2013-28413 Reso RESOLUTION NO. 2013-28413
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RETROACTIVELY APPROVING AND AUTHORIZING
THE CITY MANAGER, OR HIS DESIGNEE TO TAKE THE FOLLOWING ACTIONS:
1) SUBMITTAL OF AN APPLICATION TO THE U.S. DEPARTMENT OF
HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY
(FEMA) FOR THE EMERGENCY FOOD AND SHELTER PROGRAM (EFSP) FOR
PHASE 31 FUNDING IN THE APPROXIMATE AMOUNT OF $50,000 FOR
EMERGENCY ASSISTANCE; 2) SUBMITTAL OF AN APPLICATION TO THE
MIAMI-DADE COUNTY HOMELESS TRUST FOR FISCAL YEAR (FY) 2013/14
PRIMARY CARE HOUSING AND SERVICES FUNDS IN THE AMOUNT OF $62,673
FOR THE CITY'S HOMELESS OUTREACH PROGRAM; 3) SUBMITTAL OF AN
APPLICATION TO MIAMI-DADE COUNTY HOMELESS TRUST FOR FISCAL YEAR
(FY) 2013/14 FUNDING IN THE APPROXIMATE AMOUNT OF $259000 FOR
IDENTIFICATION ASSISTANCE SERVICES FOR HOMELESS INDIVIDUALS AND
FAMILIES AS PART OF THE CITY'S HOMELESS OUTREACH PROGRAM; 4)
SUBMITTAL OF AN APPLICATION TO THE US DEPARTMENT OF HOMELAND
SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA), FOR THE
FY 2013/14 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM, FOR FUNDING
IN THE APPROXIMATE AMOUNT OF $32,000 FOR EQUIPMENT FOR FIRE
DEPARTMENT OPERATIONS; 5) SUBMITTAL OF AN APPLICATION TO THE
FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE FISCAL YEAR
2013/14 HIGH VISIBILITY ENFORCEMENT (HVE) PROGRAM FOR FUNDING IN
THE APPROXIMATE AMOUNT OF $1801000 FOR THE POLICE DEPARTMENT
PEDESTRIAN AND BICYCLE SAFETY INITIATIVE; 6) SUBMITTAL OF A
REQUEST IN THE AMOUNT OF $2,750 TO THE NATIONAL ARTS PROGRAM
FOUNDATION® FOR THE CITY OF MIAMI BEACH EMPLOYEE ART SHOW; AND,
7) APPROVE THE CITY'S PARTICIPATION IN THE SOUTH FLORIDA CLIMATE
CHANGE AND EXTREME WEATHER VULNERABILITY ASSESSMENT AND
ADAPTATION PILOT PROJECT PROGRAM FOR ADAPTATION OPTIONS FOR
TRANSPORTATION INFRASTRUCTURE; APPROPRIATING THE ABOVE
GRANTS, MATCHING FUNDS, AND CITY EXPENSES, IF APPROVED AND
ACCEPTED BY THE CITY, AND AUTHORIZING THE EXECUTION OF ALL
NECESSARY DOCUMENTS RELATED TO THE AFORESTATED APPLICATIONS,
INCLUDING, WITHOUT LIMITATION, AUDITS, AND AUTHORIZING THE CITY
MANAGER, OR HIS DESIGNEE, TO TAKE ALL NECESSARY ACTIONS RELATED
TO THESE GRANTS..
WHEREAS, funds from the Emergency Food and Shelter Program (EFSP) are awarded
by the Federal Emergency Management Agency (FEMA) and the program is governed by a
National Board chaired by FEMA to provide policy guidance, oversight, federal coordination,
and staff assistance to the National Board regarding this program, and each year an
assessment is made in an effort to adapt to particular community needs; and
WHEREAS, the EFSP was created to supplement the work of local social service
agencies, both non-profit and governmental, to help people in need of emergency assistance
and the funding is used to target special emergency needs which are primarily economic in
nature, as opposed to disaster related; and
WHEREAS, the program's funding priority is to provide rent/mortgage assistance and
food to those in need, and the grant will provide funds for the following assistance: 1) provision
of rent/mortgage assistance to individuals and families at-risk of homelessness; 2) provision of
food vouchers; and 3) utility assistance; and
WHEREAS, this request is for Phase 31 funding for calendar year 2014; and
WHEREAS, matching funds are not required for this grant; and
WHEREAS, this project supports the City's key intended outcome to reduce the number
of homeless; and
WHEREAS, retroactive approval is requested to _submit a grant application to the U.S.
Department of Homeland Security, Federal Emergency Management Agency (FEMA) for the
Emergency Food and Shelter Program in the approximate amount of $50,000 for Phase 31
Emergency Assistance Funding; and
WHEREAS, the Miami-Dade County Homeless Trust was created by the Miami-Dade
County Board of County Commissioners to, among other things, oversee the use of the Food
and Beverage Tax and other funds, and in this regard to establish and implement policies based
on the Miami-Dade County Community Homeless Plan (The Plan); and
WHEREAS, The Plan is a comprehensive continuum of care system to serve homeless
persons in Miami—Dade County and funds are available for short term hotel placement for
homeless families and individuals who cannot be placed in emergency shelter due to capacity
issues; and
WHEREAS, this program also provides funding for food vouchers for families while
residing in placements, if food arrangements or other resources are unavailable; and
WHEREAS, the grant will provide funding in the amount of $62,673 and matching funds
are not required; and
WHEREAS, this project supports the City's key intended outcome to reduce the number
of homeless; and
WHEREAS, retroactive approval is requested to submit a grant application to the Miami-
Dade County Homeless Trust for Fiscal Year (FY) 2013/14 Primary Care Housing and Services
funds in the approximate amount of$62,673 for the City's Homeless Outreach Program; and
WHEREAS, The Homeless Trust also has Identification Assistance funding available to
provide assistance in obtaining' identification and other personal documents on behalf of
homeless individuals and families in Miami-Dade County and the funds can be used to cover
the cost of administering this program, and related costs or fees associated with obtaining or
replacing documents utilized to establish identification, such as Florida identification cards, birth
certificates, marriage certificates, school records, lawful permanent resident cards,
naturalization certificates, and Florida driver's licenses; and
WHEREAS, vital personal identification documents and official photo identification are
necessary for obtaining employment and housing and providing this service will help homeless
individuals to become self-sufficient; and
WHEREAS, the Identification Assistance service is part of the City's current Homeless
Outreach Program, the grant will provide funding in the amount of $25,000, and the grant does
not require matching funds and supports the key intended outcome to reduce the number of
homeless; and
WHEREAS, retroactive approval is requested to submit a grant application to Miami-
Dade County Homeless Trust for Fiscal Year (FY) 2013/14 funding in the approximate amount
of$25,000 for Identification Assistance through the City's Homeless Outreach Program; and
WHEREAS, the primary goal of the Assistance to Firefighters Grant (AFG) is to meet
the firefighting and emergency response needs of fire departments and nonaffiliated emergency
medical service organizations, and since 2001, the Assistance to Firefighters grant program has
helped firefighters and other first responders to obtain critically needed equipment, protective
gear, emergency vehicles, training, and other resources needed to protect the public and
emergency personnel from fire and related hazards; and
WHEREAS, the AFG funding priorities for Fire Departments are: 1) Fire Operations
and Firefighter Safety (includes firefighter training, firefighting equipment acquisitions, firefighter
personal protective equipment, firefighter wellness and fitness, and modifications to fire stations
and facilities); and 2) Firefighting vehicle acquisition. This program does not provide funding for
salaries; and
WHEREAS, the grant will provide funding for Automated External Defibrillators (AEDs)
which will enhance Fire Department operations; and
WHEREAS, AEDs cost approximately $40,000 and the grant will cover approximately
$32,000, the City is required to provide a non-federal match. of 20 percent of the total project
cost, and the source of matching funds in the approximate amount of $8,000 is the Fire
Department's FY 2013/14 operating budget; and
WHEREAS, the AFG project supports the City's key intended outcome to maximize
efficient delivery of services; and
WHEREAS, retroactive approval is requested to submit an application to the U.S.
Department of Homeland Security, Federal Emergency Management Agency (FEMA), for the
FY 2013/14 Assistance to Firefighters Grant program funds in the approximate amount of
$32,000 for the City's fire-related needs; and
WHEREAS, the Florida Department of Transportation (FDOT) has funding available for
law enforcement agencies who initiate high visibility enforcement (HVE) campaigns to keep
pedestrians and bicyclists safe on Florida's roadways and this new funding is available through
Florida's Bicycle/Pedestrian Focused Initiative; and
WHEREAS, in 2011, traffic crashes in Florida resulted in 497 pedestrian fatalities, 6,194
pedestrian injuries, 120 bicyclist fatalities, and 4,632 bicyclist injuries and based on the National
Highway Traffic Safety Administration (NHTSA) Traffic Safety Facts, these rates nearly double
the national average for pedestrians and nearly triple the national average for bicyclists; and
WHEREAS, pedestrian and bicycle crashes are more likely to result in fatal or serious
injuries than any other types of crashes and the number of hospitalizations and emergency
room visits related to these crashes indicate that the magnitude of the problem may even be
larger than identified by traffic crash reports, the financial impacts and suffering caused by these
fatalities and injuries are significant; and
WHEREAS, as a result, FDOT is looking to partner with law enforcement agencies to
conduct HVE campaigns in high impact areas in conjunction with other education efforts and
FDOT's HVE program will allow the City's Police Department to initiate a high visibility
enforcement (HVE) program to keep pedestrians and bicyclists safe on Miami Beach roadways;
and
WHEREAS, the. grant does not require matching funds, and this project supports the
City's key intended outcome to increase visibility of police; and
WHEREAS, retroactive approval is requested to submit an application to the Florida
Department of Transportation High Visibility Enforcement for Pedestrian and Bicycle Safety
Program in the approximate amount of $180,000 for Police Department Pedestrian and Bicycle
Safety Initiative; and
WHEREAS, the National Arts Program® was established in 1982 to identify, showcase,
and reward the visual artistic talent in America and the organization sponsors 82 venues in 38
states, including the City of Miami Beach; and
WHEREAS, non-Matching Scholarships are available for venues to help with various
ancillary exhibition costs including, but not limited to, installations, exhibition space, judges'
honorarium and publicity/promotion; and
WHEREAS, funds are provided to help maintain the quality of the art show including any
costs which will encourage continued and added participation and the program provides
scholarships for continuing art education, certificates of participation, and cash awards to public
employees and their family members who participate in this annual event; and
WHEREAS, the National Arts Program® is sponsored and funded by The National Arts
Program Foundation of Malvern, Pennsylvania, in support and cooperation with local city arts
agencies and organizations; and
WHEREAS, this year, the City received 83 artwork entries created by City of Miami
Beach employees and their families and the juried exhibit is judged by professional artists and
arts professionals; and
WHEREAS, the program provides City employees and family members with a 'rare
opportunity to exhibit their original works publicly and to compete for cash and continuing art
education scholarships and matching funds are not required and this program supports the
City's key intended outcome to attract and maintain a workforce of excellence; and
WHEREAS, retroactive approval is requested for the submittal of a Request in the
amount of $2,750 to the National Arts Program Foundation® for the City of Miami Beach
Employee Art Show; and
WHEREAS, the Federal Highway Administration (FHWA) recently awarded a grant to
Broward MPO, in coordination with the Miami-Dade MPO and the Palm Beach MPO, to conduct
the South Florida Climate Change and Extreme Weather Vulnerability Assessment and
1
Adaptation Pilot Project and the Stud Area for this effort focuses on the four Counties of the
P Y
Southeast Florida Regional Climate Change Compact (Broward, Miami-Dade, Monroe, and
Palm Beach Counties); and
WHEREAS, the Broward MPO is administering the Pilot Project grant and among the
partner agencies are the three MPOs, the South Florida Regional Transportation Authority, the
South Florida Regional Planning Council and the Southeast Florida Regional Climate Change
Compact; and
WHEREAS, funding has been awarded to pilot a framework to assess climate change
and extreme weather vulnerability and adaption options for transportation infrastructure and the
pilot project will help improve our understanding on how to better manage our assets in current
and future climate conditions; it will include climate change and extreme weather vulnerability
assessment, but is mainly focused on developing a consistent methodology and screening tool
for incorporating climate change impacts into transportation decision making; and
WHEREAS, the City of Miami Beach and all cities in the region will benefit from this
program and are being incorporated in this pilot program since our transportation system is
shared. Basic goals of the program include but are not limited to: 1) Build tools to integrate
climate change adaptation goals into the transportation decision-making process; 2) Provide a
model of climate change adaptation for other public transportation providers; 3) Advancing
transportation adaptation activities; and
WHEREAS, the Pilot Project will be completed by September 30, 2014 and the grant
requires a 100% non-federal match of $300,000 for the four counties and the FHWA has
allowed in-kind match, the City of Miami Beach and the other municipalities in the three counties
will each provide a portion of the in-kind match for this project; and
WHEREAS, no financial obligation will be required of the City and this project supports
the City's key intended outcome to enhance mobility throughout the City; and
WHEREAS, approval is requested for the City's participation in the South Florida
Climate Change and Extreme Weather Vulnerability Assessment and Adaptation Pilot Project
Program for Adaptation Options for Transportation Infrastructure; and
WHEREAS, the above requests are being submitted retroactively at the December 11,
2013 City Commission meeting because a regular Commission meeting was not held during the
month of November 2013.
NOW THEREFORE, RE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission hereby
retroactively approve and authorize the City Manager, or his designee, to take the following
actions: 1) Submittal of a grant application to Emergency Food and Shelter Program (EFSP)
Phase 31 for funding in the approximate amount of $50,000 for Emergency Assistance; 2)
Submittal of a grant application to Miami-Dade County Homeless Trust for FY 2013/14 Primary
Care Housing and Services funds in the approximate amount of $62,673 for the City's
Homeless Outreach Program; 3) Submittal of a grant application to Miami-Dade County
Homeless Trust for funding in the approximate amount of $25,000 for FY 2013/14 Identification
Assistance Services for Homeless Individuals and Families as part of the City's Homeless
Outreach Program; 4) Submittal of an application to the US Department of Homeland Security,
Federal Emergency.Management Agency (FEMA) for the FY 2013/14 Assistance to Firefighters
Grant Program in the approximate amount of $32,000 for equipment for Fire Department
operations; 5) Submittal of an application to Florida Department of Transportation (FDOT) for
the High Visibility Enforcement (HVE) funding program for Pedestrian and Bicycle Safety; 6)
Submittal of a Request in the amount of$2,750 to the National Arts Program Foundation for the
City of Miami Beach Employee Art Show; and, 7) Approving the City's participation in the South
Florida Climate Change and Extreme Weather Vulnerability Assessment and Adaptation Pilot
Project Program; appropriating the above grants, matching funds, and City expenses, if
approved and accepted by the City, and authorizing the execution of all necessary documents
related to the aforestated applications, including, without limitation, audits, and authorizing the
City Manager, or his designee, to take all necessary actions related to these grants.
PASSED and ADOPTED this 11th day of December, 2013.
ATTEST:
J EVINE, MAYOR
RAFA L E. GRANADO, CITY CLERK
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COMMISSION ITEM SUMMARY
Condensed Title:
F Resolution authorizing the City Manager or his designee to apply for and accept six (6) grants and to
rtici ate in one 1 rant program.
Key Intended Outcome Supported:
1) Reduce the number of homeless; 2) Reduce the number of homeless; 3) Reduce the number of
homeless;4)Maximize efficient delivery of services;5)Enhance mobility throughout the City;6)Attract and
maintain a workforce of excellence; and 7 Enhance mobility throughout the City.
Supporting Data: 1)2) and 3)The City's efforts to address homelessness"was a key driver for resident
respondents in how they view the City as a place to live,view city government on meeting expectations and
if they would recommend the City as a place to live; "A lot of homeless" was rated amongst the top five
things that have a negative impact on the quality of life on Miami Beach. Based on the Census Count
(January, 2012),the number of homeless in Miami Beach has decreased from 239 in FY 2004/05 to 106 in
FY 2012/13; 4) The Fire Department has experienced more than a 9% increase in the number of pre-
hospital care calls for service from 14,796 in 2000 to 16,247 in 2011; 5) 11% of residents use
"Walking/Bicycling"as their primary mode of transportation citywide and 26%in South Beach and Belle Isle;
6) N/A; and, 7)"Ratings for traffic flow"was one of the three key drivers that impact how businesses and
residents rate the quality of life in Miami Beach.
Item Summary/Recommendation:
The Administration requests retroactive approval to authorize the City Manager or his designee to submit
grant applications to: 1)US Department of Homeland Security, Federal Emergency Management Agency for
Emergency Food and Shelter Program funds in the amount of$50,000; 2)Miami-Dade County Homeless
Trust for Fiscal Year(FY)2013/14 Primary Care Housing and Services Funds in the amount of$62,673;3)
Miami-Dade County Homeless Trust funds in the amount of$25,000 for Identification Assistance Services;
4) US Department of Homeland Security, Federal Emergency Management Agency for the FY 2013/14
Assistance to Firefighters Grant Program in the approximate amount of$32,000; 5) Florida Department of
Transportation for the High Visibility Enforcement Program in the approximate amount of $180,000; 6)
National Arts Program Foundation® in the amount of$2,750 for the Employee Art Show;and,7)Approving
the City's participation in the South Florida Climate Change and Extreme Weather Vulnerability Assessment
and Adaptation Pilot Project Program/Adaptation Options for Transportation Infrastructure;appropriating the
above grants, matching funds, and city expenses, if approved and accepted by the City and authorizing the
execution of all necessary documents related to these applications, including,without limitation,audits,and
authorizing the City Manager or his designee to take all necessary actions related to these grants.
Financial Information:
Source # Grant Name/Project Approx. Approximate Match
of Grant Amount/Source
Funds Amount
1 Emergency Food and Shelter $50,000 N/A
Program/Emergency Assistance
2 Miami-Dade County Homeless $62,673 N/A
Trust/Primary Care Housing
3 MDC Homeless Trust/ $25,000 N/A
Identification Assistance
4 Assistance to Firefighters Grant/ $32,000 $8,000/Fite Department
Automated External Defibrillators FY 2013/14 operating budget
5 Florida Department of Transportation/ $180,000 N/A
High Visibility Enforcement Program
6 The National Arts Program $2,750 N/A
Foundation/Employee Arts Show
7 Climate Change & Extreme Weather $ N/A N/A
Vulnerability Pilot/Transportation
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
Sign-Offs:
Department Director Assistant C' y Manager City Manager
AGENDA ITEM C 7A
MIAMIBEACH 61.��
� DATE .3
A" M I AM I B EAC H
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMIS ION MEMORANDUM
TO: Mayor Philip Levine and Members the City mmission
FROM: Jimmy L. Morales, City Manager
DATE: December 11, 2013
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE RETROACTIVELY TO APPROVE THE
FOLLOWING: 1) SUBMITTAL OF AN APPLICATION TO THE US
DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) FOR THE EMERGENCY FOOD AND
SHELTER PROGRAM (EFSP) FOR PHASE 31 FUNDING IN THE
APPROXIMATE AMOUNT OF $50,000 FOR EMERGENCY ASSISTANCE; 2)
SUBMITTAL OF AN APPLICATION TO THE MIAMI-DADE COUNTY HOMELESS
TRUST FOR FISCAL YEAR 2013/14 PRIMARY CARE HOUSING AND
SERVICES FUNDS IN THE AMOUNT OF $62,673 FOR THE CITY'S
HOMELESS OUTREACH PROGRAM; 3)SUBMITTAL OF AN APPLICATION TO
MIAMI-DADE COUNTY HOMELESS TRUST FOR FISCAL YEAR 2013/14
FUNDING IN THE APPROXIMATE AMOUNT OF$25,000 FOR IDENTIFICATION
ASSISTANCE SERVICES FOR HOMELESS INDIVIDUALS AND FAMILIES AS
PART OF THE CITY'S HOMELESS OUTREACH PROGRAM;4)SUBMITTAL OF
AN APPLICATION TO THE US DEPARTMENT OF HOMELAND SECURITY,
FEDERAL EMERGENCY MANAGEMENT AGENCY(FEMA), FOR THE FISCAL
YEAR 2013/14 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM, FOR
FUNDING IN THE APPROXIMATE AMOUNT OF $32,000 FOR EQUIPMENT
FOR FIRE DEPARTMENT OPERATIONS; 5)SUBMITTAL OF AN APPLICATION
TO FLORIDA DEPARTMENT OF TRANSPORTATION(FDOT)FOR THE FISCAL
YEAR 2013/14 HIGH VISIBILITY ENFORCEMENT (HVE) PROGRAM FOR
FUNDING IN THE APPROXIMATE AMOUNT OF $180,000 FOR POLICE
DEPARTMENT PEDESTRIAN AND BICYCLE SAFETY INITIATIVE; 6)
SUBMITTAL OF A REQUEST IN THE AMOUNT OF$2,750 TO THE NATIONAL
ARTS PROGRAM FOUNDATION® FOR THE CITY OF MIAMI BEACH
EMPLOYEE ART SHOW;AND,7)APPROVING THE CITY'S PARTICIPATION IN
THE SOUTH FLORIDA CLIMATE CHANGE AND EXTREME WEATHER
VULNERABILITY ASSESSMENT AND ADAPTATION PILOT PROJECT
PROGRAM FOR ADAPTATION OPTIONS FOR TRANSPORTATION
INFRASTRUCTURE; APPROPRIATING THE ABOVE GRANTS, MATCHING
FUNDS,AND CITY EXPENSES, IF APPROVED AND ACCEPTED BY THE CITY
AND AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS
RELATED TO THE AFORESTATED APPLICATIONS, INCLUDING, WITHOUT
LIMITATION, AUDITS, AND AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO TAKE ALL NECESSARY ACTIONS RELATED TO THESE
GRANTS
Commission Memorandum
Page 2
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
1. Approval to submit a grant application to the US Department of Homeland Security,
Federal Emergency Management Agency for Emergency Food and Shelter Program
in the approximate amount of$50,000 for Phase 31 Emergency Assistance Funding
The funds from the Emergency Food and Shelter Program (EFSP) are awarded from the
Federal Emergency Management Agency(FEMA). The program is governed by a National
Board and FEMA chairs the National Board and provides policy guidance,oversight,federal
coordination and staff assistance to the National Board regarding this program. Local
boards are convened in the qualifying jurisdictions to determine the highest need and best
use of funds and to select Local Recipient Organizations to receive funding and provide
emergency food and shelter services. Each year needs are assessed in an effort to adapt to
particular community needs.
The EFSP was created to supplement the work of local social service agencies, both non-
profit and governmental, in assisting people in need of emergency assistance.The funding
is used to target special emergency needs. These needs are primarily economic in nature,
as opposed to disaster related. The program's funding priority is to provide rent/mortgage
assistance and food to those in need. The City has previously received EFSP funding, and
the grant will provide funds for the following assistance: 1) provision of rent/mortgage
assistance to individuals and families at-risk of homelessness;2)provision of food vouchers;
and 3) utility assistance. This request is for Phase 31 funding for calendar year 2014.
Matching funds are not required for this grant. This project supports the key intended
outcome reduce the number of homeless.
2. Approval to submit a grant application to Miami-Dade County Homeless Trust for
Fiscal Year (FY) 2013/14 Primary Care Housing and Services funds in the
approximate amount of$62,673 for the City's Homeless Outreach Program.
The Miami-Dade County Homeless Trust was created by the Miami-Dade Board of County
Commissioners to,among other things,oversee the use of the Food and Beverage Tax and
other funds and in this regard to establish and implement policies based on the Miami-Dade
County Community Homeless Plan(The Plan). The Plan is a comprehensive continuum of
care system to serve homeless persons in Miami—Dade County.
Funds are available for short term hotel placement for homeless families and individuals who
cannot be placed in emergency shelter due to capacity issues. This program also provides
funding for food vouchers for families while residing in placements, if food arrangements or
other resources are unavailable. The grant will provide funding in the amount of$62,673
and matching funds are not required. This project supports the key intended outcome
reduce the number of homeless.
Commission Memorandum
Page 3
3. Approval to submit a grant application to Miami-Dade County Homeless Trust for
Fiscal Year (FY) 2013/14 funding in the approximate amount of $25,000 for
Identification Assistance through the City's Homeless Outreach Program.
The Miami-Dade County Homeless Trust was created by the Miami-Dade Board of County
Commissioners to,among other things,oversee the use of the Food and Beverage Tax and
other funds and to establish and implement policies based on the Miami-Dade County
Community Homeless Plan. The Plan is a comprehensive continuum of care system to
serve homeless persons in Miami-Dade County.
The Homeless Trust also has Identification Assistance funding available to provide
assistance in obtaining identification and other personal documents on behalf of homeless
individuals and families in Miami-Dade County. The funds will be used to cover the cost of
administering this program, and related costs or fees associated with obtaining or replacing
documents utilized to establish identification, such as Florida identification cards, birth
certificates, marriage certificates, school records, lawful permanent resident cards,
naturalization certificates and Florida driver's licenses. Vital personal identification
documents and official photo identification are necessary for obtaining employment and
housing.
Providing this service will help homeless individuals to become self-sufficient, and the
Identification Assistance service is part of the City's current Homeless Outreach Program
and the grant will provide funding in the amount of$25,000. The grant does not require
matching funds and supports the key intended outcome reduce the number of homeless.
4. Approval to submit an application to the U.S. Department of Homeland Security,
Federal Emergency Management, for the FY 2013/14 Assistance to Firefighters
grant program funds in the approximate amount of$32,000 for fire-related needs
The primary goal of the Assistance to Firefighters Grant(AFG)is to meet the firefighting and
emergency response needs of fire departments and nonaffiliated emergency medical service
organizations. Since 2001, the Assistance to Firefighters grant program has helped
firefighters and other first responders to obtain critically needed equipment, protective gear,
emergency vehicles, training and other resources needed to protect the public and
emergency personnel from fire and related hazards.
The Assistance to Firefighters grant program funding priorities for Fire Departments are fire
operations/firefighter safety; and firefighting vehicle acquisition. The program does not
provide funding for salaries. The grant will provide funding for Automated External
Defibrillators (AEDs) which will enhance Fire Department operations. The AEDs will be
placed citywide. The total cost of the project is approximately $40,000 and the grant will
cover approximately $32,000. The City is required to provide a non-federal match of 20
percent of the total project cost and the source of matching funds in the approximate amount
of$8,000 is the Fire Department's FY 2013/14 operating budget. This project supports the
key intended outcome maximize efficient delivery of services.
Commission Memorandum
Page 4
5. Approval to submit an application to the Florida Department of Transportation High
Visibility Enforcement for Pedestrian and Bicycle Safety Program in the approximate
amount of$180,000 for Police Department Pedestrian and Bicycle Safety Initiative
Florida Department of Transportation has funding available to law enforcement agencies
that initiate high visibility enforcement campaigns to keep pedestrians and bicyclists safe on
Florida's roadways. This new funding is available through Florida's Bicycle/Pedestrian
Focused Initiative.
In 2011, traffic crashes in Florida resulted in 497 pedestrian fatalities, 6,194 pedestrian
injuries, 120 bicyclist fatalities, and 4,632 bicyclist injuries. Based on the National Highway
Traffic Safety Administration (NHTSA) Traffic Safety Facts, these rates nearly double the
national average for pedestrians and nearly triple the national average for bicyclists.
Pedestrian and Bicycle crashes are more likely to result in fatal or serious injuries than any
other types of crashes.The number of hospitalizations and emergency room visits related to
these crashes indicate that the magnitude of the problem may even be larger than identified
by traffic crash reports. The financial impacts and suffering caused by these fatalities and
injuries are significant. As a result, FDOT is looking to partner with law enforcement
agencies to conduct HVE campaigns in high impact areas in conjunction with other
education efforts. FDOT's HVE program will allow the City's Police Department to initiate a
high visibility enforcement(HVE)program to keep pedestrians and bicyclists safe on Miami
Beach roadways. The grant does not require matching funds, and this project supports the
key intended outcome increase visibility of police.
6. Submittal of a Request in the amount of $2,750 to the National Arts Program
Foundation®for the City of Miami Beach Employee Art Show
The National Arts Program®was established in 1982 to identify, showcase, and reward the
visual artistic talent in America.The organization sponsors 82 venues in 38 states, including
the City of Miami Beach. Non-Matching Scholarships are available for venues to help with
various ancillary exhibition costs, including but not limited to; installations;exhibition space,
judges' honorarium and publicity/promotion. The funds are provided to help maintain the
quality of the art show including any costs which will encourage continued and added
participation.The program provides scholarships for continuing art education,certificates of
participation, and cash awards to public employees and their family members who
participate in this annual event. The National Arts Program® is sponsored and funded by
The National Arts Program Foundation of Malvern, Pennsylvania, in support and cooperation
with local city arts agencies and organizations.
This year, the City received 83 artwork entries created by City of Miami Beach employees
and their families. The juried exhibit is judged by professional artists and arts professionals.
The program provides City employees and family members with a rare opportunity to exhibit
their original works publicly and to compete for cash and continuing art education
scholarships. Matching funds are not required and this program supports the key intended
outcome attract and maintain a workforce of excellence.
Commission Memorandum
Page 5
7. Approval of the City's participation in the South Florida Climate Change and Extreme
Weather Vulnerability Assessment and Adaptation Pilot Project Program for
Adaptation Options for Transportation Infrastructure
The Federal Highway Administration(FHWA)recently awarded a grant to Broward MPO, in
coordination with the Miami-Dade MPO and the Palm Beach MPO, to conduct the South
Florida Climate Change and Extreme Weather Vulnerability Assessment and Adaptation
Pilot Project. The Study Area for this effort focuses on the four Counties of the Southeast
Florida Regional Climate Change Compact (Broward, Miami-Dade, Monroe, and Palm
Beach Counties). The Broward MPO is administering the Pilot Project grant. Among the
partner agencies are the three MPOs,the South Florida Regional Transportation Authority,
the South Florida Regional Planning Council and the Southeast Florida Regional Climate
Change Compact.
Funding has been awarded to pilot a framework to assess climate change and extreme
weather vulnerability and adaption options for transportation infrastructure.The pilot project
will help improve our understanding on how to better manage our assets in current and
future climate conditions and will include climate change and extreme weather vulnerability
assessment. However, the Pilot Program is mainly focused on developing a consistent
methodology and screening tool for incorporating climate change impacts into transportation
decision making. The City of Miami Beach and all cities in the region will benefit from this
program and are being incorporated in this pilot program since our transportation system is
shared. Basic goals of the program include but are not limited to:
• Build tools to integrate climate change adaptation goals into the transportation
decision-making process.
• Provide a model of climate change adaptation for other public transportation
providers
• Advancing transportation adaptation activities
The Pilot will be completed by September 30, 2014.The grant requires a 100% non-federal
match of$300,000 for the four counties and the FHWA has allowed in-kind match.The City
of Miami Beach and the other municipalities in the three counties will each provide a portion
of the in-kind match for this project. No financial obligation will be required of the City. This
project supports the key intended outcome enhance mobility throughout the City. The above
requests are being submitted retroactively at the December 11, 2013 City Commission
meeting because a regular Commission meeting was not held during the month of
November 2013.
CONCLUSION
The Administration requests retroactive approval and authorization for the City Manager or
his designee to take the following actions: 1)Submittal of a grant application to Emergency
Food and Shelter Program (EFSP) Phase 31 for funding in the approximate amount of
$50,000 for Emergency Assistance; 2) Submittal of a grant application to Miami-Dade
County Homeless Trust for FY 2013/14 Primary Care Housing and Services funds in the
approximate amount of$62,673 for the City's Homeless Outreach Program; 3)Submittal of
a grant application to Miami-Dade County Homeless Trust for funding in the approximate
amount of $25,000 for FY 2013/14 Identification Assistance Services for Homeless
Individuals and Families as part of the City's Homeless Outreach Program; 4)Submittal of
an application to the US Department of Homeland Security, Federal Emergency
Commission Memorandum
Page 6
Management Agency(FEMA)for the FY 2013/14 Assistance to Firefighters Grant Program
in the approximate amount of $32,000 for equipment for Fire Department operations; 5)
Submittal of an application to Florida Department of Transportation (FDOT) for the High
Visibility Enforcement(HVE)funding program for Pedestrian and Bicycle Safety;6)Submittal
of a Request in the amount of$2,750 to the National Arts Program Foundation for the City of
Miami Beach Employee Art Show; and, 7) Approving the City's participation in the South
Florida Climate Change and Extreme Weather Vulnerability Assessment and Adaptation
Pilot Project Program; appropriating the above grants, matching funds, and city expenses, if
approved and accepted by the City and authorizing the execution of all necessary
documents related to the aforestated applications, including,without limitation, audits, and
authorizing the City Manager or his designee to take all necessary actions related to these
grants.
JLM/JW/JH
T:\AGENDA\2013 0ecember 11\Grants Memo.doc