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LTC 040-2014 Board and Committee Biannual Reports
s MIAMI BEACH ` 7%, OFFICE OF THE CITY MANAGER 2014 FEB .3 PM 3: 42 NO. LTC# 40_2014 LETTER TO COMM 151 �,N- OFF"ICE TO: Mayor Philip Levine and Members f the City Commission FROM: Jimmy L. Morales, City Manager DATE: February 3, 2014 SUBJECT: Board and Committee Biannual Reports Attached for your review, are the Board and Committee Biannual Reports submitted to the City Clerk's Office. Pursuant to City Code Section 2-22(13), "The Chairperson or his/her designee shall biannually submit a completed written report form, supplied by the City Administration, to the City Commission and City Manager. Additionally, the Chairperson or his/her designee shall annually present an oral report to the commission and the City Manager." JLM/REG: m C: Rafael E. Granado, City Clerk File F:\CLER\$ALL\MARIA-M\B&C\LTC B&C Bi-annual Report December 2013.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 December 31, 2013 BOARD OR COMMITTEE NAME: Affordable Housing Advisory Committee (AHAC) CHAIRPERSON: Jeremy Glazer(Vice-Chairperson—Resigned 6-28-13) Robert Saland (Chairman — Removed 11/1/12) CITY LIAISON: Richard Bowman NUMBER OF MEETINGS HELD SINCE June 2013: 0 ACTIVITIES: The primary activity is the review of the City's established policies and procedures, ordinances, and plans relating to affordable housing. The Committee then recommends specific actions and/or initiatives to encourage and facilitate the development of affordable housing while protecting the ability of property to still appreciate in value. This is a triennial review that is required by State statute. l 1 Page 2of 3 ACCOMPLISHMENTS: The Committee completed its review. A formal recommendation report was drafted and approved at its November 14, 2012 meeting, which was also held as a duly advertised Public Hearing, in an effort to solicit public input. The report was submitted to the City Commission at its meeting on December 12, 2012. Upon acceptance by City Commission, the report was submitted to the State on December 18, 2012, in compliance with State SHIP Program requirements. . o Page 3 of 3 FUTURE ACTIVITIES: The committee held a meeting in February to follow up on its recommendations and draft a letter to the City Commission stressing its continued desire to incorporate the proposed incentives into the City's affordable housing development efforts. Although no specific meeting dates have been set, the Committee indicated that follow up was needed and would convene future meetings as required. When the Committee convenes again, a new Chairperson and Vice-Chairperson will need to be selected. Robert Saland, the previous Chairperson, was removed by the City Clerk for noncompliance with attendance requirements. Jeremy Glazer, the previous Vice-Chairperson, resigned due to a conflict with his new schedule/activities. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM-PAGE 1 OF 1 BOARD OR COMMITTEE NAME:Art in Public-Places CHAIRPERSON: Megan Riley CITY LIAISON: Dennis Leyva NUMBER OF MEETINGS HELD SINCE June 1,2013: 7 ACTIVITY: Brian Tolle—Tempest,AiPP Project, Collins Park,working with Legal Dept. regarding outstanding conditions before final acceptance by City. Charles O. Perry—Untitled, Scott Rakow Youth Center,was examined and needs restoration. Project is budgeted for FY 13-14. Final Draft given to the Administration of proposed changes for to the AiPP Ordinance, Guidelines, and Five-Year Master Plan Ongoing issues regarding fabrication of sculpture by Levine Family for the"I Stanley Levine Memorial". Installation of two art shows on the Fourth Floor Gallery Space. Tobias Rehberger selected by City Commission for South Pointe Park Pier Gate. Ongoing website updated Ongoing fabrication Capitman Family Donation"Barbara Capitman Memorial" ArtPlace Grant Call to Artist for Washington Avenue the artist Juan Lopez selected by AiPP but Administration is Conservation treatment Jackie Gleason sculpture completed. Conservation treatment Judy Pfaff'ac qua vitae"completed. Fund 147 Capital Budget Book FY 13—14. FUTURE ACTIVITIES: Flamingo Park—Discussion Call to Artists Soundsca a Park—Discussion Call to Artist Botanical Garden—Discussion Call to Artists Lummus Park Serpentine Walkway—Call to Artists Approval Process Changes to AiPP Ordinance Approval Process Amending AiPP Guidelines Approval Process AiPP Five Year Master Plan 2014—18 Website Updates Installation Kevin Arrow"Beatles Mandala" Bandshell Park Brian Tolle, "Tempest", Legal Department in discussion with Artist attorney because of outstanding conditions. The City will not accept project in its current condition. Tobias Rehber ,er, South Pointe Park Pier Gate approval of Agreement and installation of project. Capitman Family Donation Le al working on maintenance agreement/endowment. Levine Family Donation discussion fabrication of artwork Conservation treatment Carlos Alves"Save Our Oceans" Conservation treatment Charles O. Per "Untitled" ACCOMPLISHMENTS: ArtPlace Grant Call to Artist for Washin ton Avenue selection of artist,Juan Lopez. Website updates After School Programs, Inc. art tours and talks Art Basel City of Miami Beach Booth Installation of two art shows on the Fourth Floor Gallery Space. AiPP New GIS MAP Fund 147 Capital Budget Book FY 13—14 Conservation treatment Judy Pfaff'ac qua vitae' Conservation treatment'Jackie Gleason' sculpture. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF1 BOARD OR COMMITTEE NAME: Beautification Committee- CHAIRPERSON: Moni Cohen CITY LIAISON: Millie McFadden, Parks & Recreation — Parks Superintendent NUMBER OF MEETINGS HELD SINCE June 2 013: 5. Meeting Dates: 6/6/13, 9/12/13, 10/4/13(awards presentation), 11 /7/13, 12Z5/13 . ACTIVITY: The Beautification Committee monitors the overall aesthetic of the City of Miami Beach, its business, residences, public spaces and patron establishments. They shall make recommendations to elected officials such as the Mayor and Commission, as well as advising and directly coordinating tasks and issue resolutions with top Administration Staff such as a Department Directors, Assistant City Managers and the City manager. Through these processes and venues, the Beautification Committee seeks to promote a clean, beautiful environment within which to live, work and play. FUTURE ACTIVITIES: • Repair of the Harding Gateway Beautification project. Damaged by auto accident. • Nominations of Beautification awards sites. ACCOMPLISHMENTS: • Coordinated and held the first "stand alone" awards presentation and breakfast social not in conjunction with a City Commission Meeting. Page 1 of 2 L Martinez, Maria From: Gonzalez, Jose Sent: Wednesday, December 18, 2013 9:06 AM To: Martinez, Maria Cc: Bocio, Patricia Subject: Re: Board and Committee Quarterly Attendance Report Good morning Maria, The Bicycle-Pedestrian Facilities Advisory Committee did not meet in 2013. Thanks. MIAMIBEACH JOSE R. GONZALEZ, P.E. TRANSPORTATION MANAGER Transportation Division - Public Works Department 1700 Convention Center Drive, Miami Beach, FL 33139 Tel: (305) 673-7080 Ext. 6768 / Cel: (786) 295-6863/ josegonzalez @miamibeachfl.gov http://www.miamibeachfl.gov We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community. art , Maria e From: M in z M ri o Sent: Wednesday, December 18, 2013 09:03 AM To: Gonzalez, Jose; Martinez, David - CIP; Woodruff, John; Ruiz, Maria; Ballina, Alejandro; Denis, Alex; Mooney, Thomas; Rebar, John; Bridges, Sonia; 'Walker' <walker33139 @aol.com>; Pinder, Odessa; Ruiz, Maria; Villar, Manny; Farmer, Gary; Granado, Rafael; Crespo-Tabak, Sylvia; Hirsh, Katia; Martinez, Raymond; Reeder,Tricia; Winick, Graham; Wheaton, Elizabeth; Magrisso, Julio; Vargas, Ellen Cc: Prieto, Silvia Subject: Board and Committee Quarterly Attendance Report Please submit your report as soon as possible. If you had no meetings, please send the report anyway and mark it NM, or send me an e-mail if you had no meetings all year. Thanks, Maria MIAMIBEACH 12/18/2013 Page 2 of 2 Maria E. Martinez,Assistant City Clerk CITY CLERK'S OFFICE 1700 Convention Center Drive, Miami Beach,FL 33139 Phone:305-673-7000 ext.6250/ Fax:305-673-7254/ www.miamibeachfl.gov We are committed to providing excellent public service and safety to all who live, work and play in our vibrant,tropical,historic community. 12/18/2013 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM — PAGE 1 OF 2 BOARD OR COMMITTEE NAME: BOARD OF ADJUSTMENT CHAIRPERSON: SHERRY ROBERTS CITY LIAISON: _ ANTOINETTE STOHL Secretary to the Board DATE OF REPORT: - July through December 2013 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jul 12 7 5 2 Aug 2 8 3 3 2 Sep 9 13 10 3 Oct 4 13 4 9 Nov 1 6 4 1 1 Dec 6 15 5 9 1 Totals: 62 31 27 j 4 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$zba\BI-ANNUAL CITY CLERK'S REPORTS\JULY- DECEMBER 2013 BI-ANNUAL CITY CLERK'S REPORT.doc I BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM — PAGE 2 OF 2 BOARD OR COMMITTEE NAME: FLOOD PLAIN MANAGEMENT BOARD CHAIRPERSON: SHERRY ROBERTS CITY LIAISON: _ ANTOINETTE STOHL, Secretary to the Board DATE OF REPORT: - July through December 2013 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jul 12 1 1 Aug 2 1 1 Sep 9 1 1 Oct 4 1 1 Nov 1 Dec 6 1 1 Totals: 5 3 1 1 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$zba\BI-ANNUAL CITY CLERK'S REPORTS\JULY-DECEMBER 2013 BI-ANNUAL CITY CLERK'S REPORT.doc I J BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM-PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Budget Advisory Committee CHAIRPERSON: Jacqueline Lalonde (Resigned from the Committee on 11/12/13) CITY LIAISON: Kathie Brooks NUMBER OF MEETINGS HELD SINCE July—December 2013: Total=6 ACTIVITIES: 07/09/2013 Meeting Agenda: • Continued Review of the Condrey Classification and Compensation Study 0 2009 Condrey Classification and Compensation Study, Updated 2012 o Presentation on Classifications and Number of Incumbents affected by the Minimums and Maximums of the Recommended Salary Ranges • FY 2013/14 Budget Update • Finance and Citywide Projects Committee Memo • Presentation on FY 2013/14 General Fund Current Service Level Budget Preliminary Estimate with July 1 Values • Discussion of Franchise Agreements Contracts o Franchise Agreements Contracts Memo 07/30/2013 Meeting Agenda: • Greater Miami Convention and Visitor Bureau(GMCVB) Contract Audit Reports • Five year agreement contract with the City of Miami Beach expires September 30, 2014 • Marketing and Promoting both the Miami Beach Convention Center and the City of Miami Beach • FY 2013/14 Budget Update o Questions and comments regarding the FY 2013/14 Preliminary Current Service Level Budget • Continued Review of the Condrey Classification and Compensation Study o Presentation on Condrey Classification and Compensation Study Updates in 2012 o Maximum Cost Impact of Raising Merit Increases for Unclassified Employees from 2%to 4% 08/20/2013 Meeting Agenda: • FY 2013/14 Budget Update • People's Gas Systems, Inc. Contract • Recommend Resort Tax Reserve Policies o Resort Tax available Balances as of October 19 2013 • Review all Financial Policies and Procedures for the City o Financial.Policies and Procedures 09/24/2013 Meeting Agenda: • Recommended Resort Tax Reserve Policy • Interlink Communications Partners, LLC (Cable TV) • FY 2013/14 Budget Update • Review Gas and Cable TV Franchise Agreements prior to Execution of Contracts 10/29/2013 Meeting Agenda: • Recommended Resort Tax Reserve Policy • FY 2013/14 Budget Update • Review Language for the BAC Recommendation o Milla e Rates and Unfunded Pension Liability 11/12/2013 Meeting Agenda: • Review Composition of City Pension Boards o Requirements to serve on the pension boards (e.g. education, experience) • FY 2013/14 Budget Update • Review Language for the BAC Recommendation o Millage Rates and Unfunded Pension Liability • Schedule Future Meeting Dates and Locations There were no Budget Advisory Committee Meetings held in December 2013 ACCOMPLISHMENTS: • Greater Miami Convention and Visitor Bureau GMCVB) Contract Audit Reports • Condrey Classification and Compensation Study Update o Budget impact of restoration of four(4)percent merit to offset two fiscal years of zero (0) percent merits (FY 2011/12 and FY 2013/14) o Add the dollar value impact to the charts showing classifications above the minimum and above the maximum of the ranges recommended in the Study • Reviewed Atlantic Broadband Franchise Agreement Contract o Cable TV Advisory Board for the City(Conclusion:Not possible to achieve) • Renewal of People's Gas Systems, Inc. Franchise Contract • Finalized Set of Recommendations for the City's Resort Tax Reserve Policy • Met with the City Manager to discuss aspirational goals for the City • Reviewed Composition of City Pension Boards, including requirements to serve • Formulated set of recommendations for the City's Fire and Police Pension Board and the Miami Beach Employees' Retirement Plan(MBERP) re: membership composition, education and experience requirements, training, etc. Page 2 of 3 FUTURE ACTIVITIES: • Status Report on Franchise Agreement Contracts • Review Impacts to Pension from Fire Department Reorganization • Review the 2005 Maximus Study Report for Police • Review Language for the BAC recommendation re: Millage Rates and Unfunded Pension Liability • Review Financial Policies and Procedures (GFOA, Financial Policies, and Resolutions) • Review the Greater Miami Convention and Visitor Bureau (GMCVB) Contract • Review FY 2013/14 Budget Update • Discuss Agenda Topics for 2014 BAC Meetings and Reviews of Department Budgets • Review Possibility of Creating a Oversight Board to handle and oversee matters relating to the City's Pension Boards Page 3 of 3 i a BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Committee for Quality Education CHAIRPERSON: Heidi Howard Tandy (Jan-July) & Jill Tavlin Swartz (Aug-Dec) CITY LIAISON: Dr. Leslie Rosenfeld NUMBER OF MEETINGS HELD SINCE JANUARY 2013: 9 meetings ACTIVITY: January 22, 2013: MOTION Motion made by Jill Swartz Motion seconded by Karen Rivo The Committee for Quality Education requests the Mayor and Commission expand the Miami Beach Police Department Pedestrian Safety Initiative, and collaborate with the Florida Department of Transportation to conduct a safety survey expeditiously including but not limited to pedestrian safety and child pedestrians focused on 41 st Street west of Chase Avenue, and its feeder streets. This would include increased enforcement of pedestrian safety laws. Motion Passage: Votes 12-0 Motion made by Jill Swartz Motion seconded by Karen Rivo The Committee for Quality Education requests the Mayor and Commission work with the Metropolitan Planning Organization(MPO) to add to the MPO agenda for the MPO to study and address (child)pedestrian issues on 41 st Street west of Chase Avenue in Miami Beach and all other feeder streets. Motion Passage: Votes 12-0 Motion made by Sheila Duffy-Lehrman Motion seconded by Becky Cohen The Committee for Quality Education requests the Mayor and Commission support the legislative initiatives proposed and supported by the Miami Dade County School Board. The Committee also requests the Commission to incorporate student health and wellness into its child-supportive elements of its legislative agenda. Motion Passage: Votes 11-1 1 February 26,2013: MOTION Motion made by Beverly Heller Motion seconded by Jill Swartz The Committee for Quality Education requests the Mayor and Commission have the City's Communication Department write a press release about the fact that all public schools within City of Miami Beach limits, including neighboring Treasure Island Elementary, are International Baccalaureate World Schools. Motion Passage: Votes 9-0 Motion made by Ivette Borrello Motion seconded by Karen Rivo The Committee for Quality Education requests the Mayor and Commission re-visit the Committee's recommendation issued at our meeting dated September 24, 2012; supporting the implementation of foreign language classes for high school credit at Nautilus Middle School and Fienberg-Fisher K-8 Center comparable to every other International Baccalaureate (IB) Middle Year Program (MYP) school in Miami-Dade County Public Schools. Below is the original motion made at the September 24, 2012 meeting: The Committee for Quality Education requests the Mayor and Commission strongly support the implementation of foreign language classes for high school credit at Nautilus Middle School and Fienberg-Fisher K-8 Center comparable to every other IB MYP school in Miami-Dade County Public Schools. The intent of this request is to allow children at both schools the opportunity to obtain high school credit in a foreign language class while in middle school, with the option of taking an Advanced Placement class by the 8th grade year. Implementation would be as follows: • 2012-13 school year—foreign language high school credit level 1 • 2013-14 school year—foreign language high school credit level 1 and level.2 • 2014-15 school year—foreign language advanced placement class high school and college credit The Committee for Quality Education urges for the Mayor and Commission to support the above request. Motion Passage: Votes 9-0 Motion made by Beverly Heller Motion seconded by Ivette Borrello The Committee for Quality Education requests the Mayor and Commission to consider the following regarding the Safe Routes to Schools Application for the City of Miami Beach: • Add additional schools to future applications; • Support inclusion of North Beach Elementary and Fienberg-Fisher K-8 for the FY 2016 2 Application,-as well as Nautilus Middle School if eligible; • Support advancing Safe Routes funds to Biscayne Elementary for FY 2014; and, • Examine the City of Pinecrest Safe Routes to Schools application for ways to improve City of Miami Beach future applications Motion Passage: Votes 11-0 Motion made by Karen Rivo Motion seconded by Beverly Heller The Committee for Quality Education requests the Mayor and Commission consider having the City of Miami Beach School Patrol Liaisons be provided with additional training to become re- certified to carry a firearm and/or taser(if permitted) at public schools within City of Miami Beach limits to protect our children, teachers, and staff. Motion Passage: Votes 10-1 April 23, 2013: M®TI®N Motion made by Jill Swartz Motion seconded by Karen Rivo The Committee for Quality Education requests the Mayor and Commission continue to invest and support'in:the implementation of the International Baccalaureate (IB) program at all Miami Beach public schools, including foreign language classes for high school credit at Nautilus Middle School and Fienberg Fisher K-8 Center. Motion Passage: Votes 10-0 Motion made by Beverly Heller Motion seconded by Kay Coulter The Committee for Quality Education requests the Mayor and Commission support the City's efforts to provide the agenda books (student planners) for all Miami Beach public schools for the 2013-14 school year. Motion Passage: Votes 10-0 Motion made by Jill Swartz Motion seconded by Tiffany Heckler The Committee for Quality Education requests the Mayor and Commission support having Feinberg Fisher K-8 Center and Nautilus Middle School for 2013-14 school year as a priority, followed by 2014-15 North Beach Elementary and Miami Beach Senior High School as priority, for the Safe Routes to School application. Motion Passage: Votes 7 - 3 (Heller, Simon, Birba) 3 Motion made by Beverly Heller Motion seconded by Kay Coulter The Committee for Quality Education requests the Mayor and Commission recognize all Miami Beach public school PTSA presidents at the May 8, 2013, commission meeting. Motion Passage: Votes 10-0 May 28,2013 Motion made by Beverly Heller Motion seconded by Karen Rivo The Committee for Quality Education requests the Mayor and Commission support the request that the Nautilus Middle School Safe Routes to School Application for the City of Miami Beach include Nautilus Middle School, North Beach Elementary, and Miami Beach Senior High School for the 2013 -14 school year. Motion Passage: Votes 13-0 Motion made by Beverly Heller Motion seconded by Karen Rivo The Committee for Quality Education thanks the Mayor and Commission for the support of the Miami Beach Police Department(MBPD) with safety issues on 41 st Street and request the MBPD continue to support the opening of schools in August 2013 for all Miami Beach Public Schools. Additionally, the committee requests the City continue to work with the Florida Department of Transportation(FDOT)to find a permanent solution to the ongoing safety issues on 41 st Street and Jefferson Avenue. Motion Passage: Votes 13-0 August 27,2013 Selection of new chair: Jill Tavlin Swartz Motion made by Beverly Heller Motion seconded by John Aleman Members Present pending paperwork to Clerk's Office: Ivette Birba and Elisa Leone The Committee for Quality Education requests the Mayor and Commission support Miami- Dade County Public Schools' Spanish(foreign language) initiative in which all Miami Beach feeder schools offer Spanish(foreign language) tracks which will enable all interested Miami Beach students to take Spanish for high school credit in all Miami Beach middle schools/high school (Nautilus Middle, Fienberg Fisher K-8, and Ruth K. Broad Bay Harbor K-8). 4 The Committee for Quality Education urges the Mayor and Commission to support the above request. Motion Passage: Votes 13-0 Motion made by Beverly Heller Motion seconded by Ivette Borello The Committee for Quality Education requests the Mayor and Commission support a barrier with foliage be installed by FDOT in the median on 41 st Street from Alton Road to Meridian Avenue within two (2) years from the completed FDOT traffic study of June 2013. The Committee for Quality Education urges the Mayor and Commission to support the above request. Motion Passage: Votes 13-0 November 19,2013 Motion made by John Aleman Motion seconded by Beverly Heller The Committee for Quality Education requests the Mayor and Commission support the request to have an additional exit installed in the Northeast corner of the public parking lot at 42nd Street and Royal Palm Avenue beside North Beach Elementary School prior to the 2014-15 school year. The Committee for Quality Education urges the Mayor and Commission to support the above request. Motion Passage: Votes 13-0 Motion made by Karen Rivo Motion seconded by Sheila Duffy-Lehrman The Committee for Quality Education requests the Mayor and Commission continue to look for funding opportunities to sustain the current level of funding and service levels for the City's Nurse Initiative for North Beach Elementary, Ruth K. Broad Bay Harbor K-8 Center, and Treasure Island Elementary. Additionally, the Committee requests the City to continue to partner with neighboring municipalities to support and sustain the Nurse Initiative for the 2014- 15 school year. The Committee for Quality Education urges the Mayor and Commission to support the above request. Motion Passage: Votes 13-0 5 + w FUTURE ACTIVITIES Continue to work with Public Works and FDOT to address traffic/safety issues Continue to discuss the offering of foreign language classes for high school credit at the Nautilus Middle School and Fienberg Fisher. Support the implementation of the ADL No Place For Hate Program at all MB public schools. Continue to support and pursue increased access to health care for youth in our schools and recreational facilities. Continue to address key priorities of the Education Compact Continue to address IB program support from MDCPS to ensure Beach school programs receive similar support as other IB Magnet programs in MDCPS ACCOMPLISHMENTS: Secured funding for a school nurse and 3 medical assistants for North Beach Elementary, Ruth K. Broad K-8 Center, and Treasure Island Elementary. Continue to push for the offering of Spanish for high school credit at Nautilus Middle and Fienberg Fisher K-8 center,to allow our youth the same opportunity and access to advanced foreign language equal to every other IB school in MDCPS. Traffic issues are being addressed as they are brought to the attention of the City and the County. Continue to offer through the MB Parent Academy in partnership with MDCPS various programs on educational and parenting issues//concerns. Support student safety in schools and the broader community. Move towards securing school nurses for all schools that serve Miami Beach children. IB authorization now has been received by all public schools within Miami Beach city limits and Treasure Island. Priorities of Education Compact continue to be addressed 6 f l BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Committee on the Homeless CHAIRPERSON: Lisa Ware CITY LIAISON: Maria Ruiz NUMBER OF MEETINGS HELD SINCE July 1, 2013: 5 ACTIVITIES: The Committee met monthly (except for August) to explore the panhandling awareness campaign, engage members of the faith community and review City outreach efforts. Page 2of 3 f ACCOMPLISHMENTS: In the past six months, the Committee has worked to craft an awareness campaign To address panhandling in the City as well as made recommendations to amend The Committee's membership to include representation from the City's Police and Page 3of3 FUTURE ACTIVIES: The Committee plans to obtain Commission support for its proposed panhandling awareness campaign and to join the City's outreach team during field work. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: CDAC CHAIRPERSON: Chairperson TBD CITY LIAISON: Alex Ballina NUMBER OF MEETINGS HELD SINCE June 1, 2013: 0 ACTIVITIES: 0 Page 2of 3 ACCOMPLISHMENTS: N/A i Page 3 of 3 FUTURE ACTIVIES: A new board is in the process of being assembled 3 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 25* COMMUNITY RELATIONS BOARD REPORT FOR PERIOD ENDING DECEMBER 31, 2013 *A ffachment is 27 pages. BOARD OR COMMITTEE NAME ; MIAMI BEACH COMM TY RELATIONS BOARD CHAIRPERSON ; Brad Steven Fle CITY LIAISON ; Ms. Lynn Bernstein NUMBER OF MEETINGS HELD SINCE JULY 13 2013: FIVE (5) SUBCOMMITTEE MEETINGS ON PEACE POLE PROJECT: ONE (1) i Mission Statement: f The Community Relations Board shall serve to empower the citizens of the city to foster harmony and community among the city s residents as well as address issues of discrimination against its citizens on the grounds of race, religion, economic status, ethnicity, sexual orientation, gender, age or handicap. Preliminary Statement: The Board Member composition may change dramatically beginning on or after January 1, 2014. So that the transition may be as seamless as possible, and in order to benefit the City Residents, the Chair and Co-Chair will make themselves available should the New Board so choose to consult with the prior members with regard to ongoing projects and experiences, including but not limited to the Citywide S.M.I.L.E, Program, AND the Peace Pole and Peace Tree/Peace Pilgrim Projects which are on display at the Miami Beach Botanical Gardens. Further, the Peace Pilgrim 3 Founder will be available to the New Board, Liaison Lynn Bernstein has all contact information. Additionally, the Board has recommended that the 2014 Board contemplate seeking City Administration and Elected Officials Support in considering the Board, in addition to the mission statement referenced above, and in addition to the Positive Programs that help to make the City a better place, even if one person at a time, become more involved in Situations where the board can serve as a catalyst to diffuse community tensions where required. This could mean a modification to the Mission Statement, change in the size and make-up of the Board, and/or any other changes the New Board and City Officials feel should be addressed, 1 O ACTIVITY&ACCOMPLISHMENTS: o Continuing development and linkage of the S,M.I,L.E, PASS IT ON PROGRAM, which is an acronym for Service, Manners, Ideals, Leadership, and Excellence, since a smile has the power to connect people with one another and is contagious. Promos. for Channels 77 and 90 have been produced and are airing. Poised to work extensively with Miami Beach Chamber of Commerce, as a major partner and catalyst for the SMILE program. City of Miami Beach Police Department is actively participating in program to bolster community relations. Officers business cards with the smile program design have been produced and are being utilized. The Program was initially presented at the City Commission meeting of November 17, 2010. Significant and Ongoing actions and steps taken since presentation. Involvement of school Students and presentations at schools have commenced, to foster community involvement, The mission statement of the program is to build awareness of the importance of civility and its positive effects on the community and the tourism industry, AND to encourage kindness, courtesy, and consideration to one another throughout the city. The program may serve as a prototype for potential roll-out to other cities, (Please see SMILE PROGRAM attachment, included with this report) o CRB met with NRO officers of the Police Department in order to find ways to foster community and harmony among the Miami Beach Residents, with an emphasis on Security, Homelessness, Panhandling as well as tie ins with the SMILE Program. Met with Homeless Program Coordinator for the City of Miami Beach in order to facilitate cooperation and the fostering of improved resident harmony, Met with Executive Director of the Miami-Dade County Homeless Trust. o Met with Leader of the Goodwill Ambassador program in order to help facilitate and better foster harmony throughout key events during the Calendar Year, Met with Police Department Chiefs to address Memorial Day Weekend as well as Police Department Participation in the SMILE Program, Reaching out with concerted efforts with other group relationships in order to further foster Community Harmony. Efforts made to reach out to and/or work closely on events such as the following: work with Greater Miami Jewish federation on day of good deeds (Mitzvah Day), ECOMB, met with Director of Miami-Dade CRB to discuss possible collaboration, CMB goodwill Ambassador Program, Spanish Heritage, Black Heritage, and CMB neighborhood Resource Officers from the Police Department. o Peace Pole Project and Peace Pilgrim 3, Dedication took place on October 27, 2013 at the Miami Beach Botanical Gardens. To date, more 2 i I f than 200,000 Peace Poles have been dedicated in over 190 countries. The Board successfully proposed that the City adopt the Peace Pole project and the Peace Meditation Tree, finding an area for contemplation and meeting to engender a feeling of communi ty, peace, and harmon y. The Peace Pole j and Peace Meditation Tree were permanently placed in the City of Miami Beach Botanical Garden. The Peace Pole was designed by Winsome Bolt from the Sunflower Society, (Please see Dedication Ceremony program i attached to this report.) o Agreement for annual pre and post briefings of Memorial Day, and other Major events, Particularly those sanctioned by the City, by Police j Department, and City Officials and or Employees. o Agreement for Board to participate with Goodwill Ambassadors on a host of future city events. FUTURE ACTIVITIES o Continue to work on and expand S.M.I.L.E project both in subcommittee and CRB Board meetings including creating additional partnerships with other outside organizations and particularly with local Schools for their involvement. o Continue to hear complaints/grievances on allegations of discrimination on the grounds of race, religion, economic status, ethnicity, sexual orientation, gender, age or handicap. o Continue to invite guest speakers to educate CRB on issues that are relevant to the work of this Board and its ongoing projects. o Continue to follow up with all comments made and received both on our newly revised comment card and on-line.. o Agreement to expand the activities of the Board, similar in some ways to those of the Miami-Dade CRB to act as a catalyst as "Peace Makers", and not simply "Peace keepers." For instance; Agreement to Explore possible tie-ins with the "No Place for Hate Campaign" and Explore possible tie-ins with Miami-Dade County CRB project called "I Am My Brothers Keeper' in which clergy is mobilized when there is a desecration of a House of Worship, Agreement for the CMB Community Relations Board to host a meeting of all of the Community Relations Boards from the different Municipalities so that everyone can come together and exchange ideas. 3 i Chairperson Signature: Date.. I I 3 d i j{ E } 4 i i I f f 3 Program F t Siff I E i f j I i i E E I 1 1 i I i .. j I I I I P a' i i ;S q F k, t ( , 3 t 43 I............. 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F-._.. �..,.....: .............. -...,.. ...... ,_ ,. o Y \ , i OEM x M.4 E PEACE POLE and PEACE MEDITATION TREE Programs i i j i Miami Beach Community Relations Board Presents e �c t' n of a i Peace I Plantinom Meanation October 27, 2013 3:00 p.m. Miami Beach Botanical Garden 2000 Convention Center Drive MIAMIBEACH 1 1 Peace Pole Our peace pole is an original, hand- crafted monument that serves as a reminder to the community to live in harmony with one another. The word peace in eight languages (English, Spanish/Porfuguese, Creole, Russian, Hebrew, Arabic, French and Chinese/Japanese) is engraved around the pole. A peace pole is an internationally .recognized symbol signifying the hopes and dreams of the entire world for peace on earth. There are over 200,000 poles all over the world in 180 countries encompassing all faiths and nationalities. r Wherever a peace pole is planted becomes a special place to meditate for non-violence and to emphasize the concept of peace, May this symbolic gesture of peace promote a letter understanding amongst everyone in our society. Pence Meditation Tree i For people to sit, relax, hug and feel nature. i May its energy support and nourish your life's journey. i i i i 1 i i i I Welcoming Remarks Brad Steven Fleet, chair, Community Relations Board Invocation Rabbi Solomon Schiff i Proclamation of Peace Day in Miami Beach Mayor Matti Herrera Bower Peace Pole Marjorie York Artists: Winsome Bolt and Denise Marlow Presentation to Marjorie York Dona Zemo Keynote Speaker Rev. Dr. Walter T. Richardson, Miami-Dade CRB, chair Presentation to Mayor Matti Bower Dr. Harmony Fontaine, Peace Pilgrim 3 Rainbow Song Children of Fienberg Fisher& Overtown Youth Center Three Poems Dr. Harmony Fontaine, Peace Pilgrim 3 Speaking on Kindness Acacia Woodley Presentation of Friendship Flag to Acacia & Closing Remarks Brad Steven Fleet I i i i I City of Miami Beach i Mayor Matti Herrera Bower i i Commissioner Jorge R. Exposito Commissioner Michael C. Gongora Commissioner Jerry Libbin Commissioner Edward L. Tobin j Commissioner Deede Weithorn Commissioner Jonah Wolfson City Manager Jimmy . Morales y i Miami Beach Community Relations Board Brad Steven Fleet, chair r Darin Feldman i Seth Feuer Adam Kravitz { Barbara Montero Rabbi Solomon Schiff Debra Schwartz Robert Sena Marjorie York, ex-officio member Lynn Bernstein, liaison Special Thanks Sunflower Society Barbara Howayek Harry Topics, esq. Winsome Bolt, artist Denise Marlow, artist National Concrete, Eddie Lopez i I blue, a design company, inc. Anthony Herrera, vocalist Food Sponsors Costco I The Market Company Whole Foods Market i BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM e PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Convention Center Advisory Board CHAIRPERSON: Stuart Blumberg CITY LIAISON: Jacqueline Gonzalez NUMBER OF MEETINGS HELD SINCE June 1, 2013: 7 ACTIVITIES: The Chairman entertained a motion to defer the renewal of the Global Management contract on June 5°2013 for one month until the Board reviews the terms of the contract; Motion by the Chairman; Seconded by Tim Nardi; Alan Lips and Leon Manne abstained; Motion passed. There was a Special Board meeting June 18°2013, requested by the City Manager for input from the board members with regards to the Convention Center developers and voted for the Portman team to be the developer. There was a special meeting of the Board suggested by the Chairman on October 15'h at noon and had all candidates and commissioners meet with the Board to discuss the Center. 1, 1 Page 2of 3 ACCOMPLISHMENTS: On the June 5 2013 Commission agenda, the City Manager recommended the concessions and catering contract in favor of Aramark, but the contract was awarded to Centerplate. The Global Management Contract was approved by the City Commission at the July City Commission meeting. The Jackie Gleason sculpture was repaired and put back in place, the plaque was ordered and placed, and an electrical contractor fixed the light to have it turned on. The Commission selected ACE as the Convention Center developer. The ballot item passed whereby any private development of public land will have to have 60% approval or higher in order to pass. Page 3 ®f3 FUTURE ACTVITIESe I i BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: DESIGN REVIEW BOARD CHAIRPERSON: JASON HAGOPIAN CITY LIAISON: WILLIAM CARY DATE OF REPORT: July 2013 through December 2013 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 5 Meeting Agenda Approved Denied Continued Discussion Workshops Withdrawn Date Items July 2 8 6 2 Aug. 6 14 9 4 1 Sept. 3 13 9 3 1 Oct. 1 Meeting Cancelled Nov. 5 22 10 10 2 Dec. 3 12 7 5 Total 69 41 24 1 3 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\SDRB\GENERAL\ANNUAL REPORTS\BI-ANNUAL REPORT JULY-DECEMBER 2013.DOC i BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Disability Access Committee CHAIRPERSON: R. David New CITY LIAISON: Caroline Defreze NUMBER OF MEETINGS HELD SINCE June 1, 2013: Six ACTIVITIES: Advise the Mayor and Commission on subjects such as: Accessibility of City Web Site and Apps/Social Media Audible Pedestrian Signals Mobi Mats for beaches Voice annunciators for city hall elevators Accessibility barriers throughout the city in -government buildings, private businesses, streets and signs/parking, etc. Clean and green and silent Leaf blower alternatives Special Tansportation Services for Miami Dade County grievences vvaal§g imitej r t y f i to Page 2of 3 ACCOMPLISHMENTS: i We supported the city sponsorship of Ability Explosion, a city wide series of events to bring awareness to the community about people living with disabilities and to provide opportunities for thos people. We continued to work with the city to implement audible pedestrian signals, Moby mats, curb cuts and countless accessible features throughout the city. Page 3 of 3 F T RE CTIVIES• it 1 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Fine Arts Board CHAIRPERSON: Melissa Broad CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE June 1, 2013: 7 ACTIVITIES: 14 street vendor applicants. Reviewed and processed approximately 0 st ee pp C� zZ ;G "uD -1 m m W N O r c 0 c r �7v� D 2 _ CD 01110L CD CL Cr D ic 3 3 Cr CD CL 0 ic � o. 3 m cQ c� Cb �- n c- r c- -a cn r m = CL CL m m CA y CD y �. —1 Z F CL D o C) m Co CD I. CD o Im S7 C- v 3 D D z CD 3 C D o D v ADZ r Z Z Z Z Z Z Z O�� C � n m � cr m CD r_ 'a M M -0 a 3 o :70 I CI) CD n M CD o !Cy 'y N w D D D I0 CD D toy Iz < 3 y O. 3 p M D M D I� BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: LGBT Business Enhancement Committee CHAIRPERSON: Thomas Baker CITY LIAISON: Vania Pedraja NUMBER OF MEETINGS HELD SINCE June 1, 2013: 5 ACTIVITIES: For five years now, the Miami Beach Gay Business Enhancement Committee has been very focused on not only supporting the current LGBT businesses of Miami Beach, but also bringing in new LGBT businesses as well as regional, national, and international tourism The LGBT Committee was able to secure a police car wrap that promoted gay pride for visibility throughout the community. The Marketing sub-committee has also been able to increase following on Facebook and Twitter. This has allowed the LGBT Committee to continue to raise awareness throughout the community. The LGBT Committee hosted a Gay Business Symposium which helped local LGBT business owners to network with city officials and other business owners. The symposium gave them a better understanding of navigating .through City Hall and the administrative paperwork. t i Page 2of 3 ACCOMPLISHMENTS: 3 out of the 15 High Impact Events are LGBT - 20 Percent • Gay Pride • Winter Party • White-Party Secured the Gay Games for Miami Beach • Will bring millions in tax revenue to the City of Miami Beach • Increase awareness for Miami Beach as a destination for the LGBT community Creation of Miami Beach Gay Pride • Currently the largest one day event in Miami Beach and one of the largest Pride events in the country The Miami Beach Police Department is the first department in the stat to have a Transgendered Standard Operating Procedure (SOP). Our Police Liaison has gone to DC for a series of meetings with departments from across the country to develop a training to be rolled out for the Federal Government 100% on HRC Municipal Equality Index • The only municipality in the state to receive this score • Only 1 in 25 other cities in the country to receive this score Page 3 of 3 FUTURE ACTIVIES: Secure a host hotel for the three major LGBT events, White Party, Winter Party, and Gay Pride. Continued support of the Gay Pride Parade for 2014 Continue the standard of excellence by scoring a 100% on the HRC Municipality Equality Index Report for the second year in a row. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 1 BOARD OR COMMITTEE NAME: Golf Advisory Committee CHAIRPERSON: Jeffrey Blumenthal (vacant position) MEMBERS: John Baker, Jenifer Caplan, Joseph Conway, Jeffery Cohen, Michael Piazza, Gail Williams CITY LIAISON: Kevin Smith /John Rebar NUMBER OF MEETINGS HELD: Two (2); July 2013 — December 2013 No meeting in July, August. No Quorum in October, December. ACTIVITY: The Golf Advisory Committee shall serve in an advisory capacity to the City Commission, City Manager, and the Director of Parks and Recreation on matters related to the successful implementation of a comprehensive community-based Parks and Recreation service delivery system. The Committee monitored the progress and activities of: Miami Beach Golf Club, Normandy Shores Golf Club, and of the Par-3 Golf Club under renovation). FUTURE ACTIVITIES The Golf Advisory Committee anticipates the following issues will be undertaken over the next six months, including but not limited to: The City of Miami Beach Golf Courses, Normandy Shores Golf Club, Club Houses, and related Facilities, Management Agreement between the City of Miami Beach and Professional Course Management (PCM). Golf Tournaments, events, and maintenance schedules, along with continued monitoring, review, input and guidance of on-going the renovations of the Par 3 Golf Course. ACCOMPLISHMENTS AND RECOMMENDATIONS: The Committee considered and made recommendations related to the Parks and Recreation Division programs, activities, and facilities; either to the Parks Department staff, through written recommendations forwarded to the appropriate City Departments and/or, by presentation of issues directly to the City Commission and other committees. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: HEALTH ADVISORY COMMITTEE CHAIRPERSON: CITY LIAISON: SONIA BRIDGES NUMBER OF MEETINGS HELD SINCE January 1, 2013: 4 ACTIVITIES: September 17, 2013 - Discussion was led by Committee Member Stacey Kruger regarding the continuing Feral Cat Issue on Miami Beach. She is reporting that based on observation, the cat population is exploding and there needs to be some sort of disease notification to the public; such as signage, flyers handed out to the cat feeders, and enforcement by Code Compliance. A motion was made to prepare a Letter to Commission advising them of the HAC concerns regarding this matter. (Motion by Stacey Kruger, 2n` b Shaheen Wirk, Votes 9-0 Y 9 Y ) An update on the Medicaid Expansion was given. It was reported that there is a battle in the House regarding this issue, which can pose a $50 million impact if efforts fail. There is a website challenge with regards to this matter: www.ahealthyfloridaworks.com. The HAC would like to prepare a resolution to the Commission for support of Medicaid expansion for the State of Florida. Mount Sinai 2012 Community Health Needs Overview— handout provided to members. Some of the statistics noted: 35% of Miami Beach population is uninsured; that's 1 out of 4 without insurance; 67% of population of Mount Sinai is from outside of Miami Beach. December 19, 2013 — Presentation by Committee Member Sorangely Menjivar of the Miami Beach Community Health Center on the Affordable Care Act Outreach of enrollment and recruitment efforts. She provided numbers on the marketplace only, which does not include Medicaid recipients (copy of handout attached). A memo to the Commission is being prepared to update them on the accomplishments and initiatives of the MBCHC. Committee Member Anthony Japour reported that while in Basel for the Art Basel this summer he met with the Swiss Tropical & Public Health Institute about a potential collaborative project that would be of interest to both the people of Miami Beach-and Swiss TPH. A project in DENGUE VIRUS has been identified as something that is important to South Florida, as there has been many imported cases of Dengue, as well as reported by Mount Sinai locally acquired Dengue. Committee Member Ja our a plans to make a presentation to the Mayor and Commission. A final review of the LTC regarding Feral Cats on Miami Beach was review and will be prepared and submitted to the Commission. (This items was previously motioned and approved at the September 17th meeting.) Dates were recommended for the 2014 HAC Meetings as follow: March 12, June 11, September 10, and December 10 i BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Miami Beach Marine Authority CHAIRPERSON: Captain Dan Kipnis CITY LIAISON: Manny Villar NUMBER OF MEETINGS HELD SINCE June 2013: 6 ACTIVITY: Approval for the 2014 in water Yacht and Brokerage Show Miami Beach. A discussion in regards to vessels and dinghies left at Purdy Boat launch ramp docks. A discussion in 9P 9 regarding placing a water taxi dock at the end of Lincoln Rd. 9 A discussion in regard laws mandating PFD life jackets for children. A discussion in regarding dinghy docks stem. A discussion in regard residential and commercial waterfront location identifies. A discussion with Eric Carpenter, Public Works Director, about the construction staging area at the Purdy Ramp and the loss of 5 boat trailer parking spots. Discussion with Margarita Wells, Public Works Environmental, regarding no wake markers and application to FWC for said markers. Discussion, Manny Villar, Code Compliance Administrator, regarding recent enforcement at Purdy Ramp or anywhere else in the City. Discussion water taxi routes between Miami and around the beach with proper dockage at each site. Page 2 of 3 Discussion of stern to yacht docking in Indian Creek and the hazards to navigation caused by that practice. Approved charter operations by Fountainhead Yacht, LLC. Discussion regarding vessels left for long periods at public pies and docks. Discussion regarding concerns and regulations regarding commercial operations at.. Purdy ramp. Discussion regarding regulation of bay bottom off of Maurice Gibbs park. Discussion about establishing a mooring field on City owned bay bottom between Bell Island to the west and Sunset Harbor Marina to the north. Approved SUP Sobe, LLC for paddle board company. Approved TKS Miami paddleboards. Permit and licensing application review as requested. Review and authorization of any appropriate water use related issues for the City of Miami Beach Approved Miami Boat Rental, Inc. for operation out of Fountainbleu Marina Discussion of safety and security at the beach. Discussion of Jet Ski Exotics safety issues. Formation of sub-committee to discus and plan for boater outreach and enhanced docking ability. Passed a resolution asking the City to limit new watercraft licenses that will use Purdy boat ramp for operations until certain conditions are met. Page 3 of 3 FUTURE ACTIVITIES Permit and licensing application review as requested. Review and authorization of any appropriate water use related issues for the City of Miami Beach Coordinate siting and infrastructure for water taxis Continue with plans for a possible marina at-Purdy ramp Help facilitate a blue plan for Miami Beach - Continue to push for designated launching sites for non-powered water craft. ACCOMPLISHMENTS: As always, the Authority remains ready to review and recommend marine related businesses seeking permits to operate on Miami Beach. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Miami Beach Health Facility's Authority CHAIRPERSON: Artie Unger CITY LIAISON: Patricia Walker NUMBER OF MEETINGS HELD SINCE June 1, 2013: NONE ACTIVITIES: NO MEETNGS HELD t Page 2of 3 ACCOMPLISHMENTS: Page 3 of 3 FUTURE ACTIVIES: BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: HISTORIC PRESERVATION BOARD CHAIRPERSON: HERB SOSA CITY LIAISON: WILLIAM CARY DATE OF REPORT: July 2013 through December 2013 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 Meeting Agenda Approved Denied Continued Discussion Workshops Withdrawn Date Items July 9 8 1 5 1 1 Aug. 13 15 6 5 3 1 Sept. 10 14 7 5 2 Oct. 8 10 3 4 2 1 Nov. 12 16 10 3 3 Dec. 10 14 2 9 3 Total 77 29 31 14 3 F:\PLAN\$HPB\ANNUAL REPORTS\BI-ANNUAL REPORT JULY-DECEMBER 2013.DOC 1p t BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: HISTORIC PRESERVATION BOARD CHAIRPERSON: HERB SOSA CITY LIAISON: WILLIAM CARY DATE OF REPORT: July 2013 through December 2013 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 Meeting Agenda Approved Denied Continued Discussion Workshops Withdrawn Date Items July 9 8 1 5 1 1 Aug. 13 15 6 5 3 1 Sept. 10 14 7 5 2 Oct. 8 10 3 4 2 1 Nov. 12 16 10 3 3 Dec. 10 14 2 9 3 Total 77 29 31 14 3 F:\PLAN\$HPB\ANNUAL REPORTS\BI-ANNUAL REPORT JULY-DECEMBER 2013.DOC BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Miami Beach Cultural Arts Council (CAC) CHAIRPERSON: Nina Duval CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE June 1, 2013: 6 ACTIVITIES: Recommended 46 cultural grant applicants for a funding total of$710,000 for FY 13/14. Convened Grants Task Force and reviewed and revised online grant applications and guideline for FY 14/15. Monitored performance of contracted grantees and processed final reports, new contracts and payments. Monitored contracts for youth arts education programs with Arts for Learning/Miami and Bass Museum of Art Issued new contract with Arts for Learning/Miami for expanded youth arts education programs Marketing campaign to increase use of weekly mbculture.com a-blast netted 1,500 new subscribers, bringing total to 5,095. Continued to promote Miami Beach cultural events through weekly updates to website and accompanying advertising campaign, a-blast and text alert program, Managed the Community Benefit Fund Rental Fee Waiver program for the Fillmore Miami Beach. Managed the SoundSca a Wall Use Grant prggLam. Convened Budget Task Force to review options for increased public arts programming. Continued to work with WESTAF to improve online grants application process. Page 2of 3 ACCOMPLISHMENTS: Nonprofit recipients of cultural grants administered by the CAC provide year-round arts programming for Miami Beach residents and visitors, including music concerts, dance performances, theater, opera, spoken word, film screenings, art exhibitions, architectural tours, lectures, workshops and classes. In-school and after-school arts education programs contracted by the CAC served more than 2,500 students this past year, giving them the competitive edge to achieve the higher SAT scores, higher GPAs, lower drop-out rates and higher levels of community involvement that are the proven results of arts education. Page 3 of 3 FUTURE ACTIVIES: Community mfg for arts groups and prospective grant applicants to be held January 7, 2014. FY 14/15 grant review panel meetings will be held monthly from February through June 2014, funding allocation recommendations will be made in July. Joint VCA/CAC Cultural Tourism Grants program will commence in June 2014. Adopt new strategic plan for the CAC with the input of new appointees. J i • I BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM Miami Beach Human Rights Committee (MBHRC) BOARD OR COMMITTEE NAME: Miami Beach Human Rights Committee (MBHRC) CHAIRPERSON: Alan B. Fishman, Esq. CITY LIAISON: Carla Gomez NUMBER OF MEETINGS HELD SINCE JULY 1, 2013 (July through December): 4 ACTIVITIES: Organized presentation regarding the needs of hearing impaired individuals. There was discussion regarding: • Legal representation for the hearing impaired; • The Soundscape theater providing captioning; • Providing sing language interpreting assistance to the hearing impaired and the costs involved; and • Forming a group of volunteers sign language interpreters, so that when there are public City events,this group of"on call"volunteers can be available to provide interpretation services to the hearing-impaired community. Received updates by the City Attorney's Office on the progress of Florida House Bill 655.The Bill would have: 1) prohibited municipalities from requiring employers to provide certain employment benefits such as Living Wage and Domestic Partnership benefits; 2) prohibited municipalities from requiring or awarding preference on basis of certain wages or employment benefits when contracting for goods or services; and 3) provided for applicability and future repeal of certain municipal Ordinances relating to Living Wage and Domestic Partnership benefits. Ultimately,the Bill passed the Legislature, but did not impact Miami Beach in any way. Discussion with the Police Department Regarding Policies and Practices with Respect to Transgender individuals who are arrested. After the meeting with the Police Department, and reviewing the Department's proposed Transgender Policy, the MBHRC recognized and expressed its gratitude in a letter to the Police Chief, for the Department's work on drafting and implementing guidelines for the appropriate treatment of transgender individuals who come into contact with the Miami Beach Police Department. The MBHRC conveyed to the Police Chief that the new guidelines would ensure that encounters between Police Officers and people who identify themselves as transgender are safer,while ensuring that transgender individuals are treated with dignity, respect and professionalism. ACCOMPLISHMENTS: The MBHRC drafted a proposed Ordinance amending the Human Rights Ordinance to require that notice be posted in every place of employment, housing or housing accommodation, City Department or Facility, and public accommodation that falls subject to the Human Rights Ordinance in order to provide residents and visitors with vital information concerning their right to be free of discrimination because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital and familial status, or age. The proposed Ordinance was Page 1 of 2 o assed and adopted by the City Commission on October 16, 2013. The MBHRC assisted the GLBT Business Enhancement Committee in getting the City Commission to pass an Ordinance providing tax equity to City employees with domestic partners enrolled in the City's health and dental plans who currently bear a disproportionate tax burden over that of their married counterparts. . At the urging of the MBHRC,the City Commission adopted on December 11, 2013 an Ordinance drafted by the MBHRC amending the City Code to define intersexuality and add that term as a protected classification category. Intersexuality is the condition of either having both male and female gonadal tissue in one individual or of having the gonads of one sex and external genitalia that is of the other sex or is ambiguous. Published an informational brochure on how to file a discrimination complaint under the City's Human Rights Ordinance. The brochure was published in English, Spanish and Creole. FUTURE ACTIVITIES: Install Public Service Announcement,on Metro Buses traversing the County, in order to inform riders of the existence of the Miami Beach Human Rights Ordinance. The Public Service Announcements will be in English, Spanish and Creole. Create a"Call To Action,"where City business are challenged to adopt rules and regulations that support equality and nondiscrimination. Update and conduct the 2014 Memorial Day Survey. Created a MBHRC subcommittee to develop practices and strategies to improve our nation's response to domestic violence and make safety and justice not just a priority, but also a reality. Develop a project to collect stories of discrimination. Develop a program to prevent Human Trafficking. Continue the discussion regarding the needs of hearing impaired individuals in the City of Miami Beach, including the possibility of providing hearing-impaired translators for nonprofit public events in the City. Hold discussions with the Human Resources Department regarding allowing members of the Miami Beach Human Rights Committee the opportunity to assist with complaint investigations of alleged violations of the Human Rights Ordinance. Urge the Commission to codify the requirement that businesses that contract with the City must adopt nondiscrimination policies. Discuss a project relating to transgender health benefits. F:\CLER\$ALL\REG\MBHRC\MB Human Rights Comm ittee\BI-ANNUAL REPORTS ACHIEVENTS\2013\Bi-Annual Report December 2013.doc Page 2 of 2 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 1 BOARD OR COMMITTEE NAME. Parks and Recreational Facilities Advisory Board CHAIRPERSON: Jonathan Groff MEMBERS: Jonathan Groff Meryl Wolfson, Amy Rabin, Harriet Halpryn, Leslie Graff, and Kim Brown Eve (May& June only) CITY LIAISON: Julio Magrisso/Theresa Buigas NUMBER OF MEETINGS HELD: 5; July 2013— December 2013 (No meeting in August) ACTIVITY: The Parks and Recreational Facilities Board shall serve in an advisory capacity to the City Commission, City Manager and the Director of Parks and Recreation on matters related to the successful implementation of a comprehensive community-based Parks and Recreation service delivery system. The Board monitored the progress and activities of youth programming, including After School and summer programs, dog parks, and several construction improvements at various Park and Recreation Facilities, which include but are not limited to Normandy Shores, Polo Park, South Pointe Park, Fairway Park, and Flamingo Park. FUTURE ACTIVITIES The Parks and Recreational Facilities Advisory Board anticipate the following issues will be undertaken over the next six months, including but not limited to: continued monitoring, review, input and guidance of on-going recreation programs and services offered, continued monitoring off leash dog parks, the operating plan/renovation of the Par 3 Golf, the Flamingo Park Tennis Center, Football Field and Track improvements, future proposals for a City skate park, and relocating the north end teens from Fairway Park to the Log Cabin. ACCOMPLISHMENTS AND RECOMMENDATIONS: The Board considered and made recommendations related to the Parks and Recreation Division programs, activities and facilities; either to the Parks Department staff, through written recommendations forwarded to the appropriate City Departments and/or, by presentation of issues directly to the City Commission and other committees. This includes but is not limited to the following motions: MOTION The Parks & Recreational Facilities Board unanimously requests that since the Polo Park Statue has been in disrepair for such a long time, that Administration make funding available this fiscal year and in the event that funds are not available this fiscal year then make funds available by the end of Q1 for the next fiscal year. MOTION The Parks& Recreational Facilities Board unanimously requests that 1. The Commission not extend the off-leash dog pilot program. 2. In.the event, the Commission decides to extend the pilot program; the Board would like the Neighborhoods Community Affairs Committee to hear the matter to include Parks and Recreation Department Personnel input regarding the feasibility of moving the area from the waterfront/lighthouse triangle to an alternate location. 3. Finally, should the Commission not follow the recommendations above and continue with the pilot program, that the City find an aesthetic hedge to differentiate the area for a visual barrier for the dogs/dog owners. I MOTION The Parks & Recreational Facilities Board unanimously recommended against installing a fence around the South Pointe Park Tot Lot. The Board feels that the initial concept/design of the tot lot was well designed and intentionally planned as a fenceless playground. The design took into account the safety of the children, the surrounding environment and certain natural barriers. In October, the Board met with Property Management's Division Director, Anthony Kaniewski to get a better understanding of addressing project maintenance distribution in regards to Parks and Recreation parks/facilities. In November, the Board met with the Code Department Director and personnel to discuss the importance of enforcing ordinances at the Parks and Recreation Parks/Facilities that include dog violations and private instructors teaching at public parks. Additionally, the Board also monitored the progress of the Tennis RFP, maintenance of the North Shore Park and Flamingo Park Tennis Centers, the South Pointe Park Off Leash Area Pilot Program and Pier, improvements to the Fencing at the Scott Rakow Youth Center Outdoor Field, and Fairway Park and.the restoration of the Polo Park Statue and the polo Park field. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM: PAGE 1 OF 1- BOARD NAME: Personnel Board CHAIRPERSON: Gabriel Paez CITY LIAISON: Sylvia Crespo-Tabak,'Human Resources Director NUMBER OF MEETINGS HELD SINCE JUNE, 2013: 4 ACTIVITIES: • Performance Evaluations: Reviewed past due performance evaluation reports for classified service employees. • Personnel Rules subcommittee presented its recommended changes at the September 20th meeting. • Associate members Laurie Davis and Lori Gold were appointed in July. Attended first meeting on August 9, 2013. • Heard one evaluation appeal. ACCOMPLISHMENTS: • With the Board and Human Resources' assistance, City departments continue to decrease the number of past due performance evaluations,achieving an overall improvement from previous years. • The Personnel Rules subcommittee finished a comprehensive review and made its recommendations to the full board September 20, 2013. FUTURE ACTIVITIES: • Continue monitoring performance evaluation reports. • Hear appeals and interpret Personnel Rules. • Continue to discuss proposed changes to the Personnel Rules. • Approve new and amended job descriptions, as needed. • Discuss and review Special City Awards nomination forms and criteria for the 2014 Special City Awards Ceremony. • Two workshops are scheduled for January, 2014 to discuss_input from various stakeholders regarding the proposed changes to the Personnel Rules. F:\HUMA\$ADM\HUMASPEC\PERSONNEL BOAR D\Reports\Bi-An nual Report Jul-Dec 2013.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT BOARD OR COMMITTEE NAME: PLANNING BOARD CHAIRPERSON: CHARLES URSTADT CITY LIAISON: KATIA HIRSH- SENIOR PLANNER DATE OF REPORT. JULY 2013 THROUGH DECEMBER 2013 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA Presentation/ Deferred/ PRELIM NO ACTION/ DATE ITEMS APPROVED DENIED DISCUSSED CONTINUED REVIEWS WITHDRAWN July 23 17 3 8 6 Aug 27 23 7 6 8 2 Sept 24 16 6 3 7 Oct 29 18 3 1 8 4 2 Nov 19 16 7 2 5 2 i Dec 17 13 4 5 4 Totals 103 30 3 35 31 4 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$PLB\BI-ANNUAL REPORTS\BIANNUAL July - December 2013.docx i BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Police- Citizens Relations Committee CHAIRPERSON: Jared Plitt CITY LIAISON: Chief Raymond Martinez NUMBER OF MEETINGS HELD SINCE June 2013L. ACTIVITY: Minutes of July 16, 2013 Members present: Beverly Aberbach Jared Plitt Dina Dissen Jonathan Parker Gianluca Fontani Hope Fuller Walter Lucero Presentation on police response to suspicious packages including information on bomb sniffing K9 dogs and bomb squad response and detonation procedures. Indications of suspicious packages include. • Visual distractions on the package such as drawings, statements or handmade postage • A rigid or bulky envelope • An oddly shaped, unevenly-weighted, lopsided, or lumpy package • A strange odor coming from the package • Oily stains or discoloration on the package • Protruding wires or tinfoil • Over-wrapping with excessive securing material such as tape or string pp 9 9 p 9 • A package that is not expected by the addressee • A package left by an unknown person Minutes of September 17, 2013 Members present: Faye Goldin Sidney Goldin Claire Warren Mike Perlmutter Jared Plitt Steven Oppenheimer Hope Fuller Sgt. Alex Bello (Nelson Gonzalez Gianluca Fontani Mitchell P. Korus Walter Lucerno JC Pedroso . y Crime scene investigation involves the meticulous process of documenting the conditions of a crime scene and the collection of any physical evidence that may provide information on what happened and provide clues or information on who may have committed the crime. The investigation of a crime scene begins when the Crime Scene Unit receives a call from the police officers or detectives at the scene of the crime. The Crime Scene Technician thoroughly documents the scene and then starts the process of identifying and collecting any items that may be potential evidence. All potential evidence has to be tagged, logged, and packaged so it remains intact for the lab. Evidence can come in any form. Some typical kinds of evidence a CSI might find at a crime scene include: • Trace evidence (gunshot residue, paint residue, broken glass, unknown chemicals, drugs) • Impressions (fingerprints, footwear, tool marks) • Body fluids (blood, semen, saliva, vomit) • Hair and fibers • Weapons and firearms evidence (knives, guns, bullet holes, cartridge casings) • Questioned documents (diaries, suicide note, phone books; also includes electronic documents like answering machines and caller ID units) Minutes of October 15, 2013 Members present: Michael Perlmutter . Claire Warren Beverly Aberbach Walter Lucerno Steven Oppenheimer Jared Plitt Dina Dissen Hope Fuller Gianluca Fontani Mitchell Korus Nelson Gonzalez Miriam Mullin Faye Goldin Sid Golden Lt. David Hernandez Lt. Ian Robinson Sgt. Jed Burger License Plate Reader (LPR) Presentation: • LPRS can be mobile, fixed, or portable fixed. • LPR systems provide notifications for: 1. Stolen Vehicles 2. Stolen License Plates 3. Expired License Plates 4. Wanted Persons 5. DWLS/No Valid DL (on registered owner) 6. Missing Persons 7. Abandoned Vehicles 8. Vehicles used in the commission of crimes 9. Financial Responsibility Suspensions (no insurance) • Florida has hundreds of different types of license plates • License plate designs vary within each state and from state to state • LPRs were used during Memorial Day Weekend with the following results: 1. Felony Arrests — 3 2. Misdemeanor Arrests — 26 3. Traffic Citations — 532 4. Vehicles Towed — 6 5. Tags queried — 53,206 • LPRs produced the following from July 1 — September, 30, 2013: 1. Felony Arrests — 11 2. Misdemeanor Arrests — 90 3. Criminal Traffic Citations — 321 4. Traffic Citations 31019 5. Parking Citations — 282 6. Vehicles Towed — 115 7. Vehicles Recovered — 13 8. Tags Queried —456,274 • Fixed LPRs are being planned to be installed on the Venetian Causeway • Further future expansion will include other CMB entrance/exit points and causeways. Minutes of November 19, 2013 Members present: Gianluca Fontani Jared Plitt Faye Goldin Sidney Goldin Claire Warren Michael Perlmutter Walter Lucerno Glenda Krongold Steven Oppenheimer Nelson Gonzalez Hope Fuller Mitchell Korus Sgt. Luis Sanchez provided an overview of Marine Patrol Operations. Marine Patrol has three new vessels, two are thirty-two foot Contenders and one is a twenty-one foot Contender. The existing Boston Whaler vessel is being moved to the N.E.S.S. North end officers are being trained to use the Boston Whaler to patrol the area from the waterways. Marine Patrol assisted the Coast Guard during the busy Columbus Day weekend and the recent Floatopia event. Marine Patrol is on duty seven days a week and regularly adjusts their hours depending crime trends and special events. Minutes of December 17, 2013 Members present: Sgt. Alex Bello Jared Plitt Steven Oppenheimer Sgt. Jack Rodriguez Officer Will Pacheco Claire Warren Michael Perlmutter Walter Lucerno Gianluca Fontani Nelson Gonzalez REVIEW OF FDOT CONSTRUCTION PROJECT IMPACTING ALTON ROAD AND WEST AVENUE: Through early 2014 East side of Alton Road from 17 Street to Michigan Avenue (north of 20 Street) Northbound Alton Road will be closed and detoured from north of 17 Street to Michigan Avenue (north of 20 Street). Motorists must follow the established detour route. The northbound lanes will remain open whenever possible until this phase of work is complete. Lane Closures/Detours • Alton Road will serve southbound traffic only in this area during this time. • Northbound Alton Road traffic will be detoured as follows: 1. Turn east on 17 Street 2. Turn north on Meridian Avenue 3. Turn west on Dade Boulevard 4. Turn north on Michigan Avenue 5. Continue north on Alton Road Pedestrian and business access will be maintained at all times. The construction team will coordinate the closure of driveways; however, at least one entrance will be maintained at all times. 5 Street at Alton Road Drainage work Lane Closures/Detours • Intermittent daytime single lane closures on 5 Street at Alton Road through December 24. Through spring 2014 Alton Road from 8 Street to 17 Street. Only northbound traffic will be able to J 1 travel on Alton Road. Southbound traffic has been diverted to West Avenue. Lane Closures/Detours • Two northbound lanes will be open on Alton Road in this area during this time. • Permanent work zone will be established on east side of Alton Road between 8 Street to 16 Street • Permanent work zone will be established on west side of Alton Road between 16 Street and 17 street • Side street access will be restricted at times throughout the corridor • Southbound Alton Road traffic will be detoured as follows: 1. Turn west on 17 Street 2. Turn south on West Avenue 3. Turn east on 8 Street 4. Turn south on Alton Road Chief Martinez and Captain Doce have attended various community meetings to discuss the concerns of the West Avenue residents regarding the traffic congestion and pedestrian safety issues Burin%this construction process. These issues were also discussed at the December 11 City Commission meeting. FDOT is in the midst of conducting a traffic study to determine the need and/or feasibility of increasing pedestrian safety support including 4-Way Stops and flashing pedestrian crosswalks. FUTURE ACTIVITIES POLICE/CITIZENS RELATIONS COMMITTEE 2014 CALENDAR January 21, 2014 May 20, 2014 September 16, 2014 February 18, 2014 June 17, 2014 October 21, 2014 March 18, 2014 July 15, 2014 November 18, 2014 April 15, 2014 NO AUGUST MEETING December 16, 2014 All of the above meetings will be held in the Community Room of the Miami Beach Police Department at 6:00 p.m. ACCOMPLISHMENTS: • The Police/Citizen's Relations Committee provides the means for a better understanding of the policies and procedures of the Miami Beach Police Department. • The Police/Citizen's Relations Committee affords the Miami Beach Police Department the opportunity to communicate to the community information regarding current events, changes in the Police Department, and allows for community concerns to be brought to the attention of the Chief of Police. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: PIC Board CHAIRPERSON: Bruce Orosz CITY LIAISON: Graham Winick NUMBER OF MEETINGS HELD SINCE June 1. 2013: 6 ACTIVITIES: 1. Irwin Friedman complaints regarding usage of private residences for filming 2. Create a PSA to educate and bring awareness to the community, of how the Production Industry create jobs and the financial impact it has on in South Florida . 3. Urging Digital Companies to come to South Florida Page 2 of 3 ACCOMPLISHMENTS: 1.The PIC Board was instrumental in negotiating a compromise settlement with Irwin Friedman . At the same time,the Pic Board made recommendations modifications to the Filming Industries Rules and Regulations. 2. The PIC Board rallied together members of Miami 's Production Industry,who volunteered their time to create a PSA. The volunteers were made up of Cameraman, Directors, Location Managers, Soundman, Key Grips, Production Assistants,Actors, Hair and Make-up Stylist,Wardrobe Stylist, and Editors.The footage has be filmed and now being edited in to 30 sec piece. 3. The PIC Board is forming an out reach program with incentive to bring Digital Companies to come to South Florida. Page 3 of 3 FUTURE ACTIVIES: Continue to address information to the new commissioners about the impact of the film industries in Miami Beach r 1 • r BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: Safety Committee CHAIRPERSON: Calvin Kohli CITY LIAISON: Sonia Bridges NUMBER OF MEETINGS HELD SINCE January 1, 2013: 5 ACTIVITIES: September 19, 2013: The guest speaker was Chuck Tear, Emergency Management Coordinator for the City. Mr. Tear gave an overview of the roles/responsibilities of the Emergency Management Division. The Committee members discussed several problem areas throughout the City that need attention from the various departments (such as Public Works). Some of the problem areas deal with blind spot at Bay Road & 71St Street (across from Circle), blocked traffic at 41St Street & Meridian and 34th & Prairie; trucks blocking residential traffic on Belle Isle from 9 a.m. to noonday. These items are being forwarded to the respective departments/agencies for investigation and response. November 21, 2013: Nine members and four guests were present. The meeting was attended by a residential guest who wanted to voice her concern about(1)the use of the beach before 9 a.m. without lifeguards is duty, and (2) animals in the water between 8 a.m. and 5 p.m. The resident is Sonia Navarro, who has live on the beach for 34 years. Her phone number is (305) 726-5812. It was reported by Scott Reynolds, Beach Patrol Operating Manager, that the beaches are manned by lifeguards from 9-5 during the winter, and from 9-7 all other months. Member Janie Haves made a Motion: Propose the change of the beach operating hours to Sunrise— Sunset, and to request that Code Compliance Officers patrol the beach areas in the early hours for dog/animal control. Motion was 2"d by Chair, C. Kohli; none opposed; motion carried unanimously. Member C. Kohli made a Motion: Request that all appropriate City departments analyze the feasibility of the beaches operating at extended hour. Motion was 2" by Member M. Paz-Cohen; none opposed; motion carried unanimously. The 53rd Street Public Station is being demolished and rebuilt. Member M. Paz-Cohen reported that there are no plans for public bathrooms during construction. She also reported that CIP has been made aware of the issue. Other safety related discussions were the continued issue with beach erosion, beach litter, maintenance of lifeguard's equipment, and funding of lifeguard's vehicles. Both Scott Reynolds and Chief Javier Otero were present to address these issues. Committee members had a discussion regarding several traffic lights throughout the City that do not allow enough time for crossing, which poses a hazard for the elderly, patrons with children, or the handicap. Member C. Kohli made a Motion: Request that the appropriate authority (Miami-Dade County) analyze the traffic lights at various locations and make corrections where necessary. Motion was 2" by Member M. Green• none o osed•motion carried unanimously, Chair C. Kohli asked that Safety Committee Members to be careful when presenting items outside of the Committee, our efforts are more effective when we work as a Committee. Next meeting is January 16, 2014. ACCOMPLISHMENTS: FUTURE ACTIVTIES: We are scheduled to have the Police and Fire Departments as our guest speakers, including a field trip to the Ocean Rescue Operation to review their safety practices. We will also attempt to schedule a field trip to the EOC Center. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM-PAGE 1 OF 2 December 2013 BOARD OR COMMITTEE NAME: Sustainability Committee CHAIRPERSON: Commissioner Jerry Libbin CITY LIAISON: Elizabeth Wheaton, Environmental Resources Manager NUMBER OF MEETINGS HELD SINCE January 2013: 9 ACTIVITY To identify and promote policies and practices with the City of Miami Beach aimed at achieving a sustainable environment, as well as to minimize negative impacts and maximize benefits to the environment. ACCOMPLISHMENTS Continued implementation of an outreach campaign to inform the commercial family residences and the business-community of the City's new Recycling Ordinance mandating recycling for businesses and multi-family residences of nine (9) or more units. Sent representatives to the 5t h Annual Southeast Florida Regional Climate Leadership Summit hosted by the City of Fort Lauderdale and the Southeast Florida Regional Climate Change Compact. Coordinated and manned the Pine Tree Park volunteer station at the annual International Coastal Cleanup Event which removed 270 pounds of litter from the park and mangrove shoreline using 8 volunteers. Updated the City's website to improve the visibility of sustainable initiatives. Reviewed the new Janitorial Invitation to Bid with amendments to the minimum requirements for green practices and procurement and made the recommendation to include Green Seal- approved garbage can liners. Reviewed and supported the amendments to the Special Event Requirements and Guidelines, which now includes recycling requirements for all special events that require a Sanitation Plan. } r Conducted a study of waterway cleanliness and initiated discussion of methods to prevent littering throughout Miami Beach. Discussed possible campaigns to ban smoking without preempting the State and recommended that the City implement a "Thank You For Not Smoking" campaign in parks. Worked closely with the City's Waterfront Protection Committee to identify potential solutions for reducing litter and other pollutants from the City's waterways. FUTURE ACTIVITIES Support the development of a Citywide Resilience Plan. Continue to promote the development of a recycling education and outreach campaign to inform commercial family residences and the business community of the City's new Recycling Ordinance. Continue to engage in issues that are relevant to the Sustainability Plan's program areas and support enhancing the environmental sustainability of the City. Support the continuation of the Green Building Program by advocating for the allocation of funds to the program's reimbursement fund. Support continued efforts to monitor and maintain the cleanliness of the City's waterways. Identify opportunities for incorporating green infrastructure, reducing stormwater impacts, and improving water quality Citywide. F:\WORK\$ALL\(1) EMPLOYEE FOLDERS\BETSY WHEATON\SUSTAINABILITY COMMITTEE\BI-ANNUAL REPORTS\Bi-Annual Report December 2013.docx Page 1 of 2 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Tennis Advisory Committee CHAIRPERSON: David Berger CITY LIAISON: Julio Magrisso & Cindy Casanova NUMBER OF MEETINGS HELD SINCE January 1, 2013: 9 ACTIVITIES: Monthly meetings held to discuss and to give input regarding current conditions, programming, maintenance, etc. at the North Shore Park and Flamingo Park Tennis Centers. ACCOMPLISHMENTS: The committee provided a public open forum to bring issues and concerns outside of just the management company by being the eyes, ears and spoke persons for the patrons of the Flamingo and North Shore Tennis Centers and bringing those concerns to Commission. The committee also provided a forum for the contractor to interface with the public to help improve their management at both facilities, which to date has been highly successful. Input on various construction and maintenance aspects of the new Flamingo Park Tennis Center. Input on the RFP for the management of the North Shore and Flamingo Park Tennis Centers which included a passed motion stating that the Tennis Advisory Committee discussed the timing and issuance of the RFP and its impact on the summer program curriculum and registration, and more specifically the impact on existing employees and tennis professionals that have been involved with prior summer programming. The committee's desire was to encourage the new contractor and agreement to consider hiring those professionals that have good reputations and are familiar with the participants. The committee made and passed a motion that playing times be changed to single play at one hour at any time and doubles play to two hours at any time based on availability on any given day starting immediately. Input regarding the naming of the Flamingo Park Tennis Center which included a passed motion to recommend to the city commission that the tennis center at Flamingo Park be named the Flamingo Park Tennis Center and also recommended that no name be placed on the tennis center until an appropriate public forum was held and the forum was concluded. Page 2 of 2 The committee made and passed a motion recommending to the City Commission and the Parks Department of the City of Miami Beach that the grand opening of the Flamingo Park Tennis Center be postponed until such time as the actual name of the facility is decided upon by the City Commission. Input regarding the Tennis RFP and Evaluation Committee recommendation which included a passed motion to advise the City Commission that they believe that the RFP process was fair and open. The Committee also believes that the RFP was a proper document, they believe in the document and they helped create the document and as such, recommend that the findings of the Evaluation Committee supported by the City Manager be adopted. The Chair of the Tennis Advisory Committee chaired the RFP process and the City-wide Tennis Evaluation Committee for the management of the Flamingo Park and North Shore Tennis Centers. Input on the resurfacing of the existing courts and other improvements to occur at the North Shore Tennis Center. The committee assisted in the implementation of the online tennis reservation system. The committee made and passed a motion to memorialize Miami Beach tennis history starting with the placement of a.plaque or other decorative piece to commemorate Jerry Moss' contributions to Miami Beach tennis at Flamingo Park and would like the NCAC to consider it and work with the TAC to move it forward. The committee also recommended that a Wall of Memories be placed at the Flamingo Park Tennis Center. The committee selected the colors for the hard courts at the North Shore Tennis Center after the repair work has been completed. FUTURE ACTIVIES: Continued input on programming, maintenance and management of the North Shore and Flamingo Park Tennis Centers. BOARD AND COMMITTEE BI-ANNUAL REPORT FORM JULY THROUGH DECEMBER 2013 BOARD OR COMMITTEE NAME: TRANSPORTATION & PARKING CHAIRPERSON: MARK WEITHORN CITY LIAISON: SAUL FRANCES NUMBER OF MEETINGS HELD SINCE JULY 2013: FI E 5 "AUGUST RECESS* ACTIVITY: July 1, 2013: • Port of Miami Tunnel Project • Alton Road Project Update • City Street Lights Needing to be Brought Up to Code • Sightseeing/Tour Bus Operator Regulations • Transportation Dept Items: - Monthly Update on Beach Corridor Transit Study - Upcoming Transportation Workshop&Master Plan FDOT Redo (North) • Towing Update • Parking Dept Updates: - Alton Road Parking Overlay District - Electric Vehicle Charging Stations • Proposed Flamingo Neighborhood BODR Amendments • Convention Center Project Discussion • Addressing Transportation Issues w/ Senator Gwen Margolis September 9, 2013: • Port of Miami Tunnel Project • SR 907/Alton Road Reconstruction from 43rd ST to East of Allison Road • Alton Road & Collins Ave Project Updates • Miami Dade Transit • Follow Up on Art Basel Transportation • Transportation Dept Items: - Monthly Update on Beach Corridor Transit Connection Study - North Beach Circulator - CMB Transportation Master Plan - Espanola Way Closure Study - West Avenue Corridor Traffic & Pedestrian Safety Study • Status Report Items: - Parking Status Reports—May,June &July 2013 October 14, 2013: • Port of Miami Tunnel Project • Alton Road &Collins Ave Project Updates • Transportation Dept Items: - Transportation Master Plan Scope - West Avenue Corridor Traffic & Pedestrian Safety Study - South Beach Local/Belle Isle Service • Status Report Items: Parking Status Report—August 2013 1 r 7 November 4, 2013: • Port of Miami Tunnel Project • Alton Road & Collins Ave Project Updates • Beach Corridor Transit Connection Study • Parking Dept Discussion Items: - Electric Vehicle Charging Stations - Pay by Phone Update - Obstruction of License Plate Frame Citations • South Beach Local Belle Isle Extension December 2, 2013: • Port of Miami Tunnel Project • Transportation Dept Items: - Update on Projects - Art Basel Traffic Management Plan - Miami Dade Transit Bus Tracker Project •. Alton Road & Collins Ave Project Updates • 2014 Meeting Schedule ACCOMPLISHMENTS: July 1, 2013: Sightseeing/Tour Bus Operator Regulations: o Committee's Sentiment: Limit number of vehicles; require operator to control where tickets go; suggestion of pay machine/ticket dispenser Art Basel Transportation: o Letter to Commission to be sent regarding proposal for private bus service Proposed Flamingo Neighborhood BOOR Amendments: o Six (6) Committee members in favor of cycle track plan as presented September 9, 2013: Art Basel Transportation: Motion Passed: The TPC moved and requests that the City of Miami Beach fund a shuttle service during Art Basel, at a cost of$20-60,000 (LTC #331-2013) Miami Dade Transit: o Belle Isle Route-schedule changes/options suggested by committee to be brought back for discussion Transportation Discussion Items: North Beach Circulator: ➢ Motion Passed: The TPC moved in favor of the North Beach Circulator route as proposed with minor modifications as discussed-extending down to 65th with no greater headways then ten (10) minutes Espanola Way Closure Study: o Committee not Opposed to Closure December 2, 2013: Transportation Discussion Items: Miami Dade Transit Bus Tracker Project: ➢ Motion Passed: The TPC moved that City should go forward with this request (fund modems for buses) - (LTC #430-2013) 2 FUTURE ACTIVITIES: • Sightseeing &Tour Bus Operators Guidelines/Regulations • Garage Revenue Control System Enhancements • Electric Vehicle Charging Stations Update • Pay by Phone Update • Smart Parkin Mobile A lications/LPR/S ace Monitoring) Update • Collins Park Garage Update • Pa station Deployment Phase II Update • Beach Corridor Transit Connection Stud • Convention Center Redevelopment Transportation Stud • Enhancing the connectivity of the transportation system via multimodal options & intermodal hubs • Promoting sustainable modes of transportation • North-Middle Beach Circulator • South Beach Local future service enhancements • Transportation Master Plan • Funding sources and innovative funding strategies for future transit/transportation prooects • Regulations for motorized and non-motorized modes of transportation on shared-use paths and pedestrian pathways • Atlantic Greenway Network Master Plan Update • Automated Transportation Management Systems for ma'or special events ITS 3 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PACE 1 OF 3 BOARD OR COMMITTEE NAME: Miami Beach Visitor and Convention Authority CHAIRPERSON: Jeff Lehman CITY LIAISON: NUMBER OF MEETINGS HELD SINCE June 1, 2013: 5 ACTIVITIES: June 7, 2013: The April 26, 2013 meeting minutes were approved. Motion by Mr. Adkins to approve the April 26, 2013 meeting minutes. Seconded by Ms. Benua. Motion passes unanimously. The Board was provided with a list of upcoming grant applicants An update on the new office space build out was provided'by staff. The 2013/2014 Tourism Advancement Program was approved by the Board. Motion by Mr. Adkins to move forward with the proposed grant program for the upcoming fiscal year 2013/2014. Seconded by Mr. Perry. Motion passes unanimously. An update on the API Project was provided by Lansight Consulting. A total of $50,000 in expenses was approved for the existing project. Motion by Mr. Adkins to approve $42,560 in expenses related to the Solodev Agreement. Seconded by Ms. Hertz. Motion did not pass. Motion amended by Mr. Adkins to approve up to $50,000 in expenses related to the Solodev Agreement. Amendment accepted by Ms. Hertz. Motion passes unanimously. The PR contract with Hill & Knowlton was approved for one year in the amount of $250,000. Motion by Mr. Adkins to renew the Hill & Knowlton contract for one year at $250,000. Seconded by Ms. Hertz. Yays — Mr. Adkins, Ms. Hertz, Mr. Lehman, Ms. Steinberg, Ms. Benua. Nays — Mr. Perry. Motion Passes. July 19, 2013: The June 7, 2013 meeting minutes were approved. Motion by Ms. Hertz to approve the June 7, 2013 meeting minutes. Seconded by Mr. Adkins. Motion passes unanimously. The Board was provided with a list of upcoming grant applicants An update on the new office space build out was provided by staff. An update on the MBVCA By Laws Ad Hoc Committee progress was provided by staff. The Miami Beach Gay Pride grant was reviewed due to a reduction in their project budget. Motion by Mr. Perry to keep the grant as awarded in the amount of $28,000. Seconded by Ms. Hertz. Mr. Adkins abstained. Motion passes. The City of Miami Beach Code for America project was introduced to the Board. Motion by Mr. Perry to entertain the idea of reviewing an Initiatives application with a $30,000 request. Seconded by Ms. Benua. Motion passes unanimously. A strategy session for the 2013/2014 fiscal year was held. An update on the API Project was provided by Lansight Consulting A PR update was provided by Hill & Knowlton "Technology" was added to the MBVCA's core initiatives list August 7, 2013: The July 19, 2013 meeting minutes were approved. Motion by Ms. Benua to approve the July 19, 2013 meeting minutes. Seconded by Ms. Steinberg. Motion passes unanimously. The MBVCA 2013/2014 budget was approved. Motion by Mr. Adkins to approve the 2013/2014 MBVCA budget. Seconded by Ms. Benua. Motion passes unanimously. An update on the new office space build out was provided by staff. October 8, 2013: The August 7, 2013 meeting minutes were approved. Motion by Ms. Benua to approve the August 7, 2013 meeting minutes. Seconded by Ms. Steinberg. Motion passes unanimously. An update on the new office space was provided to the Board. A list of upcoming grant applicants was provided to the Board. A grant in the amount of$30,000 was awarded to UNIDAD Miami Beach, Inc. for The Customer and You — Certificate Program in Service. Motion by Mr. Perry to grant $30,000 to The Customer and You: Certificate Program in Service. Seconded by Mr. Adkins. Motion passes unanimously. I I ' A grant in the amount of$40,000 was awarded to Ocean Drive Run, LLC d/b/a Live Ultimate Run. Motion by Ms. Benua to grant $40,000 to Live Ultimate RUN South Beach. Seconded by Ms. Hertz. Mr. Menin abstained. Motion passes unanimously. A grant in the amount of$45,000 was awarded to SCOPE Art Fair Inc. for the Scope International Art Fair Miami Beach. Motion by Mr. Adkins to grant $45,000 to SCOPE International Art Show Miami Beach. Seconded by Ms. Hertz. Mr. Menin abstained: Motion passes unanimously. A grant in the amount of$45,000 was awarded to Vital Sports & Entertainment for SweatUSA-Miami Beach. Motion by Ms. Hertz to grant $45,000 to SweatUSA-Miami Beach. Seconded by Mr. Perry. Mr. Menin abstained. Motion passes unanimously. A grant in the amount of$28,000 was awarded to Community AIDS Resource d/b/a Care Resource for the 29th Anniversary of White Party Week-Muscle Beach/World AIDS Day. Motion by Ms. Hertz to grant $28,000 to the 29th Anniversary of White Party Week-Muscle Beach/World AIDS Day. Seconded by Ms. Steinberg. Motion passes unanimously. A grant in the amount of $30,000 was awarded to Florida Media Market Latino, LLC for the Florida Media Market 7th Global Conference "Connecting the Multiplatform. Motion by Mr. Adkins to grant $30,000 to the Florida Media Market 7th Global Conference "Connecting the Multiplatform". Seconded by Ms. Benua. Motion passes unanimously. A grant in the amount of$32,000 was awarded to NATPE-National Association of Television Program Executives for the NATPE Market & Conference 2014. Motion by Mr. Perry to grant $32,000 to the NATPE Market & Conference 2014. Seconded by Mr. Adkins. Motion passes unanimously. A grant in the amount of$40,000 was awarded to the Hialeah School of Self Defense for the Pan American Internationals. Motion by Ms. Benua to grant $40,000 to the Pan American Internationals. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of$40,000 was awarded to Art Fairs Unlimited d/b/a UNTITLED. Miami Beach for UNTITLED. Art Fair Miami Beach. Motion by Mr. Adkins to grant $40,000 to the UNTITLED. Art Fair Miami Beach. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of$59,500 was awarded to the Orange Bowl Committee for the 2013-2014 Discover Orange Bowl and Ancillary Events. Motion by Mr. Perry to grant $59,500 to the 2013-2014 Discover Orange Bowl and Ancillary Events. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of$59,500 was awarded to US Road Sports of Florida LLC for the Miami Marathon, Half Marathon, and Tropical 5K. Motion by Mr. Adkins to grant $59,500 to the Miami Marathon and Half Marathon and Tropical 5K. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of$30,000 was awarded to the MDGLCC Foundation, Inc. for the LGBT Visitor Center. Motion by Ms. Hertz to grant $30,000 to the LGBT Visitor Center. Seconded by Ms. Steinberg. Mr. Adkins abstained. Motion passes. A grant in the amount of$30,000 was awarded to the Miami Beach Chamber of Commerce for the Miami Beach Guest Program. Motion by Ms. Benua to grant $30,000 to the Miami Beach Guest Program. Seconded by Ms. Hertz. Mr. Adkins abstained. Motion passes. A grant in the amount of$30,000 was awarded to the Miami Beach Watersports Center for the Miami Beach Watersports Center. Motion by Ms. Hertz to grant $30,000 to the Miami Beach Watersports Center. Seconded by Mr. Menin. Mr. Adkins abstained. Motion passes. A grant in the amount of$22,664 was awarded to the Miami Beach Latin Chamber of Commerce for the Tourist Hospitality Center. Motion by Mr. Perry to grant $22,664 to the Tourist Hospitality Center. Seconded by Ms. Hertz. Mr. Adkins abstained. Motion passes. The changes proposed by the MBVCA By Laws Ad Hoc Committee meeting were presented to the Board. Motion by Ms. Hertz to approve the proposed changes to the MBVCA By-Laws as presented. Seconded by Mr. Adkins. Motion passes unanimously. A discussion regarding the World Out Games took place November 26, 2013 The October 8, 2013 meeting minutes were approved. Motion by Mr. Perry to approve the October 8 2013 meeting minutes. Seconded b Mr. Adkins. Motion pp g Y passes unanimously. A grant in the amount of$45,000 was awarded to the Indie Film Club Miami Corp for FILMGATE. Motion by Mr. Adkins to grant $45,000 for FILMGATE. Seconded by Mr. Perry. Mr. Lehman abstained. Motion passes. A grant in the amount of$59,500 was awarded to Live Nation Worldwide, Inc. for the 9th Annual South Beach Comedy Festival. Motion by Ms. Benua to grant $59,500 to the 9th Annual South Beach Comedy Festival. Seconded by Mr. Adkins. Motion passes unanimously. A grant in the amount of$59,500 was awarded to Florida International University for the 2014 Food Network South Beach Wine & Food Festival. Motion by Mr. Perry to grant $59,500 to the 2014 Food Network South Beach Wine & Food Festival. Seconded by Ms. Benua. Mr. Lehman abstained. Motion passes. A grant in the amount of$59,500 was awarded to the Council of Latin American Fashion Designers for Miami Fashion Week. Motion by Ms. Benua to grant $59,500 to Miami Fashion Week. Seconded by Mr. Adkins. Mr. Perry abstained. Motion passes. A grant in the amount of$68,000 to the Miami Dade College Foundation for the Miami International Film Festival. Motion by Mr. Adkins to grant $68,000 to the Miami International Film Festival. Seconded by Mr. Perry. Motion passes unanimously. A grant in the amount of$32,000 was awarded to the National Gay and Lesbian Task Force for the 2014 Winter Party Festival. Motion by Mr. Perry to grant $32,000 for-the 2014 Winter Party Festival. Seconded by Mr. Adkins. Motion passes unanimously. A grant in the amount of$32,000 was awarded to the Aqua Foundation for Women for Aqua Girl. Motion by Mr. Perry to grant $32,000 for Aqua Girl. Motion passes unanimously. A grant in the amount of$24,000 was awarded to The Miami Foundation F/A for Miami Beach Gay Pride. Motion by Mr. Perry to grant $24,000 for Miami Beach Gay Pride. Seconded by Ms. Benua. Mr. Adkins abstained. Motion passes. A grant in the amount of $28,000 was awarded to The Polo Life LLC for the Miami Beach Polo World Cup X. Motion by Mr. Adkins to grant $28,000 for the Miami Beach Polo World Cup X. Seconded by Ms. Benua. Motion passes unanimously. A grant in the amount of$32,000 was awarded to US Road Sports of Florida LLC for the Michelob Ultra Miami Beach 13.1 Marathon. Motion by Ms. Benua to grant $32,000 for the Michelob Ultra Miami Beach 13.1. Seconded by Mr. Perry. Motion passes unanimously. A grant in the amount of$32,000 was awarded to the National Marine Manufacturers Association for the Progressive Insurance Miami International Boat Show. Motion by Ms. Benua to grant $32,000 for the Progressive Insurance Miami.International Boat Show. Seconded by Mr. Adkins. Motion passes unanimously. A grant in the amount of$32,000 was awarded to Life Time Fitness for the South Beach Triathlon. Motion by Ms. Benua to grant $32,000 for the South Beach Triathlon. Seconded by Mr. Perry. Motion passes unanimously. I a A grant in the amount of$32,000 was awarded to DVK, Inc. for Sustainatopia 2014. Motion by Mr. Adkins to grant $32,000 for Sustainatopia 2014. Seconded by Mr. Perry. Motion passes unanimously. A grant in the amount of$40,000 was awarded to The Art Directors Club for The 93�d Annual ADC Awards+Festival of Art and Craft in Advertising and Design. Motion by Ms. Benua to grant $40,000 for The 93rd Annual ADC Awards+Festival of Art and Craft in Advertising and Design. Seconded by Mr. Adkins. Motion passes unanimously. A grant in the amount of$32,000 was awarded to Winter Music Conference for the Winter Music Conference, 29th Annual. Motion by Ms. Benua to grant $32,000 for the Winter Music Conference, 29th Annual. Seconded by Mr. Perry. Motion passes unanimously. A grant in the amount of$50,000 was awarded to the Miami-Dade Gay & Lesbian Chamber of Commerce Foundation F/A for Miami-Miami Beach LGBT Sports and Cultural League, Inc. for the worldOutgames Marketing Plan. Motion by Mr. Perry to grant $50,000 to the worldOutgames Marketing Plan. Seconded by Ms. Benua. Mr. Adkins abstained. Motion passes. ACCOMPLISHMENTS: The April 26, 2013 meeting minutes were unanimously approved. The PR contract with Hill & Knowlton was approved for one year in the amount of $250,000. A total of$50,000 was approved towards expenses related to the API Project. The June 7, 2013 meeting minutes were unanimously approved. The Miami Beach Gay Pride grant was reviewed and the Board unanimously voted to keep the grant in the amount as awarded. "Technology" was added to the list of core initiatives. The July 19, 2013 meeting minutes were unanimously approved. The 2013/2014 Budget was unanimously approved. The August 7, 2013 meeting minutes were unanimously approved. A grant in the amount of$30,000 was awarded to UNIDAD of Miami Beach, Inc. for The Customer and You — Certificate Program in Service. A grant in the amount of$40,000 was awarded to Ocean Drive, LLC dba Live Ultimate Run for the Live.Ultimate RUN South Beach. A grant in the amount of$45,000 was awarded to SCOPE Art Fair Inc. for the Scope International Art Fair Miami Beach. A grant in the amount of$28,000 was awarded to Community AIDS Resource d/b/a Care Resource for the 29th Anniversary of White Party Week-Muscle Beach/World AIDS Day. A grant in the amount of $30,000 was awarded to Florida Media Market Latino LLC for the Florida Media Market 7th Global Conference "Connecting the Multiplatform". A grant in the amount of$32,000 was awarded to NATPE-National Association of Television Program Executives for the NATPE Market & Conference 2014. A grant in the amount of $40,000 was awarded to Hialeah School of Self Defense for the Pan American Internationals. A grant in the amount of$40,000 was awarded to Art Fairs Unlimited d/b/a UNTITLED. Art Fair Miami Beach. A grant in the amount of $59,500 was awarded to the Orange Bowl Committee for the 2013-2014 Discover Orange Bowl and Ancillary Events. A grant in the amount of$59,500 was awarded to US Road Sports of Florida LLC for the Miami Marathon, Half Marathon, and Tropical 5K A grant in the amount of$30,000 was awarded to the MDGLCC Foundation, Inc. for the LGBT Visitor Center. A grant in the amount of$30,000 was awarded to the Miami Beach Chamber of Commerce for,the Miami Beach Guest Program. A grant in the amount of$30,000 was awarded to the Miami Beach Watersports Center for the Miami Beach Watersports Center. A grant in the amount of $22,664 was awarded to the Miami Beach Latin Chamber of Commerce for the Tourist Hospitality Center. The proposed changes to the MBVCA By-Laws were accepted and approved by the Board. f A rant in the amount of$45 000 was awarded to the Indie Film Club Miami Corp or 9 � p FILMGATE. A grant in the amount of 59,500 was awarded to Live Nation Worldwide, Inc. for the 9th Annual South Beach Comedy Festival. A grant in the amount of$59,500 was awarded to Florida International University for the 2014 Food Network South Beach Wine and Food Festival. A grant in the amount of$59,500 was awarded to the Council of Latin American Fashion Designers for Miami Fashion Week. A grant in the amount of$68,000 was awarded to the Miami Dade College Foundation for the Miami International Film Festival. A grant in the amount of$32,000 was awarded to the National Gay and Lesbian Task Force for the 2014 Winter Party Festival. A grant in the amount of $32,000 was awarded to the Aqua Foundation for Women for Aqua Girl. A grant in the amount of$24,000 was awarded to The Miami Foundation F/A for Miami Beach Gay Pride for Miami Beach Gay Pride. A grant in the amount of$28,000 was awarded to The Polo Life LLC for the Miami Beach Polo World Cup X. A grant in the amount of$32,000 was awarded to US Road Sports of Florida LLC for the Michelob Ultra Miami Beach 13.1 Marathon. A grant in the amount of$32,000 was awarded to the National Marine Manufacturers Association for the Progressive Insurance Miami International Boat Show. A grant in the amount of $32,000 was awarded to Life Time Fitness for the South Beach Triathlon. A grant in the amount of$32,000 was awarded to DVK, Inc. for Sustainatopia 2014. A grant in the amount of$40,000 was awarded to The Art Directors Club for The 93rd Annual ADC Awards + Festival of Art and Craft in Advertising and Design. A grant in the amount of$32,000 was awarded to Winter Music Conference for Winter Music Conference, 29th Annual. A grant in the amount of 50,000 was awarded to the Miami-Dade Gay & Lesbian Chamber of Commerce Foundation F/A for Miami-Miami Beach LGBT Sports and Cultural League, Inc. for the worldOutgames Marketing Plan. FUTURE ACTIVIES: The next MBVCA Board meeting will be held on Tuesday, January 14, 2014 at 10:30 am. i BOARDS AND COMMITTEE BI-ANNUAL.REPORT FORM-PAGE 1 OF 2 December 2013 BOARD OR COMMITTEE NAME: Waterfront Protection Committee CHAIRPERSON: Jeff Feldman CITY LIAISON: Elizabeth Wheaton, Environmental Resources Manager NUMBER OF MEETINGS HELD SINCE JANUARY 2013: 11 ACTIVITY: Preserve and protect the waterfront natural resource of the City of Miami Beach while promoting he responsible public utilization and sustainable use of the resource through recommendations to he Miami Beach City Commission. ACCOMPLISHMENTS: Provided observer reports relating to issues affecting the City's beaches and beachfront areas, Miami Beach's residents, and thereby helped to increase enforcement of beach regulations. Identified specific areas of extreme rowdiness and littering on the beach, and reported these areas of repetitive abuse to code enforcement and law enforcement. Continued efforts reporting violations and supporting Code Enforcement to take action against illegal vendors on the Beachwalk and boardwalk. Established a consistent monthly report delivery of waterfront related violations by-Miami Beach Police Department. Deepened information exchange and communication with Ocean Rescue, Code Enforcement, Miami-Dade County Beach Operations, and the Miami Beach Police Department. Provided recommendations to Code Enforcement, the Police Department, and Ocean Rescue for improving crowd control during spring break, Floatopia events and holiday dates with excessive activity on the City's beaches. Supported efforts of dune management for the physical integrity of the dunes and for the safety of residents and visitors. Promoted ub li c safety through the enforcement of the recommended 400 feet between any lifeguard stand and an area where recreational watersports are allowed. Monitored South Pointe Pier development plans and critical path to ensure that the interests of Miami Beach visitors and residents alike were strongly represented. Assisted the Real-estate, Housing&Community Development Department in reviewing and providing recommendations for updating the 2003 Beachfront Concessions Rules and Regulations. Coordinated and manned a volunteer station at the International Coastal Cleanup Day.event on September 21, 2013. Expressed their formal support of the Middle Beach Recreational Corridor project. Worked closely with the City's Sustainability Committee to identify potential solutions for educing litter and other pollutants from the City's waterways. v Page 2 of 2 FUTURE ACTIVITIES: Continue to promote cleanliness and safety on the beach through education and outreach and coordination with various departments on enforcement and maintenance issues. Work with the beach monitor to ensure beach concessionaire and food operations compliance of all rules and regulations. Continue to participate in the public process and to provide input for updating the Beachfront Concessions Rules and Regulations. Report and support efforts in establishing litter maintenance and elimination on Miami Beach and Monument Island. Provide detailed reporting of unsafe and unsanitary conditions of public bathrooms until a solution of safety and cleanliness can be established. Closely monitor boardwalk vendors to assist code enforcement in removal of illegal vendors. Assist in educating Miami Beach residents, visitors, businesses and the City Commission on all pertinent information leading to the safe nesting and hatching of sea turtles on Miami Beach, and move toward enforcing lighting regulations on violators. Continue to ensure that all special events on the beach have a minimal impact on the natural resources, including controlling vehicle abuse during events and ensuring that the public has. adequate access to the public resource during large beach front events. Continue to work to remove the concessionaire trailers that are illegally parked in the area west of the hardpack and east of the dunes. Investigate the feasibility of"Beach Lockers" for patrons to secure their personal valuables and averting theft while on the beach. Work at limiting the number of motorized vehicles on the beach, and to monitor authorized vendors use of unauthorized vehicles. Assist in establishing nighttime beach closures during times of large crowds such as Memorial Day weekend and Spring Break. Govern and monitor use of Segways and other personal motorized transporters on Miami Beach's sidewalks, beachwalks and bay walks. Assist in alerting residents and business owners on Miami Beach about the future threat of sea intrusion to the island due to global warming effects. Continue to su pp ort dune management efforts for the physical integrity of the dunes and for the safety of residents and visitors, including the removal of invasive vegetation, the planting of ative species, and education. I ' 0 BOARD AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Scott Rakow Youth Center Advisory Board CHAIRPERSON: Stephanie Rosen CITY LIAISON: Ellen Vargas NUMBER OF MEETINGS HELD SINCE January: 7 January - December, 2013 ACTIVITY: The Scott Rakow Youth Center serves in an advisory capacity to the City Commission, City Manager and the Director of Parks and Recreation on matters related to the successful operations and programs of the Scott Rakow Youth Center. The Board shall interact with other Boards, governmental agencies and civic groups on an as needed basis to foster the success of the Scott Rakow Youth Center's goals and objectives. ACCOMPLISHMENTS: • Discussion and review new and existing youth programs. • CBS Miami voted SRYC Pool one of the best pools in Miami • Family Fun Day dedicated to Scott Rakow • Baynanza clean up •Earth Day event *New Anti Bullying policy and program •Fun and Fitness Day • Addtion of new playfield fence • Youth Art Exhibition and tour *New summer theme weeks *Successful Halloween Happenings event *New girls volleyball FUTURE ACTIVITIES: Future youth and adult programs • Continue the monitoring and evaluation of the on-going recreation programs and services offered at the Scott Rakow Youth Center. 1 The following Boards and or Committees have not reported: Capital Improvements Projects Oversight Committee Hispanic Affairs Committee Miami Beach Commission for Women Miami Beach Sister Cities Program Normandy Shores Local Gov. Neighborhood Improv. i Page 1 of 1 Martinez, Maria From: Hernandez, Leonor Sent: Thursday, January 30, 2014 12:05 PM To: Martinez, Maria; Campaniony, Stephanie; Martinez, David-CIP;Villar, Manny; Kane, Dessiree; Woodruff, John Cc: Prieto, Silvia; Granado, Rafael; Mayor's Office Subject: RE: Bi-annual reports Hi Maria, I will be meeting with Mrs. Carlson the Chairperson of my Committee as I have no prior records from last year's meetings prior to December 2013 and will send the report as soon as it is finished. Dessiree Kane is the new Sister's City Liaison and will be providing her report in the future as well. MIAMIBEACH Leonor Hernandez Aide to Mayor Philip Levine OFFICE OF MAYOR AND COMMISSION 1700 Convention Center Drive, Miami Beach, FL 33139 Tel: 305-673-7035/Fax:305-673-7096/www.miamibeachfi.gov We are committed to providing excellent public service and safety to all who live,work and play in our vibrant,tropical,historic community. From: Martinez, Maria Sent: Thursday,January 30, 2014 11:56 AM To: Campaniony, Stephanie; Martinez, David - CIP; Villar, Manny; Hernandez, Leonor; Kane, Dessiree; Woodruff,John Cc: Prieto, Silvia; Granado, Rafael Subject: Bi-annual reports We are distributing the LTC to the Mayor's Office today. We will show the following committees as not reporting: CIP Marine Authority Miami Beach Commission for Women Miami Beach Sister Cities Program Normandy Shore Local Gov. Thanks, Maria MIAMIBEACH Maria E.Martinez,Assistant City Clerk CITY CLERK'S OFFICE 1700 Convention Center Drive,Miami Beach,FL 33139 Phone:305-673-7000 ext.6250/ Fax:305-673-7254/ www.miamibeachfl.gov We are committed to providing excellent public service and safety to all who live,work and play in our vibrant,tropical,historic community. 01/30/2014