2013-28141 Reso RESOLUTION NO. 2013-28141
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING THE "FILM AND PRINT
PRODUCTION GUIDELINES," AND HEREBY PERMITTING AND
RESTRICTING FURTHER USES ON PUBLIC PROPERTY.
WHEREAS, the City of Miami Beach (the "City") declares that it is in the interest of the
citizens of Miami Beach to ensure that film productions are compatible throughout the City,which is
an internationally recognized tourist destination; and
WHEREAS,the Administration acknowledges that specific measures must be taken in order
to minimize the disruptive impact and negative consequences to surrounding residential inhabitants
and business entities; and
WHEREAS,the Administration has reviewed the enforcement provisions that are applicable
for film and print production permit violations, and is recommending these necessary amendments
that shall establish appropriate fines and penalties against those individuals who violate the
requirements of Chapter 12, Article I, "Film and Print Productions," of the City Code; and
WHEREAS, detailed revisions to the Film and Print Production Guidelines are provided in
the attachment, and are necessary to protect the public health, safety, and welfare from potential
problems associated with film and print productions.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission hereby approve
and adopt the attached amendments to the City's Film and Print Production Guidelines.
PASSED and ADOPTED this, the kA day of FebrGt4rV , 2013.
ATTEST:
f M O LEVINE
RAFAEL D �LERK
APPROVED AS TO
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T:\AGENDA\2013\February ilm and Print Guidelines Amendment RESO rev.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution amending the "film and print production guidelines," and hereby permitting and restricting further uses on
public property.
Key Intended Outcome Supported:
Diversify Business Base in Miami Beach
Supporting Data (Surveys, Environmental Scan, etc.): In 2012 the City issued 1,004 total film and print permits. Of
those, 54 separate entrees for locations in single family homes with a total of 182 days in total.
Item Summary/Recommendation:
The City periodically reviews it's guidelines to determine if amendments are necessary. The City's Production Industry Council (PIC)
has reviewed amendments to the guidelines at numerous meetings since January 2012. In considering amendments PIC recognized
the long-term value of managing and promoting this industry, and proactively encouraging its continued growth. Proposed
amendments(see attached) mutually agreed to by all parties include the following:
• Clarify the enforcement section of film permits;
• further defining"City-wide"and"Driving Shot"permits;
• expanding the Vehicle Beach Access Policy pertaining to all beach, park and pedestrian use areas;
• other amendments include clean up language to various sections;
• removing the current exemption available to small print productions from being required to provide notification to neighboring
properties.
As you know, in a letter to the City Manager on February 22, 2012, Mr. Alex Tachmes, on behalf of his client, the residents of 4350
North Bay Road (Irwin and Nora Friedman) have requested the City further restrict the frequency and number of Film & Print Permits
in Single Family districts. Mr. Friedman has proposed amendments that would allow up to five (5) days of film and print activity per
month without neighbor consent, only notification as currently required. Any film or print activity above five (5) days per month could
still occur, but would require the consent of abutting residents.
Neighborhood and Community Affairs Committee discussed this item on April 24, September 24, 2012, October 15, 2012 and
November 19, 2012. The Production Industry Council held a Film & Print Guidelines Community Meeting on May 14, 2012, While
some good ideas were brought forward by the residents, such as registering homes,the general consensus of the attending residents
was that Mr. Friedman's proposal was too liberal, even though the majority of the complaints registered were not relevant to legally
permitted film and print uses. With no compromise obtained, the Production Industry Council worked to cull all suggestions to create
a compromise with the City Administration, taking into account the needs of the residents but also with a need to ensure the industry
could continue to thrive in Miami Beach.
On January 25, 2013, Commission Libbin submitted a memorandum (see attached) recommending the City consider a radius
restriction within 500 feet of a hospital or fire station where film and print activity would be restricted to no more than 5 days per month
without neighbor consent.
The Administration, the Production Industry Council and other interested parties all agree that amendments were needed in the Film
and Print Guidelines to tighten the requirements. As such, significant changes have been made to the Film and Print Guidelines that
substantially have drafted and agreed to by all parties. The only outstanding issue left to resolve is whether to allow up to 10 days of
film and print activity per month without neighbor consent or to limit this to 5 days as desired by Mr. Friedman. Considering that the
majority of the amendments proposed by the Administration are not controversial staff recommends approval of the Production
Industry Council (PIC) recommendation, which allows up to 10 days of film and print activity per month without neighbor consent. If
the City Commission feels additional compromise is needed in order to reach consensus between the two groups, the Administration
would continue to work with both groups in an effort to reach consensus. Finally,the Administration is seeking direction from the City
Commission regarding whether or not to include a radius restriction as proposed by Commissioner Libbin.
Advisory Board Recommendation:
Neighborhood and Community Affairs Committee discussed this item on April 24, September 24, 2012, October 15, 2012 and
November 19, 2012.The Production Industry Council (PIC) has reviewed amendments to the guidelines at numerous meetings since
January 2012.
Financial Information:
Source of Amount Account
Funds: I
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Max Sklar, Acting Assistant City Manager
Sign-Offs:
Department Director As pendm ii y a ity Manager
A KGB
T:\AGENDA\2013\February 6\Film and Print Guideline Summ doc.docx
AGENDA ITEM Rr7
MIAMIBEACH DATE 'r<o2
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the Ci Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: February 6, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AMENDING THE "FILM AND PRINT PRODUCTION GUIDELINES," AND HEREBY
PERMITTING AND RESTRICTING FURTHER USES ON PUBLIC PROPERTY
ADMINISTRATION RECOMMENDATION
Considering that the majority of the amendments proposed by the Administration are not controversial and,
considering the length of time that these amendments have been discussed, staff recommends approval of the
Production Industry Council (PIC) recommendation. If the City Commission feels additional work is needed in
order to reach consensus between the two groups, the Administration would continue to work with both groups
in an effort to reach consensus.
KEY INTENDED OUTCOME SUPPORTED
Diversify Business Base in Miami Beach
BACKGROUND
On April 18, 2001, the City Commission adopted Ordinance No. 2001-3303 which established procedures and
criteria for the issuance of film permits in the City. At the same time, the City Commission adopted a
companion Resolution that established Film and Print Guidelines. The Film & Print guidelines outline
insurance, indemnity and application requirements; basic requirements for Police and other municipal services;
do's and don'ts of filming; restrictions; and requirements. They also include requirements for residential
production requests, as well as more detailed enforcement policies. These guidelines have been designed to
allow the City flexibility in the coordination of productions. Rarely are productions "cookie cutter" in nature, and
flexibility in the review and approval process allows City staff to be proactive and responsive in accommodating
the varying needs of this industry, while mitigating any impacts of the production on the neighborhood(s).
The Tourism and Cultural Development Department, Office of Film and Special Events, is responsible for
facilitating compatible production and, with the oversight of the City Manager's office, issues Film and Print
Permits. The Office serves the needs of the City's thriving production community while safeguarding the City's
neighborhoods and businesses. The Office of Film and Special Events issues close to 1000 film permits each
year and is an information resource to productions, businesses and residents alike.
Film and Print production is a coveted industry, responsible for substantial direct and indirect economic impact
to Miami Beach. In 2011, using data collected from the Miami Beach and Miami-Dade film permit systems,
Miami Beach alone issued 968 film and print permits for location filming, accounting for $87,070,838 dollars
spent and 22,209 room nights all within Miami Beach. This information is collected by the City and the County
from the productions as part of the permit application process. Miami Beach was part of the key leadership in
pushing through the state of Florida's largest film and entertainment incentive in 2010, which has accounted for
116 new projects, spending over $827 Million in Florida qualified expenditures (of that, $465 Million in wages
City Commission Meeting
Film and Print Guidelines
Proposed Amendments
February 6, 2013 Page 2
for over 136,000 Florida jobs) and nearly 150,000 room nights for the Southeast region of the state (Miami-
Dade, Broward, Palm Beach, Monroe counties), including the recent upswing of productions in our community,
such as Miami Beach-set "Magic City," the filmed in Miami Beach for LA "Rock of Ages" as well as the
upcoming release of "Step Up Forever." The images taken here in all mediums are transmitted throughout the
world and are a true engine for our tourism destination. Historically, from Frank Sinatra to Jackie Gleason, the
production industry has filled our hotels and restaurants, led to urban renewal and substantial investment,
enhanced media attention and awareness for the destination and created jobs for residents. It is a green, self
marketing economic windfall and is always at risk of being wooed to our competition, whether within Florida
(Orlando, Tampa, Jacksonville), nearby states (Georgia, Louisiana) or outside the country altogether (Puerto
Rico, or Columbia).
The guidelines, while somewhat burdensome and cost prohibitive to some productions, are designed to
maintain the integrity of a neighborhood, and have become a model other communities have referenced when
trying to create their own. Though rarely explored to such limits, the Film and Print Guidelines allow any
residential property in the City of Miami Beach to host production activity a maximum of sixty (60) days within a
six (6) month period. The number of days the guidelines allows takes into consideration the most frequent
production uses of Miami Beach residences, fashion/ print productions, which most often are contained to one
motor home; reality shows, which minimize the production elements altogether to capture a more realistic
setting; and telenovelas (most by locally based Telemundo), which have worked to streamline their production
requirements and minimize their hours to be able to utilize such locations regularly for their daily soap opera
schedule. Miami Beach residential properties are in demand for series television and feature film use, from
"Burn Notice" and "Magic City" to "Pain and Gain," starring Mark Wahlberg and Dwayne "The Rock" Johnson
and "Iron Man 3."
PROPOSED FILM & PRINT AMENDMENTS
In order for the City of Miami Beach to continue to successfully foster stability and growth in the film and print
production industry, the City periodically reviews it's guidelines to determine if amendments are necessary.
The City's Production Industry Council (PIC) has reviewed amendments to the guidelines at their January 10,
2012 and February 14, 2012 meetings. In considering amendments PIC recognized the long-term value of
managing and promoting this industry, and proactively encouraging its continued growth. Prior to attorney Alex
Tachmes' letter seeking to restrict residential film permitting, an item was already placed on the March 21St City
Commission agenda referring those recommended amendments to the Neighborhoods and Community Affairs
Committee for consideration.
Proposed amendments (see attached) mutually agreed to by all parties include the following:
• Clarify the enforcement section of film permits, mirroring recommended language approved in the
Special Event Guidelines and Regulations, which amends the fine schedule to $500 for a first offense,
$1,500 for a second offense, and $3,000 for a third and all subsequent offenses. Penalties for repeat
violations are also proposed;
• further defining "City-wide" and "Driving Shot" permits;
• expanding the Vehicle Beach Access Policy pertaining to all beach, park and pedestrian use areas.
Currently the pass is intended only for beach use. This change allows proper regulation of safety
needs for productions that require access to non-beach authorized areas, such as greenspace,
mirroring language recommended for special event guidelines; and
• other amendments include clean up language to various sections.
• removing the current exemption available to small print productions from being required to provide
notification to neighboring properties. This was an outdated clause that the Administration never
allowed as a matter of practice in order to maintain the quality of life in a neighborhood.
City Commission Meeting
Film and Print Guidelines
Proposed Amendments
February 6, 2013 Page 3
Current Residential Notice Requirements
As previously stated, these guidelines were adopted in 2001 primarily to regulate residential uses after
concerns at the time that particular homes were truly commercial studios for the Print industry. Film and Print
Permits are the only regulated commercial allowances for single family zoned districts other than garage sales
and home-based businesses.
All productions that want to film in residential neighborhoods are required to obtain a Film & Print Permit. As no
two productions are the same, the Film & Print Office may also require productions to meet additional
requirements depending on the nature and scope of the production.
The guidelines essentially allow for completely contained uses with no major external impacts within the hours
of lam and 10pm (8am on weekends and holidays) to proceed with notification to all properties within 500 feet
at least 48 hours prior to the production. Any uses beyond those hours or with more impactful elements
(parking, lane closures, simulated gunfire, etc.) require signature approvals within that same radius, with the
percentage of approvals determining what impacts the City will allow. Productions are not allowed to park
equipment or crew on the street or swale at any time unless a proper street closure has been processed and
approved, including consent (signature approval) from affected residents. In all cases where signature
approvals are required, the immediate neighboring properties must consent or the City will not issue a permit.
n h Film Guidelines signed letters of no objection (signature approval) from
In addition to notice, pursuant to the g � ( g pp )
affected neighborhood residents that live within 500 feet of the production is required for residential
productions (including the parking of production vehicles) that are to occur between the hours of 10:00 p.m.
and 7:00 a.m. weekdays and 10:00 p.m. and 8:00 a.m. weekends, as follows:
• Between 10:00 p.m. and 1:00 a.m., signed letters of no objection (signature approval) from 60%
of affected neighborhood residents must be obtained by the production.
• Between 1:00 a.m. and 7:00 a.m., signed letters of no objection (signature approval) forms from
75% of affected neighborhood residents must be obtained by the production.
• In any instance where a production proposes to film at a residential location in excess of 14
consecutive days, regardless of filming activity, the production will be required to obtain signed
letters of no objection (signature approval) from 90% of affected neighborhood residents.
• Maximum number of production days per month with resident notification is currently 28 days.
• Maximum number of consecutive production days per month with resident notification is
currently 14 days.
• Any residential location that wishes to host in excess of 60 days of filming either consecutively
or within a six (6) month period will require review by an Internal Review Board assembled by
the City Manager or his/ her designee to review the request and set conditions for approval.
Requests for review must obtain the 90% signature approvals, as well as approval from the
abutting properties before coming before the Internal Review Board.
• In all cases where signature approvals are required, the immediate neighboring properties must
consent or the City will not issue a permit.
In addition, consent (signature approval) for residential location filming during normal hours is also required in
the following circumstances:
• Productions with exceptional filming activities (e.g., simulated gunfire, bullet hits, fire effects,
explosions, car crashes, aerial filming, etc.), or high-impact productions (e.g., large numbers of
crew/talent and/or P roduction vehicles/equipment present), as determined by the Film & Print
City Commission Meeting
Film and Print Guidelines
Proposed Amendments
February 6, 2013 Page 4
Office based on an assessment of potential impact to the surrounding neighborhood, and/or any
situation in which the activities may present a public safety concern.
Residential Notice Requirements— Proposed by Mr. Irwin Friedman
As you know, in a letter to the City Manager on February 22, 2012, Mr. Alex Tachmes, on behalf of his client,
the residents of 4350 North Bay Road (Irwin and Nora Friedman) have requested the City further restrict the
frequency and number of Film & Print Permits in Single Family districts as a result of the recent activity at 4358
North Bay Road, owned by Alex Rodriguez. The property in question has obtained Film & Print Permits in
accordance with the City's Guidelines, has complied with all requirements. However, Mr. Friedman (4350
North Bay Road) believes the frequency of the activity changes the nature of a residential neighborhood.
Since becoming occupied in October, 2011, the property (4358 North Bay Road) has been issued fourteen film
and print permits (thirteen fashion/ print and one commercial) for a total of twenty-one days, all within the hours
of 7 am to 10 pm. Each of these permits has been issued in accordance to the Film and Print guidelines, with
proper notifications provided to residents within 500 feet of the property line and with all vehicles contained
within the property, with street or swale parking prohibited. During the larger commercial use (Victoria's Secret,
directed by Miami Beach resident Michael Bay), in addition to Tourism and Cultural Development staff
monitoring the production throughout the day, the City also required the production to staff three off-duty police
officers to ensure compliance. Since February, when the City was first contacted by Mr. Friedman, the City
has required off-duty police for all productions at this location. To accommodate the neighbor to the south's
concerns, productions do not park any large vehicles in the southern driveway, further minimizing any impact.
Although several complaints were received by the City, there have been no violations nor warnings issued.
Mr. Friedman has proposed amendments that would allow up to five (5) days of film and print activity per
month without neighbor consent, only notification as currently required. Any film or print activity above five (5)
days per month could still occur, but would require the consent of abutting residents. If the production
company tries, but cannot reach the abutting residents within a 24 hour period, the residents' approval is
deemed given. A copy of their detailed proposal can be found in the attached redlined versions of the
Guidelines and Code.
NEIGHBORHOOD AND COMMUNITY AFFAIRS COMMITTEE
At the April 24 Neighborhood and Community Affairs Committee, after testimony from the various represented
parties of the film and print industry as well as Mr. Friedman, Mr. Tachmes, and other residents who favored
his proposal, the Committee found Mr. Friedman's proposal too onerous for the film & print industries to thrive
in Miami Beach and referred further compromise and discussion of other options (including creating hot zones
p P ( 9 9 �
and easing the permitting process for smaller productions) to the City's Production Industry Council. The
NCAC also directed the Administration to host a community meeting in order to obtain additional public
comment and attempt to find consensus.
Taking irection from the Neighborhood and Community Affairs Committee, the Production Industry Council
g 9
held a Film & Print Guidelines Community Meeting on May 14, 2012, welcoming all parties to discuss this issue
and to find a compromise position. While some good ideas were brought forward by the residents, such as
registering homes, the general consensus of the attending residents was that Mr. Friedman's proposal was too
liberal, even though the majority of the complaints registered were not relevant to legally permitted film and
print uses. With no compromise obtained, the Production Industry Council worked to cull all suggestions to
create a compromise with the City Administration, taking into account the needs of the residents but also with a
need to ensure the industry could continue to thrive in Miami Beach.
This subject was subsequently discussed at the September 24, 2012 and October 15, 2012 NCAC meetings.
During the September meeting three (3) hours of public comments was held so the item was discussed by
City Commission Meeting
Film and Print Guidelines
Proposed Amendments
February 6, 2013 Page 5
Committee Members during the October meeting. At the October meeting Commissioner Libbin suggested
establishing a program that would allow residents to register for a "do not contact" list that would prevent them
from being contacted for an approval to allow filming next to their property. Registration would be allowed
during a specified window each year and no one would be able to add their property to the list during that year,
unless transfer of ownership was proven. This would allow the industry to know which houses are clear to
work around.
The Administration suggested those that had signed the list could be contacted for extensions beyond the
permitted five (5) days per month however; if they declined then the production company would not have the
right to appeal. The Committee (Commissioners Libbin, Exposito and Wolfson present) concurred to bring this
discussion back to the November meeting of the NCAC with some drafted alternatives from the Administration
for their review.
On November 19, 2012, the NCAC reviewed the proposed amendments once again. The discussion focused
on whether or not to institute a "do not contact" list. Consensus could not be reached and the Committee
referred the matter to the City Commission without a recommendation.
The Committee also requested the Legal Department review Mr. Frank Del Vecchio's suggestion regarding the
Zoning rule in single family districts which prohibits commercial use of private property. Pursuant to the
Committee's request the City Attorney reviewed the matter and issued the attached memorandum in response
to the question raised by Mr. Del Vecchio.
5-DAY LIST
Per the direction of the NCAC at the October 15th meeting, the Administration worked with Mr. Tachmes to
draft language for the 5-Day List for consideration. Attached (Exhibit A) is a draft of the proposed language for
your review and consideration.
The NCAC did not make a recommendation regarding the implementation of a 5-Day List, but this item was
favorably received by the resident groups. It should be noted that the Production Industry Council did not
recommend in favor of the 5-Day list because they felt the implementation of such a list would only create a
cottage industry of property owners seeking to exploit the film industry for financial gain.
PRODUCTION INDUSTRY COUNCIL RECOMMENDATIONS
The City Administration has met repeatedly with the Production Industry Council and other members of the
production industry as well as Mr. Friedman and many other residents to develop the following suggestions for
changes to the Residential Film & Print Guidelines:
• Creates classification of "Low Impact Residential Film & Print Use," allowing for 12 or less people with
no large equipment or vehicles allowed. Such uses would include smaller-sized photo shoots,
telenovelas and reality shows, which have become prevalent in Miami Beach and are most affected by
these guideline changes.
• Allows up to 10 days of film and print activity per month without neighbor signed letters of no objection,
only notification as currently required. Any film or print activity above 10 days per month could still
occur, but would require the signed letters of no objection of abutting residents if deemed "Low Impact"
and signed letters of no objection of abutting residents and no less than 60% of residents within 500' of
the property if deemed "Standard Residential Film & Print Use.
• Allows up to 5 consecutive days of film and print activity per month without neighbor signed letters of no
objection, only notification as currently required. Any film or print activity above 5 consecutive days (but
no more than 10 consecutive days) could still occur, but would require the signed letters of no objection
of abutting residents. This is a significant reduction from the current guidelines which allow for 14
consecutive days without signed letters of no objection.
• Allows a maximum of 60 days of film and print activity at any residential property within a calendar year,
which is a reduction from the 60 days in a 6 month period, or 120 days per year, currently allowed.
City Commission Meeting
Film and Print Guidelines
Proposed Amendments
February 6, 2013 Page 6
• Continue to allow for an appeal process if one of the abutting property owners/tenants does not consent
or if the property wishes to host in excess of 10 consecutive days of film and print activity or 60 total
days of film and print activity in a calendar year. The appeal would be to the Internal Review Board
who will have the authority, based on new guidelines proposed, to approve the production's request
after considering all circumstances including the opinion of the abutting property owner. The following
criteria is being proposed for consideration to be used by the Internal Review Board before determining
whether or not to approve the production's request:
• History of Code violations at the property,
• past history of the production company;
• frequency of film/print productions at the property;
• duration of the subject production;
• infrastructure and quality of life impacts (e.g. traffic interruptions),
• other impacts to adjacent property owners, including exceptional filming activities (e.g., gunfire,
bullet hits, fire effects, explosions, car crashes, aerial filming, etc.); and
• economic Impact to the City (long-term, short-term, and indirect effects on profit/costs to local
economic industries, including but not limited to hotels, restaurants, entertainment
establishments, retail, and the City).
• Establish a new requirement that if all abutting property owners/tenants do not consent, the production
does NOT have the ability to appeal.
• Expand the Internal Review Board to include a member of the subject area's City-recognized
neighborhood or homeowner's association. If the area does not have a City-recognized neighborhood
or homeowner's association, a member of the Planning Board may serve on the Internal Review Board.
• Requires property owners wishing to host permitted production activity to sign an owner affidavit,
allowing the third party to obtain permits on their behalf and agreeing to follow the permit terms and
conditions, the Film & Print Guidelines and City Code, as well as acknowledging the residence will not
knowingly be used for commercial parties, or for short term rentals as defined in the City Code.
• Require a mandatory review of the guidelines in twelve (12) months.
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a tin uidelines 28 14 120 500' 48 hrs
Friedman's
recommendations 5 82% 5 64% 60 50% abutting 24 hrs
PIC/Administration 500'-standard 48 hrs-
recommendations 10 64% 5 64% 60 50% use standard use
abutting-low 24 hrs-low
imp act use impact use
City Commission Meeting
Film and Print Guidelines
Proposed Amendments
February 6, 2013 Page 7
RADIUS RESTRICTION
On January 25, 2013, Commission Libbin submitted a memorandum (see attached) recommending the City
consider a radius restriction within 500 feet of a hospital or fire station where film and print activity would be
restricted to no more than 5 days per month.
The justification for a radius restriction is that film and print activity around hospitals or fire stations create an
environment that is detrimental to the efficient operation of a hospital or fire station and can impact public
safety. Key aspects of film and print events include road closures, an increase in truck and other vehicular
traffic, an increase in pedestrian traffic and increased on-street parking. As a result of this, ambulances and
fire trucks may be obstructed during their route to and from the fire station/emergency room and the
emergency, thus delaying the response time to a possible life threatening event. In addition, film crews will be
placed in danger as ambulances and members of the public speed to an emergency room or as the fire trucks
depart the fire station. Please refer to the attached map to see which areas would be impacted by this
restriction.
This concept was not discussed by the Neighborhood and Community Affairs Committee at any time as it was
only recently introduced. However, the Administration has informed both groups of the proposal.
CONCLUSION
The proposed changes, seen in the comparison chart above, create a 64% reduction from current Guidelines
in allowed uses of residential filming which itself is a challenge to the industry, but one they largely agree with
in order to offset concerns expressed by the residents. Mr. Friedman's proposal represents an 82% reduction
from current guidelines, which the industry feels is not sustainable.
The Administration, the Production Industry Council and other interested parties all agree that amendments
were needed in the Film and Print Guidelines to tighten the requirements. As such, significant changes have
been made to the Film and Print Guidelines that substantially have drafted and agreed to by all parties. The
proposed amendments include reducing the number of days a single family home may be used for permitted
film and print productions before neighborhood consent, included abutting property owners, is required. The
only outstanding issue left to resolve is whether to allow up to 10 days of film and print activity per month
without neighbor consent or to limit this to 5 days as desired by Mr. Friedman.
Considering that the majority of the amendments proposed by the Administration are not controversial and,
considering the length of time that these amendments have been discussed, staff recommends approval of
those items that have gained consensus (clarify the enforcement section, further defining "City-wide" and
"Driving Shot" permits, expanding the Vehicle Beach Access Policy, removing the current exemption available
to small print productions from being required to provide notification to neighboring properties, reducing the
maximum allowed production days per year to 60 days, reducing the maximum number of consecutive
productions days per month to 5 days), as well as 10 days of film and print activity per month without neighbor
consent, which is a significant reduction from the 28 days currently allowed. If the City Commission feels
additional compromise is needed in order to reach consensus between the two groups, the Administration
would continue to work with both groups in an effort to reach consensus. Finally, the Administration is seeking
direction from the City Commission regarding whether or not to include a radius restriction as proposed by
Commissioner Libbin.
KB/MAS/GW
F:\cmgr\$ALL\Max Sklar\Tourism\Film and Print\Film and Print Guidelines Amendment Memo doc.docx
EXHIBIT A EXHIBIT A
Registration on 5 Day List
Notwithstanding any other provision of these Guidelines, each homeowner will have the right,
on an annual basis, to register his or her home on the City "5 Day List" (the "5 Day List"). If a
home is registered on the 5 Day List, there shall be no more than 5 days of film or print activity
in any calendar month at any home which abuts or which has a shared boundary line with a
home on the 5 Day List. After five days per month are used in such homes, productions will be
required to obtain signed consent from the abutting resident(s) on the "5 Day List" for any further
use; however, their existence on this list should act to discourage further production use of the
properties abutting their own. Productions may not request an Internal Review Board as
detailed in section E for any property that abuts a home on the "5-Day List." The 5 day cap is
reached if there are 5 days of production activity in one home in any one calendar month,
regardless of the number of permits obtained.
To the extent any home is not registered on the 5 Day List, then the 5 Day List rules will not
apply to that home and that home will be subject to the remaining provisions of these
Guidelines.
Registration forms and instructions to register for the "5 Day List" are available at
www.filmiamibeach.com.
The registration period for homeowners wishing to be placed on the 5 Day List is September 1
to September 30. Registration for the "5 Day List" does not automatically renew and must be
received in the Office of Film and Print or postmarked each year within the designated
registration period only. No later than August 15 of each year, the City will notify all
homeowners in the City (through the City's standard communication tools) that they may
register their home on the 5 Day List by notifying the City of such registration between
September land September 30. Any homeowner who registers his or her home during that
period of time will be on the 5 Day List for the 12 month period commencing October 1. During
the first year that the 5 Day List is adopted as part of these Guidelines, the City shall provide
notice of a 30 day registration period, commencing with the date of adoption of these
Guidelines, for homeowners to register to be on the 5 Day List. After expiration of the 30 day
period, any homeowner that has registered will be on the 5 Day List until the next occurring
September 30.
The list of homes registered on the 5 Day List will be on the City's website and will be made
available to a n y p roduction company requesting such information as well as to any other r person
or entity who requests it.
After registering his or her home on the 5 Day List, a homeowner has the right to remove his or
her home from the list by written notification to the City. If a home transfer's ownership over the
course of the year, the new homeowner may at any time send to the Office of Film and Print an
affidavit stating they are the new property owner and make a one-time change, requesting the
property be placed on or removed from the "5 Day List."
MIADOCS 6968368 1
EXHIBIT B
imp
MIAMI BEACH F
l
OFFICE OF THE CITY ATTORNEY
JOSE SMITH,CITY ATTORNEY `
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bowe d McMbb rs of the City Commission
t
FROM: Jose Smith, City Atto ey
j DATE: December 10, 2012
SUBJECT: Discussion Regarding Proposed Amendments to the City's Film and Print
Guidelines.
i
The Neighborhoods/Community Affairs Committee considered this subject on November 19,
2012, and requested a City Attorney Opinion on the relationship of the City's Film and Print
ordinances in Chapter 12 of the City Code, to the City's Land Development Regulations
("LDRs"). This memorandum responds to that request.
The LDRs permit accessory uses In single family homes that are customarily associated with a
single family home. Section 142-905(a) provides:
Generally. Permitted accessory uses in single-family districts are those uses
which are customarily associated with single-family houses such as but not
limited to decks, swimming pools, spas, ornamental features, tennis courts.
However, in no instance shall landing or storage areas for a helicopter, or other
aircraft, be permitted as an accessory use. The planning and zoning director may
allow other accessory uses if the director finds after consultation with the
chairman of the planning board that they will not adversely affect neighboring
properties, based upon the criteria listed in section 142-901. Appeal of the
director's decision is to the board of adjustment pursuant to chapter 118, article
VIII.
With regard to film and print production, the City Commission, through Chapter 12, has set the
City's policy that the City Manager or the Manager's designee, shall have the authority to Issue,
modify or revoke permits for film and print productions, in accordance with criteria set forth in
City Code section 12-1, and the film and print regulations approved by separate resolution of the
city commission. This policy allows limited accessory use commercial film and print activity on
residentially zoned (private) property, pursuant to a film and print permit, as provided in City
Code section 12-1(1),which provides:
Except for filming by individuals for personal or educational use, and
"professional journalists" collecting, photographing, recording, or reporting
"news," as such terms are defined in F.S. § 90.5015, it shall be unlawful to
engage In film and print production activities on public property, residentially
zoned (private) property, or in film and print activities that require any city
services, without a film and print permit, (emphasis added).
,
U:4'WiOIL'C1Y.S•39YS��+Ni.:�iWa.-uu..vr..•..Mru.r+.r+..wr.r..«. w+r..r._______..—_.,._ ___._
Memorandum to Mayor and Commission
Page 2of2
Thus,with a permit, film and print activity can occur on"residentially zoned (private) property."
I
City Code Chapter 12 (adopted by ordinance) and guidelines (adopted by resolution) set the i
policy by which the film and print activities are regulated. They operate entirely outside the
LDRs to set the policy without burdening the LDRs, or the Planning Department,which would be
required to interpret and enforce them.
As such, film and print activity in single family houses are permitted accessory uses, as
confirmed in the LDRs, and the City Code, Part A, and are not illegal commercial activities in
single family neighborhoods.
Please advise If you need anything further In this regard.
i
JS/GMH/s
. r
III
F;\ATTO\HELG\Ordinances\Fflm&printWemo to commn re LDRs 12.7-12.doc
We are committed to providing excellent public service and safety to all who live,work,and ploy in our vibrant,tropical,historic community.
i
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EXHIBIT C
m
- MIAM I BEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Kathie Brooks, Interim City Manager
FROM: Jerry Libbin, Commissioner
DATE: January 25, 2013
SUBJECT: Rationale for Exclusion of Hospital Zone
Film and print events within 500 feet of a hospital or fire station create an
environment that is detrimental to the efficient operation of a hospital or fire station
and impact public safety. Key aspects of film and print events include road closures,
an increase in truck and other vehicular traffic, an increase in pedestrian traffic and
increased on-street parking. As a result of this, ambulances and fire trucks may be
obstructed during their route to and from the fire station/emergency room and the
emergency, thus delaying the response time to a possible life threatening event. In
addition, film crews will be placed in danger as ambulances and members of the
public speed to an emergency room or as the fire trucks depart the fire station.
Please contact my office at ext. 7106 if you have any questions.
J L/er
We are committed to providing excellent public service and safety to all who live, work,and play in our vibrant, tropical,historic community.
GCITY OF MIAMI BEACH - FILM AND PRINT OFFICE 0 EXHIBIT D
<P%: (305) 673-7070 Email: film(aDmiamibeachff.gov
FILM & PRINT REQUIREMENTS AND GUIDELINES
I. WHO NEEDS A FILM PERMIT? 1
I. PERMIT APPLICATION REQUIREMENTS 1
III. NEWS MEDIA 2
IV. STUDENTS 2
V. CITY SERVICES 2-6
VI. CITY WIDE PERMITS 6
VII. RESIDENTIAL NEIGHBORHOOD FILMING 6-9
VIII. MORATORIA 10
IX. ENFORCEMENT 10
X. MISCELLANEOUS 10-11
XI. REVISIONS 11
XII. COMMUNITY 11
XI I I. OTHER GOVERNMENT AGENCIES 11
XIV. ASSOCIATION & PROPERTY OWNERS 12
XV. SUMMARY 12
XVI. PRODUCTION INCENTIVES PROGRAM 13
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I. WHO NEEDS A FILM & PRINT PERMIT?
Individuals or businesses wishing to conduct commercial film, television, video, online
media, radio and photography projects (hereafter referred to as "Productions") must
obtain a Film & Pprint permit from the City of Miami Beach (hereafter referred to as
"Cit " .
Film & Print permits are issued for both public and private properties. Film aR
PFOR Production activities taking place on private (commercially zoned) property may not
require a permit, as long as those activities (including all support vehicles and
equipment) are completely self-contained eR—within the property. Any production
activities that require city services, including meter rentals, use of off-duty police or fire,
etc., require a Ffilm & -Print permit. The permit shall be available for inspection at
the site on which the phetGgraphy andIeF fiImH4ggproqdquction is to occur. Upon the
request of any police officer or code enforcement officer of the City, the owner, lessee
or representative of the production company shall exhibit such permit.
II. PERMIT APPLICATION REQUIREMENTS
Individuals or businesses wishing to conduct commercial film, television, video and
photography projects must provide the City with a copy of the following documents prior
to the issuance of any Ffilm & Pprint permits:
• Valid cGertificate of itnsurance for no less than one million US dollars (or currency
equivalent) in general liability coverage, naming the City of Miami Beach as
FILM&PRINT REQUIREMENTS AND GUIDELINES 201284
-1-
additional insured and peli s-y certificate holder;
• Completed Indemnity Agreement (downloadable on City's website), signed and
sealed (notary seal or corporate seal), with entity matching the insured part y; and
• Completed permit application-fern, with permittee matchinq insured and indemnified
entity.
A. Requests for-a Him & Print permits should be received no less than feuT--two
working days prior to the start of production in commercial districts and five
working days prior to the start of production in residential areas of Miami Beach,
unless additional time is required due to the nature of the request.
Film permit applicants are issued permits that are date, time, and location specific,
except for "Miami Beach Citywide" permit.- Requests for filming on weekends or
holidays are reviewed on a case-by-case basis. Locations for Film & Print permits are
reserved on a first-come, first-serve basis, regardless of the size or scope of the
production.
B. A Miami Beach Citywide permit allows for small teams (less than ten people in
total) with minimal equipment (must be easily and quickly transported) to film on
Miami Beach streets, sidewalks, City beaches and parks that do not require
rental fees, assuming the production does not block pedestrian or vehicular traffic
or impact private business or concessionaire, without signature letters of no
objection in advance from the Film and Print Office and specific
coordination. Equipment allowed includes camera, tripod, reflectors and battery
operated lights. No generators or cabling allowed. No reserved or authorized
parking permitted, including vehicles on beach or parks. Miami Beach City-wide
does not include use of residential areas, which requires additional coordination
and permitting from the City of Miami Beach. Requests for filminn nn weekeR '.�i
the pFedUGtien. Film pper� fnr small nrews may be iss red nn a "Gity_Wide"
basis with Fevoew and approval fron; Fain; & Print OffiGe.
n n
p��rind of time not to evn� e-cd three weeks. These "Gity_Wide" permits do not
> exemption, r
Fegula p eFdinaRGe nr need fnr City seWiGes "Gity_Wido!!_._._permits n riet
,
any Gity_Wide" print p t.
While these time frarmes application deadlines are considered minimum standards, the
Film & Print Office always appreciates as much notification time as possible and early
notice is in the interest of applicants who wish to secure specific locations, which are
booked on a first-come first-serve basis, or require City services. The Film & Print
Office, without obligation, makes every effort to accommodate all reasonable requests
FILM&PRINT REQUIREMENTS AND GUIDELINES 201204
-2-
that do not meet the above noted minimum time frames.
III. NEWS MEDIA: "professional journalists" collecting, photographing, recording, or reporting
"news" as defined in section 90.5015 of the Florida Statutes are exempt from obtaining
a permit - but are encouraged to notify the Film & Print DivisiGn .Office if possible. Any
uses that require City coordination, inclusive of vehicles accessing authorized areas
requiring prior written authorization for access (e.q, beach and park areas) must
coordinate such uses with the Film Office.
IV STUDENTS are exempt m GE)MpliaRn�Tt Ge Feq irernen+ 1-Inweye-r,
sStudents must comply with all Gthef—permitting requirements and provide valid
identification, along with -proof of current enrollment with relevant coursework for the
production indicated, and may be asked to provide insurance from their educational
institution.
VI. CITY SERVICES
Upon receipt of the completed permit application or written request, the Office of Film &
Print will determine which City services will be required. The City will determine
minimum staffing levels appropriate for proposed film or print productions. The City
assumes no liability arising or resulting from the determinations of respective minimum
staffing levels or the requirements for any production. Because no two production
requests are the same, requirements may vary for each production. The following is a
general list of frequently required services. The Film & Print Office reserves the right to
require additional City Services and/or monetary deposits not listed below.
A. Use of BeaGh PatIF010cean Rescue Headquarters and Lifeguard Stands
Approval of the Captain of Ocean Rescue is required. BeaGh PatFelOcean
Rescue Headquarters must notify the Office of Film & Print of their approval prior to the
issuance of permit. Water activities and/or stunts will require the presence of ooff-
dDuty Miami Beach del-Ocean Rescue lifeguard(s).
B. Use of the Convention Center / Theater of the Performing-Tm sCity Theaters and
rental venues
Film permit applicants must contact the management of these facilities in order to obtain
approval and/or pay any applicable fees for the use of these facilities prior to a
filmFilm & Print permit being issued. Parking arrangements must also be made
with the management of these facilities and the Parking Department for the use of non-
metered parking for these public venues.
C. Golf Courses
All permit applicants must contact the management of these facilities to obtain approval
and/or pay any applicable fees for the use of these facilities prior to any permits being
issued. Golf Courses are not included as part of the "City-Wide" permit.
D. VehiGies on the BeaGhAuthorized Vehicle Access Passes
Vehicle Access Policy — Vehicles on the beach, in parks or other authorized areas
require prior written authorization and should only be considered when
absolutely necessary and may only be used for production elements and not
FILM&PRINT REQUIREMENTS AND GUIDELINES 201204
-3-
private vehicles and a! n rorvi tiro r,rinr ,Afrotten a ithoruzatk) for the purposes of
loading-in and out of equipment for the production, and must be removed from
such areas immediately thereafter. A Vehicle Access Permit fee of $150 is
assessed per pass. A Vehicle Access Permit will be issued by the Film & Print
Office once payment is made and coordination is met. Vehicle Access Passes
must be displayed on the windshield of every vehicle on the beach or in such
approved authorized areas. For any beach access, all such vehicles must be
escorted on and off the beach by either City of Miami Beach Police or Ocean
Rescue. All other authorized access uses (i.e. in City parks) may require escort
by City of Miami Beach Police, Ocean Rescue or other designated City
employee(s). All vehicles will be restricted to the location(s) listed on the permit.
All operating vehicles on the beach, park or other authorized use area shall follow the
procedures listed herein:
1. Due care and caution will be utilized at all times while driving any vehicle
on the beach, park or other authorized use area.
2. All vehicles on the beach, park or other authorized use area shall enter
and depart the area bear# at the nearest authorized access point to the
call.
3. Prior to entering the beach, park or other authorized use area, vehicle
headlights and overhead flashing lights (if equipped) or flashers will be
turned on.
4. Drivers must turn off radios and shall roll down both the passenger and
driver's side front windows of their vehicle while operating a vehicle on the
beach, park or other authorized use area.
5. Maximum speed allowed on the beach, park or other authorized use area
is 5 MPH.
6. Vehicles, SUVs, and trucks are prohibited from driving on the soft sand
where hard pack sand exists.
7. Vehicles, SUVs, and trucks shall stay west of the garbage cans on the
hard pack sand at all times.
8. Do not drive over hills or berms (dunes) or near objects that may obstruct
your view.
9. If you stop and exit your vehicle, walk completely around the vehicle prior
to reentering your vehicle and moving it.
10.Traffic cones (orange, 18" high) must be placed at the front and rear of
vehicles when parked on the beach, park or other authorized use area.
11.Use of a cellular phone or walkie talkies while the vehicle is in motion is
prohibited.
12.Personal vehicles are prohibited on the beach, park or other authorized
use area at anytime.
These procedures are to be complied with at all times by anyone operating a
vehicle on the beach, park or other authorized use area. Failure to comply with
these procedures may result in immediate revocation of the vehicle access pass
and the film and print permit and termination of the production.
FILM&PRINT REQUIREMENTS AND GUIDELINES 201284
-4-
E. Helicopter landings and/or flights under 1000 feet
A letter of authorization from the City Manager is required for any landings on Miami
Beach prior to the issuance of the Ffilm & /Pprint permit. A complete request package
should and must be obtained be FeGeived no later than four working days prior to the
production date. As part of a helicopter low-flight/landing request, a production must
apply for "Miami Beach Aerials"--Gn" on the Film & Print permit application and submit
the following; proof of insurance from the company/helicopter owner, proof of pilot's
license and certification for requested activities in addition to authorization flow fl
waiver from FAA authorities.
F. Street/ Lane Closures
A street or lane closure permit, including a Right of Way permit, is required prior to the
issuance of the filmlprint,Film & Print permit. A street or lane closure permit is obtained
from the Police Off-Duty Office and requires the signature of ht" the-fro Tthe-Offices of
the Chief of Police, Director of Public Works and the City Manager. -The use of Off-Duty
police is necessary. A 6treet-street or lane closure permit request should be made no
less than seven working days prior to the production date and must include a
Management of Traffic (MOT) plan from a Florida Department of Traffic (FDOT)
licensed prov0deFtraffic management company. In addition, signed le#eF6—of
letter of no objection must be obtained from a minimum of 80%
(preferably 100%) of the directly affected properties within the bIGGkcIosure, and/or
business/residential associations in the area, if applicable. Based on the location, the
Office of Film & Print will identify which entities are to be notified. All meters within the
closure must be reserved wit.4through the Miami Beach Parking Department by the
Production.
G. Signage
Signage to direct cast/crew or any other production elements is not permitted and
should Ret be is permitted only by specific Film & Print pgEffiLpermitted use and
must be removed immediately upon completion of permitted activity. Dlea6e—use priRt
d8reGtiGRs and detailed maps to diFeGt GaStIGrew to parkiRg and predUGtien sites. Please
date& An invoice for costs incurred by the City for any removal of left siynage will be
forwarded to the permittee and must be satisfied before issuance of any further permits.
H. Traffic InterFuption Control/ Driving Shots
All productions that require any amount of traffic ' control a-must obtain
prior approval from the Office of Film & Print. Traffic control for vehicles
and/ or pedestrians requires specific information to be relayed to
the Film & Print Office prior to approval. All traffic interruption will be directly
FILM&PRINT REQUIREMENTS AND GUIDELINES 201284
-5-
coordinated on-site by the o8ff-d9uty officer in accordance with the permit.
Productions in need of driving shots must apply for a "Miami Beach Driving Shots"
pefmAlocation request on the Film & Print permit application. Driving Shots that require
a process rig, car to car that impedes the flow of traffic, car mounts or any traffic control
require off-duty police escort. Each road has specific restrictions and may require
additional permits in accordance with county or state law. Any driving shots on Ocean
Drive may require notice and/or letter of no objection by the Ocean Drive Association as
determined by the Office of Film ate& Print.
I. Parking
Most productions require some level of parking arrangements. When an applicant
requires on-street meter rentals or parking spaces in City parking lots/garages,
arrangements must be made with the City Parking Department, in conjunction with the
Office of Film & Print. Due to the high demand for parking spaces in the City of Miami
Beach, the Parking Department will only rent parking meters for vehicles essential to
production and/or to clear parking spaces for the production (no visible vehicles in the
shot). All production vehicles must park in legally designated parking spaces and/or lots.
Vehicles parked in unauthorized areas (e.g., handicapped spaces, loading zones, fire
lanes, alleyways, lanes of traffic, unlicensed lots, residential zones, etc.) without official
authorization will be fined and/or removed. L eadiRg ZGRe aFe fee exp-editio leadiR
and „nleading and Gan nn+ eXGeed 30 MiRutes in time. Production vehicles are
prohibited from parking on Ocean Drive.
Requests for parking meter rentalss that have a direct impact on a business or
residence may be required to be accompanied by an letter Of GOR6enfletter of no
objection see —from the affected business/property owner/ manager prior to the
meter rental being approved.
The Film & Print Office determines if (any) notification and/or letter(s) of no
objection aa4--from affected businesses/residents is needed for meter rentals prior
to the permit being issued. This determination is made on a case-by-case basis.
Requests for production vehicle parking should be received by the Parking Department
no later than 48 hours prior to the production date and prior to 3:00 p.m. weekdays.
fee by the PaFkiRg Department. Enforcement of reserved Mmeters aFe usually bag
requires 24 hours in ads an^° -+i; GFder te--pFev+de 6161„�°t 0tiGe to the
notification.
J. Parks / Recreational Facilities
The Parks Department and/or Park Supervisor must be contacted when the applicant
requests the rental or reserved use of a park facility (amphitheaters,
FILM&PRINT REQUIREMENTS AND GUIDELINES 201294
-6-
basketball/handball/tennis courts, baseball/football/soccer fields, pools, etc.). Approval
and/or payment of all applicable rental fees must be made prior to the issuance of the
an-y-Film & Print permit. NeFth Shore Open SpaGe PaFk F �ntraRGe and/OF filming
any w6e of notable impaG�
K. Production Deposits
For some productions, a refundable $2,500 deposit will be required for filming on public
property in an amount to be determined by the Office of Film ate& Print, but no less
than $1000 and commensurate with the potential costs of City Services needed to
maintain and/ or rectify the permitted use, to cover fines in the event violations are
issued, or for any other use permitted by law. Any balance remaining shall be returned
to the applicant. If restoration and/ or cleaning costs exceed the deposit, the permittee
shall reimburse the City for the deficiency, and failing to remit such deficiency shall
result in the permittee not receiving any future permits until the amouRt Gvefdeficiency is
satisfied. This deposit is primarily for those productions that will be in one location for a
longer than usual time period, and with elements of the production left at the site over
several days. The d_epe it will be used to restore OF Glean aR i areas in need_ not.
Fequire the deposit and the value el" the depesit,-based on
M. Off-Duty Fire / Fire Rescue
I it
The Off.-8 }Special Events Fire Coordinator must be contacted when the applicant
requests the use of fire, pyrotechnics, or will be performing stunts/activities (crashes,
jumps, falls) that are considered life threatening or dangerous, or when a production
needs to temporarily disable fire prevention devices in any facility. In such
instances, the use presence of o8ff-d9uty Miami Beach Fire personnel is required.
N. Off-Duty Police
Off-d9uty police are required on any film production if the production personnel ssnsist
consists of ten or more people, or any production in which the proposed activity is
deemed by the Film & Print Office or the Miami Beach Police Department to present a
potential hazard or inconvenience to the general public. Off-duty police officers are
required for all Authorized Access uses, street and lane reductions or closures or any
activity that could be mistaken as a public danger, inclusive of stunt work, fighting,ting, use
of weaponry or bearing a likeness to a police officer, or involving any of the foregoing.
The Police Off-Duty Coordinator determines the minimum number of off-duty police
personnel that will be required and is responsible for the collection of all related fees.
Requests for osff-dOuty police personnel should be received three-two business days
prior to the production date to ensure the request can be filled.
• Off-d9uty officers will be required for most residential neighborhood filming as
discussed in the Residential Neighborhood Filming section of these regulations.
Print productions completely contained on private residential property and not
including any large crews, outside set-ups or other impact elements, may be exempt
from obtaining an off-duty officer.
• Off-d9uty pRoliceIS gff*GeFs -first priority will be to address public safety related
FILM&PRINT REQUIREMENTS AND GUIDELINES 201294
-7-
activities, as well as providing security needs as they relate to the production.
• Off-d9uty officers working on a production are empowered to ensure execution of
the pre-approved site plan, traffic plan and/or film permit. Officers may determine
on-site modifications to the permit when public safety is an issue. Any other
changes made to the issued permit on-site should be done in cooperation with
officer(s) on-site and the Film & Print Office.
• Permittees are encouraged to disclose foreseeable labor/management disputes and
other controversial issues as relative to their project as it may affect the City's ability
to provide police services.
• AppliGations Requests for oOff d9uty olp ice must be received by the Off Duty
Oeffice a minimum of th%e`two business days prior to the date of requested service.
The Off Duty e#+se—Office may grant exceptions, and pFint prGdWGti9n may be
e�c .ptbased on their discretion.
• Any approved doff d9uty requested that is cancelled by he
Production; must provide the Off Duty Oeffice with a minimum of twenty-four (24)
hours notice of the cancellation. Failure to provide twenty-four (24) hour notice will
result in the Productions being responsible for the four (4) hour
minimum for each off-duty officer scheduled plus the appropriate
administrative charges.
O. SANITATION DEPARTMENT
The Office of AFts, Gult ire and F^+ertaiRme-;iFilm & Print will contact the Sanitation
Department when the relocation or removal of dumpsters/trash receptacles are
necessary and/or when the proposed production activity interferes with regular trash
collection. Please note that any production that is found illegally dumping debris/trash
will be fined. In addition, any production leaving debris/trash behind at any production
location will be billed for the time, labor and equipment used by the Sanitation
Department to clean-up the area.
W, CITY WIDE PERMITS
"Gity Wide"
VII. RESIDENTIAL NEIGHBORHOOD FILMING
Residential filming in Miami Beach, whether single family home or multi-residential
condo or apartment, requires a Film & Print permit. All such production activity,
inclusive of filming, parking, set-dressing, load--in and load--out in residential areas of
Miami Beach requires a Film & Print permit or shall be cited as a code zoning
violation for the production company and/or homeowner. PF9dUGti9Rs desil:i.n.gl to film
Fes
_ . Detailed below are the
standard logistical requirements for productions of all sizes desiring to obtain Film &
FILM&PRINT REQUIREMENTS AND GUIDELINES 201294
-8-
Print permits in residential locations. No two productions are the same, and the Film &
Print Office may require productions to meet additional requirements depending on the
nature and scope of a production.
Productions that w4-require completed notification and/ or signature forms are strongly
encouraged to begin the RetifiGatiGR and PFOGess e notifying residents and/ or obtaining
signatures at least one week in advance. Completed signature forms aFe dueshould be
provided to the Film & Print Office no less than 48 hours prior to start of production
activity_
English and Spanish language signature and notification forms are available tom#
t-4eon the Film & Print Office's website (www.filmiamibeach.com) and are mandatory for
use by production companies. These forms must be used by all productions, and shall
be reviewed and approved by the Film & Print Office before any distribution or signature
collection.
A. Homeowner Affidavit for use:
Any resident of the City of Miami Beach wishing to host permitted film and/or print
production in a single family home, condominium or apartment by a third party (e.g.,
production company, location service company, etc.) must sign an owner affidavit,
found on the City's website, acknowledging they have read and understand the Film &
Print Guidelines, specifically as it pertains to residential film and print shoots; agrees to
follow the City's Film & Print Guidelines and City Code; and also acknowledges the
residence will not knowingly be used for other commercial purposes, or for short term
rentals as defined in the City Code. Such affidavits may only be signed by the property
owner or his/ her legally authorized representative.
they have read and U Rderstand the Film__
6peG '+� it nerFnin� fn re�ii^Iev�Finl film Q_ rind �hnn�� ' nIGA Drin Guidelines and City Gede �d also nnlrnnwled Sher esTQeRG well not kRe winnly he
used for ally PaFt6es, or far ehnr•t terw+ rentals n6 defiRed in the QbL:Qede.
B. Types of Residential Film Uses:
1. Low Impact Residential Film & Print Use is defined as a small team (less than ten
people in total) with minimal equipment (must be easily and quickly transported)
to film entirely within a Miami Beach single family or multi-residential property.
Equipment allowed includes camera, tripod, reflectors and battery operated lights.
No generators or grip equipment allowed. No production motorhomes or
commercial class vehicles allowed. No use of the street or swale for parking,
loading in or loading out.
2. Standard Residential Film & Print Use is defined as any production that requires
more than ten total people and/ or generators or grip equipment and/or
commercial class vehicles or motorhomes and/or wishes to use the street or
public areas for filming, parking or loading in and loading out.
A.C. Notification Forms/Requirements:
1. Notification to affected neighborhood(s) is required for residential IeGat+ea
production usess between the hours of 7:00 a.m. and 10:00 p.m. weekdays and
8:00 a.m. and 10:00 p.m. weekends and holidays. *NOTE: Times denote from
FILM&PRINT REQUIREMENTS AND GUIDELINES 201284
-9-
the start of load-in 'to the end of load out for all production
activity.
reviewed the peFmit request and as leng as the aGtivity does not involve large
filming preperty (withiR the ,
y.-I-....%_%.P I%.A I I...akers, etG.) oF aGtiVity that will have a potentially signifi
....it. The fiIM effiGe must 1%-V -V. all permit appliGatiGRS within FesideRtiai
neighborhoods print, film oF video-.
2. Mandatory notification to the affected neighborhood should occur no less than 48
hours prior to commencement of any residential f+l,—+�-production aGtkAty} se, or
arrival of any production-related vehicles and/or personnel on site for Standard
Residential Film & Print Use and no less than 24 hours prior to commencement
of any residential production use or arrival of any production-related vehicles
and/or personnel on site for Low Impact Residential Film & Print Use .
3. Notification forms must be distributed to all affected areas in a neighborhood.
For purposes of the regulations, the affected neighborhood shall be determined
by the OffiGe of Arts, Culture and EnteFtaiRmen tOffice of Film and Print.
Notification must be provided to residents within a minimum of 500 feet from any
filming activity and/or equipment parking for Standard Residential Film and Print
Use. Notification must be provided to all abutting residents for Low Impact
Residential Film and Print Use. Some locations may require additional areas of
notice.
Fer prodUGtion aGt*Vlty within a single dwelling home, wheFe multi dwelling units aFe
.property GWRer, rnanageF, Gendo a6SE)Giation board of d*reGtc)FG or individual unit
4. For production activity within a multi-dwelling unit, signature letters of no
obeection ons mot--must be provided to-from the property owner, manager or
condo association board of directors and/ or notification must be distributed to all
individual unit owners/tenants who are affected, as well as any affected
surrounding properties.
5. In certain instances, a production may be required to obtain signatures from the
impacted area during normal filming hours (see the Signature Forms section of
these guidelines).
6. Applicants are required to provide notice by all reasonable means available,
including, but not limited, to by cellular phone, other telephonic means, e-mail,
fax, hand-delivery, mail and any other traceable delivery service (e.g. FedEx,
UPS, courier service or certified mail).
7. Applicant is required to provide documentation of all notices.
.Signature Letters of No Objection /Requirements:
The Film and Print Office retains iurisdiction and discretion to issue or denV permits
b sed on the applicable law and regulations. As a courtesy to abutting and affected
h meowners their impact in the decision-making process is based on signature forms
FILM&PRINT REQUIREMENTS AND GUIDELINES 201294
-10-
described herein.
1. Signature letters of no objection Gonsent f„rmS from affected neighborhood
residents will be required for residential IGsat"GR production activity between the
hours of 10:00 p.m. and 7:00 a.m. weekdays and 10:00 p.m. and 8:00 a.m.
weekends. *NOTE: Times denote load-in and `tail-lights out' for production
activity.
2. Any residential tesatkN4p rope rty that wishes to host in excess of five (5)
consecutive 8—days of pproduction activity month must
obtaffii4provide the City with letters of no objection , from
abutting properties. Some locations may require additional areas of notice.
3. Any residential property that wishes to host in excess of ten (10) total days of
production activity within a 30 day period must provide the City letters of no
objection. For Standard Residential Film & Print Uses, letters of no objection
must be provided to residents within 500 feet from any filming activity and/or
equipment parking. For Low Impact Residential Film & Print Uses, letters of no
objection must be provided to all abutting properties (any property that shares a
property line with the house(s) used for filming, parking, etc.). Some locations
may require additional areas of notice.
4-4. For residential location filming requests in excess of ten (10) total days of
production activity within a 30 day period, or for extended hours between 10:00
p.m. and 1:00 a.m., signature letters of no objection GGRseRt fnrmR from 60% of
affected neighborhood residents must be obtained by production, as well as
signature letters of no objection from the abutting properties.
2-.5. For residential location filming requests for extended hours between 1:00
a.m. and 7:00 a.m., signature letters of no objectionssnseaf forms from 75% of
affected neighborhood residents must be obtained by production, as well as
apprGya4signature letters of no objection from the abutting properties.
3-6. Signature letters of no objection for residential location filming
during normal hours also will be required in the case of exceptional filming
activities (e.g., gunfire, bullet hits, fire effects, explosions, car crashes, aerial
filming, etc.), or high-impact productions (e.g., large numbers of crew/talent
and/or production vehicles/equipment present) as determined by the Film & Print
Office based on an assessment of impact to surrounding neighborhood, and/or
any situation in which the activities may present a public safety concern.
7. Any residential location that wishes to host in excess of sixty (60) days of filming
within a a calendar year (January 1 — December 31 will require review by an
Internal Review Board assembled by the City Manager or his/ her designee to
review the request and set conditions for approval. Requests for review must
obtain the 90% signature letters of no objection within 500' of the property
hosting production activity, as well as signature letters of no objection from the
abutting properties before coming before the Internal Review Board.
48. In any instance where a production proposes to film at a residential
FILM&PRINT REQUIREMENTS AND GUIDELINES 2012Q4
-11 -
location in excess of 4-4ten 10 consecutive days, regardless of filming activity,
the production must obtain the 90% signature letters of no objection within 500'
of the property hosting production activity, as well as signature letters of no
objection from the abutting properties before coming before the Internal Review
Board. ° Of _a#8Gted
Any residential IGGatien thatWi6he6 to host on exGe669f 9060 days of fili i W
for Feviezvvf must ebtaiR the 0
abuttong ��� ofnre tho Inze�rnal C?ovievv-v^w° �
�C�. A rye ' nat e, pFi�Rted name and addFe6s are Feq uiFed en eaGh
i-GFRI.
6-10. O l`Ssignature letters of no objection forms must be submitted to the
Film & Print Office before a permit may be issued, which includes the resident's
signature, printed name and address.
Vie-
7-.11. For production activity within a single-dwelling home, where multi-dwelling
units are affected, signatures letters of no objection will be accepted
from the property owner, manager, condo association board of directors or
individual unit owners/tenants. Signature letters of no objection GGRsent GORsent
from individuals in multi- dwellings units must meet the same
minimum percentages as outlined above.
X12. For production activity within a multi-dwelling unit, signatures
letters of no objection must be obtained from all affected individual unit
owners/tenants, as well as any affected surrounding properties. Signature letters
of no objection from individuals in multi- dwellings units must meet
the same minimum percentages as outlined above.
-9,13. A map created by the production company should be included with the
original signature letters of no objection GGn6ent farms f^r''''cupon delivery to the
Film & Print Office. This map should clearly identify pertinent streets by name &
block (i.e. 700 block) indicate all addresses requiring signatures, and clearly
show a site plan for production including all essential equipment parking and any
catering plans.
4-9-14. At those addresses at which signatures letters of no objection are
required, the map submitted to the Film & Print Office should indicate: appi:evals,,
refusafsnon-objections, objections, properties with no response and vacancies by
address. In the instance of a failure to obtain a signature letter of no objection at
any given address, applicant must document to the Film & Print Office as to the
number of attempts at making contact and provide documented attempts using
recognized carriers (certified mail, etc).
44,15. Note: Production must inform all affected properties of any schedule
changes made after distribution of original notification/signature letters of no
FILM&PRINT REQUIREMENTS AND GUIDELINES 201284
-12-
objectionfeFms.
*---At all times the Film & Print Office reserves the right to require the need for
sSignature letters of no objection GenseRt fnrmc as a condition of the permit.
In recognition that any production has the most impact on adjacent properties, the Film
& Print office will require a signature letters of no objection from those adjaGen
abutting properties (any property that shares a property line with the house(s) used for
filming, parking, etc.) when a production qualifies as aea 'signature' level production. If
one of the a entabutting property owners/tenants .^°° n^t Wi h t„ Gen6eR objects to 110,
the requested use, the production may Fequest-file an appeal requesting that the Film &
Print eOffice activate the City's Internal Review Board to review the production's
request. The Internal Review bBoard will have the authority) based on the guidelines
specified in Section C herein, to approve the production's request after considering all
circumstances including the opinion of the abutting property owner. If all
abutting property owners/tenants do net Gonsentobeect to the requested use, the
production does NOT have the ability to appeal.
1. Signed letters of no objection of the abutting property owners
must be obtained no later than forty-eight (48) hours before the date of the film or
print activity is scheduled to occur.
2. VVri#eR Gon6e4#Signed letters of no objection of an abutting property owner shall
not be required if the Applicant has provided notice to the property owner and the
owner has failed to respond to the notice for a period of at least twenty-four (24)
hours from the date and time that notice was provided.
3. Applicants are required to obtain Eensentsignature letters of no objection from all
affected properties, including abutting properties, by all legal and reasonable
means available, including but not limited to by cellular phone, other telephonic
means, e-mail, fax, hand-delivery, mail and any other traceable delivery service
(e.g. Fed Ex, UPS, courier service or certified mail). Federal law does not permit
distribution in mailboxes.
4. Applicant is required to provide documentation of all notices.
Gt.Internal Review Board
For the purposes described above, an Internal Review Board composed of
representatives from the following City of Miami Beach departments will be convened;
Police Department, Code Compliance, City Manager's Office, Arts, Gultw
Entertainmen+Office of Film & Print, and the Parking Department. Other City
Departments will be brought into the Internal Review process as determined based on
the scope & impact of a particular project (Parks and Recreation, Beach Patrol, Fire
Department, Building Department etc.). A Board Member from the Production Industry
Council and a member of the subject area's City-recognized neighborhood or
homeowner's association will also be included on the Internal Review Board. If the area
does not have a City-recognized neighborhood or homeowner's association, a member
of the Planning Board may serve on the Internal Review Board.
When the activation of an Internal Review Board is required, the Office of Film & Print
FILM&PRINT REQUIREMENTS AND GUIDELINES 201204
-13-
e#+se-shall organize the meeting. Recognizing the often-short timeline productions
must work within, all efforts will be made to ensure the #I�at process is completed quickly
and with full representation of all parties involved.
If the Internal Review Board is activated because an abutting property owner has
dossenteddeclined to sign a letter of no objection, the Internal Review Board must
consider the following criteria before determining whether or not to approve the
production's request:
1. History of Code violations at the property
2. Past history of the production company,
3. Frequency of rontFilm & Print productions at the property
4. Duration of the subject production;
5. Infrastructure and quality of life impacts (e.g. traffic interruptions);
6. Other impacts to adjacent property owners, including exceptional filming activities
(e.g., gunfire, bullet hits, fire effects, explosions, car crashes, aerial filming,
etc.);and
7. Economic Impact to the City (long-term, short-term, and indirect effects on
profit/costs to local economic industries, including but not limited to hotels,
restaurants, entertainment establishments, retail, and the City).
Please Note
1. The Office of Ate, Culture and FaRteF ainmen+Film & Print may determine that
some locations require additional areas of notification.
2. Production may elect to attach an additional letter with further information relating
to the shoot at their discretion.
3. If a production is unable to use their permitted production day due to rain or
inclement weather, the production may request one additional day for each day
lost if properly communicated to the Office of Film & Print in a timely manner.
Such requests must re-notify the prescribed area immediately, but are not
required to obtain signature letters of no objection, if already obtained.
DI.Residential Parking
1. Production vehicles arriving on location in or near a residential neighborhood
shall not enter the area before the time stipulated in the permit, and
notification/signature forms, and must park in approved areas one by one, turning
off engines as soon as possible.
2. Residential productions may only arrange for immediate location parking of
essential production equipment. The parking of private cast/crew vehicles on
public streets is prohibited at all tornesunless lane or road closure permits are
obtained. Use of City-owned swale (area abutting the street) is prohibited.ln ail
most instances, arrangements should be made by the production company to
legally park cast/crew vehicles on private property, legally available spaces or
shuttle personnel to set.
3. All production vehicles on location must have a copy of the approved film permit
or window placard on dashboard identifying the production company and/or
project name.
FILM&PRINT REQUIREMENTS AND GUIDELINES 201294
-14-
Several areas in Miami Beach are restricted to Residential Permit parking only,
Monday through Friday 6:00 p.m. through 7:00 a.m., and 24 hours Saturday and
Sunday. Productions in these areas must make arrangements with the Police
and Parking Departments to demarcate and secure the necessary sites.
Friday 6.00 p.m. through -00 a.m., and 24 he ors Saturday
PFeduGtieRs OR these aFea6 must make aFFaRgemeRtS with the PGliGe and Parking
Dements to demarcate and ceGaFe the ReGe66
BFI.CODE OF CONDUCT
The City of Miami Beach Code of Conduct for Film & Print Productions must be
distributed with all notification or signature letters of no objection , and
crew should also be copied and made aware of the Code of Conduct.
VIII. MORATORIA
The City Manager or his designee has sole discretion to place a temporary moratorium
on locations and neighborhoods that have experienced `burn-out' as a result of previous
high volume or large impact filming.
IX. ENFORCEMENT
•—Permits shall be maintained at the site on which the photography or filming occurs.
Permits shall be presented on the request of any police officer or code compliance
officer or employee of the Office of Film & Print. A violation of these Film and Print
Guidelines shall be considered a violation of the City Code, enforceable as provided
herein.
• Persons engaged in a Film & Print Production without a permit, or otherwise in
violation of the guidelines herein, shall be subject to enforcement by City police or
Code Compliance officers, through the issuance of immediate cease and desist
orders, the violation of which may subject the offender to the following immediate
fines and/or partial or full default of security deposit:
1. For the first offense within a 12 month period a fine of$500;
2. For the second offense within a 12 month period a fine of $1,500;
and
3. For the third offense within a 12 month period and subsequent
offenses a fine of$3,000.
I" m
Enforcement. The Code Compliance Division or the Miami Beach Police Department,t, s ha ll
enforce the provisions of this section. This shall not preclude other law enforcement
agencies or regulatory bodies, from any action to assure compliance with this section and all
applicable laws. If an enforcing officer finds a violation of this section, the officer must issue
a Notice of Violation to the violator. The Notice of Violation must inform the violator of the
nature of the violation, amount of fine for which the violator is liable, instructions and due
date for paying the fine, notice that the Violation may be appealed by requestinq an
administrative hearing within ten days after service of the Notice of Violation, and that failure
to appeal the violation within the ten days, shall constitute an admission of the violation and
a waiver of the right to a hearing.
FILM&PRINT REQUIREMENTS AND GUIDELINES 201294
-15-
Violations of a Film & Print Permit
An issued Film & Print Permit will have terms and conditions intended to be
followed by the Production, unless specific arrangements are made only by the
City Manager or his/her designee, in writing, after the event permit is issued.
Should such conditions and/or arrangements be di6reqardedviolated by the
Production, his or her vendors or participants, whether witnessed by City
personnel or established by photographic or other evidence or testimony
afterwards, the Production would be in violation of the Film & Print permit and be
subject to enforcement proceedings as provided by City Code and/or these
guidelines.
With the exception of violations for which no correction is possible (e.g. noise
violation, production without a required permit, etc.), if the violation is observed
by City staff during the active production, the Film & Print prod ucer/perm iftee will
be given a time-certain opportunity (30 minutes or other time period as specified
by the City Manager or designee) to correct the violation. Notwithstanding, the
City retains discretion to proceed directly to the issuance of a notice of violation if
the violation is egregious and/or violates conditions expressly_provided for in the
permit, or if a prior verbal warning for a violation of the Film & Print Permit has
already been provided. Multiple violations shall be treated as one instance when
simultaneously observed. Examples of Film & Print permit violations may
include, but are not limited to the following, unless specified b the special event
permit: violation of the noise ordinance; unauthorized use of public space; use of
unapproved and/ or unpermitted structures, generators or production elements
with respect to Florida Building Code, improper utilization of the Vehicle Access
Pass policy, violation of Florida Department of Environmental Protection (DEP),
Miami-Dade Environmental Resource Management (DERM) or Florida
Department of Transportation (FDOT) conditions; unauthorized use of branding,
promotional activities or sampling; damaging public property without prior
approval; or inability to effect proper sanitation plan. Any even film or print activity
that takes place without a Film & Print permit cannot by its nature be corrected
and must be cited and shut down immediately.
The City may issue a verbal warning for first time violations in lieu of a first
offense fine.
Such fines are in addition to and separate from any violations issued by the City
for noncompliance with other sections of the City Code. Lcem Rt of the
abovelmposition of fines shall be subject to appeal to the Special Master. The
City reserves its rights to pursue alternate enforcement proceedings and
penalties as provided for and allowed by law.
The following penalties shall be imposed in addition to any fines for violations
specified above or of Section 12-5 of the City Code:
1. If the offense is the fourth offense within the preceding 12 month period of
time, in addition to the fine, the property and/or Film & Print Production will be
FILM&PRINT REQUIREMENTS AND GUIDELINES 201284
-16-
I
restricted from receiving a Film & Print permit for a three (3) month period of
time.
2. If the offense is the fifth offense within six (6) months following the fourth
offense, in addition to any fine, the property and/or Film & Print producer or
and/or permittee will be restricted from receiving a Film & Print permit for an
additional six (6) months period of time. Furthermore, the property and/or the
Film & Print Production a�eshall be considered to be a habitual offender.
3. Notwithstanding the above, for repeat and/or habitual offenders, the City
Manager may decline to issue future Film & Print permits to such person or
entity for one year, or such other period as the City Manager deems
appropriate.
Each violation shall constitute a separate offense for which a separate fine shall
be imposed.
An offense shall be deemed to have occurred on the date the violation occurred.
Restrictions imposed pursuant to this section shall be imposed by City
Administration after finding an offense warranting suspension or restriction has
occurred.
othei: peFied-a6 the Mana,.+er deems appi:epiciate.
IX. MISCELLANEOUS
1. Cast/crew may not trespass onto other neighbor's or merchant's property. All
personnel should remain within the boundaries of the property that has been
permitted for filming.
2. Residents should never be prevented from accessing their street, driveway or
home as a result of film production except for brief periods when scenes are
being shot.
3. Production shall make every effort to maintain minimal noise levels at all times.
In the performance of the filming activity, vehicle engines and generators shall be
turned off as soon as possible, crew shall refrain from unnecessary shouting and
production radio volumes shall be conducive to effecting communication without
being obtrusive to the surrounding neighborhood. If complaints of excessive
FILM&PRINT REQUIREMENTS AND GUIDELINES 201294
-17-
noise levels occur, a representative of the production company shall attempt to
identify, correct and/or modify the noise source.
4. Removing, trimming and/or cutting of vegetation or trees are prohibited unless
approved by the Film & Print Office andler preperty ownerand coordinated with
City Parks Department. In most instances, a County and or State DEP tree
trimming or removal permit will be required.
5. Productions may not impede normal residential services such as garbage
collection and street cleaning without securing prior City approval.
6. At no time may production disrupt regular mail service.
7. Arrangements for the removal of production-generated refuse are the sole
responsibility of the production.
8. When blockage of pedestrian right of way is anticipated, productions must submit
a site plan to the Office of Film & Print AS Gultwe and EnteFtaiRment—for
approval.
9. ADA compliant Ocrossovers must be used to
safely cover all cables placed on streets and sidewalks.
10.When filming occurs where pedestrians who are not associated with the
production will be present, pr uGtion represeRtat,ve-sproper wayfinding signage
must be provided by the production company and off-duty officers shall be
stationed throughout the set in order to direct pedestrians politely and safely
through or around set.
11.Catering may only occur in pre-approved areas, and may not present any safety
hazard or public nuisance.
12.All smoking refuse must be properly disposed of in marked `butt-cans' or other
specifically designated receptacles.
13.Cast/crew may not bring pets to location, unless part of the production, and noted
by the Film a-Id& Print Office on the permit.
14.Signs utilized for the direction of cast/crew must be hung with plaStiG wrap (" °
yellow 46 GaWtiE)R" tape) sticing oF p1aStiG Geated w„eidentified by location in
advance and removed immediately upon completion of permitted use. Signs that
are not removed promptly after production may be subject to a fine.
X. REVISIONS
The Mmayor and Csity Csommission may adopt by resolution Him and Piarint regulations and
the CGity Mmanager or the Mmanager's designee will administer the regulations as they pertain
to film and print productions working within the city. The Mmanager may authorize amendments
to the regulations proposed by the administration, and shall present such amendments to the
Csity Csommission for approval, by resolution. QsiGns to—these—Film and °-nt
X11—COMMUNITY
Miami Beach is proud of its community's spirit of giving and cooperation. We invite
production companies who film in Miami Beach to contribute leftover food and
FILM&PRINT REQUIREMENTS AND GUIDELINES 201204
-18-
expendables to local non-profit groups needing assistance.
. We appreciate any efforts you make to
assist our community in better understanding the production process. The Film & Print
Office will assist in facilitating appointments for members of your cast or crew to talk to
students in local schools and meet with members of our community.
The City of Miami Beach is undergoing an extensive effort to improve quality of life in
our residential neighborhoods. Productions are encouraged to consider assisting in
these neighborhood initiatives. If a production is capable of making lasting contributions
to the community, the City would be happy to help facilitate these efforts.
X1111. OTHER GOVERNMENT AGENCIES
A. Miami-Dade County Beach Maintenance
Miami-Dade County Beach Maintenance must be contacted when the applicant requires
the beach to be raked and cleaned prior to the regular scheduled maintenance or when
the applicant's presence on the beach may interfere with the regular scheduled
maintenance. (Beach Maintenance: 305/868-7075)
B. Florida Department of Transportation
Contacted when the applicant will be filming on State roadways (MacArthur Causeway,
Aurthur Godfrey Road, Julia Tuttle Causeway, Alton Road, Fifth Street, Collins Avenue
north of 5t" Street, Indian Creek Drive) that are within the City's boundaries but are
under the jurisdiction of the State. If the applicant will be interfering with the normal flow
of vehicular traffic on these roadways, a State permit must be obtained in addition to the
City's permit and the use of City of Miami Beach Police Off-Duty personnel is
mandatory. (FDOT: 305/470-5368)
C. Miami Dade County Turtle Program
It is turtle nesting season each year April through October and activities on the beach
may be subject to additional conditions. (For more information, please contact Bill
Ahern at Haulover Beach Park, 305/947-3525).
XIII. ASSOCIATIONS & PROPERTY OWNERS
A. Mercantile Associations
Contacted when the applicant requires the use of any portion of a city block in such a
manner that may interfere with daily business operations and/or pedestrian/vehicular
rights-of-way.
B. Individual/Commercial Property Owners
Contacted when the applicant requests the use of public property (e.g., sidewalk, curb,
loading zone, parking meter, alleyway, park area, median, roadway, etc.) directly in
front, behind, across or next to a specific parcel of non-public property and/or when the
individual/commercial property will appear in the production. When an
individual/commercial property will appear prominently in any production, written
FILM&PRINT REQUIREMENTS AND GUIDELINES 201284
-19-
approval from the property may be required before a permit is issued.
Confirmation from these departments, associations and property owners must be
obtained by the applicant. All confirmations and/or additionally required permits will be
verified by the Film & Print Office prior to the issuance of any permit.
i
XIV. SUMMARY
Because no two requests are the samel (due to the creative nature of the entertainment
industry,) it may be necessary to impose additional requirements. The best guideline is
courtesy to the Miami Beach community. Proper planning and notification is the key to
any successful production. No matter the size of the production, all parties are
encouraged to contact the Film & Print Office as soon as they know about any projects
scheduled in the City of Miami Beach.
FILM&PRINT REQUIREMENTS AND GUIDELINES 201204
-20-
MIAMI BEACH
FILM & PRINT DIVISION
PRODUCTION INCENTIVES PROGRAM
The Film & Print Division Office of Miami Beach offers the following incentives to
productions shooting in Miami Beach. To take advantage of this program productions
can contact us by phone: 305/673-7070, by email: filmCaD-miamibeachfl.gov, or visit the
website at www.filmiamibeach.com. We encourage any production wishing to take
advantage of these incentives to contact to the City's Film & Print erg-Office as far
ahead of the production date as possible.
FILM, VIDEO AND PHOTO PRODUCTION INCENTIVE
This program is available to all permitted productions:
• A free permit option is available to all users.
• One free vehicle beach access pass per day
(an off-duty Miami Beach police officer is required to be on site with any
production brining vehicles on to the beach)
• Waiver of all administrative fees related to the hiring of police off-duty officers for
film, video and photo productions.
No-cost Convention Center Parking
When not in use for a convention or other City event, the Convention Center Parking Lot
can be made available to productions for no-cost crew parking or base camps. This
must be arranged prior to the production start date.
► NOTE: Consideration for neighboring residents and businesses would be
paramount in permitting the use of this Lot. Guidelines established for
Residential Filming would be applied to Convention Center parking requests
and will address hours of operation and any aspects of the production that
may have an impact on the surrounding residents. These guidelines require
a percentage of affirmative "sign-offs" from affected neighbors for parking
requests which exceed "normal" hours of operation and specifically address
residential concerns in respect to productions.
Beach Access
• During the months of June through October, vehicle beach access passes
(above an beyond the one free each day) shall be reduced by 50% to
$75.00 (per vehicle/per day).
• Productions which demonstrate no less than 100 Miami Beach hotel room
nights (via manifest or letter from property) may receive ten vehicle beach
access passes for free with any additional passes issued at the reduced
rate of$75.
Scouting Permits
Temporary scouting permits are available on a per project basis at the direction of the
Film & Print Division. The permit will allow cars to park at legal metered parking at no
cost and within all residential zones. It also allows a maximum of 20 minute parking in
FILM&PRINT REQUIREMENTS AND GUIDELINES 201294
-21 -
(marked) loading zones. Scouting permits are limited in time (typically not for more than
one day), and are $25 per day.
Production Company Mobile Unit (PCRV) Permit
A PCRV pass allows production units (RVs) to park in metered spaces without "feeding"
the meters while there. This applies to legal parking spaces only and does not apply to
Residential Parking Zones. The PCRV pass is available for $50 per month/per vehicle.
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