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2013-28437 Reso RESOLUTION NO.i 2013-28437 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING RESOLUTION NO. 94-213821 . AS AMENDED BY RESOLUTION NOS. 97-226079 98- 22693, AND 2003-25446, BY AMENDING PARAGRAPH I TO ESTABLISH A FLOOD MITIGATION COMMITTEE; BY AMENDING PARAGRAPH 2 TO PROVIDE THAT THE MAYOR MAY SERVE AS -AN ALTERNATE MEMBER ON ANY CITY COMMISSION COMMITTEE; BY AMENDING PARAGRAPH 3 TO PROVIDE THAT THE MAYOR SHALL APPOINT A CHAIRPERSON AND VICE CHAIRPERSON FOR ALL CITY COMMISSION COMMITTEES; AND BY AMENDING PARAGRAPH 4 REGARDING THE PROCEDURES FOR THE CALLING AND HOLDING OF MEETINGS. WHEREAS, pursuant to Resolution No. 94-21382, the City Commission established City Commission Committees to examine facts and issues relating to matters relating to land use and development, capital improvements and finance, and community issues; and WHEREAS, over the years, various amendments have been made to Resolution No. 94- 21382 by Resolution Nos. 97-22607, 98-22693, and 2003-25446 to amend the provisions for City Commission Committees relative to membership, participation, purpose, and the selection of chairpersons and vice chairpersons; and WHEREAS, the Mayor and City Commission wish to establish an additional City Commission Committee to address flooding and sea level rise issues in the City, to provide that the Mayor may serve as an alternate member on any City Commission Committee, to provide that the Mayor shall appoint the chairperson and vice chairperson for all City Commission Committees; and to amend the provisions regarding the procedures for the calling and holding of meetings. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA as follows: I. Paragraph 1 of Resolution No. 94-21382, as amended by Resolution Nos. 97- 22607, 98-22693, and 2003-25446, is hereby amended as follows: 1. Four 4 Committees shall be established to examine in depth facts and issues relating to matters in which the Mayor and City Commission may need to act and to advise the Mayor and City Commission of their findings and their recommendations relating to those matters. The t4ee-(3) four 4 Committees shall be as follows and shall generally have the following purposes: a. the Land Use and Development Committee shall hear matters related to planning and zoning issues and issues related to specific public and/or private development projects; b. the Finance and City-Wide ' Projects Committee shall hear issues related to municipal finance and City-wide capital improvement projects; C. the Neighborhood/Community Affairs Committee shall address issues related to the quality of life, including improvement programs relating to the various neighborhoods throughout the City and shall address issues of concern or interest to the Miami Beach community-.Land d. the Flood Mitigation Committee shall address issues related to flooding and sea level rise in the City. II. Paragraph 2 of Resolution No. 94-21382, as amended by Resolution Nos. 98- 22693 and 2003-25446, is hereby amended as follows: 2. Each Committee shall have three (3) voting members who shall be comprised of members of the City Commission selected by the Mayor;_ i1n addition, each Committee shall have an alternate member selected by the Mayor;; provided, however, that the Mayor may serve as one of the three (3) members of any Committee or may serve as the alternate member on any Committee on which the Mayor does not serve as a member. In the event that one or more of the three 3 members comprising a specific Committee are not ( ) p g P present at a Committee meeting., the alternate member may participate and vote on any issue before his or her designated committee and may serve for purposes of establishing a quorum. If the-alternate member is unable to serve, the Mayor may sere as the alternate member (provided, however, that the Mayor is not already serving as a member, or alternate member, of such Committee). Notwithstanding the above, City Commission members who are not Committee members, or serving as an alternate member in the place of an absent Committee member, may participate in the discussion of any issue before any Committee. III. Paragraph 3 of Resolution No. 94-21382, as amended by Resolution Nos. 97- 22607 and 2003-25446, is hereby amended as follows: 3.- Eaeh eemmi4ee The Mayor shall selee-t—mss appoint a chairperson and vice chairperson for each committee. The term of service for each chairperson or vice chairperson shall be one year. IV. Paragraph 4 of Resolution No. 94-21382 is hereby amended as follows: 4. Meetings shall be held when called by the chairperson; or., in his/her absence., by the vice chairperson, and shall be held, whenever- possible at 4.00 p.m. on a Wednesday en and the entire City Commission and shall be held in the City Commission Chambers unless the chairperson or, in his/her absence, the vice chairperson determines that good cause exists for the holding of a meeting in another location. In addition, meetings shall be video and audio recorded and shall be broadcast live on the Miami Beach cable channel or videotaped for posting on the City's website within a reasonable time following the conclusion of the meeting. Notwithstanding the foregoing, the Mayor and City Commission reserve the right to assign such other matters they may deem appropriate, to be addressed by one or all of the aforestated Committees. PASSED and ADOPTED this 11 th day of December, 2013. f.- PHILIP L �'� , MAYOR ATTEST: APPROVED AS TO RAFAEL . GRANADO, ,C�, FO &LAI�GtJAGE FAATTO\TURN\RESOS\Commission Cora ritt�ef C 2014. RATE: !� Cit 6rney Date �.� j •v0 r Y' ,\. ; ' •;nom .... •'�� MIAMI BEACH OFFICE OF THE CITY ATTORNEY JOSE SMITH, CITY ATTORNEY COMMISSION MEMORANDUM To: Mayor Philip Levine and 2bers of the City Commission FROM: Jose Smith, City Attor ecc: Jimmy L. Morales, Ci er DATE: December 4, 2013 SUBJECT: RESOLUTION AMENDING RESOLUTION NO. 94-21382, AS AMENDED BY RESOLUTION NOS. 97-22607, 98-22693, AND 2003-254469 PERTAINING TO THE ESTABLISHMENT OF CITY COMMISSION COMMITTEES At the request of Mayor Levine, the City Attorney's Office has prepared the attached amendment to the above referenced Resolution, pertaining to the establishment of, and policies and procedures governing, City Commission committees, to provide for the following: 1. In addition to the three (3) existing City Commission committees (Land Use, Finance, and Neighborhoods), the Mayor proposes the establishment of a fourth committee to address flooding issues throughout the City; 2. The current Resolution provides that each Commission committee shall have three (3) voting members selected by the Mayor and one (1) alternate member (also selected by the Mayor, in the event that one of the three existing members is not present). The Mayor may also serve as one of the three (3) members of any Commission committee. Mayor Levine requests that the legislation be amended to provide that the Mayor may serve as the alternate member on any Committee on which the Mayor does not serve as a member; 3. Mayor Levine requests that the Resolution be amended to go back to the original policy, allowing the Mayor to select the chairperson and vice-chairperson of each Commission Committee (as stated, this authority was originally vested in the Mayor, prior to being amended pursuant to Resolution 2003-25446); and Agenda Item C 7 Z Date 1Z-11-13 Establishment of City Commission Committees Page 2 December 4, 2013 4. Finally, a minor clean-up amendment is recommended by the City Attorney's Office with regard to the calling of Committee meetings to provide more flexibility in the setting of these meetings. F:WTTO\AGUR\RESOS-ORD\MEMOS\Establishment of City Commission Committee-Amendment Memo(12-3-13).doc We ore committed to providing excellent public service and safety to all who live, work, and ploy in our vibrant, tropical, historic community.