2014-28464 Reso RESOLUTION NO. 2014-28464
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 6 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH ATKINS NORTH
AMERICA, INC. FOR EXTENDED CONSTRUCTION ADMINISTRATION
AND RESIDENT PROJECT REPRESENTATIVE SERVICES, FOR A
PERIOD OF UP TO THREE (3) MONTHS, FOR THE SOUTH POINTE PARK
PIER PROJECT IN THE AMOUNT OF $81,000 WITH PREVIOUSLY
APPROPRIATED FUNDING FROM FUND 389, SOUTH POINTE CAPITAL
FUND.
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 04-10/11, the Mayor
and City Commission adopted Resolution No. 2011-27628 on April 13, 2011, approving and
authorizing the Mayor and City Clerk to execute a Professional Services Agreement
(Agreement) with Atkins North America, Inc. for Professional Services for the South Pointe
Park Pier Project; and
WHEREAS, the Agreement provides for the design, bid, award and construction
administration services for the South Pointe Pier Project in the not-to-exceed amount of
$369,000; and
WHEREAS, on February 9, 2012, Amendment No. 1 to the Agreement was
executed approving additional services required pursuant to the USACOE permit RAI
process related to a new coral recipient site in Government Cut, in the not-to-exceed amount
of$12,950; and
WHEREAS, on July 1, 2012, Amendment No. 2 to the Agreement was executed
approving additional bidding and award services required under a Construction Management
at Risk method of procurement in the not-to-exceed amount of$11,974; and
WHEREAS, Amendment No. 3 to the Agreement is pending approval for additional
coordination in the FDEP — CCCL permit RAI process in the not-to-exceed amount of
$15,120; and
WHEREAS, on January 16, 2013, pursuant to Resolution 2013-28106, Amendment
No. 4 to the Agreement was approved for an amount of $300,852 as supplemental
Construction Administration services for an on-site representative to monitor the construction
and environmental permitting requirements for a period of twelve (12) months; and
WHEREAS, on June 28, 2013, Amendment No. 5 to the Agreement was executed
approving material and laboratory testing services in the not-to-exceed amount of $9,032;
and
WHEREAS, this Amendment No. 6 to the Agreement will be executed to extend
Construction Administration and Resident Project Representative (RPR) Services for the
continued monitoring and inspections of the construction and environmental permitting
requirements for an additional period of three (3) months in the not-to-exceed amount of
$81,000; and
WHEREAS, the Administration has determined that extended services are warranted
due to the approval of additional contract time for the CM during the construction phase; and
WHEREAS, the total revised agreement including Amendment No. 6 is $784,808
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby authorize the Mayor and City Clerk
to execute Amendment No. 6 to the Professional Services Agreement with Atkins North
America for extended Construction Administration and Resident Project Representative
services, for the South Pointe Park Pier for a total amount of $81,000 with previously
appropriated funding from Fund 389, South Pointe Capital Fund.
PASSED AND ADOPTED THIS l Vil DAY OF 7004-vlcV2014.
ATTEST:
CI CLERK "~
INOORP ORATED:
yolk
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
i ttorne ft . Date
T:IAGENDA120141Januaryl8outh Pointe Park Pier Atkins Admendment 61South Point Park - Atkins
Amendment 6 RESO.doc
AMENDMENT NO. 6
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
ATKINS NORTH AMERICA, INC.,
DATED May 9, 2011
FOR EXTENDED CONSTRUCTION ADMINISTRATION AND RESIDENT PROJECT
REPRESENTATIVE (RPR) SERVICES IN THE NOT-TO-EXCEED AMOUNT OF $81,000
This Amendment to the Agreement made and entered this day of January 2014, to provide
testing services during construction, by and between the City of Miami Beach, a Municipal
Corporation existing under the laws of the State of Florida(hereinafter referred to as CITY), having
its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139,and Atkins North
America, Inc., a Florida Corporation having its principal office at 4030 West Boy Scout Boulevard,
Suite 700, Tampa, Florida, 33607 (hereinafter referred to as CONSULTANT).
RECITALS
WHEREAS, pursuant to Request for Qualifications(RFQ)No. 04-10/11,the Mayor and City
Commission adopted Resolution No. 2011-27628 on April 13, 2011, approving and authorizing the_
Mayor and City Clerk to execute a Professional Services Agreement with Atkins North America, Inc.,
(CONSULTANT)for Professional Services for the South Pointe Pier Project(PROJECT); and
WHEREAS, the Agreement provides for the design, bid, award and construction
administration services for the South Pointe Pier Project in the not-to-exceed amount of$369,000;
and
WHEREAS, on February 9, 2012, Amendment No. 1 to the Agreement was executed
approving additional services required pursuant to the USACOE permit RAI process related to a new
coral recipient site in Government Cut, in the not-to-exceed amount of$12,950; and
WHEREAS, on July 1, 2012, Amendment No. 2 to the Agreement was executed to provide
additional bidding and award services required under a Construction Management at Risk method of
procurement in the not-to-exceed amount of$11,974; and
WHEREAS, Amendment No. 3 to the Agreement shall be executed to provide additional
coordination in the FDEP—CCCL permit RAI process in the not-to-exceed amount of$15,120;and
WHEREAS, on January 16, 2013, Amendment No. 4 to the Agreement was approved by
Commission to provide supplemental Construction Administration services in the not-to-exceed
amount of$300,852; and
WHEREAS,on June 28, 2013,Amendment No.5 to the Agreement was executed to provide
material and laboratory testing services in the not-to-exceed amount of$9,032; and
WHEREAS,this Amendment No.6 to the Agreement shall be executed to provide extended
Construction Administration and Resident Project Representative services in the not-to-exceed
amount of$81,000 for a period of 3 (three) months (see EXHIBIT A-6); and
WHEREAS, the total revised agreement including Amendment No. 6 is $784,808
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration,
the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true, correct and are incorporated as part of this Amendment No. 6.
2. MODIFICATIONS
The Agreement is amended to include "Exhibit A-6", which is attached and incorporated
herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this
Amendment No. 6.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 6 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH
By
City Clerk Mayor
ATTEST: CONSULTANT:
ATKINS NORTH AMERICA, INC.,
By
TITLE: TITLE:
Print Name Print Name
ATTACHMENT: EXHIBIT A-6 including Schedule A-Scope of Services, Schedule B-Consultant's
Compensation and Schedule C — Hourly Billing Rates
APPROVED AS TO
FORM & LANGUAGE
&FOR EgUTION
� s me Date
EXHIBIT A-6
SCHEDULE A-'
TO THE PROFESSIONAL SERVICE AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH AND ATKINS NORTH AMERICA, INC.
SCOPE OF SERVICES
Extended Construction Administration Services for the South Pointe Park Pier Project:
As extended services to the TASK 4-CONSTRUCTION ADMINISTRATION SERVICES,Atkins North
America, Inc. (CONSULTANT) shall perform Construction Administration Services including on-site
Special Inspector Services as described herein of an extended period of three(3)calendar months.
The extended service period will enable the CONSULTANT to perform necessary Construction
Administration and Special Inspector Services in concert with a Change Order issued to the South
Pointe Park Pier Project Construction Manger (CM) for 91 excusable, non-compensable calendar
days, the details of which are contained in the body of the referenced Change Order.
The duration of the CONSULTANT Construction Administration and Special Inspector Services was
initially established as twelve (12) consecutive months. Amendment No.6 to the Professional Services
Agreement (PSA) will extend the CONSULTANT services an additional three (3) months for a total
CONSULTANT service period of fifteen (15)consecutive months.
Task 4:Extended Construction Administration Services
The CONSULTANT will provide Construction Administration Services during the extended three (3)
month service period. The services listed below are those services which require extension and these
are described under the Professional Services Agreement, Schedule A - Scope of Services. Other
tasks not listed herein are already completed or do not need to be extended since they have not been
undertaken as yet.
Task 4.2—Bi-Weekly Construction Progress Meetings
Task 4.3-Requests for Information/Contract Document Clarifications(RFI's and CDC's)
Task 4.4-Requests for Changes to Construction Cost and/or Schedule
Task 5:Extended Additional Services(Resident Project Representative Services)
The CONSULTANT will continue to provide the services of an on-site, full time construction
representative acting as a Special Inspector, to provide oversight of the Construction Manager at
Risk's (CONTRACTOR's) project progress and quality control programs as well as, to facilitate
coordination between the design team, the CONTRACTOR, the CITY and applicable regulatory
agencies. The CONSULTANT will continue to perform project documentation work off-site, in a
construction field office provided by the CONTRACTOR, the CITY and/or at the home office of the
CONSULTANT.
Page 1 of 6
The CONSULTANT will perform underwater SCUBA dive inspections of the completed pile installation
work in compliance with the duties of a Special Inspector and as authorized by the CITY. A total of
two(2) SCUBA dive inspections are herein programmed, to inspect and report on any remedial repair
work(corrective action)to be undertaken by the CONTRACTOR.
Task 5.7.1 General Coordination: The CONSULTANT will communicate periodically with the
CITY and CITY's inspector related to progress on the project and any issues that are being addressed.
The CONSULTANT will report on concerns as it relates to the construction effort and activities. In
addition, the CONSULTANT shall also coordinate with the contractor's Public Information Officer
where notifications such as utility outages, road closures, etc. may be required. The CONSULTANT
will monitor and verify that the CONTRACTOR has made the required notifications to the utility
owners, residents and businesses as may be required.
Task 5.7.2 Full-Time Field Representative and Construction Engineering Inspections: The
CONSULTANT will conduct field inspections throughout the extended construction phase of the
project.
The extended field representative services are predicated on three (3) months extended project
duration. The field representative shall be present at the construction site daily during the construction
phase of the project and will be expected to be available, as needed, throughout the CONTRACTOR's
8-hour work day, 40-hour work week, excluding weekends and CITY holidays. The CONSULTANT
may perform project documentation work off-site, in a construction field office provided by the
CONTRACTOR, the CITY or at the home office of the CONSULTANT.
Task 5.7.3 Delivery of Unaccepted Materials to Jobsite: As new materials are delivered to the
jobsite, the CONSULTANT will check the materials certifications and samples and verify that an
approved shop drawing was submitted for the material in question. If it is determined that a submittal
as not been approved, the CONSULTANT shall immediately notify the CITY and issue a Non-
Compliance Notice. The CONSULTANT will direct and supervise the sampling and testing of materials
to be performed by the CITY's independent testing laboratory. The CONSULTANT shall maintain test
report logs which shall be submitted to the CITY for review on a monthly basis and uploaded to the
CITY's E-Builder document management system on a weekly basis. CONSULTANT shall also review
invoices submitted by the independent testing laboratories and recommend payment by the CITY.
Task 5.7.4 Issuance of Non-compliance Notices: The CONSULTANT will be responsible for
notifying the CITY when they become aware of a condition that is believed to be in non-compliance
with Construction Documents. Anytime the CONSULTANT notices a potential construction problem or
a condition that could result in non-complying materials, equipment or workmanship, the
CONSULTANT will need to determine whether the condition poses an immediate threat to public
health or safety. If a condition does not pose a threat to public health or safety, immediate verbal
notification or "Pre-Noncompliance Notice" of the potential non-compliance should be made to the
CONTRACTOR and the CITY. This verbal notice shall be documented in the CONSULTANT's daily
report and shall advise the CONTRACTOR of potential construction problems, errors, or deficiencies
that can be promptly resolved and do not warrant a Non-compliance Notice. If the CONTRACTOR fails
to respond to the verbal notification within a reasonable timeframe, the CONSULTANT will notify the
CITY and the CITY's Projects Coordinator will issue a Non-compliance Notice. If a condition poses an
immediate threat to public health or safety, the CONSULTANT will notify the CONTRACTOR and CITY
immediately and the CITY's Projects Coordinator will issue a Non-compliance Notice to the Contractor.
Non-compliance Notices will include a description of the Work that does not meet the construction
contract requirements, along with a required timetable for corrective work to be implemented by the
Contractor. Other items that should be included in the Notice include a reference to the provision of the
Construction Documents that has been violated.
Task 5.7.5 Damage to Existing Facilities: The CONSULTANT will identify any existing facilities
damaged by the CONTRACTOR and verify that the CONTRACTOR has notified the respective
owner(s). Include record of such occurrences in the daily reports.
Page 2 of 6
Task 5.7.6 Schedule: CONSULTANT will review the construction schedule, monitor the progress of
construction, and ensure that Contractor's adherence to the schedule. The CONTRACTOR will be
required to submit a detailed schedule to the CONSULTANT at the pre-construction meeting.This
schedule will be reviewed and approved by the CONSULTANT and the CITY. This schedule will be
updated on a by weekly basis by the Contractor; however, the CONSULTANT will be responsible for
reviewing the Contractor's schedule to confirm accuracy of the work activities completed. Analysis of
the CONTRACTOR schedule will be on the basis of planned versus actual costs for the month and
construction contract to date. CONSULTANT shall verify that the CONTRACTOR is uploading
approved schedule and schedule updates to the CITY's E-Builder document management system.
Task 5.7.7 Daily Reports: The CONSULTANT will prepare daily reports, on the same date as
construction occurs, to record the daily performance of the CONTRACTOR as well as other significant
construction related matters. Daily Reports shall be uploaded to the CITY's E-Builder document
management system by the CONSULTANT. The daily reports shall include records of when the
CONTRACTOR is on the job-site, general field observations, weather conditions, change orders,
changed conditions, list of job site visitors, daily drilling and testing activities, testing results, testing
observations, and records of the outcome of tests and inspections. At a minimum the daily reports will
contain the following information:
• Weather and general site conditions
• Contractor's work force counts by category and hours worked
• Description of work performed including location
• Equipment utilized
• Name of visitors to the jobsite and reason for the visit
• Tests made and results
• Construction difficulties encountered and remedial measures taken
• Significant delays encountered and apparent reasons why
• Description of(potential)disputes between the CONTRACTOR and CITY
• Description of(potential)disputes between the CONTRACTOR and residents
• Summary of additional directions that may have been given to the Contractor
• Detailed records of materials, equipment and labor used in connection with extra work, or
where there is reason to suspect that a claim or request for Change Order may be submitted
by the Contractor
• Summary of any substantive discussions held with the CONTRACTOR and/or CITY
• Summary of nonconforming work referenced to corresponding Non-Compliance Notice
• A log of photographs taken
• Photographic Record: CONSULTANT shall provide a photographic record of the overall
progress of construction, beginning with preconstruction documentation, following with on-
going construction documentation, and ending with post-construction documentation.
Photographs shall be digital snapshot type take to define the progress of the project and shall
be filed electronically by month in the CITY's E-Builder document management system,
labeled by date, time and location. The CONSULTANT will upload all photos to the E-Builder
document management system on a weekly basis.
Task 5.7.8 Pay Requisitions: CONSULTANT shall verify Contractor's pay requisition and sign-off on
all pay requisition quantities in the field. CONSULTANT shall be responsible for reviewing with the
CONTRACTOR the monthly payment requisition to confirm the status of completed and uncompleted
work and stored materials. The CONSULTANT shall advise the CITY of quantities being approved for
subsequent concurrence for payment purposes. Payment requisitions shall be certified by the
CONSULTANT.
Task 5.7.9 Record Drawings: CONSULTANT will monitor that record drawing mark-ups are properly
maintained by the Contractor. At a minimum, the CONSULTANT will review the record drawing mark-
ups every month, or more often, as deemed necessary. Contractor's failure to maintain the record
drawings in up-to-date condition may be deemed grounds for withholding Contractor's monthly
payment requisitions until such time as the record drawings are brought up-to-date. The
Page 3 of 6
CONSULTANT will notify the CITY if it considers the mark-up documents insufficient. The CITY will
make final determination of payment withholding.
Task 5.7.10 Safety:CONSULTANTs will be expected to recognize a hazard that any reasonable non-
safety professional might be expected to recognize. In addition, those safety obligations extend only to
recognizable hazards that the CONSULTANT may note while in the normal conduct of onsite
business. If a situation presents itself,the following procedures should be followed:
C Immediately direct personnel to remove themselves from the apparent danger,
• Notify the CONTRACTOR's superintendent of the apparent condition that caused the concern
and that the affected personnel were directed to remove themselves accordingly,
• Notify the CONTRACTOR of the situation that arises concern, both in writing and verbally,
• Issue a written Notice of Noncompliance stating that the CONTRACTOR should take
immediate action as it deems necessary to correct the deficiency/condition,
• Write a full report in the Daily Report on the condition found to be unsafe, all actions taken,
and correspondence written, including times and names,
• Take photographs of the concern,
• If the CONTRACTOR does not make corrections, the CONSULTANT should notify the CITY,
i The CONSULTANT will review the situation with the CITY for further direction,
• The condition, as well as all conversations and correspondence, will be recorded in the
CONSULTANT's Daily Report,
• In case of a construction-related accident, CONSULTANT will notify the CITY of the accident.
CONSUTANT will direct the CONTRACTOR to prepare an accident report with a copy forwarded
to the CITY.
Task 5.7.11 Quality Control: The CONSULTANT will review and monitor the Contractor's adherence
to an acceptable quality control program submitted by the CONTRACTOR prior to the issuance of the
second Notice-to-Proceed by the CITY. This program will describe the Contactor's quality control,
organizational procedures, documentation controls and processes for each phase of the work. Quality
control during construction will be the responsibility of the Contractor; however, oversight and ensuring
the CONTRACTOR complies with applicable jurisdictional construction standards will be enforced on
the CITY's behalf by the CONSULTANT.
Task 5.7.12 CONSTRUCTION MANAGER Request for Services: When the CONTRACTOR
requires services from the CITY for issues such as water service shutdowns, tie-ins to existing water
mains, electrical service interruptions and/or any special regulatory inspections, etc., a request shall be
made in writing by the CONTRACTOR, and forwarded by the CONSULTANT to the CITY, a minimum
of three(3)working days prior to when required.
Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any
prior representations or agreements whether oral or written. It is further agreed that no modification,
amendment or alteration in the terms or conditions contained herein shall be effective unless
memorialized in written document approval and executed with the same formality and of equal dignity
herewith.
Page 4 of 6
SCHEUDLE B
CONSULTANT COMPENSATION
Task Description Payment Method Limiting Fee
Extended Construction Administration Services Lump Sum* $9,000.00
Extended on-site Special Inspector Services Hourly Not to Exceed** $61,000.00
Reimbursable Expenses: Hourly& Materials Not to Exceed*** $11,000.00
Grand Total Limiting Not to Exceed Fee $81,000.00
Invoicing Procedures:
* The lump sum fee shall be invoiced in three (3) equal amounts of$3,000.00 for each month
of extended construction administration services in accordance with schedule B of the
Professional Service Agreement.
** The labor costs for the on-site special inspections and reporting services will be invoiced
based on actual time expended by the CONSULTANT, times the applicable hourly billing
rates per job classification as stipulated in Schedule C - Hourly Billing Rate Schedule.
Certified time sheets shall be submitted with each invoice for payment purposes.
*** The labor costs for the authorized underwater SCUBA dive inspections and reporting
services will be invoiced based on actual time expended by the CONSULTANT dive team,
times the applicable hourly billing rates per job classification as stipulated in Schedule C -
Hourly Billing Rate Schedule. Certified time sheets shall be submitted with each invoice for
payment purposes.
***The equipment costs for the authorized underwater SCUBA dive inspections and reporting
services will 'be invoiced as Reimbursable Expenses. Copies of invoices for equipment
rentals (i.e.: dive boat, SCUBA gear, etc.) shall be submitted with each invoice for payment
purposes. The Reimbursable Expenses must be approved in writing, in advance, by the
CITY's Project Coordinator. Any unused portions will not be paid to the CONSULTANT.
Page 5 of 6
SCHEDULE C
HOURLY BILLING RATE SCHEDULE
Extended Construction Administration Services
Classification Hourly Billing Rate
Project Manager $198.00 per hour
Construction Engineer(Inspector) $100.00 per hour
Engineer El (Project Controls) $91.00 per hour
Sr. Engineer III (Lead Structural Diver) $180.00 per hour
Sr. Engineer II (Structural Diver) $135.00 per hour
Construction Engineer(Safety Diver/Boat Tender) $100.00 per hour
Note:
Rates are per the Agreement between City of Miami Beach and Atkins North America, Inc for
Professional Architecture and Engineering Services for the South Pointe Park Pier Project,
Resolution No. 2011-27628.
Page 6 of 6
A INS
SOUTH POINTE PARK PIER
EXTENDED SPECIAL INSPECTOR SERVICES
EXTENDED CONSTRUCTION ADMINISTRATION SERVICES
MANHOUR AND BUDGET CALCULATION
2-Jan-14
77,77777MT-7 T-777"
Month- 'mouth Month
7
3 7F
SPEC "15-
L%LV;SPECY0RSERVICES-- Mouth "g,
24 s 198.00 $4,752
Project M- —.g .t
42 42 42 126 s 91.00 SI466
Engineer El(Project Controls) 511.466
Construction Eagl—(Inspector) 168 169 168 504 5 100.00 550,400
Subtotal Labor-Lump So.Se-l— 654 566AIS
Project Management .10 .10 s 198.00 _S1380
Engineer Ei(Project Controls) .18 -18 s 91.00 -$1,638
Construction Engineer(Inspector) -20 -20 s 100.00 -52.000
Subtotal Credit -48 -55,618
--Labor Hourly Rate Undir Watlf-lr6)icao
Load Diver(Sr.Engineer 111) 8 a 16 s 180.00 52.880
[liver(Sr.Engineer U) 8 8 16 s 135.00 $2.160
Diver Team Aitamtfl)l v e Sftv(C.turr,wrio.Engineer) 8 8 16 s 100.00 $1.600
Bout Captain(Con3trmcdou Engineer) 8 9 16 s 100.00 5I.600
Subtotal Labor-Hourly Rate SemIee, 64 58.110
a
v
e e
-7
DNe Boat(5800.00 do.,N 2 d.,,) 51,600
Dive Gear(5350.00[d-x 2 day,) 5700
Reproduction(reports.photograph,.etc.) S460
S2,760
Subtotal E.qxmm Dive Support
561,138
SuffrOT'Al,SPECULL"SPEC I TOR&ND DIVES
�7
EXTEDEP,C
PER SCHEDULE"B"OFTHE A/E AGREEMENT 3.000.00 59.000
CONSULTANT AND CITY AGREES TO 53,000.00
PER MONTH OF EXTENDED CA SERVICES
SUBTOTAL CA SERVICES
S9,000
GRAND TOTAL NOT to EXCEED AMOUNT $81,000
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach,Florida,Authorizing The Mayor And City
Clerk To Execute Amendment No. 6 To The Professional Services Agreement With Atkins North America, For
Extended Construction Administrative And Resident Project Representative Services,For A Period Of Up To Three(3)
Months,For The South Point Park Pier Project;In The Amount Of$81,000 With Previously Appropriated Funding From
Fund 389 South Pointe Capital Fund.
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects
Supporting Data(Surveys,Environmental Scan,etc.): The 2012 Customer Satisfaction Survey indicated that
over 87%and 83%of City residents and businesses respectively, rated the appearance and maintenance of public
buildings as excellent or good;and over 81%of residents rated recently completed capital improvement projects as
excellent or good.
Issue:
Shall the Mayor and City Commission approve the issuance of the Resolution?
Item Summa /Recommendation:
On April 13,2011,the City Commission pursuant to Request for Qualifications(RFQ)No.04-10/11,adopted Resolution
No.2011-27628,approving and authorizing the Mayor and City Clerk to execute a Professional Services Agreement
with Atkins North America, Inc.(Atkins)for Professional Services for the South Pointe Pier Project.
On February 9, 2012, Amendment No. 1 to the Agreement was executed approving additional services required
pursuant to the USACOE permit RAI process related to a new coral recipient site in Government Cut, in the not-to-
exceed amount of$12,950. Subsequently, on July 1, 2012, Amendment No. 2 to the Agreement was executed to
provide additional bidding and award services required under a Construction Management at Risk method of
procurement in the not-to-exceed amount of$11,974.Amendment No.3 for an amount of$15,120 is pending approval.
On January 16, 2013, Amendment No. 4 to the Agreement was approved by Commission to provide supplemental
Construction Administration services in the not-to-exceed amount of$300,852. On June 28,2013,Amendment No.5 to
the Agreement was executed to provide material and laboratory testing services in the not-to-exceed amount of$9,032.
Pursuant to approval of Amendment No. 6, the Construction Administration and Resident Project Representative
services will be extended for the continued monitoring of the construction phase and environmental permitting
requirements for an additional period of three(3)months for a total not-to-exceed amount of$81,000. Atkins'revised
contract amount will total $784,808. The additional services will be added to the Atkins Professional Services
Agreement as requested by the City.
The Administration has determined that additional services are warranted due to the extension of 91 calendar days to
the Contract Time approved for the Construction Manager at Risk firm.
The negotiated price submitted by Atkins has been reviewed by City staff and found to be fair and reasonable.
The Administration recommends approval of the resolution.
Advisory Board Recommendation:
Financial Amount Account
Information: 1
Funds: $81,000 389-2577-067357
2
BPI Total $81,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Mattie Reyes, Ext. 6884
Sign-Offs:
Acting Depa ment Assistant Chy Manager City anager
Di t
DM MT JLM
T:IAGENDA120141Janua outh Pointe Park Pier - Atkins Admendment 61South Point Park Pier - A i s Amendment 6
SUMMARY2.doc
AGENDA ITEM C
MIAMIBEACH DATE HS-
/\AIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Phillip Levine and Members the City mmission
FROM: Jimmy L. Morales, City Manager
DATE: January 15, 2014
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, PPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 6 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH ATKINS NORTH
AMERICA, INC. FOR EXTENDED CONSTRUCTION ADMINISTRATION
AND RESIDENT PROJECT REPRESENTATIVE SERVICES, FOR A
PERIOD OF UP TO THREE (3) MONTHS, FOR THE SOUTH POINTE PARK
PIER PROJECT; IN THE AMOUNT OF $81,000, WITH PREVIOUSLY
APPROPRIATED FUNDING FROM FUND 389, SOUTH POINTE CAPITAL
FUND.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Ensure Value and Timely Delivery of Quality Capital Projects.
FUNDING
Funding has been previously appropriated from Fund 389, South Pointe Capital Fund.
ANALYSIS
On April 13, 2011, the City Commission pursuant to Request for Qualifications (RFQ) No. 04-
10/11, adopted Resolution No. 2011-27628, approving and authorizing the Mayor and City Clerk
to execute a Professional Services Agreement with Atkins North America, Inc. (Atkins) for
Professional Services for the South Pointe Pier Project in the amount of$369,000.
On February 9, 2012, Amendment No. 1 to the Agreement was executed approving additional
services required pursuant to the USACOE permit RAI process related to a new coral recipient
site in Government Cut, in the not-to-exceed amount of$12,950. Subsequently, on July 1, 2012,
Amendment No. 2 to the Agreement was executed to provide additional bidding and award
services required under a Construction Management at Risk method of procurement in the not-
to-exceed amount of$11,974. Amendment No. 3 for an amount of$15,120 is pending approval.
On January 16, 2013, Amendment No. 4 to the Agreement was approved by Commission to
provide supplemental Construction Administration services in the not-to-exceed amount of
$300,852. On June 28, 2013, Amendment No. 5 to the Agreement was executed to provide
material and laboratory testing services in the not-to-exceed amount of$9,032.
Pursuant to approval of Amendment No. 6, the Construction Administration and Resident
Project Representative services will be extended for the continued monitoring of the
Commission Memorandum—Atkins North America
Amendment 6 for South Pointe Park Pier Project
January 15, 2014
Page 2 of 2
construction phase and environmental permitting requirements for an additional period of three
(3) months for a total not-to-exceed amount of $81,000. Atkins' revised contract amount will
total $784,808. The additional services will be added to the Atkins Professional Services
Agreement as requested by the City (see Exhibit A-6).
The Administration has determined that additional services are warranted due to the extension
of 91 calendar days to the Contract Time approved for the Construction Manager at Risk firm.
The negotiated price submitted by Atkins has been reviewed by City staff and found to be fair
and reasonable.
CONCLUSION:
The Administration recommends that a Resolution of the Mayor and City Commission of the City
of Miami Beach, Florida, authorizing the Mayor and City Clerk to execute Amendment No. 6 to
the professional services agreement with Atkins North America, Inc. for extended Construction
Administration and Resident Project Representative services, for a period of up to three (3)
months, for the South Pointe Park Pier Project; in the negotiated lump sum amount of $81,000;
with funding from Fund 389, South Pointe Capital Fund.
JLM\MT\DM
ATTACHMENT—Atkins Amendment No. 6
T:\AGENDA\2014\January\South Pointe Park Pier - Atkins Admendment 6\South Pointe Park Pier Atkins
Amendment 6-MEMO.doc.docx