Certification of Contract - Transvalue, Inc. $52,360 MI'AMIBEACH .
CITY OF MIAMI BEACH
l—
CERTIFICATION OF CONTRACT /
TITLE: For Armored Car Services
CONTRACT NO.: 2014-002-ITB-MF
EFFECTIVE DATE(S): This Contract shall remain in effect for three (3) years from date of
Contract execution by the Mayor and City Clerk, and may be
renewed, at the sole discretion of the City, tl bugh it's City Manager,
for three (3) additional years, on a year-to-year basis, upon mutual
agreement between the two parties.
SUPERSEDES: N/A
CONTRACTOR(S): Transvalue, Inc.
ESTIMATED ANNUAL CONTRACT AMOUNT: $52,360
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the .
City of Miami Beach, Florida, on January 15, 2014, for approval to award a contract,
upon execution between the City of Miami Beach, Florida, and Contractor.
B. EFFECT - This Contract is entered into to provide for armored car services pursuant to
City Invitation to Bid No. 2014-002-ITB-MF and any addenda thereto (the ITB), and
Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in
response thereto may hereinafter collectively be referred to as the "Contract
Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Department of Procurement Management
policies and procedures, at the prices indicated, exclusive of all Federal, State and local
taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number
2014-002-ITB-MF.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, John Rebar, Parks and Recreation i
Director at 305-673-7000 ext. 6643. t
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of
supplies and/or commencement of any services/work by Contractor.
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
1
Certification of Contract
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133,
Florida Statutes, a person or affiliate who is a contractor, consultant or other provider,
who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to the
City, may not submit a bid on a contract with the City for the construction or repair of a
public building or public work, may not submit bids on leases of real property to the City,
may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with the City, and may not transact any business with the
City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
category two purchases for a period of 36 months from the date of being placed on the
convicted vendor list. Violation of this section by Contractor shall result in cancellation of
the Contract and may result in Contractor debarment.
I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Supplies, work, and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or the Contract Documents.
The parties expressly acknowledge that it is not their intent to create any rights or
p p Y 9
obligations in any third person or entity under this Contract and/or the Contract
Documents.
1
'I
2
Certification of Contract
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Alex Denis, Procurement Director
City of Miami Beach
Department of Procurement Management
1700 Convention Center Drive
Miami Beach, Florida 33139
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
Transvalue Inc.
7421 N.W. 7 Street
Miami, Florida 33126
Attn: Jesus Rodriquez
Phone: 305-592-0997
Fax: 305-592-5798
E-mail: Jesus.rodriguezir(a,transvalueinc.net
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
{
City's failure,to enforce any provision of the Contract Documents shall not be deemed a '
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract. 1
M. SEVERANCE - In the event a ortion of this Contract and/or the Contract Documents is
P 1
found by a court of competent jurisdiction to be invalid, the remaining provisions shall 1
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
3
Certification of Contract
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
-be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and/or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail.
4
WU
f.
e on of n rac
-�ve caused e 0 Contract to
the City and Contra d this� Certification I n of C.ohtr
S_ i'r -s-
be- sign0d,and ,attested 6n this -day of , 20 IV' by the respective duly
authorized representatives.
RACTOR -CITY OF,-MIAMI BEACH
CON
B By
Preside kntfSig AaNre yor
z v
Q-5
Print Name uatq
tp I,q
Date-
ATT T: ATTEST:'
Secretary/ ign at-
� pre City C�Iefk
Print Name'
Date
INIC
ORP ORA
"E D
A Cb
26
F:\PURc\$ALL\Solicit'ations1261412014-0027MF.-ITB Armored Car.Services\Contract12014-0-02-ITB-MF.doc
APPROVED AS TO
FORM &LANGUAGE
FO ECUTION
Date
torn
COMMISSI.ON ITEM SUMMARY
Condensed Title:
Request For Approval To Award A Contract To Transvalue, Inc. Pursuant To Invitation To Bid'(ITB)No.
2014-002 For Armored Car Services.
Key Intended Outcome Supported:
Strengthen internal controls.
Supporting Data (Surveys, Environmental Scan,etc.):
Issue:
Shall the City Commission approve-the award of Contract?
Item Summa /recommendation:
The purpose of this item is to approve a contract for armored car services pursuant to ITB 2014-002-
MF. The services are necessary to protect the City of Miami Beach (the"City") monies in transit from
Parking, Parks and Finance locations throughout the City in route to City's bank for deposit.
13 vendors were notified and downloaded the solicitation. Two (2) responses were received in
response to the solicitation.After review of bids received, the City recommends award to the lowest
responsive, responsible bidder, Transvalue, Inc.
RECOMMENDATION
Award contract to Transvalue,Inc.,the lowest responsive,responsible bidder,for an initial term of three
ears,with three one-year optional renewals, as stipulated in the ITB.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $7,000;00 Parking Department Account No.460-0462-000325
VL— 2 $6,000.00 Parking Department Account No. 142-6976-000325
3 $6,000.00 Parking Department Account No.463-1990-000325
4 $24,000.00 Parking Department Account No.480-0463-000325
5 $41680.00 Finance Department Account No. 011-0362-000343
OBPI 6 $2,340.00 Miami Beach Golf Club Account No. 011-0970-
000343
7 $2,340.00 Normandy Shores Golf Club Account No. 011-0975-
000343
Total $523360.00
i
Financial Impact Summary: The annual cost associated with armored car services to funds
availability approved through the annual budgeting process. Account information and availability of
funds shall be verified and approved for each request prior to procuring the services.The funding and
accounts noted above are the FY 2014 budget amounts approved by Commission.
City Clerk's Office Legislative Tracking: l
Alex Denis, Director Ext#6641
l
Sign-Offs:
De a ent D!Cqctor AssistantC&Manager City MAnilger
AD-
JR SE KG M PDW JLM
:5AGENDAQ anuaryllT 2014.002 Armored Car SyNices SUMMARY.doc
l
AGENDA[ITEM, �•�� �
MIAMIBEACH DATE "
63
i
.�- MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beoch,Florida 33139,www.mramibeachR.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City C mmission
FROM: Jimmy L. Morales, City Manager
DATE: ,January 15,2014
SUBJECT: REQUEST FOR APPROVAL TO AWA D A CONTRACT PURSUANT TO INVITATION
TO BID(ITB) NO.2014-002 FOR ARM RED CAR SERVICES
ADMINISTRATION RECOMMENDATION
Approve the award of the contract.
KEY INTENDED OUTCOME
Strengthen internal controls.
FUNDING
The annual cost associated with Armored Car Services is subject to funds availability
approved through the annual budgeting process. Account information and availability of
funds shall be verified and approved for each request prior to procuring the services. The
funding and accounts noted below are the FY 2014 budget amounts approved by
Commission.
$7,000.00 Parking Department Account No. 480-0462-000325
$61000.00 Parking Department Account No. 142-6976-000325
$6,000.00 Parking Department Account No. 463-1990-000325
$24,000.00 Parking Department Account No. 480-0463-000325
$4,680.00 Finance Department Account No. 011-0362-000343
$2,340.00 Miami Beach Golf Club Account No. 011-0970-000343
$2,340.00 Normandy Shores Golf Club Account No. 011-0975-000343 j
$52,360.00 Total
Should additional funding be required due to increased need of services,it will be subject to ,
the review and approval of the Office of Budget and Performance Improvement (OBPI).
i
BACKGROUND INFORMATION
The purpose of Invitation to Bid (ITB) No. 2014-002 is to establish a contract, by means of
sealed bids, with a qualified firm(s) to provide armored car services to protect the City of
Miami Beach (the"City") property and monies in transport from one location to another for
the Parking, Parks and Finance Departments.
'i
The contract(s)entered into with the successful bidder(s)shall remain in effect for three(3)
years. The price offered by the Bidder in its Bid Proposal shall be fixed for-the original three
(3)yearterm.The City,through its City Manager,shall have the option to renewthis contract
for an additional three (3) one-year periods on a year-to-year basis. Prior to completion of
each exercised contract term, the City may consider an adjustment to price based on
changes in the applicable CPI-U index,
I
i
64
Commission Memorandum
lTB 2014-002 A►mored Car Services
January 15, 2014
Page 12
ITS PROCESS
ITB No,2014-•002,was issued on October 11,2013,with a bid opening date of November 6,
2013. A total of four (4) addendums were issued, to answer to questions submitted by
prospective bidders, thus postponing the bid opening date to November 17, 2013. The
Public Group issued bid notices and nine(9) prospective bidders accessed the advertised
solicitation. Additionally, the Department of Procurement Management sent the ITB
document to four(4)firms. The notices resulted in the receipt of the following two (2) bids:
+ Transvalue, Inc.
+ Loomis Armored US, LLC
Brinks and Dunbar submitted "No Bid" responses due to some of the City's requirement
stated within the ITB, including same day delivery of-collected monies to the City's bank.
Loomis Armored US, LLC's bid, aside from being significantly higher than the bid from
Transvalue, was deemed non-responsive due to a list of contract exceptions submitted by
Loomis, including pricing and rate adjustments language and contract terms that did not
comply with the bid requirements.
The ITS stated that the lowest responsive,responsible bidder meeting all terms,conditions,
and specifications of the ITB will be recommended for award. Veterans and local
preferences were considered during the tabulation of the bids received. Please note that
neither veteran nor local preference was applied to any of the bidders.
The sole responsive bid received from Transvalue, Inc.was deemed responsive to the bid
requirements. In determining responsiveness and responsibility of the sole responsive
bidder,the Department of Procurement Management verified the following:
• Minimum Requirements
Transvalue, Inc. possesses a Class"B"Security Agency License in the State of Florida
for a three (3) year period, owns at least 10 vehicles and employs more than 20
employees.
• Financial Capacity
D&B Report was obtained indicating Transvalue Inc.has a low supplier evaluation risk
P 9 PP
rating.
a Past Performance
Transvalue has provided armored car services to the City for the past four(4) years.All
three (3) Departments serviced by Transvalue have provided positive feedback
regarding Transvalue's performance under the current contract. Other references
contacted provided a positive review.
1
1
� I
65
Commission Memorandum
fTB 2014-002 Am7ored Car Services
January 95, 2014
Pago 13
DPM benchmarked the price received from Transvalue, Inc. with pricing offered to Miami-
Dade County by Dunbar pursuant to contract 6092-0/14. The following table shows the
comparison:
Transvalue Dunbar
Item Description ITB 2014-002 MD Count
1 Cost per pick-up Monday-Friday $17.00 $18.05
Cost per pickup(After Hours,
2 Weekend and Holidays 1 $17.00 1 Nat available
Pricing eceived from Transvalue Inc.in response to the ITB and estimated annual amounts
9 p
is included in Appendix A.
Based on the above, it is recommended that Transvalue be awarded the contract.
Transvalue, Inc.
Transvalue, Inc.was founded in 1992 in Miami.The company has satisfactorily provided the
City of Miami Beach armored car services since 2009.Their customers includeboth private
and government agencies, including Global Spectrum (Miami Beach Convention Center),
Office of Veterans Affairs, Broward County and the Federal Reserve Bank among others.
i
CITY MANAGER'S REVIEW
After considering the review and recommendation of City staff,the City Manager exercised
his due diligence and is recommending to the Mayor and the City Commission to award a
contract to Transvalue, Inc.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission award a contract pursuant to Invitation to Bid(ITB)No.2014-002 for Armored
Car Services to Transvalue, Inc. in the amount of$52,360.
T:\AGENDAW141January\ITB 2014-402-MF Armored Car Services-MEMo.doc r
j{
f
I
I
66
C)
W +� M N O N
M .,
p ~ mom',-, t cy
t �
4
o
a 0 °
pLo to � W. o
0 0 0 °o
o o Q o 0
0 0�0 Q o N
e% C9 elf
r- to to
J 69
z 0 Q O b N
M
r �-
f- <tfl Oct 64
ems-' U U U (.3
Q) 4) N (1)
.� CO
Q)
E ti OD r O
�
d �-
w
W
cu
J 7 Ic
Wu. 5 cmv
l LJ U)
aD cv
a m Qo v � ccv E
W a � N
w �e CL
m co a Q M
< N C N
N c a a.x E ca
i
X Qa 0 C)
cn
C.1 ctii `m ,
cn
WCN M v O c
CL
d
67
I
THIS PAGE INTENTIONALLY LEFT BLAND �
68
MIAMIBEACH
1
City of Miarrii Beach,1700 Convention Center Drive,Miami Beacli,Florida 33139,www.miamlbeachfl.cgov
DEPARTMENT OF PROCUREMENT MANAGEMENT
Tel;305-673.-U90,Fax:305-673-7851
INVITATION TO BID NO. 2014j-002-MF
ADDENDUM NO. 4
November 22, 2013
ARMORED CAR SERVICES is amended as follows:
I. (Deadline for the receipt of bids remains November 27, 2013 at 3:00pm.
Il. The requirement to pickup on Thanksgiving Day is removed from the ITS.
Ill. Clarification to Section 4.2.4, "Funds must be deposited in the City's bank account on I
the date the money is picked-up from the City".
The City utilizes SunTrust vault services.The deposits must be delivered to SunTrust I
vault located at located at 5575 NW 87 Avenue, Miami,FL 33178 the day of the pick-up.
(Note that the address provided on the ITS document, 8750 NW 21st Terrace, Miami,
Florida 33172, Is replaced by the above).
THIS IS A FORMAL ADDENDUM THAT HAS TO BE ACKNOWLEDGED IN THE BID
ADDENDA ACKNOWLEDGEMENT" FORM. IF At, BIDDER FAILS TO ACKNOWLEDGE
RECEIPT OF THIS ADDENDUM AS PART OF ITS BID SUBMISSION, THE CITY
RESERVES THE RIGHT TO REQUEST,AND THE BIDDER MUST COMPLY WITHIN TWO
(2) BUSINESS DAYS AFTER RECEIPT OF WRITTEN REQUEST FROM THE CITY.
CITY OF MIAMI BEACH
r
i
lex Denis
ocurement Director
mf
� I
1
I
MIAMIBEACH
�Ciiy o$Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.mlamibeach(I,yov- e
DEPARTMENT OF PROCUREMENT MANAGEMENT
Tel:305-673-7490,Fax:305-673.7851
INVITATION TO DID NO. 2014-002-MF
ADDENDUM ISO. 3
November 19, 2013
ARMORED CAR SERVICES is amended as follows:
1. Deadline for the receipt of bids is hereby postponed until November 27,20'13 at 3:00prn.
INASMUCH AS THIS CHANGE DOES NOT MATERIALLY AFFECT THE BID DOCUMENT,
BIDDERS ARE NOT REQUIRED TO ACKNOWLEDGE THIS ADDENDUM TO BE DEEMED
RESPONSIVE.
I
i
CI AY OF MIAMI BEACH
lex De is
Procurement Director
mf
1
i
i
I
1
r
MIAMIREACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel:305-673-7490,Fax:305-673-7851
INVITATION TO BID NO. 2 013-002-MF
ADDENDUM NO. 2
November 8, 2013
ARMORED CAR SERVICES is amended as follows:
I. Deadline for the receipt of bids is hereby postponed until November 19,2013 at 3:00pm.
II. Bid Price Form has been revised to show cost per pick-up rates instead of weekly rates
(see attachment). Bidder shall provide Monday through Friday, regular business hours
pick-up rate,and weekend,after hours and holiday pick-up rate.Bidders must submit the
revised Bid Price Form in order to be considered for award. The following Holidays are
observed by the City:
New Year's Day, Martin Luther Icing, Jr. Birthday, Presidents' Day, Memorial Day, Labor
Day, Veterans' Day, Thanksgiving Day, Christmas Day.
Ill. DELETE Section 4.3 ADDITIONAL SERVICES in its entirety (strikethrough language
denotes deleted language):
4.3.1
PiGk ups. �,
4.3.2 GontraGteF shall provide the--GG°St of lies (bags,-tags, seals eto) tG
(JiSnr ien ef the City-.
IV. ADD language to section 4.2.9 as follows:
4.2.9.a The City utilizes 12"x16"tamper evident bank bags for Miami Beach Golf Club,
Normandy Shores Golf Club,City Hall Cashier and Customer Service Center locations.
The estimated annual usage is 1,000 bags. Vendor is responsible for providing bank
bags for these four locations whether at cost or at no charge.A space is provided on the
Cost Proposal form to price bank bags. If at no charge, please indicate so in the form. i
The Garages do not use vendor supplied bags,these are purchased through a separate j
solicitation.
4.2.9.b The contractor shall be responsible for the return of City supplied Deposit bags, j
cans or packages.Any bag, can or package not returned by the contractor shall either
be replaced by the contractor or the contractor shall reimburse the City at the current
replacement cost.
V. REVISE SECTION 3.21 ADDITION/DELETION OF FACILITIES (strikethrou h language
denotes deleted language):
3.21 ADDITIONAL/DELETION OF FACILITIES. Although this Solicitation identifies specific
facilities to be serviced, it is hereby agreed and understood that any department or facility may
be added/deleted to/from this contract at the option of the City.When an addition to the contract
i
iTB 2094-002—MF Armored Car Services
Addendum No. 2
Page 2 of 5
is required, successful bidder shall submit a cost proposal according to the rate per pick-up
submitted on the bid form for these new facilities.
$a4 ed--d-ependiiRg en the RUM Ae k- ps n r A/V,&ek-,AVh*1Gh V Fies-p er-faGriiT�yfii. If the
PFOPGsal GE)mpa-rab
^ted PF1Ge if in-the best-interest-ef the-Sfty.The new location will become part of the contract.
Vl. Add Section 6.12. Additional documentation. Bidder must submit the following
documentation in order to enable the City to evaluate requirements under Section 3.15
and Sections 4.2.1 through 4.2.3:
• Copies of required licenses for both bidder (Class "B" Security Agency), and
Bidder's employees servicing City of Miami Beach account (Security Officer
Class"D" and firearms license Class"G").
• Letter detailing the Bidder's capability to provide the services as outlined in
this Invitation to Bid, including but not limited to number of employees and
number of vehicles owned,office location,operating hours,and qualifications of
Bidder's personnel that will be assigned to work on the City's account (title,
years of experience, etc).
VII. Pre-bid meeting sign-in sheet is attached for bidder's information.
VIII. The following are answers to questions submitted by prospective bidders:
Question 1: Since the Respondent is required to submit an electronic copy of their response on CD-
ROM or Flash drive, will the City waive the requirement for an additional three paper copies?
Answer: No, three paper copies, in addition to the electronic copy, are required with your bid
submission.
Question 2: Can you provide a copy of the form the Respondent is required to complete in either Word
or Excel format?
Answer: Section 5,Bid Price Form,and Section 6, Bid Certifications and Affidavits are available
in Word format through the Public Purchase website, the City's bid notification system (see
Public Purchase information attached).
Question 3: What firm currently provides this service for the City? t
Answer: Transvalue, Inc.
Question 4: What is the City currently paying at each location for armored car service?
Answer:
Pick-up Location Cost per Week Pick-up Location Cost per Week
7th Street Garage $112 Coin Room $116
12th Street Garage $112 Cashier(City Hall $90
13th Street Garage $112 Miami Beach Golf Club $45 j
17th Street Garage $112 Normandy Shores Golf Club $45 '
i
Anchor Garage $112 Customer Service Center Included with City Hall
I
Question 5: Is the City currently paying a fuel surcharge and if so in what amount?
Answer: No. I
1
i
I TB 2014-002—MF Armored Car Services
Addendum No. 2
Page 3 of 5
Question 6: Does the Living Wage requirement of$11.28 per hour apply to this armored car services
bid?
• If so, please explain the required payroll reporting requirements.
• Can you provide a sample of the payroll reporting forms utilized by your current carrier?
• If the total annual value of this contract is less than$100,000 does the living wage requirement
still apply?
Answer: Please note that the Living Wage Ordinance does not apply to this contract. Any
reference to Living Wage is hereby removed from the ITB document.
Question 7: Paragraph 3.5 indicates that pricing is to be fixed for a three-year period. Since pricing is
fixed will the City accept a fuel surcharge to offset increases in the cost of fuel during the contract
period?
Answer: No.
Question 8:Regarding Section 4.0 will any of the City's locations accept delivery of deposits to the bank
on the next business day?
Answer: No,the City requires same day deposits for all locations.'
Question 9: Are all of the City's locations currently receiving same day delivery to the bank?
Answer: Yes.
Question 10: The Garage locations indicate service is required every day except Christmas Day. Will
these locations consider excluding the pickup requirement for Thanksgiving Day?
Answer: No, pick-up on Thanksgiving day is required.
Questions 11:Section 4 indicates the Coin room has 25 bags of coin daily. Is that the maximum number
of coin bags or the average number?
Answer: 25 bags is the average number of bags daily. The amount of bags varies.
• What is the weight of each coin bag?
Answer: Average: 50lbs for quarters/dimes, and 45 Ibs for nickels.
• Please describe the location where the coin bags are picked up. For example, is there a dock?
Is the pickup point at ground level?
Answer: The coin room is at ground level.
• What equipment does your current provider use to pick up these coin bags?
Answer: The coin room has a dolly ready with bags of coins on it for pick up.
Question 12: Does the Miami Beach Golf Club and the Normandy Shores Golf Club require two day
service year-round?
Answer: Yes.
i
Question 13: Do any of the pickup points have security requirements that the Carrier should be aware
of? For example, is the Carrier permitted to be armed at all times in the performance of their duties?
Answer:This can be discussed in detail after award of contract however,there are no security
requirements that will prevent the carrier to be armed while performing their duties.
q p p
Question 14: Paragraph 4.2.11 indicates that change money will be requested from Sun Trust Bank.
What is the average value of a change pick up/delivery for each location? i
Answer: On average, the Miami Beach Golf Club requests $1,000, and North Shore Golf Club
requests$500 of change money. a
I7-8 2014-002—MF Armored Car Services
Addendum No. 2
Page 4 of 5
Question 15: Paragraph 4.3.2 requests the cost of supplies and the examples provided include bags,
tags, seals, etc. Are any City locations using anything other than tamper evident bank bags?
Answer: Please note that section 4.3.2 has been deleted. Refer to revised Section 2.2.9. for
supplies needed by the City.
® Please indicate the size and quantity of tamper evident bank bags that you would like priced.
Answer: If supplied at a cost to the City, provide price for 12"x16"tamper evident bags.If
no charge,please indicate so on the bid form.Citywide usage is approximately 1,000 bags
per year.
Question 16: Section 5.0, Bid Pricing Form, requires pricing per week. Can the Respondent quote per
month rates?Can you provide a Pricing Form that permits the respondent to quote per month pricing?
Answer:The bid proposal form has been revised to show rates per pick-up, monthly pricing will
not be accepted. Please ensure you submit your bid using the revised form or your bid will be
considered non-responsive.
Question 17: Paragraph 6.5 requires the Respondent to request a D&B report be sent directly to the
City. We believe the City must request this report directly from Dun and Bradstreet. Please advise how
the Respondent should proceed. In lieu of a D&B report will the City accept the Respondent's financial
information such as key ratios?
Answer: The prospective Provider shall request the report from D&B at:
https://supplierportal.dnb.com/webapp/wcs/stores/`serviet/SupplierPortaI?storeId=11696
The City reserves the right to require other financial information (e.g., audited financial
statements, bonding capacity, credit history, etc.), as part of the solicitation submittal
requirements or during the evaluation process, as necessary to evaluate financial capacity.
Please refer page 14 of the ITB document, Section 6.1 Financial Capacity.
Question 18: Does Paragraph 6.10 waive the Living Wage reporting requirement?
Answer: Living wage requirement does not apply to this contract.
Question 19: Paragraph 6.11 requires equal benefits for employees with spouses/domestic partners for
contracts over$100,000. Is that$100,000 per year or total contract term?
Answer: The equal benefits requirement applies to contracts valued at $100,000 or more per
contract term.
® Is the Respondent required to provide answers to Paragraph 6.11 if the contract value is less
than $100,000?
Answer: If your bid is less than $100,000 for the three-year contract term, you may omit
response to Section 6.1.1.
® This.section further states that the Respondent must submit supporting documentation such as a
statement from the insurance provider or a copy of the plan document. It also asks for a copy of
leave programs. Can this requirement be waived until after a determination of contract award?
Answer: No, documentation that provides proof of domestic partner benefits must be
submitted prior to the determination for award when contract award exceeds$100,000.
O Does this requirement apply if the contract value is less than $100,000
Answer:The equal benefits requirement does not apply to a contract terms valued at less
than $100,000. j
i
9
--
Addendum No. 2
Page 5 of 5
THIS IS A FORMAL ADDENDUM THAT HAS TO 131E ACKNOWLEDGED IN THE
DID ADDENDA ACKNOWLEDGEMENT FORM. IF A BIDDER FAILS TO
ACKNOWLEDGE RECEIPT OF THIS ADDENDUM AS PART OF ITS BID
SUBMISSION, THE CITY RESERVES THE RIGHT TO REQUEST, AND THE
BIDDER MUST COMPLY WITHIN TWO�(2)BUSINESS DAYS AFTER RECEIPT OF
WRITTEN REQUEST FROM THE CITY.
CI F IAMI BEACH
Denis
0 Procurement Director
-mf
1
1
1
n
I
J
{
i
ITB 2014-002-MF—Armored Car Services Section 5—Bid Price Form
Revised 1118113
SECTION 5.0
BID PRICE FORM
Bidder affirms that the prices stated on the bid price form below represents the entire cost of the items in full accordance
with the requirements of this ITB,inclusive of its terms,conditions,specifications and other requirements stated herein,and
that no claim will be made on account of any increase in wage scales,material prices,delivery delays,taxes,insurance,cost
indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in
advance.The Bid Price Form(Section 5)shall be completed mechanically or,if manually,in ink.Bid Price Forms(Section
5)completed in pencil shall be deemed non-responsive.All corrections on the Bid Price Form (Section 5)shall be
initialed.
. .
Desqri e e W a p
1 Cost per pick-up(Monday-Friday) 2,460 Each $ $
Cost per pick-up(After Hours,Weekend and
2 Holidays) - 680 Each $ $
3 One time set-up cost if any 1 Each $ $
12 x16 bag ba tamper indicate cost if
p
4 an 1,000 Each $ $
TOTAL 1 -4 $ $
• $
s 0 e '
It
Company:
Authorized Representative:
Address:
Telephone:
Email:
1
Authorized Representative's Signature:
I
I
l
:i
a
MIAMIBEACH
PRE.81D SIGN-IN .SHEET
.DATE: October 23, 2013
IT-B No.: 2014-002-MFR
TITLE: ARMO-R'E,D CAR SERVICES'E'LEVATO'RS-RENOVATION
LOCATION: -CITE' HAIL—City Manager's Small Conlferenee Room
NAME (PLEASE PRINT) COMPANY NAME- E-MAIL ADDRESS PHONE# FAX#
('Required) (Optional}
Marta Fernandez Rubio City of Miami Beach—Procurement 30-5-:673-7000.x- 30'5-394-4003
mfernandezru.bio.@mlamlb.eachfl.gov ov 62-63 63
jx • ���
mt-ctm; a 34S-673-�1zs
L 0��k ��. �a �* A1
tt� Z�- 1 ac
1
dv cwd rml"r e avelig",Ova'.' �I a' P 74-5;_ l
jn . P(o) LW D06b .
C M 0 PQ (e-7
i
i
J I
1
.I {
' I
Iy
h
I
f'
•
MIAMI 1I BEACH � ° iS',;�3 •4�� �� •�` Fes`' �'y���,� s�
Sic
\ y� - ��- -;t .• �, - a rr
s '. � +• ,
' .__ ..� -i- j,.t. -• - ���i t•.; �;; /�`�Y �•.am...x�..ar.+Rw�.rae.xaa v�mwe;fin-•-m'n r-ae-�c+r:_a �Za..` .
:.dam ar::'.axr.:_••.� "f a' _
• ' •-,=•�; ! �m K7C.-n�sea.n,Yemrt+t•secv "a•�aCV.°�°^,r� n-sa
w �
ATTENTION ALL VENDORS
I Y., y The Procurement Division of the City of Miami Beach,
Florida is pleased to announce a partnership with Public
Purchase. Public Purchase is a web-based service that
R. allows the distribution of competitive solicitations and
. quotes to maximize the number of potential vendors
reached b governmental agencies through an easy to
Yg g g Y
s r," use e-Procurement system. If you would like to be noti-
• ° = fled of available competitive solicitations and quotes re-
°' leased by the City of Miami Beach, Florida, you must
e• ee -e A o
register your company through Public Purchase
www.publicpurchase.com. Registration is easy and will
}° only take a few minutes.
Public Purchase provides the most comprehensive and
-
°, easy to use web-based e-Procurement System designed exclusively for use by govern-
- ment agencies and their vendors, The system is compliant with all regulations which
• e set forth the required procedures for public procurement notifications.
Go to www.publicpurchase.com today to register your company to receive competitive
0 e 0 e - - 0. -0. - •
°° e ° •e e e solicitations and quotes from the City of Miami Beach, Florida. Don't forget that once
your registration with Public Purchase is complete and activated, you will then be re-
quired to register with the City of Miami Beach by using the same link and clicking on
• °- ' '°°- - °° ° the"Register with Agency"on the top right hand side of the screen.
° , . ,, m_, The City of Miami Beach will require you to complete two(2)steps in renewing or begin-
ning your registration. 1)You will need to-select the NIGP commodity code(s)that relate
to your business so you can receive email notifications of future bid opportunities. 2) I
You will be prompted to fill out a W-9 for the City's records. These steps will be auto-
mated if you follow the process outlined above.
Should you have any questions regarding this new system or registration, please visit
the above link or contact The Public Group at support(@publicpurchase.com or 1-800-
591-5546. Of course, you may always contact the City of Miami Beach, Procurement
The City of Miami Beach, Division, at 305-673-7490.
Florida
Procurement Division We look forward to providing you with increased business opportunities, clear communk
1700 Convention Center Drive cation, less paperwork, and a simplified bidding and quoting process for everyone in-
Miami Beach, Florida 33139 volved. We appreciate your cooperation and welcome your participation.
305-673-7490
www.miamibeachfl.gov/ i
MIAMMEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www,miamibeachfl.gov
PROCUREMENT.DIVISION
Tel:305:673-7490,Fax:305;673.7851
INVITATION TO BID NO. .2013-®®2-MF
,ADDENDUM NO. 1
November 1, 2013
,ARMORED CAR SERVICES Is amended as follows:
I. Deadline for the receipt of bids is hereby postponed until November 12,2093 at 3:00pm.
INASMUCH AS THIS CHANGE DOES NOT MATERIALLY AFFECT THE SID DOCUMENT,
BIDDERS ARE NOT REQUIRED TO ACKNOWLEDGE THIS ADDENDUM TO BE DEEMED
RESPONSIVE.
CITY OF MIAMI BEACH
i
Alex Denis
Procurement Director
mf
i
i
1
, i
r
i
l
d S
i
I
i
MIAAAI BEACH
ITB N®,. 2014-002-MF
INVITATION
TO BID
ARMORED CAR SERVICES
Section 1,Instructions to Bidders ................................................... ...... p.1
.....................
Section 2,General Conditions............................................................... p.2 '
.....................
Section 3,Special Conditions................................................................................... P.6
Section 4,Specifications&Technical Requirements ..................................................... p.10
Section 5,Bid Price Form*............................................................................................. p.12
Section 6,Certification&Affidavits ............................................................................ p. 13
Section7,"No Bid"Form ......................................................................................... P. 19
Section 8,Appendixes.... .. ..... ..... ... ... _ n/a _
IVE
A
I
;i
ITB 2014-002-MF—Armored Car Services General Information&
Instructions to Bidders
MIAMI BEACH
SECTION 1, INSTRUCTIONS TO BIDDERS
1 e°
Procurement Contact: Tel:305-673-7000 Ext.6263 Email:
Marta Fernandez-Rubio m fern andezrubio(Dmiamibeachfl.gov
s 1 ° A RED
Original Signed Proposal:1 Copies of Original Signed Proposal: 3 Electronic Copies(CD-ROM or Flashdrive)1
BID SUgMITTAL DEAWNE
Due Date&Time:November 6,2013 Location for Bid Submittal:
City of Miami Beach
= • - • • - • - • - - Department of Procurement Management
• ® • - • • 1700 Convention Center Drive, 3RD Floor
- • • - • • • - • • - - • Miami Beach, Florida 33139
filmeudid-ft t6tidddree
1. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all this Bid Solicitation and any addenda, the last addendum issued shall
procurement solicitations once advertised and until an award prevail. It is the Bidder's responsibility to ensure receipt of all addenda,
recommendation has been forwarded to the City Commission by the City and any accompanying documentation is included in Bid Proposal as
Manager are under the "Cone of Silence." The Cone of Silence required.
ordinance is available at 5. AUTOMATIC BID NOTIFICATION SYSTEM. The City utilizes
http://library.mun!code.com/index.aspx?clientlD=13097&stateID=9&state PublicPurchase for automatic notification of proposal opportunities and
name=Florida. Any communication or inquiry in reference to this document fulfillment, including the issuance of any addendum to this
solicitation with any City employee or City official is strictly prohibited RFP. This system allows vendors to register online and receive
with the of exception communications with the procurement director, or notification of new proposals, addendums and awards. Registration is
his/her administrative staff responsible for administering the procurement available through www.publicpurchase.com.
process for this solicitation providing said communication is limited to
matters of process or procedure regarding the solicitation. Any prospective proposer who has received this RFP by any means
Communications regarding this solicitation are to be submitted in writing other than through PubllcPurchase must register immediately with
to the Procurement Contact named herein with a copy to the City Clerk PubllcPurchase to assure receipt of any addendum issued to this RFP.
at rafaelgranado @miamibeachfl.gov. Prospective proposers are solely responsible for assuring they have
2. BID PROPOSAL, The Bid Proposal is to Include the Bid Price Form received any addendum issued to this RFP. Failure to receive an
addendum may result in disqualification
(Section 5)and Bid Certification and Affidavits (Section 6)and any cation of proposal submitted.
other information requested herein. Failure to submit a signed Bid Price 6. SPECIAL NOTICES: You are hereby advised that this solicitation is
Form (Section 5) by the due date and time established herein, or via subject to the following ordinances/resolutions,which may be found on
addendum,for the receipt of bids shall render bid non-responsive. the City Of Miami Beach website:
http://web.m iam[beachfl,gov/procu remenUscrol1.asox?id=23510
The Bid Price Form (Section 5)shall be completed mechanically or, if 0 CONE OF SILENCE—ORDINANCE N0.2002-3378
manually,in ink.Bid Price Forms(Section 5)completed in pencil shall be 6 CAMPAIGN CONTRIBUTIONS BY CONTRACTORS ORDINANCE
deemed non-responsive.All corrections on the Bid Price Form(Section NO.2003-3389. 11
5)shall be initialed. 0 CODE OF BUSINESS ETHICS--RESOLUTION NO,2000-23879,
3. SEALED BIDS. Bids must be submitted in a sealed envelope or 0 DEBARMENT PROCEEDINGS--ORDINANCE NO.2000-3234.
container. The following information should be clearly marked on the LOBBYIST REGISTRATION AND DISCLOSURE OF FEES --
face of the envelope or container in which the bid is submitted: Bid ORDINANCE NO.2002-3363
Number, Bid Title, Bidders Name, Bidder Return Address, Any Bid 0 LIVING WAGE ORDINANCE—ORDINANCE NO.2010-3682
received after the first Bid has been opened will be considered late and 0 EQUAL BENEFITS ORDINANCE—ORDINANCE N0,2005-3494
will be returned to the Bidder unopened. The City does not accept ® LOCAL PREFERENCE FOR MIAMI BEACH-BASED
responsibility for delays,natural or otherwise. CONTRACTORS — ORDINANCE NO. 2003-3413 AND
4. ADDENDUM.Procurement may issue an addendum in response to any
inquiry received,prior to Bid opening,which changes,adds to or clarifies ORDINANCE N0.2011-3747. i
the terms, provisions or requirements of the solicitation. The Bidder 6 PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED i
should not rely on any representation,statement or explanation whether AND CONTROLLED BY VETERANS AND TO STATE CERTIFIED
written or verbal,other than those made in this Bid Solicitation document SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES
or in any addenda Issued.Where there appears to be a conflict between ORDINANCE NO.2011-3748, i
i
i
Mi NA11 BEACH
ITi3 2014-002-MF—Armored Car Services Section 2-General Conditions
SECTION 2
GENERAL TERMS AND CONDITION
2.1 GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to conformance with the conditions, requirements, and specifications detailed In
become thoroughly familiar with the Bid requirements,terms and conditions of this the specifications.
solicitation.Ignorance by the Bidder of conditions that exist or that may exist will not Vendor-a person and/or entity,which has been selected by the City as the
be accepted as a basis for varying the requirements of the City,or the compensation successful bidder on a present or pending bid for goods,equipment or services,
to be paid to the Bidder. or has been approved by the City on a present or pending award for goods,
2.2 DEFINITIONS.The following words,terms and phrases,when used,shall have the equipment or services,prior to or upon execution of a contract,purchase order
or standing order.
meanings ascribed to them except where the context clearly indicates a different
meaning. For additional information about on-line vendor enrollment or vendor pre-
Bid—shall refer to any offer qualification, please contact Procurement at 1700 Convention Center s)submitted in response to this solicitation. Drive,Miami Beach,FL 33139;Phone 305-673-7490.Or email:
BidderlContractorl0fferor—Any individual,firm,or corporation submitting a bid for procurementCcDmiamibeachfl.gov Vendors can register with the City by
this Project acting directly or through a duly authorized representative. going to the website: www.miamibeachfl.pov and click on Procurement
Bid Solicitation—shall mean this solicitation documentation,including any and all under City Departments.
addenda.
Bid Submittal Form—defines the requirement of items to be purchased,and must 2.3 PRICES QUOTED.Prices quoted shall remain firm and fixed during the duration
be completed and submitted with Bid. The Bidder should indicate its name in the of the contract. In completing the bid form,state both unit price and extended
appropriate space on each page. total,when requested. Prices must be stated in units of quantity specified in the
City—shall refer to City of Miami Beach,Florida bidding specifications. In case of discrepancy in computing the amount of the
City Commission-City Commission shall mean the governing and legislative body bid,the UNIT PRICE quoted will govern. All prices must be F.O.B.destination,
of the City. freight prepaid(unless otherwise stated in Special Conditions). Discounts for
City Manager-City Manager shall mean the Chief Administrative Officer of the City, prompt payment; The Bidder may offer cash discounts for prompt payments;
Comparable Facility-A facility that,when considering size,use,revenue,and other however,such discounts will not be considered in determining the lowest price
applicable criteria,is similar to the Miami Beach Convention Center(MBCC)which during bid evaluation. Bidders are requested to provide prompt payment terms
includes 1.2 million gross square foot facility averaging a minimum of$6 million in in the space provided on the Bid submittal signature page of the solicitation.
annual gross food and beverage sales. Award,if made,will be in accordance with terms and conditions stated herein.
Controlling Financial Interest-means the ownership,directly or indirectly,of 10% Each item must be bid separately,and no attempt is to be made to tie any item
or more of the outstanding capital stock in any corporation or a direct or indirect or items in with any other item or items. Cash or quantity discounts offered will
interest of 10%or more in a firm, not be a consideration in determination of award of bid(s).
Domestic Partner:The term Domestic Partner shall mean any two(2)adults of the 2.4 TAXES.The City of Miami Beach is exempt from all Federal Excise and State
same or opposite sex,who have registered as domestic partners with a government
body pursuant to state or local law authorizing such registration,or with an internal taxes.
registry maintained by the employer of at least one of the domestic partners. A 2.5 MISTAKES, Bidders are expected to examine the specifications, delivery
Contractor may institute an internal registry to allow for the provision of equal schedules,bid prices,and extensions,and all Instructions pertaining to supplies
benefits to employees with domestic partner who do not register their partnerships and services. Failure to do so will be at the bidder's risk and may result in the
pursuant to a governmental body authorizing such registration,or who are located in bid being non-responsive.
a jurisdiction where no such governmental domestic partnership exists.
Enrolled Vendor—shall refer to a firm that has completed the City of Miami Beach 2.6 CONDITION AND PACKAGING.Bidder guarantees items offered and delivered
Pre-Qualification process and has satisfied all requirements to enter into a business to be the current standard production model at time of bid and shall offer
agreement with the City, expiration dating of at least one year or later. Bidder also guarantees items
Evaluation Committee-A committee of individuals appointed by the City Manager offered and delivered to be new,unused,and free from any and all defects in
that may include City personnel, residents, industry experts and other individuals material, packaging and workmanship and agrees to replace defective items
whose purpose is to evaluate the proposals received in response to this ITB and who promptly at no charge to the City of Miami Beach, for the manufacturer's
may make a non-binding recommendation to the City Manager on the selection of a standard warranty but in no case for a period of less than 12 months from date
short-list of bidder(s)who the City Manager,at his or her discretion,may present to of acceptance. All containers shall be suitable for storage or shipment,and all
the City Commission for consideration and,if approved by the City Commission,who prices shall include standard commercial packaging.
may be further considered during the contract negotiation phase. 2.7 UNDERWRITERS'LABORATORIES.Unless otherwise stipulated in the Bid,all
Firm-means a corporation,partnership,business trust or any legal entity other than manufactured items and fabricated assemblies shall be U.L. listed or re-
a natural person. examination listing where such has been established by U.L.for the item(s)
Negotiation Team-A committee of individuals appointed by the City Manager that offered and furnished.
may include City personnel,residents,industry experts and other individuals whose
purpose is to negotiate a contract,after City Commission has approved a short-list of 2,g CITY'S RIGHT TO WAIVE OR REJECT BIDS,The City Commission reserves
bidder(s),and who may make a non-binding recommendation to the City Manager on the right to waive any informalities or irregularities in this Bid:or to reject all bids,
the selection of short-listed bidder(s)who the City Manager,at his or her discretion, or any part of any bid,as it deems necessary and in the best interest of the City
may present to the City Commission for consideration and final award. of Miami Beach.
Successful Bidder—shall mean the Bidder(s)recommended for award.
Term Applicant— shall mean an individual, partnership, or corporation, which 2.9 EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies
submits an application In response to this solicitation. other than those specified in the Bid specifications,he must so indicate in his
Responsible Bidder:A bidder who is qualified,as determined by the City,on the bid. Specific article(s)of equipment/supplles shall conform in quality, design
basis of the following criteria: and construction with all published claims of the manufacturer.
a. Whether the bidder can perform the contract within the time specified,without The bidder shall indicate in the Bid Form the manufacturer's name and number if
delay or interference. bidding other than the specified brands,and shall indicate ANY deviation from
b. The character,integrity,reputation,judgment,experience and efficiency of the the specifications as listed in the Bid.Other than specified items offered requires
bidder. complete descriptive technical literature marked to indicate detailed
c, The quality of performance of previous contracts, conformance with specifications, and MUST BE INCLUDED WITH THE BID.
d. The previous and existing compliance by the bidder with laws and ordinances NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION.
relating to the contract. Note as to Brand Names:Catalog numbers,manufacturers'and brand names,
when listed, are informational guides as to a standard of acceptable product
Responsive Bidder•A bidder whose submittal is determined by the City to be in
MIAMBEACH 1
-2-
r
ITB 2014-002-MF—Armored Car Services Section 2-General Conditions
quality level only and should not be construed as an endorsement or a product ordinances, and/or rules and regulations that in any manner affect the items
limitation of recognized and legitimate manufacturers. Bidders shall formally covered herein(collectively,Applicable Laws). Lack of knowledge or ignorance
substantiate and verify that product(s)offered conform with or exceed quality as by the bidder with/of Applicable Laws will in no way be a cause for relief from
listed in the specifications, responsibility.
2.10 EMERGENCY RESPONSE PRIORITY.It is hereby made a part of this solicitation 2.21 PATENTS&ROYALTIES.The bidder shall indemnify and save harmless the
that before,during,and after a public emergency,disaster,hurricane,tornado,Flood, City of Miami Beach, Florida,and its officers, employees,contractors, and/or
or other acts of force majeure that the City of Miami Beach,Florida shall receive a agents,from liability of any nature or kind,including cost and expenses for,or
"First Priority"for any goods and services covered under any award resulting from on account of,any copyrighted,patented,or unpatented invention,process,or
this solicitation, including balance of line items as applicable. It is vital and article manufactured or used in the performance of the contract,including its use
imperative that the majority of citizens are protected from any emergency situation by the City of Miami Beach,Florida. If the bidder uses any design,device or
that threatens public health and safety, as determined by the City. By virtue of materials covered by letters,patent,or copyright,It is mutually understood and
submitting a response to this solicitation,vendor agrees to provide all award-related agreed,without exception,that the bid prices shall include all royalties or cost
goods and services to the City on a"first priority"under the emergency conditions arising from the use of such design,device,or materials In any way involved in
noted above. the work.
2.11 NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for 2.22 OSHA. The bidder warrants to the City that any work, services, supplies,
compliance with specifications. Items delivered,not conforming to specifications, materials or equipment supplied pursuant to this Bid shall conform in all
may be rejected and returned at the bidder's expense. These items,as well as items respects to the standards set forth in the Occupational Safety and Health Act of
not delivered as per delivery date in bid andlor purchase order,may be purchased by 1970,as amended,and the failure to comply with this condition will be deemed
the City,at its discretion,on the open market. Any increase in cost may be charged breach of contract.Any fines levied because of inadequacies to comply with this
against the bidder. Any violation of these stipulations may also result in the bidder's condition shall be borne solely by the bidder.
name being removed from the City's vendor list.
2.23 MANNER OF PERFORMANCE. Bidder agrees to perform its duties and
2.12 PRODUCT INFORMATION. Product literature, specifications, and technical obligations in a professional manner and in accordance with all applicable Local,
information, including Manufacturer's Safety Data Sheets (MSDS) should be State,County,and Federal laws,rules, regulations and codes.Bidder agrees
provided with this bid as an attachment to the"BID FORM".However,in all cases that the services provided shall be provided by employees that are educated,
must be provided within five(5)calendar days upon request from Purchasing Agent trained, experienced, certified, and licensed in all areas encompassed within
2.13 SAMPLES.Bids submitted as an"equal"product must be accompanied with detailed their designated duties. Bidder agrees to furnish to the City any and all
specifications.Sam les i documentation, certification, authorization, license, permit, or registration
p of items,when required,must be furnished free of expense currently required by applicable laws, rules, and regulations. Bidder further
and, if not destroyed, will, upon request, be returned at the bidder's expense, certifies that it and its employees will keep all licenses,permits,registrations,
Bidders will be responsible for the removal of all samples furnished within(30)days authorizations,or certifications required by applicable laws or regulations in full
after bid opening. All samples will be disposed of after thirty(30) days. Each force and effect during the term of this contract. Failure of bidder to comply
individual sample must be labeled with the bidder's name. Failure of the bidder to with this paragraph shall constitute a material breach of this contract.
either deliver required samples, or to clearly Identify samples may be reason for
rejection of the bid.Unless otherwise indicated,samples should be delivered to the 2.24 SPECIAL CONDITIONS.Any and all Special Conditions that may vary from
Procurement Division,1700 Convention Center Drive,Miami Beach,FL 33139. these General Terms and Conditions shall have precedence.
2.14 DELIVERY.Unless actual date of delivery is specified(or if specified delivery cannot 2.25 ANTI-DISCRIMINATION.The bidder certifies that he/she is in compliance with
be met),show number of days(in calendar days)required to make delivery after the non-discrimination clause contained in Section 202,Executive Order 11246,
receipt of purchase order,in space provided. Delivery time may become a basis for as amended by Executive Order 11375, relative to equal employment
making an award. Delivery shall be within the normal working hours of the City using opportunity for all persons without regard to race,color,religion,sex or national
Department, Monday through Friday, excluding holidays. Receiving hours are origin.
Monday through Friday,excluding holidays,from 8:30 A.M.to 5:00 P.M.
2.26 AMERICAN WITH DISABILITIES ACT.1'o request this material in accessible
2.15 INTERPRETATIONS. Any questions concerning the Bid conditions and format, sign language interpreters, information on access for persons with
specifications should be submitted, In writing, to the City's Department of disabilities,and/or any accommodation to review any document or participate in
Procurement Management(DPM)1700 Convention Center Drive,Miami Beach,FL any city-sponsored proceeding,please contact 305-604-2489(voice),305-673-
33139.or facsimile:786-394-4075. 7524(fax)or 305-673.7218(TTY)five days in advance to Initiate your request.
2.16 LATE SUBMISSION.All bids received after the date,time,and place specified in the TTY users may also call 711(Florida Relay Service).
Bid, will be returned to the bidder unopened, and will not be considered. The 2.27 LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are
responsibility for submitting bids before the stated time and date is solely the required to enter or go on to City of Miami Beach property to deliver materials or
responsibility of the bidder. The City will not be responsible for delays caused by perform work or services as a result of the Bid,the bidder will assume the full
mail,courier service,or any other entity or occurrence.Facsimile,electronic,or e- duty,obligation and expense of obtaining all necessary licenses,permits,and
mailed bids will not be accepted, insurance, and assure all work complies with all Applicable Laws.The bidder
2.17 INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at shall be liable for any damages or loss to the City occasioned by negligence of
destination, unless otherwise provided. Title to(or risk of loss or damage to)all the bidder,or his/her officers,employees,contractors,and/or agents,for failure
items shall be the responsibility of the successful bidder until acceptance by the City, to comply with Applicable Laws.
unless loss or damage results from the gross negligence or willful misconduct of the 2.28 BID BONDS,PERFORMANCE BONDS,CERTIFICATES OF INSURANCE.Bid i
City. Bonds,when required,shall be submitted with the bid in the amount specified in ;
If any equipment or supplies supplied to the City are found to be defective, or do not the Special Conditions. After acceptance of the bid, the City will notify the '
successful bidder to submit a performance bond and certificate of Insurance In
conform to the specifications,the City reserves the right to cancel the order upon
written notice to the seller,and return the product,at the bidder's expense. the amount specified in the Special Conditions.
2.18 PAYMENT.Payment will be made by the City after the items have been received, 2'29 DEFAULT.Failure or refusal of a bidder to execute a contract upon award,or
inspected,and found to comply with Bid specifications,free of damage or defect,and withdrawal of a bid before such award is made,may result in forfeiture of that
portion of any bid surety required as liquidated damages incurred by the City
properly invoiced, thereby; or, where surety is not required, failure to execute a contract as
2.19 DISPUTES.In case of any doubt or difference of opinion as to the items and/or described above may be grounds for removing the bidder from the City's bidders
services(as the case may be)to be furnished hereunder,the decision of the City list.
shall be final and binding on all parties. 2,30 CANCELLATION.In the event any of the provisions of this Bid are violated by
2.20 LEGAL REQUIREMENTS.The bidder shall be required to comply with all federal, the bidder, the City shall give written notice to the bidder stating such
State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, deficiencies and,unless such deficiencies are corrected within ten(10)calendar
-3-
ITB 2014-002-MF—Armored Car Services Section 2-General Conditions
days from the date of the City's notice, the City, through its City Manager, may G.The City may,during the period that the contract between the City and the
declare the contract in default and terminate same,without further notice required to successful bidder is in force, review the successful bidder's record of
the bidder.Notwithstanding the preceding,the City,through its City Manager,also performance to ensure that the bidder is continuing to provide sufficient financial
reserves the right to terminate the contract at any time and for any reason,without support,equipment,and organization as prescribed in this bid. Irrespective of
cause and for convenience,and without any monetary liability to the City,upon the the bidder's performance on contracts awarded to it by the City,the Clty may
giving of thirty(30)days prior written notice to the bidder. place said contracts on probationary status and implement termination
2.31 BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show procedures if the City determines that the successful bidder no longer
possesses the financial support,equipment,and organization which would have
purchase order numbers and shall be submitted to the ordering City department. been necessary during the bid evaluation period in order to comply with the
2.32 SUBSTITUTIONS.After award of contract, the City WILL NOT accept substitute demonstration of competency required under this subsection.
shipments of any kind. The bidder is expected to furnish the brand quoted In Its bid. 2.37 DETERMINATION OF AWARD.In determining the lowest and best bidder,in
Any substitute shipments will be returned at the bidder's expense. addition to price,there shall be considered the following:
2.33 FACILITIES. The City, through its City Manager or his/her authorized designee, 0 The ability,capacity and skill of the bidder to perform the contract.
reserves the right to inspect the bidder's facilities at any time,upon reasonable prior • Whether the bidder can perform the contract within the time specified,
written or verbal notice, without delay or interference.
2.34 PROTEST. In the event a prospective bidder wishes to protest any part of the • The character,integrity,reputation,judgment,experience and efficiency of the bidder.
General Conditions,Special Conditions and/or Technical Specifications contained in 0 The quality of performance of previous contracts.
this it must file a notice of protest in writing to the Procurement Director,with a copy 0 The previous and existing compliance by the bidder with Applicable Laws
to the City Clerk,at least ten(10)business days prior to the Bid opening date and relating to the contract.
hour specified in the solicitation. Any bidder,who has a substantial interest In,and Is
aggrieved in connection with the solicitation or proposed award may protest to the 2.38 ASSIGNMENT.The successful bidder shall not assign,transfer,convey,sublet
City Manager or his or her designee anytime until two(2)business days following the or otherwise dispose of the contract, including any or all of its right, title or
release of the City Manager's written recommendation to the City Commission,as interest therein,or his/her or its power to execute such contract,to any person,
same is set forth and released in the City Commission agenda packet,for award of company or corporation,without the prior written consent of the City.
the bid in question in accordance with City of Miami Beach Ordinance No. 2002-
3344,which establishes procedures for bid protests and which can be found on the 2.39 LAWS,PERMITS AND REGULATIONS.The bidder shall obtain and pay for all
Procurement website.Failure to file a timely notice of protest will constitute a waiver licenses, permits, and inspection fees required under the contract; and shall
of proceedings. comply with all Applicable Laws.
2.35 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If a bidder is in 2.40 OPTIONAL CONTRACT USAGE, When the successful bidder(s) is in
doubt as to the true meaning of the Bid specifications,or other Bid documents,or agreement,other units of government or non-profit agencies may participate In
any part thereof,the bidder must submit to the City,at least ten(10)calendar days purchases pursuant to the award of this contract at the option of the unit of
prior to the scheduled Bid opening date,a request for clarification. NO QUESTIONS government or non-profit agency.
WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE. 2.41 SPOT MARKET PURCHASES.It is the intent of the City to purchase the items
Any interpretation of the Bid,including,without limitation,responses to questions and specifically listed in this Bid from the successful bidder. However, the City
request for clarification(s)from bidders,will be made only by Addendum duly issued reserves the right to purchase the items from state or other governmental
by the City. In the event of conflict with the original specifications,the Addendum contract, or on an as-needed basis through the City's spot market purchase
shall supersede such specifications,to the extent specified. Subsequent Addendum provisions.
shall govern over prior Addendum only to the extent specified.The bidder shall be 2,42 ELIMINATION FROM CONSIDERATION.This bid shall not be awarded to any
required to acknowledge receipt of any and all Addendum,and filling in and signing person or firm who is in arrears to the City upon any debt,taxes,or contracts
in the spaces provided in section 5,0, Acknowledgements/Affidavits. Failure to which are defaulted as surety or otherwise upon any obligation to the City,
acknowledge Addendum may deem a bid non-responsive.
2.43 ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if
The City will not be responsible for explanations, interpretations, or answers to provided,are for City guidance only.No guarantee is expressed or implied as to
questions made verbally or in writing by any City representative,unless Issued by the quantities or dollars that will be used during the contract period.The City is not
City via formal written Addendum to this Bid. obligated to place any order for a given amount subsequent to the award of this
Any questions or clarifications concerning the Bid shall be submitted in writing to the Bid.Estimates are based upon the City's actual needs and/or usage during a
Department of Procurement Management(DPM) 1700 Convention Center Drive, previous contract period. The City may use said estimates for purposes of
Miami Beach,FL 33,139 with a copy to the City Clerk determining whether the low bidder meets specifications,
2.36 DEMONSTRATION OF COMPETENCY. 2.44 COLLUSION.Where two(2)or more related parties each submit a bid or bids
A.Pre-award inspection of the bidder's facility may be made prior to the award of for any contract, such bids or blds shall be presumed to be collusive. The
contract, foregoing presumption may be rebutted by presentation of evidence as to the
B. Bids will only be considered from firms which are regularly engaged in the extent of ownership, control and management of such related parties In the
business of providing the goods and/or services as described In ails Bid. preparation and submittal of such bid or bids."Related parties"means bidders or
C. Bidders must be able to demonstrate a good record of performance for a the principals thereof which have a direct or indirect ownership interest in
reasonable period of time, and have sufficient financial capacity, equipment, and another bidder for the same contract, or in which a parent company or the
organization to ensure that they can satisfactorily perform the services if awarded a principals thereof of one(1)bidder have a direct or Indirect ownership Interest in
contract under the terms and conditions of this Bid, another bidder for the same contract.Bid or bids found to be collusive shall be ;
D.The terms"equipment and organization",as used herein shall,be construed to rejected.
mean a fully equipped and well established company in line with the best business Bidders who have been found to have engaged in collusion may also be
practices in the industry,and as determined by the City of Miami Beach. suspended or debarred,and any contract resulting from collusive bidding may
E.The City may consider any evidence available regarding the financial,technical, be terminated for cause.
and other qualifications and abilities of a bidder, including past performance
(experience),in making an award that Is in the best interest of the City, 2.45 DISPUTES.In the event of a conflict between the Bid documents,the order of
F.The City may require bidders to show proof that they have been designated as priority of the documents shall be as follows:
authorized representatives of a manufacturer or supplier,which is the actual source A. Any contract or agreement resulting from the award of this Bid;then
of supply. In these instances,the City may also require material information from the B. Addendum issued for this Bid, with the latest Addendum taking
source of supply regarding the quality,packaging,and characteristics of the products precedence;then
to be supply to the City. Any material conflicts between information provided by the C. The Bid;then
source of supply and the information contained in the bidder's bid may render the bid D. The bidder's bid in response to the Bid.
non-responsive. hh RI /���� rr��ppp tt
l�1lf'11V'IIB4.f'CI J
-4-
ITB 2014-002-MF—Armored Car Services Section 2-General Conditions
arafavra eaeam r. sr a �r-vurxxnsu:�irsmesn earn
2.46 REASONABLE ACCOMMODATION. In accordance with Title Il of the Americans nature In the name of the City, where applicable, including appellate
with Disabilities Act, any person requiring an accommodation at the Bid opening proceedings,and shall pay all costs,judgments,and attorney's fees which may
because of a disability must contact the Procurement Division, be Incurred thereon. The successful Bidder expressly understands and agrees
that any insurance protection required by this Agreement or otherwise provided
2.47 GRATUITIES.Bidders shall not offer any gratuities,favors,or anything of monetary by the successful Bidder shall in no way limit the responsibility to indemnify,
value to any official,employee,contractor,or agent of the City,for the purpose of keep and save harmless and defend the City or its officers,employees,agents
Influencing consideration of this Bid, and instrumentalities as herein provided.The above indemnification provisions
2.48 SIGNED BID CONSIDERED AN OFFER.The signed bid shall be considered an shall survive the expiration or termination of this Agreement.
offer on the part of the bidder,which offer shall be deemed accepted upon award of 2,54 MODIFICATIONIWITHDRAWALS OF BIDS.A bidder may submit a modified
the bid by the City Commission. In case of default on the pail of the successful bid to replace all or any portion of a previously submitted bid up until the bid due
bidder,after such acceptance,the City may procure the items or services from other date and time. Modifications received after the bid due date and time will NOT
sources and hold the bidder responsible for any excess cost occasioned or incurred be considered.
thereby. Bids shall be irrevocable until contract award unless withdrawn in writing prior to
2.49 TIE BIDS.In accordance with Florida Statues Section 287.087,regarding identical the bid due date or after expiration of 120 calendar days from the opening of
tie bids,preference will be given to bidders certifying that they have implemented a bids without a contract award. Letters of withdrawal received after the bid due
drug free work place program. A certification form will be required.In the event of a date and before said expiration date and letters of withdrawal received after
continued tie between two or more bidders after consideration of the drug free contract award will NOT be considered.
workplace program,the City's Local Preference and Veteran Preference ordinances 2,55 EXCEPTIONS TO BID..Bidders are strongly encouraged to thoroughly review
will dictate the manner by which a tie is to be resolved.In the event of a continued tie the specifications and all conditions set forth In this Bid. Bidders who fail to
after the Local and Veteran Preference ordinances have been applied or the tie satisfy the requirements in this Bid,may be deemed non-responsive and receive
exists between bidders that are not Local or Veteran,the breaking of the be shall be no further consideration. Should your proposed bid not be able to meet one(1)
at the City Manager's discretion,which will make a recommendation for award to the or more of the requirements set forth in this Bid and you are proposing
City Commission. alternatives and/or exceptions to said requirements, you must notify the
2.50 DELIVERY TIME. Bidders shall specify in the attached Bid Form,the guaranteed Procurement Office, In writing,at least five(5)days prior to the deadline for
delivery time(in calendar days)for each item. It must be a firm delivery time;no submission of bids. The City reserves the right to revise the scope of services
ranges(For example,12-14 days)will be accepted. via Addendum prior to the deadline for receipt of bids.
2.51 TERMINATION FOR DEFAULT.If the successful bidder shall fail to fulfill in a timely 2.56 FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid
manner, or otherwise violate, any of the covenants, agreements, or stipulations including, without limitation, any and all information and documentation
material to the Bid and/or the contract entered into with the City pursuant thereto,the submitted therewith,are exempt from public records requirements under Section
City shall thereupon have the right to terminate the work and/or services then 119.07(1), Florida Statutes,and s.24(a),Art 1 of the State Constitution until
remaining to be performed by giving written notice to the bidder of such termination, such time as the City provides notice of an intended decision or until thirty(30)
which shall become effective upon receipt by the bidder of the written termination days after opening of the bids, whichever is earlier. Additionally, Contractor
notice. agrees to be in full compliance with Florida Statute 119.0701 including,but not
In that event,the City shall compensate the successful bidder in accordance with the limited to,agreement to(a) Keep and maintain public records that ordinarily
and necessarily would be required b the public agency in order to perform the
term of the contract for all work and/or services satisfactorily performed by the bidder Y q Y
prior to termination,net of any costs incurred by the City as a consequence of the services;(b)provide titre public with access to public records on the same terms
default. and conditions that the public agency would provide the records and at a cost
Notwithstanding the above,the successful bidder shall not be relieved of liability to that does not exceed the cost provided In this chapter or as otherwise provided
he City for damages sustained h the City b virtu of an breach f e contract b by law; (c) Ensure that public records that are exempt or confidential and
t y gs t y ty y e any of y
the bidder,and the City may reasonably withhold payments to the successful bidder exempt from public records disclosure requirements are not disclosed except as
for the purposes of set off until such time as the exact amount of damages due the authorized by law;(d)Meet all requirements for retaining public records and
City from the successful bidder is determined. transfer,at no cost,to the public agency all public records in possession of the
The City may,at its discretion,provide reasonable"cure period"for any contractual contractor upon termination of the contract and destroy any duplicate public
violation prior to termination of the contract;should the successful bidder fail to take records that are exempt or confidential and exempt from public records
the corrective action specified in the City's notice of default within the allotted cure disclosure requirements.All records stored electronically must be provided to
period,then the City may proceed to terminate the contract for cause in accordance the public agency in a format that Is compatible with the information technology
with this subsection 1.57. systems of the public agency.
2.52 TERMINATION FOR CONVENIENCE OF CITY.The City may,for its convenience, 2.57 CONTRACT EXTENSION.The City reserves the right to require the Contractor
terminate the work and/or services then remaining to be performed,at any time,by to extend contract past the stated termination date for a period of up to 120 days
giving written notice to the successful bidder of such termination,which shall become in the event that a subsequent contract has not yet been awarded.Additional
effective thirty(30)days following receipt by bidder of such notice, In that event,all extensions past the 120 days may occur as needed by the City and as mutually
finished or unfinished documents and other materials shall be properly delivered to agreed upon by the City and the contractor.
the City, If the contract is terminated by the City as provided in this subsection,the
City shall compensate the successful bidder in accordance with the terms of the )
contract for all and without cause and/or any resulting liability to the City,work and/or
services actually performed by the successful bidder,and shall also compensate the
bidder for its reasonable direct costs in assembling and delivering to City all j
documents. No compensation shall be due to the successful bidder for any profits
that the successful bidder expected to earn on the balanced of the contract Such
payments shall be the total extent of the City's liability to the successful bidder upon
a termination as provided for in this subsection.
i
2.53 INDEMNIFICATION.The successful Bidder shall indemnify and hold harmless the ;kTNT�gNL' EETB.l: I
City and its officers, employees, agents and instrumentalities from any and all
liability,losses or damages,including attorney's fees and costs of defense,which the a
City or its officers,employees,agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature
1
arising out of,relating to or resulting from the performance of the agreement by the
successful Bidder or its employees, agents, servants, partners, principals or
subcontractors. The successful Bidder shall pay all claims and losses in connection
therewith,and shall investigate and defend all claims,suits or actions of any kind or
-5-
ITB 2014-002-MF—Armored Car Services Section 3—Special Conditions
SECTION 3.0
SPECIAL CONDITIONS
3.1 PURPOSE: The purpose of this ITB is to establish a contract, by means of sealed bids, with a qualified firm(s) to
provide armored car services to protect the City of Miami Beach (the"City") property and monies in transport from one
location to another for the Parking,Parks and Finance Departments in accordance with the prescribed specifications and
requirements, Interested vendors are invited to submit bids in response to this ITB,
3.2 BIDDER QUESTIONS: Any questions or clarifications concerning this solicitation shall be submitted to the
Department of Procurement Management (DPM) in writing to the attention of the Procurement Contract named In
Section 1, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: RafaelGranado(c)miamibeachfl.gov; or
facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for
clarification must be received no later than seven (7) calendar days prior to the scheduled Bid opening date. All
responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum.
3.3 PRE-BID MEETING: A Pre-bid conference is scheduled for October 23, 2013, at 10:00 a.m. at the following
address:
City of Miami Beach
City Hall-4th Floor
City Manager's Small Conference Room
1700 Convention Center Drive
Miami Beach,Florida 33139
Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of
information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone
must follow these steps:
(1)Dial the TELEPHONE NUMBER: 1-888-270-9963(Toll-free North America)
(2)Enter the MEETING NUMBER: 1142644#(note that number is followed by the pound key)
Bidders who are interested in participating via telephone, please send an e-mail to Marta Fernandez-Rubio at
mfernandezrubio @mlamibeachfl.gov, expressing your intent to participate via telephone at least one business day in
advance of the meeting. j
3.4 VENDOR PREFERENCES:
3.4.1 MIAMI BEACH BASED VENDORS. In accordance with Section 2-372 of the Miami Beach City Code, a
Miami Beach-based vendor, whose bid amount is within five percent (5%) of the lowest, responsive,
responsible bidder,will be provided an opportunity to furnish the bid items at the amount bid by the lowest,
responsive, responsible bidder.
3.4.2 VETERAN BUSINESS ENTERPRISES. In accordance with Section 2-374 of the Miami Beach City Code, i
a Veteran Business Enterprise vendor, whose bid amount is within five percent (5%) of the lowest,
responsive, responsible bidder,will be provided an opportunity to furnish the bid items at the amount bid by j
the lowest, responsive, responsible bidder. i
3.5 METHOD OF AWARD:
3.5.1 Staff Review/Recommendation. Following the review of bids and application of vendor preferences,the
lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be .I
recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best
interest of the City, to the City Manager for his consideration..The City reserves the right to consider award to 7
secondary and tertiary vendors.
3.5.2 City Manager's Review. After considering the staff recommendation for award, the City Manager shall
exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager
deems to be in the best interest of the City,
09. MIAJOIBEACH
-6-
I
ITB 2014-002-MF—Armored Car Services Section 3—Special Conditions
3.5.3 City Commission Authority.The City Commission shall consider the City Manager's recommendations)
and, may approve or reject the City Manager's recommendation(s). In any case, the Mayor and City
Commission shall select (and may authorize value engineering) with the bidder(s) which the Mayor and
Commission deem to be in the best interest of the City. The City Commission may also reject all bids received.
The approval of the City Commission shall be final and constitute, together with the bid offer and solicitation
documents, a binding and enforceable contract. In the dispute or discrepancy among documents,the order of
priority shall-be established in accordance with Section 2.45.
3.5.4 Best Vendor.In addition to price and other requirements,the City shall consider the following in making
an award determination:
(1)The ability,capacity and skill of the bidder to perform the contract.
(2)Whether the bidder can perform the contract within the time specified,without delay or interference.
(3)The character,integrity, reputation,judgment,experience and efficiency of the bidder.
(4)The quality of performance of previous contracts.
(5)The previous and existing compliance by the bidder with laws and ordinances relating to the contract.
3.5 TERM OF CONTRACT:
This contract will commence on the first calendar day of the month succeeding approval by the City
Commission of the contract, unless otherwise stipulated in the Notice of Award letter, and contingent upon the
completion and submittal of all required bid documents. This contract shall remain in effect for three(3)years;
provided that the services rendered by the Bidder during the contract period are satisfactory and that City
funding is available as appropriated on an annual basis and upon completion of the expressed and/or implied
warranty period. The price offered by the Bidder in its Bid Proposal shall be fixed for the original three(3)year
term of agreement.
3.6 OPTION TO RENEW:
The City,through its City Manager, shall have the option to renew this contract for an additional three(3) one-
year periods on a year-to-year basis. Prior to completion of each exercised contract term, the City may
consider an adjustment to price based on changes in the applicable CPI-U index. i
i
It is the vendor's responsibility to request any pricing adjustment under this provision. For any adjustment to
commence on the first day of any exercised option period, the vendor's request for adjustment should be
submitted 90 days prior to expiration of the then current contract term. The vendor adjustment request should i
not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor,the
City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment.
Any adjustment request received after the commencement of a new option period may not be considered.
I
The City reserves the right to negotiate lower pricing for the additional term(s) based on market research 1
information or other factors that influence price. The City reserves the right to apply any reduction in pricing for i
the additional term(s)based on the downward movement of the applicable index.
I
The City reserves the right to reject any price adjustments submitted by the vendor and/or to not exercise any
otherwise available option period based on such price adjustments. Continuation of the contract beyond the
initial period, and any option subsequently exercised, is a City prerogative, and not a right of the vendor. This
prerogative will be exercised only when such continuation is clearly in the best interest of the City.
Should the vendor decline the City's right to exercise the option period, the City may consider the vendor in j
default which decision may effect that vendor's eligibility for future contracts. j
NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER THE GIVEN CONTRACT,ANY
i
OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC ITEMS OF
WORK INITIALLY AWARDED TO ANY SPECIFIC VENDOR.
919 J\AIWIBEACH
i
ITB 2014-002-MF--Armored Car Services Section 3—Speciai Conditions
3.3 PRICES:
See General Condition 2.3
3.9 EXAMINATION OF CITY FACILITY AND INSPECTION OF CITY EQUIPMENT:
See General Conditions 2.33 and 2.36.
3.10 EQUAL PRODUCT:
Omitted intentionally.
3.11 LIQUIDATED DAMAGES:
Omitted intentionally.
3.12 INSURANCE REQUIREMENTS:
The Provider shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center
Drive, 3rd Floor, Miami, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has
been obtained which meets the requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as required by Florida
Statute 440,
B. Commercial General Liability Insurance on a comprehensive basis, including Personal Injury
Liability, Products/Completed Operations, in an amount not less than $1,000,000 combined
single limit per occurrence for bodily Injury and property damage. City of Miami Beach must
be shown as an additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in
connection with the work, in an amount not less than $1,000,000 combined single limit per
occurrence for bodily injury and property damage.
All insurance policies required above shall be issued by companies authorized to do business under
the laws of the.State of Florida,with the following qualifications:
The company must be rated no less than "B" as to management, and no less than
"Class W as to financial strength, by the latest edition of Best's Insurance Guide,
published by A.M. Best Company, Oldwick, New Jersey,or its equivalent, subject to
the approval of the City Risk Management Division.
or
The company must hold a valid Florida Certificate of Authority as shown in the
latest "List of All Insurance Companies Authorized or Approved to Do
Business in Florida" issued by the State of Florida Department of Insurance
and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty(30) days in advance notice
to the certificate holder,
CERTIFICATE HOLDER MUST READ:
i
.CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE
3R°FLOOR
MIAMI BEACH, FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section
or under any other section of this agreement,
ITB 2014-002-MF—Armored Car Services Section 3—Special Conditions
3.13 BID GUARANTY:
Omitted intentionally,
3.14 PERFORMANCE BOND:
Omitted intentionally,
3.15 CERTIFICATIONS:
The Firm(s) must possess a Class "B" Security Agency License and properly licensed (Security Officer Class
"D"and firearms license Class"G")employees,
3.16 METHOD OF PAYMENT:
The vendor shall submit an invoice to the City user department(s) that requested the service through a
purchase order. The date of the invoices shall not exceed thirty(30) calendar days from the date service was
provided. Under no circumstances shall the invoice be submitted to the City in advance of the services being
provided. In addition the invoice shall reference (or include a copy of)the corresponding documentation (pick-
up ticket number) that was signed by an authorized representative of the City user department at the time the
service was provided. Failure to submit invoices in the prescribed manner will delay payment.
3.17 SHIPPING TERMS:
Omitted intentionally.
3.18 DELIVERY REQUIREMENTS:
Omitted intentionally.
3.19 BACK ORDER ALLOWANCES:
Omitted intentionally.
3.20 WARRANTY/GUARANTEE REQUIREMENTS:
Omitted intentionally.
3.21 ADDITION/DELETION OF FACILITIES:
Although this Solicitation identifies specific facilities to be serviced, it is hereby agreed and understood that any
department or facility may be added/deleted to/from this contract at the option of the City. When an addition to
the contract is required, successful bidder shall submit a cost proposal according to the rate per pick-up
submitted on the bid form for these new facilities.The weekly cost for a new facility will be calculated depending
on the number of pick-ups per week,which varies per facility. If the proposal is comparable with prices offered
to similar facilities, the award may be made at the quoted price if in the best interest of the City. The new
location will become part of the contract,
MIAMI BEAai
-9- I
ITB 2014-002-MF—Armored Car Services Section 4—Technical
Specifications
SECTION 400
TECHNICAL SPECIFICATIONS
4,1 MINIMUM REQUIREMENTS. The following minimum requirements will be considered in the review of each bidder's
response. Failure to meet or exceed minimum requirements will disqualify bidder from consideration.
4.1.2 The Firm(s)must possess a Class"B"Security Agency License in the State of Florida for a three year period.
4.2 OVERVIEW
The City of Miami Beach utilizes the service of an armored car service provider to protect the City of Miami Beach property
and monies in transport from one location to another for the Parking, Finance and Parks and Recreation Departments.
The successful contractor shall pick-up from various locations citywide. The city will furnish and prepare for pick-
up all paper currency cash and all coins in tamper proof bags.
4.2 BIDDER RESPONSIBILITY
4.2.1 The successful bidder shall provide a minimum of two(2)trained armed and properly licensed (Security Officer Class
"D"and firearms license Class"G")employees per truck.
4.2.2 The successful bidder shall a minimum of ten(10)armored vehicles and employ a minimum of twenty(20)employees.
4.2.3 The bidder shall maintain an office within the geographic boundaries of Dade, Broward or Monroe Counties. The
office shall be staffed by a competent company representative who can be contacted during normal working hours and
who is authorized to discuss matters pertaining to the contract.
4.2.4 Funds must be deposited in the City's bank account on the date the money is picked-LIP from the City.
4.2.5 The successful bidder shall pick-up from the locations listed below as follows;
FACILITY ADDRESS PICK-UP SCHEDULE Bills Coin Checks Amount
-�! S F�--"•.- _ �. -Y --_ -.'ems.. .�.- t.. f i-. .7_ yj3" - :#"'.o Z�__ `i - _ " ..'�P-"
PARKING DE'--MENTH GA GES � � ��. :. ��� �° . ��T Z' Y�
Rio ) := _Mw
(7)days a week,Except
Christmas Day.From 7:30 a.m
7th Street Garage 210 7 Street to 10:30 a.m. 5 bags dail rarely NIA $2000 daily
Seven(7)days a week,Except
12 Street and Drexel Christmas Day.From 7:30 a.m
12th Street Garage Ave to 10:30 a.m. 5 bags daily rare) NIA $2000 daily
Seven(7)days a week,Except
Christmas Day.From 7:30 a.m
13th Street Garage 1301 Collins Avenue_ to 10:30 a.m. 6 bags daily rare) NIA $3000 dal
Seven(7)days a week,Except
Christmas Day.From 7:30 a.m
17th Street Garage 60117 Street to 10:30 a.m. 8 bags daily rare) NIA $5000 daily
Seven(7)days a week,Except
1557 Washington Christmas Day.From 7:30 a.m
Anchor Garage Ave _ to 10:30 a.m. 8 bags daily rarely N/A $5000 daily
Five(5)days a week(Monday
1755 Meridian thru Friday),From:10:30 a.m. 25 bags j
Coin Room Avenue to 1:00 P.M. 4 bags daily. dail NIA $41,000 dail Seven(7)days a week,Except
Christmas Day.From 7:30 a.m
Sunset Harbour Garage 1900 Bay Drive to 10:30 a.m. 5 bags daily rarely NIA $2000 daily
tOlAWFACH
-10-
ITB 2014-002-MF—Armored Car Services Section 4—Technical
Specifications
4.2.5(Contd.)
FACILITY ADDRESS PICK-UP SCHEDULE Bills Coin Checks Amount
-
_FINA_NCE DEPARTMIENl Z.
1700 Convention Five(5)days a week,Monday
Center Drive,1st thru Friday. From 10:00 a.m. $150,000 to
City Hall _ Floor to 5:00 P.M. 10%Cash, 90%checks $1,000,000 dally
1755 Meridian Five(5)days a week,Monday
Customer Service Avenue,1st Floor, thru Friday. From 10:00 a.m. $100,000 to
Center Suite 100 to 5:00 p.m. 10%Cash,90%checks $500,000 dail
viw
PARKS&RECREATION _ - - = r _ Y" .
=4 =
Miami Beach Golf Two(2)days a week,Tuesday
Club:2301 Alton and Thursday,From 10:30
Miami Beach Golf Club Road a.m.to 4:00 p.m. 90%cash 10%checks $25,000 1 pick-u
Normandy Shores Two(2)days a week,Tuesday
Normandy Shores Golf Golf Club:2401 and Friday,From 10:30 a.m.to
Club I Biarritz Drive 4:00 p.m. 90%cash,10%checks 1 $5,000 1 pick-up
4.2.6 Certified signatures of each authorized collector and written notice of changes must be furnished to each location
listed above.
4.2.7 The City agrees to prepare and package each shipment in sealed package(s) or container(s) and mark it properly.
The value of the contents must be legibly shown on the outside of each package. The Firm has the right to refuse a
pick-up if any package is not properly marked.
4.2.8 The Successful contractor is liable for packages and monies upon signing a receipt for such items, and giving that
receipt to a designated authorized City representative.
4.2.9 The cost,if any,associated with the set-up of the service must be noted on the bid form.
The contractor shall be responsible for the return of City supplied Deposit bags, cans or packages. Any bag, can or
package not returned by the contractor shall either be replaced by the contractor or the contractor shall reimburse the
City at the current replacement cost.
4.2,10 Delivery will be to, (currently, but subject to change) SunTrust Bank Miami, NA, located at 8750 NW 21st Terrace,
Miami, Florida 33172.
4.2.11 Bidders are required to provide change money transportation service upon request. The City will request change
money from SunTrust Bank, and this money will be transported from the Bank to the location requesting change
money on their regularly scheduled pick-up.This service to be included in the cost of the regularly scheduled pick-up.
4212 A secure,fire resistant vault-necessary to secure City funds over night shall be provided,
4.3 ADDITIONAL SERVICES:
4.3.1 Bidders shall provide a price for off schedule pick-ups in addition to regular pick-ups.
43.2 Contractor shall provide the cost of supplies(bags,tags,seals etc.)to be purchased at the discretion of the City.
4.4 EMPLOYEES ARE RESPONSIBILITY OF BIDDER:
All employees of the bidder shall be considered to be, at all times, the sole employees of the bidder under its sole direction
and not an employee or agent of the City. The bidder shall supply competent and physically capable employees. The City
may require the bidder to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and
whose continued employment on the City's property is not in the best interest of the City. Each employee shall have and
wear proper identification,
I
.R
j
ITB 2014-002-MF—Armored Car Services Section 5—Bld Price Form
Revised 1118113
SECTION 5.0
DID PRICE FORM
Bidder affirms that the prices stated on the bid price form below represents the entire cost of the items in full accordance
with the requirements of this ITB,inclusive of its terms,conditions,specifications and other requirements stated herein,and
that no clalm will be made on account of any increase in wage scales,material prices,delivery delays,taxes,Insurance,cost
indexes or any other unless a cost escalation provision Is allowed herein and has been exercised by the City Manager in
advance.Th.e Bid Price Form(Section 5)shall be completed mechanically or,if manually,In ink.Bid Price Forms(Section
5) completed in pencil shall be deemed nonresponsive. All corrections on the Bid Price Form (Section 5)shall be
initialed,
Este
e• A pan PA L
1 Cost per pick-up(Monday-Friday) 2,460 Each $ 17.00 $ 41,820.00
Cost per pick-up(After Hours,Weekend and
2 Holidays) 680 Each $ 17.00 $ 11,560.00
3 One time set-up cost If any 1 Each $ 0.00 $ 0.00
12"x16"tamper evident bag(indicate cost If
4 any) 1,000 Each $ 032 $ 320.00
TOTAL 1 .4 $ _ $ -
e 1 $ 53,700.00
company. Transvalue, Inc.
Authorized Representative: Jesus Rodriguez
a
Address; 7421 NW 7th'Street, Miami, Florida 33126
. I
Telephone: 305-592-0997 ;
Emall: Jesus.RadriguezJr @Trarisvalueinc.net
Authorized Representative's Signature;
f
ITB 2014-002-MF—Armored Car Services LSeotlon.5—Bld Price Form
AGY! Wm @` `lnLtl•4`®f12RMaN
SECTION 5.0 '
BID PRICE FORM
e WA $ e- e e'eee iRIM, o oe o o •e
-i-1-.1 -..11.. L}.I _..!—. 1_.....with the re �rements of this ITB, inclusive of Its terms,conditions,specifications and other requirements stated herein,
and that no cla will be made on account of any Increase in wage scales, material prices, delivery delays, taxes,
Insurance,cos or any other unless a cost escalation provision Is allowed herein and has been exercised by the
City Manager In adv nce, The Bid Price Form (Section 5)shall be completed mechanically or, if manually, in Ink. Bid
Price Farms(Sectio )completed in pencil shall be deemed nonresponsive.All corrections on the Bid price Form
(Section 5)shall be Initia d.
e
1 711,Street Garage 52 weeks $ $
2 12th Street Garage 52 weeks $ $
3 13th Street Garage 52 Weeks $ $
4 1711,Street Garage 52 weeks $ $
. i
5 Anchor Garage 52 weeks $ $
6 Coln Room 52 weeks $ $
-7 Ci Hall `+ 52 weeks $ $
8 Customer Service Center weeks $ $ j
9 Miami Beach'Golf Club 52' weeks $ $
• I .
10 Normandy Shores Golf Club 52 Weeks $ !
11 One time Set-LIP cost If any 1 ch $ $ (i
TOTAL 1-11 $ $
Est.
Additional Services Quantities u/M
12 Off Schedule Pickup 2 Each
13 Cost of supplies(please attach price list) n/a nla
Additional sites within City of Miami Beach '
limits added during the term of the contract }}
14 lease provide cost per pick-up) n/a Each $ I
Coe � o
Company:
Authorized Representative:
Address:
Telephone:
Email: I
Authorized Representative's Signature:
AID
-12-
ITB 2014-002-MF--Armored Car Services Section 6—Bid Certification&
Affidavits
WY .°fOd71GNLN•'•u.,.yw...wa.nru.a.w�H 211
SECTION 6.0
DID CERTIFICATION &AFFIDAVITS
e 1 e • w l e e " 1, a •� + +•,1
./ 1 e 1 1 t o 1 l e / 1 l e o e 1 1 0•• 1 +
6,1 General Proposer Information,
FIRM NAME;
Transvalue, Inc.
NO OF YEARS IN BUSINESS; NO OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES;
20 years 1 20 years 50
OTHER NAME(S)BIDDER HAS OPERATED UNDER IN THE LAST 10 YEARS;
None _
FIRM PRIMARY ADDRESS(HEADQUARTERS);
7421 NW 7 Street -
CITY:
Miami
STATE:
Florida
TELEPHONE NO.. 305-592-0997
TOLL FREE NO,:
None
FAX.NO..- 305-592-5798
FIRM LOCAL ADDRESS: ^
7421 NW 7 Street
CITY:
Miami
STATE:
Florida
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
Jesus Rodriguez
ACCOUNT REP TELEPHONE NO.:
305-592-0997
ACCOUNT REP TOLL FREE NO.;
None
ACCOUNT REP EMAIL:
Jesus.RodriguezJr @transvalueinc.net
FEDERAL TAX IDENTIFICATION NO.: 65-0393632
The City reserves the right to seek additional Information from bidder J proposer or other source(s),Including but not limited to:any
firm or principal Information, applicable licensure, resumes of relevant Individuals, client Information, flnanclal Information, or any
information the City deems necessary -to evaluate the capacity of the bidder / proposer to perform in accordance with contract
requirements.
r
-13-
I
ITB 2014-002-MF—Armored Car Servlces Seotion 6—Bid Certification&
Affidavits
6.2. Acknowledgement of Addendum. After issuance of solicitation, the City may have released one or more
addenda to the solicitation, which may provide additional Information to proposers or alter solicitation
requirements, Proposers are solely responsible for assuring they have received any and all addenda Issued
pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all
addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all
addenda may result in proposal disqualification.
Initial to Initial to Initial to
onfirm Confirm Confirm
F.oei t _ Receipt Receipt
- Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 6 Addendum 10 Addendum 15
If additional confirmation of addendum Is required,submit under separate cover.
6.3. Miami Beach Based(Local)Vendor. Is pro oser a Miami Beach based firm?
YES 5E NO
SUBMITTAL. REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax
Receipt issued by the City of Miami Beach AND proof of-business residency with the City for at least one year
prior to bid submittal,as required pursuant to ordinance 2011-3747.
6.4. Veteran Owned Business. Is proposer a veterao owned business?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a
documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned
business by the State of Florida or United States federal government, as required pursuant to ordinance 2011-
3748.
6.5. Financial Capacity.Proposers shall request Dun&Bradstreet to submit directly to the City through electronic
means by the proposal due date,or-within three(3)days of notification,a Dun&Bradstreet Supplier Evaluation
Report on line directly from Dun&Bradstreet.The prospective Provider shall request the report from D&B at:
https:l/supplierportal,dnb.com/webapp/wcs/stores/SelvIeUSupplierPortal?storeld=11696
The City reserves the right to require other financial information (e.g., audited financial statements, bonding
capacity,credit history,etc.), as part of the solicitation submittal requirements or during the evaluation process,
as necessary to evaluate financial capacity,
TOP
-14
s.
s
ITB 2014-002-MF—Armored Car Services Section 6—Bid Certification&
Affidavits
6.6. References &Past Performance. Proposer shall submit at least three(3) references for whom the proposer
has completed work similar In size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT:Proposer shall submit a minimum of three(3)references,Including the following
information: 1)Firm Name, 2) Contact Individual Name&Title, 3)Address, 4) Telephone, 5) Contact's Email
and 6)Narrative on Scope of Services Provided,
6.7. Public Entity Crimes, In accordance with Florida Statutes, any bidder or bidder's principals,including officers,
directors, executives, partners, shareholders, employees, members, agent or as otherwise defined in Florida
Statute 287,133,Including joint venture partners,who have been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid, proposal,or reply on a contract to provide any goods
or services to a public entity;may not submit a bid, proposal, or reply on a contract with a public entity for the
construction or repair of a public building or public work;may not submit bids,proposals,or replies on leases of
real property to a public entity;may not be awarded or perform work as a contractor,supplier,subcontractor,or
consultant under a contract with any public entity; and may not transact business with any public entity In
excess of the threshold amount provided In Florida Statute 287.017 for CATEGORY TWO for a period of 36
months following the date of being placed on the convicted vendor list. Has proposer ever been debarred,
suspended or other legal violation, or had a contract cancelled due to non-performance by any public sector
agency?
0 YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall'submlt a statement detailing the
reasons that led to the violation(s)or contract cancellation(s),
6.8. Vendor Campaign Contributions.Proposers are expected to be,or become familiar with,the City's Campaign
Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely
responsible for ensuring that all appllcable provisions of the City's Campaign Finance Reform laws are complied'
with, and shall be subject to any and all sanctions, as prescribed therein, including disquallfioation of their i
Proposals,in the event of such non-compliance,
SUBMITTAL REQUIREMENT: Submit the names of all Individuals or entities (including your sub-consultants)
with a controlling financial interest as defined In ITB, For each individual or entity with a controlling financial
interest indicate whether or not each Individual or entity has contributed to the campaign either directly or
Indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami
Beach,
6'.9. Code of Business Ethics.Pursuant to City Resolution No,2000-23879,each person or entity that seeks to do
business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department
of Procurement Management(DPM) with its bid/response or within five(5)days upon receipt of request.The
Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and
regulations Including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami
Beach and Miami Dade County.
i
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics, In lieu of submitting Code
of Business Ethics, proposer may submit a statement Indicating that it will adopt, as required In the ordinance,
the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement!. i
r
6.10. Living Wage,Pursuant to Section 2408 of the Miami Beach City Code,as same may be amended from time to j
time, proposers shall be required to pay all employees who provide services pursuant to this Agreement, the
hourly living wage rates listed below;
-15-
I �
ITB 2014-002-MF—Armored Car Services Seotlon 6—Bid Certlfloatlon&
Affidavits
® Commencing with City fiscal year 2012-13 (October 1, 2012), the hourly living rate will be
$11.28/hr with health benefits,and$12.92/hr without benefits.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be Indexed
annually for Inflation using the Consumer Price Index for all Urban Consumers (CPI-U) Miaml/Ft, Lauderdale,
Issued by the U,S,Department of Labor's Bureau of Labor Statistics, Notwithstanding the preceding,no annual
index shall exceed three percent(3%).The City may also, by resolution, elect not to index the living wage rate
in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year),
Proposers'failure to comply with this provision shall be deemed a material breach under this bid, under which
the City may, at its sole option, Immediately deem said proposer as non.-responslve, and may further subject
proposer to additional penalties and flnes, as provided in the City's Living Wage Ordinance, as amended.
Further information on the Living Wage requirement is available at www,miamlbeachfl.gov/procurement/,
SUBMITTAL REQUIREMENT: No additional submittal is required, By virtue of executing this affidavit
document,Proposer agrees to the living wage requirement.
6.11. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding
competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time
employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners
Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are
awarded a contract pursuant to competitive bids, to provide"Equal Benefits"to their employees with domestic
partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor
who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located In
the United States, but outside of the City of Miami Beach limits, who are directly performing work on the
contract within the City of Miami Beach,
A. Does your company provide or offer access to any benefits to employees wlth spouses or to spouses of
employees?
YES 0 NO
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex)
domestic partners*or to do es r;partners of employees?
YES NO f
C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits
not already specified. Note:some benefits are provided to employees because they have a spouse or domestic
partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such
as medical insurance. i
BENEFIT Firm Provides for Employees 1 Flrm Provides for Employees Firm does not Provide Benefit
with Spouses wlth Domestic Partners
Health X y -
Sick Leave
_F_amlly Medical Leave !
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons,outside your control, (e,g.,there are
no insurance providers In your area willing to offer domestic partner coverage) you may be eligible for
Reasonable Measures compliance, To comply on this basis, you must agree to pay a cash equivalent and
submit a completed Reasonable Measures Application (attached) with all necessary documentation, Your
Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.
-16-
i
i
ITB 2014-002-MF—Armored Car Services Sectlon 6—Bid Certificatlon& '
Affidavits
anwwammemaAO�reuar.. Mmm,WW-va ..
Approval is not guaranteed and the City Manager's decision is final, Further information on the Equal Benefits
requirement is available at vwuw,mlamibeachfi,govlprocurement/.
SUBMITTAL. REQUIREMENT:YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit
marked In Question 2C,Without proper documentation,your company cannot be certified as complying with the
City's Equal Benefits Requirement for Domestic Partner Ordinance, For example, to document medical
insurance submit a statement from your Insurance provider or a copy of the eligibility section of your plan
document; to document leave programs, submit a copy of your company's employee handbook. If
documentation for a particular benefit does not exist,attach an explanation,
{
I
' E
f
j
I
i '
I �
I � 1
I
{
-17-
A s
November 19,2013
Marta Fernandez-Rubio,
CPPB,Procurement Coordinator
DEPARTMENT OF PROCUREMENT MANAGE ANT
1700 Convention Center Drive,Miami Beach,FL 33139
Re:Armored Car Services Invitation to Bid No. 2013-002-MF
Pursuant to the request for a letter detailing the bidder's capability to provide the services
outlined in this invitation to bid,this bidder submits this letter. TransValue,Inc. is the current
service provider for this contract and has held several government contracts since 1993.
TransValue,Inc. currently has 50 employees and 17 armored trucks. The company is backed by
its all risk cargo insurance policy covering USD 100,000,000.00 per occurrence and.enjoys a
very good reputation amongst its clients.
Our operating hours are 24 hours a day and 3 65 days a year, Our office is located at 7421
N.W. 7 Street,Miami,FL 3 3126.
. V
All of our guards have their D& G license and also undergo extensive training with
� g g
industry experts in addition to the state requirements.
Sincerel ,
o
riguez uJ
Chief Executive Officer
TransValue,Inc.
74.21 N.W. 7 Street, ]Miami, FL 0012B
Tel: 005-592-0997 • Fax: 305-592-579B ® \niwvv.transvalue.inc.net
'
i
!
,ti a
f
27,46 a ,r
IW
:. ;e. l.. •+' •• '
• �I:s Ail; �5'll � .� �I , � /�•'.,,..'�, ': •� y. -.
• -�xr.��:��y;:•;ai�i. •d�"�pa,,.{ .i,�'r'b;IV••ayrj;:'.:-ri��ti"/;.1.;:.•`•'I '•'M,,'•'•v.r��
.Mat :.tN r 1},'.t,T!Gy( ,.��::i^}• i�'.1�.•1 +[U4 �i� rr
111 a:� �•j- ;�-
� .1�� 1 ••+'w 'f a' .. j��jt,,�yy�r����119g,, 1 .1 ..i S ...'..• y•.'b s
• r.,;..: 4C+, k - 7l,?..�•.,~ _ 1`'n::u+9�-„`�r��''::'i.:i��'`'��Y?t•�''u.
• . - .],;,,a:� 1 +��'�Fl i!JT•1•• ' ill{•,. -'•,.:. �N 11•.�,•�' j F•'1 i`(••
YrY' v!n,a. Oh�:;,:� , -, • 'r a•'A''.`•:+,ilrlAT^�'.\t Y.r�/+1C •�M,- T�:�:Y•��i!61'•
opir ratton,of a 41MI t OF V s conseef to any Sobriont l to-quired by law ,
r
I
a
n ,
' I
i
1 f
i
:i
I 1
Lic nses
f .
77'�L
F,
;7
ki,
uxv L,
A-1
Va
1,M1,
J.,1 iu
0
rn m
n.
11P
z >
t M m m
Z > 0
Pa "&
X m
0 0 ,0 11.
0
"n
�d �d N
OQd d
-U
Fn 0 C13
N C13 rn
lit
cl. 17' z m
M 0
'to co
A o
55
flAp V.1.
%Igo:
IV
6,11
M Tip
R,
:�Dcui � f
31-
flue;
m
M LL
Cl)
W
"WON N
®R, 0
V4
if(
to
"tgtji�w tt
UP
;d.TX,Rol,
#J.
IN
�,ImMmf`
'� a.: 5' .,:i..,.. .�.,,.1;,.�1i.,.,...'i: ,... .�. .15.y. .' ` .:, .. ,,.,.,,... ..�._..:5.�_:':i..':'. ... .. ...•.1..,.' _'i....'::'..•. ,.. .,.• .a?'.,:
�'1�`J Ala? �. m
00 M
1
R
�xj In U3 li
In
U3 w
>� m 0 �
LLJ
.5 -+•
1 f"` �-•� FQ Q C � r j 4
F-'
'•Iii+ 'i °1.` !t'r•' '.��lr•``!
.I, 1 J l,•ti.,
151;•:1 •� � m � I• .i}�i,j
Ul
,ti
I
mill
' Ma,,Plt ,► a '
' r-r MOREJON,NOROE R
�rr ' 970 CAST 36;6 SC '
HIAUAWFf�ll OT-"
J l 'tf`
,4
ti`ilk. ' f;'P CI 'r� ' Z w7l01141
cased by Iha pmud,.am
if]Apifc�ga}�v8i�pi d o tllvlslan o(t laaneing
"J In accPfdlelpi�yp►t•r �ldn 6t4lulB3l,
MADAM H.PUTNAM j
CAMMI iDIONM
ly
A �J Ot t►Y ,r f
MOREJON NORGE R
;670 S 36TA ST
MIALEAM,.FL 320-37'
mix
Vii: i 11(3171 r ,W W
I t ;c BSc itl'F1�.t� �SrutiG , �-
' ' I Kt'�, I v 1 a0 t�9J p103/1'2 04103114) H
�Tnonllovvl ldule�Iltuly� 1¢IloOaaedbltheOaP�m'rnl
of
Ap Ioi111utW&cane [earvlc s, IvIsIPn of Uacnstnp j
•i`�:.;.,J';' :In acoordanea rjflhChap ard9J,'f�orl�a Statutes.
-I ACOMMI3�I,OMtAIM ;
i'}'jY�u1W .(� 4�•"',•
IN'47412
PAM
VV
�„ yq �aC_ri I
11 W71
The suayu rta adbx<yl1 fd'p an;ad by Iha 7epartmdnl
1+ m of Agftculritra�Ga,lsumeIf 9dry�ces�1y,91or,of Vaonam .
In
aa�ordancb•!}III 4b ah%990.u8,i,erNN 5talur°s,
i CN COM3- OONSON _ ..
r
' Y • i
P
.... .1.•1: '��• '1° S,, r. , • y.. ��nl•..�e.. T..y,i__1. , .-7-7—T•�^ L.
1•
• r-
I
.. •�.i., .,may '• i.
• L r.
a
1 •
I ,
• f
L '
1
L �
1
1
a
1
z
'' spy I,~y '' �•�',y 1� I 1
1
rt r
(� -I IN, t,
1 r.
. . ,. ,., ...,...,,{�:...... :'`:.,.� Rail, 't. 1 •� �
• , � •? Y't ..y 1. it
4• �7j � 1
` it
1
• i E
' t
r � I
' t1
I •
' I
I
h
•I ,
I I
';,��� '�y;;il.0 EL.�fr•�r'i .a'7 W�r�l�a�,I tT.f+,4jr
" 1' •r }.A�;• ;f l'1 r' '_
u
�5 "
•4.1A:� ;;rte{ i t{t%t:. )l..,.,. ,..�,�.�k�1;1�,{�y�i.� •
14145
dr,AyrluFill d1 �pzcgbylna.pppi+i, pit !�
td.ICd rGG,�f x �,��DI.�Slnn9fl.Yr'bn�p .
.40 H,PU�Hat,1
,wll�l
, 'c�n�vt)sst.phaec� '
� 1 I
1
- i I
• • 6 I
.��.�.,� �•-r�...w ��C��'{SrP b{11i11L�C1' i I
• J'; ••�''•t.�1i If`'� VWonl��11.
•4C.'��'1.V'�•'e• 1• .,'.1:•;�•''�f. �. i ;
MAT
7{j r•y t. iµ;P'I_ y 1' t••:• 1, .1
�
• { "°�Sf''�'p°"��"�<<A t �� Yyj�:'Iji.,l�y��'flntr•u'�#.•�1 � I
Unuc)asl!Ily
Ito
".;•�•'1UxErt�ISt. {�.11�V l�5,Q1vlalOr)a!Ur.rrlgnl�t
•rt JY,�FJ 1•i.;• I)�D/lI�'llt�ttjj� q d 1111.9 Sr JI u14') I 'I
iA•1•'!11,1� M'AK�MII'rIJLYk;tllf� �^,,,!'
• CDMN11951Cp2Efi � I
, • 1 i
• h - I
^ it
,
• P
I,
r
4 !I
i
e
. iC •
. \r,•i\\l�•:';• .``..:;, •fir• ., //�,��, �• .
' 1 t
• { I 2
L
1 I r
'ii :l is 'r• "15� 'fy"e• � y ,•
I
1: a'' Z �`' i t �•j��Ir#J 111 ,_,
J
9
I
1
i
r,
• r
IIA)
L :.
Isk-
• .e '�S t€,�ir�t � ;ti's:';1' •�• '„t, 1
� �� 'i 7'`�I:;J';.� ri% 1,7-'7 •''. .. h
Y jii , '� •V yam.•°.S�iH^'"r:Ne�.;'�;) i
b �•t
f
, I l
• t
i
l ! I
w k �
r '
{
,
• rr �„t, lF���7 �, '� f �
' S e:,z-+till• jl t 4 .!t b '+•1!'Y S't t�7 a. .
i
' I �
• l ' L
IT
ST
' 1
References
� i
i
-
-C ro
qj
I- ,� v
ro
a' c o ro
ro .4? c
A 4� ro ro
C � �
~ .0 >
1j) O
CL) o
0 LL
C C 4- M
Oj
EL 73 C
LU >
u
f ro c
E m t
m N
C .p
j 4�j
.....^. tU a1 >
"
a
�a ' au
.. acAco o Li >
ti O 'U u
Qj
u s�,,c
U w cu W m 0
-° 1 V M
ro ' c to ``--`` ro U o u
.c W u .c 'A o c 00
E C CO 2 A O l = C aJ
j j .�•' �� q�j 0 r- day t j CO
vcl c t � c
c ; t
o
n L° x o a� u o � 00 o aai ro
d) U -r� ro v C] r. u
,,.s
•in?i. i w a. ■. �.iw n to a r e A pt e. a 'fM11
�} �! � .��� �a � �� �, 1�11�'�tt �43 ��/�H�� ����C. �i��.,,��� it ��,�����
>, i> Refiners of P r e c 1 0 u S M0, t �i s,
►� taold 811w>r P'Iatinwil Palladium
Is() 1,166
REGISTERZE[)j
October 3.1,2013
City of Miami Reach
To whom it may concern,
Our company has been utilizing the service,;of-rransValue, Inc,to transport valuabicis for saveral years.
We are very satisfied with their service and-Fired them to be a very reliable service provider,
if you have any further questions,please do not hesitate to call.
Kinde Re 'rds,
David M.Comite
Chief Financla)Officer
t
i
I
I
fI
1 900 N.W. 38th Avenue Miami, Florida 33054 Toll Free: 1;888) 685-8505 , (305) 6858505 Fax: (305)685-8506
ww�v,rr�lsuk►lic;rr���t<�lsrorp.r_arn
Varue Logistics, Corp,,
INTERNATIONAL SHIPMENT OF VALUABLES
2461 NW 67 Avenue
Suite#203,Bldg 700
Mlaml,Florida 33122
Phone:(305)870 0620
Fax:(305)870 0650
E-mail:c_value @bells0uth.net
I
November 18 2013
I
To whom it might concern:
Transvalue, Inc. has provided our company with service for over 5 years. They
have safely and securely moved our valuables without incident and maintaining
the highest industry standards of security. We would recommend them to any
company requiring such services. If you should have any questions please do
not hesitate to contact me.
Regards,
�J.or it uga
P (dent
a e Logistics Corp.
i
I
I
I ,
I
I
J
t
,I
.i
I
II
J
r
d
i J
f ?
i
a
nsu ra n cl=
1
MARSH
TO WHOM iT MAY CONCERN
Date: November 19,2013
CUSTOMER EVIDENCE OF iNSURANCE
This evidence of Insurance Is given as a matter of information only and confers no rights upon the holder other than those provided by
the policy. This evidence does not amend,extend or alter the coverage afforded by the policy described herein.
NAME&ADDRESS OF INSURED:
TRANSVALUE INCORPORATED AND/OR VALUE LOGISTICS INCORPORATED AND/OR THEIR SUBSIDIARY AND/OR
ASSOCIATED AND/OR AFFILIATED COMPANIES AND/OR AS MAY BE AGREED BY UNDERWRITERS.
Principal Address:7421 N.W,7 th.Street Miami,Florida 33126,Florida,U.S,A.
Q,OLICY NUMBERS: QR015413/QR015513
AOLI_y PERIOD: 12.01 a.m.on V May 2013 to 12.01 a.m.to 16t May,2014
TYPE OF INSURANCE: This Policy Indemnifies the Assured against:all risks of physical loss of or physical damage to or
destruction of Property for which the Assured has assumed responsibility(whether as a ballee or
otherwise),where the physical loss,physical damage or destruction arises from any cause
whatsoever occurring during the period of Insurance and is placed with Lloyds and reputable
international Insurers.
PROPERTY INSURED: Gold,silver,platinum and other precious metals,coin and paper money,Including bank notes,signed
or unsigned,tokens and licence plates,licences,jewellery and reclous stones,postage and revenue
g P 1 ry p i
stamps,ration coupons,defence,food and trading stamps,postal,express and other money orders,
bonds,coupons,stock certificates and other securities,certificates of deposit,bills of exchange,
negotiable instruments,cheques,drafts,notes,credit cards,travellers cheques,bills of lading,
warehouse receipts and/or all other commercial papers and other documents and papers of value,
stamp collections,drugs and other pharmaceutical supplies and/or all valuable merchandise and/or
property of all kinds and descriptions;all hereinafter referred to Individually or cofiectively as Property.
i
SUM INSURED: USD100,000,000 each and every loss
1
GE0GRAPHICA4 LIMITS: Worldwide whether In transit or at rest.
/7
Loss Payee: City of Miami Beach, Risk Management, 1700 Convention Center Dr.
Miami Beach, Florida 33139
This is to certify that the policy of insurance listed above has beeh issued to the Insured named above and Is in force at this time. Notwithstanding any
requirement,term or condition of any contract or other document with respect to which this evidence of Insurance may be Issued or may pertain,the
Insurance afforded by the policy described herein Is subject to all terms,exclusions and conditions of such policy..
Philip C.TumerACll,Managing Director,Marsh Ltd
i
Registered In England Number:1507274,Registered Offico:l Tower Place West,Tower Place,London
E03R 68U.Marsh Ltd is authorised and regulated by the Financial Services Authority for Insurance
medlatlon aolivilles only.Marsh Ltd conducts Its general Insurance activities on terms that are set out In the
document"Our Ousiness Principles and Prackes".This may be vlewed on our website
h itp://uk.marsh.com/AboutUstAboutMarsh/artictoType/ArticieVIew/articleld/2376/Govem ence.aspx
MAl?SI-1&MCLENNAN
LEADERSHIP,KNOWLEDGE,SOLUTIONS...WORLDWIDE, ;- COMPANIES
CERTIFICATE OF LIABILITY INSURANCE GATE{rJ,MronnYYY}
�I191z013
TIiI9 CERTIFICATE 18 ISSUED AS A MATTCI$OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLOPA,THIS
CORT'IFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMENDt ErXTUND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS GRRTIFICATE OF INSURANCE Dogs NOT CONSIRUTE A CONTRACT DP.TWEEN THE ISSUING INSURER($),AUTHOR19LID
RI;PU8VNTATIVE OR PROPUDER,AND THE CERTIFICATE HOLIJ fR,
IMPORTANT., if the aertiflcata holder}®on Aat TIUNAL INSURED,Ilia polloy(Iee)must be oltdal'sod, If sUSRd(3ATItaN IS WAIVBp,euGjjOC So the
torms and nonditlona of tho pollay,aertaln policies may raqulrs an andareement. A statetrlont on this aertitlaatn(1069 not aanfer rlphle to the
aortlficato holder In I1ou of such endorsetnent(s).
PnanuaBR LING TiIS1C MANApEMENT I,LC aIro arm R CIA 2100 PONQl DE LRON 5LVR 80A RMth,908017daa � c
HOW:AQAWJA@LIaQ0QMI?ANW.9X.QM-
INOURPRJg)AFI 0R UIN4i OOVRRAGH. N Iii,
COITAL CWLE S FL 03104 IN64=&r I '
INsu ran TRANEIVALUE INC INSO Rtig h s
7421 NW 7TH STRE1=T I au cR c s
MIAMI FL 53190 �3 6N URHn
9UR8R R _
f~E1N:t7so��st3�� I t�>'I
6V8 AGR8 GRR`fIFICATIE NUMESE R:•ISO4 9000 REVISION NuMBERt
7HIR IS TQ CERTIFY THIAT 7HEr t'OLIOIE$OF INSURANI:,E LISTED BELOW HAVE BEEN ISBU90 TO THE INSURED NAMED ABOVE FOR THE PpLIOY PERIOD
INDICA7170. N0TWI7HSTAN0JNE3 ANY REQUIREMENT,TERM OR CONDITION(IF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICN THIS
CERTIFICATE MAY BE ISSUCb OR MAY PERTAIN,THE INSURANCE:AFFORDED OY THI-POLICIES DESCRIBED HWI9IN 16 SUBJECT TO ALL THE TE=RMS,
EXOLUSIQNS AND CONaITIONS OF SUCH PoLlalt;s,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.M
I a TYPO OP INAURANdt3 1 lip 3 eR ❑ O eP P❑L o E LIMITS '
POLICY NUMBER klJnt7lYY
ORNRRAL.LIARILITY iAOHICS3OE CURREN 09 S
Ea o OOMMEROIAL OUNUML LIABILITY
S
OLAIMV-f4AbU OCCUR MEAEXP(My ono yumdml 5
P811BONAL d AE]V INJURY 0
GRN'l.AadREQArSL.IMIrAPPLIUSPORI PRODUOT8•COhINOPAGG S
PaI,lOY j,S' LOa S �� •
A MO{31LG bIA)aILITY a o"' o'J S.
ANY AUTO BODILY INJURY(Perpomon) $
N L8wNEQ pC COVLEp BODILY INJURY(PnrpcnTdnnl) 8
HIA DAU7r�s N��p8"WNVAU fJPEftionl AMA 5
AT
6 '
VMaROLLAUAE?I _ CGOUR MOHOCOUARPNOe,, S
dX06 8 LIAR OLAIMB•IMpS AGORWATO. S
EO ARTENTIONS S
WO MERS1CON RNOATION �( T Ge3�T
AND EMPLOYSRSI LIAa1LITY nA ANY PROPHIBTOR/PARTNGIUAX#00TIVEt 2t347C(106 3113!2013 3/1317tJ1a E.L.EAMIACOMENT b ,�00
OFFIGMIaM13aR1:XOLUOOnT Y NIA ;
IMnndulnrylnNH) L.L.MIME-FAEMPLOYE s800000.o
(f yqS,d satlBo unaor el,VISEASI" PpL(RY LIMIT S(360,000.00
jEj 0 -
0ESIORIPT(ONOFCP I;WONSt LOCATIONS IVEMOLES(AthiptlAQ0RO101,Addlll nnulRUM411maSahad,de,If MOM uPoaalarognlrndl `
I
i
• s
• I
i
i
CERTIFIGATE HOLDER CANCEL IO
• I
city ormramir aoaui9 SHOUL13 ANY OV THE ABOVE 011 0HISM)POLICIES BE GANCU1,1,11D VEFORR j
13fek Manti�amalll TtIE foXPIRATION BATE THER50r, NOTICE WILL, pE DELIVERED IN -•
AOCORDANOR WITH THU POLICY PROVIUIONU,
1700 ConvenllDn Aonler Dr, .
Miami13aaah FL 33'130 AUTHarl0bRaPReseNTA11VE L
Phon Number —
®1008.2010 ACORD OORPORATION, All rights reverved,
ACCIRD 28(2010/65) Thu ACORD nMmO and logo are roglstarod marks of ACORD �
. I
i
;
I
TRANS-1 OP ID:AG
CERTIFICATE OF LIABILITY INSURANCE
DATE 0410 8/2 01 3Y)
04!0812013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS
CERTIFICATE DOES NOT AP'P'IRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOE$ NOT CONSTITUTE A CONTRACT 13ET1NFIEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT; If the certlflcalo holder Is an ADDITIONAL INSURED,the pollcy(iea)must be ondOr d, If SUBROGATION IS WAIVER,subJoct to
the terms and oondltions of the policy,certain pollolos may require on endorsement, A statement on this certificate does not Confer rights to the
certificate holder in Uou of such endorsement(s).
PRODUCER Phone:305.6482445 NAAI T!10T
Linq Risk MAnagoment,LLC PHONE
2100 Ponce de Leon Blvd,#601 Fax:305.648.2469 Plc c N
Coral Cables,,FL$3134 E, I S I
Alex Gnrala
INSURER(S)AFFORDINaCOVERAGE �NAIOB
INSURER A I Steadfast Insurance Co
INSuRED Transvalue,Inc. INSURER B I i
Jesus Rodriguez �—
7421 NW 7 St. INSURER 0 r
Miami,FL 33126 INSURER 13:
INSURER E 1
. f
IN RER I
COVERAGES CERTIFICATE NUMBER: REVISION NUM13ER:
THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED? NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERT111ICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIE$DESCRIBED HEREIN 13 SU13JECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE 13EEN REDUCED BY PAID OLAIMS.
AU LTR TYPE OF INSURANCE POLIO U 1B POL K IDOYE P LIMITS
GENERAL LIABILITY L•ACH OCCURRENCE S 1,000,000 '
A X CCMMERCIAL GENERAL LIABILITY EOL9224267.03 0410512013 0410812014 R Is_a Eaocau r,,naa $ 100,000
CLAIMS•MADk F�OCCUR MED EXP(Any one arson $
A&B INCLUDED PERSONAL&ADV INJURY $ 1,000,000
CENERALAGORROATE 3 3,040,000
GEN'L AGGREGATE LIMITAPPLIESPEft, PRODUCTS-COMPIOPAGO $ 31000,000
POLICY PRO' LOG DEb $ 2,500
AUTOMOBILE LIABILITY r OOMe NEO S ND E LIMIT
• Ea eocldenl�� �, � -
ANYAUTO BODILY INJURY(Perperson) $
AUTOS
NED AUTOS BODILY INJURY(Per sccident) $
HIRED AUTOS "ON-OWNRD PROn of Ent AM $
AUTOS
X UMBRELLALIA13 OCCUR EACH OCCURRENCE $ 5,000,000
A EXCESS LIAR CLAIMS•MADE UMS9224263-03 04!0512013 04106/2014 AGOREOATE $ 5,000,000
(;P I X I Rerrwio - I
WORKERS COMPENSATION WC&� TRH•
AND EMPLOYERS'LIABILITY
ANY PROpR E iETOR/PARTNER/EXEOUTIV YF— N A E.L.EAOHACOIDENT $
OFFICERIIMEMBER EXCLUDED?
(Mandatory In NH) E.L.DISEASE-EA EMPLOYE 3 _
I1 yyes,describe under E.L.OlSEA9E•POL;OY LIMIT 8
DESCRIPTION OF OPERATIONS below
I
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLE$(Al;ach AoORD 01,Additional Remarks 9ahodole,it morel woo is ralwoo)
Aimed Security Guard ,
i 1
CERTIFICATE HOLDER CANGEUATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BI~CANCELLED 13EFORB
THE! EXPITION PATE THEREOF,City of Miami Beach ACCORDANCE WITH THE POLICY PROVISIONS,
WILL BE DELIVERED IN ;
Risk Management
1700 Convention Center Drive AUTHORIZED REPRESENTATIVE! y
Miami Beach,FL 33139 Alex Garcia
®1988.2010 ACCRD CORPORATION. All rights reserved. 1
ACORD 2S(2010!05) Tho AGORD name and logo are regletered marks ofAQORD �
i
TRANS-1 OP IV:ICS
CERTIFICATE OF LIABIL11Y INSURANCE 1 Q812812013
71-)13 CERTIFICATE 15 ISSUED AS A MAT"I OR OF IN1;ORMATION ONLY AND CONFERS NO RIGHTS UPON THI:PERTI KATE HOLDER,THIS
05RTIFICATE 0053 NOT APPIRMATIVEL'Y OR NEGATIVSLY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDa BY THE POLICIES
13ELOW, THIS CERTIMCATE OF INSURAN09 DOES NOT CONSTITUTE A CONTRACT`IiRTWEEN•THE ISSUING INSUIRER(Aj,AUTHORIZED
REPR9VENTATIV9 OR P'RODUUN11,AND'THE CLRTIFICATE HOLDER,
IMPORTANT: If the auriffTaute holder la an A[7niTIgN�11.INSUt�kD,ttte paJlay{fga)mufit He widorsod, If SUBNOGATION IS WAIVED,subject to
tha terms and Apndlilpns of theDolt y,certain pailcies may require tin endorsement, A stotonlent on this anl'tlfloute doos not rranfar rJghla to ilia
aortfflunte holder In Ileu of suph undorsemant s.
rRaDIIDI!�
Phone.,306.648-2445 �°�jT�,°f _
Lin HlsttMannQoment,LLC �----
2'f q1 Ponce de Lean Blvd,#801 Fax:305.848.2405
Canal Gables,Fl.3313h Alit
Alox Oarala et.,,,
(NOVAVA(9)AFPORDINO COVORPjaa NATO p j
lNGurlCsn rAnJYdJUl3,1ttC. ..,�,,,
INSURER A r0lamond State Insurance._
Je%a Radriguex INes1nl= g r
74:21 NW T St, INSU112A 0,
Miami,FL 33126 LN6 ln o
•
COVERAGES cgRTIpI ATP NIJMBaR: REVISION NIIMM3 R:
THIS IS TO CERTIFY THAT THE POLICIES OP INSURANCE LISTED I)PLOW HAVE DEEN f=)F, D TO THE INSURED NAM50 AI30V5 FOR THE POLICY PI59100
INDICATEO. NOTWITHSTANDING ANY 135QUAIiWM NT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
OERTIFICAIE MAY 13I=ISSUED OR MAY PERTAIN,THE INSURANM APPORDED SY THE POLICIES DCSCRIBED HI!A9IN Is SUBJECT 1.0 ALL THE TERMS,
EXCLLIWONS AND CONDITION13 OF SUCH POL(0198,LIMITS SHOWN!MAY HAVE_PEEN RRfOLICED BY PAID CLAIMS,
L TYPI=OP INflURANO NqL CY MHBR um lotl YY PM°O YY LIMITS f
OHNGFiAL UAHIUTY' &OH ocFUrtRdNCL ; j
eCMMZR01A4GEN L 41AWL17Y 05 ISIS(it a S l
CLAWS-MADR 0 OCCUR MED F.XP(Any pno nrGnn) Is
f
Pp 00NAL&A4V INJURY Is --
- --- 09NRa4LA40AEQATR IS
GEN'LARON 3AT0LRdI1TAPP0e8PCR1 I°A000OTH•CgMP1fJP AW 3'
ppLICY, pN LAC S 1
r
AUTCMafi1LE LIAHILrrY ` a s LE LIMIT 1,Otl0,110D '
A �X ANY AUTO BAI�QOOQr13 07l01J2Q13 0710�II201d AOOILYINJURYINIeparnon) 's
AI.1 AWNED J�gyO 1JLED I
AUTQB UT S paQILYINJUIiY(Puruaatdanl) 5 f
X HIHHcj'AUToS X AUT SWNlil� P Utica o I AMAG
S. I
X PIP 3 I
UMBRELLA UAp QCGUA FACti9d 08 NGL�
OCPB LIAR GLAIM$•M013 AdOtiEQA'E S
u-01 RETENTION V 9
W01111983 CQMprNSATIO W OTF
AND FMPLOW 81IdAaIL" Y!11 0 i
ANY PP OPAJ PTQPJPAhTN MLXERUTIVf: NIA a.L.EAOH A0010ENT - S
pppPPIC IUMCMBFR eXaLIJDEp7
IMatl 10ri111N1i) H,L,OISWE•EAEMPLOYP,F 5
lyan Hn9dl n under
atEL` IP bF 0 I3 T)O S Wow ML,b1SEASE.1101,10Y LIMIT 3
,
DpGGRfNTIGNOf OpERATfONaILttCATIONelVANI01�8(Af laabACORpiai,Addlllona iNamgrkn8akadulu,If morn spacolaraqufrud)
A=rix't�d Car gri;G tr;LRR '
I
i
I
j
i✓J�l >"I!✓1c�7>±Hp.�tlER-- ,_ .� CANCELLATION i
SHOULD ANY OFTHEAPOVC U58011IOW POLICIES 191;CAMCELLYh HBFOAR I
CI of Mlom i bench THE EXPItMATION DATE THER56r, NOTICE WILT. 13R pELIVERED IN
C
City f mianI Oe Cantor Drive AOCORE)ANCR WITH THE POLICY PROVISIONS,
Miami 2eaah,FL 33130 AUTHOIUXFDPuringuNTATIVL
Alex Garola
(0 1588.2010 ACC7RD CORPORATION,A)1 Hgliis roserVed,
ACORD 28(201 OJOS) The ACORD name snd logo are rtiglstvred marke of ACOND
NOTEPAD: lrotap�ItCnp TRANS-1 rnas2
INOUND'SNAmg TrAnmitle,Itlo. OP it):KS UAY!00128/13
j
i
ehiald Schedule
1995 Ford Mc anol,ine M50
'1999 Intarnati,onal
2001 Ford 0450 �;lna A1354
2002 Word Nuanol ina M250
2003 rood B onolino P350
aa� nx9.gg}�t;��.nex r
003 For )�Ponollne m9
2005 pad a 5prAn ex' 25 0 ;
$D06 Ford U-nonoltnex X1350
290.9 Word 5'7
H gg9 Inba ria 0441
0.4 Pxightl hex 4dv
2008 lodge 5plin sat 2500
1997 For; Empol. nor' Zu 50
2 02 :C�a t armsY oral 1
99 GDAN Tratl v
2005 rxightlxner Sprinter 3500
4 ,
• I
• S
r
t i
1
• 1
I
I
' I
I
r
r
ITB 2014-002-MF—Armored Car Services Section 6—Bld Cartifloation&
Affidavits
iRST�(RIRdlCP41! 114ET1tVMZlCIl11.0fiN`'YIRPA t�aW�1tYR+wm49 N1Y MCaw1�e71dYPi'7ad INFCYt.M61M
DID SUBMITTAL CERTIFICATION
I hereby certify that: 1, as an authorized agent of the Proposer, am submitting the following Information as my firm's
proposal, Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this ITB, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and
the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and
conditions contained in the ITB, and any released Addenda and understand that the following are requirements of this
SOLICITATION and failure to comply will result in disqualiflcation of proposal submitted; Proposer has not divulged,
discussed,or compared the proposal with other Proposers and has not colluded with any other proposer or party to any
other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses,data and information contained In this proposal,
inclusive of the Pro osal Certification,Questionnaire and Re uirements Affidavit are true and accurate.
Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative:
Jesus Rodriguez CEO
Signature of Propose' Authorized R prosonfative: Date:
11-19-2013
State of Florida. I
County of Miami-Dade 1
This instrument was signed before me on November 19, 2013
by Jesus Rodriguez j
Print name of Signer(s)
Notai nature
Notary Printed Name
i
Notary Public for the State of_ _
Affix seal/stamp as close to
as possible. My Commission expires: �ULh , 20-Up-
signature 'I
sJellhuvpuN 5114nd 41DION null popuo
I GZfl81�'6z�In�:S.�EIIdX� Ez
�J- NoiSSIWVVOD,tIN =� r s ��Y'V'p'� ALFRED F.ANDf�EU �
naanNV'a QaUA�v ';,;rd��y}b; a�`0iv � ' MY COMMISSION tI FG ifl0211
�'Ki1�,t3Y1s lea'.�-. ..,''„���i�Y •,'hr '�'it
EXPIRES:July 2.9,2010
Bonded Tin Notary pumio underwriters
VIA/Ml BEACH .�
-18-
ITB 2014-002-MF—Armored Car Services 5ec�on.7"No Bid"Form
NO BID SUBMITTAL
WE HAVE ELECTED NOT TO SUBMIT A BID AT THIS TIME FOR REASON(S) CHECKED AND/OR
INDICATED BELOW:
Workload does not allow us to bid
_ - Insufficient time to respond
Specifications unclear or too restrictive
Unable to meet specifications
Unable to meet service requirements
_Unable to meet insurance requirements
Do not offer this product/service
OTHER. (Please specify) i
We do X do not_want to be retained on your mailing list for future bids of this type
product and/or service
Signature:
/ 77--_
Title: CEO
ii
Legal Company Name: Transvalue, Inc. j
11
i
Note: Failure to respond, either by submitting a bid or this completed form, may result in j
your company being removed from our vendors list. j
1
PLEASE RETURN TO: 1
CITY OF MIAMI BEACH j
PROCUREMENT !
ATTN: Marta Fernandez Rubio
BID #2014-002-MF �
1700 Convention Center Drive
MIAMI BEACH, FL 33139
-19-