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2014-28470 Reso RESOLUTION NO. 2014-28470 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2013/14. WHEREAS, the Miami Beach Capital Budget for FY 2013/14 was approved and appropriated via Resolution No. 2013-28354 on September 307 2013; and WHEREAS, the first amendment to the Miami Beach Capital Budget for FY 2013/14 was approved and appropriated via Resolution No. 2013-28442 on December 11, 2013; and WHEREAS, it is recommended the FY 2013/14 Capital Budget be amended to add appropriations totaling $2,675,000 and re-appropriate $800,000 between existing projects as outlined in "Attachment C— Project"; and WHEREAS, the proposed second amendment to the FY 2013/14 Capital Budget is included in "Attachment A—Source of Funds" and "Attachment B— Program". NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission hereby adopt the Second Amendment to the Capital Budget for Fiscal Year 2013/14 as shown in Attachment A (Source of Funds), Attachment B (Programs) and Attachment C (Projects). PASSED AND ADOPTED this 15th day of January 2014. JV - ip Le me or Attest: �... ••. • k y INCORP FORA-F Rafael Granado, City Clerk ..... 6' APPROVED AS TO FORM &LANGUAGE &FOR EXECUTION ty orne Date t .i ATTACHMENT A FY 2013/14 CAPITAL BUDGET SOURCE OF FUNDS Amended 01/15/14 Amended Amended Funding Source 12/11/2013 1/15/14 Revised 1997 Parking Sys. Rev. Bonds $ 217,000 $ 217,000 2003 GO Bonds -Neighborhood Improvement 148,000 148,000 2003 GO Bonds -Parks &Beaches 553,000 553,000 2010 Parking Bonds Reso.2010-27491 160,000 160,000 7th Street Garage 1,900,000 1,900,000 Capital Projects Not Financed by Bonds 89,000 89,000 City Center RDA Capital Fund 15,073,000 15,073,000 Capital Reserve 691,355 691,355 Communications Fund 40,000 40,000 Convention Center 1,701,000 2,000,000 3,701,000 Equipment Loan/Lease 4,644,000 4,644,000 Fleet Management Fund 160,000 160,000 Gulf Breeze 2006 (83,759) (83,759) Half Cent Transit Surtax-County 1,569,000 1,569,000 Info&Communications Technology Fund 486,000 486,000 Local Option Gas Tax 544,000 544,000 MB Quality of Life Resort Tax Fund-1% 534,000 490,000 1,024,000 MDC CDT Interlocal-CDT/Resort Tax Eligib 4,000,000 4,000,000 Miami-Dade County Bond 2,933,581 2,933,581 NB Quality of Life Resort Tax Fund-1% 678,000 678,000 Parking Operations Fund 1,109,000 1,109,000 Pay-As-You-Go 1,726,000 1,726,000 RDA-Anchor Garage Fund 485,000 485,000 Renewal &Replacement Fund 2,561,000 185,000 2,746,000 SB Quality of Life Resort Tax Fund-1% 980,000 980,000 South Pointe Capital 4,283,000 4,283,000 South Pointe RDA 1,636,000 1,636,000 Storm Water Bnd Fund 431 RESO#2011-27782 529,000 529,000 Stormwater Bonds 2000S (256,000) (256,000) Stormwater LOC Reso. No 2009-27076 2,007,419 2,007,419 W&S GBL Series 2010 CMB Reso 2009-27243 81,759 81,759 HUD Section 108 Loans 17,391 17,391 Water and Sewer Bonds 2000s 34,000 34,000 People's Transportation Fund 13,000 13,000 Total Appropration as of 1/15/141 $ 51,243,746 $2,675,000 $ 53,918,746 The Venetian Automatic Meter Reader project will be funded from funds previously appropriated for i the Bayshore Bid Pack A Central project, which will not be expended in FY2013114.i_`y_�, ATTACHMENT B FY 2013/14 CAPITAL BUDGET PROGRAMS Amended 01/15/14 Amended Amended Program Area 12/11/2013 1/15/14 Revised Art in Public Places $381,000 $381,000 Bridges 185,000 185,000 Convention Center 1,700,000 2,000,000 3,700,000 Environmental 2,275,000 2,275,000 Equipment 8,626,000 8,626,000 General Public Buildings 3,750,000 3,750,000 Golf Courses 477,000 490,000 967,000 Information Technology 493,000 493,000 Monuments 189,000 189,000 Parking 204,000 204,000 Parking Garages 12,525,000 12,525,000 Parking Lots 459,000 459,000 Parks 4,450,000 4,450,000 Renewal &Replacement 5,818,000 185,000 6,003,000 Seawals 121,000 121,000 Streets/Sidewalk Imps 5,295,746 5,295,746 Transit/Transportation 3,432,000 3,432,000 Utilities 863,000 863,000 Total Appropration as of 1/15/14 $ 51,243,746 $2,675,000 1 $ 53,918,746 The Venetian Automatic Meter Reader project will be funded from funds previously appropriated for the Bayshore Bid Pack A Central project, which will not b e expended in FY2013114. ATTACHMENT C CAPITAL BUDGET PROJECT Amended 01/15/14 Capital Project Name Current Capital Amended Revised Capital Budget 1/15/14 Budget Par 3 Golf Course $4,970,190 $490,000 $5,460,190 Replace Carpet on City Hall 4th Floor 0 185,000 185,000 Veneitian Neighborhood-Venetian Islands 16,716,435 800,000 17,516,435 Bays hore Bid Pack A Central 28,576,435 (800,000) 27,776,435 Convention Center Interiror Bus Duct Replacement 250,000 2,000,000 2,250,000 Total $50,513,060 $2,675,000 $53,188,060 COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting the Second Amendment to the Capital Budget for Fiscal Year 2013/14. Key Intended Outcome Supported: Ensure Value and Timely Delivery of Quality Capital Projects, Improve Storm Drainage Citywide, and Maintain City's Infrastructure Supporting Data (Surveys, Environmental Scan, etc. : N/A Item Summary/Recommendation: Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP") serves as the primary planning tool for systematically identifying, prioritizing and assigning funds to critical City capital development, improvements and associated needs. The City's capital improvement plan process begins in the spring when all departments are asked to prepare capital improvement updates and requests on the department's ongoing and proposed capital projects. Individual departments prepare submittals identifying potential funding sources and requesting commitment of funds for their respective projects. IP i dated annual) and submitted to the City Commission for adoption. The 2013/14— The C is y ty p 2017/18 Capital Improvement Plan and FY 2013/14 Capital Budget were adopted on September 30, 2013, by resolution 2013-28354. The First Amendment to the FY 2013/14 Capital Budget was approved on December 11, 2013, by resolution 2013-28442. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be adopted in the same manner as the original budget. Administration recommends adopting the resolution for the Second Amendment to the FY 2013/14 Capital Budget. The second amendment to the FY 2013/14 Capital Budget totals an increase of $2,675,000 and a re-appropriation of $800,000 in order to provide additional funding to the following four capital projects. 1. Par 3 Golf Course 2. Venetian Islands' Bid Pack C Right of Way Improvement Project 3. City Hall Fourth Floor Carpet Replacement 4. Convention Center Interior Buss Duct Replacement Advisory Board Recommendation: Financial Information: Source of Amount Account Funds: 1 $490,000 306-Mid Beach Quality of Life 2 $185,000 125-Renewal & Replacement 3 $2,000,000 440-Convention Center OBPI Total 1 $2,675,000 Financial Impact Summary: Par 3 Golf Course project: projected to have a $450,000 annual operating cost impact ($23M over 5 years); Venetian Islands ROW project— no impact; City Hall 4th Floor Carpet Replacement project—reduced ongoing maintenance costs; Convention Center Buss Duct Replacement —reduced emergency repair costs City Clerk's Office Legislative Tracking: Sign-Offs: Departmgnt Director Assista t Ci)l Manager City ager +OENDA ITEM R� J MIAMI DATE HS- NW I /\.A 1AM1 BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachf.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members cf the City Co ission FROM: Jimmy L. Morales, City Manager DATE: January 15, 2014 SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPT G THE SECOND AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2013/14. ADMINISTRATION RECOMMENDATION Adopt the Resolution for the Second Amendment to the Fiscal Year(FY) 2013/14 Capital Budget. BACKGROUND Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP") serves as the primary planning tool for systematically identifying, prioritizing and assigning funds to critical City capital development, improvements and associated needs. The City's capital improvement plan process begins in the spring when all departments are asked to prepare capital improvement updates and requests on the department's ongoing and proposed capital projects. Individual departments prepare submittals identifying potential funding sources and requesting commitment of funds for their respective projects. The CIP is updated annually and submitted to the City Commission for adoption. The 2013/14— 2017/18 Capital Improvement Plan and FY 2013/14 Capital Budget were adopted on September 30, 2013, by resolution 2013-28354. The First Amendment to the FY 2013/14 Capital Budget was approved on December 11, 2013, by resolution 2013-28442. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be adopted in the same manner as the original budget. Administration recommends adopting the resolution for the Second Amendment to the FY 2013/14 Capital Budget. Resolution Adopting the Second Amendment to the Capital Budget for FY 2013/14 January 15, 2014 Page 2 of 3 SECOND AMENDMENT TO THE FY 2013/14 CAPITAL BUDGET The second amendment to the FY 2013/14 Capital Budget totals an increase of$2,675,000 and a re-appropriation of$800,000 in order to provide additional funding to the following four capital projects. 1. Par 3 Golf Course Project-This project requires a budget amendment for an additional $490,000 to accommodate higher than anticipated costs due to market conditions and added scope. This project was initially approved in the FY 2007/08 Capital Plan with a construction budget of$2,954,000. The original scope of work included the renovation of the existing golf course, greens, tees and bunkers as well as irrigation and drainage systems. As the project progressed and as requested by the Commission, several items were added or modified from the original scope. On June 9, 2010 Resolution No. 2010- 27407 (Exhibit D) and on June 1, 2011, Resolution No. 2011-27677 (Exhibit E) the City approved and adopted the final scope of work as being, a 9 hole Par 3 golf course and lake system; restroom building; a 2,000 square foot splash pad; a 6,000 square foot tot lot; four(4) asphaltic concrete tennis courts and nine (9) parking spaces. In addition, the City requested added scope for an approximate cost of $250,000, to include a connection of the existing storm drainage located on Prairie Avenue and the Par 3 property to the lake system for emergency overflow; that the starter shack be included in the approved GMP and not as an alternate; the three (3) month turf grow in period be performed by the CMR; and that a permanent "fertigation" system be provided. This will be funded from the 306-Mid-Beach Quality of Life Fund. Prior Years' Appropriations $4,970,190 January 15, 2014 Budget Amendment 490,000 Proposed Total Appropriations $5,460,190 2. Venetia n Islands' BP13C Right of Way Improvement Project- This project requires a budget amendment for an additional $800,000 for the installation of Automatic Meter Readers (AMR). This type of water meter has the capability of being read from a distance without getting out of the car, therefore increasing employee productivity. Since the project did not include the replacement of water meter, this is an additional scope. This will be funded from funds previously appropriated for the Bayshore A Central Project (423- Water and Sewer funds), which will not be needed to be expended in FY 2013-14. Prior Years'Appropriations $16,716,435 January 15, 2014 Budget Amendment 800,000 Proposed Total Appropriations $17,5169435 Resolution Adopting the Second Amendment to the Capital Budget for FY 2013/14 January 15, 2014 Page 3of3 3. City Hall Fourth Floor Carpet Replacement - This project includes the removal and disposal of old carpet, as well,as the installation of new floor carpet tiles in the Mayor's Office, Commissioner Offices, City Attorney Offices, Public Works Offices, City Manager Offices, Corridors and Common Areas at a cost of $185,000. This will be funded from the 125-Renewal & Replacement Fund. Prior Years'Appropriations $0 January 15, 2014 Budget Amendment 185,000 Proposed Total Appropriations $1859000 4. Convention Center Interior Buss Duct Replacement -.Since 2007 there have been 3 separate buss duct failures in various areas of the Convention center causing power outages and requiring emergency repairs. As a result, the City separately funded a series of buss duct and switch gear tests. Recent tests revealed that all four buss duct runs on the east side of the Convention Center can fail at any time. Immediate repairs are required to prevent future power outages from occurring. Normally, these repairs would be submitted and funding as part of the FY 2014/15 capital budget, it is recommended that these repairs be made immediately. The budget for the replacement/repairs is still being refined, but is currently estimated to be approximately $2,000,000. Prior Years'Appropriations $ 250,000 January 15, 2014 Budget Amendment 2,000,000 Proposed Total Appropriations $29250,000 ATTACHMENT A FY 2013/14 CAPITAL BUDGET SOURCE OF FUNDS Amended 01/15/14 Amended Amended Funding Source 12/11/2013 1/15/14 Revised 1997 Parking Sys. Rev. Bonds $ 217,000 $ 217,000 2003 GO Bonds -Neighborhood Improvement 148,000 148,000 2003 GO Bonds -Parks &Beaches 553,000 553,000 2010 Parking Bonds Reso.2010-27491 160,000 160,000 7th Street Garage 1,900,000 1,900,000 Capital Projects Not Financed by Bonds 89,000 89,000 City Center RDA Capital Fund 15,073,000 15,073,000 Capital Reserve 691,355 691,355 Communications Fund 40,000 40,000 Convention Center 1,701,000 2,000,000 3,701,000 Equipment Loan/Lease 4,644,000 4,644,000 Fleet Management Fund 160,000 160,000 Gulf Breeze 2006 (83,759) (83,759) Half Cent Transit Surtax-County 1,569,000 1,569,000 Info&Communications Technology Fund 486,000 486,000 Local Option Gas Tax 544,000 544,000 MB Quality of Life Resort Tax Fund-1% 534,000 490,000 1,024,000 MDC CDT Interlocal-CDT/Resort Tax Eligib 4,000,000 4,000,000 Miami-Dade County Bond 2,933,581 2,933,581 NB Quality of Life Resort Tax Fund-1% 678,000 678,000 Parking Operations Fund 1,109,000 1,109,000 Pay-As-You-Go 1,726,000 1,726,000 RDA-Anchor Garage Fund 485,000 485,000 Renewal &Replacement Fund 2,561,000 185,000 2,746,000 SB Quality of Life Resort Tax Fund- 1% 980,000 980,000 South Pointe Capital 4,283,000 4,283,000 South Pointe RDA 1,636,000 1,636,000 Storm Water Bnd Fund 431 RESO#2011-27782 529,000 529,000 Stormwater Bonds 2000S (256,000) (256,000) Stormwater LOC Reso.No 2009-27076 2,007,419 2,007,419 W&S GBL Series 2010 CMB Reso 2009-27243 81,759 81,759 HUD Section 108 Loans 17,391 17,391 Water and Sewer-Bonds 2000s 34,000 34,000 People's Transportation Fund 13,000 13,000 Total Appropration as of 1/15/14 $ 51,243,746 $2,675,000 $ 53,918,746 The Venetian Automatic.Meter.Reader project will be.funded from funds previously appropriated for the Bayshore Bid Pack A Central project, which will not be expended in FY2013114. ATTACHMENT B FY 2013/14 CAPITAL BUDGET PROGRAMS Amended 01/15/14 Amended Amended Program Area 12/11/2013 1/15/14 Revised Art in Public Places $381,000 $381,000 Bridges 185,000 185,000 Convention Center 1,700,000 2,000,000 3,700,000 Environmental 2,275,000 2,275,000 Equipment 8,626,000 8,626,000 General Public Buildings 3,750,000 3,750,000 Golf Courses 477,000 490,000 967,000 Information Technology 493,000 493,000 Monuments 189,000 189,000 Parking 204,000 204,000 Parking Garages 12,525,000 12,525,000 Parking Lots 459,000 459,000 Parks 4,450,000 4,450,000 Renewal &Replacement 5,818,000 185,000 6,003,000 Seawals 121,000 121,000 Streets/Sidewalk Imps 5,295,746 5,295,746 Tra ns i t/Tra ns porta ti on 3,432,000 3,432,000 Utilities 863,000 863,000 Total Appropration as of 1/15/14 $ 51,243,746 1 $2,675,000 $ 53,918,746 r Reader project will be funded from funds reviousl ! The Venetian Automatic Mete a p � p y appropriated for the Bayshore Bid Pack A Central project, which will not be expended in FY2013114. ATTACHMENT C CAPITAL BUDGET PROJECT Amended 01/15/14 Capital Project Name Current Capital Amended Revised Capital Budget 1/15/14 Budget Par 3 Golf Course $4,970,190 $490,000 $5,460,190 Replace Carpet on City Hall 4th Floor 0 185,000 185,000 Veneitian Neighborhood-Venetian Islands 16,716,435 800,000 17,516,435 Bays hore Bid Pack ACentral 28,576,435 (800,000) 27,776,435 Convention Center Interiror Bus Duct Replacement 250,000 2,000,000 2,250,000 Total $50,513,060 $2,675,000 $53,188,060 Is a � U m gall SS 11 Ell M�y': r A m m k Cj } Jw 1. 1 o g m Ila w m � • Z �rA. s � 12 � o- � � � � k gill La Co s ►— - .: �. CL ful Q E LL �� 4� all a ® a S '. F• T. jai jig LL y it Its 5 ms � _1 Z5 1 C Ig zi s , a. gig r a R .. �, �; ig la E 8 19 LU =! , �t�! � w� wF �.� wa.r r5. r �C � �� r• � w w.� wa O s _.U� �� i Ell f f