2013-28442 Reso RESOLUTION NO. 2013-28442
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2013/14.
i
WHEREAS, the Miami Beach Capital Budget for FY 2013/14 was approved and
appropriated via Resolution No. 2013-28354 on September 30, 2013; and
WHEREAS, it is recommended the FY 2013/14 Capital Budget be amended to add
appropriations totaling $1,385,746 to eight .projects, and re-appropriate $1,032,000 between
existing projects highlighted in "Attachment C— Projects"; and
WHEREAS, the proposed amendment to the FY 2013/14 Capital Budget are included in
"Attachment A—Source of Funds" and "Attachment B— Program".
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission hereby adopt the First
Amendment to the Capital Budget for Fiscal Year 2013/14 as shown in Attachment A (Source of
Funds), Attachment B (Programs)and Attachment C (Projects).
PASSED AND ADOPTED this 11th day of December 2013.
Philip Lev' e o
Attest:
Raf6ol Granado, y Clerk \ •''' ��
APPROVED AS TO FORM INCORP ORATED
LANGUAGE AND FOR EXE r; SON
I.
y"Attor i Date
ATTACHMENT A
FY 2013/14 CAPITAL BUDGET
SOURCE OF FUNDS
Amended 12/11/2013
Adopted Amended
Funding Source 9/30/13 12/11/2013 Revised
1997 Parking Sys. Rev. Bonds $ 217,000 $217,000
2003 GO Bonds-Neighborhood Improvement 148,000 148,000
2003 GO Bonds-Parks&Beaches 553,000 553,000
2010 Parking Bonds Reso.2010-27491 160,000 160,000
7th Street Garage 1,900,000 1,900,000
Capital Projects Not Financed by Bonds 89,000 89,000
City Center RDA Capital Fund 15,073,000 15,073,000
Capital Reserve 0 691,355 691,355
Communications Fund 40,000 40,000
Convention Center 1,701,000 1,701,000
Equipment Loan/Lease 4,644,000 4,644,000
Fleet Management Fund 160,000 160,000
Gulf Breeze 2006 (83,759) (83,759)
Half Cent Transit Surtax-County 1,569,000
1,569,000
Info&Communications Technology Fund 486,000 486,000
Local Option Gas Tax 544,000
544,000
MB Quality of Life Resort Tax Fund-1% 378,000 156,000 534,000
MDC CDT Interlocal-CDT/Resort Tax Eligib 4,000,000 4,000,000
Miami-Dade County Bond 2,933,581 2,933,581
NB Quality of Life Resort Tax Fund- 11% 678,000 678,000
Parking Operations Fund 851,000 258,000 1,109,000
Pay-As-You-Go 1,726,000 1,726,000
RDA-Anchor Garage Fund 485,000 485,000
Renewal&Replacement Fund 2,561,000 2,561,000
SB Quality of Life Resort Tax Fund-1% 730,000 250,000 980,000
South Pointe Capital 4,283,000 4,283,000
South Pointe RDA 1,636,000 1,636,000
Storm Water Bnd Fund 431 RESO#2011-27782 529,000 529,000
Stormwater Bonds 2000S (256,000) (256,000)
Stormwater LOC Reso. No 2009-27076 2,007,419 2,007,419
W&S GBL Series 2010 CMB Reso 2009-27243 81,759 81,759
HUD Section 108 Loans 0 17,391 17,391
Water and Sewer Bonds 2000s 34,000 34,000
People's Transportation Fund - 13,000 13,000
Total Appropration as of 12/11/2013 $ 49,858,000 $ 1,385,746 $ 51,243,746
ATTACHMENT B
FY 2013/14 CAPITAL BUDGET
PROGRAMS
Amended 12/11/2013
Adopted Amended
9/30/13 12/11/2013
Program Area Revised
Art in Public Places $ 381,000 $381,000
Bridges 185,000 185,000
Convention Center 1,700,000 1,700,000
Environmental 2,275,000 2,275,000
Equipment 8,626,000 8,626,000
General Public Buildings 3,750,000 3,750,000
Golf Courses 421,000 56,000 477,000
Information Technology 493,000 493,000
Monuments 189,000 189,000
Parking 204,000 204,000
Parking Garages 12,267,000 12,525,000
Parking Lots 459,000 258,000 459,000
Parks 4,450,000 4,450,000
Renewal&Replacement 5,818,000 5,818,000
Seawals 121,000 121,000
Streets/Sidewalk Imps 4,337,000 958,746 5,295,746
Transit/Transportation 3,319,000 113,000 3,432,000
Utilities 863,000 863,000
Total Appropration as of 12/11/13 $ 49,858,000 $ 1,385,746 $ 51,243,746
ATTACHMENT C
CAPITAL BUDGET
PROJECTS
Amended 12/11/2013
Capital Project Name Current Capital Amended Revised Capital
Budget 12/11/13 Budget
Lower North Bay Road 10,219,747 1,696,355 11,916,102
Parking Lot 12X 204,000 93,000 297,000
Parking Lot 17X 454,080 165,000 619,080
FDOT Alton Road 0 250,000 250,000
Beachwalk Seville 0 100,000 100,000
Miami Beach Golf Course Drainage 151,017 56,000 207,017
North Shore/Parkview Island Infrastructure
Improvement 1,000,000 17,391 1,017,391
Next Bus Application 0 40,000 40,000
Flamingo Neighbourhood Bid Pack A 9,395,452 (23,965) 9,371,487
Flamingo Neighbourhood Bid Pack C 6,151,087 (444,752) 5,706,335
Bayshore Lake Pancoast Bid Pack C 4,932,024 (69,906) 4,862,118
Bayshore Central Bid Pack A 28,947,718 (371,283) 28,576,435
Crosswalk Phase II(PTP) 396,000 (27,000) 369,000
Biscayne Pointe 22,900,399 (95,094) 22,805,305
Total $84,751,524 $1,385,746 $869 137,270
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting the First
Amendment to the Capital Budget for Fiscal Year 2013/14.
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects, Ensure Well-Maintained Facilities, Improve Storm
Drainage Citywide,Maintain City's Infrastructure,Improve Parking Availability,Preserve Our Beaches,Improve Storm
Drainage Citywide and Improve Process Through Information Technology
Supporting Data(Surveys, Environmental Scan, etc. : N/A
Item Summary/Recommendation:
Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and
priorities must be adjusted. The Capital Improvement Plan ("CIP") serves as the primary planning tool for
systematically identifying, prioritizing and assigning funds to critical City capital development, improvements and
associated needs.
The City's capital improvement plan process begins in the spring when all departments are asked to prepare
capital improvement updates and requests on the department's ongoing and proposed capital projects. Individual
departments prepare submittals identifying potential funding sources and requesting commitment of funds for
their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2013/14—2017/18 Capital
Improvement Plan and FY 2013/14 Capital Budget were adopted on September 30, 2013, by resolution 2013-
28354. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be
adopted in the same manner as the original budget. Administration recommends adopting the resolution for the
first amendment to the FY 2013/14 Capital Budget.
The first amendment to the FY 2013/14 Capital Budget totals an increase of$1,876,000 and a re-appropriation of
$1,032,000 in order to provide additional funding to the following nine capital projects.
1. Par 3 Golf Course
2. Lower North Bay Road
3. Parking Lot 12X.
4. Parking Lot 17X.
5. FDOT Alton
6. Beachwalk
7. Miami Beach Golf Course Drainage
8. North Beach Target
9. Next Bus Mobile
THE ADMINISTRATION RECOMMENDS THAT THE MAYOR AND CITY COMMISSION ADOPT THE
RESOLUTION ADOPTING THE FIRST AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR
2013/14.
Advisory Board Recommendation:
F_
Financial Information:
Source of Amount Account
ds: $691,355 304-Capital reserve
$250,000 305-South Beach Quality of Life
$646,254 306-Mid Beach Quality of Life
$258,000 480-Parking Fund
2 $17,391 115-HUD Section 108 Loan
$13,000 187 Half Cent Transit Sur Tax(PTP)
3
Total $1,876,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
Department Director Assistan Vityffiglnager City Manager
OAGENDA ITEM
MIAMIBEACH
DATE
M
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of he City C mission
FROM: Jimmy L. Morales, City Manager
DATE: December 11, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2013/14.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP") serves
as the primary planning tool for systematically identifying, prioritizing and assigning funds to
critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are
asked to prepare capital improvement-updates and requests-on-the department's ongoing and
proposed capital projects. Individual departments prepare submittals identifying potential
funding sources and requesting commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2013/14—
2017/18 Capital Improvement Plan and FY 2013/14 Capital Budget were adopted on September
30, 2013, by resolution 2013-28354. Section 166.241(4)(c.), Florida Statutes, requires that a
municipality's budget amendment must be adopted in the same manner as the original budget.
Administration recommends adopting the resolution for the first amendment to the FY 2013/14
Capital Budget.
FIRST AMENDMENT TO THE FY 2013/14 CAPITAL BUDGET
The first amendment to the FY 2013/14 Capital Budget totals an increase of $1,876,000 and a
re-appropriation of$1,032,000 in order to provide additional funding to the following nine capital
projects.
1. Par 3 Golf Course: This project requires a budget amendment for an additional
$490,254 to accommodate higher than anticipated costs due to market conditions
Resolution Adopting the First Amendment to the Capital Budget for FY 2013/14
December 11, 2013
Page 2 of 5
and added scope. This project was initially approved in the FY 2007/08 Capital Plan
with a construction budget of $2,954,000. The original scope of work included the
renovation of the existing golf course, greens, tees and bunkers as well as irrigation
and drainage systems. As the project progressed and as requested by the
Commission, several items were added or modified from the original scope. On
June 9, 2010 Resolution No. 2010-27407 (Exhibit D) and on June 1, 2011,
Resolution No. 2011-27677 (Exhibit E) the City approved and adopted the final
scope of work as being, a 9 hole Par 3 golf course and lake system; restroom
building; a 2,000 square foot splash pad; a 6,000 square foot tot lot; four(4)asphaltic
concrete tennis courts and nine (9) parking spaces. In addition, the City requested
added scope for an approximate cost of $250,000, to include a connection of the
existing storm drainage located on Prairie Avenue and the Par 3 property to the lake
system for emergency overflow; that the starter shack be included in the approved
GMP and not as an alternate; the three (3) month turf grow in period be performed
by the CMR; and that a permanent "fertigation" system be provided. This will be
funded from the 306-Mid-Beach Quality of Life Fund.
Prior Years'Appropriations $4,970,190
December 11, 2013 Budget Amendment 490,254
Proposed Total Appropriations $594609444
2. Lower North Bay Road: Staff attributes the need for a budget amendment to the
following underlying factors:
The cost to design and reconstruct the 29th Street seawall was never included in the
original budget for this project. The new bid proposals reflect this new scope,
including additional costs for any restoration and adjustments of any features and
utilities affected during construction. Such components include asphalt pavement,
outfall pipes, storm water discharge aprons, and security guard housing.
The new design criteria takes into consideration the (currently unknown) cost to
harmonize an undetermined amount of driveways in order to alleviate the flooding
conditions on private property. Driveways are to be interfaced with the improvements
in the right-of-way to maximize conveyance of storm water into the drainage system.
This `harmonization' was never included in the original budget for this project. There
is no way of determining which driveways in this neighborhood will warrant
harmonization until a proper topographic survey is performed.
Additional funding was previously requested and approved toward the estimated
probable construction cost for Lower North Bay Road. However, the approved
amount will not sufficiently cover the necessary additional storm water components
of this project. The more stringent requirements as outlined by both the Design
Criteria provided by the Public Works Department and the 2011 Storm Water Master
Plan result in a much greater construction cost than Staff anticipated.
Resolution Adopting the First Amendment to the Capital Budget for FY 2013/14
December 11, 2013
Page 3 of 5
The Public Works department identified a seawall, located at the entrance to Sunset
Islands 1 & 2, adjacent to the guard gate on 29th Street in need of repair. The
approximate cost associated with this repair in above ground funding is $165,000.
This repair will be paid for by funds previously appropriated for design and
contingency on the Biscayne Point Neighborhood Improvement Project and from
construction funds in the Bayshore C Lake Pancost Project (302- PAYGO funds),
which are no longer needed.
The remaining above ground portion of $691,355 will be funded from 304- Capital
Reserve Funds. The Stormwater portion of $468,717 will be funded from funds
previously appropriated for the Flamingo A and C (428 and 431- Stormwater Bond
funds), which will not be needed to be expended in FY 2013-14. The Water portion
of $371,283 will be funded from.funds previously appropriated for the Bayshore A
Central Project(424-Water Bond funds), which will not be needed to be expended in
FY 2013-14.
Prior Years'Appropriations $10,219,747
December 11, 2013 Budget Amendment 1,696,355
Proposed Total Appropriations $11,916,102
3. Parking Lot 12X: This budget amendment is needed due to the fact that bid
proposals received from the various bidders previously had a significant spread in
terms of cost of construction. While this can be attributed to the differing approach to
the construction of these projects from each of the bidders; it also stands to reason
that the budget for this project was underestimated. In addition, combining the fact
that market conditions have steadily been escalating, staff is of the opinion that
because these projects cannot commence until April 2014, it would be prudent to
increase-the construction budget by-the difference between the current budget and
the median amount of the previously submitted bids. This will be funded from the
480-Parking Operations Fund balance.
Prior Years'Appropriations $204,000
December 11, 2013 Budget Amendment 93,000
Proposed Total Appropriations $2979000
4. Parking Lot 17X: This budget amendment is needed due to the fact that bid
proposals received from the various bidders previously had a significant spread in
terms of cost of construction. While this can be attributed to the differing approach to
the construction of these projects from each of the bidders; it also stands to reason
that the budget for this project was underestimated. In addition, combining the fact
that market conditions have steadily been escalating, staff is of the opinion that
because these projects cannot commence until April 2014, it would be prudent to
increase the construction.budget by the difference between the current budget and
the median amount of the previously submitted bids. This will be funded from the
480-Parking Operations Fund balance.
Resolution Adopting the First Amendment to the Capital Budget for FY 2013/14
December 11, 2013
Page 4 of 5
Prior Years'Appropriations $454,080
December 11, 2013 Budget Amendment 165,000
Proposed Total Appropriations $619,080
5. FDOT- Alton Road: For construction and maintenance of the deep root green
infrastructure product "Silva Cells" as part of the Florida Department of
Transportation's State Road 907/Alton Road project from 5th Street to Michigan
Avenue. This product creates a structure to support the concrete sidewalk and
improved root growth opportunities underneath the walking surface. Funding will be
provided by the City of Miami Beach in the amount not to exceed $250,000 from the
305-South Beach Quality of Life Fund.
Prior Years'Appropriations $0
December 11 2013 Budget Amendment 250,000
Proposed Total Appropriations $2509000
6. Beachwalk Seville: To implement the previously approved Settlement Agreement
with the Seville Acquisition, LLC for the construction of an elevated beachwalk and
use of rubberized pavers behind the Marriott Edition Hotel at 29 Street and Collins
Avenue. The final settlement amount is not to exceed $100,000. This will be funded
from the 306-Mid-Beach Quality of Life Fund.
Prior Years'Appropriations $0
December 11, 2013 Budget Amendment 100,000
Pro osed Total Appropriations $100,000
7. Miami Beach Golf Course Drainage: The intent of the Miami Beach Golf Course
Drainage Remediation project is to control and retain storm water run-off that
currently floods the golf cart asphalt lot. This project will improve the existing
drainage conditions to the area abutting the New Cart Storage Facility.
The Miami Beach Golf Course Drainage Remediation project requires a budget
amendment for an additional $ 56,000 to cover cost escalation from budget
established in Fiscal Year 2010/2011 and construction cost higher than anticipated.
This budget includes additional Professional*Services, Construction Contingency and
Construction Administration. This will be funded from the 306-Mid-Beach Quality of
Life Fund.
Prior Years'Appropriations $151,017
December.11, 2013 Budget.Amendment 56,000
Proposed Total Appropriations $2079017
Resolution Adopting the First Amendment to the Capital Budget for FY 2013/14
December 11, 2013
Page 5 of 5
8. North Shore/Parkview Island Infrastructure Improvement: The allocation of the
$17,391 of available funds to the Parkview Island Improvements project. This will
allow the City to fully utilize all of the Housing and Urban Development (HUD)
funding, which was provided for improvement to the North Beach Target
Neighborhood.
The North Shore/Parkview Island Infrastructure Improvement project will provide
replacement of the 6" water loop, repaving of the roadways, and reconfiguring the
parking areas. The Water System Master Plan indicates that improvements to the
system will provide greater quantities of water at the appropriate pressure and
provide adequate water flows for fire suppression. The streetscape/parking
improvements will provide for more safety for pedestrians and traffic.
Prior Years'Appropriations $1,000,000
December 11, 2013 Budget Amendment 17,391
Proposed Total Appropriations $1,017,391
9. Next Bus Mobile Application: To implement the "Next Bus" Application service on
the South Beach Local in partnership with Miami Dade Transit. MDT Tracker is the
County's proprietary free mobile app available for use on iPhones and Android
phones that provides users with accurate, comprehensive, and real-time transit
information on selected routes on the County's transit system. Currently, the Next
Bus mobile app service is only available for Metrorail service and a new enhanced
bus service that operates along Kendall Drive known as the Kendall Cruiser/Route
288. MDT anticipates phasing-in the implementation of other bus routes throughout
the County within the next couple of years; however, the City has partnered with
MDT to expedite the launch of the mobile app service on the SBL by Summer, 2014.
This project will be funded by the 187-People's Transportation Fund balance
$13,000 and $27,000 will be re-appropriated from the Crosswalk Phase II project
i ( )
(187- PTP funds).
Prior Years'Appropriations $0
December 11, 2013 Budget Amendment 40,000
Proposed Total Appropriations $40,000
NE THURSDAY,NOVEMBER 28,2013 1 13NE
MIA/VII BEACH
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARINGS
NOTICE IS HEREBY given that public hearings will be held by the Mayor and City
Commission of the City of Miami Beach, Florida, in the Commission Chambers,
3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida, on
Wednesday,December 11,2013 to consider the following:
10:15 a.m.
Resolution Setting A Public Hearing To Adopt The First Amendment To The Capital Budget
For Fiscal Year(FY)2013/14.
Inquiries may be directed to the Office of Budget & Performance Improvement at
(305)673-7510.
11:15 a.m.
Ordinance Amending The Code Of The City Of Miami Beach By Amending Chapter 62,
Entitled"Human Relations,"By Amending Article II,Entitled"Discrimination,"By Amending
Division 1, Entitled"Generally,"By Amending Sec.62.31 Entitled "Definitions"To Define
Intersexuality And Add That Term As A Protected Classification Category; To Amend
Sections 62-33 Entitled "Purpose; Declaration Of Policy," 62-37(b)Entitled "Duties And
Powers," 62-88.1 Entitled "Discrimination In Public Services," 62-90 Entitled "Use Of
Municipal Facilities,"62-91 Entitled"Municipal Funds,"And 62-112(c)Entitled"Housing"
To Include Intersexuality As A Protected Classification Category.
Inquiries may be directed to the City Attorney's Office at(305)673-7470.
11:30 a.m.
GSAF Classified Salary Ordinance
An Ordinance Amending Ordinance No.789,The Classified Employees Salary Ordinance
Of The City Of Miami Beach,Florida,As Follows:Providing For The Classifications In Group
V,Represented By The Government Supervisors Association Of Florida,OPEIU,Local 100
(GSAF), In Accordance With The Negotiated Collective Bargaining Agreement; Effective
The First Pay Period Ending In October Of 2014,There Shall Be An Across The Board
Cost-Of-Living Adjustment (COLA) Of Three Percent (3%), And The Minimum And
Maximum Of Each Pay Range Will Also Be Increased By Three Percent(3%);Repealing All
Ordinances In Conflict.
Inquiries may be directed to the Human Resources Department at(305)673-7524.
INTERESTED PARTIES are invited to appear at this meeting,or be represented by an agent,
or to express their views in writing addressed to the City Commission,c/o the City Clerk,
1700 Convention Center Drive, 1st Floor,City Hall,Miami Beach,Florida 33139.Copies
of these items are available for public inspection during normal business hours in the City
Clerk's Office, 1700 Convention Center Drive, 1st Floor,City Hall, Miami Beach, Florida
33139.This meeting,or any item herein,may be continued,and under such circumstances
additional legal notice will not be provided.
Rafael E.Granado,City Clerk
City of Miami Beach
Pursuant to Section 286.0105,Fla.Stat.,the City hereby advises the public that:if a person
decides to appeal any decision made by the City Commission with respect to any matter
considered at its meeting or its hearing,such person must ensure that a verbatim record of
the proceedings is made,which record includes the testimony and evidence upon which
the appeal is to be based.This notice does not constitute consent by the City for the
introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it
authorize challenges or appeals not otherwise allowed by law.
To request this material in accessible format,sign language interpreters, information on
access for persons with disabilities and/or any accommodation to review any document
or participate in any City-sponsored proceeding,please contact us five days in advance at
(305)673-7411(voice)or TTY users may also call the Florida Relay Service at 711.
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