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602-2014 RDA Reso RESOLUTION NO. 602-2014 A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY(RDA)SETTING THE DATES FOR THE YEAR 2014 RDA MEETINGS. WHEREAS, pursuant to the Miami Beach Redevelopment Agency By-Laws,the RDA shall meet at such times as prescribed by resolution; and WHEREAS, the Mayor and City Commission also sit as the RDA and schedule the RDA meetings to coincide with the City Commission meetings; and WHEREAS, at the January 12, 2005 Committee of the Whole Meeting, then-Mayor David Dermer solicited input regarding the scheduling of one (1)City Commission meeting a month; and WHEREAS, the proposed scheduling of one City Commission meeting a month, with an alternate meeting date scheduled the following week (in case agenda items from the original meeting date needed to be heard), was implemented in May 2005 and continues until the present day; and WHEREAS,in order to make the City Commission/RDA meetings more efficient and prevent residents from waiting hours for time certain items to be heard,the Chairperson and Members of the RDA adopted Resolution No.601-2013,which provides that all presentations and awards be heard at a separate City Commission/RDA meeting held for that purpose;and if needed,the separate City Commission/RDA meeting date for Presentations and Awards may also be utilized for items continued or not reached during the regular City Commission/RDA meetings; and WHEREAS, the proposed 2014 RDA meeting calendar calls for eleven (11) regularly scheduled RDA meetings,ten (10) Presentations and Awards meetings,and an additional Special Budget RDA meeting (which will be held in September and scheduled at a later time); and WHEREAS, the 2014 RDA meetings should be set on the dates listed on the attached Exhibit"A". NOW, THEREFORE, BE IT DULY RESOLVED BY THE MIAMI BEACH REDEVELOPMENT AGENCY,that the Chairperson and Members of the RDA hereby approve and set the dates for the Year 2014 RDA meetings as set forth in Exhibit"A" hereto. PASSED and ADOPTED this 1 th ua 2014. LE I AIRPERSON ATTEST: INCORP ORATED.- APPROVED AS TO �. FORM&LANGUAGE RAFAEL E. GRANADO, S CR r •r� __ &FOR EXECUTION TAAGENDA\2014\January\2014 City Commission ESO.doc 12K _eidev op ent Agency I Da e Genera Counsel -Vf EXHIBIT "A" RDA Meetings Presentations &Awards Meetings (Start at 8:30 a.m.) (Start at 5:00 p.m.) January 15 (Wednesday) January 22 (Wednesday) February 12 (Wednesday) February 26 (Wednesday) March 5 (Wednesday) March 12 (Wednesday) April 23 (Wednesday) April 30 (Wednesday) May 21 (Wednesday) May 28 (Wednesday) June 11 (Wednesday) No Meeting July 23 (Wednesday) July 30 (Wednesday) August-RDA in recess August-RDA in recess September 10 (Wednesday) September 17 (Wednesday) October 22 (Wednesday) October 29 (Wednesday) November 19 (Wednesday) November 20 (Thursday) December 17 (Wednesday) December 18 (Thursday) REDEVELOPMENT AGENCY ITEM SUMMARY Condensed Title: FA resolution setting the dates for the year 2014 Redevelopment Agency(RDA)meetings. Key Intended Outcome Supported: Supports multiple KIO's. Supporting Data(Surveys, Environmental Scan, etc.): N/A Item Summa /Recommendation: The Mayor and City Commission also sit as the Redevelopment Agency Board, and schedule the Redevelopment Agency meetings to coincide with the City Commission meetings. Pursuant to the Miami Beach Redevelopment Agency By-Laws,the Redevelopment Agency(RDA)shall meet at such times as prescribed by resolution. At the December 11, 2013 Commission meeting, the City Commission adopted the January 2014 RDA meeting dates,and requested for the Administration to schedule a Committee of the Whole Meeting for the January 15, 2014 Commission meeting to discuss the scheduling of the remainder of the RDA Meeting dates for 2014. The Administration recommends that when preparing the RDA meeting calendar, the City Commission take into consideration the following events: U.S. Conference of Mayors; Miami-Dade County Days; Art Basel; ICMA Conference;August recess;September to set the tentative/final millage and budget approval; November for election/runoff election meetings(if it is an election year);and Federal&Religious Holidays. (Note: The Miami Beach Annual Boat Show is scheduled for February 13 717,with move-in scheduled to start on February 7-12 and move-out scheduled on February 18-22,which creates significant parking and traffic challenges for the City Hall area.) The Administration suggests that when scheduling the 2014 RDA dates,the City Commission accomplish three goals: 1) schedule one RDA meeting and one alternate meeting a month, if possible; 2)schedule RDA meetings on Wednesdays;and 3)not schedule RDA meetings during the month of August,while the RDA is in recess. The Administration recommends approving the resolution. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Approved Funds: 1 2' OBPI Total Financial Impact Summary: City Clerk's Office Legislative Tracking: Rafael E. Granado, City Clerk Sign-Offs: Department Director Assistant City Manager City Ma ger TAAGENDA 13\December 11\2014 City Commission Dates\2014-RDA.dates-SUM reg.doc MIAMI -- AGENDA ITEM 1A - - DATE MIAMBEACH City of(Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov REDEVELOPMENT AGENCY MEMORANDUM TO: Chairperson Philip Levine and Members of the Red elopment Agency FROM: Jimmy L. Morales, Executive Director DATE: January 15, 2014 SUBJECT: A RESOLUTION OF THE CHAIRPERS N AND MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY (RDA), SETTING THE DATES FOR THE YEAR 2014 REDEVELOPMENT AGENCY MEETINGS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS The Mayor and City Commission also sit as the Redevelopment Agency Board, and schedule the Redevelopment Agency meetings to coincide with the City Commission meetings. Pursuant to the Miami Beach Redevelopment Agency By-Laws, the Redevelopment Agency (RDA) shall meet at such times as prescribed by resolution. At the December 11, 2013 Commission meeting, the City Commission adopted the January 2014 RDA meeting dates, and requested for the Administration to schedule a Committee of the Whole Meeting for the January 15, 2014 Commission meeting to discuss the scheduling of the remainder of the RDA Meeting dates for 2014. The Administration recommends that when preparing the RDA meeting calendar, the City Commission take into consideration the following events: U.S. Conference of Mayors; Miami- Dade County Days; Art Basel; ICMA Conference; August recess; September to set the tentative/final millage and budget approval; November for election/runoff election meetings (if it is an election year); and Federal & Religious Holidays. (Note: The Miami Beach Annual Boat Show is scheduled for February 13-17, with move-in scheduled to start on February 7-12 and move-out scheduled on February 18-22, which creates significant parking and traffic challenges for the City Hall area.) The Administration suggests that when scheduling the 2014 RDA dates, the City Commission accomplish three goals:, 1) schedule one RDA meeting and one alternate meeting a month, if possible; 2) schedule RDA meetings on Wednesdays; and 3) not schedule RDA meetings during the month of August, while the RDA is in recess. In order to assist with the discussion to set the 2014 RDA Meeting dates, attached please find: Attachment"A": list of legal and religious holidays. Attachment"B": list of Jewish holidays. Attachment "C": list indicating dates that Commissioners have notified us that they are not available. In order to make the City Commission/RDA Meetings more efficient and prevent residents from spending multiple hours waiting for a time certain item to be heard, Mayor Philip Levine has proposed that all Presentations and Awards be heard at a separate meeting. By placing the Presentations and Awards on the Alternate meeting date, the regular City Commission/RDA meetings will start business on time, which will increase the likelihood that time certain agenda items are taken up at the time listed, or closely thereafter. Additionally, having a designated Presentations and Awards Commission Meeting will allow the City Commission an opportunity to properly acknowledge and show gratitude to those individuals or groups who have taken an active role in serving our community. If needed, the Presentations and Awards Commission Meeting may be utilized as a continuance for items not reached during the previous Commission Meeting. CONCLUSION The Administration recommends that the Chairperson and Members of the Miami Beach Redevelopment Agency approve the proposed RDA meeting dates and Alternate Meeting dates for the remainder of 2014. JLM/REG/Ic T:\AGENDA\2014\January\2014 City Commission Dates\2014-Commission.dates-MEMO Ic.doc Attachment "A" CITY OF MIAMI BEACH LEGAL AND RELIGIOUS HOLIDAYS 2014 New Year's Day Wednesday, January 1, 2014 Dr. Martin Luther King, Jr. Day Monday, January 20, 2014 President's Day Monday, February 17, 2014 Easter Sunday, April 20, 2014 Memorial Day Monday, May 26, 2014 Independence Day Friday, July 4, 2014 Labor Day Monday, September 1, 2014 Veterans Day Tuesday, November 11, 2014 Thanksgiving Day Thursday, November 27, 2014 Day after Thanksgiving Friday, November 28, 2014 Christmas Thursday, December 25, 2014 Attachment "B" JEWISH HOLIDAYS 2014 Tu B'Shevat January 16 Ta'anit Esther March 13 Purim March 15-16 (work should be avoided) Shushan Purim March 17 Passover April 14-22 (work permitted only on April 17-18&April 20) Second Passover May 14 Lag B'Omer May 18 Shavuot June 3-5 (no work permitted) Fast of the 17th of Tammuz July 15 Fast of Tish'a B'Av August 4-5 The 15th of Av August 11 Rosh Hashanah September 24-26 (no work permitted) Fast of Gedaliah September 28 Yom Kippur October 3-4 (no work permitted) Sukkot October 8-15 (work permitted only October 12-15) Hoshanah Rabbah October 15 Shemini Atzeret & Simchat Torah October 15-17 (no work permitted) Chanukah December 16-24 Attachment "C" Unavailable dates on Commission Calendars Tobin Malakoff Steinberg Grieco Wolfson Weithorn Levine Jan. 6-10 Feb. 3-7 Mar. 10-21 Apr. 7-18 May 5-16 Jun. 9-20 Jul. 8-19 Jul. 10-22 Oct. 13-20 * Mayor Levine has no known conflicts at this time. Note: We are still pending responses from the following Commissioners: Micky Steinberg, Michael Grieco, Jonah Wolfson and Deede Weithorn.