2013-28416 Reso RESOLUTION NO. 2013-28416
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 4 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH STANTEC CONSULTING
SERVICES, INC. FOR ADDITIONAL ARCHITECTURAL ENGINEERING
SERVICES, FOR THE FLAMINGO PARK FOOTBALL FIELD AND TRACK
RENOVATION PROJECT; IN THE NEGOTIATED AMOUNT OF $22,586;
WITH PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT OF
$22,586 FROM FUND 301, QUALITY OF LIFE FUND.
WHEREAS, on April 19, 2011, the City entered into a Professional Services
Agreement with Corzo Castella Carballo Thompson Salman, P.A. (Consultant), currently
assigned to Stantec Consulting Services Inc., for A/E services for the Flamingo Park Football
Field & Track Renovation Project (Project); and
WHEREAS, the Agreement provides for the design, bid, award and construction
administration services for the Project, in the not-to-exceed amount of $109,209.50 plus
reimbursable amount of$5,460.45; and
WHEREAS, Amendment No. 1 to the Agreement, in the not-to-exceed amount of
$13,701, was issued to provide additional services required during the bid/award phase
services for the Project; and
- WHEREAS, Amendment No. 2 to the Agreement, in the not-to-exceed amount of
$11,125, was approved for Supplemental Certified Engineering Inspection Services for the
Project; and
WHEREAS, Amendment No. 3 to the Agreement, in the not-to-exceed amount of
$24,977, is to provide additional Architectural Engineering services for the revision of the
contract documents and for additional CEI services for the Project; and
WHEREAS, this Amendment No. 4 to the Agreement, in the not-to-exceed amount of
$22,586, is to provide additional Architectural Engineering services for the revision of the
contract documents to provide for an 8 lane track, additional drainage and revisions to the
bleacher building structural drawings for accessible seating for the Project; and
WHEREAS, the original contract amount for the Professional Services was
$114,669.95. Amendment No. 1 in the amount of $13,701, Amendment No. 2 in the amount
of$11,125, Amendment No. 3 in the amount of 24,977 and Amendment No. 4 in the amount
of$22,586 will bring the total contract amount to $185,058.95.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby authorize the Mayor and City Clerk
to execute Amendment No. 4 to the Professional Services Agreement with Stantec
Consulting Services, Inc. for additional A/E services, for the Flamingo Park Football Field
and Track Renovation Project, in the negotiated amount of $22,586, with previously
appropriated funding, in the amount of$22,586 from Fund 301, Quality of Life Fund.
PASSED AND ADOPTED THIS '`DAY OF O 013.
ATTEST:
CI CLERK MAY
T:IAGENDA120ri IDe (�� Pork F tball FieldlFlamingo Park Football Field - Stantec
Amendment 4 1i E�00,doc t.C, ,
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APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
Cit torn Date
AMENDMENT NO. 4
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
STANTEC CONSULTING SERVICES INC. ( FORMERLY CORZO CASTELLA CARBALLO
THOMPSON SALMAN, P.A.)
DATED SEPTEMBER 12, 2011
FOR ADDITIONAL SERVICES REQUIRED FOR REVISIONS TO CONTRACT DOCUMENTS
IN THE NOT-TO-EXCEED AMOUNT OF $22,586
This Amendment No. 4 to the Agreement made and entered this Wr_ 2.7 , 2013, by and
between the City of Miami Beach, a Municipal Corporation existing under the laws of the State of
Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida 33139, and Stantec Consulting Services Inc. (formerly Corzo Castella
Carballo Thompson Salman, P.A.) having its principal office at 901 Ponce de Leon Boulevard,Suite
900, Coral Gables, Florida, 33134 (hereinafter referred to as CONSULTANT).
RECITALS
WHEREAS,on April 19, 2011, pursuant to Procurement Department's approval to use the
Miami-Dade County School Board continuing contract for Architectural and Engineering (A/E)
Services, the City entered into a Professional Services Agreement with Corzo Castella Carballo
Thompson Salman, P.A. currently assigned to Stantec Consulting Services Inc.(CONSULTANT)to
provide A/E services for the Flamingo Park Football Field and Track Renovation Project
(PROJECT); and
WHEREAS, the Agreement provides for the design, bid, award and construction
administration services for the Project, in the not-to-exceed amount of $109,209.50 plus
reimbursable amount of$5,460.45; and
WHEREAS,Amendment No. 1 to the Agreement, in the not-to-exceed amount of$13,701,
was issued to provide additional services required during the bid/award phase services and
issuance of ITB 049-2013TC for the Project; and
WHEREAS,Amendment No. 2 to the Agreement, in the not-to-exceed amount of$11,125,
was approved for Supplemental Certified Engineering Inspection(CEI)services forthe Project;and
WHEREAS,Amendment No. 3 to the Agreement,in the not-to-exceed amount of$24,977, is
to provide additional Architectural Engineering services for the revision of the contract documents
and for additional CEI services for the Project; and
WHEREAS, this Amendment No. 4 to the Agreement, in the not-to-exceed amount of
$22,586, is to provide additional Architectural Engineering services for the revision of the contract
documents to provide for an 8 lane track,additional drainage and revisions to the bleacher building
structural drawings for accessible seating for the Project.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration,
the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as part of this Amendment No.
4.
I
2. MODIFICATIONS
The Agreement is amended to include "Schedule A-4", which is attached and incorporated
herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this
Amendment No. 4.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEA
��
Clerk
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City
.. /
M or
:INOORP ORATED'
Z ATTEST. -
NSULTANT:
TANTEC CONSULTING SERVICES INC.
LA-�1
7rint�Javn Yry
�-!Print Name ame
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
.--�' orney - Date
r
2. MODIFICATIONS
The Agreement is amended to include "Schedule A-4",which is attached and incorporated
herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this
Amendment No. 4.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH
By
City Clerk Mayor
ATTEST: CONSULTANT:
STANTEC CONSULTING SERVICES INC.
C
TITL ;rrint
`lam�e G Vt yyf" 04
Print Name Name
APPROVED AS TO
FORM & LANGUAGE
&FnR EXECUTION
r V C
ity orney Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute Amendment No. 4 To The Professional Services
Agreement With Stantec Consulting Services, Inc. For Additional Architectural Engineering Services, For
The Flamingo Park Football Field And Track Renovation Project; In The Negotiated Amount Of$22,586;
With Previously Appropriated Fundin In The Amount Of$22,586 From Fund 301, Quality Of Life Fund.
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects, Ensure Well Maintained Facilities,Ensure
Safety and Appearance of Building Structures and Sites.
Supporting Data(Surveys,Environmental Scan,etc.): The 2012 Customer Satisfaction Survey indicated
that over 87% and 83% of City residents and businesses respectively, rated the appearance and
maintenance of public buildings as excellent or good; and over 81%of residents rated recently completed
capital improvement projects as excellent or good.
Item Summa /Recommendation:
On April 19,2011, pursuant to issuance of Procurement Department memorandum approving the use of the
Miami Dade County School Board continuing contract,for Architectural and Engineering services, the City
entered into an agreement for Professional Services with Corzo Castella Carballo Thompson Salman, P.A.
(CONSULTANT),currently assigned to Stantec Consulting Services Inc.(Stantec)by Commission action,to
provide design of the Flamingo Park Football Field and Track Renovation Project (PROJECT). The
Agreement provides for the design, bid, award and construction administration services for the Project.
Stantec shall perform the duties and responsibilities as the Architect/Engineer of Record for the Project in
providing services to re-design, issue clarifications, provide inspections, review proposals, construction
administration, project closeout and to provide additional site visits. The additional re-design scope of work
will include:drainage design and calculations to address additional PWD criteria and revisions to address the
owner's request for an 8-lane track. The scope of work related to the field upgrades was packaged
separately during permitting to allow for expediting the construction work of the field if the bleacher building
plans were delayed in the approval process by the CMB Building department. The building permit set was
revised to include additional structural modifications requested by the building department for compliance
with ADA requirements such as accessible seating which required the bleacher seating structure to be
modified.
The negotiated price of$22,586 submitted by Stantec for the above services, included in this Amendment
has been reviewed by City staff and found to be fair and reasonable.
The original contract amount for the Professional Services was $114,669.95. Amendment No. 1 in the
amount of $13,701, Amendment No. 2 in the amount of $11,125, Amendment No. 3 in the amount of
$24,977 and this Amendment No. 4 in the amount of $22,586 will bring the total contract amount to
$185,058.95.
The Administration recommends approval of the resolution.
Advisory Board Recommendation:
Financial Amount Account
Information: 1
Funds: $22,586 301-2320-061357
2
BPI Total $22,586
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
David Martinez, Ext. 6972
Sign-Offs:
Acting Department sistant City Manager/ City Manager
DiMtol fttXf Financial Officer
DM NAA M JLM
TAAGENDA120131December 111FI2mingo Park Foo all FieldlFlamingo Park Football Field -Stantec Arne d ent 4- SUMMARY.doc
AGENDA ITEN9 C
MI'AMIBEACH2-11
� SATE
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachf.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members f the City ommission
FROM: Jimmy L. Morales, City Manager
DATE: December 11, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 4 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH STANTEC CONSULTING
SERVICES, INC. FOR ADDITIONAL ARCHITECTURAL ENGINEERING
SERVICES, FOR THE FLAMINGO PARK FOOTBALL FIELD AND TRACK
RENOVATION PROJECT; IN THE NEGOTIATED AMOUNT OF $22,586;
WITH PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT OF
$22,586 FROM FUND 301, QUALITY OF LIFE FUND.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding in the amount of $22,586 has been previously appropriated from Fund 301, Quality of
Life Fund.
BACKGROUND
On April 19, 2011, pursuant to issuance of Procurement Department memorandum approving
the use of the Miami Dade County School Board continuing contract, for Architectural and
Engineering services, the City entered into an agreement for Professional Services with Corzo
Castella Carballo Thompson Salman, P.A. (CONSULTANT), currently assigned to Stantec
Consulting Services Inc. (Stantec) by Commission action, to provide design of the Flamingo
Park Football Field and Track Renovation Project (PROJECT). The Agreement provides for the
design, bid, award and construction administration services for the Project.
ANALYSIS
Stantec shall perform the duties and responsibilities as the Architect/ Engineer of Record for the
Project in providing services to re-design, issue clarifications, provide inspections, review
proposals, construction administration, project closeout and to provide additional site visits. The
additional re-design scope of work will include: drainage design and calculations to address
additional PWD criteria and revisions to address the owner's request for an 8-lane track. The
scope of work related to the field upgrades was packaged separately during permitting to allow
for expediting the construction work of the field if the bleacher building plans were delayed in the
approval process by the CMB Building department. The building permit set was revised to
include additional structural modifications requested by the building department for compliance
with ADA requirements such as accessible seating which required the bleacher seating
structure to be modified.
The negotiated price of $22,586 submitted by Stantec for the above services, included in this
Amendment has been reviewed by City staff and found to be fair and reasonable.
Commission Memorandum-Stantec
Amendment 4 for Flamingo Park Football Field and Track Renovation Project
December 11, 2013
Page 2 of 2
The original contract amount for the Professional Services was $114,669.95. Amendment No. 1
in the amount of$13,701, Amendment No. 2 in the amount of$11,125, Amendment No. 3 in the
amount of $24,977 and this Amendment No. 4 in the amount of $22,586 will bring the total
contract amount to $185,058.95.
CONCLUSION:
The Administration recommends approval of the Resolution of the Mayor and City Commission
of the City of Miami Beach, Florida, approving and authorizing the Mayor and City Clerk to
execute Amendment No. 4 to the professional services agreement with Stantec Consulting
Services, Inc. for additional services, for the Flamingo Park Football Field and Track Renovation
Project; in the negotiated lump sum amount of $22,586; with previously appropriated funding in
the amount of$22,586 from Fund 301, Quality of Life Fund.
ATTACHMENTS:
Stantec Amendment No. 4
JLM\MT\DM\MER
T:\AGENDA\2013\December 11\Flamingo Park Football Field\Flamingo Football Field - Stantec Amendment 4 -
MEMO-final.docx
SCHEDULE A-4
SCOPE OF SERVICES
(see attached)
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October 30, 2013
File: 177901639
Attention: Matilde.E. Reyes, RA
Senior Project Coordinator
Capital Improvement Project Office
1700 Convention Center Drive
Miami Beach, FL 33139
Reference: Flamingo Park Football Field and Track Project
REVISED - Additional Services - Basic Services Fee Increase Due to
Additional Design Scope
Dear Ms. Reyes,
We are pleased to submit this proposal for additional services for the Flamingo Park
Football Field and Track Project for adjustments to Stantect contractual fee due to
additonal scope of work.
At the start of the Flamingo Park project in 2011 basic services fee per contract was
based on a construction budget of $1,330,000.00 for a defined scope. The scope of the
project and cost were gradually increased due program, owner scope increases and
permitting agencies requirements such as drainage improvements, and additional ADA
improvements such as ADA seating at the bleacher building initially not anticipated by
the City, praparing two seperate permit sets one for the field and seperate one for the
bleacher building. There were also ro ram items changed p 9 b the City such as a Y Y 6 lane
track at initial design versus an 8 lane track as a base bid, for increased cost to the
project.
Additional Scope During n:Desi 9
1- Additional drainage design and permitting, civil drawings were separated and a
seperate set of permit drawings for permitting thru th"e City of Maimi Beach and
DERM for the field.work was prepared..
2- Revise civil drawings to include design alternates for an 8 lane track, and base bid
at__fhat.tune was..the._6--lane track_ as ..origioni-scope, the added-alterante -was
additonal scope.
3- Architectural and structural design of ADA seating at the bleacher building, this
was additonal scope. Work included preparation of architectural drawings,
structural drawings, calculations and permitting.
1
October 30.2013
Matilde E. Reyes, RA
Page 2 of 2
Reference: Flamingo Park Football Field and Track Project
REVISED - Additional Services -Basic Services Fee Increase Due to Additional
Design Scope
The project was put out to bid at the beginning of 2013 with a revised project
construction estimate with all improvements including the 8 lane track of $1,928,900.00,
with a difference of $598,900.00 increase in costruction budget from Stantec's original
contract. The attached man-hours reflect the additional scope effort as note below.
Additional Services ..............................................................$22,586.00*
*Per attached man-hours
If you have any questions please call our office at your earliest convenience.
Regards,
o ulting ltd.
avier F.S man, A.I.
Senior Ass ciate
- n • 5-445-2900
Fax: 305-774-6277
Javier.Salman @Stantec.com
Attachment: Flamingo Park Man-hours
Cc. Eleane Navarro
ne u:\1 7790 1 639\documents\let add sery flamingo park rev 10-30-13-i.docx
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