Leter of Agreement to JCS a of 3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 331,39,www.miamibeachfl.gov
OFFICE OF THE CITY MANAGER
Tel:305.673.7010,Fax:305.673.7782
January 13, 2014
Jewish Community Services of South Florida, Inc.
Attn: Fred Stock, Executive Director
735 NE 125th Street
North Miami, Fl. 33161
(305) 403-6521
Re: LETTER OF AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA, AND
JEWISH COMMUNITY SERVICES OF SOUTH FLORIDA, INC. (JCS) FOR
PROVISION OF CERTAIN SANITATION SERVICES THROUGH JCS'S HOPE
PROGRAM.
Dear Mr. Stock:
The foregoing Letter Agreement shall confirm the understanding between the City of Miami
Beach, Florida (hereinafter referred to as the City) and Jewish Community Services Of South
Florida, Inc., a not for profit corporation (hereinafter referred to as JCS or Contractor), pertaining
to Contractors engagement to improve cleanliness of certain City of Miami Beach right-of-ways,
swale areas, and streets and gutters.
Through Contractor's HOPE Program, homeless and formerly homeless individuals are
provided with needed employment in exchange for cleaning designated City right-of-ways,
swale areas, and streets and gutters.
• Scope of Work (Services) - The Contractor shall provide litter control and sanitation
support services (the Services), includin sweeping, and litter removal, on swale areas,
streets and gutters in the areas from 5' to 11 th Streets, between Lenox and Meridian
Avenues (the Targeted Areas), from 6 am to 11 am, Monday through Fridays. The City's
Sanitation Division shall monitor the Targeted Areas on a daily basis, and include such
Areas for assessment in the City's Cleanliness Index program. JCS must score a
minimum of 1.5 on the City's Cleanliness Index Assessments (with 1 being Extremely
Clean and 5 being Extremely Dirty) for the Targeted Areas.
• Compensation - Contractor's total compensation during the Term of this Agreement
shall not exceed the maximum allowable sum of Forty Thousand Dollars ($40,000).
(*) Provision of Services for Two Hundred and Sixty (260) days, at One Hundred Fifty
Three Dollars and Eighty-Four Cents ($153.84) per day, for a maximum not to exceed
Forty Thousand Dollars ($40,000).
• Invoicing - Contractor shall submit Monthly Invoices and Monthly Service Summary
Reports (template attached) to Rhonda McPherson, Assistant Division Director, Division
of Sanitation, 140 MacArthur Causeway, Miami Beach, Florida, 33139.
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• Method Of Payment - Payments shall be made within thirty (30) days of the date of
invoice, in a manner satisfactory to and as.approved and received by the City Manager
and/or her designee, who shall be the City's Assistant Division Director, Division of
Sanitation.
• Responsibility Of The Contractor— Any individual selected by Contractor to perform
services under this Agreement must be pre-screened and meet JCS's Rehabilitation and
Employment Division criteria by completing treatment and counseling programs to
address issues that were barriers to employment, and living in either transitional or
permanent housing. All laborers will be supervised by a supervisor provided by the
Contractor.
• Duration And Extent Of Agreement (Term) — The Term of this Agreement shall
commence upon issuance of Notice To Proceed, by the City and shall terminate no later
than September 30, 2014.
• Indemnification - Contractor agrees to indemnify and hold harmless the City of Miami
Beach and its officers, employees and agents, from and against any and all actions,
claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees, for
personal, economic or bodily injury, wrongful death, loss of or damage to property, at law
or in equity, which may arise or be alleged to have arisen from the negligent acts, errors,
omissions or other wrongful conduct of the Contractor, its employees, agents, sub-
contractors, or any other person or entity acting under Contractor's control, in connection
with the Contractor's performance of the Services pursuant to this Agreement; and to
that extent, the Contractor shall pay all such claims and losses and shall pay all such
costs and judgments which may issue from any lawsuit arising from such claims and
losses, and shall pay all costs and attorneys' fees expended by the City in the defense of
such claims and losses, including appeals.
• Termination for Convenience of City- The City may, for its convenience and without
cause, terminate this agreement at any time during the term hereof by giving written
notice to Contractor of such termination, which shall become effective seven (7) days
following receipt by the Contractor of the written termination notice. In that event, any
finished or unfinished documents and other materials prepared and or otherwise
compiled by Contractor pursuant to its provision of the Services, shall be promptly
assembled and delivered to the City, at Contractor's sole cost and expense. if the
Agreement is terminated by the City, Contractor shall be paid for any Services
satisfactorily performed, as determined by the City Manager or his/her authorized
designee, in their respective sole discretion and judgment, up to the date of termination;
provided, however, that as a condition precedent to such payment, Contractor shall have
delivered any and all documents, materials, etc, to City, as required herein.
• Insurance Requirements - The. Contractor shall not commence any work and/or
Services pursuant to this Agreement until the required insurance below has been
obtained, and such insurance has been reviewed and approved by the City's Risk
Manager. Contractor shall maintain and carry in full force during the Term of this
Agreement the following insurance:
1. Contractor General Liability, in the amount of$1,000,000.
2. Workers Compensation & Employers Liability, as required pursuant to
Florida Statutes.
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All insurance required hereunder must be furnished by insurance companies authorized
to do business in the State of Florida. Original certificates of insurance for the above
coverage must be submitted to the City's Risk Manager at the Office of the Risk
Manager of the City of Miami Beach, 1700 Convention Center Drive, Miami Beach,
Florida 33139. The Contractor is solely responsible for obtaining and submitting all
insurance certificates for its sub-contractors.
All insurance policies must be issued by companies authorized to do business under the
laws of the State of Florida. The companies must be rated no less than "B+" as to
management and not less than "Class VI" as to strength by the latest edition of Best's
Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its
equivalent.
Compliance with the foregoing requirements shall not relieve the Contractor of the
liabilities and obligations under this Section or under any other portion of this Agreement,
and the City shall have the right to obtain from the Contractor specimen copies of the
insurance policies in the event that submitted certificates of insurance are inadequate to
ascertain compliance with required coverage.
All of Contractor's certificates, as.required, shall contain endorsements providing that
written notice shall be given to the City at least thirty (30) days prior to termination,
cancellation or reduction in coverage in the policy.
If the aforestated meets with your approval, please acknowledge and execute same in the
space provided below. Upon execution by the City Manager (on behalf of the City), we will
forward a fully executed copy to you for your records.
Sincerely,
f
Eric T. Carpen r, P.E.
Public Works irector
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I have read this letter agreement and fully understand same, agree to be bound by the terms
and conditions contained herein.
Contractor/Jewish Community Services The City/City of Miami Beach
Of South Florida
By: By:
Contractor Signature Ji my Mo les
Cit Manager
Fred Stock, CEO
Print Name Date
Date
JM/MT/EC
Cc: Jimmy Morales City Manager Mark Taxis, Assistant City Manager ATTEST-
Raul J. Aguila, Chief Deputy City Attorney
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APPROVED AS TO
FORM& LANGUAGE
&FOR EXECUTION
me r Date
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City of Miami Beach
Division of Sanitation
Services Report
Provider Jewish Community Services of So. Fl., Inc. Reporting Month
Reporting Date
q t �
The following streets.were cleaned during this reporting period:
Lennox..&5th Street Lennox&6th Street
Lennox_&7th Street Lennox&8th Street
Lennox'&9th Street Lennox.& 10th Street
Lennox& 11th Street Michigan &5th Street
Michigan &6th Street Michigan &7th Street
Michigan &8th Street Michigan &9th Street
Michigan & 10th.Steet Michigan & 11th Street
Meridian & 5th Street Meridian &6th Street
Meridian & 7th Street Meridian &.8th:Street
Meridian &9th Street Meridian & 10th Street
Meridian &11th Street Meridian & 12 th Street
Meridian.&.13th Street Meridian & 14th Street
Meridian & 14th Court
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signature of Submitter Date of Submission
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