2014-28488 Reso RESOLUTION NO. 2014-28488 `
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE SUSTAINABILITY COMMITTEE AT ITS JANUARY 21, 2014 MEETING
TO ALLOCATE AND APPROPRIATE THE REVENUE GENERATED FROM
TONER, INKJET, AND LASER CARTRIDGE RECYCLING AT VARIOUS
CITY FACILITIES, PURSUANT TO MIAMI-DADE COUNTY CONTRACT NO.
IB8091-0/189 TO FUND ENVIRONMENTAL PROGRAMS IN THE CITY.
WHEREAS, the recycling of recyclable, materials is in the best interest of the
environment, City residents, and in maintaining the City's prominence as a world class resort
destination; and
WHEREAS, office printers generate toner, inkjet, and laser cartridges that can be
recycled and the City does not currently have a program or procedure to collect and recycle
those cartridges produced from its daily operations; and
WHEREAS, in an effort to standardize the disposal process for ink cartridges and
ensure that these items are properly removed from the City's waste stream, the City has
procured Dade Recycling through Miami-Dade County Contract No. IB8091-0/18 to provide
toner, inkjet, and laser cartridge recycling at the City's various facilities; and
WHEREAS, pursuant to the County's contract, Dade Recycling will collect these items
from a pre-determined location at each City office and sell or recycle them to generate monthly
revenue for the City at a rate of $0.75 per toner and laser cartridge and $0.25 per inkjet
cartridge; and
WHEREAS, at its January 21, 2014 meeting, the Sustainability Committee unanimously
recommended that the revenue generated from the City's toner, inkjet, and laser cartridge
recycling program be used to fund environmental programs in the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Sustainability Committee at its January
21, 2014 meeting to allocate and appropriate the revenue generated from toner, inkjet, and
laser cartridge recycling at various City facilities, pursuant to Miami-Dade County Contract No.
1138091-0/18, to fund environmental programs in the City.
PASSED AND ADOPTED this the /ate day of FkhrKOr t- , 2014.
e
ATTEST:
4fael E. Granad , 44� �� � '••. Philip ire,
City Clerk Mai
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida Accepting The
Recommendation Of The Sustainability Committee At Its January 21, 2014 Meeting To Allocate And
Appropriate The Revenue Generated From Toner, Inkjet, And Laser Cartridge Recycling At Various City
Facilities, Pursuant To Miami-Dade County Contract No. IB8091-0/18,To Fund Environmental Pro rams.
Key Intended Outcome Supported:
Enhance the Environmental Sustainability of the Community.
Supporting Data(Surveys, Environmental Scan,etc.): Two-thirds of Miami Beach residents (66%) gave
the City positive marks for its efforts to be a green or sustainable City.
Item Summa /Recommendation:
The use of office printers generates toner, inkjet and laser cartridges that can be recycled. The City does
not currently have a program and set procedure to collect and recycle used toner, inkjet and laser
cartridges produced from their daily operations. In an effort to standardize the disposal process and ensure
that these items are properly removed from the City's waste stream,the City has procured Dade Recycling
through Miami-Dade County Contract No. IB8091-0/18 to provide toner, inkjet,and laser cartridge recycling
at the City's various facilities.
Pursuant to the County's contract, Dade Recycling will collect these items from a pre-determined location
at each City office and sell or recycle them to generate monthly revenue for the City. The City will receive
$0.75 per toner and laser cartridge and$0.25 per inkjet cartridge collected by Dade Recycling.The County
allocates and appropriates the revenue generated by their program to support the County's Youth Job
program.
On January 21, 2014, the Sustainability Committee recommended that the revenue from the City's
program be used to fund environmental programs.The Committee also passed a motion recommending
that the funds from the City's program be allowed to accumulate for a period of six months from the
program's implementation, at which time they can review the amount accumulated and either recommend
its allocation to a specific environmental program or recommend that the revenue be allowed to
accumulate for another six months.
The Administration recommends adopting the resolution to allocate and appropriate the revenue generated
from toner, inkjet, and laser cartridge recycling collected from various city facilities to fund environmental
programs.
Advisory Board Recommendation:
On January 21, 2014, the Sustainability Committee recommended that the revenue from the City's
program be used to fund environmental programs and that the funds be allowed to accumulate for a period
of six months from the programs implementation before selecting a specific program to fund.
Financial Information:
Source of Amount Account
Funds: 1
OBPI Total
City Clerk's Office Legislative Tracking:
Elizabeth Wheaton ext. 6121
Sign-Offs:
Department Director AssistantC4W anager City M nager
,
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TAAGENDA\2014\February\Dade Recycling Revenue-Summary.doc
AGENDA ITEM
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/OIAMIBEACH - -
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® MIA/\A1 BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMI SION MEMORANDUM
TO: Mayor Philip Levine and Member of the Cit ommission
FROM: Jimmy L. Morales, City Manage
DATE: February 12, 2014
SUBJECT: A RESOLUTION OF THE MAYOIND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACTING THE RECOMMENDATION OF THE
SUSTAINABILITY COMMITTEE AT ITS JANUARY 21, 2014 MEETING TO
ALLOCATE AND APPROPRIATE THE REVENUE GENERATED FROM
TONER, INKJET, AND LASER CARTRIDGE RECYCLING AT VARIOUS CITY
FACILITIES, PURSUANT TO MIAMI-DADE COUNTY CONTRACT NO.
168091-0/18, TO FUND ENVIRONMENTAL PROGRAMS IN THE CITY.
BACKGROUND
The use of office printers generates toner, inkjet and laser cartridges that can be
recycled. The City does not currently have a program and set procedure to collect and
recycle used toner, inkjet and laser cartridges produced from their daily operations. In an
effort to standardize the disposal process and ensure that these items are properly
removed from the City's waste stream, the City has procured Dade Recycling through
Miami-Dade County Contract No. IB8091-0/18 to provide toner, inkjet, and laser
cartridge recycling at the City's various facilities.
ANALYSIS
Pursuant to the County's contract, Dade Recycling will collect these items from a pre-
- determined location at each City office and sell or recycle them to generate monthly
revenue for the City. The City will receive $0.75 per toner and laser cartridge and $0.25
per inkjet cartridge collected by Dade Recycling. The County allocates and appropriates
the revenue generated by their program to support the County's Youth Job program.
On January 21, 2014, the Sustainability Committee recommended that the revenue from
the City's program be used to fund environmental programs. The Committee also
passed a motion recommending that the funds from the City's program be allowed to
accumulate for a period of six months from the program's implementation, at which time
they can review the amount accumulated and either recommend its allocation to a
specific environmental program or recommend that the revenue be allowed to
accumulate for another six months.
CONCLUSION
The Administration recommends adopting the resolution to allocate and appropriate the
revenue generated from toner, inkjet, and laser cartridge recycling collected from various
city facilities to fund environmental programs.
Attachment: Miami-Dade County Contract No. IB8091-0/18
MT/E�TJ JJF/BAM/ESW/MKW
MIAMI•Dd4DB
BID NO.: IB8091-0/18
OPENING: 2:00 P.M.
FRIDAY
AUGUST 23, 2013
MIAMI-DADE COUNTY, FLORIDA
N V I T A T I ® N
T O B I D
TITLE:
TONER, INKJET, AND LASER CARTRIDGE RECYCLING
SERVICES
FOR INFORMATION CONTACT:
Ruth Laureano, 305-375-5765, ruthl&miamidade.gov
IMPORTANT NOTICE TO BIDDERS:
• READ THIS ENTIRE DOCUMENT, THE GENERAL TERMS AND
CONDITIONS, AND HANDLE ALL QUESTIONS IN ACCORDANCE WITH
THE TERMS OUTLINED IN PARAGRAPH 1.2(D) OF THE GENERAL TERMS
AND CONDITIONS.
• FAILURE TO SIGN BID SUBMITTAL FORM IN SECTION 4 WILL RENDER
YOUR BID NON-RESPONSIVE
MIAMI-DADE COUNTY
INTERNAL SERVICES DEPARTMENT
PROCUREMENT MANAGEMENT DIVISION
MIAM DADE
e
MIAMI-DADE COUNTY, FLORIDA
INVITATION TO BID
Bid Number: IB8091-0/18
Bid Title: Toner,.Inkjet, and Laser-Cartridge Recycling Services
Procurement Associate: Ruth Laureano
Bids will be accepted until 2:00 p.m. on Friday, August 23, 2013
Bids will be publicly opened. The County provides equal access and does not discriminate
on the basis of disability in its programs or services. It is our policy to make all
communication available to the public, including those who may be visually or hearing
impaired. If you require information in a non-traditional format please call 305-375-5278.
Instructions: The Clerk of the Board business hours are 8:OOam to 4:30pm, Monday through
Friday. Additionally, the Clerk of the Board is closed on holidays observed by the County.
Each Bid submitted to the Clerk of the Board shall have the following information clearly
marked on the face of the envelope: the Bidders name, return address, Bid number, opening
date of the Bid and the title of the Bid. Included in the envelope shall be an original and two
copies of the Bid Submittal, plus attachments if applicable.
All Bids received time and date stamped by the Clerk of the Board prior to the bid submittal
deadline shall be accepted as timely submitted. The circumstances surrounding all bids
received and time stamped by the Clerk of the Board after the bid submittal deadline will be
evaluated by the procuring department, in consultation with the County Attorney's Office, to
determine whether the bid will be accepted as timely.
NOTICE TO ALL BIDDERS:
• FAILURE TO SIGN THE BID SUBMITTAL FORM WILL RENDER YOUR BID NON-
RESPONSIVE.
• THE BID SUBMITTAL FORM CONTAINS IMPORTANT CERTIFICATIONS THAT
REQUIRE REVIEW AND COMPLETION BY ANY BIDDER RESPONDING TO THIS
SOLICITATION.
MIAMI-DADE COUNTY
INTERNAL SERVICES DEPARTMENT
PROCUREMENT MANAGEMENT DIVISION
MIAMI-DADE COUNTY BID NO.: IB8091-0/18
SECTION 1
GENERAL TERMS AND CONDITIONS
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
All general terms and conditions of Miami-Dade County Procurement Contracts for
Invitations to Bid are posted online. Persons and Companies that receive an award from
Miami-Dade County through Miami-Dade County's competitive procurement process must
anticipate the inclusion of these requirements in the resultant Contract. These standard
general terms and conditions are considered non-negotiable subject to the County's final
approval.
All applicable terms and conditions pertaining to this solicitation and resultant contract may
be viewed online at the Miami-Dade County Procurement Management website by clicking
on the below link:
http://www.miamidade.gov/procurement/library/boilerplate/general-terms-and-conditions-
rl 3-5.Pdf
Revised 1/29/13
Version 13
MIAMI-DADE COUNTY BID NO.: IB8091-0/18
SECTION 2
SPECIAL CONDITIONS
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this solicitation is to obtain recycling services for toner, inkjet, and laser
cartridges throughout County facilities to generate revenue in support of the Miami-Dade
County Summer Youth Jobs Program in conjunction with the County's needs.
The successful bidder shall furnish and provide all labor, materials, equipment, and
transportation necessary to perform all operations in connection with the collection, sale,
and recycling of toner, inkjet, and laser cartridges and submission of revenue payments to
the County. No charges for any services in conjunction with the contract will be accepted by
the County.
The funds generated by the contract will benefit the Miami-Dade County Summer Youth
Jobs Program in accordance with Resolution No. R-974-02.
Note to Bidders: This contract does not include purchases.
2.2 TERM OF CONTRACT: FIVE(5) YEARS
This contract shall commence on the first calendar day of the month succeeding approval of
the contract by the Board of County Commissioners, or designee, unless otherwise
stipulated in the Notice of Award Letter which is distributed by the County's Procurement
Management Division, and contingent upon the completion and submittal of all required bid
documents. The contract shall expire on the last day of the last month of the contract term.
2.3 METHOD OF AWARD: TO A SINGLE VENDOR OFFERING THE HIGHEST REVENUE IN
THE AGGREGATE
Award of this contract will be made to the responsive, responsible, vendor who submits the
highest revenue in the aggregate, and meets the minimum qualification requirements
specified below. If a vendor fails to submit an offer on all items, its overall offer may be
rejected. The County will award the contract to a single vendor.
2.3.1 MINIMUM QUALIFICATION REQUIREMENTS
Bidder(s) shall provide evidence of three comparable contracts similar in scope of
services performed satisfactorily for a Commercial or Governmental Agencies which
the bidder is/was the prime contractor either ongoing or completed within the past
two years.
Bidder(s) shall provide the following information:
(i) Company Name
(ii) Company Address
(ii) Contact person
(iv) Phone number
(v) Email address
(vi) Work completed/in progress
-1 -
MIAMI-DADE COUNTY BID NO.: IB8091-0/18
SECTION 2
SPECIAL CONDITIONS
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
The provided information will allow the County to confirm the bidder's experience,
qualifications, and past performance in providing comparable services as identified in
the solicitation.
Where the information submitted by the bidder is insufficient. The County may
request additional, specific evidence of the bidder's qualifications as necessary. The
County will consider any evidence available, or lack thereof, in determining bidder's
responsiveness and responsibility.
2.4 METHOD OF PAYMENT: MONTHLY
The successful bidder shall submit monthly payments by the twentieth (201h) calendar day of
each month to the County for the revenue generated. The payments shall reflect the
appropriate contract number, title, user agency location(s), and the numbers of cartridges
received and recycled from the County during the specified time period.
All payments shall be submitted to:
Miami-Dade County
Community Action and Human Services Department
Overtown Transit Center
701 NW 1St Court, 10th Floor
Miami, Florida 33136
Attn: Alberto Parjus, Bolanle Shorunke-Jean or Shirley Almeida
A copy of the monthly payments invoice shall be submitted to:
Miami-Dade County
Regulatory and Economic Resources Department
Resource Conservation Committee
701 NW 1 St Court, Suite 200
Miami, Florida 33136
Attn: Herb Balfour, Chair
2.5 CONTACT PERSON
For any additional information regarding the terms and conditions of this solicitation and
resultant contract, Contact: Ruth Laureano, at (305) 375-5765 email—
ruthl(a_�miamidade.gov.
2.6 ACCIDENT PREVENTION AND REGULATIONS
Precautions shall be exercised at all times for the protection of persons and property. All
vendors performing services under this contract shall conform to all relevant OSHA, State
and County regulations during the course of such effort. Any fines levied by the above
mentioned authorities for failure to comply with these requirements shall be borne solely by
the responsible vendor.
-2-
MIAMI-DADE COUNTY BID NO.: IB8091-0/18
SECTION 2
SPECIAL CONDITIONS
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
2.7 CLEAN-UP
All unusable materials and debris shall be removed from the premises at the end of each
workday, and disposed of in an appropriate manner. Upon final completion, the vendor shall
thoroughly clean up all areas where work has been involved as mutually agreed with the
associated user department's project manager.
2.8 FACILITIES MAY BE REPLACED OR DELETED
Although this solicitation and resultant contract identifies specific facilities for collection of
containers, it is hereby agreed and understood that any County department or agency
facility may be replaced or deleted at the option of the County. The replaced and deleted
site(s) shall be noted to this contract by formal modification to the award sheet.
2.9 LEGAL REQUIREMENT FOR POLLUTION CONTROL
It is the intent of these specifications to comply with the Miami-Dade County Pollution
Control Ordinance as stated in Chapter 24 of the Miami-Dade Code. This ordinance is
made a part of these specifications by reference and may be obtained, if necessary, by the
vendor through the Department of Regulatory and Economic Resources, 701 NW 1St Court.,
Miami, Florida 33136, Telephone (305) 372-6789.
-3-
MIAMI-DADE COUNTY BID NO.: IB8091-0/18
SECTION 3
TECHNICAL SPECIFICATIONS
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
3.1 SCOPE OF SERVICES
The intent of this solicitation is to. obtain recycling services for toner, inkjet, and laser
cartridges throughout County facilities to generate revenue in support of the Miami-Dade
County Summer Youth Jobs Program in conjunction with the County's needs. The
successful bidder shall furnish and provide all labor, materials, equipment, and
transportation necessary to perform all operations in connection with the collection, sale,
and recycling of toner, inkjet, and laser cartridges and submission of revenue payments to
the County.
No charges for any services in conjunction with the contract will be accepted by the County.
Note to Bidders: This contract does not include purchases.
3.2 DEFINITIONS
Toner Cartridge: A self-contained, removable module that is inserted into a slot for use
in printers, copiers and fax machines.
Laser Cartridge: The black powder, which is used in an electrostatic process by, laser
printers, facsimiles and copy machines.
Inkjet Cartridge: Cartridges that supply ink for inkjet printers.
Drum Unit: The paper and ink output device of the printer.
3.3 CONTRACTOR'S CONTAINERS
The successful bidder shall inspect the collection areas at the designated County pickup
facilities to determine the size of empty containers to be delivered at each of the facility
collection sites. In addition, the successful bidder shall place one container on each floor of
the multi-story buildings in a location worked out in conjunction with the building manager.
The successful bidder shall have fourteen (14) calendar days to deliver the initial shipment
of containers to County's facilities after notification by the user agency. These containers will
be used to collect the cartridges until they are picked up.
Containers shall be picked up at deleted facilities or at the termination of the contract within
seven (7) calendar days of the termination of service date. Containers not recovered/picked
up within the allotted time frame will be considered abandoned by the vendor and become
County property.
Ownership of the containers used in this program remains with the vendor. It is the
contractor's responsibility to place and maintain containers at the County's facilities. The
vendor shall ensure a sufficient number of containers are available at each facility to
eliminate problems with overflow and spillage. If full containers are removed by the vendor
to facilitate processing, they shall be replaced by empty containers.
The containers shall clearly be identified with the contractor's name and telephone number.
Upkeep and maintenance of the containers shall be the responsibility of the vendor.
-4-
MIAMI-DADE COUNTY BID NO.: IB8091-0/18
SECTION 3
TECHNICAL SPECIFICATIONS
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
Spillage of any material at any collection site shall be immediately cleaned up by the vendor.
3.4 COLLECTION OF CARTRIDGES
The successful bidder shall have forty-eight (48) hours to pick-up the containers from the
County pickup facilities after notification by the County contact person or designee. In cases
where the. pickup will be delayed the successful bidder shall notify the requesting
department contact. The department contact may negotiate a revised pickup schedule.
The vendor shall be responsible for recycling of toner, inkjet, and laser cartridges that
cannot be re-sold.
The designated County pickup facilities are as follows:
Department Address Pickup Location(s) Point of Service
Miami-Dade Fire 9300 NW 41 Street
Rescue Doral, FL 33178 1
Internal Services— 980 W 84 Street
County Store Hialeah, FL 33014 1
Miami-Dade Police 9111 NW 25 Street
Doral, FL 33172 1
(rear of the complex)
Park & Recreation— 10775 SW 84 Street
Kendall Warehouse Miami, FL 33173 1
Stephen P. Clark 110 NW 3 Street
Center(SPCC) Miami, FL 33128 30 Loading Dock
(loading dock
Miami-Dade Aviation— 4331 NW 22 Street
Warehouse Miami, FL 33122 1
Building 3040 -
(east side)
Miami-Dade Water& 3071 SW 38 Avenue
Sewer Miami, FL 1
(5th Floor)
Clerk of Courts 140 West Flagler
Street 16 1 st Floor south
Miami, FL side
(1St Floor)
Alexander Orr Water 6800 SW 87 Avenue
Treatment Plant Miami, FL 33173 1
Regulatory & 11805 SW 26 Street,
Economic Resources Suite 106 2
— Building and Miami, FL 33175
Neighborhood (Coral Way)
Compliance
-5-
MIAMI-DADE COUNTY BID NO.: IB8091-0/18
SECTION 3
TECHNICAL SPECIFICATIONS
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
Department Address Pickup Location(s) Point of Service
Regulatory& Overtown Transit
Economic Resources Village 22 Overtown Transit
701 NW 1St Court, 2"d Village North
Floor loading dock
Miami, FL 33136
State Attorney's Office 1350 NW 12 Avenue
Room N-448 5 West side loading
Miami, FL dock
Port Miami 1015 North America
Way 2"d Floor 1
Miami, FL 33132
South Dade 10710 SW 211 Street Government
Government Center Cutler Bay, FL 33189 4 Center
(basement)
Data Processing 5680 SW 87 Avenue Data processing
Miami, FL 33173 4 loading dock
3.5 MONTHLY PROJECT REPORTS
By the twentieth (20th) of each month, the vendor shall submit a spreadsheet report
reflecting the appropriate contract number, title, user agency and location(s), and the
quantities for each type of cartridges collected during the prior month. The spreadsheet
should indicate which used cartridges qualify for reimbursement showing the totals by type.
A copy of the spread sheet shall be distributed to:
Miami-Dade County Community Action and Human Services Department
Overtown Transit Center
701 NW 1 St Court, 10th Floor
Miami, Florida 33136
Attn: Alberto Parjus, Bolanle Shorunke-Jean or Shirley Almeida
and
RER-Environmental Resources Management
Attn: Herb Balfour, Chair
Resource Conservation Committee
701 NW 1st Court, Suite 200
Miami, Florida 33136
Any information provided to the County is subject to audit by the County. Pertinent back-up
information must be available upon County's request. All information should be transmitted
as agreed upon by the parties.
-6-
MIAMI-DADE COUNTY BID NO.: IB8091-0/18
SECTION 3
TECHNICAL SPECIFICATIONS
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
3.6 MANUFACTURERS CARTRIDGES USED BY DEPARTMENTS
The below listing is a representative sampling of existing cartridges used throughout the
County. This list is not intended to be all-inclusive, and new manufacturer lines may be
added or deleted as required by the County.
Toner Cartridges; Ricoh, Canon, Xerox, Sharp, Toshiba
Laser Cartridges; Brother, Canon, HP, IBM, Lexmark, Panasonic, Omnifax
Inkjet Cartridges; HP, Canon, Brother, Epson, Lexmark, Xerox/Tektronic
Drum Units; Sharp, Panasonic, Xerox, Brother, HP
-7-
MIAMI-DADE COUNTY BID NO.:IB8091-0/18
SECTION 4
BID SUBMITTAL FORM
Submit Bid To: OPENING: 2:00 P.M.
FRIDAY
PROCUREMENT MANAGEMENT AUGUST 23, 2013
Vendor Assistance Section
Stephen P. Clark Center
111 NW 1St Street, 13th Floor
Miami, FL 33128-1983 MIAM I%
PLEASE QUOTE PRICES F.O.B. DESTINATION, FREIGHT ALLOWED, LESS TAXES,
DELIVERED IN MIAMI-DADE COUNTY, FLORIDA.
NOTE: Miami-Dade County is exempt from all taxes (Federal, State, Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: ISD/PM Date Issued: This Bid Submittal Consists of
Ruth 8114/13 Pages 8 through 13 &
Laureano Affidavits
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal.
Such other contract provisions, specifications, drawings or other data as are attached or incorporated by
reference in the Bid Submittal, will be received at the office of the Clerk of the Board at the address shown
above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or
services described in the accompanying Bid Submittal Requirement.
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
A Bid Deposit in the amount of NIA the total amount of the bid shall accompany all bids.
A Performance Bond in the amount of N/A the total amount of the bid will be required upon execution of the
contract by the successful bidder and Miami-Dade County.
DO NOT WRITE IN THIS SPACE
ACCEPTED HIGHER THAN LOW
NON-RESPONSIVE NON-RESPONSIBLE
DATE B.C.C. NO BID FIRM NAME
ITEM NOS.ACCEPTED
COMMODITY CODE: 962-70
Procurement Contracting Associate: Ruth Laureano
RETURN ONE ORIGINAL AND TWO COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS.
FAILURE TO SIGN THE BID SUBMITTAL FORM IN SECTION 4 WILL RENDER YOUR BID
NON-RESPONSIVE.
-8-
MIAMI-DADE COUNTY BID NO.:1B8091-0/18
SECTION 4
BID SUBMITTAL FOR:
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
FIRM NAME:
4.1 COLLECTION OF CARTRIDGES
Monthly
Description Est. Qty. Unit Price To Be Paid To
The County
Toner Cartridges 4,700 $ /Ea.
Laser Cartridges 3,500 $ /Ea.
Inkjet Cartridges 800 $ /Ea.
Drum Units 10 $ /Ea.
4.2 List three verifiable references of Commercial or Governmental Agencies either ongoing or
completed in the past two years as requested in, Section 2.3.1
REFERENCE 1:
Company Name:
Address:
Contact Person:
Telephone Number:
E-Mail Address
Work Completed/ In Progress:
-9-
MIAMI-DADE COUNTY BID NO.:1B8091-0/18
SECTION 4
BID SUBMITTAL FOR:
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
FIRM NAME:
Company Name:
Address:
Contact Person:
Telephone Number:
E-Mail Address
Work Completed/ In Progress:
REFERENCE 3z3 a
Company Name:
Address:
Contact Person:
Telephone Number:
E-Mail Address:
Work Completed/ In Progress:
- 10-
MIAMI-DADE COUNTY BID NO.: IB8091-0/18
SECTION 4
BID SUBMITTAL FOR:
TONER, INKJET, AND LASER CARTRIDGE RECYCLING SERVICES
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
- 11 -
MIAMI-DADE COUNTY BID NO.:1B8091-0/18
MIAM MDE
0
BID SUBMITTAL FORM
Bid Title: Toner, Inkjet, And Laser Cartridge Recycling Services
By signing this Bid Submittal Form the Bidder certifies that it satisfies all legal requirements (as an entity)to do business with the County,
including all Conflict of Interest and Code of Ethics provisions in Section 2-11 of the Miami-Dade County Code. Any County employee or
member of his or her immediate family seeking to contract with the County shall seek a conflict of interest opinion from the Miami-Dade
County Ethics Commission prior to submittal of a Bid response or application of any type to contract with the County by the employee or his
or her immediate family and file a copy of that request for opinion and any opinion or waiver from the Board of County Commissioners with
the Clerk of the Board. The affected employee shall file with the Clerk of the Board a statement in a form satisfactory to the Clerk disclosing
the employee's interest or the interest of his or her immediate family in the proposed contract and the nature of the intended contract at the
same time as or before submitting a Bid, response,or application of any type to contract with the County. Also a copy of the request for a
conflict of interest opinion from the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County
Commissioners,must be submitted with the response to the solicitation.
In accordance with Sec.2-11.1(s)of the County Code as amended,prior to conducting any lobbying regarding this solicitation,the Bidder
must file the appropriate form with the Clerk of the Board stating that a particular lobbyist is authorized to represent the Bidder.
Failure to file the appropriate form in relation to each solicitation may be considered as evidence that the Bidder is not a responsible
contractor.
The Bidder confirms that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person
submitting a Bid for the same goods and/or services and in all respects is without collusion, and that the Bidder will accept any resultant
award. Further, the undersigned acknowledges that award of a contract is contingent upon vendor registration. Failure to register as a
vendor within the specified time may result in your firm not being considered for award.
Pursuant to Miami-Dade County Ordinance 94-34, any individual, corporation, partnership, joint venture or other legal entity having an
officer,director,or executive who has been convicted of a felony during the past ten (10)years shall disclose this information at the time of
bid or proposal submission.
❑ Place a check mark here only if bidder has such conviction to disclose.
By executing this proposal through a duly authorized representative, the proposer certifies that the proposer is not on the Scrutinized
Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,as those terms
are used and defined in sections 287.135 and 215.473 of the Florida Statutes. In the event that the proposer is unable to provide such
certification but still seeks to be considered for award of this solicitation,the proposer shall execute the proposal through a duly authorized
representative and shall also initial this space: . .In such event, the proposer shall furnish together with its proposal a duly
executed written explanation of the facts supporting any exception to the requirement for certification that it claims under Section 287.135 of
the Florida Statutes. The proposer agrees to cooperate fully with the County in any investigation undertaken by the County to determine
whether the claimed exception would be applicable. The County shall have the right to terminate any contract resulting from this solicitation
for default if the proposer is found to have submitted a false certification or to have been placed on the Scrutinized Companies for Activities in
Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List.
LOCAL PREFERENCE CERTIFICATION: For the purpose of this certification, a"local business"is a business located within the limits of
Miami-Dade County (or Broward County in accordance with the Interlocal Agreement between the two counties) that conforms with the
provisions of Section 1.10 of the General Terms and Conditions of this solicitation and contributes to the economic development of the
community in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment
opportunities and the support and increase to the County's tax base.
❑ Place a check mark here only if affirming bidder meets requirements for Local Preference. Failure to complete this
certification at this time(by checking the box above)may render the vendor ineligible for Local Preference.
LOCALLY-HEADQUARTERED BUSINESS CERTIFICATION: For the purpose of this certification, a"locally-headquartered business"is a
Local Business whose "principal place of business" is in Miami-Dade County, as defined in Section 1.10 of the General Terms and
Conditions of this solicitation.
❑ Place a check mark here only if affirming bidder meets requirements for the Locally-Headquartered Preference(LHP). Failure
to complete this certification at this time(by checking the box above)may render the vendor ineligible for the LHP. The address of
the locally-headquartered office is
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Version 12
MIAMI-DADE COUNTY BID NO.:1B8091-0/18
miAm
BID SUBMITTAL FORM
LOCAL CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISE CERTIFICATION: A Local Certified Service-Disabled
Veteran Business Enterprise is a firm that is(a)a local business pursuant to Section 2-8.5 of the Code of Miami-Dade County and(b)prior to
bid submission is certified by the State of Florida Department of Management Services as a service-disabled veteran business enterprise
pursuant to Section 295.187 of the Florida Statutes.
❑ Place a check mark here only if affirming bidder is a Local Certified Service-Disabled Veteran Business Enterprise. A copy of
the certification must be submitted with this proposal.
COUNTY USER ACCESS PROGRAM(UAP):Joint purchase and entity revenue sharing program
For the County's information,the bidder is requested to indicate,at'A'and'B'below,its general interest in participating in the Joint Purchase
Program of the County User Access Program (UAP)described in Section 1.35 of this contract solicitation, if that section is present in this
solicitation document. Bidder participation in the Joint Purchase portion of the UAP is voluntary, and the bidder's expression of general
interest at'A'and'B'below is for the County's information only and shall not be binding on the bidder.
A. If awarded this County contract,would you be interest in participating in the Joint Purchase portion of the UAP with respect to other
governmental,quasi-governmental or not-for-profit entities located within the geographical boundaries of Miami-Dade County?
Yes No
B. If awarded this County contract,would you be interested in participating in the Joint Purchase portion of the UAP with respect to
other governmental, quasi-governmental or not-for-profit entities located outside the geographical boundaries of Miami-Dade
County?
Yes No
Firm Name:
Street Address:
Mailing Address(if different):
Telephone No.: Fax No.:
Email Address: FEIN No.
Prompt Payment Terms: % days net days (Please see paragraph 1.2 H of General Terms and Conditions)
Signature: (Signature of authorized agent) .
*`By signing this document the bidder agrees to all Terms and Conditions of this Solicitation and the resulting Contract."
Print Name: Title:
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF
ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE
SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE COUNTY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF
ITS OFFER.
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M1AMI�OADE
e
APPENDIX
AFFIDAVITS
INFORMAL BIDS
Miami-Dade County
MIAMI O Internal Services Department
° Procurement Management Division
Affirmation of Vendor Affidavits
In accordance with Ordinance 07-143 amending Section 2-8.1 of the Code of Miami-Dade County, effective June 1, 2008, vendors are required to
complete a new Vendor Registration Package,including a Uniform Affidavit Packet(Vendor Affidavits Form), before being awarded a new contract.The
undersigned affirms that the Vendor Affidavits Form submitted with the Vendor Registration Package is current,complete and accurate for each affidavit
listed below.
Federal Employer
Contract No.: Identification Number(FEIN):
Contract Title:
Affidavits and Legislation/Governing Body
I. Miami-Dade County Ownership Disclosure 6. Miami-Dade County Vendor Obligation to County
Sec.2-8.1 of the County Code Section 2-8.1 of the County Code
2. Miami-Dade County Employment Disclosure 7. Miami-Dade County Code of Business Ethics
County Ordinance No.90-133,amending Section 2.8-1(d)(2)of the County Code Article 1,Section 2-8.1(i)and 2-11(b)(1)of the County Code through(6)and(9)of the County
Code and County Ordinance No 00-1 amending Section 2-11.1(c)of the County Code
3. Miami-Dade County Employment Drug-free Workplace 8• Miami-Dade County Family Leave
Certification Article V of Chapter 11 of the County Code
Section 2-8.1.2(b)f the County Code
4. Miami-Dade County Disability Non-Discrimination 9• Miami-Dade County Living Wage
Article 1,Section 2-8.1.5 Resolution R182-00 amending Section 2-8.9 of the County Code
R-385-95
5. Miami-Dade County Debarment Disclosure 10. Miami-Dade County Domestic Leave and Reporting
Section 10.38 of the County Code Article 8,Section 11A-6011A-67 of the County Code
Printed Name of Affiant Printed Title of Affiant Signature of Affiant
Name of Firm Date
Address of Firm State Zip Code
Notary Public Information
Notary Public—State of County of
Subscribed and sworn to(or affirmed)before me this day of, 20
by He or she is personally known to me ❑ or has produced identification ❑
Type of identification produced
Signature of Notary Public Serial Number
Print or Stamp of Notary Public Expiration Date Notary Public Seal
Page 1 of 3
FAIR SUBCONTRACTING PRACTICES
(Ordinance 97-35)
In compliance with Miami-Dade County Ordinance 97-35, the Bidder shall submit with the bid proposal a
detailed statement of its policies and procedures (use separate sheet if necessary) for awarding
subcontractors in accordance with Section 1, Paragraph 1.15
❑ NO SUBCONTRACTORS WILL BE UTILIZED FOR THIS CONTRACT
Signature Date
Page 2 of 3
SUBCONTRACTOR/SUPPLIER LISTING
(Miami-Dade County Code Sections 2.8.1,2-8.8 and 10-34)
Name of Proposer: FEIN No.
In accordance with Sections 2-8.1, 2-8.8 and 10.34 of the Miami-Dade County Code, this form must be submitted as a condition of award by all
Proposers on County contracts for purchase of supplies,materials or services,including professional services which involve expenditures of$100,000 or
more,and all Proposers on County or Public Health Trust construction contracts which involve expenditures of$100,000 or more. The Proposers who is
awarded this contract shall not change or substitute first tier subcontractors or direct suppliers or the portions of the contract work to be performed or
materials to be supplied from those identified, except upon written approval of the County. The Proposers should enter the word "NONE" under the
appropriate heading of this form if no subcontractors or suppliers will be used on the contract and sign the form below.
In accordance with Ordinance No. 11-90, an entity contracting with the County shall report the race, gender and ethnic origin of the owners and
employees of all first tier subcontractors/suppliers. In the event that the recommended Proposer demonstrates to the County prior to award that the
race, gender, and ethnic information is not reasonably available at that time, the Proposer shall be obligated to exercise diligent efforts to obtain that
information and provide the same to the County not later than ten 0 0)days after it becomes available and,in any event,prior to final payment under the
contract.
(Please duplicate this form if additional space is needed.)
Principal Owner Employee(s)
(Enter the number of male and female owners by (Enter the number of male and
racelethnicity) female employees and the number
of emplo ees by race/ethnicity)
Business Name and Address
Scope of Work to Gender Race/Ethnicity Gender Race/Ethnicity
of First Tier Subcontractor/ principal be Performed by Owner Subcontractor/
Subconsultant
Subconsultant = =y e =H
Cc
M F t R n a Qa L M F s n Qa w Cc N_ _ _
M ev in N > 0 m �' a > 0
— Z = •a
Q Zz Zz
Principal Owner Employee(s)
(Enter the number of male and female owners by (Enter the number of male and
racelethnicity) female employees and the number
of em to ees by racelethnicity)
Supplies/Material Gender Race/Ethnicity Gender Race/Ethnicity
Business Name and Address Principal s/Services to be
of First Tier Direct Supplier Owner Provided by r
Supplier d Y d cc —
M F r m c a c �Q s M F s _R c EQ s
3 _ a -- _ a
7 m N R N N > 0 m H N > 0
_ •W =
Q Zz Zz
Mark here if race,gender and ethnicity information is not available and will be provided at a later date. This data may be submitted to contracting department or on-
line to the Small Business Development of the Department of Regulatory and Economic Resources at http://www.miamidade.gov/business/business-development-
contracts.asp.As a condition of final payment,Proposer shall provide subcontractor information on the Subcontractor Payment Report Sub 200 form which can be
found at http://www.miamidade.gov/business/library/forms/subcontractors-payment.pdf.
I certify that the representations contained in this Subcontractor/Supplier listing are to the best of my knowledge true and accurate.
Signature of Proposer Print Name Print Title Date
Page 3 of 3