
108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. The
funding will provide assistance to build an enhanced and sustainable capacity to
prevent, respond to, and recover from threats or acts of terrorism for the selected
urban areas.
D. National Incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local governments to work
effectively and efficiently together to prepare for, respond to, and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among Federal, State, and local capabilities, the
NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; multi-agency coordination systems; unified
command; training; identification and
E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions
within the defined urban area to identify POCs from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
elements, including the urban area assessment, strategy development, and any
direct services that are delivered by the grant.
Page 3 of 10
F. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city or county/counties have
established formal mutual aid agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-
Rescue Department, authorized to carry out the herein- agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the respective State
Administrative Agency, and with the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the
development of an Urban Area Homeland Security Strategy.
D. Ensuring the participation of the following critical playe r s in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications,. healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the SAA POC.
F. Complying with the requirements or statutory objectives of federal law.
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
H. Following grant agreement requirements and/or special conditions.
I. Submitting required reports.
Page 4 of 10
I
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner
with the City of Miami Fire-Rescue Department, authorized to carry out the herein
agreed upon responsibilities of the Sponsoring Agency.
B. Participating Agencies and any sub-grantees must abide by the grant requirements
including budget authorizations, required accounting and reporting expenditures,
proper use of funds, and tracking of assets.
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of
direct purchases of equipment or services.
D. Complying with all UASI Grant Program 2012 requirements.
E. Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which in turn will guide development of an Urban Area Homeland
Security Strategy.
F. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
Homeland Security Strategy.
H.- Complying with the requirements or statutory objectives of federal law.
Page 5 of 10
I. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
J. Submitting required reports as prescribed by the Sponsoring Agency.
L. Maintaining an equipment inventory of UASI purchased items.
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Section
768.28, Florida Statutes, and each party agrees to be fully responsible for the
of its agents or employees to the extent permitted b
respective acts and omissions g p y
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to which sovereign immunity may be applicable. Nothing herein shall be
construed as consent by a municipality, state agency or subdivision of the State of
Florida to be sued by third parties in any manner arising out of this Agreement or
any other contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase,
receive, and pay invoices in full for equipment, services, and allowable personnel
costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency.
Page 6 of NUMPAGES 10
Vllo FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of
Federal funds during their fiscal year are required to submit an organization-wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMB
Circular A-1 33.
B. The Secretary of Homeland Security and the Comptroller General of the United
States shall have access to any books, documents, and records of recipients of
UASI Grant Program 2012 assistance for audit and examination purposes, provided
that, in the opinion of the Secretary of Homeland Security or the Comptroller
General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through
any authorized representative, access to and the right to examine all records, books,
papers or documents related to the grant.
C. Financial Status Reports are due within 15 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quartersl as well as for periods where no grant activity
occurs.
D. Submit progress reports to describe progress to date in implementing the grant and
its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the
continued mutual agreements of the parties.
Page 7 of NUMPAGES 10
VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment on the grounds of race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
shall remain in full force and effect.
C. This Agreement may be terminated by either party on thirty (30) days written notice
to the other party at the address furnished by the parties to one another to receive
notices -under this agreement or if no address is specified, to the address of the
parties' signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the
undersigned parties, and shall supersede any prior Memorandum of Agreement
among the parties, written or oral, except for any executory obligations that have
not been fulfilled.
E. This Agreement will end on April 30, 2014, unless otherwise extended, by a written
amendment duly approved and executed prior to April 30th, 2014, at which time the
parties may agree to renew the association. Renewal will be based on evaluation
of the Sponsoring Agency's ability to conform to applicable program requirements,
laws and procedures, training and equipment standards as prescribed by the grant.
Page 8 of NUMPAGES 10
I
SPONSORING AGENCY
ATTEST: THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
Todd Hannon John y Martinez, E.
City Clerk City pager
f fr
APPROVED AS TO FORM AND APPROVED AS TO`IN.SURANCE
/ F
CORRECTNESS: REQUIRENMEN/TS:
r' 1
c=
Victoria M ndez Calvin Ellis`, Director
E
City Attorney Departmenof Ri"sk Management
f L
f1
i
i
1.
Page 9 of 10
PARTICIPATING AGENCY
"City of Miami Beach"
ATTEST:
BY:
a e:
NAME: �� ►'VL�'1'l�-( L-, "qO
TITLE:
Title:
APPROVED AS TO FORM AND
�l3 CORRECTNESS:
ATTEST
Participating Agency Attorney
INCORP -�"
ORATED: ;
` �•
IV
APPROVED AS TO
FORM &LANGUAGE
F nR EXECUTION
Ci rney Daid
VA
Page 10 of 10
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City of Miami City Hall
G QF 3500 Pan American Drive
Miami,FL 33133
(s ' www.miamigov.com
Master Report
Y� '-
Resolution R-13-0328
File ID#: 13-00907 Enactment Date: 9/12/13
Version: l Controlling Office of the City Status: Passed
Body: Clerk
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION,WITH ATTACHMENT(S),ESTABLISHING A
NEW SPECIAL REVENUE PROJECT ENTITLED:"URBAN AREA SECURITY INITIATIVE("UASI")
GRANT PROGRAM FISCAL YEAR 2012",AND APPROPRIATING FUNDS FOR THE OPERATION OF
SAME,IN THE AMOUNT OF$5,239,265,CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY,DIRECTLY TO THE STATE OF FLORIDA DMSION OF
EMERGENCY MANAGEMENT;AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT
AWARD AND TO EXECUTE THE FEDERALLY-FUNDED SUBGRANT AGREEMENT,IN
SUBSTANTIALLY THE ATTACHED FORM,AND ANY NECESSARY DOCUMENTS IN ORDER TO
IMPLEMENT THE ACCEPTANCE OF SAID GRANT AWARD;AUTHORIZING THE CITY MANAGER
TO EXTEND-SAID UASI GRANT PROGRAM FISCAL YEAR 2012 AS NECESSARY AND TO EXECUTE
ANY OTHER RELATED MODIFICATIONS,AMENDMENTS OR EXTENSIONS ON ALL MATTERS
EXCEPT THOSE DEALING WITH FUNDING CHANGES;AUTHORIZING THE EXPENDITURE OF
FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY
EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES;FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE MEMORANDA OF AGREEMENTS,IN SUBSTANTIALLY THE ATTACHED
FORM(S),WITH ITS CONTIGUOUS PARTNERS,STATED HEREIN,SETTING FORTH THE PARTIES'
RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE UASI
PROJECT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF FIRE-RESCUE,
CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED.
Reference: Introduced: 8/1/13
Name: Establishing Revenue-UASI FY'12
Requester: Department of Cost: Final Action: 9/12/13
Fire-Rescue
Notes:
Sections:
Indexes:
Attachments: 13-00907 Legislation.pdf,13-00907 Summary Form.pdf,13-00907 Exhibit l.pdf
Action History
Ver. Acting Body Date. Action Sent To Due Date Returned Result
City of Miami Page 1 Printed on 9/26/2013
I
I Office of the City 8/26/13 Reviewed and
Attorney Approved
I City Commission 9/12/13 ADOPTED 1
A motion was made by Michelle Spence-Jones,seconded by Francis Suarez,that this matter be ADOPTED.The
motion carried by the following vote:
Aye:4-Wifredo(Willy)Gort,Marc David Sarnoff,Frank Carollo and Michelle Spence-Jones
Absent:1-Francis Suarez
1 Office of the Mayor 9/18/13 Signed by the Mayor Office of the City
Clerk
1 Office of the City Clerk 9/18/13 Signed and Attested by
City Clerk
City of Miami Page 2 Printed on 9/26/2013
I
City of Miami City Hall
3500 Pan American Drive
�t Miami,FL 33133
_` f A
� www.miamigov.com
.*t oes� euuo' i
Text File Report
File ID: 13-00907 Type: Resolution Status: Passed
Enactment#: R-13-0328 Enactment Date: 9/12/13
Version: 1 Introduced: 8/1/13 Controlling Body: Office of the City
Clerk
A RESOLUTION OF THE MIAMI CITY COMMISSION,WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN AREA SECURITY
INITIATIVE("UASI")GRANT PROGRAM FISCAL YEAR 201211,AND APPROPRIATING FUNDS
FOR THE OPERATION OF SAME,IN THE AMOUNT OF$5,239,265,CONSISTING OF A GRANT
FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY,DIRECTLY TO THE
STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT;AUTHORIZING THE CITY
MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE FEDERALLY-FUNDED
SUBGRANT AGREEMENT,IN SUBSTANTIALLY THE ATTACHED FORM,AND ANY
NECESSARY DOCUMENTS IN ORDER TO IMPLEMENT THE ACCEPTANCE OF SAID GRANT
AWARD;AUTHORIZING THE CITY MANAGER TO EXTEND SAID UASI GRANT PROGRAM
FISCAL YEAR 2012 AS NECESSARY AND TO EXECUTE ANY OTHER RELATED
MODIFICATIONS,AMENDMENTS OR EXTENSIONS ON ALL MATTERS EXCEPT THOSE
DEALING WITH FUNDING CHANGES;AUTHORIZING THE EXPENDITURE OF FUNDS TO
VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE
PURSUANT TO THE UASI GRANT GUIDELINES;FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE MEMORANDA OF AGREEMENTS,IN SUBSTANTIALLY THE
ATTACHED FORM(S),WITH ITS CONTIGUOUS PARTNERS,STATED HEREIN,SETTING
FORTH THE PARTIES'RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND
SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY OF.MIAMI DEPARTMENT
OF FIRE-RESCUE,CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED.
WHEREAS,the United States Department of Homeland Security("USDHS"),is authorized by the Emergency Wartime
Supplemental Appropriations Act 2003,to provide funds to states for subsequent distribution to selected urban areas to
address the unique equipment,training,planning,exercise and operational needs for large urban areas,and to assist them in
building an enhanced and sustainable capacity to prevent,respond to,and recover from threats or acts or terrorism;and
WHEREAS,the USDHS,through the State of Florida Division of Emergency Management("FDEM"),has sub-granted
an Urban Area Security Initiative("UASI")Grant Project Fiscal Year 2012 to the City of Miami("City")in the amount of
$5,239,265;and
WHEREAS,the City's Department of Fire-Rescue will use said funds to continue to address the unique equipment,
training,planning,exercise and operational needs of the City and its contiguous partners and to continue building an
City of Miami Page 1 Printed on 9/2612013
I .-
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and
incorporated as fully set forth in this Section.
Section 2. The following new Special Revenue Fund is established and resources are appropriated as described below:.
FUND TITLE: Urban Area Security Initiative Grant Program $5,239,265
Fiscal Year 2012
RESOURCES: Department of Homeland Security directly to
the State of Florida Division of Emergency
Management
APPROPRIATIONS: $5,239,265
Section 3. The City Manager is authorized 11)to accept said grant award and to execute the Federally-Funded Subgrant
Agreement,in substantially the attached form,and any necessary documents in order to implement the acceptance of said
grant award.
Section 4. The City Manger is authorized f 1) to extend said UASI Grant Program Fiscal Year 2012 grant awards as necessary
and to execute any other related modifications,amendments or extensions on all matters except those dealing with funding
changes,in connection with the development and support of the UASI projects administered by the City's Department of
Fire-Rescue,as an UASI Sponsoring Agency,contingent upon the funding of the UASI projects being secured in the form
of grants from the Federal Department through the FDEM.
Section 5. The City Manager is further authorized (1)to execute MOA's,in substantially attached form(s),with its
contiguous partners,Broward County,Broward County Sheriff s Office,the City of Coral Gables,the City of Coral Springs,
the City of Fort Lauderdale,the City of Hialeah,the City of Hollywood,the City of Miami Beach,the City of Miami Gardens,
the City of Miramar,the City of Pembroke Pines,the City of Sunrise,Miami-Dade County,Monroe County,Palm Beach
County,Palm Beach County Sheriff s Office,and the Village of Key Biscayne,for the purpose of setting forth the parties'
responsibilities in connection with the development and support of the UASI Grant Program Fiscal Year 2012 administered
by the City's Department of Fire-Rescue,an UASI sponsoring agency,contingent upon funding of said project being
secured.
Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.121
City of Miami Page 2 Printed on 9126/2013