2013-28441 Reso RESOLUTION NO. 2013-28441
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING MAYOR LEVINE'S
RECOMMENDATION THAT THE CITY COMMISSION CONDUCT AND
HEAR THE PRESENTATIONS AND AWARDS PORTION OF THE CITY
COMMISSION MEETINGS ON A SEPARATE MEETING DATE,
SPECIFICALLY ON THE ALTERNATE CITY COMMISSION MEETING
DATES; FURTHER APPROVING JANUARY 15,2014 AS THE NEXT CITY
COMMISSION MEETING DATE, AND JANUARY 22, 2014 AS THE
ALTERNATE CITY COMMISSION MEETING DATE; AND CONTINUING
ITEM R7A ON THE DECEMBER 11, 2013 CITY COMMISSION MEETING
AGENDA (REGARDING THE APPROVAL OF THE REMAINING 2014
COMMISSION MEETING DATES) TO THE JANUARY 15, 2014 CITY
COMMISSION MEETING.
WHEREAS, pursuant to Section 2.04 of the Miami Beach City Charter,the City Commission
shall meet at such times as may be prescribed by ordinance or resolution; and
WHEREAS, at the January 12, 2005 Committee of the Whole Meeting, then-Mayor David
Dermer solicited input regarding the scheduling of one City Commission meeting a month; and
WHEREAS, the proposed scheduling of one City Commission meeting a month, with an
alternate meeting date scheduled the following week (in case agenda items from the original
meeting date needed to be heard),was implemented in May 2005 and continues to the present day,
and
WHEREAS, the proposed 2014 City Commission meeting calendar calls for eleven (11)
regularly scheduled Commission meetings, eleven (11) alternate meeting dates, and an additional
Special Budget Commission meeting (which will be scheduled at a later time and will be held in
September); and
WHEREAS, in order to make the City Commission meetings more efficient and prevent
residents from spending hours waiting for time certain items to be heard, Mayor Philip Levine has
proposed that all presentations and awards be heard at a separate City Commission meeting
dedicated solely for that purpose; and
WHEREAS, by placing the Presentations and Awards portion of City Commission meetings
on the alternate meeting date, it is anticipated that the regular City Commission meetings will start
on time, which will increase the likelihood that time certain agenda items are heard at their
scheduled times, or closely thereafter; and
WHEREAS, if needed, the separate City Commission meeting date for Presentations and
Awards may also be utilized for items that are continued and not reached during the regular City
Commission meeting; and
WHEREAS, at the December 11, 2013 City Commission meeting, Commissioner Edward L.
Tobin stated that he has conflicts with the proposed City Commission meeting dates, and suggested
setting the dates at the next City Commission meeting scheduled for January 15, 2014; and
WHEREAS,Vice-Mayor Deede Weithorn suggested approving January 15, 2014 as the next
City Commission meeting date, and January 22, 2014 as the Alternate City Commission meeting
date, and to open and continue Item R7A regarding the setting of the remaining 2014 Commission
meeting dates to the January 15, 2014 Commission meeting.
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
Mayor Levine's recommendation that the City Commission conduct and hear the Presentations and
Awards portion of the City Commission meetings on a separate meeting date, specifically on the
alternate City Commission meeting dates; approve January 15, 2014 as the next City Commission
meeting date, and January 22, 2014 as the alternate City Commission meeting date, and continue
Item R7A on the December 11, 2013 City Commission meeting agenda (regarding the approval of
the remaining 2014 Commission meeting dates)to the January 15, 2014 City Commission meeting.
PASSED and ADOPTED this 11th day of December 2013.
ILIP E , MAYOR
APPROVED AS TO
ATTEST:
INCORP ORATED: FORM &LANGUAGE
&FOR EXECUTION
RAFA L E. GRANADO, CITY CLER Cb-
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TAGENDA\2013 0ecember 11\2014 City Commission Dates\2014-Com mission.dates-RESO.doc
I
I
COMMISSION ITEM SUMMARY
Condensed Title:
[-A resolution setting the dates for the year 2014 Commission meetings.
Key Intended Outcome Supported:
Supports multiple KIO's.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summa /Recommendation:
Pursuant to Section 2.04 of the Miami Beach City Charter,the City Commission shall meet at such times
as may be prescribed by ordinance or resolution. In preparing the Commission meeting calendar, the
Administration takes into consideration the following events: U.S. Conference of Mayors; Miami-Dade
County Days;Art Basel; ICMA Conference;August recess;September to set the tentative/final millage and
budget approval; November for election/runoff election meetings (if it is an election year); and Federal &
Religious Holidays. Considering the above, it is difficult to always schedule meetings on the same
Wednesday of the month.
In preparing the recommended meeting dates, the Administration set three goals: 1) schedule one
Commission meeting and one alternate meeting a month, if possible; 2)schedule Commission meetings
on Wednesdays;and 3)not to schedule Commission meetings during the month of August,while the City
Commission is in recess.
In order to make the City Commission Meetings more efficient and prevent residents from spending
multiple hours waiting for a time certain item to be heard, Mayor Philip Levine is proposing that all
presentations and awards be heard at a separate meeting.By placing the presentations and awards on the
alternate meeting date, the regular City Commission meetings will start business on time, which will
increase the likelihood that time certain agenda items are taken up at the time listed,or closely thereafter.
Additionally, having a designated Presentations and Awards Commission Meeting will allow the City
Commission an opportunity to properly acknowledge and show gratitude to those individuals or groups who
have taken an active role in serving our community. If needed,the Presentations and Awards Commission
Meeting may be utilized as a continuance for items not reached during the previous Commission Meeting.
The Administration recommends approving the resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Rafael E. Granado, City Clerk
Sign-Offs:
Departmen Director Assistant City Manager City Manager
T:\AGENDA 013\December 11\2014 City Commission Dates\2014-commissioner.dates-SUM.doc
MIAMSEACH AGENDA ITEM R 7'DATE e2'I -
.-�- �
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
9
TO: Mayor Philip Levine and Members ofjthe City Corrjrnission
FROM: Jimmy L. Morales, City Manager - -
DATE: December 11, 2013
SUBJECT: A RESOLUTION OF THE MAYOR A D CITY COMMISSION OF THE CITY OF MIAMI
BEACH, SETTING THE DATES FOR THE YEAR 2014 CITY COMMISSION
MEETINGS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission shall meet at
such times as may be prescribed by ordinance or resolution.
In preparing the Commission meeting calendar, the Administration takes into consideration the
following events: U.S. Conference of Mayors; Miami-Dade County Days; Art Basel; ICMA
Conference; August recess; September to set the tentative/final millage and budget approval;
November for election/runoff election meetings (if it is an election year); and Federal & Religious
Holidays. Considering the above, it is difficult to always schedule meetings on the same
Wednesday of the month.
In preparing the recommended meeting dates, the Administration set three goals: 1) schedule
one Commission meeting and one alternate meeting a month, if possible; 2) schedule
Commission meetings on Wednesdays; and 3) not schedule Commission meetings during the
month of August, while the City Commission is in recess.
It is recommended that the City Commission meetings be set as follows:
Commission Meetings Alternate Meetings
January 15 (Wednesday) January 22 (Wednesday)
February 5 (Wednesday) February 26 (Wednesday)
March 12 (Wednesday) March 19 (Wednesday)
April (Wednesday) April 23 (Wednesday)
May 14 (Wednesday) May 21 (Wednesday)
June 11 (Wednesday) June 25 (Wednesday)
July 16 (Wednesday) July 23 (Wednesday)
August- City Commission in recess August- City Commission in recess
September 10 (Wednesday) September 17 (Wednesday)
October 22 (Wednesday) October 29 (Wednesday)
November 19 (Wednesday) November 26 (Wednesday)
December 17 (Wednesday) December 18 (Thursday)
Note: The Miami Beach Annual Boat Show is scheduled for February 13-17, with move-in
scheduled to start on February 7-12 and move-out scheduled on February 18-22, which
creates significant parking and traffic challenges for the City Hall area.
The proposed 2014 calendar calls for 11 regularly scheduled Commission meetings, 11 alternate
meetings, and an additional Special Budget Commission meeting to be scheduled at a later time
in September.
In preparing the calendar, City-designated holidays and religious holidays were taken into
consideration. Attachment "A" is a list of legal and religious holidays. Attachment "B" is a list of
Jewish holidays.
In order to make the City Commission Meetings more efficient and prevent residents from
spending multiple hours waiting for a time certain item to be heard, Mayor Philip Levine is
proposing that all presentations and awards be heard at a separate meeting. By placing the
presentations and awards on the alternate meeting date, the regular City Commission meetings
will start business on time, which will increase the likelihood that time certain agenda items are
taken up at the time listed, or closely thereafter. Additionally, having a designated Presentations
and Awards Commission Meeting will allow the City Commission an opportunity to properly
acknowledge and show gratitude to those individuals or groups who have taken an active role in
serving our community. If needed, the Presentations and Awards Commission Meeting may be
utilized as a continuance for items not reached during the previous Commission Meeting.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the proposed City
Commission meeting dates and Presentations and Awards Commission Meeting dates for the
year 2014.
JLM/REG/Ic
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Attachment "A"
CITY OF MIAMI BEACH
LEGAL AND RELIGIOUS HOLIDAYS 2014
New Year's Day Wednesday, January 1, 2014
Dr. Martin Luther King, Jr. Day Monday, January 20, 2014
President's Day Monday, February 17, 2014
Easter Sunday, April 20, 2014
Memorial Day Monday, May 26, 2014
Independence Day Friday, July 4, 2014
Labor Day Monday, September 1, 2014
Veterans Day Tuesday, November 11, 2014
Thanksgiving Day Thursday, November 27, 2014
Day after Thanksgiving Friday, November 28, 2014
Christmas Thursday, December 25, 2014
Attachment "B"
JEWISH HOLIDAYS 2014
Tu B'Shevat January 16
Ta'anit Esther March 13
Purim March 15-16 (work should be avoided)
Shushan Purim March 17
Passover April 14-22 (work permitted only on April 17-18 & April 20)
Second Passover May 14
Lag B'Omer May 18
Shavuot June 3-5 (no work permitted)
Fast of the 17th of Tammuz July 15
Fast of Tish'a B'Av August 4-5
The 15th of Av August 11
Rosh Hashanah September 24-26 (no work permitted)
Fast of Gedaliah September 28
Yom Kippur October 3-4 (no work permitted)
Sukkot October 8-15 (work permitted only October 12-15)
Hoshanah Rabbah October 15
Shemini Atzeret & Simchat Torah October 15-17 (no work permitted)
Chanukah December 16-24