Amendment 1 with MDC & CMB ID Assistance Program t 2013 - 218,413
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AMENDMENT#1 OF THE AGREEMENT
BETWEEN
MIAMI-DADE COUNTY AND
THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
CONTRACT#: PC-1314-ID-B
THIS AMENDMENT #1 OF THE AGREEMENT (the "Agreement Amendment") is made as
of op, Zvi T by and between Miami-Dade County, through the Miami-Dade
County Homeless Trust (the "County") and The City of Miami Beach, a grantee-who
provides social services to homeless individuals, hereinafter referred to as the "Provider".
WITNESSETH:
WHEREAS, On November 29, 2012, the County and the Provider entered into a Grant
Agreement ("Agreement") which provides funding for the provision of identification
assistance services to homeless individuals and families in Miami-Dade County..
WHEREAS, this Agreement provides for certain rights and responsibilities of the County;
and
WHEREAS, the Agreement allows for amendments and extensions at the sole discretion of
the County; and
WHEREAS, the County is desirous of extending and amending the Agreement for one (1)
additional year pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED,-for and consideration of the mutual agreements
between the County and the Provider, which are set forth in this Amendment #1 of the
Agreement, the receipt and sufficiency of which are acknowledged, the Count and the
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Provider amend this Agreement as follows:
ARTICLE I — Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment #1 of
the Agreement.
ARTICLE II — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of- the
Agreement shall remain in full force and effect.
o
THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
GRANT#: PC-1314-ID-B
ARTICLE III —Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
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Subject to available funds, the maximum amount payable for services rendered under this
contract shall not exceed:
® IDENTIFICATION ASSISTANCE PROGRAM $259000.00
Both parties agree that should available County funding be reduced, the amount payable
under this Contract may be proportionately reduced at the sole discretion and option of the
County..
All services undertaken by the Provider before the County's execution of this Contract shall
be at the Provider's risk and expense.
It is the responsibility of.-the Provider to maintain sufficient financial resources to meet the
expenses incurred during the period between the provision of services and payment by the
County.
The County, at its sole discretion, may allow Provider an advance of N/A once the
Provider has submitted an appropriate request and submitted an invoice in the form
required by the County.
Article 3 is replaced as follows:
ARTICLE 3. SCOPE_OF SERVICES
The Provider shall render services in accordance with the 2013-2014 Scope of
Services incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment A
in a manner deemed satisfactory to the County. Any modification or amendment to the
Scope of Services shall not be effective until approved by the County and Provider in
writing.
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THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
GRANT#: PC-1314-ID-B
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance.with
the 2013-2014 Budget, which is attached hereto and incorporated herein as Attachment B.
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The parties agree that the Provider. may, with the County's prior written approval,
revise the line item budget, and such revision shall not require a'n amendment to this
Contract.
.Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Term of this Contract shall commence on
October 1, 2013 and terminate at the close of business on September 30, 2014.
Contingent upon the existence of sufficient funding and the approval of the County, this
Contract may be extended for two (2) additional one (1) year term,_at the County's sole
discretion.
Article 19, Section N is added as follows:
ARTICLE 19.
N. Continuum of Care (CoC) Coordinated Intake and Assessment Process
The Provider shall participate in the Continuum of Care's (CoC) Coordinated Intake and
Assessment process, to include, but not limited to: participation in the CoC's defined
process to make and receive referrals for housing and/or services (including the use of the
Homeless Management Information System (HMIS) for such, if required in the Standards
of Care);- use of any forms required (e.g. -Release of Information, Homeless Verification
Form, Chronic Homeless Verification Form, etc.); compliance with established Standards of
Care (and any revisions thereof) relating to eligibility criteria and timely processing of
referrals; and cooperation with established prioritizations for placement.
Article 19, Section O is added as follows:
ARTICLE 19.
O. Public Records
Pursuant to Section 119.0701 of the Florida Statutes, if the Provider meets the definition
of "Contractor" as defined in Section 119.0701(1)(a), the Provider shall:
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THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
GRANT#: PC-1314-ID-B
(a) Keep and maintain public records. that ordinarily and necessarily would
be required by the-public agency in order to perform the service;
(b) Provide the public with access to public records on the same terms
and conditions that the public agency would provide the records and at a
cost that does not exceed the cost provided in this chapter or as otherwise
provided by law;
(c) Ensure that puhlic records that are exempt or confidential and exempt
from public records disclosure requirements:are not disclosed except as
authorized by law; and
(d) Meet all requirements for retaining public records and transfer to the
County, at no County cost, all public records created, received,
maintained and or directly related to the performance of this Agreement
that are in possession of the Provider upon termination of this
Agreement. Upon termination of this Agreement, the Provider shall
destroy any-duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored
electronically must be provided to the County in a format that is
compatible with the information technology systems of the County.
For purposes of this Article, the.term "public records"' shall mean all documents,
papers, letters, maps, books, tapes, photographs, films, sound recordings, data
processing software, or other -material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or
ordinance or in connection with the transaction of official business of the County.
Provider's failure to comply with the public records disclosure requirement set
forth in- Section 119.0701 of the Florida Statutes shall be a breach of this
Agreement.
In the event the Provider does not comply with the public records disclosure
-requirement set forth in Section 119.0701 of the Florida Statutes, the County may, at
the County's sole discretion, avail itself of the remedies set forth under this Agreement
and available at law..
SIGNATURES APPEAR ON THE FOLLOWING PAGE
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THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
GRANT#: PC-1314-ID-B
IN WITNESS WHEREOF, the parties have caused this five 5 page Amendment #1 of
the Agreement to be executed by their respective and duly authorized officers the day
and year first above written.
THE CITY OF MIAMI BEACH MIAMI-DADE COUNTY
By: s By:
Name: KC:,t Wo 5 Name:
Title: P'q)W Title:
Date: t 111113 Date: 11 rj �3
Attest: Attest: HARVEY RUVIN Clerk
ek
Authorized Person OR Board of County Commissioners
Notary Public
Print Name: By:
Title: Print Name:
inq
aza
Corporate Seal OR Notary Seal/Stamp:
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O•DIIIIPif
BARBARA S.KAWAYEK
MY COMMISSION#FF 029319
EXPIRES:October 19,2017
Bonded Thru Notary Public Underwriters
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
t me Date
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A
• THE CITY OF MIAMI BEACH IDENTIFICATION ASSISTANCE GRANT
GRANT#: PC-1314-ID-B
ATTACHMENT A
THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
GRANT#: PC-1314-ID-B
SCOPE OF SERVICES
The provider agrees to provide identification assistance services to 300 homeless persons in Miami-Dade
County. The following services must be provided under this Agreement:
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■ Identification document replacement services for homeless persons in Miami-Dade County.
Documents to be replaced include but are not limited to:
1. Florida Identification Cards
2. Birth Certificates
3. Marriage Certificates
4. School Records
5. Court Documents (judgments, orders,related documents)
6. Lawful Permanent Resident Cards
7. Naturalization Certificates
8. Florida Driver's Licenses
Note: The cost of replacing the documents specified above may be funded via this grant or where
applicable fee waivers may be obtained via the appropriate source.
■ Staff shall deliver identification services to homeless individuals.
■ Staff shall maintain a regular working schedule, as may be modified from time to time as
mutually agreed upon in writing, with an intake specialist/case worker providing services.
Staffing will be provided primarily in the Miami Beach Office of Homeless Programs located at
555 17`x' Street,Miami Beach,Florida.
■ Provide referral services for community-based resources including but not limited to: legal and
medical services,food, employment,vocational training and clothing.
■ Provide follow-up and tracking of each person assisted to determine outcome measures.
PERFORMANCE MEASURES
EXPECTED OUTCOMES INDICATORS
1. Homeless clients will be assessed 300 clients will be assessed
2. Homeless clients will obtain vital personal 200 or 66% of homeless clients will obtain vital
identification documents. personal identification documents.
3. Homeless clients will obtain official photo 150 Or 50% of homeless clients will obtain official
identification. photo identification.
1 The City of Miami Beach Homeless Assistance Program
Identification Assistance Program Grant
PC-1314-ID-D
ATTACHMENT H
OUTCOMES AND PERFORMANCE
MEASUREMENTS MONTHLY REPORT
EXPECTED OUTCOMES INDICATORS
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1. Homeless clients will be assessed clients will-be assessed
2. Homeless clients will obtain vital.personal or % of homeless clients will obtain
identification documents. vital personal identification documents.
3. Homeless clients will obtain official photo or % of homeless clients will obtain
identification. official photo identification.
EXPECTED OUTCOMES CURRENT MONTH YEAR-TO-DATE
1. Homeless clients will be assessed
300 clients will be assessed
2, Homeless clients will obtain vital personal
identification documents.
200 or 66% of homeless clients will obtain
vital personal identification documents.
3. Homeless clients will obtain official photo
identification.
150 Or 50% of homeless clients will obtain
official photo identification.
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ATTACHMENT L
MIAMI-DADE COUNTY HOMELESS TRUST
ANNUAL ACTUAL EXPENDITURE REPORT
CITY OF MIAMI BEACH HOMELESS ASSISTANCE PROGRAM
IDENTIFICATION ASSISTANCE PROGRAM—GRANT NUMBER PC-1314-ID-B
OCTOBER 19 2013—SEPTEMBER 309 2014:
Name of Agency: THE CITY OF MIAMI BEACH
$ 259000.00
Month of Services Amount Paid
October 2013
November 2013
December 2013
January 2014
February 2014
March 2014
April 2014
May 2014
June 2014
July-2014
August 2014
September 2014
Total Requested $ 0.00
Balance Remaining $ 25,000.00
Executive Director Signature
Executive Director-Printed Name
Signature Date