Certification of Contract - United Services, Inc. MIAMIBEACH X
CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT l
2
TITLE: Janitorial Services, City-Wide
CONTRACT NO.: 2013-269-ITB-ME
EFFECTIVE DATE(S): This Contract shall remain in effect for three (3) years from date of
Contract execution by the Mayor and City Clerk, and may be
renewed, at the sole discretion of the City, though it's City Manager,
for two (2) additional years, on a year-to-year basis, upon mutual
agreement between the two parties.
SUPERSEDES: 13-10/11
CONTRACTOR(S): United Services, Inc.
ESTIMATED ANNUAL CONTRACT AMOUNT: $1,879,139
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida, on February 12, 2014, for approval to award a contract,
upon execution between the City of Miami Beach, Florida, and Contractor.
B. EFFECT - This Contract is entered into to provide for janitorial services, city-wide
pursuant to City Invitation to Bid No. 2013-269-ITB-ME and any addenda thereto (the
ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's
bid in response thereto may hereinafter collectively be referred to as the "Contract
Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Department of Procurement Management
policies and procedures, at the prices indicated, exclusive of all Federal, State and local
taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number
2013-269-ITB-ME.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, Eric Carpenter Public Works Director
at 305-673-7000 ext. 6643.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of
supplies and/or commencement of any services/work by Contractor.
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
1
Certification of Contract
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133,
Florida Statutes, a person or affiliate who is a contractor, consultant or other provider,
who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to the
City, may not submit a bid on a contract with the City for the construction or repair of a
public building or public work, may not submit bids on leases of real property to the City,
may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with the City, and may not transact any business with the
City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
category two purchases for a period of 36 months from the date of being placed on the
convicted vendor list. Violation of this section by Contractor shall result in cancellation of
the Contract and may result in Contractor debarment.
I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Supplies, work, and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or the Contract Documents.
The parties expressly acknowledge that it is not their intent to create any rights or
obligations in any third person or entity under this Contract and/or the Contract
Documents.
i
2
Certification of Contract
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Alex Denis, Procurement Director
City of Miami Reach
Department of Procurement Management
1700 Convention Center Drive
Miami Reach, Florida 33139
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Reach, Florida 33139
For Contractor:
United Services, Inc.
900 South Miami Ave, Ste. 134-5
Miami, Florida 33130
Attn: Raymond Pardo, President
Phone: 1-877-874-2447
Fax: 305-374-9092
E-mail: usinowkaolxom
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
3
Certification of Contract
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and/or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail.
4
i
I
i
Certification of Contract
IN WITNESS WHEREOF the Cityynd Contractor hav caused thi Certification of Contract to
be signed and attested on this �_ day ofd A 20 , -by their respective duly
authorized representatives.
- - i
CONTRACTOR CITY OF MIAMI BEACH -�
By Gw
By
P sident/Signature
® �J
i;e
Print Name JV Date
j
Date
ATTEST: ATTEST:
Secretary/Sig ur City Clerk
D r 1 �
�Z `{ ! L
Print Nt(mel Date
Date •
.INCORPf ORATED:
F:\PURL\$ALL\Solicitations\2013\2013-269-ME Janitorial Services City-wide\Contrat\20113-269-1TB-u6U_too, vfees.doc
i
I
i
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION i
C ty ttorn rA , Date
S.
COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award A Contract, Pursuant To Invitation To Bid No.269-2013ME,For Janitorial Services,Citywide. j
Key Intended Outcome Supported:
Ensure well maintained facilities and ensure quality and timely delivery of ca ital ro'ects.
Supporting Data(Surveys,Environmental Scan, etc: N/A
Item Summa (Recommendation:
The purpose of Invitation to Bid (ITB) 269-2013ME was to establish contracts by means of competitive sealed bids to qualified
providers of janitorial services.The contract shall remain in effect for an initial year term of three(3)years,with an option to renew
for an additional two(2)one-year periods,as allowed in the ITB.
City locations are categorised into two (2) groups. Bidders were required to submit prices for all location within one group and
provide prices for additional services within each group for services that may be needed and could be added and/or deleted as
needed throughout the life of the contract. Please refer to Appendix A for the locations included in each group.
Invitation to Bid (ITB)269 2013ME was issued on June 7,2013,with an opening date of July 12,2013. Thirteen(13)bids were
received in response to the ITB. The lowest responsive,responsible bidder was deemed to be United Services, Inc.
The request for approval of this item was initially presented at the September 11,2013 City Commission meeting.At that time,the
City Commission deferred the item and requested that a staffing plan by the recommended contractor be provided.The staffing plan
is included in the attached memo.
Notwithstanding the request for a staffing plan, it is important to note that the contract is structured as a performance-based
contract,which emphasizes the level of performance required rather than the number of employees a given contractor must deploy.
United Services has committed to considering those employees retained by the current contracts. Within 90 days of contract
commencement,United Services will report to the City the current contractor employees that have been retained and reason(s)why
any current employee may not have been retained.
RECOMMENDATION
United Services,Inc.,is the lowest responsive and responsible bidder in both groups.Therefore,it is recommended that both groups
be awarded to United Services,Inc.The secondary bidders are Service Keepers Maintenance and ISS Facility for Group 1 and 2,
respectively.The secondary bidders will be utilized in the event that the primary bidderfails to provide services as required underthe
ITB.
Advisory Board Recommendation:
C
Financial Information:
Source of Amount Account
Funds: $ 820,159 520-1720-000325-Property Management
$ $ 242,730 435-9962-000325-Sanitation-Beach Front restrooms
$ 15,600 435-0430-000325-Sanitation
$ 37,500 011-1210-000325-Fire
$ 3,250 425.0410-000325-Public Works
$ 3,100 425-0420-000325-Public Works
$ 3,000 427-0427-000325-Public Works
$ 14,300 510-1780-000343-Fleet
$ 300,000 480-0463-000325-Parkin -Janitoriai
$ 90,000 480-0463.000325-Parking-Pressure cleaning
$ 100,000 142-5976-000325-Parking-Janitorial
$ 16,000 142-6976-000325-Parking-Pressure cleaning
$ 95,500 463-1990-000325-Parking-Janitorial
$ 16,000 463-1990-000325-Parking-Pressure cleaning
$ 108,000 467-1996-000325-Parking-Janitorial
$ 14,000 467-1996-000325-Parking-Pressure cleaning
013PI $1,879,139
Financial Impact Summary:The annual cost associated with City-widejanitorial services is subject to funds availability approved through the annual budgeting
process.Account information and availability of funds shall be verified and approved for each request prior to procudngihe services.The funding and amcunts noted above
are the FY 2014 budget amounts_
CI Clerk's Office Legislative islative Trackin :
Alex Denis, Extension 6641
Sign-Offs:
partment Di or I t City Manager City anager
AD EC MT GB JLM
T:%GENDA 141FebruarylProcuremenC%ITB 269-2013ME-Janitorial Services-Stfmmary.doc
I
AGENDA ITEM
MIAMIBEACH DATE
24
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfi.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Member of the C' y Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 12, 2014
SUBJECT: REQUEST FOR APPROVAL 0 AWARD A CONTRACT, PURSUANT TO �
INVITATION TO BID NO. t69-2013ME, FOR JANITORIAL. SERVICES,
0��/ �
CIT IDEo
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities and ensure quality and timely delivery of capital projects.
FUNDING
The annual cost associated with City-wide janitorial services is subject to funds availability
approved through the annual budgeting process. Account information and availability of funds
shall be verified and approved for each request prior to procuring the services. The funding and
accounts noted above are the FY 2014 budget amounts pending Commission approval.
$ 820,159 520-1720-000325-Property Management
$ 242,730 435-9962-000325- Sanitation -Beach Front restrooms
$ 15,600 435-0430-000325 - Sanitation
$ 37,500 011-1210-000325-Fire
$ 3,250 425-0410-000325- Public Works
$ 3,100 425-0420-000325- Public Works
$ 31000 427-0427-000325 - Public Works
$ 14,300 510-1780-000343-Fleet
$ 300,000 480-0463-000325- Parking -Janitorial
$ 90,000 480-0463-000325- Parking - Pressure cleaning
$ 100,000 142-6976-000325- Parking -Janitorial
$ 16,000 142-6976-000325- Parking -Pressure cleaning
$ 95,500 463-1990-000325- Parking -Janitorial
$ 16,000 463-1990-000325- Parking - Pressure cleaning
$ 108,000 467-1996-000325 - Parking -Janitorial
$ 14,000 467-1996-000325- Parking - Pressure cleaning
$1;879,139
BACKGROUND
The purpose of Invitation to Bid (ITB) 269-2013ME was to establish contracts by means of
competitive sealed bids to qualified providers of janitorial services. These contracts shall remain
in effect for an initial year term of three-(3) years, with an option to renew for an additional two
(2) one-year periods, to be exercised at the City Manager's sole discretion.
25
Commission/Memorandum—1 TB 269-2013ME—Janitorial Services, Citywide
February 12, 2014
Page 2
The contracts consist of providing janitorial services to City facilities and parking garages which
include administrative offices, recreational facilities, parking facilities and public restrooms. The
awarded companies shall provide all supervision, administrative support, labor, subcontractors,
materials, supplies and equipment, and shall :plan, schedule, coordinate and assure effective
completion of all required services.
The specifications of this ITB were reviewed by the Sustainability Committee. Accordingly, the
ITB was issued with language which will require the successful vendor to use environmentally-
p referable -cleaning chemicals
and paper products & plastic trash -bags/liners and maintain
cleaning standards.
ITIR PROCESS
Invitation to Bid (ITB) 269-2013ME was issued on June 7, 2013, with an opening date of July
12, 2013. A pre-bid conference and site visit to representative locations included in this ITB
scope of services was held on June 18, 2013. During the pre-bid conference, prospective
bidders were instructed on the procurement process and the information their respective
proposals should contain.
The Public Group issued bid notices and 42 bidders accessed the advertised solicitation which
resulted in the receipt of the following thirteen (13) bids:
1. Staffcaft Miami Corporation
2. DTZ—UGL Services
3. Omarcio Cleaning Services, fnc.
4. Service Keepers Maintenance, Inc.
5. Professional Building Services
6. Federal Janitorial
7. OJS Systems, Inc.
8. Stockton Maintenance Group, Inc.
9. American Multiservices &Janitorial
10. United Services, Inc.
11.ABM Services, Inc.
12.Vista Building Maintenance Services, Inc.
13. ISS CBS Building Maintenance Corporation
The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and
specifications of the ITB will be recommended for award per location, group, or in its entirety, as
deemed in the best interest of the City. Veterans and local preferences will be applied as
applicable in the tabulation of bid prices received. Please note that neither veteran nor local
preference was applied to any of the bidders. In the review of bids received and consideration of
award, the City reserves the right to waive nonmaterial irregularities or technicalities in a bid
received.
City locations are categorized into two (2) groups. Bidders were required to submit prices for all
location within one group and provide prices for additional services within each group for
services that may be needed and could be added and/or deleted as needed throughout the life
of the contract. Please refer to Appendix A for the locations included in each group.
Below is a summary of the pricing submitted by all bidders for each group. Please note that
mathematical errors were corrected by Procurement.
26
P
Commission Memorandum—ITB 269-2013Mc—Janitorial Services, Citywide
February 12, 2014
Pace 3
�„cam' � +..+.�_~ � i�.,. F�y�,,� �R. ......-� � 'a •z'�L .__ - .y =- x_.'':: �
,' S.,s.'+ #'_,°•� "���. Fad _y�r .5p,.5j-77.'°�c�� Y-�� _ �}4. rr-��--
p }f? ?yam'-
.sr3Y _ C� J., i I .�d1 If4 •_ N' yiC .f. �-`
United Services Inc. #$ 840,026.64
Service Keepers Maintenance **$ 905,526.96
j American MS Janitorial $ 922,967.88
ISS Facility $ 931,024.20
Omarcio Cleaning $ 968,973.60
Federal Janitorial $ 1,093,780.08
GJS Systems $ 1,231,440.00
DTZ $ 1,248,947.69
Staffcaf Miami $ 1,317,100.00
Vista Building Maintenance $ 1,401,110.76
Professional Building Service $ 1,478,770.59
ABM Janitorial $ 1,559,099.76
Stockton Maintenance Group $ 1,807,100.30
Lowest responsible and responsive bidder per group.
`* Second lowest responsible and responsive bidder per group.
.c"A.?4' :.s'+m.. _ .�..r?. d"i..-b - YWYf����F���' _� .�....•rt - k-.+, +,s.�ii` �
United Services Inc. I *$ 518,842.56
ISS Facility **$ 564,379.20
American MS Janitorial S 604,086.84
Ornarcio Cleaning S 612,322.32 j
I
Professional Building Service $ 617,220.00
Federal Janitorial S 659,447.04
Service Keepers Maintenance S 668,289.84
GJS Systems $ 670,620.00
DTZ $ 714,845.03
Stockton Maintenance Group $ 737,960.15
Vista Building Maintenance $ 899,978.40
ABM Janitorial $ 1,310,582.28
Staffeaf Miami N/g
Lowest responsible and responsive bidder per group.
** Second lowest responsible and responsive bidder per group.
United Services, Inc. is the lowest responsive and responsible bidder in both groups. Therefore,
it is recommended that both groups be awarded to United Services, Inc. The secondary bidders
are Service Keepers Maintenance and ISS Facility for Group 1 and 2, respectively. The
secondary bidders will be utilized in the event that the primary bidder underperforms or fails to
.provide services as required under the ITB.
27
Commission Memorandum—1 TB 289-2013ME—Janitorial Services, Citywide
February 12, 2014
Page 4
United Services Inc. has been in business for 26 years. The following is a brief summary of the
experience of the company:
• United Services Inc. services over 39 building within and for the City of Miami including
administrative and ancillary services, gyms, parks, theaters, overnight facilities, and boat
Marianas.
• United Services Inc. provides services to all areas for Mary Brickell Village including
several square city blocks of varying client types. The scheduling of services and the
time of completion is critical to the ongoing success of the complex. Employees with
varying skills for the cleaning of settings entirely different in scope and scale are needed
to ensure the effective completion of each and every task at this location.
® United Services Inc. is responsible for 49 buildings located within the City of Newark with
thousands of visitors. The buildings vary in purpose, from City Hall and the Mayor's
Office to educational buildings offering City sponsored classes, police stations, and
courthouses.
United Services Inc. provides services to New Jersey Institute of Technology, with an
average of one new building a year since 1984. United Services Inc. is responsible for all
the periodical maintenance within the majority of these buildings. They have also
provided pre & post construction services clean-up during these construction phases.
State of the art equipment, along with strategic placement of chemical command dispensing
systems, and the use of a computerized work order tracking software to calculate the proper
amount of work per night for the employees made possible for United Services, Inc. to create
consistency and in line with the customer task frequently schedule.
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process. As a result, the City
Manager recommends to the Mayor and City Commission to award the contract to United
Services, Inc. the lowest responsive and responsible bidder. Further, in the event that the
primary bidder underperforms or fails to provide services as required under the ITB,
recommends awarding contract to the secondary bidders, Service Keepers Maintenance and
ISS Facility for Group 1 and 2, respectively.
i
_UPDATE REQUESTED BY THE CITY COMMISSION ON SEPTEMBER 11, 2013
At the September 11, 2013, this item was presented for consideration by the City Commission.
After discussion, the Commission deferred the item and requested that a staffing plan by the
recommended contractor be provided. ;
On October 4, 2013, United Services Inc. provided the staffing plan, included in Appendix B.
Highlights of the Staffing Plan include:
• Organizational Chart: The organizational chart includes a plan for contract-specific
managers and supervisors.
• Start-Up and Transition Plan: This section addresses the desire to consider retaining
current contractor staff.
• Employee Recruitment/Development: This section addresses how employees are
recruited and retained, including training to reduce turnover, improve employee morale
and enhance customer service.
• Staffing Plan: This section addresses how the necessary hours to service each facility
28
1
Commission Memorandum—ITB 269-2013ME—Janitorial Services, Citywide
February 12, 2014
Page 5
translates into equivalent full time not part time positions.
+ Communication and Responsiveness: This section addresses the firm's plan to maintain
responsiveness and communication, including a 24 hour hotline.
The current janitorial service contracts require five (5) days of service, utilizing three contract
providers with a total of full-time and part-time janitorial service employees as indicated in Table
1. Part-time employees are those employees working 35 hours or less per week. Full-time
employees are those employees working 40 hours or more per week. The source of information
for the staffing figures reported for the current contractors is the payrolls submitted and j
confirmed by each firm. The proposed new contract calls for a reduced level of service varying
from two (2) to three (3) days for most facilities while maintaining the status quo for other
facilities. The staffing levels proposed by the recommended contractor maintains a hybrid of
part-time and full-time employees with the totals also indicated in Table 1.
Table 1, Current Staffing Ratios
I SS 4 FT 8 PT
Professional Building Services 5 FT 0 PT
Omarcio 5 FT 10 PT
Totals 14 FT 18 PT
United Services (Prop osed 124 55
United Services, Inc. intends, as part of their startup and transitioning process, to transfer any
and all existing employees. United Services has noted that it is an advantage to an incoming
firm to be able to retain employees familiar with the client and required practices. However, the
employees will need to meet the hiring requirements and qualifications, Including passing the
necessary background checks. Background checks were not required in the current contract.
Additional employees will be hired from solicitation in local papers.
Notwithstanding the above, it is important to that the contract is structured as a performance-
based contract which emphasizes the performance required rather than the number of
employees a given contractor must deploy. Within 90 days of contract commencement, United
Services will report to the City the current contractor employees that have been retained and
reason(s) why any current employee may not have been retained.
i
In addition to the results of the ITB highlighted herein, the Administration reached out to
Respect of Florida (Respect), an organization that provides employment opportunities for
individuals with disabilities, to inquire about the possibility of the City contracting with Respect
for services on some or all sites. However, the pricing proposed by Respect is significantly
higher, approximately double, than the pricing proposed through the ITB.
CONCLUSION
The Administration recommends the award of the contract to United Services, Inc., the lowest
responsive, responsible bidder pursuant to Invitation to Bid (ITB) 269-2013ME, for janitorial
service, citywide, and further, in the event that the primary bidder underperforms or fails to
-provide services as required under the ITB, recommends awarding contract to the secondary
bidders, Service Keepers Maintenance and ISS Facility for Group 1 and 2, respectively.
JLWMT/KGB/AD
T:(AGENDA 12014TebruarylProcurementllTB 269-20131VIc-Janitorial Services -MEMO.docx
29
Commission Memorandum—ITS 269-2013ME—Janitorial Services, Citywide
February 12, 2014
Page 6
APPENDIX "A"
LOCATIONS PER GROUP
Out p"
I GRQUP l*
.,
LO AT If LOC
City Hall South Pointe Park Ocean Rescue Facilities&
Activity Room
City Hall.Garage Offices Scott Rakow Youth Center Complex
777 Building Scott Rakow Youth Center Ice Rink
555 Building South Shore Community Center
Fleet Management 21st Street Recreation Center
Sanitation Building North Shore Rec &Tennis Center
Police Athletic League and Rec Center Normandy Shores Park
Police Station Normandy Shores Guardhouse
Fire Station#2 Administration Normandy Isle Park&Pool
Fire Station 2 Support Services I EOC Parks Maintenance Facility
North Beach Police Substation Ocean Front Auditorium
Property Mgmt Office & Maintenance Beach Patrol Office
Public Works Operations Building Flamingo Park Pool
Marine Patrol Office and Public Restroom Flamingo Tennis Center and Restrooms
Police 'internal Affairs(225 Washington) Flamingo Park Baseball, Football Stadium &
Softball Field Restrooms
S. Pointe Park Beach Public Restroom North Shore Open Space Offices
3rd Street Beach Front Public Restroom Muss Park Pavilion & Restroom
6th Street Beach Front Public Restroom Crespi Park Center& Restroom
10th Street Beach Front Public Restroom Tatum Park Center&Restroom
14th Street Beach Front Public Restroom Stillwater Park Center& Restroom
21 st Street Beach Front Public Restroom Fairway Park Center& Restroom
35th Street Beach Front Public Restroom 12th Street Parking Garage
46th Street Beach Front Public Restroom 16th Street Parking Garage
53rd Street Beach Front Public Restroom 17th Street Parking Garage
64th Street Restrooms. 42nd Street Parking Garage
Unidad Senior Ctr Public,Restrooms 13th Street Parking Garage
7th Street Parking Garage
City Hall Parking Garage
Pennsylvania Parking Garage
Sunset Harbor Parking Garage
Parking Department Operations Building
30
Commission Memorandum-ITB 269-2613AIE-Janitorial Services, Citywide
February 12, 2474
Page 7
APPENDIX "B"
UNITED SERVICES STAFFING PLAN
i
i
31
�S
u
W
I
r
r
UNffED SERVICESIr INC.
October 3,2013 Oyrsirc s/s �erD YN
i
Mrs. Maria Estevez,
City of Miami Beach .
Procurement Assistant Director
CPPO,CPPB,
Department of Procurement Management
1700 Convention Center Drive,
Miami Beach, FL 33139
Mrs,Bstevez<
Pursuant to the requests made of United Services during our meeting,
please find enclosed all the additional information that was requested,that we believe answers all
of the questions as they were asked of us. i
Thank you for your tune and in the event that you require any additional information,
please do not hesitate to contact me at your earliest convenience at 877-874-2447.
Respectfully;
Ray and Pardo
Presiderit-
United Services, Inc.
}
Enclosure
i
3
a
t
i
1
s
i
P
i
a�
3
s
r�.
F-
y..�1'j1'�^4KiF:l9)_�.l•-5.:^_ �- is11!?!!iLlueaa.atTG^91tti1�"d:s.:.'-:1�.�aw.e
zA
CSIIs ca
At
Zi
etj
Ml
Cd
cn
MIT r:
cui:
cn
Cd .-� '..
71
i
V) tr ` d7
yyQyy F" rn i y.� s� iyi�J �y
`ia
Cd
a
e
5
r.
i
UNITED SERVICES,INC.
OurSrrcct�Is Gu�a��r Dnl�.r,,
START-UP& TRANSITION
Once United Services,Inc. has been awarded the contract; our tentative
action plan will be implemented. The corporate office will initiate mobilization of our
Miami office to prepare for an impending start-up,of which select individuals within the
company will be responsible for initial oversight and manning. At the very onset of the
City of Miami Beach contract, United Services, Inc. will have corporate management as
well as the Regional Manager that will have ultimate responsibility for the account,and
the site supervisor on-site. They will remain with the account for the entire phase-in and
mobilization period.We expect this to last no more than 45 days.
We will then respectfully request a meeting with site management. Issues that we
will look for immediate resolve to,will be staffing,cleaning times and schedules,keys,
access codes, badging,secured areas, uniform appearance and acceptance,storage access
for pre-identified equipment and supplies, vehicles;communication devices and their
respective frequency use approval, logistics and other pertinent data,to the initial start-
up/transition phase.Equipment, supplies and the necessary transportation vehicles we
believe we will need, will be ordered and upon delivery tagged and placed in their N
respective building locations.
Once access to the areas is granted,the regional manager as well as the account
manager and quality assurance inspector will begin the painstaking process of loading
and confirming all plant data, from square footage of areas_,to.wall:and`fCoot`type,into
our computerized database for eventual use in,ou3::Quality Improvement Program,and i
our Work Order/Tinie Managesnertt��Track ng-Software Program. During these rounds,
=bt ldin-g`i d—dupants may be questioned as to preferences that are not qualified or
quantified by the contract specifications. Because this is very time consuming,we look to
begin this task as soon as practically possible. Simultaneous to that effort,United
Services Inc. will begin to arrange for interviews of existing personnel. Current cleaning
management&staffing will be interviewed for potential hire. Where the client is in
acceptance, United Services Inc.prefers to hire some of the existing personnel., allowing
for a somewhat smoother transition period. Familiarity with buildings, areas, keys and
other Logistical information can make a considerable difference during a.phase-in and
mobilization period.
i
f
Since we expect to have additional employees on-hand to ensure a smooth
transition of the contract,we wil l also be placing adds at this time in the local papers,for
recruitment of additional qualified personnel.
United Services Inc. corporate office will look to begin in-servicing and training
groups of the qualified employees on our policies and procedures,the products we use
and their application,equipment,and what they can expect:From. us as well as what we
expect from them. ;
Employees will begin to be designated areas of responsibility,ensuring each
individual is aware of what is expected of him/her. Cross training will ensure that when
an individual is unexpectedly out, someone is capable of tilling the position.
The corporate office will then look towards oversight of the account rather than
active participation on a day-to-day basis. Visits will be bi-weekly from a Regional
manager and or a Quality Assurance Inspector. We will look to arrange monthly meetings
with the client in order to establish a clear channel of communication between not only
our account manager, but the client as well.A quarterly visit from the president or vice
president of the company will ensure that the client is receiving the attention and service
that it has requested.
Inclusive in that transition, is the transfer of any and all existing employees that
the City of Miami Beach feels may be beneficial, inclusive of supervision and
management.This can only be done however,in the event that the employees not only
meet the hiring requirements placed upon us by the city Contract,that they be approved
by the city as a candidate the city wishes to continue to benefit from as an excellent
s employee, and that they meet the hiring qualifications,pass the necessary background
checks etc.,of United Services, Inc.Certainly existing employees aide in a smooth
transition, so it would certainly be our intent to look closely at each and every employees
the city may recommend.
l
r
United Services, Inc. will also establish a pool of cleaning personnel,available for
dispatch on notice, in the event additional personnel are ever needed,an employee calls
# out sick,vacation or other emergent needs arise for replacement or addid.onal coverage.
United Services,.Inc. will.ensure that all members ol'this pool are pre-qualified and
approved for work by the City of Miami Beach for employment on the site.
Y
J
R •
1�
MP
4
F
I -
i
OBJECTIVE TIMELINE
STARTUP TRANSITION: 45 days Start Date,Finish Date Remarks
Letters of Introduction
Establish Chain of Command
Establish Local Mobilization Office Area
Meet with Site Management&R resentatives
Formulation of Advisement Committee _
Order,E ui ment,Supplies,Vehicles&Comm.Devices
Uniform Approval
Key Access Identification
Compilation of Computer Data
Devel op Site S ecfic QA Pr ram
Employee Hiring&Processing_
,Drug Testing Implementation ?
Bad in .Fingerprinting&Final Processing
.lob Oesca lion,Job Requirements Handout
Installaticn/Education of Command Centers
Orientation&In-Services
Uniforms&Lockers
Office Installations
Introduce Preliminary Work Plan&Schedules
Emergency Contact/On-Cali List Deve10 meat
Emergency Plans Review,Development
E ui at&Supplies Product Approval Lists
Tog&Chart Integral Equipment
lm ement Color-Coded Bucket&Ringers
1
i
Initiate lncenWv-Program
Create&Implement Snow Plan
Accurate Daily Log Development 8 Implementation ?
s
Emolo a Manual/Distribute
dress Contingency Issues
6
1
i
i
L
I
r
}
i
7
i
A
i
i1
rT
4
I^
AI
1
4
f
UNITED SERVICES, INC.
I
Employee Recruitment& Development
Employee Recruitment
United Services is able to attract qualified,experienced employees who require a
stable job with regularly scheduled hours. Our continued success provides many
opportunities for advancement and promotion from within. In previous years United
Services has grown significantly,yet we have not hired any employees who are
unfamiliar with our company. Friends of current employees refer the majority of our
prospects to us. Affiliations with local colleges and vocational centers also ensure a
quality applicant to choose our work force from. Our open-door policy,combined with
providing well-supervised and steady work,has helped us provide exceptional staff.
We have found that prospects are attracted to United Services for its reputation
for providing stable,regular work hours in a healthy and safe work environment.Also,by
having the proper-amount-of supervision and training, they receive the total-support of
our opportunities for advancement.In addition, because we promote from within, it helps
us to attract and retain qualified personnel.
i
Employee.Development
The hiring process at United Services begins with the completion of our..
Employment Application..Representatives froth our Human_R.es_uu_rces Deppartment are
available to assist applicants if necessary.
=The'appIfdrit-is then interviewed. The interview process focuses on the
individual's work history,an analysis of previous cleaning ex perience and the suitability
of placement at current or anticipated J ob open in s/locations.
i
A second interview with an Operations Department Manager is held in order to
ensure that job placement and job location specifications are clearly understood by the
i
ti
3
1
� I
. -............. - --- ,. __.
E
1 i
I
applicant. As well as serving as a second screening lc<<el,this interview acts as the
initial orientation to the requirements of the job site.
The orientation session consists of three phases:
• Overview of United.Services
• Employee orientation
• Customer orientation.
The first phase of the orientation program provides the new employee with an
overview of the company. This phase includes information on the company's origin and
growth,current size and composition,position in the marketplace,commitment to
customer satisfaction,and expectations for the future.This phase also includes a
description of our company benefits,employee-related programs, and career
Opportunities within the company.
We offer the following training guides to our cleaners and supervisory personnel.
Training and safety videos will be shown. Our training has the following objectives:
Reduce employee turnover,and Improve work quality
• Improve employee morale and production
Enhance customer satisfaction
These videos were prepared and researched by BSCAI,the world's largest
organization:devoted to promoting professionalism within the industry by furthering
education to its membership.All new employees attend the class as part of their training
and Quality Improvement Program. Each employee is trained by a United Services Inc. i
certified training supervisor and tested upon completion. Upon passing the test,each
employee receives certification for having satisfactorily completed the course.
The following videos are used:
I t
Employee Orientation.
Quality Control
i • Customer Relations
a
• Safety in the Workplace
s • The Art of Care-Taking
1
a
I
5
l
l
1
S:
1
Once employed, United Services motivates its employees by recognizing our
personnel in the following wags:
• Providing thorough pre-employment and on-site training a well-educated
employee.
• Creating a positive work environment at each location and providing outstanding
supervision.
• Offering opportunities for advancement.
• Keeping employees-informed about the company's business.
• Recognizing our employees for their years of service and for outstanding
performance.
In many locations,United Services(with agreement from the client)has been able
to Implement an"employee of the month"-program,whereby Aire recognize
outstanding performance on a monthly basis.The employee receives a gift certificate
or cash reward,and his or her picture is posted in recognized areas,along with our
newly developed merit badge system,which enables the employee to be recognized by
his peers as well as the entire public for his or her accomplishments.
i
S
r
z I
a
A
f
P
x
x
h
Qp�
q I
Staffing_Concerns
Concerns were voiced to United Services, Inc. referencing what was describe as two
varying submittals by United Services with regard to the appropriate staffing that United
Services, Inc.was proposing for the City of Miami Beach.
Keeping in mind the complexity of the contract,and the fact that many buildings/sites
will require the utilization of a part time employee, United Services corporate personnel agreed
in a meeting that we believed the utilization of part time employees would be somewhere
around 20-25%of the employee base,thereby best serving the City of Miami Beach,while
simultaneously allowing United Services flexibility in our staffing schedules.
Our consultant chose to use 204 in his formulation for part time staff and our vice
president elected to use 25°x6.
It will be the intent of United Services, Inc., based on a further analysis,to provide the i
city of Miami Beach with a firm and concrete number of full time employees versus part time
employees.
We are certain however, in our formula for the total number of hours we will be
providing the City of Miami Beach for a total,complete and comprehensive cleaning service,as i
requested within the contract specifications.That breakdown,to full and part time employees
will be a constant changing dynamic during the initial start-up, as we search to maximize the
utilization of full time employees versus part time.
i
40
i
i
Preliminary Staffing Plan
ON of Miami Beach
Building Staffing hours
Approx.
Tuesday& Friday Mon-Wed-Thurs Sat&Sun 0 of FTE-'PT
City hall 24 24 1 FTE-4 PT
Q1' ices located at the city hall Parking 16 16 1 FTE-2 PT
77 Building 7 2 1 PT
55 Building 4 1.5 1 PT
Scott Rakwo youth center&Ice Rink 12 12 13/7,5 1 2 FTE- 1 PT
Cott Rakwo youth center&Ice Rink Included above
olive Sation & Parking Garage 32 1.2 2 FTE-4 PT
Fire Sation two adrn. Building 1.5 1 1 PT
outh Shore Corrununity Center 5 2 1 PT
North Beach Police Sub-Station 1 0.75 1 PT
1 st Street Recreation Center 4.5 1 1 PT
)cean Front Auditorium 2 0.5 1 PT
North Shore Bandshell as Requested Facility
forth Shore Recreation Center 15 15 15.5 2 FTE 1 PT
forth Shore Open Space Trailer Offices 1 0.5 1 PT
Muss.Park 0.75 0.75 1 Fr
.respi Park 0.75 0.75 0.75 1 PT
.'arum Park 0.50 0.50 1 PT
Stillwater Park 0.50 0.50 0.50 1 PT
airway Park 0.50 0.50 0.50 1 PT
�4orniandy Shores Park 0.50 0.50 0.50 1 PT
Normandy Shores Guardhouse 0.50 0.50 1 PT
lonnandy Isle Park&pool 4 1 I PT
Parks Maintenance Facility 1 -0.50 1 PT
In
rope rtvM anagement Office&Maint 2.5 0.50 1 PT
' each Patrol Office 0.75 0.50 1 PT
Police Athletic League Building 4 4 1 PT
g g
-lamingo Park Pool 2 2 1 1 PT
larningo Park in-out"Tennis courts 2 0.5 1 PT
Flamingo-Baseball& Football Stadium 2 2 2 1 PT
ublic Works Operation:Buildings 3 1 .1 PT
. arking Department Operations 1 0.5 1 PT
Marine Patrol Office&Restrooms I 0.5 1 PT
oath Pointe Park Ocean Rescue 1 0.5 1 PT
r .
r ire Station Two-Suport-EOC 1.5 0.5 1 PT
police Internal affairs l 0.5 1 PT
feet Management 3 0.5 I. Fr
r Sanitation 4 0.5 1 PT
F
1
. 41 - . . .
i
Preliminary Staffinm Plan
ON of Miami)Beach
Building StaMnj!hours
Approx.
Tuesday& Friday Mon-Wed-Thurs Sat&Sun #of FTE-PT
South Pointe Park Rest rootu (6FTE'will t*assigned to aJl Restrooms.) 6 FTE
'hird St. Restroom (6FT'E'will be assigned to all Restrooms.) "
uth. St Restroom (6.FTE'will be assigned to all Restrooms.) "
16th. St. Restroom (6FTE'will be assigned to all Restrooms.) "
4th. St. Restroom (6FTE'will be assigned to all Re-strooms.) "
1lst. St.Restroom (6FTE'will be assigned to all Restrooms.) "
.'15th.St. Restroom (6FTE'will be assigned to all Restrooms.) "
6th. St. Restroom (6FTE'will be nssigned to all Restrooms.) "
53rd. St. Restroom (6FTE'will be assigned to alt Restrooms.) "
"4th.St. Restroom (6FTE'will be assigned to all Restrooms.) "
Inidad Senior Citizen,Public Restrooms (6FTE'will be assigned to all Restrooms.) "
Tuesday&Thuisdav Fri-Mon
..th Street Garage 11 16 1 FTE-2 PT
12th Street Garage 4 4 1 PT
3th Street Garage 4 4 1 PT
M,6th Street Garage 11 16 1 FTE-2 PT
I
Mon-Sun
'7th Street Garage 16 2 FTE-2 PT
Mon-Fri Sat& Sun
2nd Street Garage 6 2 2 PT
_may�f.-�`?-}. iK.-'-;es .n.•z.�^,-,--.n-L�aa�.4. =`':"45'`t'`ea
Tues-Thurs Fri-Mon
it}'Hall Gara Te 1.1 16 2.FTE-2 PT
9
Mon-San
Pennsylvania Garage 1 S 3 FTE- 1 P`C
"unset Harbor Garage 4 2-PT
I
i
6
I
7
t �
f
,
4
42
I
I
UNITED SERVICB,INC.
OW91A.-cam is CASAVAVOIPI eie
CEty of Miami Beach&City of Miami
-
t
United Services, Inc.has been providing janitorial services to the City of Miami for the past four
years and we believe,while we have others as well,this account bears many similarities as the City of
Miami Beach contract does.
Each of the accounts is similar in the number of buildings,both having in excess of 50.The range
of buildings and the utilization within,share similarities as well,with both constituting a make-up of city
provided,service buildings.
The cleaning employee count for each of the cities is very similar,as well as the makeup of
those employees,that being the need for day porter services, night cleaning services,part time work at i
numerous buildings,and the need for vehicular cleaning routes.
That also translates into similar supervision requirements,equipment,and in many cases
supplies required by the contract. ,
And while the contract value looks different, it is in fact very similar when you take into account
that one utilizes a living wage,and one does not.When you remove the difference that the hourly rate
creates in the contract value,one can see that they are very similar indeed.
With the City of Miami Beach contract so close in size,complexity_,and�d6mog6phics,and the
contract being right in our°wheel-house,"we believe tb s;miflr,4[ the City of Miami Beach in a
smooth transition,but also,irt.the cant pftvsion of cleaning services.
i
n
y� I
k
I
�J
d
i
N
UNITED SERVICESe INC.
par Srr�e�/s Gvskrskrllrl�r,,
Summary of Continued Quality Improvement Program
Our CQ1 Program is comprised of Two(2)major components;
1. Standard Quality finprovement Program (Inspection/Follow up)
2. Formal Quality Circle Meetings
The Standard Quality Improvement portion of the program implements the process of
inspection,follow up,and documentation.A computer Qi software program,which
performs the tasks of randomly selecting inspection areas,supports the Standard Quality
Improvement Program. Each day a representative amount of areas/rooms are selected by
the computer(at random)for inspection. The quantity of inspections for the day are
based upon population fields to create a representative sample. The software system is
also used for creating an electronic file of inspections and results. In addition to this,the
Housekeeping Manager and Supervisors conduct daily or weekly Formal Founds of the
accounts. During the rounds all aspects of quality are reviewed,including satisfaction
level of the staff and visitors in the areas.
The Formal Quality Circle portion of the program implements the more contemporary
concepts of Total Quality Management by creating Quality Circle teams made up of
participants in the provision of the services,as well as participants of the recipients of the I
service. Monthly meetings are conducted in a structured format to review results of the
j standard Q.1 program and to provide a format in which new ideas and recommendations
r
can be presented for group-review, The Follow Up on the results of both components is
utilized indifferent ways to enhance and improve quality. In both cases the results are
made public to all housekeeping employees by posting on a Departmental Quality Board
displayed in the Housekeeping Office.
The Standard Quali Im rive �k:resii sti° sed as guides for; Re-perforrt�ae�ce
Refs i>lnirag l)is i liiiary Action& Quality Circle Meetings.
i
The Quality Circle results are used as guides for Redefinition of Methods,Retraining,
in new Methods& Progress Reviews.
i
Safety&Accident Prevention
United Services Inc. Safety Manual has policies and procedures in place to help
protect our workers and those within the facilities. Our policies looks to; aside from
{
designating a safety manager;
A
3
Y
r.
I
t
C
l
® Minimize health and safety risks by Providing safe and healthy work environments,
preventing unsafe acts, conditions and controlling exposures to health and safety
hazards in the workplace.
0 Provide and assure that appropriate health and safety programs exist, are current and
are in the place.
® Control health hazards in the workplace and assure that employees are infornied of
hazards and how to protect themselves from overexposure.
• Communicate to employees all mandated medical findings and advise of appropriate
actions to be taken.
Assure all managers and employees have received orientation,instruction and
training in health, on-going safety, policy and procedure and environmental
protection matters.
® Require that all health,safety,environmental protection and loss-control practices,
standards, laws and regulations are being observed relating to people, facilities, I
materials, processes, wastes and the environment.
Staffing Contingency Plan
United Services Inc. looks to bargain in good faith with the collective bargaining
unit in an effort to maintain harmony at all costs. We will also look for the insertion.of a
no strike-no lockout clause that would prohibit strikes,sympathy strikes, slowdowns,
sick-outs or any other forms of work stoppage,allowing for resolve of disputes
j urisdictionally.
We will also forge relationships with local colleges,technical and vocational
centers as well as contact local social services and.unemployment offices to establish a
"pool"of workers from which to draw from in the event of the unforeseen. Out of state
pools of workers would be scheduled to spend specific periods of time at the account
aiding in the daily work performance. Overtime would be used orr..an open basis, as
would the use of management in ensuring that.tasks were performed as scheduled.
Security and Transportation in and out of the facility can be provided for the
protection of the employees during strikes and/or picketing. Employees compensation
can be modified for the undo hardship placed upon them.
s
Q
OSHA Incident Rate �
i
3
United Services Inc. is proud of our-record within the Occupational and
Safety Health Act in that we have d incidents on record over the course of the last 5 year
r period. Consequently our severity rate is excellent.
f
i f
i
R
a
k
j
s
45
UNITED SERVICES, INC.
D�rSe�xe�Ib G�iner�il�rt.
Communication
0
& Responsiveness
N e believe ourselves to be on the cutting edge in the use of technology to serve
our customers. As a company, we are continually searching for ways to improve our
service.As an example,our Quality Improvement Manager utilizes a Dell Inspiron
I,I
Notebook to reduce the time it takes to conduct and process an inspection. Our corporate
office,as well as each corporate account,have computers that are connected to a
corporate wide network, facilitating the ease of communication.
Each manager is wel_1 trained in computers, the use of various programs such as
Microsoft word,excel,powerpoint and outlook,and our various preventative
maintenance and %-vork order time management tracking s sterns. We Make the effort o
g g Y s
that we can communicate via e-mail over the Internet,our network,beepers,portable
radios and our 24-hour toll tree line.
We encourage two-way conununication and we have the personnel and systems in
place to facilitate this. We furnish regional managers, managers, lead men and workers
that are in a facility by themselves two-way communication devices, enabling not only
United Services Inc.,but the customer the option of contacting them immediately.
We believe a successful company is one that responds;:prorrptly and
efficiently. United Services .Inc maintains a toll free, 24-hour line, which puts you in
touch with someone `yho leas ansti a :::it a—atel}:`Our toll free line, 1877-USI-24i R
is designed t�.guarar�te�you an imiilediate response,when you need one most. ;
I
i
i
...................- -- -- ._....._........-..-..:,....::..:...............
46
THIS PACE INTENTIONALLY LEFT BLANK
i
47
i
I
MIAMSEACH
City of Miami Beach,1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel: 305-673-7490 Fax: 786-394-4002
July 9, 2013
RE: ADDENDUM NO. 6 TO INVITATION TO BID (ITB) NO. 269-2013ME FOR
JANITORIAL SERVICES CITY-WIDE
In response to questions and requests for additional information received by prospective Proposers
and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby
amended as follows:
i
I. The deadline for Proposals and contractor Client Surveys is July 12, at 3:00 p.m.
'
II. The Excel format of the Cost Proposal has been revised. The formula for the total
annual cost for Group 1 (cell F35) was incorrect and did not sum all line items and
omitted the annual prices for cells F4 (City Hall), F5 (City hall Garage Offices), and F6
i
555 Bldg.). The Revised Excel format of the Revised Cost Proposal has been
uploaded to The Public Group. The Excel form is not protected and NO changes are
permitted.
Proposers are reminded to please acknowledge receipt of this addendum as part of your ITB
submission. Potential proposers that have elected not to submit a response to the ITB are requested
to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not
submitting a proposal.
i
Sincer
I
i
en
is
P—Procurement Division Director
i
ITB No.269-2013ME Janitorial Services
Addendum#5
7/9/2013
t
i.
C' NIUAMIBEACH
'a
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel: 305-673-7490 Fax: 786-394-4002
July 8, 2013
RE: ADDENDUM NO. 5 TO INVITATION TO BID f ITB) NO. 269-2013ME FOR
JANITORIAL SERVICES, CITY-WIDE
In response to questions and requests for additional information received by prospective Proposers '
and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby
amended as follows:
!. The deadline for Proposals and contractor Client Surveys has been changed from July
10, 2013, to July 12, at 3:00 D.m.
I
II. The Cost Proposal has been revised. Bidders must submit the Revised Cost Proposal
to be deemed responsive. The Revised Excel format of the Revised Cost Proposal has
been uploaded to The Public Group. The Excel form is not protected and NO changes
are permitted. If bidders submit the Revised Cost Proposal with any changes, the bid
will be deemed non-responsive.
Questions and Answers:
i
Q#1: Regarding Ocean Front Auditorium, Question/Answer# 70 indicates all work to be performed
within a four-hour timeframe, but then Question/Answer #88 says that all bathrooms will be
cleaned daily, otherwise figure four hours of service. Please clarify, as these answers seem to
contradict. ,
A#1: Ocean Front Auditorium will be cleaned Tuesdays and Fridays. Bathrooms, showers,
public lobbies and locker rooms will be cleaned daily. j
0#2: Question/Answer#71 seems to indicate that the North Shore Band Shell will be removed from
the cost proposal, since it is to be priced hourly as needed instead of per month, however it i
still appears as Item 5 in Group 2 of the revised price sheet (Excel format). How should this
be priced--monthly as Item 5 as it appears in the cost proposal or per an hourly rate? i
l
A#2: The Cost Proposal has been revised to include North Shore Band Shell as additional
services for Group 2. Price is being requested per each service performed as detailed in
the scope of services provided by the ITB.
1
Q#3: If North Shore Band Shell is to be priced as an hourly rate, where should that rate be placed
as there is no place for an hourly rate item anywhere in the revised cost proposal (Excel
format)? Similarly, answer #65, regarding additional services for Rakow Ice Rink and P.A.L.
on an hourly basis, refers to the old version of the cost proposal which contained a line for
ITB No.269-2013ME Janitorial Services
Addendum#5
7/8/2013
hourly rates whereas the revised price sheet does not. Please clarify where hourly rates for
additional services should be placed.
A#3: Refer to question No. 3 for North Shore Band Shell. PAL is already included as line item
No. 7 in Group 1 for a monthly cost. Scott Rakow Ice Rink has been added to Group 2,
line item 3 for a monthly cost.
Q#4: Questions/Answer #83 provides your fax and email address for return of Client Contractor
Surveys. Before this addendum was issued we asked the references to return the survey
directly to you by mail. Is that sufficient? 1
I
A#4: Yes. 11
1
Q#5: "Fleet Management" appears twice, as Items 5 and 6, in the revised Group 1 cost proposal
(Excel version). . I believe #6 should read as the PDF version shows; "Sanitation Building."
Could you please confirm and either allow me to delete/change the location of item#6 or issue
a new excel spread sheet.
i
A#5: The Cost Proposal has been revised to include Sanitation Building as line item No. 6 in
Group 1. i
Q#6: Per Addendum No. 4, section IV: limit the preference to only the applicable proposer or bidder.
What percent or score will be applied to local preference.?
A#6: Please refer to Ordinance 2013-3800 attached to this Addendum as a reference.
d
Q#8: The tab listed as "Additional Services Group I & II" in the excel formatted attachment to
addendum #4 are missing the quantity values, and there is only one page, for lack of a better
term; marked Group #3, 1 assume it will reflect our cost for both Group 1 & Group 2, since the
pdf version shows a Group 1 additional services page and a Group 2 additional services page.
A#8: The Cost Proposal has been revised to include the quantity values and create a
separate additional services for Group 1 and 2.
Q#9: Specific to addendum #4, The additional services price page in excel format (as an i
attachment) is considerably different than that presented in the Adobe, pdf formatted bid
attachment. Line items#4, #6 
 are different in the excel sheet when compared to the pdf
format outlined in Addendum #4. Can you please provide clarification?
A#9. The Cost Proposal has been revised to update the line items.
Q#11: There was no mentioned about living wage rate in 2011 in addendum 04. What was the living
wage of the City of Miami at the awarded contract in 2011?
I
A#11: Addendum No. 4 question No. 84 refers to the living wage pay rates for the next three I
fiscal years (October 2013-September 2016). The current living wage of the City of
Miami beach, as indicated in Appendix A, Section 10 of the 1TB document, commencing
with City fiscal year 2012-13 (October 1, 2012), the hourly living rate will be $11.28/hr
with health benefits, and $12.92/hr without benefits.
ITB No.269-2013ME Janitorial Services
Addendum#5
7/8/2013
I
I
i
Q#12: Per addendum 04, the attachment B is the current contract rice or away
. p awarded contract rice in
2011. Please confirm,
p
A#12o Addendum No. 4 makes reference to its Attachment"B" for the tabulated pricing from
the original award.
Proposers are reminded to please acknowledge receipt of this addendum as part of your ITB
submission. Potential proposers that have elected not to submit a response to the ITB are requested
to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not
submittin roposal.
Sin er y,
I
I
I
ex enis
rocurement Division Director
i
i
I
i
I
i
I
i
ITB No.269-2013ME Janitorial Services
Addendum#5
7/8/2013
j
j
{
i
I
I
i
i
I
i
APPENDIX C
Revised Cost i
r
JIM
i
I
I
i
I
t A\AA EAC 1�
PROCUREMENT DIVISION
1700 Convention Center Drive
Miami Beach, Florida 33139
305-673-7490
ITB No.269-2013ME Janitorial Services
Addendum 45
7/8/2013
`
|
/
|
GROUP I
de
Item Location Quantity Ulm Unit Cost Total Cost
� 1 ~v'~~ ' �� � �g�l �O�} ��00
� u���ua�o umo�
3 777 Building
4 555 Building 11
5 Fleet Management 12 Month
__�___!_____�mb�onBu��g_____|____1�____ ___���___ ' ______�O�0 ______*O�O1 �
� __7___ _Po�oA�e�_LeoQu �d�mCe»�r ! 12 / ��g� / �OJ� | �00
Police Station I
: Fire Station#2 Administration
11 / m»�ueac Police Substation 12 � ��D�--' $0.00 0.00
�O0--- --' --' ' ' --- ---' ---' --' _—' -----' ' —————'
1� Property MymtOffiu &Maintenance �� ��g�r-- r----------------------' ' $0]00 ��OO^-----'
-'
|
� Pub��u�oOpemUun Building !
/ �anm*pa�uumoo�mpuu�
� .
�
-----14 —___—_—R����----_--i_--'��_--'L--'��UI_—' / --__—'�D{0'|_--__-��00'� �
. � . ' . /
1 Police Internal ' '
16 S.Pointe Park Beach Public Restroorn 12 Month $0.00 $0.00
17 3rd Street Beach Front Public Restroorn 12 Month $0.00 $0.00
6th Street Beach Front Public Restroom 1 1
�__��__ ---------.~.Street~..~,..=,. "��.=" "=, � �� � ��g� � �U{� � �����
. �-1-------''--'--'----'-/---- ---'r--' --'�-----' '�-----' |
�I _`�nuono ueao _F��puo�_*»mm»m_;____��____�___�g��_-- { _---- $VJ� ' �\OD �
| ��Gk�* Bean Fmn<Pub�Ro�mom / � T------ '|
—'21--'. mu�* Beach ' 12 �g�l ' $ODO / �\O0 |
22 35th Street Beach Front Public Restroom 12 Month $0,00 ;, $0,00
23 46th Street Beach Front Public Restroom 12 Month $0.00
24 53rd Street Beach Front Public Restroom 12 Mo $0.00 $0.00
-----25 64th Street Restrooms 12 Month $0.00 $0.00
-----—_—'�---_--------------'�--_—c`---' ------------------------------------ �
27 |____7�Gbnm Pe�ngQa�go____|____1�____�___8�g�___ / ______�U�O ______��O0_
� - ---
�
----- ----- Gomg*____ ____12___ ___����___ � __ ___$0�0 ______$O�0-
! � __���a����__!__ � �� �� | $0,00
Sunset Harbor Parking Garage 12 /
Parking Depaftment Operations Building
|TB No.28O-2813MEJanitohalServices
Addendum#5 '
7/8/2O13
`
`
�| �
/ :
1--------------`---------------------------- ------------------------------------------------------------------------------1
-GROUP I-ADDITIONAL SERVICES I
i
• •o e : oo- a -e -1 • I l e I e e • 1• a •- -e e e oo- I e • e / 1 / e- y
• /- -1 - e 1• e o e • - e o 1 1 • - / e•- 1 e o - o o • ' 1-- -1 a /• e
- - - e e o o • e o • o o a • e - e 1/• - .. e - o / i
/11• / 1 1 -0 :/i- 0 • e •- � I • 1 l o/ h• / 0 �
Item Location QuantitylS.F. U 1 M Unit Cost Total Cost
1-------------------------------------------------- -----------------y------------------1------------------ -----------------
1 General Office/Room Cleaning 100,000 S uare Feet $0.00 ; $0.00
2 General Meeting Area Cleaning 4,800 Sguare Feet $0.00 ; $0.00
1------------ °-----°------°----------------------- __-_--- ---------y----- ------------------------------1------------------1
3 Entrances,Lobbies&Corridors 4,000 Square Feet $0.00 ; $0.00
------------1-------------------------------------4--°_-_•-----_----y----- ------------------------------ -----------------
4 Stairways General Building 4,700 S uare Feet $0.00 ; _________$0.00_;
------------y-------------------------------------f------`-----_..--�..... ............1..°•---..-..--....h.. ._..
9 t
5 Elevators 1,400 S uare Feet $0.00 $0.00
------------ --------------- ---------------------!----------------- ---------_`_1_-_-°-°°_---------------------------1
VCT Tile Cleanin
6 9 I 15,000 1 Square Feet 1 $0.00 1 $0.00_;
1------------ ------------------------------------- _-`---------_..._a..-.. ..__•_•-_-•-1-e_---------------4------...._-..._
I I 1 1 1 1 I
7 Carpet Shampoo 65 000 Sguare Feet $0.00 $0.00
' ----------------------L-----------------J----- ------------------------ -----6-----------
8 Food Service Areas
I 2,000 ; S guareFeet ; $0.00 x $0.00
.-----------L----------------------------------- -----_ _ _._____-_.._ ----_ ___________ ----
: I
_
1 1 . 1 1 I 1 I
g Outside Areas 10,000 Square Feet $0.00 $0.00
--------.._.1.
-------..................•-_•_•-_---L---°°_.•_---.._._�._.._ ..-__--•_-----------------_--------._....-------;
1 1 , I 1 1 I
10 Pressure Cleaning Garage Ramps 70 000 S uare Feet $0.00 _________ 0:00_
'----------..L-------------------------------------L-------- -------- ----- ------__---'�-_----_---°_----__L--
9
I I I 1 I 1
11 Pressure Clean Garage Stairs 4,000 S uare Feet $0.00 $0.00
-------- g_-_----_---J------------------ ----------------
1
12 Glass&Window Cleaning 1 st Floor 2 000 S uare Feet $0.00 $0.00
1------------L---------------------------------_--'L-°°----'--------_J----- --------__-_I_----`_----"-----_--------_-----°---' j
1 , , 9 1 I 1
13 ; .......................................L_..-._.!-_..-..--J----- -------_--J------_-----------L...-..-----------i i
; Hosing of Ramps @Parking � � � � 1
I 1 I 1 1 1
;__ 14 ----___A Garages x_____70,000 Sguare Feet ;_- $0.00 ; $0.00
------ ------ --;--------------------------, ---------j----- ---__-, -____-_-_-------;---------------__,
I 1
Hand Sanitizers(including refills as Month Rate Per ;
15 needed) 50 Unit $0.00 $0.00
a $0.00
Proposer Signature of Authorized Representative Name&Title of Authorized Representative
i
1
I
i
i
1
I
i
r
t
i
I
i
ITB No.269-2013ME Janitorial Services
Addendum#5
7/8/2013 i
-------------------------------------------------------__--------------------------------------------------
I
1 GROUP 2
1
0 e ®e e C eo- o -o :e e o e • e o e e e- a e- •e o. a ee- e e • - e e e • e•
e It - -e - e o e • • - • e e e a e e , - e e o- e e a e • e ' e-- -e o e• e- i
e • e e o e • •ea,• • e o • e ee- • e e-
e oo- a e e •e ee• e e a e- a• e o • e e o o, o {
Item Location Quantity. U 1 M Unit Cost Total Cost
--_--------`-------------------------A-_°_------ _•_•___•__--!--
South Pointe Park-Ocean Rescue
1 I 1 I 1
1 Facilities& Acivity Room 12 Month $0.00 $0.00
1 I 1 1 1
I I 1 1 1
2 Scott Rakow Youth Center Complex
1 I I 1 1
12 Month $0.00 $0.00--
1- °I '
3 Scott Rakow Youth Ice Rink ;
I 1
I
12 1 Month $0.00 $0.00
----------------°-------°-------------------------•----------------- ---•_----------_ ---------------• -----------------
1 1
4 South Shore Community Center 12 Month $0.00 $0.00
------------ -----------°--_°--------------------`-----_-----------`y---------°----_...°I-°°..._-----------------------------1
1 1
5 21st Street Recreation Center 12 Month $0.00 $0.00
__-•--•---•-a-------------------------------------a-----`--------- J --- - 1 H 1
... ._ ________________________ _________________
1 1
North Shore Rec &Tennis Center
6 I I 12 Month I $0.00 I $0.00 1
------------a-------------------------------------L-----------------J------------------1------------------ -----------------�
Normand Shores Park
12 Month $0.00 $0---
I---_- -----a----------------�-------------------a----------------- ----------------- ----------- -----------------
Normand Shores Guardhouse $0.00 $0,00
1 I I 1
-------------------------------------------------- ----------------- ------------------------------------ 0._00-----
12 Month
' Normand Isle Park&Pool 1 1 t
------------L------_ -------------- --L--° 1 1
_____ � 12 I Month I $0.00 $0.00
1 I
10 Parks Maintenance Facility _______..__. 1 1 '
------------L----°--------------------------------i-----------------
12 I Month '
------------
I 1 I I 1
1 Ocean Front Auditorium
----O1`-----+-------------------------------------1--------12 Month $0.00 $0.00
°°-°°---_J-_--_-_-------_-°°I__---°°-_-----_---1'--•--- ----------I
1 1 1 1 1 1 I 9
12 Beach Patrol Office 12 Month $0.00 $0.00 I
I.__....._.._A-------------------------------------L._.--..--__------J__ l____.. _1
1 1 I 1 1
13 Flamingo Park Pool
12 Month $0.00 $0,00
--------------------•_--------------- -------------_ _ -
14 Flamingo Tennis Center and Restrooms 12 Month 0.00 $0.00 `
1------------A--------- -------------------- -- ---°°-°-------- ------------ ! -1-
Flamingo Park Baseball,Football ;
15 Stadium&Softball Field Restrooms 12 Month $0.00 $0,00
1------------T------------------------------------- ------------------------------------ ------- --------- --°-- 0.00 _...
�_ .,
16 North Shore Open Space Offices 12 Month $0.00 $0.00
_----------•T---------°---------------------------1---°..._--°°----_1-----•-------_--------------------• ---------------- '
I -1- -1
I I
17 Muss Park Pavilion&Restroom
1 1
12 Month I $0.00 $0.00
1............ .....................................i..._..___.-......y. --------------..---....-...._ ---._---...__-.
1 �h- "1
1
1 1
18 Crespi Park Center&Restroom 12 Month $0.00 $0.00
--------------------------------------------------------------------y------------------I------------------I------------------/
1 1
19 Tatum Park Center&Restroom Month $0.00 $0.00
--------------------------------------------------- ------------`---- ----------------- -°-°------------ --------------- '
Stillwater Park Center&Restroom
20 1
12 Month I $0.00 I $0.--00 I
1 1
21 ; Fairway Park Center&Restroom 12 Month 0.00 $0.00
I.-----------a------------------------------------- ---------------- ------------------------------------ -
12th Street Parkin Garage '
22 _-9 9 I 12 I Month I $0.00 I $0-- 1
23 16th Street Parking Garage 12 Month $0.00 $0,00
------------;--------------------------- --------L---`--_---_------ ------------------I-_-__`_------_----L---------------_-,
--
24 17th Street Parking Garage 12 Month $0.00 $0.00
------------L-----`°------------------------------L-_--_-°--•°------ --•-_-_--
25 42nd Street Parking Garage -------_;__________________;
t
1•--------•--L-------------------------------------L----------°------J------------------�-_ L
12 Month 1 _--_X0.00_____-,-__---$0.00___-- ,
26 13th Street Parking Garage 12 Month $0.00 $0.00
I
t
® $0.00
ITB No.269-2013ME Janitorial Services
Addendum#5
7/8/2013
---------------------------------------------------------------------_--__---------------------------------------------------
GROUP 2-ADDITIONAL SERVICES
I
s o •e e C e•- • -• -e e e e e o e e e e- a •- -e e o ee- e o 0 o e o • o- �
e o- -e - • e • • e - • • - • • e e • e e•- e e • - e o o ' e-- -e • e- o-
e • • o e e e oil e••- e - • e- o ee
-
e :a e o -e e•- • o
Item Location QuantitylSoF. U 1 M Unit Cost °_ ; __ Total-Cost___
General-Office/Room Cleaning 1 g 100,000 Square Feet $0.00 $0,00 ;
------°-----r------ --------------------------°--- ---------------°-s-°--- --------,--------------------------------------,
a
2 General Meeting Area Cleaning 4,800 Square Feet $0.00 __--______ 0_ _ t
------------r-------------------------------------r------- --------s-_°°_
I
3 ; Entrances,Lobbies&Corridors 4:000 Square Feet $0.00 ; _$0.00
------------r-------------------------------------r------- -----°--°s-°-°- --°--°---- �---------------------------°-
0
4 ; Stairways General Building 4,700 Square Feet $0,00 ; __$0,00
_
_
--°-----___-r-------------------°-°-----°---°°°---r------° --------°T°-°°- -----------I------------°-----r-°° -°-°_
00 �
5 Elevators 1,400 Square Feet $0.00 ; $0___
------------r-------------------------------------r------- ---------;°°--- -----------i--°--------------°,--°_-•---°-- as I
6 VCT Tile Cleaning 15,000 Square Feet $0.00 ; $0
7 ; Carpet Shampoo 65,000 S uare Feet _$0.00_; $0.00
8 Food Service Areas 2L000 Square Feet $0.00 ; -______=$0.00 '
i_-------°---r-------------------------------------r------ _________�__°__ ----__�-----__----_-_----i------°-°-°
g ; Outside Areas 10,000 S uare Feet $0.00
q a. <
10 Pressure Cleaning Garage Ramps 70,000 Square Feet $0 $0
_--_---__-•-r--------°--------_---°_°---°--`-°--._r_..-__----'--_-°_•--_-_ °°-_-_-___°�-_-----°--°- _--------`------° ---
,
00 oa_;
11 Pressure Clean Garage Stairs 4,000 Square Feet
_____________________________________r----_-_____ _______I------_------------,------------------
12 Glass&Window Cleaning 1 st Floor 2,000 Square Feet $000 ' $0.00 ' l
-------------------------------------------------- -------._.______-_y_---__--_____-_-_i._.-_°___.°_ __.-�
13 ; Glass&Window Cleaning Floors 2+ 1,000 Square Feet $0.00 ; $0.00
--------------------------,-----------------
1 I
1 I
Hosing of Ramps @ Parking
14 Garages 70,000 Square Feet $0.00 $0.00
------------ ------------------------------------------------------ ---°- ----- .................. ---- i
Hand Sanitizers(including refills as Month Rate Per
15 needed) 50 Unit _; _$0 ___-_______$0__
-------- -------- ----- -----------------°°--
_00 '
16 North Shore Band Shell 12 Per Service Event $0.00 ; $0.00
® • e • $0.00
Proposer Signature of Authorized Representative Name&Title of Authorized Representative
_ I
i
I
I
i
1
I
t
I
I
i
I
i
1
i
I
I
ITB No.269-2013ME Janitorial Services
Addendum#5
7/8/2013
{1
1
Addenda 1 Addenda 5 I Addenda 9
1
Addenda 2 Addenda 6 Addenda 10
Addenda 3 Addenda 7 Addenda 11
Addenda 4 Addenda 8 Addenda 12
I
1
1
I
I
i
ITB No.269-2013ME Janitorial Services
Addendum#5
7/8/2013
_ 1
ORDINANCE .N -
O 2013 38OQ
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
1
CITY OF MIAMI BEACH, FLORIDA, AMENDING SECTION 2-372 OF
THE MIAMI BEACH CITY CODE, ENTITLED "PROCEDURES TO
PROVIDE PREFERENCE TO MIAMI BEACH-BASED VENDORS IN
CONTRACTS NT
O R TS F OR GOODS . AND CONTRACTUAL SERVICES,;
AMENDING SECTION 2-372(1)(b) THEREOF, TO REQUIRE THAT
!
MIAMI BEACH-BASED VENDORS HAVE A BUSINESS TAX RECEIPT
TO PROVIDE THE GOODS AND SERVICES REQUIRED UNDER A
SUBJECT CITY BID FOR AT LEAST ONE (1) YEAR PRIOR TO THE
ISSUANCE OF THE BID, AS WELL AS HAVE THEIR BUSINESS
HEADQUARTERS, OR AN OFFICE OF THE BUSINESS, WITHIN THE
CITY FOR A PERIOD OF AT LEAST ONE (1) YEAR PRIOR TO THE
ISSUANCE OF THE BID; AND AMENDING SECTION 2-372(2)(b) TO
LIMIT SUCH PREFERENCE ONLY TO PROPOSERS; PROVIDING FOR
CODIFICATION, REPEALER, SEVERABILITY, AND AN EFFECTIVE
HATE.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY i
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA as follows: ?
SECTION 1: That Chapter 2, Article VI, Division 3, Section 2-372 of the Miami Beach
i
City Code is hereby amended as follows:
i
ARTICLE VI. PROCUREMENT
DIVISION 3. CONTRACT PROCEDURES
V
Sec. 2-372. - Procedure to provide,preference to Miami Beach-based vendors in
contracts for goods and contractual services. I
(1) Definitions. For purposes of this section only, the following definitions shall apply:
(a) Bid shall mean a competitive bid procedure established through the
issuance of an invitation to bid, request for proposals (RFP), request for
qualifications (RFQ), requests for letters of interest (RFLI), invitations. to
I
I
negotiate (ITN), or the solicitation of purchase orders 'based on oral or
written quotations.
(b) Miami Beach-based vendor means a bidder that Q has a valid
eeeupa#1enal liGens°business tax receipt issued by the City of Miami '
7
Beach for at least one 0) year prior to the issuance of a Bid, which �
authorizes said vendor to provide the subiect goods and/or contractual
services, and Q has, for at least one (1) year prior to the issuance of a '
Bid, its headquarters in the city, or has a place of business located in the
city at which it will produce the goods or perform the contractual services
to be purchased. The city manager shall administratively resolve any
issues relating to a vendor's status as a Miami Beach-based vendor, and
his/her decision on whether a vendor is a Miami Beach-based vendor shall `
be final.
(2) Preference in purchase'of goods or contractual services.
!
(a) Invitations to bid; oral or written requests for quotations. Except where I
federal or state law mandates to the contrary, in the purchase of goods or
contractual services by means of an invitation to bid or pursuant to an oral
or written quotation, a preference will be given to a responsive and
responsible Miami Beach-based vendor, who is within five percent of the
lowest and best bidder, an opportunity of providing said goods or
contractual services for the lowest responsive bid amount. Whenever, as a
result of the foregoing preference, the adjusted prices of two or more
Miami Beach-based vendors constitute the lowest bid for a competitively
bid purchase, and such bids are responsive and otherwise equal with
respect to quality and service, then the award shall be made to the Miami
Beach-based vendor having the greatest number of its employees that are
Miami Beach residents. Whenever two or more Miami Beach-based
vendors have the same number of its employees that are Miami Beach 1
residents, then the award shall be made to the Miami Beach-based vendor !
who is certified by Miami-Dade County as a minority or women business
enterprise.
n
(b) Requests for proposals; requests for qualifications; requests for letters of
interest, invitations to negotiate. The city commission, or the city manager
(in instances where such action has been delegated to the manager), in
considering, determining, and/or approving the evaluation methodology,
selection criteria, and/or other factors determined by the city to be
applicable in the recommendation and selection of proposers submitting
responses pursuant to an RFP, RFQ, of RFLI, or. ITN, as appropriate,
shall include (as part of such evaluation methodology, selection criteria,
and/or other applicable factors to be set forth and included within the RFP,
RFQ, or RFLI document) and give an additional five points (where the
evaluation methodology is based on a point system from 0-100 points),
or an additional five -per-cent (where the evaluation methodology is based
on a percentage system from 0-100 percent), to proposers;which are-,-of
inGlude as part of theiF pFepesal team-, a Miami Beach-based vendor. The '
additional points shall be applied by the City's procurement division to
Miami Beach-based vendors following the completion of the allocation of
points by the evaluation committee.
(3) Comparison of qualifications.
The preferences established herein in no way prohibit the right of the city
manager and/or the city commission, as applicable, to compare quality of materials
proposed for purchase and compare qualifications, character, responsibility and fitness
of all persons, firms or corporations submitting bids. Further, the preferences ,
established herein in no way prohibit the right of the city manager and/or the city
commission, as applicable, from giving any other preference permitted by law in
addition to the preferences granted herein.
i
i
SECTION 2. CODIFICATION.
I
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this ordinance shall become and be made part of
the Code of the City of Miami Beach, Florida. The sections of this ordinance may be
renumbered or relettered to accomplish such intention, and the word "ordinance" may
be changed to "section", "article", or other appropriate word.
SECTION 3. REPEALER, i
j
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 4. SEVERAEILITY.
i
If any section, subsection, sentence, clause, phrase or portion of this Ordinance is, for
an reason held invalid or unconstitutional,y ns tutional such onion shall be deemed ed a separate,
distinct and independent provision and such holding shall not affect the validity or
constitutionality of the remaining portions of this Ordinance.
1
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect on the 18th day of May , 2013,
which is 10 days after adoption.
PASSED and ADOPTED this 8th day of May J2013.
� •. Mayor
ATTEST:
AIINCORP ORATED'
lty Cleri F f-1�6�,
.c..
I
Letters or numbers that are stricken through are deletions from existing ordinance.
Letters or numbers that are underlined are additions to existing ordinance.
i
i
i
F:WTTMAGUMMOS-ORMLocal Preference Ordinance(Final 4-5-13).doc
APPROVED AS TO,
FORM &LANGUAGE
z CUTION
Date
i
i
1
i
I
i
i
I
COMMISSION ITEM SUMMARY
Condensed Title:
Request Approval of Two (2) Ordinances-Of The Mayor And City Commission Of The City Of Miami
Beach, Florida, Amending Procedures For Vendor Preference as Follows: (1) An Ordinance Of The
Mayor And City Commission Of The City Of Miami Beach, Florida, Amending Section 2-372 Of The
Miami Beach City Code, Entitled"Procedures To Provide Preference To Miami Beach-Based Vendors
In Contracts For Goods And Contractual Services," Specifically Amending Section 2-372(1)(6)And 2-
372(2)(6); And, (2) An-Ordinance Of The Mayor And City Commission Of The City Of Miami Beach,
Florida, Amending Section 2-374 Of The Miami Beach City Code, Entitled "Procedure To Provide
Preference To Veterans In Contracts For Goods And Contractual Services,' Specifically Amending
Section 2-374 (2)(6); Providing For Codification, Repealer, Severability, And An Effective Date.
SECOND READING AND PUBLIC HEARING
Key Intended Outcome Supported:
Diversify Business Base in Miami Beach
Supporting Data (Surveys, Environmental Scan, etc.): 2009 Miami Beach Customer Survey
indicates 87% of businesses that rate the City of Miami Beach as one of the best, above average,
r average places to run a business.
Issue:
Whether the City Commission should pass and adopt both Ordinances?
Item Summa /Recommendation:
At the March 18, 2013 meeting of the Neighborhood/Community Affairs Committee following
discussion, a motion was approved to strengthen the Local and Veterans Preference Ordinances as
follows:
Local Preference Ordinance Is recommended to be amended to:
• require that bidders and proposers claiming local preference have a valid business tax receipt
for at least one (1) year prior to the issuance of an invitation to bid, request for proposals,
request for qualifications, requests for letter of interest, invitations to negotiate, or written
requests for quotations(Bid);and
• require that bidders and proposers claiming local preference have, for at least one (1) year
prior to the issuance of a Bid, its headquarters in the City, or have a place of business located !
in the City at which it will produce the goods or perform the contractual services to be
purchased. j
Both Local and Veterans Preference Ordinances are recommended to be amended to:
• require that the preference, as stipulated in the ordinances, be applied by the Procurement
Division at the completion of the allocation of points by the evaluation committee;and
• restrict the preferences to only the applicable proposer or bidder.
The City Commission approved the Ordinances on first reading at the April 17, 2013 meeting. 1
Advisoy Board Recommendation:
At the March 18, 2013 meeting of the Neighborhood/Community Affairs Committee following
discussion, a motion was made by Commissioner Libbin to strengthen the Local and Veterans
Preference Ordinances.
Financial Information:
Source of Amount Account Approved
i
Funds:
2
3
OBPI Total
City Clerk's Office Legislative Tracking:
Alex Denis, ext.6641
Sign-Offs:
Department Director Assista City Manager IVity Manager
AD KGB JLM
TMGENDM201 ay Mmendment to Local and Veterans�134-1_ference-Summary.docx
W LA
AGENDA ITEM
MI MIRE -
�
i
i
MIAMI EACH o
City®f Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Membe s of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: May S, 2013 SEC ND RE ING AND PUBLIC HEARING
SUBJECT: TWO (2) ORDINANCES OF THE MA OR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORI , AMENDING PROCEDURES FOR
VENDOR PREFERENCE:
i
1. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING SECTION 2-372 OF
THE MIAMI BEACH CITY CODE, ENTITLED "PROCEDURES TO
PROVIDE PREFERENCE TO MIAMI BEACH-BASED VENDORS IN
CONTRACTS FOR GOODS AND CONTRACTUAL SERVICES;"
AMENDING SECTION 2-372(1)(b) THEREOF, TO REQUIRE THAT
MIAMI BEACH-BASED VENDORS HAVE A BUSINESS TAX RECEIPT
TO PROVIDE THE GOODS AND SERVICES REQUIRED UNDER A
SUBJECT CITY BID FOR AT LEAST ONE (1) YEAR PRIOR TO THE
ISSUANCE OF THE BID, AS WELL AS HAVE THEIR BUSINESS
HEADQUARTERS, OR AN OFFICE OF THE BUSINESS, WITHIN THE
CITY FOR A PERIOD OF AT LEAST ONE (1) YEAR PRIOR TO THE
ISSUANCE OF THE BID, AND AMENDING SECTION 2-372(2)(b) TO
LIMIT SUCH PREFERENCE ONLY TO PROPOSERS; PROVIDING
FOR CODIFICATION, REPEALER, SEVERABILITY, AND AN
EFFECTIVE DATE.
20 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING SECTION 2-374 OF
THE MIAMI BEACH CITY CODE, ENTITLED i°PROCEDURE TO
PROVIDE PREFERENCE TO VETERANS IN CONTRACTS FOR
GOODS AND CONTRACTUAL SERVICES"; BY AMENDING SECTION
2-374 (2)(b) TO LIMIT SUCH PREFERENCE ONLY TO PROPOSERS;
PROVIDING FOR CODIFICATION, REPEALER, SEVERABILITY, AND
AN EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
The attached Ordinances was approved on first reading at th'e April 17, 2013 City Commission
meeting following the direction from the Neighborhood and Community Affairs Committee at their
March 18, 2013 meeting. Staff recommends approval of the proposed amendments on Second
Reading.
KEY INTENDED OUTCOME SUPPORTED
Diversify Business Base in Miami Beach..
i
Commission Memo Re Local and Veterans Preference Ordinances
May 8, 2013
Page 2 of 2
BACKGROUND
Both the City's Local Vendor Preference Ordinance No. 2011-3747 (Local Preference) and the
Military Veterans Vendor Preference Ordinance No. 2011-3748 (Veteran's Preference) were
passed and adopted on second reading by the Mayor and City Commission at its December 14,
2011 meeting.
At the January 16, 2013 City Commission meeting, Commissioner Libbin requested further
discussion to consider modification to the Local Preference and Veterans Preference Ordinances.
Accordingly, the discussion was referred to the Neighborhood/Community Affairs Committee.
At the March 18, 2013 meeting of the Neighborhood/Community Affairs Committee following
discussion, a motion was approved to strengthen the Local and Veterans Preference Ordinances as
follows:
Local Preference Ordinance
• To require that bidders and/or proposers (Bidders) claiming local preference have a
business tax receipt for at least one (1) year prior to the issuance of an invitation to bid,
request for proposals, request for qualifications, requests for letter of interest, invitations to
negotiate, or written requests for quotations (Bid); and
• For at least one (1) year prior to the issuance of a Bid, have its headquarters in the City, or '
has a place of business located in the City, at which it will produce the goods or perform
the contractual services to be purchased.
Both Local and Veterans Preference Ordinances
e For the preference to be applied by the Procurement Division at the completion of the
allocation of points by the evaluation committee; and
o Restrict the preferences to only the applicable proposer or bidder. l'
The City Commission approved the aforementioned Ordinances on first reading at the April 17,
I
2013 meeting.
CONCLUSION
1
The Administration recommends that the City Commission adopt the attached Ordinances
i
amending the City's Local and Veterans Preferences on second reading.
JLM/K /AD '
AttachrrAnt
i
TAAGENDA12011may 8Wmendment to Local and Veterans Preference-Memo.doex
i
i
i
1
1 a
!1
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel: 305-673-7490 Fax: 786-394-4002
i
July 3, 2013
RE: ADDENDUM NO. 4 TO INVITATION TO BID (ITB) NO. 269-2013ME FOR JANITORIAL
SERVICES, CITY-WIDE
In response to questions and requests for additional information received by prospective Proposers and i
the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended
as follows:
1. The deadline for Proposals and contractor Client Surveys is July 10, 2013, at 3:00 p.m.
II. The Cost Proposal has been revised. Bidders must submit the revised cost proposal to be
deemed responsive. The Excel format of the Revised Cost Proposal has been uploaded
to The Public Group. The Excel form is not protected and NO changes are permitted. If
bidders submit the Revised Cost Proposal with any changes, the bid will be deemed non-
responsive.
III. The Minimum Requirements have been revised to read as follows:
3.1 MINIMUM REQUIREMENTS. The following minimum requirements will be considered '
in the review of each bidder's responsive. Failure to meet or exceed minimum
requirements will disqualify bidder from consideration.
I
3.1.1 Similar Experience. Bidder shall demonstrate previous experience with j
engagements of similar size and scope to the requirements of this solicitation for a period j
of not less than three (3) years and maintain a similar portfolio of"building's open to the
public" not less than two (2) million square feet of space. This requirement requires
verifiable experience by means of prior nmplGyn;on+ experience confirmation, copies of
prior agreement, or any other documents that verify the required experience. in epdGF49
deemed be ded roe nn i� e bidder and any C
J �!v y ,
pmpesal must submit the rani iiFed i-OG rmentatie;+
IV. At its May 8th, 2013 meeting, the Mayor and City Commission adopted Ordinance no.
2013-3800, amending Section 2-372 of the Miami Beach City Code, entitled "Procedures
to Provide Preference to Miami Beach-Based Vendors in Contracts for Goods and
Contractual Services"as follows:
• To require that bidders and/or proposers (Bidders) claiming local preference have a
business tax receipt for at least one (1) year prior to the issuance of an invitation to
bid, request for proposals, request for qualifications, requests for letter of interest,
invitations to negotiate, or written requests for quotations (.Bid); AND
• For at least one (1) year prior to the issuance of a Bid, have its headquarters in the
City, or has a place of business located in the City, at which it will produce the goods
or perform the contractual services to be purchased; AND
• Limit the preference to only the applicable proposer or bidder.
Proposers claiming Miami Beach based vendor status shall submit a Business Tax 1
Receipt issued by the City of Miami Beach, and documentation providing proof of the '
aforementioned criteria.
V. The sign-in sheet from the Pre-bid Meeting held on June 18, 2013 has been included as
part of this Addendum. See Appendix A.
XIX. Section 1.0 of the ITB has been updated-as follows.Ilows. Please note that that requires plastic
trash bags to have 10-100% post consumer content, which follows the Comprehensive
Procurement -Guidelines (CPG) set by EPA. A link to EPA's website is provided for
reference.
i
1.0 GOVERNING STANDARDS
1.1 Environmentally-Preferable Cleaning Services and Products. In addition to any technical or other
requirements established herein, the following environmentally-preferable standards and requirements shall
serve as a foundation for all work related to the scope of this solicitation and subsequent contract.As part of
the City's "Green Building" program, it is the intent of the City to improve the environmental performance of
our buildings. To advance these goals, products and services contracted will be evaluated in part based on '
their environmental attributes to to reduce risks to health, safety,and the environment. Strict adherence to the
following standards is required. Prior to commencement of work, the Contractor is required to submit a list of I
the products they intend to use under each of the following product categories the City has identified as being ,
used for custodial purposes. The Contractor shall update the product list annually. The Contractor is
responsible for providing invoices confirming compliance with environmentally-preferable requirements. j
Product invoices are to be submitted as part of the Contractors monthly payment request submittal. Any
deviation from these standards and requirements must be prior approved in writing by the City's Contract
Manager.
i
1.1.1 Standards for Cleaning Practices. All cleaning services shall be conducted in strict accordance with
the Green Seal Standard for Commercial and Institutional Cleaning Services (GS-42), which establishes
environmental requirements for cleaning service providers of commercial, public, and institutional buildings
intended to create a green cleaning program that protects human health and the environment. The standard
takes a systems approach with cleaning. Guidelines are included for tools and products used for cleaning and
include staff training and planning guidelines. The standard also includes emphasis on environmental
improvements that reduce toxicity, waste, and exposure to both building occupants and custodial staff. Any
deviation from the Green Seal Standard for Commercial and Institutional Cleaning Services(GS-42)must be
approved in writing by the City's contract manager. Information on the standard is available at
http://www.greenseal.org/Green Business/Standards.aspx?vid=ViewStandardDetail&cid=2&sid=30.
1.1.2 Cleaning Chemicals. Contractors are required to only use chemicals categorized under the Green
Seal standards, for Cleaning Products & Services. Green Seal Standards include product performance
requirements and environmental and health considerations in institutional settings and other facilities. Any
deviation from the Green Seal Standards under the category for Cleaning Products and Services must be
approved in writing by the City's contract manager. Information on the standard is available at ll
http://www.greenseal,org/GreenBusiness/Standards.aspx?vid=StandardCategory&cid=2
1.1.3 Paper Products & Plastic Trash Bags/Liners. The Contractor shall only use paper products and '
plastic trash bags/liners made with a minimum of recycled post-consumer materials as set forth in the EPA
Comprehensive Procurement Guidelines (CPG) for Commercial/Industrial Tissue and Paper Towel
Specifications (available at htto://www.epa,gov/epawastel conserve/tools/cpq/products/tissue.htm) and CPG
Recommendation of Recovered Materials Content Levels for Plastic Trash Bags i
(http://www.epa.gov/epawaste/conserve/tools/cpq/products/trashbag,htm), approved in writing by the City's
contract manager,while at the same time taking into consideration waste prevention methods(i.e.-roll towels
rather than individually folded towels and multi-rolls of toilet tissue rather than single rolls.). Sanitary tissue
products include bathroom and facial tissue, paper towels, napkins, and general-purpose industrial wipers. 1
They are generally sold in rolls or sheets and are used in personal care, food service, and cleaning
applications. The grades of sanitary tissue products covered in the CPG are manufactured for use by
restaurants, hotels, schools, government agencies, and other similar commercial and institutional buyers.
Some recycled-content sanitary tissue products are softer, stronger, and more absorbent than others. Any
I
deviation from the EPA Commercial/Industrial Tissue and Paper Towel Specifications must be approved in
writing by the City's contract manager. Plastic trash bags are widely available with-recovered material content
including HDPE, LDPE, and LLDPE. Plastic trash bags or trash can liners are required-to have a 10-100%
postconsumer content.
Questions and Answers:
Q#1: What is the term of the contract?
A#1: The City contemplates entering into an agreement with the successful bidder, for an initial
year term of three (3) years, with an option to renew for an additional two (2) one-year
periods, to be exercised at the City's sole discretion.
.Q#2: Could you please provide the missing square footage for the locations included in the scope of
services?
A#2: Crespi Park 872 sf.;
Tatum Park 1,512 sf.;
Scott Rakow Ice Rink 8,255 sf.
Q#3: Will the price being provided for the additional services for Group 1 and 2 will be consider when
evaluating the cost or only the cost provided for the locations under Group 1 and 2 will be
considered when awarding the contracts.
A#3: The additional services related to electrical, plumbing, etc...are being deleted from the !
scope of this ITB. See revised Cost Proposal.
Q#4: Clarify if the intent of Section 3.1.2 of Appendix B is for the contractor to assign a dedicated
i
project manager as part of this contract.
A#4: The Contractor shall assign a dedicated Project Manager for this account. The Project
Manager will become the liason to the Contract Coordinator for the City. They will be
responsible for the daily interactions with staff to include supervision and compliance with
the contract.
i
Q#5: What are the uniform requirements?
A#5: Please refer to Appendix B of the ITB, Section 3.2.13 which states the following: i
r
D. Uniforms
All personnel furnished to the City of Miami Beach must be uniformed. Each employee �
supplied by the Successful Contractor will wear a uniform bearing the Contractor's name.
Uniforms must be provided at the contractor's expense, and may not be charged to the
employee or deducted from the employees' paycheck, therefore reducing the hourly pay
rate to less than the living wage rate required by this solicitation.
Q#6: Please advise if there is storage available at each facility.
+
9 Y �
A#6: Storage is available at some facilities. The City will accommodate the needs to the best of
our abilities.
Q#7: In the event that the additional services are required under this ITB, will the City allow sufficient
time for the bidders to put the team together of plumbers, electricians....etc?
A#7: See response to Question No. 3.
Q#8: Could you please clarify the scope under Appendix B for Police Station and Parking Garages
located on page 5.
A#8: The levels of service are clearly spelled out under item 6 page 5.
Q#9: Is the janitorial company responsible to open and close the public restrooms?
i
A#9: Yes.
Q#10: The City requires three (3) references and three (3) contractor performance surveys, would the
City make an exception to allow City employees to provide references or fill our surveys on behalf
of a company since our company has only provided services to the City of Miami Beach and we
only have one (1) client.
A#10: This requirement remains as stated on page No. 3 of Appendix A, section 6. i
Q#11: How do we disclose the litigation issues?
A#11: Refer to Appendix A, section 5 entitled "litigation history". i
Q#12: Does the City have an agreement with any union in regards to this janitorial contract? If no
agreement is in place, are there any negotiations which may result in an agreement with an union
which may affect this agreement.
A#12: No. However, the City is not party to any agreement or negotiations that any contractor
may have with any union.
Q#13: What is the current relationship of the City with SEIU. Please provide the agreement of SEIU with
these companies. i
A#13: See response to question No. 12.
Q#14: Will the current employees under this contract(s) have to be retained by the new contractor?
A#14: Encourage but not required. ;
Q#15: Will the awarded bidder have the opportunity to revise the pricing if the Commission makes a
recommendation which will have an impact on scope or add any requirement to this contract?
A#15: The bidder can make the determination of not entering into a contract if the terms and
conditions are not favorable of the Commission makes a recommendation after the ricin
p g j
has been submitted.
9
Q#16: is this ITB part of any collective bargaining, if yes, which one?
A#16: See response to question No. 12.
Q#17: Appendix B, section 3.16. E entitled ".carpet cleaning and flooring" does not specify frequency for
striping and waxing. Please provide the requirement for striping and waxing and for what facilities
and frequency, j
A#17: Stripping and waxing will be required quarterly, at a minimum. However, all floor surfaces
shall maintain a high luster free and clear of scuff marks, dirt, grime etc. as it will be the
responsibility of the contractor to maintain this level of standard on a continuing basis.
Q#18: If the user department requests the contractor awarded to a particular location make any change
regarding the scope or level of service, will the contractor be required to communicate with the
project manager overseeing this contract or the user department will have authority to make
request and any changes without any further authorization.
A#18: Any deviation from the contract will require the City's Contract Coordinator(only)to
initiate such request.
Q#19: Are stairwells and pressure washer responsibility of the contractor or the Sanitation Department is
responsible for performing these duties. !
A#19: All pressure washing of stairwells in parking garages will remain the responsibility of the
City's Sanitation Division.
i
Q#20: The hours of operation for Sunset Harbor were not provided. Please provide.
A#20: 6 am to 10 am, 7 days a week.
Q#21: Provide the list of supplies and paper product and usage for each location. j
A#21: The City does not possess that data. Contractors should use industry standard guidelines
based on usage and occupancies. !
i
Q#22: Would the City consider a cost plus agreement and allowed for the supplies to be a pass thru cost
to the City? i
A#22: No.
1
Q#23: Are the days of the week specified in the scope be flexible as long as the frequency stated is
maintained or the specific dates indicated in the scope must be serviced.
A#23: Contractors shall adhere to the days of the week specified in the ITB.
I
Q24: Are bathrooms clean daily even though the frequency to clean the building is twice a week?
A#24: Yes.
i
Q#25: Would the City consider doing a separate bid for paper goods instead of including it on this ITB? '
A#25: No.
Q#26: Are additional services for special events only. What is the estimated hours that contractor may
be required to have plumber, electrician....... What historical data you can provide on these
services.
A#27: See response to question No. 3.
1
Q#28: What are minimum requirements/certifications are required for the electricians, plumbers.. etc that
are being requested?
A#28: See response to question No. 3.
Q#29: Please provide the definition of what the City understands for general maintenance.
i
A#29: See response to question No. 3.
Q#29: Is the janitorial company required to be a general contractor since will be required to have
i
plumbers and electricians on staff.
A#29: See response to question No. 3.
Q#30: Will the additional services being required have any conflict with the union representing current
City's employees.
;
A#30: See response to question No. 3.
Q#31: If the company already has a process to background its employees, it is also required to do the i
background check required by the ITB.
A#31: Yes.
Q#32: What is the background requirement and cost?
f
A#32: Refer to Appendix B Section 3.2. E if the ITB. 1
Q#33: Please clarify the definition of subcontractor, is that including suppliers?
A#33: In the event that the contractor, subcontract any portion of the work, work will not �
commence until the contractor has obtained rior written approval pproval from the City.
i
Q#34: How often is the company required to submit the list of products?
A#34: Monthly.
Q#35: Is the company required to be a green seal standard 42 or just use the green products. !
A#35: The language in the ITB requires that the company conform to the Green Seal Standard
the Green Seal Standard for Commercial and Institutional Cleaning Services (GS-42).
However, it is not required that the company receives this certification. If a company is
still interested in following through with the Green Seal certification process, according to
Green Seal, it can be estimated to take about 6 months to 1 year.
Q#36: Is the company required to have the green seal before submitting the bid.
A#36: See response to question No. 35.
Q#37: Do all facilities have the receptacles? 1
A#37: Yes.
1
Q#38: How long it takes for a company to acquire the green seal certification.
A#38: See response to question No. 35.
Q#39: Name of locations visited during the pre-bid meeting.
A#39: Lumus Park, 10th Street Bathroom, Anchor Garage, Scott Rakow Youth Center and Ice
Rink., Fire House#2 and City Hall.
I
i
Q#40: What is the current contract number?
A#40: Contract No. 13-10/11
Q#41: Can you provide the previous bid price tab including successful bidder?
A#41: Please refer to Attachment"B" for tabulated pricing from the original award. Please note
that additional locations have been added to this contract, as noted.
Q#42: Who is a current contractor providing service at these facilities?
A#42: Professional Building Services, Performance Cleaning, ISS Facilities, and Omarcio
Cleaning.
Q#43: How long has the current service provider had the contract? i
A#43: Service Providers have been under contract since 2011.
Q#44: What is the precise contract value for the most recent twelve month period of each facility? I
A#44: See Attachment "B".
i
Q#45: Is this contract value including the cost of supplies?
Q#45: Yes. Cost of supplies is included.
1
Q#46: Is it possible to get the current supply usages from the current contractor?
i
A#46: No. The City does not possess such data.
I
Q#47: Is the scope/size of this bid identical with the current contract? Have there been any changes
from the previously awarded contract to current request for bid?
i
A#47: The frequencies and level of service has been reduced in the current bid, if compared with
the current contract.
I
Q#48: Could you please provide copies of the current contracts and the original ITB issued by the City?
A#48: Please follow the following link to retrieve the previous ITB, all addenda issued, and the
current contract pursuant to ITB#13-10111.
I
a
http:/Iweb.miamibeachfi.gov/procurementiscroll.asi2x?id=75692
Q#49: What are the criteria for awarding the contract?
�
A#49: Please refer to page 6 of the ITB document. Section 1.8 entitled "Method of Award".
{
Q#50: Will the pricing on the contract be affected effective January, 2014 when new Government j
mandates go into effect related to Employee Health care? How does the Affordable Healthcare
Act affect the pricing on the contract?
A#50: Please clarify the question.
i
i
Q#51: Regarding the Affordable Healthcare Act( AHA), does the Agency require full time employees, or 1
can utilize part time staffing to accomplish the staffing requirements in the ITB?
A#51: It is the responsibility of the bidder to determine staffing arrangements.
Q#52: Who is responsible for furnishing paper products, hand soap and trash can linear?
A#52: The awarded contractor shall provide all paper products, hand soap, trash can liners and
j
all cleaning products.
Q#53: On page 9 of the ITB, it discusses a bid and performance bond. Will either of these be required
for this contract? 1
A#53: N o.
Q#54: Special instructions regarding 16th Street Garage (Appendix B item 52, page 12) says, "All,
sidewalks including planters surrounding the garage must be free of litter, debris and other
foreign substances." Does this include sidewalks directly in front of stores and restaurants?
I
A#54: Yes. 1
Q#55: Appendix B, page 14, Can you please provide specific dates for Spring Break?
A#55: March 3rd through March 30t".
1 Q#56: On Appendix B page 19, under room cleaning, it states that, "furniture and all surfaces... shall be i
free of obvious dust, dirt and debris" and "carpets shall be vacuumed daily..." this causes a �
discrepancy because cleaning is to done on a Tuesday, Friday cycle. Please specify how this will
be handled. The same goes for Appendix B, on page 20 (Stairways) and Appendix B on page 21
(Food Service).
A#56: All cleaning activities shall be governed by the days of service specified with the ITB.
Q#57: Are there any restrictions as to whom we can get out references from? The City of Miami Beach
has been our only client; Can we get references from City employees who can attest to our
performance or it has to be people who have a Director, Managerial, etc. position? The TIB does
not specify the title of the person who we can get our references from.
A#57: The City of Miami Beach employees are not allowed to provide references on companies.
Q#58: The ITB mentions that the bid proposal should be organized in the following manner:
Tab 1: Appendix A, Proposal Certification Questionnaire & Requirements Affidavit, including
supporting documents mentioned.
Tab 2: Cost Proposal
Are these the only things that you want submitted to you? Or are there other requirements that I
overlooked?
A#58: Yes.
Q#59: In 2.0 General Conditions, 2.28, it mentions that bid bonds or performance bonds may be f
required. However, I did not see any information about requirements for these further in the '
contract. Please let me know if they are required as well as the percentage/dollar amount
required (if required).
i
A#59: No bonds are required.
;
Q#60: I need a bit of clarification for requirement 6. References & Past Performance from Appendix A. I
found the Past Performance Survey Form, Attachment E, on your website, but I'm unsure of the
process of submittal. Do we simply submit the firm name, contact info, etc. to you with our bid I
packet and you send -the form to our potential references or do we supply our references with the
form and have them submit it to you before the June 27, 2013 deadline?
A#60: The Contractor Client Survey was provided via addendum No. 2 and will be accepted until
the bid due date. Refer to Appendix A, section 6 for instructions.
Q#61: On page 2 of Appendix B, section 1.1.3. Paper Products, it mentions the requirements of paper i
products to be recycled post-consumer materials. Can you share which specific consumables the
contractor will be required to provide (examples: hand soap, tissue, air freshener, hand towels,
toilet seat covers, etc.)?
A#61: This will include paper towels and toilet paper.
j
Q#62: Can you share the usage rate of each of the items as well as the specific dispensers that are
used?This will help tremendously with providing the City of Miami Beach with an accurate
estimate for these consumable supplies. i
A#62: The City does not possess this data, quantities should be determined using industry
standards.
Q#63: I also saw in the Cost Proposal, Line Item 20 asks for"Materials" cost+ markup %. What items
are considered "Materials"? Do consumables fall under this category?
A#63: No cost plus markups will be considered as part of this contract.
Q#64: Is there any equipment, supplies, etc. that the City of Miami Beach provides for this contract?
A#64: Large trash receptacles.
Q#65: In Appendix B, page 4 &9, for"5. SCOTT RAKOW YOUTH CENTER AND ICE RINK", & "26.
POLICE ATHLETIC LEAGUE & REC CENTER(P.A.L.)", under Note to Bidders: "The rate for the
personnel provided during operating hours shall be bid as an hourly charge. All bidders shall
provide an hourly rate that will be utilized to provide extra custodial services on an as-needed
basis or for determining adjustments in hours worked.
My question: Does this only apply to these two facilities or does this hourly rate for hours worked
during operating hours apply to all buildings and hours worked when buildings are open?
A#65: Specifically for the above two building's, however in appendix "C", pages 2 & 4,
consideration for additional services is addressed and requested on an "hourly basis". {
4 and 9 to be removed; appendix C pages 2 &4 take precedence over appendix B pages 4
& 9. {
Q#66: During the pre-bid meeting and on the ITB, it clearly states that, Bidder shall demonstrate
previous experience with engagement of similar size and scope to the requirements of this
solicitation for a period of not less than 3 years and maintain a similar portfolio of buildings not
less than 2 million square feet of space." It was also stated during the meeting that -no City
Employee is allowed to fill out a Contractor Client Survey. We have performed services to other
clients, however they have been small contracts. The only client we have had for the past 8 years
that allows us to fulfill those requirements is the City of Miami Beach. In this case, will surveys
from City employees be considered when evaluating the company? Will the "project value" affect
the evaluation if it does not total the minimum requirement asked from the City in the ITB?
I
A#66: Refer to Section III of this addendum which modifies the Minimum Requirements. Refer to
response to question No. 10.
Q#67: There are a few facilities that do not have the square footage listed, please provide those
numbers, if available.
a
A#67: 513. SCOTT RAKOW YOUTH CENTER ICE RINK - not available
i
14. NORTH SHORE OPEN SPACE TRAILER OFFICES - one 14' x 40'trailer
1
16. CRESPI PARK -872 sf
17. TATUM PARK m 1512 sf
Q#68: There are several facilities that list the time that it is open, but not the days. I am assuming that
they are open 7 days, but I wanted to verify this. These are the buildings in question:
A#68: 7. FIRE STATION TWO ADMINISTRATIVE BUILDING -5 days
11. OCEAN FRONT AUDITORIUM - Gift Shop portion of building 7 days;
remainder at 5 days
31. PARKING DEPARTMENT OPERATIONS BUILDING 5 days
34. FIRE STATION TWO SUPPORT SERVICES/E.O.C. 5 days
36. FLEET MANAGEMENT 5 days
37. SANITATION 5 days
Q#69: For Building 10. 21st STREET RECREATION CENTER, I wanted to see if you could clarify the
cleaning times, Under"Level of Service", all areas are to be cleaned T/F, and bathrooms cleaned
daily, but it also mentions that all areas and entryway shall be-cleaned before 8:30am on T/F. It
also gives the day cleaning hours for T/F only and not each day(for restrooms). My confusion lies
that on T/F, one would only have 1 hour to complete "all areas & entryways" as well as no other
days except T/F have times listed to work. ,
A#69: "Time certain cleaning prior to 8:30 am T/F all areas & entry ways must be cleaned for
program start", should be removed.......Page 6 Appendix B should read "all entry ways to
be cleaned before 8:30 am".
Q#70: For Building 11. OCEAN FRONT AUDITORIUM. Please clarify: Under "Level of Service", it j
mentions that 4 hours per week are needed with 2 hours on Tuesday, and 2 hours on Friday. 1
However, the requirements say that the following shall be cleaned daily: bathrooms/showers, i
public lobbies and locker rooms. Should the four hours include those daily services or should we I
estimate more than 4 hours per week?
A#70: All work will be performed within 4 hour timeframe.
Q#71: For Building 12. NORTH SHORE BANOSHELL, please clarify: Under"Level of Service", As
needed basis. No regular business hours. Hourly custodial charge to apply to facility cleaning. I
However, this building is listed on the Cost Proposal under Group 2 on page 3 and requests a
unit cost per month. Should this line item be eliminated since the cost will be based on an hourly
rate on an as needed basis?
A#71: Remove from page 3; item#5; appendix C.
Q#72: For Building 41. 10th STREET RESTROOM, please clarify: For all of the other restrooms, service
ends when the restroom closes, but for this one, it says the "Hours of Operation" are 7am-10pm,
but the "Level of Service" is 7am -midnight. Are one of these incorrect? j
A#72: Change level of service hours page 11; appendix B#41 to 7am-10pm.
Q#73: For the 17th Street & Pennsylvania Garage, it gives the following "Recommended Garage
Cleaning &Schedule":
o M-Sun: 6am-6pm /7 days @ 12 hours/day/52 weeks
o M-Sun: 6pm-12am /7 day @ 6 hours/day/52 weeks '
For this one, should this instead be 6pm - 12am (midnight)?
A#73: Yes.
Q#74: The Sunset Harbor Garage is the only garage not listed under the "Recommended Garage
Cleaning & Schedule". Could you provide that information?
A#74: Monday-Sunday: 6am-10am/7days@ 4hrs/day/52 weeks; total of 28hrs per week.
Q#75: This is a question about janitorial services- not about the garages, I realize they are to be
serviced 7 days a week: Appendix B, page 16, 3.1.1.B: says, "The Janitorial work will be
completed M-F..."
i
r
A#75: Tuesday and Friday, Monday through Friday & Monday through Sunday depending on
building.
!
g
Q#76: Appendix B, page 17, 3.1.3.D: says, All work shall be performed within the normal 2, 5, 6, or 7
day week observed by building occupants
1
A#76: Add "2" remove 616". �
Q#77: Can you clarify this? It seems that they are in direct contradiction of one another. So, for example,
Building 6. POLICE STATION & PARKING GARAGE, is open Mon.-Sun., but within the level of
service, it does not specify specific days, only to clean restrooms & locker rooms daily. Would
"daily" mean each day the building is open (Monday-Sunday)or only Monday-Friday?
A#77: Monday thru Sunday.
Q#78: I wanted to verify a statement that was made during the meeting. It was stated that not only the
prime contractor must meet the minimum requirements of performance of a similar size scope of
buildings not less than two million square feet of space (Page 12, 3.0 MINIMUM
REQUIREMENTS & TECHNICAL SPECIFICATION), but each subcontractor must also meet
them.
A#78: Refer to Section 111,which modified the minimum requirements.
Q#79: Specific to Appendix C "Cost Proposal," I am experiencing difficulty in entering a cost in both the
unit cost and total cost column. Further, I cannot seem to remove the values ($0.00) within the I
column boxes. Any help or direction would be appreciated. 1
A#79: Please refer to revised Cost Proposal.
Q#80: Is there an attachment D?
A#80: No.
i
Q#81: When the service level frequency says daily, does that mean 5 days per week (ex. city hall) or 7
days per week(ex. police HQ)?
A#81: 5 days per week with the exception of any beach restrooms, Police Stations, fire Stations
or Park facilities. !
Q#82: What are the dates of, or how many days long is, "Spring Break" for purposes of section 2.1 on
page 14 of Appendix B, HOLIDAY & SPECIAL EVENTS EXTENDED SCHEDULE FOR
BEACHFRONT RESTROOMS, the last sentence of which states: "During Memorial Day and
Spring Break, it will be a requirement to have porters at the Lumus Park locations (6th, 10th, and
14th St.)"
A#82: March 3rd through March 30th. I
Q#83: Is there a specific facsimile number or e-mail address you wish our clients to send the reference
i
submittal requirement to, as there is direction as to where it should be sent.
A#83: The contractor Client Survey must be sent to Maria Estevez via email at z
mestevez[aD.miamibeachfl.gov or fax to 786394-4002.
Q#84: Is there a method in place for contractors to capture the additional cost of the increasing living
i
wage year after year.
A#84: The living wage pay rates for the next three (3) fiscal years (October 2013-September 2016)
have not been determined. The determination to index or not index for inflation, is
considered annually during the City Commission's review and approval of the City's
annual operating budget, which takes place in September 2013. Accordingly, the
successful contractor will be notified of any change to the living wage rates. j
Q#85: Since there is no storage and mobile vans will be needed, how many are used with the current
contract, and where can they be parked overnight when not in use?
A#85.: The City has no data regarding vehicular use. Space will be provided for storage of
J anitorial goods where these functions currently exist.
.I
Q#86: Sunset Garage_ Only 2 elevators (Side by side) and only 4 stories — how can there be 10 !
elevator lobbies?
i
A#86: The elevators are not side by side, rather on opposite ends of the building The building is
5 stories with a roof level. Total 12 elevator lobbies.
Q#87: Please describe night cleaning requirements. For example the South-Shore Community Center.
A#87: Night cleaning requirements defined means that all areas will require a total and final
cleaning to ensure a clean facility for a morning opening.
Q#88: Ocean Front Auditorium — contradictory: Says daily and then says "for the purpose of this'bid
consider only T/ F 2 hours per day.
A#88: Bathrooms will be cleaned daily, otherwise figure one custodian for 4hrs /week; 2hrs on
Tuesday and 2hrs. on Friday.
i
Q#89: How many fixtures (sinks, toilets)for each restroom.
I
A#89: The City does not have this data. On average, 3-4 sinks plus toilets would be a good
average per restroom.
Q#90: Tatum Park— how often clean -- only states daily cleaning, but other restrooms specify how many !
time daily. i
A#90: Hours of operations are from Sam — 5pm. Cleaning on an as needed basis ., minimum
twice/day.
Q#91: How can we get a list of MB approved SBEs to meet the RFP requirement? I
i
A#91: Refer to section IV of this Addendum.
Q#92: Our Company is CIMS Green -Building Certified but not Green Seal certified like you had
requested in the ITB. Do we qualify for the Bid?
I
A#92: Refer to response to question No. 35.
i
Q#93: Location #31 on p. 10 of Appendix B, Parking Building Operations, does not appear on the Cost
Proposal for either Group.
A#93: Location # 31 has been added to the revised Cost Proposal. The Excel format of the
Revised Cost Proposal has been uploaded to The Public Group.
i
i
Proposers are reminded to please acknowledge receipt of this addendum as part of your ITB submission.
Potential proposers that have elected not to submit a response to the ITB are requested to complete and
return the " tice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal.
Sinc el j
Ale enis
1
rocurement Division Director
s
MIAMIBEACH
CITY OF MIAMI BEACH
PRE—BID MEETING
SIGN•-IN SHEET
DATE: June 18,2013
TIME: 10:3 Dam
TITLE: RFP 269-2013ME—Janitorial Services City-Wide
NAME(PLLAsr PRINZ) COMPANY NAME-E-MAIL ADDRESS PHONE# FAX#
Maiia Estevez Procurement-CVIB 305-673-7234 786-394-4002
mestevez a tniamibeachfl, ov
ric4t kl a �e'M. •, �e �E���O
IS& S T
AV61(D M LUmtkd.kro
• ....-� �, -��� � � �-�- °dos= .�� �
7,�� b �� 7,70
/ � �
(off
C
2�)
Drn cio W(Avilyl &`N106" c -jg�
wn-nky)I �1Gt h!►Cl'f��lct DYVUc'tG►DC1�UV�iri �y�1j1(Q.0 '
eve wrb �)f20P 'B L,t 6.SI-lds, 9J_�_ 57 6 S
� gzcit a C►2 b,G" ono 73v�c.oi.r��-svcS.co�► X73°oDar 67 -1-/(o
'
I
i
1
1
f
. • a
CITY OF MIAMI BEACH
PRE-PROPOSAL SUBMISSION MEETING !
SIGN-IN SHEET
NAME(PLEAST;PRINT) COMPANY NAME-E-MAIL ADDRESS PHONE# FAX#
i
&S°7 95-821
�C(C.c.� c.Cevl2r c OYI�I @�1
, zr.t,ea
lei
r
i
k,o Ira�`� w� r�s.`s.s wv�- .mA
�'� -�)�• y i
r QQ a pp trr-' 1 {3 t$1 /r�fC76 ,
i
n. cqo v
L.5 7.3
1
I
{
ij
1
I
1
� a
1
1
1
Cl M I A 'f�1� C 1
CITY OF MIAMI BEACH
PRE—PROPOSAL MEETING
SIGN—IN SHEET
J
NAME(PLEASE PRINT) COMPANY NATvfE-E-MAZE,ADDRESS PHONE# FAX#
OZ-
� 5 w.s .✓�� �� � G
om
U
�t
5
qz q s3-qvq,
i
i
1
1
7
1
MIAMBEACH
item, Facility Company Name Monthly'Cost Annual Cost
1 City Hall Omarcio Cleaning $9,950.00 $119,400.00
Offices Located at the City Hall
*2 Parking Garage Omarcio Cleaning $3,646.95 $43,763.40
3 777 Building (City Hall Annex Bldg) ISS Facility Services $3,120.20 $37,442.40
4 555 Building ISS Facility Services $1,488.42 $17,861.04
Performance
5 Scott Rakow Youth Center/ice Rink Cleaning $7,014.00 $84,168.00
Professional
6 Police Station Building $13,706.67 $164,480.04 !
7 Fire Support Services Omarcio Cleaning $500.00 $6,000.00 j
Professional
8 South Shore Community Center Building $2,765.75 $33,189.00
Professional
' 9 North Beach Police Substation Building $465.00 $5,580.00
Performance
10 21st Street Recreation Center Cleaning $1,790.00 $21,480.00
Performance !
11 Ocean Front Auditorium Cleaning $440.00 $5,280.00
Professional
12 North Shore BandShell Building $13.881hr As needed
Performance
13 North Shore Recr&Tennis Center Cleaning $6,985.00 $83,820.00
Performance
14 North Shore Open Space Offices Cleaning $408.00 $4,896.00
Performance
15 Muss Park Cleaning $398.00 $4,776.00 j
Performance
16 Crespi Park Cleaning $408.00 $4,896.00
Performance
17 Tatum Park Cleaning $408.00 $4,896.00 ;
Performance
18 Still Water Park Cleaning $408.00 $4,896.00 1
Performance
19 fairway Park Cleaning $398.00 $4,776.00
-Item Facility Company Name Mbnthly:Gost Annual Cost
20 Normandy Shores Park Omarcio Cleaning $500.00 $6,000.00
Professional
21 Normandy Shores Guardhouse Building $262.67 $3,152.04
22 Normandy Isle Park and Pool Facility Omarcio Cleaning 1 $2,300.00 $27,600.00
23 Parks Maintenance Building Omarcio Cleaning $500.00 $6,000.00
Property Mgt Office and Maintenance Professional
24 Facility Building $1,056.67 $12,680.04
25 Beach Patrol Office Omarcio Cleaning $790.00 $9,480.00
Performance
26 Police Athletic League Rec Ctr. Cleaning $1,592.00 $19,104.00
Professional
27 flamingo Park Pool Building $1,155.33 $13,863.96
Professional i
28 Flamingo Park Tennis Courts Restr. Building $905.00 $10,860.00 I�
Performance
29 Flam Prk Base/Soft/Football-Restr Cleaning $1,142.00 $13,704.00
Performance
30 Public Works Operations Building Cleaning $796.00 $9,552.00
i
31 Parking Depart Operation Bldg Omarcio Cleaning $660.00 $7,920.00 j
32 Marine Patrol Office&Public Restr ISS Facility Services $985.09 $11,821.08
Professional
33 1 South Pointe Park Building $425.00 $51100.00
Tota/Cost Facilities- $67,369:75 :$808,437:00
Item Garage Company Name Monthly Cost Annual Cost
to Omarcio Cleaning
1 7 Street Garage $6,900.00 $82,800.00
to Omarcio Cleaning
2 12 Street Garage $1,660.00 $19,920.00
3 13th Street Garage Omarcio Cleaning j
g $1,660.00 $19,920.00
to Omarcio Cleaning
4 16 Street Garage $6,460.00 $77,520.00
to Omarcio Cleaning '
5 17 Street Garage $8,100.00 $97,200.00
6 42"d Street Garage Omarcio Cleaning $2,540.00 $30,480.00
Omarcio Cleaning
7 City Hall Garage $6,368.55 $76,422.60
Omarcio Cleaning
8 Penn Garage $8,200.00 $98,400.00 I
--T-1 s
Total- Garages $41;888.55 $502,662.60
=- Total Cost Faciltles and Gara4es $109;258.30 $1,311,099.60
i
i
1
I
i
I
I
i
The following locations were awarded and added to the contract after award.
Additional locations awarded to Professional Building Service
I
i
I. CITY FACILITIES Monthly Cost i
1 HISTORIC CITY HALL $ 1,000.00 i
2 POLICE SOUTH SUB STATION $ 610.76
3 NORTH END HEADQUARTERS OCEAN RESCUE $ 721.46
11. RESTROOM FACILITES
4 SOUTH POINTE RESTROOMS $ 1,828.50
i
South Pointe
3r Street And Ocean Drive
5 SOUTH BEACH RESTROOMS $12,805.87 '
(Includes Extended Schedule during Holidays and
Special Events)
i
6 Street and Ocean Drive j
1 Otm Street and Ocean Drive
14 Street and Ocean Drive
215 Street and Ocean Drive i
6 MID BEACH AND NORTH BEACH RESTROOMS $ 5,593.04
35 Street and Collins Avenue
46 Street and Collins Avenue j
53r Street and Collins Avenue (including Ocean !
Rescue HQ)
64 Street and Collins Avenue
GRAND TOTAL FACILITIES AND RESTROOMS a
i
(Items 1-6) $22,559.63
*Total includes Janitorial services coverage for extended operating hours for the South Pointe Park, 6th Street, 10th
Street, 14th Street and 21St Street restrooms.The following lists the extended operating hours by restroom location: '
i
■ South Pointe Park Restrooms: Closing hour extended from 8:00pm to the park's 9:00pm closing time.
■ 6th Street&Ocean Drive Restrooms: Hours extended from 8:00pm to midnight.
■ 10th Street&Ocean Drive Restrooms: Hours extended from 8:00pm to midnight.
■ 14th Street&Ocean Drive Restrooms: Hours extended from 8:00pm to midnight.
■ 21St Street&Collins Ave. Restrooms: Hours extended from 8:00pm to 10:00pm.
Minimum staffing requirements: 1
■ 2 people (1 male and one female)from 7:00 AM to 3:00 PM, to maintain the restrooms during the day and
do light cleaning.
■ 4 people from 3:00 PM to 8:30 PM to maintain the restrooms and do the heavy cleaning at night and the
closing, (two male and two female). i
Additionally, a site supervisor, whose hours will be divided morning and night.
i
i
i
Sunset Harbor Garage was awarded to Omarcio Cleaning Services, Inc. after the contract was awarded:
Omarci6-Cleanin -
Services,Inc.
EST. - i
ANN. ; UNIT.: : EXTENDED
.fie--.,. .•o-�t.--_: - •:
ITEM DESCRIPTION UOM QTY. PRICE :AMOUNT
Furnish all necessary materials,tools,
equipment,transportation, chemicals,
supplies, labor and supervision - -
necessary in order to provide Janitorial
Services for Sunset Harbor Garage in
accordance with Contract No.13-10/11,
' sy•"�•i
1 and Apprendices A and B. Mthly 12 $1,621.::77' $19;46 ;l
ADDITIONAL SERVICES: PRESSURE
2 CLEAN = r
Pressure Wash Floors Job 1 $1,5717:9.
=�
Pressure Wash Stairs Job 12.21
i
The City also requested quotes pursuant to the current contract for these additional locations.
• Sanitation Location: $935/Month
• Fire Dept. Headquarters: $2,621.09/Month
• EOC: $321.21
i
APPENDIX C
Revised Cos
�AIAMI i
I
;
I
BEACH
PROCUREMENT DIVISION
1700 Convention Center Drive 1
d
Miami Beach, Florida 33139
305-673-7490
'
-------------------------_------------------------------------`
GROUP
ro
Item Location Quantity
City Hall I
12 Month
� __�___ ____��m�_ua�geumco ____ ____12____L___����___�______�O�� ______�.0y_ |
. �
�
777 Building �� _ ���_ _ � ___�OJ��____—'��00
� r-- --' ------------------' ---' ---' ' -- ' T---
4 ��Bu��Q 12 —' ����--' � — ----$00) -----'$\N3'
r-- --'r------------------ ---' ---'r — - '
� |
Fleet Management ' --------------- --------------------------------------� �-----�O�0 -----'��OO_
------------r-----------------' r ` �
| � �
Sanitation Building � 1% ! ��g� | �O/� ��OO
7 Police Athletic League and Rec Center 12 Month $0.00 $0.00
Police Station
� �nG�Uo #2Admnb�a�n
� � umoo Administration
� 12 �gg� ' �OJ0 � --��0O' i
-- --' ------------------'r--- ---' --- --' ------' ' ---'
10 i Fire Station 2 Support Services/E0C 12 Month �J� ��OO � |
11 i No�h8aa�po�oGubo�Um� 1% i ��g� � ��O0'� �
-- --'r----------------------' ----1--- --'�----' ' �
1� � Pmpa�MgmtOK�a&Ma��nan� � 1� � ���� � ���0 ��OO
--- --�-------------------'---' ----'--- --' ' -----' -----' '!
| __1�__�__pu��Wo�eOP�o�moB«��O__�____1�____ ___����___ ______�0�} ____—'�iO0'� �
'�����������������' .
� --��—_ -------R���q�------- ---'12—_—' ---k�g�--' | -----'�O�0 -----'��OO'� �
1� Rd�m|n�mnAffa��25Wo�/ng�n 1� ���� �O�O ��OV
--- |------------------'r--- '�--' ' '_' T—_ __ _/ `
�
16_—_— S,—Pointe Park Beach Public Restroom $0.00
� � ' ��� %0 ) /..��
-------' --------' ---'� ---' --- --' -----' __---' '
Se 8euo Fn Rou17 12 ��g� �O � ��O0
,'_' __,------------------',---_ ____`___ ___ _ -
6th Street Beach Front Pub�Re��om 12 �g�� Q0�} � 00
_ 'r ---------------'_I'_'_' --_'r_'— --'------------------11 -�----_' '
1� 1O�Gheo Beach Front Pub�Ro�mom . 12 | W��� � ���} / �O�D
--------------'_�____ ____ ------------------- _[___--' '
�� 14th Street 8oan Front pub�Re�mom : 1� �YO� �V � � 0O—— ' — —————————————'r——— --- --____ { _ '__ --- ']
'
! !
� 21 21st Street Beach Front Pub�Ro�mom � 1% ! &��� / �0�J � $0�U ' !
�--------'|
-----' ------------------' --------'r-------- ---------
! �� 35�Street Beach Front Pub�Ro�mom 1� � _����___�______�O�} !__---'��VO'/
r-- -- ------------------'r--- ------' /
' %� 46th Street Boon Front Pub�Ra�mom � 1� � ���� | �O�} $O�0 �
�-- --�-------'��__-W-------' ---' ---'�--- --' . ----- --------'�
� �� ! 53rd Street Beach Front pub�Re�mom 12 �g�� ! �O�} ���� �
� r-- --r------------------ ---- ---' --- --' ------' -�-----' '!
� | __��__/_____84�Gb*e Ra�momo_____|____��____ ___����___ ______�0/��____--��U ' �
� ! �� __Un�adSnn�/C�pub�_Ron�oomm__ --------------- ------------------! ------�O�0'�------��0U1
. � .
__��__�____7�8�on Pa�ngGa�Qo____�____12____�___����___�______$O�0_�______��OO_� |
/ �
�� City Qemga 12 y��� �V�} �\0� '
29 Pennsylvania Parking Garage 12 Month $0.00 $0.00
Sunset Harbor Parking Garage 12 Month $0.00 $0.00
31 Parking Depadment Operations Building 12 Month $0.00 $0.00
ITBNn 20Q'2013ME Janitorial Services
Addendum#4 �
7/3/2013
'
-
�
� |
�
�
`.
---------------------------------------------------------------------------------------------------------------------------1
GROUP I-ADDITIONAL SERVICES
6 e ®e e C ee- • -e -o o e e e • • e o e- o e- -e • e •e- eee e e • • e-
a e- -e - • eee e o • - e e e � e • - eee- •e a - e o e ' e•- -o • •• e°
I • e e e e e e e • o e • e - eee- e e o °
e eo- o e e -e e•- e e • e- e o • eee • e• e
Item Location QuantitylS.F. U 1 M Unit Cost Total Cost
'------------>------------------------------------- --------- -------a=----------------- ------------------------------------
1 General Office/Room-Cleaning 100,000 Sguare Feet $0.00 I $0
'------------•--------------:----------------------•--------- _------ ----- ------------'------------------------------- -_00_,
2 General Meeting Area Cleaning 4,800 Sguare Feet $0.00 j
------------L-------------------------------------•---------°-------J----- ----°-------'------------------L-------°°-0----- '
$0.00_;
3 Entrances,Lobbies&Corridors 4,000 I S guare Feet $0.00 $0.00_
I------------L-------------------------------------L--_-----._----_.-J___-_ _______-___1......__--_-.--_--L---.---------
4 Stairways General Building 4,700 Square Feet � $0.00 : $0.00
I------------L-------------------------------------1-.-----_-_---.---J.....J_-----------I-------------------L-----------------
1
5 Elevators 1 400 S uare Feet $0.00 $0.00 I
I-----__-----L-------------------------------------L------_�___-_----J----_ ..____-____J------------------L.-------.---------1
1 I 1 1 1 I I
g VCT Tile Cleaning 15,000 Square Feet $0.00 $0.00
------L------------------------------------ 1......_____-----.J..... _-__I---------_-_
7 Carpet Shampoo 65 000 S uare Feet $0,00 $0.00_
----1--------------°----------------------1-----------"-----J--°-- ------------'---------'-------_L----------------
8 Food Service Areas 2,000 Square Feet $0.00 $0.00
I
i
1..... ...._L.....................................1.._..___-........J.. _ _I._ -.. __.____..___L..__.___._-.-�-.-1
--- •• -• -__•_ - - I
I I 1
J. t 1 1
g ;
t 1-°-----°--°-1I O--u-tside Areas I 00 I $0,00 : $0.00
- --------------------------------- 0 uare FeeI ------I�----------° ----
-�
1 �
10 ; Pressure Cleaning Garage Ramps 70000 S uare Feet $0.00_x___________$0.00
1-------°---01----------------------------------- -1 -----J- q �- ------
Pressure Clean Garage Stairs _ _ 4,000 _;_ _ __
____11_-_- Glass-&-Window Cleaning 1st Floor_ ' --___2,000______ -----Square Feet___ ___________ 0.00 -----------------$0.00
1 - -,- - -;- --- , -- -------- -,.. -----, I 1
12 Glass&Window Cleaning Floors 2+ 1,000 Square Feet $0.00 ; $0
------------•;-----.--------------------------------j------° -------°-;---°- ----°-------,------------------I--°--------- -----;
00
Hosing of Ramps @ Parking
1 1 1 1 1 1 ' I
13 Garages 70,000____ ; __Square Feet ; $0.00 ; $0 ;
--•-------
1 r r- -- -,- -- ------------------r 1
Hand Sanitizers(including refills as ; Month Rate Per ;
14 needed) 50 Unit $0.00 $0.00
I
1 1 L e® • / $0.00
I
Proposer Signature of Authorized Representative Name&Title of Authorized Representative
I
1
I
1
ITB No.269-2013ME Janitorial Services
Addendum#4
7/3/2013
I-----------------------------`----..-------...-----------.---.---------.-.-.
GROUP 2
i
I
°s I A A 0 0 /0' 0 '/ '1 1 1 0 0 0 0 / 1 1' • e' '1 / - 1 00' 1 / / . 1 . 1 0 0'
• e' '1 9 1 0 0 0 e 0 1 0 0 0 1 - 111' 0 1 • / 0 0 1 1-' '1 0 1' 1- {�
i
fall lots .
I I 1 1 1 I I I
Item I Location Quantit ---' U 1 Ni Unit Cost Total Cost
----' - - -----------------, ' 1 j
South Pointe Park Ocean Rescue ;
1 Facilities& Acivlty Room ___ _ 12 1 Month $0.00 $0.00
------------•---------------------- -- --- - •-----------------'I------------------------------------►------------
---
2 Scott Rakow Youth Center Complex 12 Month $0.00 $0.00
1--°--_-----°•--------------------------------------•------------------ ------------------I------------------~-----------------�
3 South Shore Community Center 12 Month $0.00 $0.00 j
------------ -------------------------------------•-----------------J'_----------------1------- ----------b------ ----------I
4 21st Street Recreation Center 12 Month $0.00 $0.00
------------L-------------------------------------8-.--------.......J..................1------------------b-----------------
1
5 North Shore Bandshell 12 Month $0.00 $0.00
------------L-------------------------------------L-----------------J------------_-----1------------------ -----------------1
t 1 1 1 1 1 1
' North Shore Rec &Tennis Center 12 Month $0.00 $0.00
'
6 ---J--------- -------- --------L-----------------1
1..°--°-.....L.....................................L...---........-
7 Normandy Shores Park 12 Month $0.00 $0.00
I--.._..-------1.....................................1.......--.-......-J_...-.-.....--.-. ........-..-.-.. ...-. .......--
1
1
1 1 1 1 1 1 1
'
g Normandy Shores Guardhouse 12 Month $0.00 $0.00
1 ,
g Normandy Isle Park&Pool 12 Month $0.00 $0,00
----_------;------------------------------°------}----------------_;-----------------;------------------;-----------------;
10 x Parks Maintenance Facility 12 Month ;:_____ $0.00 ___x______$0.00______;
....-. .--.... ......................1-.-.--..-..-.....J---------------_-• -------'-
1 -----1 ------_ I 1 1 I 1 I
11 Ocean Front Auditorium 12 Month $0.00 $0.00
------------!.-------------------------------------1-----------------J-°--_------------ ------------------I.-----------------
I I 1 1 1- 1
12 Beach Patrol Office 12 Month $0 00 $0.00
'------------'-------------------------------------'-----------------J----------------- ' ---------------- '- ----- ----------
1 I I I -,- I- 1
13 Flamingo Park Pool 12 Month $0.00 $0.00 ____
-•--4 ------------------ '
_.-
14 Flamingo Tennis Center and Restrooms ;_ 12 ;_ Month $0.00 $0.00
------------------------------------------ - --- -
--------------- ----------------------- --------- ------ ------
---
Flamingo Park Baseball,Football
15 Stadium&Softball Field Restrooms 12 Month $0.00 $0.00
-_---_----••*-•-_•------_---•__-•-----------------•------------------------------------1-°------------.-..I.-----------------
1
16 North Shore Open Space Offices 12 Month $0.00 $0.00
1--°--°--°°--•-------------------------------------•-----------------J-°----------°-----------------------b-----------------
1 i
17 Muss Park Pavilion&Restroom 12 Month $0.00 $0.00
1-°-°------°- -------------------------------------L----------------- ------------------1-----_--------_---b-----------------1
1 g Crespi Park Center&Restroom 12 Month $0.00 $0.00 i
1_ °---------L-------------------------------------+-----------------J°---------°-------1------------------1------------------
1
19 Tatum Park Center&Restroom 12 Month $0.00 $0.00
1...-........L-------------------------------------L-----------------J------_-----------1------..-------_------------------....1
1 I I I I 1 1 1
20 Stillwater Park Center&Restroom 12 Month $0.00 $0.00
I.-----.--...L-------------------------------------L-----------------J------------------1----------- ----L--------------
..-1
21 Fairway Park Center&Restroom 12 Month $0.00 $0.00
------------1-----°------------------' ----------1---°-------"--.--J..--------- ---I----------------- ---
' 12th Street Parkin Garage '
22 I 9 9 1 12 I Month 1 $0.00 1 $0-- I 1
1 1
--------------------------------------1 I 1 1 1 I
23 16th Street Parking Garage 12 Month $0.00 $0.00
1 1 - '-----------------I -------,................. I ----_- '
24 17th Street Parking Garage 12 Month
----- $0.00 __`____ _$0.00
25 42nd Street Parking Garage 12 Month 1 $0.00 $0.00
'------------1-------------------------------------1------------------J--_------------- 1 '-"----'-------- ' --------__----...,
I I 1 1 --I- 1- ,
26 13th Street Parking Garage 12 Month $0.00 $0.00
$0.00
i
1
I
i
i
ITB No. 269-2013ME Janitorial Services
Addendum#4
7/3/2013
'
�
| �
|
(
�
'---------------------------------------------- --------------------------------------- --------------------------------------
!
Item | Location | Quantity/S.F. Ulm Unit Cost _�! |
�-----+------------------' ----'^--- --------' --------T------- | /Ir| _ _�___� Gone�(Offioe/Room_C�an�g___ ___�0�V�___ __�gy��F��_ ______�0/0 ' _____$K0O_' |
�' ' �----------- ����� �� ! ^
' 2 ' Geno�|MeoUngA�oC�an�g �00� � �ggg���� �V/� ��O0 �
�---_—'�------__----------' --- --'.—' — ----- ' -----'
� Enhon000,Lobb�o&Co�do� �0O� r � $V/0 ��00
--- ' -- — --- --- ___ -----'
'
�0 � ��VV 4 �7�O / -----'
' '� l—' � -----'
� __�___:_E�»o�m______________'___�4O�___L_�gy�����_ -----------
$0.00
-----'��00
/ _�___�_VOT_TUo_Qeon�g_________]___1��O�___i_�gyg�F9�__ -----'�0/� -----'�\0O
_' . -- —' ---- .
� r--'! Co�a Shampoo ---------1--'���} --' —'�g��F��- ------------------------------------ ,
---' r--------' � |! Food8eoAau
---- �00� gyg �0 ��00
_ ___ _ � ' -----'
------------ ----------____�����__ __
!
�|� � � O«��aAr�m
— � |/�
— —' ��0 1�0O� _ $0.00 �-----'
__ ___ _ '__ �----- '
_ ___� �
1� p�aou� Rom 7O�� �gygF � �00 $�0O
' ' ' ' ' � —
-- -- — ----- / '�----
Pressure Clean �� G��» 4 --------'- _-- ' � — ' '�-------- 1� '| G�am& Y�dnw 1�F�o ����� �g�g�F� �O�O r-----��VO� ---�-------- — -----'r--'---
|
� 1� ! G�aaQVNndowC�an�gF�o�2+ i Y�� ! �g�g�p�� � _ �O�}_�_____-�L0V !
�-- --^-------'--'--------'^--- ---�—' — � ---- — � |
� � Hosing uf Ramps @Parking
14� '_ � ' �
"�="="""^`(Including~~~~ ~~'^'—'—
15 needed) 50 Unit $0.00 $0,00
Proposer Signature of Authorized Representative Name&Title of Authorized Representative
Wall
Addenda 5 Addenda 9
Addenda 2 Addenda 6 Addenda 10
Addenda 3 Addenda 7 Addenda 11
Addenda 4 Addenda 8 Addenda 12
�
!
IT8No 269-2013ME Janitorial Services
Addendum#4 '
7/3/2013
'
~
|
' |
�
MIAM-IBEACH
I
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov i
i
PROCUREMENT DIVISION
Tel: 305-673-7490 Fax: 786-394-4002 f
June 28, 2013
i
RE: ADDENDUM NO. 3 TO INVITATION TO BID (ITB) NO. 269-2013ME FOR
JANITORIAL SERVICES, CITY-WIDE
In response to questions and requests for additional information received by prospective Bidders and
the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby
amended as follows:
I. The deadline for Bids and contractor Client Surveys has been changed from July 3,
2013 to July 10, 2013 at 3:00 p.m.
11. A subsequent addendum will be issued to address all questions received.
i
Proposers are reminded to please acknowledge receipt of this addendum as part of your ITB
submission. Potential proposers that have elected not to submit a response to the ITB are requested
to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not
submitting a proposal.
Since
I— n*is
a
1
--- —- --------------— ,
rocu ment Division Director
a
1
i
i
ITB No.269-2013ME Janitorial Services
Addendum#3
6/28/2013
i
.' " IAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachR.gov
PROCUREMENT DIVISION
Tel: 305-673-7490 Fax: 786-394-4002
June 219 2013
RE: ADDENDUM NO. 2 TO INVITATION TO BID (ITB) NO. 269-2013ME FOR
JANITORIAL SERVICES, CITY-WIDE
In response to questions and requests for additional information received by prospective Proposers
and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby
amended as follows:
1. The deadline for Proposals and contractor Client Surveys has been changed from
June 27, 2013 to July 3, 2013 at 3:00 p.m.
II. The deadline for receipt of questions Is June 27, 2013.
Ill. The MS Word format of the documents required to be submitted with your proposals
are available. Please send an e-mail to mestevezamiamibeachfi.gov.
IV. The ITB document made referenced to Appendix E — Contractor Client Survey. The
Contractor Client Survey is being provided in this addendum. The MS word format of is
available. Please send an email to mestevez(cDmiamibeachfl.gov ..
V. A subsequent addendum will follow to address all questions received.
i
Proposers are reminded to please acknowledge receipt of this addendum as part of your ITB '
submission. Potential proposers that have elected not to submit a response to the ITB are requested
to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not ;
submltt-1n 2 a proposal.
ji ere
i
x Denis
rocurement Division Director
I
I
ITB No. 269-2013ME Janitorial Services
Addendum#2
6/21/2013
I
Appendix E
~ :='
MIAM-1 C Contractor Client Survey
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel:305-673-7000 ext.6558, Fax: 786-394-4002
To Whom It May Concern:
The City of Miami Beach (City) has implemented a process that collects past performance information on contractors interested in
providing service to the City. Your firm has been named by the contractor named below as a current or past client. It is kindly
requested that you complete this form and submit it directly to the City by the due date noted below.Client surveys received directly
from the contractor will not be considered. Please evaluate the performance of the company(10 means you are very satisfied and
have no questions about hiring them again, and 1 is if you would never hire them again because of very poor performance). If you
don't know,please leave blank.
. I
Contractor: I
ITB No.:269-2013 ME ITB Title:Janitorial Services
Client Survey Due Date: City Contact: Submittal Information:
July 13,2013 Maria Estevez,CPPO City of Miami Beach
305-673-7000,Extension 6558 Procurement Division I
--- — - - ------ -- mestev-ez�Smlamli�-achfi gov- --1700-C-onvention-Center Drive--- — - -
Miami Beach,Florida 33139
Client Name: Client Contact: I
Dates of Service: Project Value:
Project Description:
i
i
Contractor Performance Evaluation
Criteria Unit Scare
1-10
1 How satisfied were you with the services provided by contractor? 1-10
How satisfied were you with qualifications and professionalism of the contractor's personnel, (1-10)
2 subcontractors and agents in completing the janitorial services?
3 How satisfied were you with the professionalism and ability of the contractor to manage this (1-10)
contract?
4
How satisfied were your with the availability and level of communication with the key (1-10)
personnel and the janitors?
5 How satisfied were you with the responsiveness of the contractor to provide services under (1-10) a
emergency conditions?
6 How satisfied were you with ability of the contractor to follow the user rules,regulations,and (1-10)
requirements(housekeeping,safety,environmental,etc...
7 How satisfied were you with the ability of the contractor to correct deficiencies? (1-10) i
8 Overall,how satisfied were you with the performance of the contractor and what is your (1-10)
comfort level in hiring the contractor again?
t
Additional Comments/information:
i
+a
Y
1,AMI B EAC H
City of Miami Beach, 1700 Convention Center'Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel; 305-673-7490 Fax: 786-394-4002
June 11, 2013
RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO. 269-2013ME FOR
JANITORIAL SERVICES, CITY-WIDE
The ITB is hereby amended as follows:
I. The Pre-bid Meeting has been changed from June 17, 2013 at 12:00 p.m. to June 18,
2013, at 10:30 a.m. The meeting will be held at the Mayor's Conference Room
located on the 41h floor at City Hall, 1700 Convention Center Drive. The Pre-bid
meeting will be held following the site visit noted below.
ll. A site visit to representative locations identified in the scope of services
included in the ITB has been scheduled on June 18, 2013 beginning promptly at
8:00 a.m. The City's representative will meet all interested bidders at the City Hall main
entrance at 8:00 a.m. The City will provide transportation to the representative sites.
If you are interested in attending the site visit, please R.S.V.P by Thursday June 13,
2013 at mestevezCaDmaimibachfl.gov,
Proposers are reminded to please acknowledge receipt of this addendum as part of your ITB
submission. Potential proposers that have elected not to submit a response to the ITB are requested
to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not
submitting a proposal.
ti cerely,
Alex De
Procurement Division Director
ITB No.269-2013ME Janitorial Services
Addendum#1
6/11/2013
i
i
INVITATION TO BID (ITB)
JANITORIAL SERVICES, CITY-WIDE
ITB N0. 269-2013-ME
ITB Due Date: June 27, 2013 AT 3:00 P.M.
CONTACT PERSON:
Maria Estevez, CPPO, CPPB, Assistant Director
PROCUREMENT DIVISION
1700 Convention Center Drive, Miami Beach, 'FL 33139
www.miamibeachfl.gov
.............. /Vk
lAM:l
MIAMIBEACH
City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel:305-673-7000 ext.6230,Fax:786.394.4624
NOTICE Of "NO DID"
Vendors not submitting a response to this solicitation are requested to detach this sheet from the
bid documents, complete the information requested, and return to the address listed above prior
to the bid opening date.
Failure to submit this No Bid form may result in vendor being removed from future bid
notifications.
NO BID SUBMITTED FOR REASON(S) INDICATED BELOW:
Firm does not provide the requested product or service.
Firm cannot complete the work within the time specified and within the
budgeted amount.
Firm is not interested in bidding at this time for other reasons.
Other:
Comments:
We do—do not want to be retained on your mailing list for future bids for this type or product
and/or service.
Signature:
Name &Title:
Company:
ITB 269-2013-ME
JANITORIAL SERVICES,CITY-WIDE
1.0 SPECIAL CONDITIONS
1.1 PURPOSE: The purpose of this ITB is to establish a contract b means of sealed bids with a qualified
P P Y q
firm(s) to provide janitorial services to City of Miami Beach (the "City") locations identified herein in
accordance with the prescribed specifications and requirements. Interested vendors are invited to submit
bids in response to this ITB.
1.2 PRE-BID MEETING: A site visit followed by a Pre-bid conference is scheduled for June 17, 2013, at
12:00 a.m.at the following address:
City of Miami Beach
City Hall-4th Floor
City Manager's Large Conference Room
1700 Convention Center Drive
Miami Beach, Florida 33139
Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a
source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission
meeting via telephone must follow these steps:
(1)Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America)
(2)Enter the MEETING NUMBER:8982915#(note that number is followed by the pound key)
Bidders who are interested in participating via telephone, please send an e-mail to Maria Estevez at
mestevez a(,miamibeachfl.gov, expressing your intent to participate via telephone at least one business day
in advance of the meeting.
1.3 BID SUBMITTAL AND DUE DATE: Bid submittals should include one original bid, five copies and one
electronic version(CD-Rom or Flash Drive). Bids must be received, in a sealed package clearly marked with
ITB number and title,on or before June 27,2013,at the following location:
. Procurement Division
3rd Floor,City of Miami Beach City Hall
1700 Convention Center Drive
Miami Beach, Florida 33139
Bids not received by the due date and time will not be considered.
Bid proposal package should organized in the following manner:
TAB 1: Appendix A, Proposal Certification, Questionnaire & Requirements
Affidavit, including all supporting documents.
TAB 2: Appendix C, Cost Proposal
1.4 CONTACT PERSON:Any questions or clarifications concerning this Invitation to Bid shall be submitted
to the Procurement Division in writing to Maria Estevez, by e-mail: mestevez(d)miamibeachfl.Qov , or
facsimile: 786-394-4002 with a copy to the City Clerk's Office, Rafael E. Granado via e-mail:
Rafael Granado a( miamibeachfl.gov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced
on all correspondence. All questions or requests for clarification must be received no later than seven (7)
calendar days prior to the scheduled-Bid opening date. All responses to questions/clarifications will be sent
to all prospective bidders in the form of an addendum.
3
INAIA MI BEACH
ITB 269-2013-ME
JANITORIAL-SERVICES,CITY-WIDE
1.5 SPECIAL NOTICES: You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may -be found on the City -Of Miami -Beach website:
http://web.miamibeachfl.gov/procuremenUscroll.aspx?id=23510
• CONE OF SILENCE--ORDINANCE NO. 2002-3378
• CAMPAIGN CONTRIBUTIONS BY CONTRACTORS ORDINANCE NO. 2003-3389.
• CODE OF BUSINESS ETHICS--RESOLUTION NO,2000-23879.
• DEBARMENT PROCEEDINGS--ORDINANCE NO.2000-3234.
• PROTEST PROCEDURES--ORDINANCE NO. 2002-3344.
•
LOBBYIST REGISTRATION AND DISCLOSURE OF FEES--ORDINANCE NO.-2002-3363
• LIVING WAGE ORDINANCE—ORDINANCE NO.2010-3682
• EQUAL BENEFITS ORDINANCE—ORDINANCE NO. 2005-3494
• LOCAL PREFERENCE FOR MIAMI BEACH-BASED CONTRACTORS—ORDINANCE N0, 2003-
3413 AND ORDINANCE NO.2011-3747.
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY
VETERANS AND TO STATE CERTIFIED SERVICE-DISABLED VETERAN BUSINESS
ENTERPRISES—ORDINANCE NO. 2011-3748.
1.6 PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT (APPENDIX A):
The purpose of the Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective bidders of certain solicitation and contractual requirements, and to collect necessary information
from bidders in order that certain portions of responsiveness, responsibility and other determining factors
and compliance with requirements, as stipulated in the solicitation, may be evaluated by the City. This
Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that
must be submitted fully completed and executed.
1.7 INSURANCE AND INDEMNIFICATION: The successful bidder shall be responsible for his work and
every part thereof, and for all materials, tools, appliances and property of every description, used in
connection with this particular project. The bidder shall specifically and distinctly assume, and does so
assume, all risks of damage or injury to property or persons used or employed on or in connection with the
work and of all damage or injury to any person or property wherever located, resulting from any action or
operation under the contract or in connection with the work. It is understood and agreed that at all times the
bidder is acting as an independent contractor,and not as an agent or employees of the City.
The successful bidder, at all times during the full term of the contract, shall comply with the
following requirements:
• No change or cancellation in insurance shall be made without thirty (30) days written
notice to the City of Miami Beach Risk Manager.
• All insurance policies shall be issued by companies authorized to do business under the
laws of the State of Florida and these companies must have a rating of at least B+:VI or
better per Best's Key Rating Guide, latest edition.
• Original signed certificates of insurance, evidencing such coverages and endorsements
as required herein, shall be filed with and approved by the City is Risk Manager before
work is started. The certificate must state Bid Number and Title. Upon expiration of the
required insurance, the successful bidder must submit updated certificates of insurance
for as long a period as any work and/or services are still in progress.
• It is understood and agreed that all policies of insurance provided by the bidder are
primary coverage to any insurance or self-insurance the City of Miami Beach possesses
that may apply to a loss resulting from the work and/or services performed in this contract.
• All policies issued to cover the insurance requirements herein shall provide full coverage
4
AAANMBEACH
i
ITB 269.2013-ME
JANITORIAL SERVICES,CITY-WIDE
from the first dollar of exposure. No deductibles will be allowed in any policies issued on
this contract unless specific safeguards have been established to assure an adequate
fund for payment of deductibles by the insured and approved by the City's Risk Manager.
• The liability insurance coverage shall extend to and include the following contractual
indemnity and hold harmless agreement:
The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention
Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that
insurance coverage has been obtained which meets the requirements as outlined below:
• Worker's Compensation Insurance for all employees of the vendor as-required by
Florida Statute 440.
• Commercial General Liability Insurance on a comprehensive basis, including
Personal Injury Liability, Products/Completed Operations, in an amount no less
than $1,000,000 combined single limit per occurrence for bodily injury and
property damage. City of Miami Beach must be shown as an additional
insured with respect to this coverage.
• Automobile-Liability Insurance covering all owned, non-owned and hired vehicles
used in connection with the work, in an amount not less than $1,000,000
combined single limit per occurrence for bodily injury and property damage.
All insurance policies required above shall be issued by companies authorized to do
business under the laws of the State of Florida, with the following qualifications:
• The company must be rated no less than "B" as to management, and no less
than "Class W as to financial strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent,
subject to the approval of the City Risk Management Division.
or
• The company must hold a valid Florida Certificate of Authority as shown in the
latest "List of All Insurance Companies Authorized or Approved to Do
Business in Florida" issued by the State of Florida Department of Insurance
and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty (30)
days in advance notice to the certificate holder. Certificate holder must read:
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE
3,d FLOOR
MIAMI BEACH,FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability and
obligation under this section or under any other section of this agreement.
The foregoing indemnity shall apply to any and all claims and suits other than claims and suits
arising out of the gross negligence or willful misconduct of the City of Miami Beach, its officers,
agents,and employees.
The bidder will notify its insurance agent without delay of the existence of the Hold Harmless
Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to
the insurance agent and carrier.
5
/�3+A V,I BEACH i
ITB 269.2013-ME
JANITORIAL SERVICES,CITY-WIDE
The bidder will obtain and maintain contractual liability insurance in adequate limits for the sole
purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and
all claims arising out of this contractual operation.
The bidder will secure and maintain policies of subcontractors. All policies shall be made available
to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing
requirements as to carrying insurance and furnishing copies of the insurance policies shall not
relieve the contractor and all subcontractors-of their liabilities and obligations under any section of
this contract. Bidder shall be as fully responsible to the City for the acts and omissions of the
subcontractor and of persons employed by it as it is for acts and omissions of persons directly
employed by it.
Insurance coverage required in these specifications shall be in force throughout the contract term.
Should the successful bidder fail to provide acceptable evidence of current insurance within seven
days of receipt of written notice at any time during the contract term, the City shall have the right to
consider the contract in default and proceed to terminate same.
Please note that the City of Miami Beach is self-insured. Any and all claim payments made from
self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida
Constitution, and any other applicable Statutes.
1.8 METHOD OF AWARD:
Staff Review/Recommendation. The lowest responsive, responsible bidder meeting all terms,
conditions, and specifications of the ITB will be recommended for award per location, group, or in
its entirety, as deemed in the best interest-of the City. In considering award recommendation, in
addition to price, the City may, at its sole discretion, consider any other applicable factor that may
be deemed to impact the successful completion of the project or that, otherwise, may be in the
interest of the City. Veterans and local preferences, as detailed herein, will be applied as
applicable in the tabulation of bid prices received. In the review of bids received and consideration
of award, the City reserves the right to waive nonmaterial irregularities or technicalities in a bid
received.
City Manager's Review. After considering the staff recommendation for award, the City Manager
shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the
City Manager deems to be in the best interest of the City.
City Commission Authority. The City Commission shall consider the City Manager's
recommendations) and, may approve or reject the City Manager's recommendation(s). In any
case, the Mayor and City Commission shall select(and may authorize value engineering) with the
bidder(s) which the Mayor and Commission deem to be in the best interest of the City pursuant to
the determination of award criteria of lowest and best bid. The City Commission may also reject all
bids received.The selection or approval by the City Commission shall not constitute a binding
contract between the City and the selected or approved bidder(s).A binding contract will exist upon
the completion as determined by the Administration, the City Attorney's Office form approving the
contract or contracts, and the Mayor and City Clerk or their respective designees signing the
contract(s) after the selected or approved bidder(s) has (or have) done so. Only the executed
contract(s)will be binding on the contracting parties.
1.8.1 Multiple Award Options.As deemed to be in its best interest,the City reserves the right to:
make an award by Group; make an award by Location; make an award entirely to a single bidder;
or reject all bids received. Bidders should carefully consider this condition and bid accordingly.
6 ( y, j
ITB 269.2013-ME
JANITORIAL SERVICES,CITY-WIDE
1.9 PAYMENT: Invoices for payment will be submitted monthly. Invoices will be subject-to verification
and approval by Property Management, Contract Administrator, or his/her designated
representative. Monthly invoices must be submitted to the department receiving the janitorial
services and duplicate invoices must be submitted to the Property Management Contract
Administrator.
1.10 PRICES SHALL BE FIXED AND FIRM: All prices quoted in the awardee's bid submittal shall
remain firm and fixed, unless amended in writing by the City.
1.10.1 COST ESCALATION. Prices must be held firm during the initial term of the
agreement. During the renewal term, the City may consider prices increases not to
increase the applicable Bureau of Labor Statistics (www.bls.gov) CPI-U index or 3%,
whichever is less.The City may also consider increases based on mandated Living Wage
increases. In considering cost escalation due to Living Wage increases, the City will only
consider the direct costs related to Living Wage increases, exclusive of overhead, profit or
any other related cost.
1.11 ADDITIONS/DELETIONS OF FACILITIES OR LOCATIONS: At any time during the term of this
contract the City may add or delete sites as deemed in the best interest of the City. In adding or
deleting sites, the City may award to the vendor with the lowest total price, may seek quotes from
one or more contract vendors or may make any other determination deemed to be in the best
interest of the City.
Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City
reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the
City.
1.12 LIQUIDATED DAMAGES: Failure to complete work within the specified time may result in the
successful bidder being assessed liquidated damages as stipulated in the Janitorial Program
Requirements(Appendix B).
1.13 COMPLETE PROJECT REQUIRED: These specifications describe the various items or classes of
work required, enumerating or defining the extent of same necessary, but failure to list any items or
classes under scope of the several sections shall not relieve the contractor form furnishing,
installing or performing such work where required by any part of these specifications, or necessary
to the satisfactory completion of the project.
1.14 LOCATION: Successful bidder must establish an office in the tri-county area within 90 days of the
contract award.
1.15 MIAMI-DADS/STATE CONTRACTS OR OTHER GOVERNMENTAL CONTRACT: The City may,
at any time, consider, in lieu of the services provided under this solicitation, utilizing the award for
similar services by any other allowable public agency or governmental cooperative.
1.16 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As
contract employees of the City, all employees will be required to adhere to the City's "Service
Excellence" standards and expected to conduct themselves in a professional, courteous and
ethical manner in all situations. The successful bidder's employees must work as a cooperative
team of well-trained professionals, and must serve the public with dignity and respect. All business
transactions with the City will be conducted with honesty, integrity,and dedication.
7
MAMIBEACH
ITB 269.2013-ME
JANITORIAL SERVICES,CITY-WIDE
2.0 GENERAL CONDITIONS
2.1 SEALED BIDS:An original,five(5)copies,and one(1)electronic copy marked to indicate detailed conformance with specifications,and MUST
of the complete bid, must be returned in order for the bid to be BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED
considered for award. All bids are subject to the conditions specified in WITHOUT THIS INFORMATION.
these General Conditions, and in the attached Special Conditions,
Minimum Specifications,and Bid Proposal Form. Lacking any written indication of intent to quote an alternate brand or
model number, the bid will be considered as a bid in complete
2.2 The completed bid must be submitted in a sealed envelope clearly compliance with the Bid specifications.
marked with the Bid Title to the City of Miami Beach Procurement
Division,3rd floor,1700 Convention Center Drive,Miami Beach,Florida Note as to Brand Names:Catalog numbers,manufacturers'and brand
33139. Facsimile,electronic,or e-mailed bids will not be accepted. names, when listed, are informational guides as to a standard of
acceptable product quality level only and should not be construed as an
2.3 EXECUTION OF BID:The bid must contain a manual signature of an endorsement or a product limitation of recognized and legitimate
authorized representative in the space provided on the Bid Form. manufacturers. Bidders shall formally substantiate and verify that
Failure to properly sign the bid shall invalidate same,and it shall NOT product(s) offered conform with or exceed quality as listed in the
be considered for award. All bids must be completed in pen and ink or specifications.
typewritten. No erasures are permitted. If a correction is necessary,
draw a single line through the entered figure and enter the corrected 2.11 NON-CONFORMANCE TO CONTRACT CONDITIONS:Items may be
figure above it Corrections must be initialed by the person signing the tested for compliance with specifications. Items delivered, not
bid. Any illegible entries, pencil bids, or corrections not initialed will conforming to specifications, may be rejected and returned at the
NOT be tabulated. bidder's expense. These items,as well as items not delivered as per
delivery date in bid and/or purchase order,may be purchased by the
2.4 PRICES QUOTED:Deduct trade discounts and quote firm net prices. City,as its discretion,on the open market. Any increase in cost may be
Give both unit price and extended total,when requested. Prices must charged against the bidder. Any violation of these stipulations may also
be stated in units of quantity specified in the bidding specifications. In result in the bidder's name being removed from the City's contractor list.
case of discrepancy in computing the amount of the bid, the UNIT
PRICE quoted will govern. All prices must be F.O.B.destination,freight 2.12 SAMPLES:Samples of items,when required,must be furnished free of
prepaid(unless otherwise stated in Special Conditions). Discounts for expense and, if not destroyed,will, upon request, be returned at the
prompt payment award,if made,will be in accordance with terms and bidder's expense. Bidders will be responsible for the removal of all
conditions stated herein. Each item must be bid separately, and no samples furnished within(30)days after bid opening. All samples will
attempt is to be made to be any item or items in with any other item or be disposed of after thirty(30)days. Each individual sample must be
items. Cash or quantity discounts offered will not be a consideration in labeled with the bidder's name. Failure of the bidder to either deliver
determination of award of bid(s). required samples, or to clearly identify samples may be reason for
rejection of the bid. Unless otherwise indicated, samples should be
2.5 TAXES:The City of Miami Beach is exempt from all Federal Excise and delivered to the Procurement Division, 1700 Convention Center Drive,
State taxes. Miami Beach,Florida,33139.
2.6 MISTAKES: Bidders are expected to examine the specifications, 2.13 DELIVERY: Unless actual date of delivery is specified(or if specified
delivery schedules, bid prices, and extensions, and all instructions delivery cannot be met), show number of days (in calendar days)
pertaining to supplies and services. Failure to do so will be at the required to make delivery after receipt of purchase order, in space
bidder's risk. provided. Delivery time may become a basis for making an award.
Delivery shall be within the normal working hours of the City using
2.7 CONDITION AND PACKAGING:It is understood and agreed that any Department,Monday through Friday,excluding holidays.
item offered or shipped as a result of this Bid shall be the latest new
and current model offered(most current production model at the time of 2.14 INTERPRETATIONS:Any questions concerning the Bid conditions and
this Bid). All containers shall be suitable for storage or shipment,and specifications should be submitted,in writing,to the City's Procurement
all prices shall include standard commercial packaging. Division to Maria Estevez, e-mail: mestevezna.miamibeachfl.gov or
facsimile:786-394-4002.
2.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in
the Bid,all manufactured items and fabricated assemblies shall be U.L. 2.15 BID OPENING: All bids received after the date, time, and place
listed or re-examination listing where such has been established by U.L. specified in the Bid,will be returned to the bidder unopened,and will not
for the item(s)offered and furnished. be considered.The responsibility for submitting bids before the stated
time and date is solely the responsibility of the bidder. The City will not
2.9 CITY'S RIGHT TO WAIVE OR REJECT BIDS:The City Commission be responsible for delays caused by mail,courier service,or any other
reserves the right to waive any informalities or irregularities in this Bid; entity or occurrence.Facsimile,electronic,or e-mailed bids will not be
or to reject all bids,or any part of any bid,as it deems necessary and in accepted.
the best interest of the City of Miami Beach,
2.16 INSPECTION,ACCEPTANCE&TITLE:Inspection and acceptance will
2.10 EQUIVALENTS: If a bidder offers makes of equipment or brands of be at destination,unless otherwise provided. Title to(or risk of loss or
supplies other than those specified in the Bid specifications,he must so damage to)all items shall be the responsibility of the successful bidder
indicate in his bid. Specific article(s) of.equipment/supplies shall until acceptance by the City, unless loss or damage results from the
conform in quality,design and construction with all published claims of gross negligence or willful misconduct of the City.
the manufacturer.
2.17 If any equipment or supplies supplied to the City are found to be
The bidder shall indicate in the Bid Form the manufacturer's name and defective,or to not conform to the specifications,the City reserves the
number if bidding other than the specified brands, and shall indicate right to cancel the order upon written notice to the seller,and return the
ANY deviation"from the specifications as listed in the Bid.Other than product,at the bidder's expense.
specified items offered requires complete descriptive technical literature
8
Im 1`"I A!�1 BEACH
ITB 269-2013-ME
JANITORIAL SERVICES,CITY-WIDE
2.18 PAYMENT:Payment will be made by the City after the items have been of the bid, the City will notify the successful bidder to submit a
received,inspected,and found to comply with Bid specifications,free of performance bond and certificate of insurance in the amount specified
damage or defect,and properly invoiced. in the Special Conditions.
2.19 DISPUTES:In case of any doubt or difference of opinion as to the items 2.29 DEFAULT: Failure or refusal of a bidder to execute a contract upon
and/or services(as the case may be)to be furnished hereunder,the award,or withdrawal of a bid before such award is made,may result in
decision of the City shall be final and binding on all parties. forfeiture of that portion of any bid surety required as liquidated
damages incurred by the City thereby;or,where surety is not required,
2.20 LEGAL REQUIREMENTS:The bidder shall be required to comply with failure to execute a contract as described above may be grounds for
all federal, State of Florida, Miami-Dade County, and City of Miami removing the bidder from the City's bidder's list.
Beach codes,laws,ordinances,and/or rules and regulations that in any
manner affect the items covered herein(collectively,Applicable Laws). 2.30 (NOT.USED)
Lack of knowledge or ignorance by the bidder with/of Applicable Laws
will in no way be a cause for relief from responsibility. 2.31 BILLING INSTRUCTIONS: Invoices,unless otherwise indicated, must
show purchase order numbers and shall be submitted to the ordering
2.21 PATENTS & ROYALTIES: The bidder shall indemnify and save City department.
harmless the City of Miami Beach,Florida,and its officers,employees,
contractors,and/or agents,from liability of any nature or kind,including 2.32 NOTES TO CONTRACTORS DELIVERING TO THE CITY OF MIAMI
cost and expenses for,or on account of,any copyrighted,patented,or BEACH: Receiving hours are Monday through Friday, excluding
unpatented invention, process, or article manufactured or used in the holidays,from 8:30 a.m.to 5:00 p.m.
performance of the contract, including its use by the City of Miami
Beach, Florida. If the bidder uses any design, device or materials 2.33 SUBSTITUTIONS:The City WILL NOT accept substitute shipments of
covered by letters, patent,or copyright, it is mutually understood and any kind. The bidder is expected to furnish the brand quoted in its bid.
agreed,without exception,that the bid prices shall include all royalties Any substitute shipments will be returned at the bidder's expense.
or cost arising from the use of such design,device,or materials in any
way involved in the work. 2.34 FACILITIES:The City, through its City Manager or his/her authorized
designee,reserves the right to inspect the bidder's facilities at.any time,
2.22 OSHA: The bidder warrants to the City that any work, services, upon reasonable prior written or verbal notice.
supplies, materials or equipment supplied pursuant to this Bid shall
conform in all respects to the standards set forth in the Occupational 2.35 PROTEST PROCEDURES:Bidders that are not selected may protest
Safety and Health Act of 1970,as amended,and the failure to comply any recommendation for contract award in accordance with City of
with this condition will be deemed breach of contract.Any fines levied Miami Beach Ordinance No.2002-3344,which establishes procedures
because of inadequacies to comply with this condition shall be borne for bid protests. Protest not timely made pursuant to the
solely by the bidder. requirements of Ordinance No.2002.3344 shall be barred.
2.23 SPECIAL CONDITIONS:Any and all Special Conditions that may vary 2.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If a
from these General Conditions shall have precedence. bidder is in doubt as to the true meaning of the Bid specifications,or
other Bid documents,or any part thereof,the bidder must submit to the
2.24 ANTI-DISCRIMINATION: The bidder certifies that he/she is in City, at least seven (7) calendar days prior to the scheduled Bid
compliance with the non-discrimination clause contained in Section 202, opening date, a request for clarification. NO QUESTIONS WILL BE
Executive Order 11246, as amended by Executive Order 11375, RECEIVED VERBALLY OR AFTER SAID DEADLINE.
relative to equal employment opportunity for all persons without regard
to race,color,religion,sex or national origin. Any interpretation of the Bid,including,without limitation,responses to
questions and request for clarifications)from bidders,will be made only
2.25 AMERICAN WITH DISABILITIES ACT: To request this material in by Addendum duly issued by the City. In the event of conflict with the
accessible format,sign language interpreters,information on access for original specifications, the Addendum shall supersede such
persons with disabilities, and/or any accommodation to review any specifications, to the extent specified. Subsequent Addendum shall
document or participate in any city-sponsored proceeding, please govem over prior Addendum only to the extent specified. The bidder
contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 shall be required to acknowledge receipt of any and all Addendum,by
(TTY)five days in advance to initiate your request.TTY users may also signing in the space provided in the Bid Form.Failure to acknowledge
call 711(Florida Relay Service). Addendum may deem a bid non-responsive.
2.26 QUALITY:All materials used for the manufacture or construction of any 2.37 The City will not be responsible for explanations, interpretations, or
supplies,materials or equipment covered by this Bid shall be new. The answers to questions made verbally or in writing by any City
items bid must be new,of the latest model,of the best quality,and the representative,unless issued by the City via formal written Addendum
highest grade workmanship. . to this Bid.
2.27 LIABILITY,INSURANCE,LICENSES AND PERMITS:Where bidders 2.38 Any questions or clarifications concerning the Bid shall be submitted in
are required to enter or go on to City of Miami Beach property to deliver writing to the Procurement Division to Maria Estevez via email:
materials or perform work or services as a result of the Bid,the bidder mestevez c( rniamibeachfl.00v or facsimile 786-394-4002,with a copy to
will assume the full duty, obligation and expense of obtaining all the City Clerk, Rafael E. Granado, via email:
necessary licenses, permits, and insurance, and assure all work rafaelgranadotoamiamibeachfl.aov or facsimile 786-394-4188. The Bid
complies with all Applicable Laws. The bidder shall be liable for any title/number shall be referenced on all correspondence.
damages or loss to the City occasioned by negligence of the bidder,or
his/her officers, employees, contractors, and/or agents, for failure to 2.39 DEMONSTRATION OF COMPETENCY:
comply with Applicable Laws. Pre-award inspection of the bidder's facility may be made prior to the
award of contract
2.28 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF Bids will only be considered from firms which are regularly engaged in
INSURANCE: Bid Bonds, when required,shall be submitted with the the business of providing the goods and/or services as described in this
bid in the amount specified in the Special Conditions. After acceptance Bid.
9
A/01 hi Od BEACH
ITB 269.2013-ME
JANITORIAL SERVICES,CITY-WIDE
Bidders must be able to demonstrate a good record of performance for purchased by other methods(i.e.Federal,State or local contracts).
a reasonable period of time, and have sufficient financial capacity,
equipment, and organization to ensure that they can satisfactorily 2.45 ELIMINATION FROM CONSIDERATION: This bid shall not be
perform the services if awarded a contract under the terms and awarded to any person or firm who is in arrears to the City upon any
conditions of this Bid. debt, taxes, or contracts which are defaulted as surety or otherwise
upon any obligation to the City.
The terms "equipment and organization", as used herein shall, be
construed to mean a fully equipped and well established company in 2.46 ESTIMATED QUANTITIES:-Estimated quantities or estimated dollars,if
line with the best business practices in the industry,and as determined provided, are for City guidance only. No guarantee is expressed or
by the City of Miami Beach. implied as to quantities or dollars that will be used during the contract
period.The City is not obligated to place any order for a given amount
The City may consider any evidence available regarding the financial, subsequent to the award of this Bid. Estimates are based upon the
technical, and other qualifications and abilities of a bidder, including City's actual needs and/or usage during a previous contract period.The
past performance(experience),in making an award that is in the best City may use said estimates for purposes of determining whether the
interest of the City. low bidder meets specifications.
The City may require bidders to show proof that they have been 2.47 COLLUSION:Where two(2)or more related parties each submit a bid
designated as authorized representatives of a manufacturer or supplier or bids for any contract, such bids or bids shall be presumed to be
which is the actual source of supply. In these instances,the City may collusive. The foregoing presumption may be rebutted by presentation
also require material information from the source of supply regarding of evidence as to the extent of ownership,control and management of
the quality,packaging,and characteristics of the products to be supply such related parties in the preparation and submittal of such bid or bids.
to the City. Any material conflicts between information provided by the "Related parties"means bidders or the principals thereof which have a
source of supply and the information contained in the bidder's bid may direct or indirect ownership interest in another bidder for the same
render the bid non-responsive. contract,or in which a parent company or the principals thereof of one
(1)bidder have a direct or indirect ownership interest in another bidder
The City may,during the period that the contract between the City and for the same contract. Bid or bids found to be collusive shall be
the successful bidder is in force,review the successful bidder's record rejected.
of performance to ensure that the bidder is continuing to provide
sufficient financial support,equipment,and organization as prescribed 2.48 Bidders who have been found to have engaged in collusion may also be
in this bid. Irrespective of the bidder's performance on contracts suspended or debarred, and any contract resulting from collusive
awarded to it by the City, the City may place said contracts on bidding may be terminated for cause.
probationary status and implement termination procedures if the City
determines that the successful bidder no longer possesses the financial 2.49 DISPUTES:In the event of a conflict between the Bid documents,the
support equipment, and organization which would have been order of priority of the documents shall be as follows:
necessary during the bid evaluation period in order to comply with the
demonstration of competency required under this subsection. Any contract or agreement resulting from the award of this Bid;then
Addendum issued for this Bid, with the latest Addendum taking
2.40 DETERMINATION OF AWARD:The City Commission shall award the precedence;then
bid to the lowest and best bidder. In determining the lowest and best The Bid;then
bidder,in addition to price,there shall be considered the following: The bidder's bid in response to the Bid.
The ability,capacity and skill of the bidder to perform the contract.
Whether the bidder can perform the contract within the time specified, 2.50 REASONABLE ACCOMMODATION:In accordance with the Title II of
without delay or interference. the Americans with Disabilities Act, any person requiring an
The character,integrity,reputation,judgment,experience and efficiency accommodation at the Bid opening because of a disability must contact
of the bidder. the Public Works Department at(305)673-7080.
The quality of performance of previous contracts.
The previous and existing compliance by the bidder with Applicable 2.51 GRATUITIES:Bidders shall not offer any gratuities,favors,or anything
Laws relating to the contract. of monetary value to any official,employee,contractor,or agent of the
City,for the purpose of influencing consideration of this Bid.
2.41 ASSIGNMENT: The successful bidder shall not assign, transfer,
convey,sublet or otherwise dispose of the contract,including any or all 2.52 SIGNED BID CONSIDERED AN OFFER: The signed bid shall be
of its right, title or interest therein, or his/her or its power to execute considered an offer on the part of the bidder, which offer shall be
such contract,to any person,company or corporation,without the prior deemed accepted upon award of the bid by the City Commission. In
written consent of the City. case of default on the part of the successful bidder, after such
acceptance, the City may procure the items or services from other
2.42 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and sources and hold the bidder responsible for any excess cost
pay for all licenses, permits, and inspection fees required under the occasioned or incurred thereby.
contract;and shall comply with all Applicable Laws.
2.53 TIE BIDS: In accordance with Florida Statues Section 287.087,
2.43 OPTIONAL CONTRACT USAGE:As provided in Section 287:042(17), regarding identical tie bids,preference will be given to bidders certifying
Florida Statutes,other State agencies may purchase from the resulting that they have implemented a drug free work place program. A
contract,provided the Department of Management Services,Division of certification form will be required at the time of bid submission.
Procurement,has certified its use to be cost effective and in the best
interest of the State. Bidders have the option of selling these 2.54 PUBLIC ENTITY CRIMES(PEC):A person or affiliate who has been
commodities or services certified by the Division to the other State placed on the convicted contractor list following a conviction for public
agencies at the agencies'option. entity crimes may not submit a bid on a contract to provide any goods
or services to a public entity,may not submit a bid on a contract with a
2.44 SPOT MARKET PURCHASES:It is the intent of the City to purchase public entity for the construction or repair of a public building or public
the items specifically listed in this Bid from the successful bidder. work,may not submit bids on leases of real property to public entity,
However, items that are to be a "Spot Market" Purchase may be may not be awarded or perform work as a contractor, supplier, sub-
10
Vd..APOI BEACH
ITB 269.2013-ME
JANITORIAL SERVICES,CITY-WIDE
contractor,or consultant under a contract with a public entity,and may
not transact business with an public entity in excess of the threshold 2.60 MODIFICATIONMITHDRAWALS OF BIDS: A bidder may submit a
YP Y Y
amount provided in Sec.287.017,for-CATEGORY TWO for a period of modified bid to replace all or any portion of a previously submitted bid
36 months from the date of being placed on the convicted contractor up until the bid due date and time. Modifications received after the bid
list. due date and time will NOT be considered.
2.55 DELIVERY TIME: Bidders shall specify in the attached Bid Form, the Bids shall be irrevocable until contract award unless withdrawn in
guaranteed delivery time(in calendar days)for each item. It must be a writing prior to the bid due date or after expiration of 120 calendar days
firm delivery time: no ranges (for example, 12-14 days) will be from the opening of bids without a contract award. Letters of withdrawal
accepted. received after the bid due date and before said expiration date and
letters of withdrawal received after contract award will NOT be
2.56 CONE OF SILENCE: This Bid is subject to the"Cone of Silence"in considered.
accordance with Ordinance No. 2002-3378. A copy of all written
communication(s)regarding this bid must be filed with the City Clerk via 2.61 EXCEPTIONS TO BID:Bidders are strongly encouraged to thoroughly
e-mail at RafaelGranadona.miamibeachfi.gov review the specifications and all conditions set forth in this Bid. Bidders
who fail to satisfy the requirements in this Bid,may be deemed non-
2.57 PURSUANT TO THE CITY'S CONE OF SILENCE ORDINANCE, AS responsive and receive no further consideration. Should your proposed
CODIFIED IN SECTION 2-486 OF THE CITY CODE,BIDDERS ARE bid not be able to meet one(1)or more of the requirements set forth in
ADVISED THAT ORAL COMMUNICATIONS BETWEEN THE this Bid and you are proposing alternatives and/or exceptions to said
BIDDERS,OR THEIR REPRESENTATIVES AND 1)THE MAYOR AND requirements, you must notify the Procurement Office, in writing, at
CITY COMMISSIONERS AND THEIR RESPECTIVE STAFF; OR 2) least five(5)days prior to the deadline for submission of bids. The City
MEMBERS OF THE CITY'S ADMINISTRATIVE STAFF (INCLUDING reserves the right to revise the scope of services via Addendum prior to
BUT NOT LIMITED TO THE CITY MANAGER AND HIS STAFF);OR 3) the deadline for receipt of bids.
EVALUATION COMMITTEE MEMBERS,IS PROHIBITED.
2.62 FLORIDA PUBLIC RECORDS LAW: Bidders are hereby notified that
2.58 TERMINATION FOR DEFAULT: If the successful bidder shall fail to all Bid including, without limitation, any and all information and
fulfill in a timely manner, or otherwise violate, any of the covenants, documentation submitted therewith, are exempt from public records
agreements, or stipulations material to the Bid and/or the contract requirements under Section 119.07(1), Florida Statutes, and s. 24(a),
entered into with the City pursuant thereto, the City shall thereupon Art 1 of the State Constitution until such time as the City provides
have the right to terminate the work and/or services then remaining to notice of an intended decision or until thirty(30)days after opening of
be performed by giving written notice to the bidder of such termination, the bids,whichever is earlier.
which shall become effective upon receipt by the bidder of the written
termination notice. 2.63 MIAMI BEACH BASED CONTRACTORS:A preference will be given to
a responsive and responsible Miami Beach-based contractor,who is
In that event, the City shall compensate the successful bidder in within five percent(5%)of the lowest and best bidder,an opportunity of
accordance with the term of the contract for all work and/or services providing said goods or contractual services for the lowest responsive
satisfactorily performed by the bidder prior to termination, net of any bid amount. Whenever, as a result of the foregoing preference, the
costs incurred by the City as a consequence of the default adjusted prices of two (2) or more Miami Beach-based contractors
constitute the lowest bid for a competitively bid purchase,and such bids
Notwithstanding the above,the successful bidder shall not be relieved are responsive and otherwise equal with respect to quality and service,
of liability to the City for damages sustained by the City by virtue of any then the award shall be made to the Miami Beach-based contractor
breach of the contract by the bidder, and the City may reasonably having the greatest number of its employees that are Miami Beach
withhold payments to the successful bidder for the purposes of set off residents.Whenever,two or more Miami Beach-based contractors have
until such time as the exact amount of damages due the City from the the same number of its employees that are Miami Beach residents,then
successful bidder is determined. the award shall be made to the Miami Beach-based contractor who is
certified by Miami-Dade County as a Minority or Women Business
The City may,at its discretion,provide reasonable"cure period"for any Enterprise.
contractual violation prior to termination of the contract; should the
successful bidder fail to take the corrective action specified in the City's 2.64 VETERAN BUSINESS ENTERPRISES: The City shall give a
notice of default within the allotted cure period, then the City may preference to a responsive and responsible bidder which is a small
proceed to terminate the contract for cause in accordance with this business concern owned and controlled by a veteran(s)or which is a
subsection 1.52. service-disabled veteran business enterprise, and which is within five
percent(5%)of the lowest and best bidder,by providing such bidder an
2.59 TERMINATION FOR CONVENIENCE OF CITY:The City may,for its opportunity of providing said goods or contractual services for the
convenience,terminate the work and/or services then remaining to be lowest responsive bid amount Whenever,as a result of the foregoing
performed,at any time,by giving written notice to the successful bidder preference,the adjusted prices of two(2)or more bidders which are a
of such termination, which shall become effective thirty (30) days small business concern owned and controlled by a veteran(s) or a
following receipt by bidder of such notice. In that event,all finished or service-disabled veteran business enterprise constitute the lowest bid
unfinished documents and other materials shall be properly delivered to pursuant to an bid or oral or written request for quotation,and such bids
the City. If the contract is terminated by the City as provided in this are responsive,responsible and otherwise equal with respect to quality
subsection, the City shall compensate the successful bidder in and service, then the award shall be made to the service-disabled
accordance with the terms of the contract for all and without cause veteran business enterprise.
and/or any resulting liability to the City,work and/or services actually
performed by the successful bidder, and shall also compensate the
bidder for its reasonable direct costs in assembling and delivering to
City all documents. No compensation shall be due to the successful
bidder for any profits that the successful bidder expected to earn on the
balanced of the contract. Such payments shall be the total extent of the
City's liability to the successful bidder upon a termination as provided
for in this subsection.
11
f
ITB 269.2013-ME
JANITORIAL SERVICES,CITY-WIDE
3.0 MINIMUM REQUIREMENTS&TECHNICAL SPECIFICATION
3.1 MINIMUM REQUIREMENTS. The following minimum requirements will be considered in the review of each
bidder's responsive. Failure to meet or exceed minimum requirements will disqualify bidder from consideration.
3.1.1 Similar Experience. Bidder shall demonstrate previous experience with engagements of similar size
and scope to the requirements of this solicitation for a period of not less than three(3)years and maintain a
similar portfolio of building not less than two (2) million square feet of space. This requirement requires
verifiable experience by means of prior employment confirmation, copies of prior agreement, or any other
documents that verify the required experience. In order to be deemed responsive, the bidder and any Sub-
Contractor or Subsidiary included in the proposal must submit the required documentation.
3.2 SCOPE OF SERVICES & REQUIREMENTS. The Contractor shall provide all supervision, administrative
and technical support, labor, subcontractors, materials, supplies and equipment(except as otherwise provided),
and shall plan, schedule, coordinate and assure effective completion of all cleaning services described herein.
The Contractor shall be fully responsible for providing customer service, quality control and all other services
listed herein. Unless otherwise specified, the Contractor will determine how often the work is to be performed,
how much labor is needed to perform the tasks, what methods will be used to complete the job and which
supplies, materials and equipment are needed. The results of the work performed under this contract will
conform to the Quality Requirements. These performance-based specifications express the City of Miami Beach
requirements in the form of Quality Requirements. These work requirements are provided as the City of Miami
Beach's best gauge of the minimum quality standards to be met. The Scope of Services and Requirements
of this solicitation are detailed in Appendix B,Janitorial Program Requirements.
4.0 COST PROPOSAL
4.1 COST PROPOSAL (APPENDIX C). In order to be considered, bidder must submit, with their bid, Appendix
B, Cost Proposal. Failure to submit Appendix B, Cost Proposal,with bid will disqualify bidder from consideration.
4.1.1 Bid Options. Bidder is not required to bid on every group to be considered. However, bidder must bid
on every site within each group to be considered. Failure to bid on one or more sites within any group will
disqualify the bidder's bid for the entire group.
12
0J1A/`,/d BEACH
i
i APPENDIX A
Proposal Certification ,
Questionnaire &
Requirements Affidavit
ICI
1,A I.A�A I B EAC H
PROCUREMENT DIVISION
1700 Convention Center Drive
Miami Beach, Florida 33139
305-6]3)490
i
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements
Affidavit Form is to inform prospective Proposers of certain ITB and contractual
requirements, and to collect necessary information from Proposers in order that certain
portions of responsiveness, responsibility and other determining factors and compliance
with requirements, as stipulated in the ITB, may be evaluated.This Proposal Certification,
Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be
submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME:
)4-e� SR�\JICJEn :foe-,
No of Years in Business: No of Years in B s' ess Locally:
OTHER NAME(S) BIDDER HAS OPERATED UNDER IN THE LAST 10 YEARS: i
FIRM PRIMARY ADDRESS (HEADQUARTERS): 116 Fo
CITY:
STATE:
TELEPHONE NO.:
TOLL FREE NO.: J—e Y—cQ A197
FAX NO.: 1 _
FIRM LOCAL ADDRESS:
goo i
Y1.
CITY: �
1
STATE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.: 3 _'3 76...—
ACCOUNT REP TOLL FREE NO.: 1-9 77 r v
ACCOUNT REP EMAIL: f' .�
V ��
FEDERAL TAX IDENTIFICATION NO.:
v
The City reserves the right to seek additional information from proposer or other source(s),
including but not limited to: any firm or principal information, applicable licensure, resumes of
relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the proposer to perform in accordance with contract
requirements.
1
APPENDIX C
I
i
i
2. Miami Beach Based (Local) Vendor. Is proposer a Miami Beach based firm?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach based vendor status
shall submit a business tax receipt issued by the City of Miami Beach for at least
: one (1) year prior to the issuance of a Bid, and has, for at least one (1) year prior
to the issuance of a Bid, its headquarters in the City, or has a place of business
located in the city at which it will produce the goods or perform the contractual
services to be purchased.
3. Veteran Owned Business. Is proposer a veteran owned business?
0 YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall
submit a certification issued by the State of Florida or United State federal
government.
4. Financial Capacity. Proposers shall submit a Dun & Bradstreet Duns Number (D-U-
N-S #). The City may request one or more D&B reports to assess proposer's
financial capacity or may request other information (e.g., audited and other
financial statements) after proposal submittal in order to assess financial
capacity. If firm is not currently registered at D&B, contact D & B at 1-800-234-
3867 to register your company.
SUBMITTAL REQUIREMENT: Proposer h.91D submit Dun & Bradstreet Duns Number
(D-U-N-S #): 7�M QO
5. litigation History. Proposer shall submit a statement of any litigation or regulatory
action that has been filed against your firm(s) in the last five years. If an action
has been filed, state and describe the litigation or regulatory action filed, and
identify the court or agency before which the action was instituted, the
applicable case or file number, and the status or disposition for such reported
action. If no litigation or regulatory action has been filed against your firm(s),
provide a statement to that effect. If "No" litigation or regulatory action has
been filed against your firm(s), please provide a statement to that effect. Truthful
and complete answers to this question may not necessarily disqualify a firm from
consideration but will be a factor in the selection process. Untruthful, misleading
or false answers to this question shall result in the disqualification of the firm for
this project.
SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory
action filed against proposer, or any proposer team member firm, in the past 5
years. If Proposer has no litigation history or regulatory action in the past 5 years,
submit a statement accordingly.
2
APPENDIX A
6. References & Past Performance. Proposer shall submit at least 3 references for
whom the proposer has completed work similar in size and nature as the work
referenced in solicitation. Additionally, Proposer shall provide reference with the
Performance Evaluation Letter and Survey provided as an attachment to the ITB,
and request that your reference submit the completed survey directly to the
contracting officer named in the ITB. In order to be considered, surveys must be
sent to the Procurement Division directly by the reference. The City will not
accept client surveys sent to the Procurement Division by the Proposer. A
minimum of three (3) references and client surveys are required. The Past
Performance Survey Form is in Attachment "E
SUBMITTAL REQUIREMENT: Proposer shall submit a minimum of three (3)
references, including the following information:
1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5)
Contact's Email and 6) Narrative on Scope of Services Provided. Additionally,
each reference shall submit client survey directly to the City. Proposer may
attach additional references and ask that additional references submit client
surveys as applicable.
7. Suspension, Debarment or Contract Cancellation. Has proposer ever been
debarred, suspended or convicted of a public entity crime, or had a contract
cancelled due to non-performance by any public sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a
statement detailing the reasons that led to action(s).
8. Vendor Campaign Contributions. Proposers are expected to be or become
familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-
487 through 2-490 of the City Code. Proposers shall be solely responsible for
ensuring that all applicable provisions of the City's Campaign Finance Reform
laws are complied with, and shall be subject to any and all sanctions, as
prescribed therein, including disqualification of their Proposals, in the event of
such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including
your sub-consultants) with a controlling financial interest as defined in ITB. For
each individual or entity with a controlling financial interest indicate whether or
not each individual or entity has contributed to the campaign either directly or
indirectly, of a candidate who has been elected to the office of Mayor or City
Commissioner for the City of Miami Beach.
9. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person
or entity that seeks to do business with the City shall adopt a Code of Business
Ethics ("Code") and submit that Code to the Procurement Division with its
bid/response or within five (5) days upon receipt of request. The Code shall, at a
minimum, require the Proposer, to comply with all applicable governmental rules
L
3
APPENDIX A
6. References & Past Performance. Proposer shall submit at least 3 references for
whom the proposer has completed work similar in size and nature as the work
referenced in solicitation. Additionally, Proposer shall provide reference with the
Performance Evaluation Letter and Survey provided as an attachment to the ITB,
and request that your reference submit the completed survey directly to the
contracting officer named in the ITB. In order to be considered, surveys must be
sent to the Procurement Division directly by the reference. The City will not
accept client surveys sent to the Procurement Division by the Proposer. A
minimum of three (3) references and client surveys are required. The Past
Performance Survey Form is in Attachment "E".
SUBMITTAL REQUIREMENT: Proposer shall submit a minimum of three (3)
references, including the following information:
1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5)
Contact's Email and 6) Narrative on Scope of Services Provided. Additionally,
each reference shall submit client survey directly to the City. Proposer may
attach additional references and ask that additional references submit client
surveys as applicable.
7. Suspension, Debarment or Contract Cancellation. Has proposer ever been
debarred, suspended or convicted of a public entity crime, or had a contract
cancelled due to non,-performance by any public sector agency?
YES 0 NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a
statement detailing the reasons that led to action(s).
8. Vendor Campaign Contributions. Proposers are expected to be or become
familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-
487 through 2-490 of the City Code. Proposers shall be solely responsible for
ensuring that all applicable provisions of the City's Campaign Finance Reform
laws are complied with, and shall be subject to any and all sanctions, as
prescribed therein, including disqualification of their Proposals, in the event of
such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including
your sub-consultants) with a controlling financial interest as defined in ITB. For
each individual or entity with a controlling financial interest indicate whether or
not each individual or entity has contributed to the campaign either directly or
indirectly, of a candidate who has been elected to the office of Mayor or City
Commissioner for the City of Miami Beach.
9. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person
or entity that seeks to do business with the City shall adopt a Code of Business
Ethics ("Code") and submit that Code to the Procurement Division with its
bid/response or within five (5) days upon receipt of request. The Code shall, at a
minimum, require the Proposer, to comply with all applicable governmental rules
MIAM BEACH
3
APPENDIX A
and regulations including, among others, the conflict of interest, lobbying and
ethics provision of the City of Miami.Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code -of Business Ethics. In
lieu of submitting Code of Business Ethics, proposer may submit a statement
indicating that it will adopt, as required in the ordinance, the City of Miami
Beach Code of Ethics, available at www.miamibeachfLgov/procurement/.
10. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same
may be amended from time to time, proposers shall be required to pay all
employees who provide services pursuant to this Agreement, the hourly living
wage rates listed below:
O Commencing with.City fiscal year 2012-13 (October 1, 2012),
the hourly.living rate,will be $11.28 /hr with health benefits, and
$12:92/hr without benefits.
The living wage rate and health care benefits rate may, by Resolution of the City
Commission be indexed annually for inflation using the Consumer Price Index for
all Urban Consumers(CPI-U) Miami/Ft. Lauderdale, issued by the U.S. Department
of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no annual
index shall exceed three percent (3%). The City may also, by resolution, elect not
to index the living wage rate in any particular year, if it determines it would not
be fiscally sound to implement same (in a particular year).
Proposers' failure to comply with this provision shall be deemed a material
breach under this bid, under which the City may, at its sole option, immediately
deem said proposer as non-responsive, and may further subject proposer to
additional penalties and fines, as provided in the City's Living Wage Ordinance,
as amended. Further information on the Living Wage requirement is available at
www.miamibeachfi.gov/procurement/.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of
submitting a proposal to the ITB, Proposer agrees to the living wage requirement.
11. Equal Benefits for Employees with Spouses and Employees with Domestic
Partners. When awarding competitively solicited contracts valued at over
$100,000 whose contractors maintain 51 or more full time employees on their
payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic
Partners Ordinance requires certain contractors doing business with the City of
Miami Beach, who are awarded a contract pursuant to competitive bids, to
provide "Equal Benefits" to their employees with domestic partners, as they
provide to employees with spouses. Any contract awarded pursuant to this ITB is
subject to the City's Equal Benefits Ordinance (Ordinance No. 2005-3494, and as
codified in Section 2-373 of the City Code entitled, "Requirement for City
Contractors to Provide Equal Benefits for Domestic Partners, and hereafter
referred to as the "Ordinance"). The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida;
�.1 BE D^
4
APPENDIX A
i
i
and the Contractor's employees located in the United States, but outside of the
City of Miami Beach limits, who are directly performing work on the contract
within the City of Miami Beach.
A-Contractor may institute an internal registry to allow for the provision of equal
benefits to employees with domestic partners who do not register their
partnerships pursuant to a governmental body authorizing such registration, or
who are located in a jurisdiction where no such governmental domestic
'partnership exists. A Contractor that institutes such registry shall not impose
criteria for registration that are more stringent than those required for domestic
partnership registration-by the City of Miami Beach
If Proposer cannot offer a benefit in a nondiscriminatory manner because of
reasons outside your control, (e.g., there are no insurance providers in your area
willing to offer domestic partner coverage) you may be eligible for Reasonable
Measures compliance. To comply on this basis, you must agree to pay a cash
equivalent and submit a completed Reasonable Measures Application
(attached) with all necessary documentation. Your Reasonable Measures
Application will be reviewed for consideration by the City Manager, or his
designee. Approval is not guaranteed and the City Manager's decision is final.
Further information on the Equal Benefits requirement and forms noted-below are
available at www.miamibeachfl.gov/procurement/.
Please indicate number of full-time employees:
Select One...
Proposer provides equal benefits to its employees with domestic
partners and will do so, in accordance with the Equal Benefits
Ordinance,throughout the term of any resulting contract.
SUBMITTAL REQUIREMENT: Declaration: Nondiscrimination in contracts and
benefits FORM with supporting documentation as required per the form.
The form is available at http://www.miamibeachfl.gov/procurement/
Proposer currently does not provide equal benefits to its
employees with domestic partners but will do so, in accordance
with the Equal Benefits Ordinance,within 60 days of award of any
resultinq contract.
SUBMITTAL REQUIREMENT: Substantial Compliance form . The form is
available at hffp://www.miamibeachfl.gov/procurement/
Proposer is unable to provide equal benefits to its employees with
domestic partners through no fault of its own.
SUBMITTAL REQUIREMENT: Reasonable Measures Application Form with
supporting documentation as required per the form. The form is available
at http://www.miamibeachfl.gov/procurement/
t
- i R E 1`,L_i7
5
APPENDIX A
1
-PROPOSAL
DISCLOSURE AND DISCLAIMER STATEMENT: The solicitation referenced herein is being furnished to the
recipient by the City of Miami Beach (the "City") for the recipient's convenience. Any action taken by the City in
response to Proposals made pursuant to this Invitation to Bid ("ITB"), or in making any award, or in failing or refusing
-to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this ITB,
either before or after issuance of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or
reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its
best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties
submitting Proposals in response to this solicitation.
Following submission of a Proposal,the applicant agrees to deliver such further details, information and assurances,
including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the
applicant's affiliates, officers, directors, shareholders, partners and employees, as requested by the City in its
discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the
responsibility of the recipient to assure itself that information contained herein is accurate and complete. The City
does not provide any assurances as to the accuracy of any information in this solicitation.
Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own
risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses. The solicitation is
being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy,
j or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to
these requirements will be selected for consideration, negotiation,or approval.
The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or
whether any award will be made. Any recipient of this solicitation who responds hereto fully acknowledges all the
provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be
bound by the terms hereof. Any Proposals submitted to the City pursuant to this ITB are submitted at the sole risk
and responsibility of the party submitting such Proposal.
This ITB is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information
is for guidance only,and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified,
and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only
pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may
be accepted or rejected by the-City for any reason,or for no reason,without any resultant liability to the City.
MIAMIREACH
6
APPENDIX A
I
The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be
subject to disclosure as required by such law. All Proposals shall be submitted in sealed bid form and shall remain
confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At
that time,all documents received by the City shall become public records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a
Proposal, the Proposer acknowledges and agrees that the City has the right to make an inquiry or investigation it
P P 9 9 Y 9 Y � gry 9
deems appropriate to substantiate or supplement information contained in the Proposal, and authorizes the release
to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the
information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information, and
belief.
Notwithstanding the foregoing or anything contained in the ITB, all Proposers agree that in the event of a final
unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this
ITB,or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to
$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to
circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the ITB, it is
understood that the provisions of this Disclosure and Disclaimer shall always govern. The ITB and any disputes
arising from the ITB shall be governed by and construed in accordance with the laws of the State of Florida.
°°•°• •
hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this
document, inclusive of this ITB, all attachments, exhibits and appendices and the contents of any Addenda
released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all
specifications, terms and conditions contained in the ITB, and any released Addenda and understand that the
following are requirements of this ITB and failure to comply will result in disqualification of proposal submitted;
Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with
any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is
part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses,
data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and
Re uirements Affidavit are true and accurate.
N o r oser's Autho iz d Rep es ative: Title f roposer' Auth razed Representative:
Sign Pr oser' Author' R �eesfhtati Date:
7
APPENDIX A
1%
LIVING WAGE
C ERTIFI C
ATION
Pursuant to Section 2-408(e) of the Miami Beach City Code, entitled Certification
required before payment. "Any and all contracts for covered services' may be voidable,
and no funds may be released, unless prior to entering any agreement with the city for a
covered services contract, the service contractor2 certifies to the city that it will pay each
of its covered employees no less than the living wage described in section 2-408(a). A
copy of this certificate must be made available to the public upon request. The
certificate, at a minimum, must include the following:
1. The name, address, and phone number of the covered employer, a local contact
person, and the specific project for which the covered services contract is sought;
Project:
Name of Contractor: IL
Contact person: t'i'p
Address: I em I
Phone number: X7`1—&7Y_a JIL-i
2. The amount of the covered services contract, a brief description of the project or
service provided and the city department the contract will serve;
Amount of contract: $
City Department(s): 0.6a �L
Description of service or project:
Aoi
3. A staterne,nt of the wage levels for all employee ;
\A 1
i�
i
"Covered services"Contracts involving the city's expenditure of over$100,000 per year and which include
the following types of services: Food Preparation and/or Distribution; Security Services; Routine
Maintenance Services such as Custodial, Cleaning, Refuse Removal, Repair, Refinishing and Recycling,
Clerical or Other Non-Supervisory Office Work (whether temporary or permanent); Transportation and
Parking Services; Printing and Reproduction Services; Landscaping, Lawn, and/or Agricultural Services; and
Park and Public Property Maintenance.
2"Service contractor" is is any individual, corporation (whether for profit or not for profit), partnership, limited
liability company, joint venture, or other business entity who is conducting business in Miami Beach, and
who is either: (1) paid in whole or part from one or more of the City's general fund, capital project funds,
special revenue funds, or any other funds, whether by competitive bid process, informal bids, requests for
proposals, some form of solicitation, negotiation, or agreement, or any other decision to enter into a contract;
or(2) engaged in the business of, or part of, a contract to provide, or a subcontract to provide, services, for
the benefit of the city. However, this does not apply to contracts related primarily to the sale of products or
goods.
i
4. A commitment to pay all covered employees the living wage, as defined by
section 2-408(a) and including, without limitation, any annual indexes thereto-(as
provided in section 2-408(d).
Effective October 1, 2010, service contractors shall -be required to pay all its employees
who provide services for covered service contracts, the hourly living wage rates based
on the following three (3) year phase-in approach:
Commencing with City fiscal year 2010-11 (October 1, 2010), the hourly living
wage rate will be $10.1-6/hr. with health benefits3 of at least $1:25/hr, and
$11.41/hr without benefits;
® Commencing with City fiscal year 2011-12 (October 1, 2011), the hourly living
wage rate will be $10.72/hr with health benefits of at least $1.45/hr, and
$12.17/hr without benefits; and
Commencing with City fiscal year 2012-13 (October 1, 2012), the hourly living
rate will be $11.28/hr with health benefits of at least $1.64/hr, and $12.92/hr
without benefits.
I further understand and agree and acknowledge that failure to comply with the Living
Wage Ordinance requirements shall constitute a material breach of the contract by
which the-City may immediately terminate same.
I declare under penalty of perjury under the laws of the State of Florida that the
foregoing is true and correct, and that I am authorized to bind this entity contractually.
Ex ut d thiqCtj day of , in the yearcLOJ , at )OM/ ,
City State
M) A/74)'
igna re Mailing-Address
NamJ of Signatory (please print) City, State, Zip Code
Title
For more information on the Living Wage or a copy of the Ordinance, _refer to the City of
Miami Beach website: http://web.miamibeachfl.gov/procurement
City of Miami Beach I PROCUREMENT DIVISION
1700 Convention Center Drive I third floor I Miami Beach, FL 133139
T: 305.673.7490 1 F: 786.394.4000
procurement @miamibeachfl.gov
3 "Health Benefits" shall, at a minimum, mean health insurance coverage which consists of wellness and
preventive care, including maternity, and that meets the requirements of a "standard health benefits plan"as
defined in Subsection 627.6699(12)(b)(4), Florida Statutes*, as may be amended from time to time.
We ore committed to providing excellent public seR,,ice and,sor`ety to all who live, work, and ploy in our vibront, tropicol,historic community.
k
{ eIAMI BEACH
'
CITY OF MIAMI BEACH
REQUEST FOR PROPOSALS NO, °°• 9—W13 OE
ACKNOWLEDGMENT OF ADDENDA
Directions: Complete Part I or Part II, whichever applies.
Part I: Listed below are the
dates of issue for each Addendum received in connection with this
RFPI � ;
Addendum No. 1, Dated
ad e.",d 1 ��a 7 �
7 Addendum No. 2 D ated
Addendum No. 3, Dated j
�
Addendum No. 4, Dated .
Addendum No. 5, Dated
Part II: No addendum was received in connection with this RFP.
Verified with Procure ent staff
Name 6f,staff Date
o
Prop er- Name Date
Signs. re
i
H
CITY OF MIAMI BEACH
DECLARATION: NONDISCRIMINATION IN CONTRACTS AND BENEFITS
Section 1.Vendor Information
Name of Company. 1 ame of Company Contact Person 1"
Phone NumberSSII:B N Q1' ax Numbe0Q5_ - E-mail:
Vendor Number(if known):
Federal ID or Social Security Number: 7�), P.,
Approximate Number of Employees in the U.S.:Ot. (If 50 or less, skip to Section 4, date and sign)
Are any Qf your employees covered by a collective bargaining agreement or union trust fund?
Yes LtNo
Union name(s):
Section 2.Compliance Questions
Question 1. Nondiscrimination - Protected Classes
A. Does your company agree to not discriminate against your employees, applicants for
employment, employees of the City, or members of the public on the basis of the fact or
perception of a person's membership in the categories listed below? Please note: a "YES"
answer means your company agrees it will not discriminate; a "NO" answer means your
company refuses to agree that it will not discriminate. Please answer yes or no to each
category. �
D Race /Yes_No D Sex /Yes _No
Color 7_Yes_No Sexual orientation 7Yes_No
Creed 7Yes_No Gender identity (transgender status) _/Yes_No
El Religion 7Yes_No LEJ Domestic partner status _fYes_No
National origin 7 Yes_No Marital status . Yes_No
Ancestry Yes_No Disability /Yes_No
D Age 7Yes_No D AIDS/HIV status es_No
:j Hei ht /Yes No Weight ?Y�es N g g _ o
B. Does your company agree to insert a similar nondiscrimination provision in any subcontract
you enter into for the performance of a substantial portion of the contract you have with the City?
Please note:,ypu must answer this question even if you -do not intend to enter into any
subcontracts. Yes No
I
i
Question 2. Nondiscrimination - Equal Benefits for Employees with Spouses and Employees with
Domestic Partners
Questions 2A and 2B should be answered YES even if your employees must pay some or all of
the cost of spousal or domestic partner benefits.
A. Does your company provide or offer access to any benefits to employees with
7 ye uses or to spouses of employees?
s No
B. Does your company provide or offer access to any benefits to employees with.(same
opposite sex) domestic partners*or to domestic partners of employees?
_Yes®No
*The term Domestic Partner shall mean any two (2) adults of the same or different sex, who have
registered as domestic partners with a government body pursuant to state or local law authorizing such
registration, or with an internal registry maintained by the employer of at least one of the domestic
partners. A Contractor may institute an internal registry to allow for the provision of equal benefits to
employees with domestic partner who do not register their partnerships pursuant to a governmental body
authorizing such registration, or who are located in a jurisdiction where no such governmental domestic
partnership exists. A Contractor that institutes such registry shall not impose criteria for registration that
are more stringent than those required for domestic partnership registration by the City of Miami Beach.
If you answered "NO" to both Questions 2A and 2B, go to Section 4 (at the bottom of
this page), complete and sign the form, filling in all items requested.
If you answered "YES" to either or both Questions 2A and 2B, please continue to
Question 2C below.
-C. Please check all benefits that apply to your answers above and list in the "other"
section any additional benefits not already specified. Note: some benefits are
provided to employees because they have a spouse or domestic partner, such as
bereavement leave; other benefits are provided directly to the spouse or domestic
partner, such as medical insurance.
BENEFIT Yes for Yes for Employees No,this Documentation of
Employees with Domestic Benefit is Not this Benefit is
with Spouses Partners Offered Submitted with this
Form
Health d^ ❑ ❑
Dental ,ems' ❑ ❑
Vision *ems' ❑ ❑
Retirement ❑ ❑ ❑
(Pension, 401(k),
etc.
Bereavement �' ❑ ❑
Family Leave ❑ ❑ -E" ❑
Parental Leave ❑ ❑ .❑
Employee ❑ ❑
Assistance Program
Relocation &Travel ❑ ❑ -�' ❑
Company Discount, ,e' ❑ ❑
Facilities& Events
Credit Union ❑ ❑ ❑
Child Care ❑ ❑ ❑
Other: ❑ ❑ ❑
i
i
i
Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons outside your
control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)
you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree
to pay a cash equivalent, submit a completed Reasonable Measures Application with all necessary
attachments, and have your application approved by the City Manager, or his designee.
Section 3. Required Documentation
YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question
2C. Without proper documentation, your company cannot be certified as complying with the City's
Equal Benefits Requirement for Domestic Partner Ordinance. For example, to document medical
insurance submit a statement from your insurance provider or a copy of the eligibility section of your
plan document; to document leave programs, submit a copy of your company's employee handbook.
If documentation for a particular benefit does not exist, attach an explanation.
Have you submitted supporting documentation for-each benefit offered? _Yes_No
Section 4. Executing the Document
I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and
correct, and that I am authorized to bind this entity contractually.
Executed this j day of L , in the year , at i pnim I ,
(City) (State)
kle
Si nma e Mailing Address
J i FL 3 3 BD
Name of �natory(please print) City, State, Zip Code
Title
s�
f
� EA
rl
CITY OF MIAMI BEACH
PROPOSER INFORMATION
Submitted by: h
Proposer(Entity):
Signature: �" C
Name (Printed):
C
Address: c.J
City/State: M,t �tl
Telephone:
Fax: <� �
�L> q®
E-mail: O&L coo�1 \" ATV cl
It is understood and agreed by Proposer that the City reserves the right to reject any and all
Proposals, to make awards on all items or any items according to the best interest of the City,
and to waive any irregularities in the RFP or in the Proposals received as a result of the RFP. It
is also understood and agreed by the Proposer that by submitting a proposal, Proposer shall be
deemed to understand and agree than no property interest or legal right of an kind shall be
9 P p Y 9 9 Y
created at any point during the aforesaid evaluation/selection process until and unless a
cont r as been agreed t and s' ed by both parties.
Author d Signature Date
Printed N me
SWORN STATEMENT UNDER SECTION
287.133(3) (a), FLORI DA,STATUTES, ON
PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.
This sworn statement is submitted to I
[print name of public entity]
B
y
[print individual's name and title]
For
[print name of entity submitting sworn statement]
ti
Whose business address is 9CL I1'nl
And (if applicable) its Federal Employer Identification Number(FEIN) is ` (If
the Entity has no FEIN, include the Social Security Number of the individual signing
this sworn statement: ).
understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida
Statutes, means a violation of any state or federal law by a person with respect to and
directly related to the transaction of business with any business with any public entity or
with an agency or political subdivision of any other state or of the United States, including,
but not limited to, any bid or contract for goods or services to be provided to any public
entity or an agency or political subdivision of any other state or of the United States and
involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material
misrepresentation.
I understand that "convicted" or".conviction" as defined in Paragraph 287.133(1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought
by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or
entry of a plea of guilty or nolo contendere.
understand that an "affiliate" as defined in Paragraph 287.133 (1)(a), Florida Statutes,
means:
1) A predecessor or successor of a person convicted of a public entity crime; or
2) An entity under the control of any natural person who is active in the
management of the entity and who has been convicted of a public entity crime.
The term "affiliate" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares constituting
a controlling interest in another -person, or a pooling of equipment or income
among persons when not for fair market value under an arm's length agreement,
shall be a prima facie case that one person controls another person. A person
who knowingly enters into a joint venture with a person who has been convicted
C
of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes
means any natural person or entity organized under the laws of any state or of the United
States with the legal power#o enter into a binding contract and which bids or applies to bid
on contracts for the provision of goods or services let by a public entity, or which otherwise
transacts or applies to transact business with a public entity. The term "person" includes
those officers, directors, executives, partners, shareholders, employees, members, and
agents who are active in management of an entity.
Based on information and belief, the statement which I have marked below is true in
relation to the entity submitting this sworn statement. [Indicate which statement applies.]
Neither the entity submitting this sworn statement, nor any officers, directors,
executives, partners, shareholders, employees, members, or agents who are
active in neither the management of the entity, nor any affiliate of the entity has
been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members or agents who are active
in management of the entity or an affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are
active in the management of the entity or an affiliate of the entity has been charged
with and convicted of a public entity crime subsequent to July 1, 1989. However,
there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the
hearing Officer determined that it was not in the public interest to place the entity
submitting this sworn statement on the convicted vendor list. [Attach a copy of
the final order]
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR
THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31
OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM
REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN
EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.O V, FLORIDA
STATUTES FOR CATEGORY TWO OF ANY CHANG IN HE INFORMA NTAINED
IN THIS FORM.
ignature]
r�
Sworn to and subscribed before me this o*,_ da of ��-fL_ ,
Y 20 AZ.
Personally known
r
OR Produced identification Nota ry Public - State of
_D{ L1 C�Y1 f' My commission expires
(Type of Identification) JAI!! R. KWAPNIEWBKi
(Printed typed or stamped Commissioned name of Notary Public) N r PUBUC OF NEW EERS--°Y
r;im-zlon E,.,p1ms t#1"22f2M4
r
DECLARATION
TO: City of Miami Beach
City Hall
1700 Convention Center Drive
Procurement Division
Miami Beach, Florida 33139
Submitted this-C27A day of Mn!e , 20a
The undersigned, as propose, declares that the only persons interested in this proposal are
named herein; that no other person has any interest in this responses or in the Contract to
which this response pertains; that this response is made without connection or arrangement
with any other person; and that this response is in every respect fair and made in good faith,
without collusion or fraud.
The Proposer agrees if this response is accepted, to execute an appropriate City of Miami
Beach document for establishing a formal contractual relationship between the consultant and
the City of Miami Beach, Florida, for the performance of all requirements to which the response
pertains.
The Proposer states that the response is based upon the documents identified by the following
'RFP/RFQ number
SIGNA E
r".d
RI NIFED NAME
TITLE (IF COR ORATION)
101 1 11;
i i fl
CITY OF MIAMI BEACH
QUESTIONNAIRE
Proposer's Name:
Principal Office Address: � 5 6 .
..
():ZC3
Official Representative: `)
Individual
,P_Wp8w4Up,4Circle One)
Corporation
If a Corporation:
When Incorporated:
In what State: I U
If a Foreign Corporation:
Date of Registration with
Florida Secretary of State: 19 r)
Name of Resident Agent: 04i
Address of Resident Agent: j L
lj -L.2�t�)
President's Name: plp� ,,,
Vice-President's Name: 1 0�
Treasurer's Name: dYY2��
Members of Board of Directors:
If a Partnership:
Date of organization:
General or Limited Partnership*: 1 `J
Name and Address of Each Partner:
NAME ADDRESS
* Designate general partners in a Limited Partnership
1. Number of years of relevant experience in operating same or similar business:
2. Have any agreements held by Proposer for a project ever been canceled?
Yes ( ) No ( VY\)
If yes, give details on a separate sheet.
3. Has the Proposer or any principals of the applicant organization failed to qualify
as a responsible Bidder/Proposer refused to enter into a contract after an award
has been made, failed to complete a contract during the past five (5) years, or
been declared to be in default in any contract in the last 5 years?
If yes, please explain:
4. Has the Proposer or any of its principals ever been declared bankrupt or
reorganized under Chapter 11 or put into receivership? Yes ( ) No (y)
If yes, give date, court jurisdiction, action taken, and any other explanation
deemed necessary on a separate sheet.
5. Pers n or persons interested in this RFP and Qualification Form have ( ) have
not (N ) been convicted by a Federal, State, County, or Municipal Court of any
violation of law, other than traffic violations. To include stockholders over ten
percent(10%). (Strike out inappropriate words)
Explain any convictions:
6. Lawsuits (any) pending or completed involving the corporation, partnership or
individuals with more than ten percent(10%) interest:
i
i
I
i
i
i
A. List all pending lawsuits:
nc,
B. List all judgments from lawsuits in the last five (5) years:
t U
Mt ft:Lofhn§�
�-"
! n v 1 1
C. List any criminal violations and/or convictions of the Proposer and/or any
of its principals: Aln P
7. Conflicts of Interest. The following relationships are the only potential, actual, or
perceived conflicts of interest in connection with this proposal: (If none, state
same.)
8. Public Disclosure. In order to determine whether the members of the Evaluation
Committee for this Request for Proposals have any association or relationships
which would constitute a conflict of interest, either actual or perceived, with any
Proposer and/or individuals and entities comprising or representing such
Proposer and in an attempt to ensure full and complete disclosure regarding this
contract, all Proposers are required to disclose all persons and entities who may
be involved with this Proposal. This list shall include public relation firms, lawyers
and lobbyists. The Procurement Division shall be notified in writing if any person
or entity is added to this list after receipt of proposals.
w
/-4 33N3
ds-\it; Keith Dono
i
I
The Proposer understands that information contained in this Questionnaire will be relied
upon by the City in awarding the proposed Contract and such information is warranted
by the Proposer to be true. The undersigned Proposer agrees to furnish such additional
information, prior to acceptance of any proposal relating to the qualifications of the
Proposer, as may be required by the City Manager. The Proposer further understands
that the information contained in this questionnaire may be confirmed through a
background investigation conducted by the Miami Beach Police Department. By
submitting this questionnaire the Proposer agrees to cooperate with this investigation,
including but not necessarily limited to fingerprinting and providing information for
credit check.
WITNESS: IF INDIVIDUAL:
Signature Signature
Print Name Print Name
WITNESS: IF PARTNERSHIP:
(1 /4-
Signature Print Name of Firm
Print Name Address
By:
General Partner
Print Name
WITNESS: IF CORPORATION:
\hi
Signature Print Name of Corporation
Print Name -gT Address
:
B Y �� 1®vti
resi t
(CORPORATES EAL)
Attest: ���
r
i
CITY OF MIAMI BEACH
REASONABLE MEASURES APPLICATION
Declaration: Nondiscrimination in Contracts and Benefits
Submit this form and supporting documentation to the City's Procurement Division ONLY
IF you:
A. Have taken all reasonable measures to end discrimination in benefits; and
B. Are unable to do so; and
C. Intend to offer a cash equivalent to employees for whom equal benefits are not
available.
You must submit the following information with this form:
1. The names, contact persons and telephone numbers of benefits providers
contacted for the purpose of acquiring nondiscriminatory benefits;
2. The dates on which such benefits providers were contacted;
3. Copies of any written response(s) you received from such benefits providers, and if
written responses are unavailable, summaries of oral responses; and
4. Any other information you feel is relevant to documenting your inability to end
discrimination in benefits, including, but not limited to, reference to federal or state
laws which preclude the ending of discrimination in benefits.
I declare (or certify) under penalty of perjury under the laws of the State of Florida that
the foregoing is true and correct, and that I am authorized to bind this entity
contractually.
N me f Company (ple p int Mailing Address of Company
S' ure City, State, Zip
Name of Signatory (please print) Telephone Number --
Title Date
i
i
Definition of Terms
A. REASONABLE MEASURES
The City of Miami Beach will determine whether a City Contractor has taken all reasonable
measures provided by the City Contractor that demonstrates that it is not possible for the City
Contractor to end discrimination in benefits. A determination that it is not possible for the City
Contractor to end discrimination in benefits shall be based upon a consideration of such
factors as:
(1) The number of benefits providers identified and contacted, in writing, by the City
Contractor, and written documentation from these providers that they will not provide
equal benefits;
(2) The existence of benefits providers willing to offer equal benefits to the City
Contractor; and
(3) The existence of federal or state laws which preclude the City Contractor from
ending discrimination in benefits.
B. CASH .EQUIVALENT
"Cash.Equivalent" means the amount of money paid to an employee with a Domestic Partner
(or spouse, if applicable) in lieu of providing Benefits to the employees' Domestic partner (or
spouse, if applicable). The Cash -Equivalent is equal to the employer's direct expense of
providing Benefits to an employee for his or her spouse.
Cash Equivalent. The cash equivalent of the following benefits apply:
a. For bereavement leave, cash payment for the number of days that would be
allowed as paid time off for death of a spouse. Cash payment would be in the form of
wages of the domestic partner employee for the number of days allowed.
b. for health benefits, the cost to the Contractor of the Contractor's share of the
single monthly premiums that are being paid for the domestic partner employee, to be
paid on a regular basis while the domestic partner employee maintains the such
insurance in force for himself or herself.
c. For family medical leave, cash payments for the number of days that would be
allowed as time off for an employee to care for a spouse that has a serious health
condition. Cash payment would be in the form of wages of the domestic partner
employee for the number of days allowed.
B LA'
CITY OF MIAMI BEACH
SUBSTANTIAL COMPLIANCE AUTHORIZATION FORM
Declaration: Nondiscrimination in Contracts and Benefits
This forth, and supporting documentation, must be submitted to the Procurement Division by
entities seeking to contract with the City of Miami Beach that wish to delay ending their
discrimination in benefits pursuant to the Rules of Procedure, as set out below.
Fill out all sections that apply. Attach additional sheets as necessary.
A. Open Enrollment
Ending discrimination in benefits may be delayed until the first effective date after the first open
enrollment process following the date the contract with the City begins, provided that the City
Contractor submits to the Procurement Division evidence that reasonable efforts are being
undertaken to end discrimination in benefits. This delay may not exceed two years from the date
the contract with the City is entered into, and only applies to benefits for which an open
enrollment process is applicable.
Date next-benefits plan year begins:
---------------------- _2_ �'o� - --------------_--
Date nondiscriminatory benefits will be available:
--------------� =-- --- - ----------------------
Reason for Delay: M4
Description of efforts being undertaken to end discrimination in benefits:
n oct 1
i
j
B. Administrative Actions and Request for Extension
Ending discrimination in benefits may be delayed to allow administrative steps to be taken to
incorporate nondiscriminatory -benefits into the City Contractor's infrastructure. The time allotted
for these administrative steps shall apply only to those benefits for which administrative steps
are necessary and may not exceed three months. An extension of this time may be granted at
the discretion of the Procurement Director, upon the written request of the City Contractor.
Administrative steps may include, but are not limited to, such actions as computer systems
modifications, personnel policy revisions, and the development and distribution of employee
communications.
Description of administrative steps and dates to be achieved:
N/a.
If requesting extension beyond three months, please explain basis:
1
xk
C. Collective Bargaining Agreements (CBA)
Ending discrimination in benefits may be delayed until the expiration of a City Contractor's
Current collective bargaining agreement(s)where all of the following conditions have been met:
i governed b one or more collective bargaining agreement(s);
1. The rovision of benefits s o e ned
P 9 Y 9 9
2. The City Contractor takes all reasonable measures to end discrimination in benefits either
by requesting that the Unions involved agree to reopen the agreements in order for the City
Contractor to take whatever steps necessary to end discrimination in benefits or by ending
discrimination in benefits without reopening the collective bargaining agreements; and
3. In the event that the City Contractor cannot end discrimination in benefits despite taking
all reasonable measures to do so, the City Contractor provides a cash equivalent to eligible
employees for whom benefits are not available. Unless otherwise authorized in writing by
the Procurement Director, this cash equivalent payment must begin at the time the Unions
refuse to allow the collective bargaining agreements to be reopened, or in any case no
longer than three (3) months from the date the contract with the City is entered into.
For a delay to be granted under this provision, written proof must be submitted with this form
that:
i
I
i
The benefits for which the delay is requested are governed by a collective bargaining
agreement;
All reasonable measures have been taken to end discrimination in benefits (see Section
C.2, above); and
A cash equivalent payment will be provided to eligible employees for whom benefits are
not available.
I declare (or certify) under penalty of perjury under the laws of the State of Florida that the.
foregoing is true and correct, and that I am authorized to bind this entity contractually.
Na a Company (pleas pain Mailing Address of Company
a
na a bty, State, Zip
Name ok Signatory (please print) Telephone Number
Title D to
i
i
Wba
'ffr`=21
Z7
MIAMIBEACH
City of Miami Beach,1700-Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel:305-673-7000 ext.6230,Fax:786.394.4624
NOTICE ®f "NO B1®"
Vendors not submitting a response to this solicitation are requested to detach this sheet from the
bid documents, complete the information requested, and return to the address listed above prior
to the bid opening date.
Failure to submit this No Bid form may result in vendor being removed from future bid
notifications.
NO BID SUBMITTED FOR REASON(S) INDICATED BELOW:
Firm does not provide the requested product or service.
Firm cannot complete the work within the time specified and within the
budgeted amount.
Firm is not interested in bidding at this time for other reasons.
Other: Va
Comments: Pr
r i n r mai' lis for ture b' s for this type or product
We do_do not�want to a et ned o you yp p
and/or service.
Signature:
A
Name &Title: f1/)0, Qtsdl
Company: 6-p- v�im 7r) c-,
i
i
f `
I
UNITED SERVICES, INC.
Our�ucce�is GNSto�erDr�n.
AFFIRMATION AND RESOLUTION P O a o X , 0 6 7
K E A R N Y
This affirmation attests to Raymond Pardo as being
President and CEO of United Services, Inc. and that to the best of N E w J E R s E Y
his knowledge, United Services, Inc. has not had, or is there, any-
pending litigation against United Services, Inc.
0 7 0 3 2
Ray d Pardo
Presi ent
United Services, Inc.
June 20, 2013
V O I C E
i
i
2 0 1 9 5 5 1 3 0 0
i
F A X
I
2 0 1 9 5 5 3 7 3 5
i
APPENDIX B
Janitorial Program
Requirements
MIAMI BEACH
PROCUREMENT DIVISION
1700 Convention Center Drive
Miami Beach, Florida 33139
305-673-7490
ITB 269-2013-ME
JANITORIAL SERVICES,-CITY-WIDE
Table of Contents
Section 1 Governing'Standards
Section 2 Locations
Section 3 Technical Specifications
Section 4 Performance Control&Compliance
II
1
APPENDIX E
ITB 269.2013-ME
JANITORIAL SERVICES,CITY-WIDE
1.0 GOVERNING STANDARDS
1.1 Environmentally-Preferable Cleaning Services and Products. In addition to any technical or other requirements
established herein,the following environmentally-preferable standards and requirements shall serve as a foundation for all work
related to the scope of this solicitation and subsequent contract.As part of the City's"Green Building"program, it is the intent of
the City to improve the environmental performance of our buildings. To advance these goals, products and services contracted
will be evaluated in part based on their environmental attributes to reduce risks to health, safety, and the environment. Strict
adherence to the following standards is required. Prior to commencement of work, the Contractor is required to submit a list of
the products they intend to use. The Contractor shall update the product list annually. The Contractor is responsible for
providing invoices confirming compliance with environmentally-
preferable requirements. Product invoices are to be submitted as
part of the Contractors monthly payment request submittal.Any deviation from these standards and requirements must be prior
approved in writing by the City's Contract Manager.
1.1.1 Standards for Cleaning Practices.All cleaning services shall be conducted in strict accordance with the Green
Seal Standard for Commercial and Institutional Cleaning Services (GS-42), which establishes environmental
requirements for cleaning service providers of commercial, public, and institutional buildings intended to create a green
cleaning program that protects human health and the environment. The standard takes a systems approach with
cleaning. Guidelines are included for tools and products used for cleaning and include staff training and planning
guidelines. The standard also includes emphasis on environmental improvements that reduce toxicity, waste, and
exposure to both building occupants and custodial staff. Any deviation from the Green Seal Standard for Commercial
and Institutional Cleaning Services(GS-42) must be approved in writing by the City's contract manager. Information on
the standard is available at http://www.greenseal.org
/Green Business/Standards.aspx?vid=ViewStandardDetail&cid=2&sid=30.
1.1.2 Cleaning Chemicals. Contractors are required to provide and only use chemicals categorized under the Green
Seal standards,for Cleaning Products&Services. Green Seal Standards include product performance requirements
and environmental and health considerations in institutional settings and other facilities.Any deviation from the Green
Seal Standards under the category for Cleaning Products and Services must be approved in writing by the City's
contract manager. Information on the standard is available at:
http://www.greenseal.orq/GreenBusiness/Standards.aspx?vid=StandardCategory&cid=2
1.1.3 Paper Products. The Contractor shall provide and only use paper products made with a minimum of recycled
post-consumer materials as set forth in the 'EPA Commercial/Industrial Tissue and Paper Towel Specifications
(available at http://www.epa.gov/epawaste/conserve/tools/cpg/products/tissue.htm), approved in writing by the City's
contract manager, while at the same time taking into consideration waste prevention methods (i.e. - roll towels rather
than individually folded towels and multi-rolls of toilet tissue rather than single rolls.). Sanitary tissue products include
bathroom and facial tissue, paper towels, napkins, and general-purpose industrial wipers. They are generally sold in
rolls or sheets and are used in personal care, food service, and cleaning applications. The grades of sanitary tissue
products covered in the CPG are manufactured for use by restaurants, hotels, schools, government agencies, and
other similar commercial and institutional buyers. Some recycled-content sanitary tissue products are softer, stronger,
and more absorbent than others. Any deviation from the EPA Commercial/Industrial Tissue and Paper Towel
Specifications must be approved in writing by the City's contract manager.
2.0-LOCATIONS&HOURS OF OPERATION
The following locations are considered under the scope of this solicitation. The City may add or delete sites in accordance with
Special Condition 1.11. Cleaning is required after closing of facility unless otherwise noted under each facility's description as a
"Special Requirement".
2 RR
V�tII1ff`4it'11�.
APPENDIX B
ITB 269-2013-ME
JANITORIAL SERVICES,CITY-WIDE
Please note that the square footages indicated below are approximate.
1. CITY HALL 1755 Meridian Avenue
Hours of Operation:Monday—Friday 8:00 a.m.--6:00 p.m. 121,000 sq. ft.; 5-story Professional/Government Office
Occupancy load: 1,500 per day Building
1700 Convention Center Drive Restrooms:12
99,000 sq. ft.; 4-story Professional/Government Office Elevators: 5
Building Stairwells: 2
Restrooms: 24 Water Fountains:12
Elevators: 4
Stairwells: 4 Level of Service: All lobby areas, restrooms and all of 3rd
Water Fountains: 14 floor cleaned daily
All other floors/areas on a Tuesday/Friday cleaning
Level of Service: schedule.
Daily Service:public bathrooms,common areas(hallways&
lobby areas), Mayors suite of offices, City Manager's Suite City Departments are located on the following floors:
of offices,City Attorney's suite of offices, Chamber,All other 1St Floor(14,000 sq.ft.)
areas on a Tuesday and Friday schedule. Parking/Finanace
2nd Floor(22,000 sq.ft.)
City Departments are located on the following floors: Parking
1st Floor(14,000 sq.ft.) 3,d Floor(28,500 sq.ft.)
City Clerk Multi-purpose-conference and training rooms
Central Services 4th Floor(35,000 sq.ft.)
Cashier/Licensing IT Department
Pension 5th Floor(-22,000 sq.ft.)
Employee Lounge/Outside Patio Tourism, I.T. and Cultural Development
1st Floor Conference Room
Security/Building Engineer 3. 777 BUILDING(CITY HALL ANNEX)
Commissioner(Dade County) Hours of Operation:8 a.m.-6 p.m.Monday-Friday
Exterior Breezeway/Handicap-Ramps 77717th St.
Elevator Landings 28,000 sq.ft.;5-story mixed-use Commercial Office Building
Loading Dock with ground floor retail/commercial storefront units
2nd Floor-(22,000 sq.ft.) Restrooms: 8
Building Elevators: 2
Planning&Zoning Stairwells: 2
3rd Floor(28,500 sq.ft.)
Commission Chamber/Exterior Covered Patio Area Level of Service: All areas on a Tuesday/Friday cleaning
Finance cycle.Lobbies and bathrooms cleaned daily.
Management&Budget
Procurement Building has the following occupancy:
Human Resources 1st Floor
Building 8,000 sq.ft
Building Lobby
0 Floor(35,000 sq.ft.) Elevator Landings
Mayor&Commissioners City Manager Stairwell Landings
City Attorney Mailroom
Public Works Administration Utility Room
Labor Relations Retail Commercial Units(excluded from.janitorial contract)
2nd Floor
2. OFFICES LOCATED AT THE CITY HALL PARKING 8,000 sq.ft.
GARAGE Fire Prevention
Hours of Operation:Monday—Friday 7:30 am—5:00 pm I.T.Server Room
Occupancy load:500 per day 2 Restrooms
3
,1AAAi l BEACH
APPENDIX B
ITB 269-2013-ME
JANITORIAL SERVICES,CITY-WIDE
3rd Floor Building consists of a large ice skating rink, indoor
8,000 sq.ft. basketball gym, 6 bowling lanes, large multipurpose
Capital Improvements Office room, game room {billiards and ping pong), media
2 Restrooms room, large outside covered patio, lobby, snack bar,
4th floor swimming pool, pool office, outdoor locker rooms with
4,000 sq.ft. showers and bathroom, employee lounge, two.(2) arts
Fire Department-Administration and crafts rooms, music room, .computer lab, fitness
Private Physicians Office(excluded from Janitorial Contract) center and private offices. Additionally there are large
2 Restrooms glass areas in the entrance lobby, fitness center,
5th Floor employee lounge,and arts and crafts room.
3;000 sg.ft
Media Division of City Clerk's Office Special use floor in five.(5)distinct areas of operation:
Building Mechanical Equipment Room (a) gymnasium, (b) ice rink :perimeter, (c) patio, (d)
2 Restrooms multipurpose room,(e)fitness center
4. 555 BUILDING SPECIAL REQUIREMENT:
Hours of Operation:8 a.m.-6 p.m.Monday-Friday One(1)custodian shall be staffed at the facility 7 days
Occupancy Load:200 per week,as follows:
55517th St. Night Cleaning Hours:
10,725 sq.ft.; 1-story Commercial Office Building One (1) Custodian Monday thru Friday —5pm to
Restrooms: 5 9pm.
The building is divided into two separate access areas and Day Cleaning Hours:
contains open floor space with work stations,private offices, One(1)Custodian Monday thru Friday 9 a.m.until
kitchens and conference rooms and an I.T. server room. 6 p.m.
The Code Compliance Office and the Homeless Outreach One (1) Custodian required Saturday from 9:00
Office both have public access information counters. A a.m.until 10 p.m.
continuous covered concrete the terrace runs the length of One (1) Custodian required Sunday from 10am
the building on the south side. until 5:30 p.m.
Hours are subject to change depending on programs
Level of Service: All areas on a Tuesday/Friday cleaning offered.
cycle.Public lobbies and bathrooms cleaned daily.
• Maintenance personnel assigned to the facility
Building is utilized by the following city departments: during its operating hours shall circulate
Economic Development throughout the facility performing such janitorial
Homeless Outreach functions as detailed herein, or as directed by the
Children's Affairs Youth Center supervisor to maintain the facility in
Code Compliance a clean, litter-free, safe condition, including
dusting and glass cleaning on a daily basis.
5. SCOTT RAKOW YOUTH CENTER AND ICE RINK . All flooring(including carpets and stripping/waxing
5A.SCOTT RAKOW YOUTH CENTER of vinyl floors)and windows shall be cleaned on a
Hours of Operation: Monday—Friday 9 a.m. -9 p.m. quarterly basis.
(1 am staff 9—6, 1 pm staff 5—9); Saturday 9 am— . Additional services that are to be included in the
10 pm(1 staff)—Sunday 10 am-5:30 pm(1 staff) monthly cost shall include cleaning interior glass
doors and windows up to arms length on a daily
Occupancy Load:500 per day as needed basis.
2700 Sheridan Avenue . Mondo flooring in the fitness center,ice rink,
55,118 sq.ft.;2-story Recreation Building gymnasium,patio and multipurpose room,needs
Restrooms: 11 to be swept only.
'Elevators: 1 . In addition to all other janitorial requirements,the
Stairwells: 3 (including two exterior
stairways) outside of the facility will be swept of all debris and
Locker Rooms: 6 trash upon opening hours of the facility.
Water Fountains: 10
4
APPENDIX B
�i
ITB 269-2013-ME
JANITORIAL SERVICES,CITY-WIDE
Note to Bidders:
The rate for the personnel provided during operating Police Divisions and Sections are located on the following
hours shall be bid as an hourly charge.All bidders shall floors:
provide an hourly rate that will be utilized to provide 1st floor(24,000 sq.ft.)
extra custodial services on an as-needed basis or for Lobby&Public'Restrooms
determining adjustments in hours worked. RCC.(Secure Lobby Reception Office)
Community Room(Conference Room)
5B.SCOTT RAKOW YOUTH CENTER ICE RINK Property&Evidence Unit
Hours of Operation: Records Unit
Monday: 09:00 am—08:00 pm Juvenile Processing Area
Tuesday: 09:00 am—08:00 pm Roll Call Room
Wednesday: 09:00 am—10:30 prn Jail
Thursday: 09:00 am—10:00 pm Elevator Landings
Friday: 09:00 am—10:00 pm Crime Scene Unit
Saturday: 09:00 am—10:00 pm -Restrooms
Sunday: 09:00 am—07:00 pm Garage
2nd Floor(24,000 sq.ft.)
Level of Service: Patrol Division
Custodian assigned to Recreation Center to be shared Gym
with the Ice Rink. Restrooms/Locker Rooms&Showers
Garage
Cleaning: Clean all bathrooms in detail (sinks, toilets, 3rd Floor(24,000 sq.ft.)
floor, etc.). Empty all trash, spot sweep the floor,clean Services Division
under the bleachers, clean all glass store front doors Criminal Investigations Unit
and windows and spot sweep the walkway from the Financial Management Unit
rink to the front entrance. Support Services Division
Restrooms
6. POLICE STATION&PARKING GARAGE Garage
Hours of Operation:24 hours a day;7 days a week 4th Floor(24,000 sq.ft.)
Occupancy Load: 1,200 per day Chiefs Office
1100 Washington Avenue Public Safety Communications Unit(P.S.C.U.1911)
100,000 sq.ft.;5-story Police Facility&Administrative Office Information Technology Department (including Server
Building Room)
Restrooms: 31 Technical Service Division
Elevators: 3 Restrooms
Stairwells: 5 Garage
Locker Rooms: 2
Water Fountains: 13 POLICE STATION(contd.)
5th Floor(4,000 sq.ft.)
This is a high use 24-hour daily building consisting of Gun Range
professional office space, including conference rooms, Gunsmith Repair
kitchens, employee lounge, secure property & evidence Range Admin Office
areas, secure prisoner area,jail cells, gun range, gunsmith Restroom
cleaning&repair,and parking garage.Additionally there are Heliport(5th Floor Roof)
telephone and communications rooms, trash room, public
and private restrooms, gym, locker room and showers. 7. FIRE Station Two Administrative BUILDING
Many Divisions have large open floor spaces that consist of Hours of Operation: 7 a.m.-4 p.m.
semi-private work stations (cubicles) while other Divisions Occupancy Load:150
have numerous private offices. 2300 Pine Tree Drive
11,305 Sq. Ft.;2-story Garage/Office Building
Level of Service: All areas on a Tuesday/Friday (7:30am- Restrooms: 5
3:30pm) cleaning cycle. Lobbies, Jails (15t. floor & holding Elevators: 1
cells C.I.D.)and locker rooms/bathrooms cleaned daily. Stairwells: 4
5
► d"'ANFA i BE CH
APPENDIX B
ITB 269-2013-ME
JANITORIAL SERVICES,CITY-WIDE
.Level of Service: All areas on a Tuesday/Friday cleaning 9. NORTH BEACH POLICE SUBSTATION
cycle.Bathroom cleaning daily. Hours of Operation:8 a.m.—4 p.m.Monday-Friday
Occupancy Load:50
Building contains administrative offices, lobby, and 6800 Indian Creek Drive
conference room and reception area. Building houses. 2,300 Sq.Ft.;1-story Police Substation Building
Building contains administrative offices, lobby, conference Restrooms: 3
room and administrative area. Elevators: None
Stairwells: None
8. SOUTH SHORE COMMUNITY CENTER Police Department Sub-Station
Hours of Operation:8 a.m.-6 p.m.Monday-Friday One story Building consists of public reception lobby,
Occupancy Load:500 administrative offices,secure file.room,and restrooms.
833 6T"Street
18,730 sq.ft.;2-story Government Services Building Level of Service: All areas on a Tuesday/Friday cleaning
Restrooms: 6 cycle.Bathrooms/showers&locker rooms cleaned daily.
Elevators: 1
Stairs: 2 10.21st STREET RECREATION CENTER
Water Fountains: 5 Hours of Operation:8 a.m.-6 p.m.Monday-Friday
Occupancy Load:350
Building consists of office space, conference rooms, kitchen 2100 Washington Avenue
/ food service area, private offices, auditorium, child care 20,000 sq. ft.; Complex of four 1-story buildings consisting
center, covered patio area, utility rooms, multiple lobbies of:
and restrooms.
Auditorium/Administrative Office Building
SPECIAL REQUIREMENT: Small Theater
In addition to night cleaning hours, facility requires the Bandshell
following services: Restrooms: 4
Time Certain Clean-up: The entranceways, breezeway and Elevators: None
exterior stairways shall be cleaned by means of sweeping Stairwells: None
and/or hosing down as required and emptying garbage.This Parks&Recreation Department Administrative Offices
requirement must be complete not later than 8:00 AM each Recreation Department Auditorium
morning,Monday through Friday.
Day Cleaning Hours: One(1)custodian Monday thru Friday Main building consists of multi-use auditorium space,
from 12:00 Noon—5:00 pm. kitchen /food service area, private offices, reception area,
Maintenance personnel assigned to the facility during its ticket window,and restrooms.
operating hours shall circulate throughout the facility
performing such janitorial functions as detailed herein, or as 21s' STREET RECREATION CENTER(cont.)
directed by the Building supervisor to maintain the facility in Level of Service: All areas on a Tuesday/Friday cleaning
a clean,free,safe condition.The primary function of the day cycle.Bathrooms cleaned daily
personnel will be preparing and cleaning up from the No night cleaning required.Facility requires the following:
feeding of the elderly program. Time Certain Cleaning: Prior to 8:30 AM on Tuesday/Friday
all areas and entryways must be cleaned for program start.
SOUTH SHORE COMMUNITY CENTER(contd.) Day Cleaning Hours: Tuesday/Friday between 7:30 a.m. to
The following agencies are located on the floors indicated 12 noon.
below:
1 st Floor(5,230 sq.ft.) 11.OCEAN FRONT AUDITORIUM
Child Daycare Center Hours of Operation:8 a.m.-4 p.m.
Jewish Welfare Services Occupancy Load:50
Restrooms 1001 Ocean Drive
Elevator Landing 11,884 sq.ft.;2-story Auditorium Building
2nd Floor(13,500 sq.ft.) Restrooms: 4
Offices of South Florida Workforce Elevators: 1
Restrooms Stairwells: 1
6
M!,APv'1.B C_H
APPENDIX B
ITB 269-2013-ME
JANITORIAL SERVICES,CITY-WIDE
Public Auditorium
Building consists of multi-use auditorium space, dressing SPECIAL REQUIREMENTS:
rooms, private offices, ticket window, gift shop, restrooms One (1) custodian required Mon. thru Fri. 10 a.m. till 6:30*
and outside open patio areas. p.m.
One(1) custodian required Mon. thru Fri. 1 p.m. till 8:00*
Level of Service: All areas on a Tuesday/Friday cleaning p.m.
cycle. Bathrooms/showers, public lobbies and locker rooms One(1)custodian required Sat. 10 a.m.till 6:30*p.m.
cleaned daily. One(1)custodian required Sun.12 noon till 7:00*p.m.
Current janitorial needs are mostly outside the large room, *%for lunch.Custodian requirement:87 hrs.per week
performing weekly, monthly, .quarterly and annual tasks
only. For purposes of this bid, figure one custodian for 4 Time Certain Cleaning: In addition to all other janitorial
Y P P 9 9 J
hours per week�2hrs.on Tuesday,2hrs.on Friday) requirements, the outside of the facility will be swept of all
debris and trash upon opening hours of the facility.
12. NORTH SHORE BANDSHELL
Hours of Operation:No regular hours,used for events 14.NORTH SHORE OPEN SPACE TRAILER OFFICES
7250 Collins Avenue Hours of Operation: lam 4 pm Monday to Friday
4,500 sq. ft. (500 sq. ft. interior/4000 sq. ft. exterior); 1- 85th Street and Collins Avenue
story Building One 1440 Office/Restroom Trailer
Restrooms: 4 Restrooms: 1
Elevators: None Office space utilized by Greenspace Management.
Building consists of a bandshell and amphitheater, offices,
interior and exterior restrooms, a large exterior public Level of Service: All areas on a Tuesday/Friday cleaning
seating area and outside patio areas. cycle.Bathrooms cleaned daily.
Level of Service: As needed basis. No regular business
hours.Hourly custodial charge to apply to facility cleaning. 15.MUSS PARK
Hours of Operation:8 a.m.-5 p.m.Monday-Friday
Occupancy Load:500
13. NORTH SHORE RECREATION CENTER & TENNIS 4400 Chase Avenue
CENTER 900 sq.ft.;1-story Restroom/Attendant Building
Hours of Operation: 9 a.m. -8 p.m. Monday—Saturday; 11 Restrooms: 2
a.m.-7:00 p.m.Sunday Building consists of restrooms and attendant office with
Occupancy Load:500 outside open patio areas.
501 72ND Street Building is used as a recreation facility for a neighborhood
33,800 sq. ft.; 2-story Multi-use Recreation Building & 750 park,
sq.ft. Restroom/Attendant Outbuilding(Tennis Center) Level of Service:
Restrooms: 10 Cleaning hours:Once daily between 4pm to 7 pm.
Elevators: 1 Cleaning hours subject to change.
Stairwells: 2
Building consists of a basketball gymnasium, reception
area, offices, exercise room, locker rooms and restrooms, 16.CRESPI PARK
kitchen facilities, auditorium and stage area, dance studio, Hours of Operation:8 a.m.—8:30 p.m.Monday-Sunday
and utility rooms. A detached combination restroom/office Occupancy Load:500
building serves as the Tennis Center.There is a large open 801 Crespi Boulevard
front patio area and a smaller rear patio area. 1-story Restroom/Attendant-Building
Special consideration: Special use flooring is located in the Restrooms: 2
basketball court, dance studio, and gymnasium. Clean all Level of Service
windows and mirrors and bleachers in the gymnasium. Day Cleaning:Clean during operating hours.
Special consideration: All floors must be mopped daily.
Special use flooring is located in the basketball court,dance 17.TATUM PARK
studio,auditorium stage and gymnasium—wood floors.One Hours of Operation:8 a.m.-5 p.m.Monday-Friday
deep cleaning of the restrooms quarterly. Scrape gum from Occupancy Load:500
floor as needed. Buff and wax floors twice per year 8050 Byron Avenue
excluding wood floors. 1-story Restroom/Attendant Building
7
MAMO BE CK
APPENDIX B
ITB 269-2013-ME
JANITORIAL SERVICES,CITY-WIDE
Restrooms: 2
SPECIAL REQUIREMENT: 22.NORMANDY ISLE PARK AND POOL
Day Cleaning:Clean during operating hours. Hours of Operation: Pool: 6:45am to 9pm;Activity-Building:
8am to 8pm
18.STILLWATER PARK Occupancy Load:Pool 150 Activity Building:50
Hours of Operation:8 a.m.—8:30 p.m.Monday-Sunday 7030 Trouville Esplanade
8440 Hawthorne Avenue 17,042-Sq. Ft. pool facility with administrative office and 2
400 sq.ft.; 1-story Restroom/Attendant Building combinations restrooms/lockers/shower rooms,concession
Restrooms: 2 booth and activity room.
Building consists of restrooms and attendant office with Restrooms: 5
outside open patio areas. Park features six (6) picnic tables with a covered gazebo,
Building is used as a recreation facility for a neighborhood two .(2) outdoor basketball courts, a lighted open field,
park. bleachers.
Level of Service:
Day*Cleaning:Clean during operating hours. Level of Service: All areas on a Tuesday/Friday cleaning
cycle,bathrooms,showers and locker rooms cleaned daily.
19.FAIRWAY PARK
Hours of Operation:8 a.m.—8:30 p.m.Monday-Sunday 23. PARKS MAINTENANCE FACILITY
Occupancy Load:50 Hours of operation:7 a.m.-4:00 p.m.Monday-Friday
100 Fairway Drive Occupancy Load:74
400 sq.ft.; 1-story Restroom/Attendant Building 2100 Meridian Avenue
Restrooms: 2 5500 sq. ft. (including 2,000 sq. ft. of office and restroom
Building consists of restrooms and attendant office with area); 1-story Building (warehouse) and one modular office
outside open patio areas. space.
Building is used as a recreation facility for a neighborhood Restrooms: 4
park.
Cleaning hours:6 pm to 8 pm. Building is utilized as a dry storage area for parks
maintenance equipment and supplies, contains two
20.NORMANDY SHORES PARK restrooms. Administrative Office and two other Restrooms
Hours of Operation:8 a.m.—8:30 p.m.Monday-Sunday are located at the North end of the building in a modular
Occupancy Load:50 space.
2605 Biarritz Drive Level of Service: All areas on a Tuesday/Friday cleaning
950 sq. ft.; (2) 1-story Buildings, including one Activity cycle.Bathrooms cleaned daily.
Building and one Restroom Building
Restrooms: 2 24.PROPERTY MANAGEMENT OFFICE&MAINTENANCE
Building is utilized as a neighborhood park recreation FACILITY
building. Restroom building serves as restrooms for the Hours of Operation:7 a.m.-5:00 p.m.Monday-Friday
park. Occupancy Load: 100
Level of Service: In addition to night cleaning, a mid-day 1245 Michigan Avenue
cleaning is required. 9,300 sq. ft. complex of 4 office/warehouse/restroom
trailers,two 1-story buildings and one 2-story building
21. NORMANDY SHORES GUARDHOUSE Restrooms: 6
Hours of Operation:24 hours,7 days Stairwells: 1
Occupancy Load: 10 Elevators: None
2000 Biarritz Drive
200 sq.ft.;1-story Security Building One Building of approximately 1,860 sq.ft.,another building
Restrooms: 1 of approximately 2,000 sq. ft., and two 1344 sq. ft. trailers
Building is utilized as a gated community security guard are being utilized as administrative and engineering offices.
entrance facility. It contains a restroom and video These facilities are equipped with restrooms and kitchens.
monitoring area along with the gate control system. Another building encompassing approximately 2100 sq.ft.is
Level of Service: All areas on a Tuesday /Friday cleaning utilized as a carpenter shop with supervisor's office and
cycle. Bathrooms daily. restroom. There is also a dedicated 150 sq. ft. restroom
trailer and 500 sq.ft.warehouse trailer on site.
8
1AAA.1 BEACH.
APPENDIX B
i
ITB 269-2013-ME
JANITORIAL SERVICES,CITY-WIDE
The entire facility serves as the maintenance and hourly rate that will -be utilized to provide extra custodial
administrative offices of the City's Property Management services on an as-needed basis or for determining
Division. adjustments in hours worked.
Level of Service: All areas on a Tuesday/Friday cleaning 27.FLAMINGO PARK POOL
cycle.Bathrooms cleaned daily. Hours of-Operation:6:45 a.m.-9 p.m. 7 days a week
Occupancy Load:150
25.BEACH PATROL OFFICE 1205 Michigan Avenue
Hours of Operation:8 a.m.-5:00 p.m.7 days a week 10,000 sq.ft.; 1-story Swimming Pool Facility-complete with
Occupancy Load:100 250 sq. ft. 'Facility administrative office, two combination
1001 Ocean Drive(Rear) restroom/shower/locker rooms and concession booth.
850 sq. ft.; 2-story Building, including Administrative Office Restrooms: 2
and restroom/locker rooms
Restrooms: 2 Building is utilized as a neighborhood Public Swimming Pool
Stairwell: 1 and has a large open pool deck surrounding the two
Building is utilized as the Administrative Office for beach swimming pools located at the facility. Facility has a front
lifeguard operations, patio with stairs and handicap ramp.
Level of Service: all areas on a Tuesday/Friday cleaning Level of Service: All areas on a Tuesday/Friday cleaning
cycle,bathrooms cleaned daily. cycle,bathrooms,showers&locker rooms cleaned daily.
26. POLICE ATHLECTIC LEAGUE AND RECREATION 28, FLAMINGO PARK INSIDE AND OUTSIDE TENNIS COURT
CENTER(P.A.L.) RESTROOMS
Police Athletic League Hours of Operation:8 a.m.-5 p.m.7 days a week
Hours of Operation: 7 a.m. - 9:00 p.m. Monday - Friday, Occupancy Load:100
Saturday 8 a.m.-5 p.m.; 1235-1255 Michigan Avenue,inside Flamingo Park
Recreation Programs 8:30am—6:30 pm 6,300 sq.ft.;1-story Building
Occupancy Load:250 Restrooms: 4
Recreation Center Building is utilized as a tennis center with a Pro-Shop,office
Hours of Operation: 7:00am - 9:00 p.m. Monday - Friday, and snack area.
Saturday 8am—5pm Level of Service: All areas on a Tuesday/Friday cleaning
Occupancy Load: 175 during After School program; 275 cycle with public bathrooms and locker rooms cleaned daily.
during Summer Camp program Twice per day cleaning: First at 11:30 am,and second after
99911 ST the 9:00 pm closing of the facility.
20,000 sq.ft
Restroom: 4 29. FLAMINGO PARK BASEBALL & FOOTBALL STADIUM
Stairways: 1 RESTROOMS/SOFTBALL FIELD RESTROOMS
Elevators: 1 Hours of Operation:8 a.m.-5 p.m. 7 days a week
Building is utilized as recreation including gym, offices and Occupancy Load: 100
activity rooms.Parks and Recreation utilizes a portion of the 1455 Michigan Avenue (Baseball Stadium), 1099 11TH St.
building for their recreation programs.After school programs inside Flamingo Park
run from 2 pm to 6pm during the school year. During the (1) 500 sq. ft. 1-story Building at the Baseball Stadium; (1)
summer, the janitorial and paper supplies usage increases 800 sq. ft. 1-story building at the Football Stadium; and (1)
due to the Summer Camp program,which runs from 8 am to 500 sq.ft. 1-story Building at the Softball field.
6 pm. Restrooms: 10
Buildings are utilized as restroom facilities in a
Level of Service: In addition to the night cleaning,the facility neighborhood park's sport facilities.
requires an onsite cleaning person four (4) hours per day, Level of Service:bathrooms to be cleaned daily.
Monday to Friday, during operating hours, time -to be
coordinated depending on the season and weekday. 30.PUBLIC WORKS OPERATIONS BUILDING
Hours of Operation:7 a.m.-5:00 p.m.Monday-Friday
Note to Bidders: Occupancy Load:250
The rate for the personnel provided during operating hours 451 Dade Boulevard
shall be bid as an hourly charge.All bidders shall provide an 19,900 sq.ft.;2-story Building
9
APPENDIX B
ITB 269.2013-ME
JANITORIAL SERVICES,CITY-WIDE
Restrooms: 4 Restroom 1 (Activity Room)
Stairways: 2 Restrooms/Shower-2(Ocean Rescue)
Building is utilized as an Operations Center for the Public Lockers
Works Department,complete with a large parts warehouse, Kitchen
valve repair shop, administrative offices, locker rooms and Offices
showers, restrooms, utility rooms, loading dock and 24 hr. Small conference area
per day staffed Control Room. Facility is equipped with a
long continuous elevated concrete apron running the length Office building is utilized by Ocean Rescue.It includes two
of one side of the building that forms a large loading dock. restroom/shower combination as well as some lockers.
Office and restroom/locker rooms account for approximately There is an office,living room and kitchen with a small
2,500 square feet of area. conference room.
Level of Service: All areas on a Tuesday/Friday cleaning Activity room is utilized by the Parks and Recreation
cycle,bathrooms and locker rooms to be cleaned daily. Department as office space.
31.PARKING DEPARTMENT OPERATIONS BUILDING Level of Service:All areas on a Tuesday/Friday cleaning
Hours of Operation:7 a.m.-4 p.m. cycle,bathrooms,showers&locker rooms cleaned daily.
Occupancy Load:30
1833 Bay Road 34. FIRE STATION TWO Support Services/E.O.C.
3000 sq.ft.;2-story Building Building houses fire support services and recruitment on the
Restrooms: 3 second floor.E.O.C.resides on the 3rd floor.
Stairwells: 1 Hours of Operation lam to 4am
Stairway: 1 (exterior) Occupancy load is 50
Building is utilized as the Parking Departments Operations 2310 Pine Tree Drive
Office complete with restrooms, large open office area, 3,400 s.f.-(3-story garage/office bulding).
private offices, sign fabrication shop, kitchen, and utility Restrooms:3
rooms. Elevator: 1
Level of Service: All areas on a Tuesday/Friday cleaning Stairwells: 1
cycle,bathrooms cleaning daily.
Level of Service:All areas on a Tuesday 1 Friday cleaning cycle,
restrooms to be cleaned daily.E.O.C.to be cleaned on Friday'
32, MARINE PATROL OFFICE & PUBLIC RESTROOM 35. Police Internal Affairs Department
FACILITY Hours of operation 8am-5pm M-F
Hours of Operation: 8 a.m. - 5 p.m. 7 days a week 12 Officers
(restroom) 225 Washington Ave.
Occupancy Load:100 2200 sf
1900 Purdy Avenue One Story
1350 sq.ft.;2-story building Restroom:2
Restrooms: 4 One story Building consists of reception lobby,
Stairways: 1 administrative offices,secure file room,and restrooms.
Building is utilized as the administrative office for the Marine
Patrol Unit of the Police Department on the second floor and Level of Service:All areas on a Tuesday/Friday cleaning cycle
two public access restrooms are located on the ground floor during business hours.Bathrooms cleaned daily.
that serve the adjacent park and boat ramp. The building is
surrounded by concrete walkways. 36. Fleet Management
Level of Service: All areas on a Tuesday/Friday cleaning Hours of operation:8:00am—5pm
cycle, bathrooms/showers&locker rooms cleaned daily. 140 Macarthur Causeway
14,000 sf
33. SOUTH POINTE PARK OCEAN RESCUE FACILITIES AND Restrooms:two
ACTIVITY ROOM Administartive offices,storeroom and garage bays.
Hours of operation:Ocean Rescue:Activity Room:8am- Level of Service:All areas on a Tuesday/Friday
6pm Monday thru Saturday cleaning cycle.Bathrooms/locker rooms cleaned daily.
2,544 Sq Ft Building
10
AAWNA.1 BEACH
APPENDIX B
ITB 269-2013-ME
JANITORIAL SERVICES,CITY-WIDE
37. Sanitation frequency levels at one hour intervals;
Hours of operation:8:--00am—5pm Saturday/Sunday @ 30 minute intervals.
140 Macarthur Causeway
20,000 sf 43. 21st STREET RESTROOM
Two story 21St Street&Collins Ave.
20,000 sf 864 sf
Restroom:two Male/Female
Administartive offices,storeroom,lounge and garage Level of Service:Daily 7am-8pm;Monday—Friday
bays. frequency levels at one hour intervals;
Level of Service:All areas on a Tuesday/Friday Saturday/Sunday @ 30 minute intervals.
cleaning cycle. Bathrooms cleaned daily.
44. 35th STREET RESTROOM
38. SOUTH POINTE PARK RESTROOM 35th Street&Collins Ave.
Hours of Operation:lam—8pm;Monday-Sunday 512 sf
One Ocean Drive Male/Female
800 SF. Level of Service:Daily 7am-8pm;Monday—Friday
Male/Female frequency levels at one hour intervals;
Level of Service:Daily 7am-8pm;Monday—Friday Saturday/Sunday @ 30 minute intervals.
frequency levels at one hour intervals;
Saturday/Sunday @ 30 minute intervals 45. 46th STREET RESTROOM
46th Street&Collins
39. THIRD STREET RESTROOM 650 sf
Hours of Operation:7am—8pm;Monday—Sunday Male/Female
3RD&Ocean Level of Service:Daily 7am-8pm;Monday—Friday
600 sf. frequency levels at one hour intervals;
Male/Female Saturday/Sunday @ 30 minute intervals.
Level of Service:Daily 7am-8pm;Monday—Friday
frequency levels at one hour intervals; 46. 53rd STREET RESTROOM
Saturday/Sunday @ 30 minute intervals. 53,d&Collins
864 sf
40. 6TH STREET RESTROOM Male/Female
Hours of Operation 7am-10pm Level of Service:Daily 7am-8pm;Monday—Friday
1,000 sf frequency levels at one hour intervals;
Male/Female Saturday/Sunday @ 30 minute intervals.
Level of Service: Daily 7am-10pm;Monday—Friday
frequency levels at one hour intervals; 47. 64th STREET RESTROOM
Saturday/Sunday @ 30 minute intervals. 64th Street&Collins
512 sf
41. 10TH STREET RESTROOM Male/Female
Hours of Operation 7am-10pm Level of Service: Daily 7am-8pm;Monday—Friday
10TH&Ocean frequency levels at one hour intervals;
Male/Female Saturday/Sunday @ 30 minute intervals.
520 sf
Level of Service:Daily 7am-Midnight; 48. UNIDAD SENIOR CENTER PUBLIC RESTROOMS
Monday—Friday frequency levels at one 7231 Collins Ave.
hour intervals;Saturday/Sunday @ 30 555 sf
minute intervals. Male/Female
Level of Service:Daily 7am-8pm;Monday—Friday
42. 14th STREET RESTROOM frequency levels at one hour intervals;
14TH&Ocean Saturday/Sunday @ 30 minute intervals.
1,500 sf
Male/Female 49. 7th STREET PARKING GARAGE
Level of Service: -Daily 7am-10pm;Monday—Friday Hours of Operation: 24 hours 17 days a week
11
r
APPENDIX B
i
ITB 269.2013-ME
JANITORIAL SERVICES,CITY-WIDE
2107TH St. 53. 17th-STREET PARKIN G,GARAGE
646 spaces;209,950 sf,6-level Parking Garage Hours of Operation:24 hours/7 days a week
Restrooms: 1 64017th St.
Elevators: 3 1,460 spaces;474,500 sf;5-level Parking Garage
Stairwells: 2 Restrooms: 1
Building is utilized as a mixed use Public Parking Elevators: 5
Garage / Commercial Retail Store facility. Garage Stairwells: 4
portion of the facility is equipped with an administrative Building is utilized as a Public Parking Garage. Garage
office, restroom, two (2) parking attendant booths, is equipped with two administrative offices, elevators,
elevators and stairwells. eight(8)parking booths,and stairwells.
50. 12th STREET PARKING GARAGE 54. 42nd STREET PARKING GARAGE
Hours of Operation:24 hours 17 days a week Hours of Operation:6:30 a.m.-9 p.m.Monday-Friday
51212TH St. 400 42ND Street
134 spaces;43,500 sf;4-level Parking Garage 620 spaces; 201,500 sf; 5-levels Parking
Restrooms: 1 Garage
Elevators: 1 Restrooms: 2
Stairwells: 2 Elevators: 2
Building is utilized as a Public Parking Garage. Garage Stairwells: 2
is equipped with an administrative office, restroom, Building is utilized as a Public Parking Garage. Garage
parking attendant window,elevator and stairwells. is equipped with an administrative office, office
common areas,tow dispatch, restroom,two(2)parking
51. 13th STREET PARKING GARAGE attendant booths,elevators and stairwells.
Hours of Operation:24 hours/7 days a week
1301 Collins Avenue 55. CITY HALL GARAGE
264 spaces;85,800 sf;5-level Parking Garage Hours of Operation:24 hours/7 days a week
Restrooms: 1 1755 Meridian Avenue
Elevators: 2 650 spaces;211,250 sf; 7-levels Parking Garage
Stairwells: 2 Restrooms: 1
Building is utilized as a mixed use Public Parking Elevators: 5
Garage. Garage is equipped with an administrative Stairwells: 3
office, restroom, parking attendant window, elevators Building is utilized as a mixed use Public Parking
and stairwells. Garage. Garage is equipped with an administrative
office,restroom,one(1)parking attendant booth,
52. 16th STREET PARKING GARAGE elevators,and stairwells.
Hours of Operation:24 hours 17 days a week
1557 Washington Avenue 56. PENNSYLVANIA GARAGE
803 spaces;226,100 sf;5-level Parking Garage Hours of Operation:24 hours/7 days a week
Restrooms: 1 1661 Pennsylvania Avenue
Elevators: 3 500 spaces;162,500 sf, 6-level Parking Garage
Stairwells: 4 Restrooms: 1
Building is utilized as a mixed use Public Parking Elevators: 4
Garage. Garage is equipped with an administrative Stairwells: 2
office, restroom, parking attendant window, elevators, Building is utilized as a mixed use Public Parking Garage/
three(3)parking booths,and stairwells. Commercial Retail Store facility. Garage portion of the
facility is equipped with an administrative office,elevators
Special Instructions:Trash Rooms in garages shall be and stairwells.
clean and present an overall appearance of
cleanliness to include odor control. All sidewalks 57. Sunset Harbor Garage
including planters surrounding the garage must be free Hours of Operation:24 hours/7 days a week
of litter,debris and other foreign substances. 1900 Bay Road
435 spaces;171,200 sf;4 levels Parking Garage
Restrooms:1
12
Im a" BEACH
c
APPENDIX B
ITI3 269-2013-ME
JANITORIAL SERVICES,CITY-WIDE
Elevators:2
Elevator Lobbies; 10
Stairwells:2
Building is utilized as a mixed use Public Parking Garage/
Commercial Retail Store facility. Garage portion of the
facility is equipped with an administrative office with
restroom,elevators and stairwells
13
APPENDIX B
2.1 HOLIDAY&SPECIAL EVENTS EXTENDED SCHEDULE FOR BEACHFRONT RESTROOMS. In addition to the
regular hours noted in Section 2.0,the-City Beachfront Restrooms will be open until midnight for the following events:
• 4T"OF July 6th, 10th& 14th St. Restrooms
• Memorial Day Weekend 6th , 1 Oth&14th St. Restrooms(Fri—Mon)
• New Year's Eve 6th , 10th& 14th St. Restrooms
• Art Basel Week 21St street Restrooms
• Art Deco Weekend 6th , 10th&14th St.-Restrooms
• Food and Wine Festival 6th 1.0th& 14th St. Restrooms
• Gay/Lesbian Pride 6th , 10th& 14th St. Restrooms
• Polo on the Beach 21 st street Restrooms
• Sleepness Nights 6th , 10th, 14th St.&21St.Restrooms
During the above events,contractor will be expected to provide staffing levels suitable for the demands to upkeep these
facilities at no additional cost to owner. During Memorial Day and Spring Break, it will be a requirement to have porters at
the Lumus Park locations(6th, 10th and 14th-St.
2.2 RECOMMENDED GARAGE CLEANING & SCHEDULE. While the Contractor is expected to determine the best
approach to cleaning each parking facility, the City's Parking Department recommends that the Contractor follow the
maintenance checklist(see Section 2.2.1)and scheduled hours listed below.
0 7th 7 Street Garage
9
• Tuesday—Thursday: 6 a.m.—5 p.m./3 days @ 11 hrs per day/52 weeks
• Friday—Monday:6 a.m.—10 p.m./4 days @ 16 hrs per day/52 weeks
Total of 97 hrs per week
• 12th Street Garage
o Monday—Sunday:6 a.m.—10 a.m./7 days @ 4 hrs per day 152 weeks
Total of 28 hrs per week
• 13th Street Garage
o Monday—Sunday:6 a.m.—10 a.m./7 days @ 4 hrs per day/52 weeks
Total of 28 hrs per week
• 16th Street Garage
• Tuesday—Thursday: 6 a.m.—5 p.m./3 days @ 11 hrs/52 weeks
• Friday—Monday:6 a.m.—10 p.m./4 days @ 16 hours/52 weeks
Total of 97 hrs per week
• 17th Street Garage
• Monday—Sunday:6 a.m.—6 p.m./7 days @ 12 hrs per day/52 weeks
• Monday—Sunday:6 a.m.—12 p.m./7 days @ 6 hrs per day/52 weeks
Total of 126 hrs per week
• 42^d Street Garage
• Monday—Friday:6 a.m.—10 a.m./5 days @ 4 hrs per day/52 weeks
• Monday—Friday:4 p.m.—6 p.m./5 days @ 2 hrs per day/52 weeks
• Saturday&Sunday:6 a.m.—11 a.m./2 days @ 5 hrs per day/52 weeks
Total of 40 hours per week
• City Hall Garage
o Tuesday-Thursday:6 a.m.—5 p.m./3 days @ 11 hrs per day/52 weeks
c Friday-Monday:6 a.m.—10 p.m./4 days @ 16 hrs per day 152 weeks
Total of 97 hrs per week
14_
4'V tiA IBEACH
APPENDIX B
® Pennsylvania Garage
• Monday e Sunday:6 a.m.—6 p.m./7 days @ 12 hours per day/52 weeks
• Monday o Sunday:6 a.m.—12 p.m./7 days @ 6 hours per day/52 weeks
Total of 126 hrs per week
Section 2.2.1 Maintenance Check List
MAINTENANCE CHECKLIST
NAME: LOCATION:
DATE: TIME:
a
TRASH PICKED UP
WALL GRAFFIT FREE
EMERGENCY BOXES CLEANED
FIRE EXTINGUISHER BOXES CLEANED
RRSCLEA"ED
PICKED UP LEANED
DOOR FREE
GRAFFITI FREE
:•.
SAW L
T YES I NO -:I YES NO YES NO
FLOOR CLEANED
RASH CANS EMPTIED
GLASS CLEANED
YES NO YES NO YES• NO
GATE BOXES CLEANED
SPITTERS BOXES CLEANED
YES NO YES NO
TRASH PICKED UP IN PARKING LOT
YES NO '•• YES NO
FLOOR MOPPED FLOORS MOPPED
TRASH CANS EMPTIED TOILET CLEANED
DESK COUNTERS CLEANED TRASH CANS EMPTIED
TOILET PAPER SUPPUEO
YES NO SOAP SUPPLIED
FLOOR/TRACKS CLEANED PAPER TOWEL SUPPLIED
WALLS CLEANED MIRROR CLEANED
GLASS CLEANED
•' MENERNEW YES NO
PLANTERS/GRASSY AREAS CLEANED
GRAFFITI FREE
YES NO YES NO YES NO YES NO
i
i
COMMENTS/NOTES:
15
APPENDIX E
I
3.0 TECHNICAL SPECIFICATION
3.1 SCOPE OF SERVICES
The Contractor shall provide all supervision, administrative and technical support, labor, subcontractors, materials,supplies and
equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective completion of all services
described herein. The Contractor shall be fully responsible for providing customer service, quality control and all other services
listed herein. Unless otherwise specified,the Contractor will determine how often the work is to be performed, how much labor
is needed to perform the tasks,what methods will be used to complete the job and which supplies, materials and equipment are
needed. The results of the work performed under this contract will conform to the Quality Requirements. These performance-
based specifications express the City of Miami Beach requirements in the form of Quality Requirements. These work
requirements are provided as the City of Miami Beach's best gauge of the minimum quality standards to be met. The-Contract
Coordinator-(CC)expects that upon daily or periodic inspections that these minimum standards will be met or exceeded.
3.1.1 Contract Effort Required
A. The determination of the total daily.productive man-hour requirements to meet all quality requirements herein is the
sole responsibility of the proposing Contractor(s). The City may specify number of hours required for certain facilities. It is
of the utmost importance that the Contractor utilizes skilled and productive manpower to satisfactorily furnish the required
level of services specified in this contract. Failure on the part of the Contractor to utilize skilled and productive manpower
may produce unsatisfactory results which may cause the City to make deductions (fines) from the Contractor's monthly
invoices for unsatisfactory work or work not accomplished.
B. The work described herein shall be performed within the following specified time periods Monday through Friday,
City holidays excluded, unless specifically approved or requested by the City's Contract Coordinator (CC). Parking
Garages operate seven days a week and require cleaning as suggested in Appendix B.
1.Normal working hours of building occupants are 8:00 am thru 6:00 pm unless otherwise noted. For more information
on the-hours of operation for each City facility and parking garage, please refer to the Appendices A and B provided.
2.The contract consists of providing janitorial service to City facilities and parking garages which include administrative
offices, recreational facilities, parking facilities and public restrooms. Special arrangements will be made for those
areas which must be cleaned during daytime hours. Specific rooms and areas requiring daytime services are listed in
the attached Appendices A and B.The contractor shall provide any additional per-square-foot cost associated with day
cleaning services above the normal monthly charge if specific services are requested by the CC.
3.All work shall be performed between the hours of 5:00 p.m. and11:00 p.m. except for the servicing and supplying of
restrooms,or as specified by each facility's hours of normal operation in the attached Appendices.
C. All cleaning shall be accomplished utilizing the latest technology, products, equipment, industry practices,
specifications and recommendations in order to achieve the quality standards.
3.1.2 Supervision
The Contractor will ensure that all work required by this contract be satisfactorily supervised. The Contractor shall provide
sufficient onsite supervision as is essential to carry out all the terms and conditions of this contract. The Contractor shall
provide the City's Contract Coordinator with the name, location, and telephone number of the supervisor(s) specifically
designated for this contract. The supervisor(s) shall be available at all times while contract work is in progress to receive
notices, reports, or requests from either the Contract Coordinator or the designated Contract Coordinator's Representative. The
project manager and supervisory employees must be able to read,write, and speak English. No City employee is authorized to
exercise either direct or indirect supervision over the Contractor's employees.
16
APPENDIX B
3.1.3 Services Required
A. All City facilities except for parking garages to be serviced are described in the Appendix A. The figures contained in
the descriptions are approximate(building square footages)and are estimates of the building statistical data. The City is
not liable for errors which may occur in this data. The Contractor is responsible for verifying all dimensions and
quantities. The data contained in Appendix A is not intended to substitute for actual site visits.
B. The parking garages to be serviced are listed in Appendix B. The Contractor shall be responsible for providing labor,
supervision, insurance, machinery and equipment, trucks and any other tools, equipment, accessories, and things
necessary to meet the cleanliness standard as specified herein.
C. The Parks and Recreation Department provides after-school and summer camp programs throughout the year. In
2009/2010, the after-school program had approximately 3,212 participants enrolled in all quarters, an average of 1,070
per season. In 2010, the summer camp program was filled to capacity. Approximately 1,407 campers were enrolled in
day camps and 871 in specialty camps.
D. With the exception of work ordered under the additional services provision of the contract, all work shall be
performed within the normal five, six or seven day week observed by the building occupants, City holidays excluded, as
specifically approved by the Contract Coordinator and the Property Management Director,or designee.
E. The Contractor shall maintain the building(s) listed herein in a"CLEAN" condition. Through innovation, technology,
or other means,the Contractor shall perform the required cleaning services in order to meet the quality and performance
standards at frequencies determined by the Contractor. The Contractor shall provide sufficient supplies, materials, and
equipment to adequate) maintain the remises at an acceptable level of cleaning consistent to comparable industry
Y P P 9 P
standards for this t f
type o contract.The Contractor shall also be responsible for all toilet paper, paper towels, hand soaps
and other consumables required to maintain restrooms and shower facilities located City-wide.
F. The definition of"CLEAN"will be to remove dirt,dust,water streaks,film,gum,grease,tar,stains, mold,scuff marks,
or any other extraneous matter from all surfaces or objects in order to resent an overall appearance of cleanliness. For
1 P PP (
more information, please refer to the 'Quality Requirements" sections for both City facilities and parking garages.)
Performance will be based on the Contract Coordinator's, or his designated representative's evaluation, of performance
and quality results, not the frequency or method of performance.
G. Additional Services
• The intent of labor services for HVAC, Plumbing, Electrical and General Maintenance are required on an "as needed"
basis for the following type of facilities: Beachfront Public restrooms, Public Parks and restrooms, Parking garages.
Contractor shall be required to triage and make repairs for these facilities should the need arise in a timely manner.All
cost for materials associated with repairs will be construed as a pass through with a percentage of mark-up.
• Garage Pressure Cleaning Requirements: Heated water is to be used for the power washing of the parking structures,
with a minimum of at least 250 degrees, and up to 350 degrees with a minimum pressure of 3,000 PSI. Power
washing is intended to remove beverage stains, gum, fluids and other stains in general. Deep cleaning is defined as
scrubbing/sweeping and degreasing of the parking structure vehicle lanes and stalls and the stair cases. This work
must remove stains, fluids, oil build-up, dust. The disposal of any waste water and litter resulting from the cleaning
process, shall be the responsibility of the contractor. PLEASE NOTE THAT ELEVATOR LANDINGS SHOULD BE
AVOIDED AT ALL TIMES IN ORDER TO PREVENT WATER INTRUSION IN THE ELEVATOR PITS. All elevator
landing areas will be cleaned and maintained by methods of damp mopping. These services may be done quarterly or
as needed.
17
MtAM BEACH
APPENDIX B
• Cost per service for washing down garage ramps: Use a hose to wash down ramps, no pressure. Wash the corners
and verticals walls up to 4 feet high. Washing down is intended to maintain the garage free of dust and odors. These
services will/may be done weekly or as needed—please provide quote per service.
3.1.4-Existing Deficiency Inspection
A. Commencing no later than five (5) calendar days after notice of award to the Contractor, the Contractor's project
manager,or designee,and the Contract Coordinator's Representative, or designee,shall together make a complete initial
inspection of all affected space which is covered by this contract. The purpose of this joint inspection is to develop an
existing deficiency report to be completed within fifteen(15)calendar days.
B. The joint inspection must also be reviewed and approved by the Property Management Director,or designee, prior to
any further actions.
C. The Contractor shall submit to the City's Contract Coordinator within fifteen (15)calendar days after completion and
approval of the joint inspection, a copy of said report along with a schedule to correct each deficiency.
3.1.5 Service Calls
A. A service call is a report by building occupants, City personnel, or other interested parties, of a custodial problem
and the Contractor's subsequent response to, and correction of the problem. Service calls include any needed
maintenance requiring three(3)hours or less of labor.
B.The Contractor shall develop and implement a system to receive, respond to, and track all service calls, trouble calls,
or other operational problems,and shall maintain a service call log containing,at a minimum,the following information:
• Name and telephone number of the requester.
• A description and location of the problem.
• Time and date call was received.
• Description of the action taken to resolve the problem, the time, date and method (in person, e-mail, telephone) of
corrective actions that were reported to the requestor.
C. The Contractor shall maintain the service call log and shall have an updated copy(within the proceeding 8 days) of
the service call log located at the building site and be available for inspection by the Contract Coordinator at all times.
D. For regular, non-emergency service calls, the Contractor shall respond promptly (within 1 hour) to requests for
service. If the service call cannot be resolved within one (1) hour due to circumstances beyond the Contractor's control,
the Contractor shall immediately notify the Contract Coordinator of the problem and of the estimated time and date that
corrective action will be completed.
E. Emergency service calls are defined as those service calls required when the work consists of correcting failures,
which constitute an immediate danger to personnel or property, or when the work consists of correcting failures, which
have interrupted or adversely impacted either City operations or building occupant operations. The Contractor shall
provide response, including qualified personnel at the emergency site, within thirty(30) minutes during normal operating
hours and within 1 hour after normal building operating hours and on weekends and holidays.
3.1.6 Quality Requirements for all City Facilities except Parking Garages
A. Restrooms (Includes public and private toilets, lounges, showers, holding cells, locker rooms and utility
sinks)
• Floors,walls,ceilings,fixtures, mirrors and partitions shall be cleaned utilizing a cleaner disinfectant.
18
APPENDIX B
• All surfaces shall be free and clear of spider-webs, mildew, graffiti, stickers, chewing gum and all other deleterious
materials.
• All grout surface areas shall be maintained at a cleanliness level that provides a uniform appearance.
• The floors, including corners and baseboards shall be clean and dry, and present an overall appearance of
cleanliness.
• Fixtures shall be clean and bright.
• There shall be no obvious dust,stains,green mold or encrustation.
• All supply dispensers shall be maintained to meet the needs of the tenants and visiting population. Should the
dispenser become inoperable, Janitorial Contractor shall notify Contract Coordinator immediately. Waste and
sanitary napkin receptacles shall be emptied,cleaned and disinfected.
• Liner bags shall be replaced daily.
• Liner bags removed from the sanitary napkin receptacles shall be collected in separate containers for disposal.
• All restrooms must be fully stocked at all times to include but not limited to soap,toilet paper and paper towels where
applicable.
• There shall be no obvious signs of dust on any surface.
• During the day, empty waste receptacles and refill supply dispensers.
• Restrooms shall be maintained free of discarded materials and trash.
• Obvious signs of water stain and smudges shall be removed from all surfaces.
• All floor drains shall be maintained to avoid odors and insects.
• Monthly deep cleaning of locker rooms,to include toilet,showers and lockers.
A.A.Beachfront Restrooms.In addition to the above for regular restrooms,the following will be required:
• Four(4)to(6)full cleanings per day depending on condition at inspection.
• Documented inspection every 1 %hours.
• Restocking as needed based on the inspections.
• Pressure Cleaning For Seachfront Restrooms.
o Once a week a pressure cleaning will be required for all restrooms. Interior pressure cleaning only.
B. Room Cleaning (Includes all office space, conference rooms, storage areas, food service/break areas,
common areas)
• All space utilized by the occupants shall be covered by this contract and shall be free of obvious dirt, debris, spider
webs and dust.
• Trashcans and recycling containers shall be emptied and kept clean and free of dirt,stains,and debris.
• Glass surfaces shall be clean and free of smudges.
• Furniture and all surfaces below 72 inches shall be free of obvious dust,dirt and debris.
• All spillages,dirt accumulation or crusted material on carpets shall be removed along with spots and stains.
• There shall be no evidence of fuzzing caused by harsh rubbing or brushing.
• -Cleaned spots shall blend with adjacent areas of carpet.
• Carpets shall be vacuumed daily to remove obvious dirt and debris.
• Resilient flooring will be maintained at a high level of luster and free of all types of marks.
• Entrance and elevator carpets shall be clean and free of dirt and debris. All trashcans used for food remnants will be
cleaned and disinfected.
• Walls shall be free of streaks, spots and foreign matter.
• Drinking fountains shall be cleaned and free of watermarks and any other debris or encrustation.
• Drinking fountains shall be maintained at a high level of sanitation.
C. City Commission Chambers
• Horizontal and vertical surfaces shall be free of obvious dust and dirt accumulation.
19
eN IMANA,1 BEACH
APPENDIX B
i
• Glass desktops and both sides of plate glass entrance doors shall be free of smudges and fingerprints.
• Chairs and seats will be free of any spots or stains.
• Carpet shall be free of spots and stains.
• Resilient floors will be maintained at a high level of luster and free of marks.
• Wooden floors will be stripped and paste waxed in accordance with the paste wax manufacturer's instructions.
• Floor surfaces shall be maintained clean and free of debris or foreign matter.
• No dirt shall-be left in corners on or near baseboards, behind doors or under furniture.
• The finished area shall have uniformly high luster without unsightly finish buildup, scuff marks, or soiled/dirty
appearance.
• Podiums and fixed equipment shall me maintained as clean and sanitary
D.Entrance Lobbies and Corridors
• Floor surfaces shall be maintained clean and free of debris or foreign matter.
• No dirt shall be left in corners or near baseboards, behind doors or under furniture.
• The finished area shall have a uniformly high luster without unsightly finish buildup.
• Carpeted surfaces shall be vacuumed to remove obvious dirt and debris.
• Metal surfaces shall be free of smears,stains, and finger marks,clean and bright and polished to a uniform luster.
• Wood surfaces shall be free of dirt,dust or streaks.
• All horizontal, vertical and under surfaces shall be free of obvious dust, smudges or spots.
• Corners,crevices, moldings and ledges shall be free of obvious dust.
• Glass surfaces shall be clean and free of dust,smudges,spots,or soil substances.
• Brass surfaces shall have a uniform high luster without unsightly buildup.
• Thresholds shall be clean and free of dirt,debris,oil,grease and grime.
• Drinking fountains shall be cleaned and free of watermarks and any other debris or encrustation.
• Drinking fountains shall be maintained at a high level of sanitation.
• Entrance, elevator and walk-off mats shall be clean and free of dirt, grime, stains, and excessive buildup or crusted
material.
• All vending machine, pay on foot stations, mailboxes, fire pull station, strobe lights, building directories shall be
maintained free and clear of smudges, dust, debris and spider-webs.
E.Carpet Cleaning/floor Care
• Carpeted areas shall be maintained clean and free of di rt, debris foreign ma tt er, stains, soil etc.; minimum
requirement to shampoo carpet(4X/yr)and/or following recommendation of manufactures specification.
• Carpet cleaning shall be performed using a low moisture cleaning method,which leaves little or no residue.
• The cleaning agent used shall be a completely synthetic, biodegradable detergent that is fast drying.
• Suitable commercial or industrial equipment shall be used to remove all foreign matter and loosen matted pile.
9 P
• A water pickup vacuum shall be used to remove moisture when soil extraction method is used.
• V.C.T.Tile/Terrazzo/Floor Tile/Wood Floors/Other: . The finished area shall have uniformly high luster
without unsightly finish buildup,scuff marks,or soiled/dirty appearance.
F.Stairways
• Landings and tread surfaces shall be free of dirt, litter, dust and other foreign substances and shall present an
overall appearance of cleanliness.
• Doors and Hardware, Railings, ledges, grilles, fire apparatus and doors and door tracks shall be free of dust and
foreign substances.
• All surfaces shall be clean and free of obvious dust, smudges, marks or spots.
G1.Elevators
• All vertical and horizontal surfaces shall be clean and free of dirt,dust and smudges and foreign matter.
20
` l B (-_H
APPENDIX B
• No accumulation of debris shall be left in corners.
• Areas shall be free of grease,tar,oil spots,etc.,and present an overall appearance of cleanliness.
• Door tracks shall be maintained free of dirt and debris.
• Floor surfaces shall be maintained clean and free of debris or foreign matter.
• No dirt shall be left in corners or near baseboards.
• The finished area of the cab shall have a uniform luster without unsightly finish buildup.
• Call button stations shall be maintained free and clear of smudges with a high luster finish.
G2.Elevator Lobbies/Landings Parking Garages
® All elevator lobbies/landings shall be maintained clean by damp mopping or an approved equal method to avoid
water intrusion into elevator shafts.
H.Food Service(includes kitchen,vending,snack bar and cafeteria to be cleaned daily)
• Except as indicated in the following paragraph,food service areas shall be the same as room cleaning.
• Floor surfaces shall be maintained clean and free of debris or foreign matter.
• No dirt shall be left in Corners on or near baseboards, behind doors or under furniture.
• The finished area shall have uniformly high luster without unsightly finish buildup, scuff marks, or soiled/dirty
appearance.
I. Solid Waste Collection
• All solid waste and recyclables generated shall be collected and removed to the designated areas as specified by
CC.
• Solid waste and recyclables should be collected separately and disposed in the proper solid waste and recycling
dumpster.
• Rooms used for the collection of solid waste and recyclables shall be clean and present an overall appearance of
cleanliness to include odor control. Doors must remain closed at all times.
• The City will furnish all solid waste and recycling containers.
J.Outside Areas
• All areas immediately surrounding the facility, including sidewalks, plazas, loading docks, planters and platforms
shall be free of dirt,debris,cigarette butts and chewing gum.
• Surfaces shall be scrubbed when necessary to remove stains caused by food or liquids.
• No dirt shall be left in corners,crevices or where sweepings were picked up.
K.Glass Cleaning and Blind Cleaning
• All glass(to include spandrel glass, glass over and in exterior and vestibule doors, all plate glass around entrances,
lobbies and vestibules)shall be clean and free of dirt,grime,streaks and excessive moisture and shall not be cloudy.
• Window sashes, sills, woodwork and other surroundings of interior glass shall be wiped free of drippings and other
watermarks.
• Where accessible, both sides of glass shall be clean and free of dirt,grime,streaks, etc.
• All sides of blinds,tapes and valances shall-be free of dust.
L. Window Washing(on an as needed basis via request for quotes)
3.1.7 Quality Requirements for all City Parking.Garages.
A. Garage Cleanliness
To be cleaned daily-See Recommended Scheduled Hours.
• Walls are free of graffiti
21
;NA 1 LAM 1 BE H
APPENDIX B
• Emergency boxes cleaned
• Fire extinguisher boxes cleaned
• Fire Hose Connection pipes cleaned
• Planters cleaned
• Glass surfaces shall be clean and free of smudges.
• Trashcans shall be emptied and kept clean and free of dirt, stains,and debris.
• All space utilized by the occupants shall be covered by this contract and shall be free of obvious dirt,debris,and dust.
• Vehicular charging stations to be cleaned
E. Stairwells
• Landings and tread surfaces shall be free of dirt, litter, dust and other foreign substances and shall present an overall
appearance of cleanliness.
• Railings, ledges,grilles,fire apparatus and doors and door tracks shall be free of dust and foreign substances.
• All surfaces shall be clean and free of obvious dust,smudges, marks or spots.
• All areas must be free of odor.
• All areas must be free of graffiti.
C. Cashier booths
• All space utilized by the occupants shall be covered by this contract and shall be free of obvious dirt,debris,and dust.
• Trashcans shall be emptied and kept clean and free of dirt,stains,and debris.
• Trash Rooms in garages shall be clean and present an overall appearance of cleanliness to include odor control.
Doors must remain closed at all times.
• All glass (to include spandrel glass, glass over and in exterior and vestibule doors, all plate glass around entrances,
lobbies and vestibules)shall be clean and free of dirt,grime, streaks and excessive moisture and shall not be cloudy.
• Window sashes, sills, woodwork and other surroundings of interior glass shall be wiped free of drippings and other
watermarks.
• Where accessible, both sides of glass shall be clean and free of dirt,grime,streaks,etc.
• Resilient flooring will be maintained at a high level of luster and free of all types of Tmarks.
D. Equipment
• Gate boxes cleaned
• Ticket Spitters boxes cleaned
E. Office
• All space utilized by the occupants shall be covered by this contract and shall be free of obvious dirt,debris,and dust.
• Trashcans and recycle bins shall be emptied and kept clean and free of dirt,stains, and debris.
• Glass surfaces, included glass doors and fames,shall be clean and free of smudges, including door glass and frames.
• Furniture and all surfaces below 72 inches shall be free of obvious dust,dirt,debris and spider webs.
• All spillages,dirt accumulation or crusted material on carpets shall be removed along with spots and stains.
• Cleaned spots shall blend with adjacent areas of carpet.
• Carpets shall be vacuumed to remove obvious dirt and debris.
• Resilient flooring will be maintained at a high level of luster and free of all types of marks.
• Entrance and elevator carpets shall be clean and free of dirt and debris. All trashcans used for food remnants will be
cleaned and disinfected.
• Walls shall be free of streaks,spots and foreign matter.
• Drinking fountains shall be cleaned and free of watermarks and any other debris or encrustation.
• Drinking fountains shall be maintained at a high level of sanitation.
22
:�:F'�2 ,A:%IE
APPENDIX B
F. Elevators
• All vertical and horizontal surfaces shall be clean and free of dirt,dust and smudges and foreign matter.
• No accumulation of debris shall be left in corners.
• Areas shall be free of grease,tar,oil spots,etc., and present an overall appearance of cleanliness.
• -Door tracks shall be maintained free of dirt and debris.
• Floor surfaces shall be maintained clean and free of debris or foreign matter.
• No dirt shall be deft in corners or near baseboards.
• The finished area of the cab shall have a uniform luster without unsightly finish buildup.
• Call button stations shall be maintained free and clear of smudges with a high luster finish.
G. Garage Exterior
• Area must be free of graffiti
• All areas immediately surrounding the facility, including sidewalks, planters, and grassy areas shall be free of dirt and
debris.
• Surfaces shall be scrubbed when necessary to remove stains caused by food, liquids and chewing gum.
• No dirt shall be left in corners, crevices or where sweepings were picked up.
H. Bathrooms
• Floors,walls,fixtures and partitions shall be cleaned utilizing a cleaner disinfectant.
• The floors, including corners and baseboards shall be clean and dry, and present an overall appearance of cleanliness.
• Fixtures shall be clean and bright.
• There shall be no obvious dust,stains,green mold or encrustation.
• All supply dispensers shall be maintained to meet the needs of the tenants and visiting population.Waste and sanitary
napkin receptacles shall be emptied,cleaned and disinfected.
• Liner bags shall be replaced daily.
• Liner bags removed from the sanitary napkin receptacles shall be collected in separate containers for disposal.
• There shall be no obvious signs of dust on any surface.
• During the day,empty waste receptacles and refill supply dispensers.
• Restrooms rooms shall be maintained free of discarded materials and trash.
• Obvious signs of water stain and smudges shall be removed from all surfaces.
I. Pay-On-Foot Machines and Other Parking Equipment
• All parking equipment and vending machines in parking entrances and exits shall be hand cleaned to including all Pay-
On-Foot machines.The parking equipment cannot be cleaned with any abrasive cleaners and under no circumstances
should the equipment be exposed to running water and/or poured/sprayed liquids.A damp moist cloth/chamois may be
used. The City's Parking Department will provide the Contractor with the factory and City guidelines to ensure
equipment warranties are not placed in risk.
3.1.9 Services Excluded. Unless otherwise noted, all services are included as a part of this scope of work. The following
services are exceptions to this statement:
• Pest Control Services
• Solid Waste Recycling Removal
• Landscape Maintenance Services
• Facility Security Services
• Facility Repairs
3.1.10 Miscellaneous Contractor Requirements
• Turn off unnecessary lights.
23
APPENDIX B
i
• Report fires, hazardous conditions, and items in need of repair to the-CC.
• Lock rooms in secure areas after cleaning and return keys to designated office.
• Turn in lost and found articles to the CC.
• Assign sufficient daytime staffing to be responsive to complaints relatedto cleaning.
• Notify the Security contractor/officer when an unauthorized or suspicious person is seen on the premises.
• During daily tour each workday, ensure that all machines and appliances are shut off or disconnected; that no
smoldering, smoking, or burning materials are in ashtrays, trash receptacles or in trash handling room, or holding
areas.
• The Contractor shall be responsible for locking doors after completing cleaning in all secure areas. Additionally, the
Contractor shall be responsible for securing the building after the cleaning of each facility.
• It is the Contractors Responsibility to ensure all facilities are secure upon the departure of their cleaning staff.
3.1.11 Support Services(To be ordered under Additional Services)
• The Contractor shall furnish the man-hours per day to perform City-requested support services.
• The man-hours shall be furnished to the location specified by the Contract Coordinator.
• The Contract Coordinator shall specify the requirements for support services.
• The Contractor will furnish all equipment,supplies, and materials.
• The work shall include, but is not limited to,the following activities:
1. Servicing complaints and performing special cleaning required by vacating of space by occupants; alterations,
special conferences;cleanup work made necessary by toilet floods, rain and similar occurrences.
2. Provide all cleaning and servicing required by the Contract Coordinator.
• Support services recommendations by the Contract Coordinator must be reviewed and approved by the Property
Management Director,or designee, prior to notifying the Contractor.
3.2 QUALIFICATIONS Of PERSONNEL
A. Qualifications of Supervisory Employees
• The Contractor shall employ competent supervisory personnel capable of training employees on methods of
accomplishing the work performance and quality standards in this contract.
• The supervisor shall have in-depth knowledge of performance based and prescriptive cleaning and quality control
processes, procedures,supplies,and equipment.
• The supervisor shall, at a minimum, have completed a supervisory training course for this type of work and have prior
custodial experience in similar size and type building(s).
• The on-site supervisor is required to be fully conversant in English.
S. Qualifications of Other Contractor Personnel
• The personnel employed by the Contractor shall be capable employees, trained and qualified in custodial type work.
• Contractor shall train all employees on the building fire alarm system, and procedures to follow in the event of fire or
other emergency to include pulling of fire alarms,when necessary.
• The on-site supervisor will be required to attend an orientation conducted by the Contract Coordinator's
Representative. This will include an explanation of the occupant agency's functions and a tour of the building facility.
It will also familiarize contract employees with key client agency personnel and areas of the building/facility requiring
special attention.
C.Additional Training
The Contractor will be responsible for screening, interviewing,testing, and training to include, but not be limited to:
• In depth interview that includes job preferences, experience, goals, interests, attitudes, motivation and other work-
related attributes.
• The Contractor is required to provide necessary and on-going tenant relations or customer service training for their
employees. The training will stress.the importance of conflict avoidance and problem resolution. Emphasis will be
placed on grooming, proper attire and importance of professionalism and courtesy in day-to-day contact with building
occupants and visitors.
24
AA=hAl BEACH
APPENDIX 6
i
• The City believes that an effective training program is central to the success of using environmentally preferable
products. Training will include waste prevention and recycling improvement strategies and how perform job
responsibilities in an environmentally responsible manner.
• The Contractor is required to provide necessary, on-going, employee training in order to meet the performance
standards of this contract. Specific performance based work training may be necessary in order to perform efficiently
and effectively under this contract.
• Excellent Customer Service is the standard of the City of Miami Beach. As-contract employees of the City,employees
will be required to conduct themselves in a professional,courteous and ethical manner at all times and adhere to the
City's Service Excellence standards.The City's Service Excellence standards will be provided to the Contractor for
training purposes.
• Any and all training, must be paid at the applicable living wage rate pursuant to the City's Living Wage Ordinance(no.
2010-3682),which may be amended from time to time.
D.Uniforms
All personnel furnished to the City of Miami Beach must be uniformed. Each employee supplied by the Successful Contractor
will wear a uniform bearing the Contractor's name. Uniforms must be provided at the contractor's expense, and may not be
charged to the employee or deducted from the employees' paycheck, therefore reducing the hourly pay rate to less than the
living wage rate required by this solicitation.
E.-Contractor Employee Criminal Background Check and ID Badging-Requirements. It is a requirement of this bid that
contractor comply with all the requirements of Sections 1012.32 and 1012.465, Florida Statutes, requiring that only those
contractor employees that have successfully passed the background screening required by the referenced statutes and that
meet the standards established by the statutes be allowed access to any City location or prior to the provision of any
contract services. This requirement shall extend to all contractor representatives, agents or sub-contractors
performing duties under the contract. If a contractor's employee is away from the job for a period of 45 or more
days,the City will require a new criminal background check.The background screening will be conducted by The City
of Miami Beach Human Resources Department. Contractor will bear the cost, currently estimated at approximately
$40.00 per employee(subject to change from time to time), of acquiring the background screening required under
Section 1012.32, Florida Statutes,and any fee imposed by the Florida Department of Law Enforcement to maintain
the provided with respect to contractor and its personnel.The Parties agree that the failure of Awardee to perform any
of the duties described in this section shall constitute a material breach of this solicitation and any resulting agreement for
which the City reserves the right to terminate immediately with no further responsibilities or duties to perform under this
Agreement. Contractor agrees to indemnify and hold harmless the City, its officers and employees of any liability in the form
of physical or mental injury, death or property damage resulting in Awardee's failure to comply with the requirements of this
section or Sections 1012.32 and 1012.465, Florida Statutes.
Upon successful completion of the required criminal background check, the City will issue ID badges to each
contractor employee at a nominal fee, currently $10.00 (subject to change from time to time). Contractor agrees
that no contractor employee shall be allowed on any City property without a City issued ID badge worn at all times
in a visible and easily readable location. The transfer of ID badge from one employee to another is strictly
prohibited and shall be cause for all contractor employees responsible for such action to be immediately removed
from City property and contractor fined in accordance with the provisions of Section 4.5.Instructions on obtaining
ID badges will be provided after contract award.
Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s) or conviction(s) of any
offense within 24 hours of its occurrence. Contractor further agrees to immediately notify the City upon becoming aware
that one of its employees which were previously certified as completing the background check is subsequently arrested or
convicted of any disqualifying offense. Failure by Contractor to notify the-City of such arrest or conviction within 24 hours of
being put on notice shall constitute a material breach of the Contract entitling the City to terminate this Contract
immediately.
25
APPENDIX B
3.3 SERVICES,SUPPLIES, MATERIALS AND EQUIPMENT FURNISHED BY THE CONTRACTOR
A. General:
Except for those items or services specifically stated to be City furnished,the Contractor shall furnish all supplies,materials,
equipment and training necessary to perform work under this contract. All equipment must be properly guarded and meet
all applicable OSHA standards.
At the expiration or termination of the contract, all equipment furnished and installed by the Contractor to the building
equipment and systems shall remain and become the property of the Contract Coordinator.
B. Telephone and On=Site Communications;
The Contractor is responsible for providing telephone service for their use in making calls into or out of the facilities
they are cleaning and telephone and FAX machine at their administrative office for receiving and sending work orders
and other information. During City building coverage hours (Normal Tenant Working Hours), contract supervisory staff
shall be available using electronic means (cell phone, radio, pager, etc.) for immediate response to inquiries or in the
event of any emergency or equipment failure. The Contractor is responsible for providing e-mail capabilities either on
site or from a home/office location.
C. Subcontracting work. The Contractor will provide the Contract Coordinator copies of any contracts or subcontracts
entered into to provide any services required under this contract. All subcontractors must be approved in writing, by
the City. Contractors may subcontract to qualified janitorial services firms, with the prior written approval by the City,
when requested to provide additional personnel for special/major events or on an "as needed" basis. In the event of
contractor default, all contracts or subcontracts shall be assigned by the Property Management Director with approval
by the City Commission.
D. Overtime. No overtime for either regularly scheduled-or special events will be paid by City of Miami Beach for personnel
supplied by the Successful Contractor unless pre-approved by the CC.
4.0 PERFORMANCE CONTROL AND COMPLIANCE
4.1 Quality Control Plan(QCP)
A. The Contractor shall establish a complete-Quality Control Plan(QCP)to assure that the requirements of the contract are
provided as specified.
B. Within seven (7) days after award of the contract, and prior to notice to proceed, the Contractor shall submit a copy of
his/her program to the Contract Coordinator and Property Management Director, or designee,for review and approval. The
QCP shall be a system for identifying and correcting deficiencies in the quality of services before the level of performance
becomes unacceptable and/or the Contract Coordinator inspector's point out the deficiencies. This QCP is of paramount
importance and will be incorporated as an official part of the contract document.
C.The program shall include, but not be limited to the following:
• An inspection system that is tailored to the specific building(s) covered under the terms of the contract, and which
covers all services specified in the contract specifications.
• The Contractor will devise a checklist for use during the regularly scheduled and unscheduled QCP inspections. The
checklist used must be signed and dated by the inspector at the time the inspection is completed. Identify all personnel
who will be performing QCP inspections by name, title, and type of inspection each is authorized to perform. The
person who actually performed the work being inspected shall not perform Quality Control Inspections.
• A system to ensure that the Contractor's employees are notified of deficiencies found in their areas of responsibility;
that the noted deficiencies are corrected (if possible); and that these employees are counseled/retrained as necessary
to ensure that deficiencies do not recur.
• The Contractor shall maintain a local file of all inspections conducted by the Contractor or his/her employees, including
26
;z AMISEACH
APPENDIX B
the corrective actions taken. This documentation shall be made available to the Contract Coordinator during the term
of the contract. A copy of these inspection reports shall be submitted to the tCC or his/her representative upon
completion of the inspection process. The CC may compare inspections performed by the Contractor's inspectors
against the actual condition which exist at the point in time. A system to ensure that the Contractor's employees are
counseled/trained to ensure unnecessary office lighting is OFF when appropriate to enhance energy conservation
efforts.
D. Failure to submit a Quality Control Plan to the Contract Coordinator and Property Management Director for review and
approval in accordance with the terms of these specifications will result in the withholding of all monies due the Contractor
until the Plan is received, reviewed,and approved.
4.2 Quality Control Inspections
A. In regards to all City facilities and parking garages, the performance of Quality Control Inspections in accordance with
the approved Quality Control Program is an essential part of this contract. The Contract Coordinator will actively enforce all
aspects of the approved Plan under the supervision of the Property Management Director,
B. Quality control inspections of all specified operation, maintenance and repair services shall-be performed,at a minimum,
at the-following frequencies:
• Weekly by the on-site Supervisor(s)or CC approved dedicated Quality Control Inspector.
• Monthly by the on-site Supervisor(s) or Qualified Project Manager, performing on-site services at any of the facilities
covered under this contract.
• Quarterly by Qualified Corporate/Regional personnel not performing on-site services at any of the facilities covered
under this contract.
C. Qualified is defined as being sufficiently knowledgeable of all technical aspects covered under this contract which would
allow identification/discovery of improperly performed services.
D. Failure to accomplish and/or document quality control inspections at the frequencies reflected above,or failure to identify
deficiencies before the level of performance becomes unacceptable to the Contract Coordinator and the Property
Management Director, will result in a deduction being assessed. See "Liquidated Damages/Fines". This deduction will
be in addition to any deficiency deductions identified by the Contract Coordinator and approved by the Property
Management Director.
4.3 Quality Assurance Plan
A. General. The procedures and methods established in this Quality Assurance Plan will serve as a guide for all parties
involved ensuring that tenants and the City receive the services paid for and specified in this contract.
B. Partnering. In order to have an effective contract administration program that also ensures a successful business
relationship between City and the Contractor, all parties involved in the service delivery process must work as a team
and foster open and honest communication at all times. Close coordination and active cooperation on a continuous
basis between the Contractor and those representing the City are necessary to ensure a clean, safe, healthy working
environment,and a well maintained building.
C. Performance Evaluation: Both the Contractor and the Contract Coordinator at the time of contract award have agreed
upon the terms of the contract. The terms must also be reviewed and approved by the Property Management Director,
or designee. During the life of the contract, the Contractor performance will be documented by means of written
inspections, minutes of meetings, City /customer surveys and records, which will be retained as part of the official
contract file.
D. Inspections: The City's Contract Coordinator will make tours and inspections through the building and other areas
covered by this contract (except for parking garages, where these areas will be assessed by City staff) with the
contractor's representative whenever possible, to ascertain the level of services being performed. The Contractor will
be informed of less than satisfactory performance.
E. Performance Evaluation:
1. The CC will coordinate performance evaluation meetings with the Contractor and/or tenants. The written minutes
27
APPENDIX B
of these meetings will be prepared and distributed.
2. The Contractor shall acknowledge receipt of the minutes (within 2 working days), and will have the opportunity to
provide comments.
F. City/Contractor Meetings:
• The Contractor or the Contractor's on-site representative shall meet with the CC frequently, but not less than twice
each month during the first�3)three months of the-contract. Thereafter, meetings shall be as often as necessary
at the discretion of the CC, but not less than once per month. A mutual effort shall -be made to resolve all
problems identified during these meetings.
• Specific topics to be addressed by the CC during the regular monthly meeting to determine Contractor
responsiveness may include such areas as: effectiveness of Quality Control Plan; Corrective Action Plans;
proposal submittals for extra services;.
G. CITY/Contractor/Tenant Meetings:
• Meetings will also be held between the Contractor, selected building tenants and the CC on a monthly basis for
the first three months and thereafter on a schedule agreed to by the participants. The purpose of these meetings
will be to discuss the contractor's performance, areas of deficiencies, areas of satisfaction and tenant needs or
concerns.
• The CC will establish points of contact with tenant agencies to assist in monitoring contractor service delivery.
These agency points of contact should be kept informed of building services program activities with an added
emphasis or focus on specific customer feedback and tenant facility requirements.
• The minutes of CITY/Contractor/Tenant meetings and the results of tenant surveys should provide sufficient
performance data records to make sound business decision(s) when considering a contract renewal or new
contract awards.
H. Interim/Final Performance Evaluation Report:
• The CC/CSR will summarize all available performance information and prepare an interim evaluation report 90
calendar days prior to the anniversary date of the contract. These interim evaluation reports will be used to assess
past performance for consideration in exercising options and award of future contracts.
• Failure to pay employees in a timely manner will result in an unsatisfactory performance rating and affect the
Contractor's ability to receive future Contract Coordinator awards,and may result in termination of the contract.
4.5 LIQUIDATED DAMAGES/FINES. It is the intent of the City manager of the City of Miami Beach that all City facilities be
maintained in a clean and safe condition at all times in order to provide a professional work environment for its employees and
members of the public conducting business at city facilities. It is the Contractor's responsibility to provide professional janitorial
services to all city facilities they are contracted to maintain. In order to encourage Contractor contract compliance and provide
the city with a mechanism to penalize Contractors who continually fail to be in compliance with contract requirements, a fine
structure has been established and made a condition of this contract.The City of Miami Beach reserves the right to have the
facility properly cleaned by City staff or another outside vendor after the Contractor fails to take immediate corrective action on
discrepancies in which the Contractor was notified.All such costs incurred by the City as a result of the services provided shall
be charged to the Contractor.
Failure to properly clean facility as defined by the City's Contract Coordinator and Property Management Director will result in a
fine equal to 1/22nd of the monthly contract amount, per facility, per day, on facilities that receive five day per week cleaning,
and 1/30th of the monthly contract amount on facilities that receive seven days per week services. The Contract Coordinator,
through the approval of the Property Management Director, or designee, has the option to assess the fine on a prorated square
foot basis for areas not cleaned or partially cleaned.
Failure to provide adequate paper goods,soaps and other contract required consumables will result in a fine equal to the cost of
purchasing the products by City staff plus an administrative fee of$100.
Should the Contractor not comply with the required Quality Assurance Plan for all City facilities and parking garages, a warning
notice will be given to the Contractor. The Contractor will only be allowed one warning notice per quarter. Contractor will pay
28
hA1A;fVV BEACH
APPENDIX B
the City a sum of $500 for each subsequent notice. The Contractor may appeal to the Contract Coordinator in writing any
penalties or warnings no later then ten(10) business days from the penalty/warning date of issuance.
Deficiency/Cure Notices and Corrective/Term!nation Process:
If the CC and/or Contracts Compliance Specialist determines that there is/are deficiency(s)by the contractor in the performance,or
requirements set forth as part of this contract, the CC and/or Contracts Compliance Specialist will notify the Contractor of the
deficiency(s) in writing. The CC and/or Contracts Compliance Specialist will send a Cure Notice to the Contractor requesting that
they provide, in writing within seven (7) calendar days of notification, any/all actions proposed to be taken in order to correct/cure
the identified deficiency(s). If all parties (CC and/or Contracts Compliance Specialist, Contractor) agree that actual
damages/deficiencies would require more than seven (7)calendar days to correct/cure, a reasonable time frame, in writing, will be
determined based on a"meeting of the minds" between the CC and/or Contracts Compliance Specialist and the Contractor for the
identified deficiency(s). Should the CC and/or Contracts Compliance Specialist issue two (2) Cure Notices for the same
deficiency(s), or a total of three (3) Cure Notices within a twelve(12) month period, the City may exercise its right to proceed with
penalties and sanctions to include, but not limited to the following:
•The City may impose damages,for each week that a Contractor is found to have not complied with requirements set forth in
this contract;and,
o The City may suspend payment to the contractor,or terminate the contract; and,
The City may declare the contractor ineligible for future contracts for up to three(3)years or until all penalties and restitution
have been paid in full; and,
Compensation to the City for the costs of investigating and remedying the violation.
2
py'� ruq>9 C 3
APPENDIX B
APPENDIX C
Cost Proposal
MIAMI EAR
PROCUREMENT DIVISION
1700 Convention Center Drive
Miami Beach, Florida 33139
305-fi73-7490
i
0
UNITED SERVICES, INC.
TAB�#21
Oyr�yccess/s Gysto�erDrrVeh
APPENDIX «C„
COST PROPOSAL .___
_\ E
i
i
APPENDIX C
Cost ProvNosal
MIAMI BEACH
PROCUREMENT DIVISION
1700 Convention Center Drive
Miami Beach, Florida 33139
305-673-7490
I
----------------------------------------------------------OR-609 _-----
1 I 1
I
•Options. :ee- • -e -e e e • o o e I e e- o e- -e e bidder e o a o o e e 1- 1
I
1
0 0' -1 - 1 0 1 0 one or • - e 0 0 Oisqualh -bidder's e 1 0 - 0 • / ' a-- -/ a 1' its be I
I
0 e 1 0 • 0 0 0 • 0 • / 0 1 1 1 / • e 0 1 1- e I
1
1 e -e : ee° • e e •- e 1 a eoe o e o • • •' '' ' • i
Item Location Quantity Ulm
Unit Cost Total Cost 1-__-_--
------------ --------------------------------------4-----------------}-----------------�----------------4------------------}-------4
1 I City Hall 12 Month $8,487.14; $101,845.68;
------------J--------------------------------------1-----------------L-----------------L----------------1------------------1--------.
2 City Hall Garage Offices 12 Month $5,673.81; $68,085.721
I------------J--------------------------------------+-----------------+-----------------1----------------- ------------------+--------+.
3 777 Building 12 Month $1,605.09; $19,261.08-
_--_
-------- -------------------------------------- -----------------r---_---------_---r----------------T------------------q-------11
4 555 Building 12 Month $933.191 $11,198.28:
1------------ --------------------------------------T-----------------r-----------------r--------°-------4------------------T--------4
1 5 I Fleet Management 1 12 1 Month 1 $399.111, $4,789.32;
------------ --------------------------------------
6 I Sanitation Buildin 12 Month $544.24; $6,530.881 ;
1------------J-----------°°°---°°-------------------1-----------------1'-----------------L----------------J------------------1--------.
7 Police Athletic League and Rec Center 12 Month $1,723.25; $20,679.00;
I---------------------------------------------------+-----------------«-----------------a--_-------------{------------------
1 8 I Police Station 1 12 Month 1 $10 773.341 $129,280.08
1 1 1 I 1 I 1 1
1 9 1 Fire Station#2 Administration 1 12 1 Month 1 $261.291 $3,135.481 1
i '--------------------------------------1 1 1 I I 1
10 1 Fire Station 2 Support Services/EOC 1 12 $447.931 $5,375.161 1
Month
'------------J--------------------------------------1--- L-----------------L----------------1------------------1--------.
11 North Beach Police Substation 12 Month $216.50; $2,598.00;
1------------'--------------------------------------+-----------------L-----------------b----------------1-------------------+-------
-+
12 Property Mgmt Office&Maintenance 12 Month $394.91 $4,738.92-
I------------'1--------------------------------------+-----------------*-----------------I-----------------4------------------+----------I
13 Public Works Operations Building 1 12 Month 1 $336.67 $4,040.041
1------------4--------------------------------------T-----------------r------------------r----------------T------------------T---------
1 14 1 Marine Patrol Office and Public Restroom 1 12 1 Month 1 $262.011 $3,144.121 1
'------------ --------------------------------------
4 +----------___----}----------------°1-----------------4------------------}__--_-_�.
1 15 1 Police Internal Affairs 225 Washington) 1 12 1 Month 1 $217.701 $2,612.401 1
--------------------------------------1-----------------L-----------------L----------------1------------------1--------
16 S.Pointe Park Beach Public Restroom 12 Month $1,333.79; $16,005.48;
1------------a--------_-°---------------------------+----------°------L-----------------F-----------------+------------------+--------+
17 1 3rd Street Beach Front Public Restroom 12 Month $1,333.791 $16,005.48:
1°-----------4--------------------------------------T-----------------r-----------------r----------------T------------------T-------4
18 1 6th Street Beach Front Public Restroom 12 Month 1 $1,333.79 $16,005.48
---- ------------------------
1 19 1 10th Street Beach Front Public Restroom 1 12 1 Month 1 $1,333.791 $16,005.481 1
'------------J--------------------------------------1-----------------L-----------------L----------------J------------------1--------
20 1 14th Street Beach Front Public Restroom 12 Month $1,333.79; $16,005.48;
1.°----------J--------------------------------------+------° --+-----------------L---------
_-______ ___----J------------------1-_-__-_J<
21 21st Street Beach Front Public Restroom 12 Month $1,333.79; $16,005.48;
I°-----------
--------------------------------------------------------}-----------______-----------------+------------------+---------
22 35th Street Beach Front Public Restroom 12 Month $1,333.791 $16,005.481
1-°---------- --------------------------------------T-----------------r-----------------r----------------T------------------T--------
1 23 1 46th Street Beach Front Public Restroom 1 12 1 Month 1 $1,333.791 $16,005.481 1
1------------4--------------------------------------4-----------------}-----------------I-----------------4------------------}-------.4.
1 24 1 53rd Street Beach Front Public Restroom 1 12 1- Month 1 $1,333.791 $16,005.481 1
------------J--------------------------------------1-----------------L-----------------L----------------1------------------1-------J
25 64th Street Restrooms 12 Month $1,333.79; $16,005.48;
1------------4--------------------------------------+---------_---__--L-----------------L----------------'+---------------------------
e.
26 Unidad Senior Ctr Public Restrooms 12 Month $1,333.79,' $16,005.48:
1------------y--------------------------------------T-----------------r-----------------r----------------T------------------T--------
1'
27 11 7th Street Parking Garage 12 Month $6,286.781 $75,441.36
---------------------
1 28 1 City Hall Parking Garage 1 12 1 Month 1 $6,288.281 $75,459.361 1
'------------ --------------------------------------
29 1 Pennsylvania Parkin Garage 1 12 1 Month 1 $8,384.001 $100,608.001 1
1------------J----------------------------- -------1-----------------L-----------------L----------------1------------------+--------j
30 Sunset Harbor Parking Garage 12 Month $1,834.00; $22,008.00;
°-----------'-------°-------°----------------------+--___-___-__-_-°-F---------------__1--__-__-_---------e-----------------°+--------I.
1 31 1Parking Department Operations Building 1 12 1 Month 1 $261.291 $3,135.481 1
I 1 I 1 1 1 1 I
• � � • -® - $840,026.64 --°___-
1 1 ' ------- I 1 1 1
Proposer r:� ; Signyfur�of AuthoriT f s nt r e I'Name and Title of Autberized
�i 1 1
';y�Eg% --------
r
f
__________m----------------------------------------------------------------------
1
ADDITIONAL SERVICES GROUP 1 I
s
• to a •e- • °o -e • • • o e o a e o- • •- -• e o •o- o e o • • • e o-
• - e eo- • o e -o ••- o e a e- o e o o 0 0 e • e i �
Item Location Quantity U I M I Unit Cost Total Cost
1-----------J-----------------------------------------1------------------------------------------_---_----------J_-------------------I
1 1 !General Office/Room Cleaning 100,000 1 Square Feet $0.01; $500.00;
------------------------------------------------------4-------------------4-------------------4_________________
2 ;General Meeting Area Cleaning +_______________-___,
4,800 Square Feet 11 $0.01 $33.601
I-----------1-----------------------------------------Y--_----------------1-------_---------_--- ----------------- -------------------P
' 3 1 Entrances, Lobbies&Corridors 4,000 1 Square Feet 1 $0.011 $28.001
1-----------7------------------------------------------' ------' --°____-I I 1
4 4 700 Square Feet $0.01' $32.90'
�.__________�_'.Stairways General Building 1 -----1 q 1 ------1 1
-------------------------------1------------° J-------------------°-I--°---_---- -I-----_--------------1
5 ;Elevators 1,400 Square Feet $0.01; $7.00;
----------- -----------------------------------------4-------
6 ;VCT Tile Cleaning 15,000 Square Feet 11 $0.01; $90.00;
I-----------4----------------------------------------- -------------------- ______-_-___-----------------_-------+---_-_-_---------_-/
7 ;Carpet Shampoo 65,000 1 Square Feet $0.03'. $1,950.00'.
I-----------,-----------------------------------------T------------------T-------------------,------------------ -------------------r
8 1 Food Service Areas 1 2,000 1 Square Feet 1 $0.011 $18.001
-----------A-----------------------------------------4-------------------------------------- -----------------q--------------------I
9 'Outside Areas 11 10,000 ; Square Feet $0.00; $40.00;
_--_----- ---y___________________I
10 -Pressure Cleaning Garage Ramps 70,000 Square Feet $0.051 $3,500.001
I-----------------------------------------------------;-------------------1-----------------------------------------------------------I
11 ;Pressure Clean Garage Stairs 4,000 Square Feet $0.051 $200.001'
1-----------�-----------------------------------------y------------------t___________--------ti-----------------4------------------°°I
12 -'Glass&Window Cleaning 1st Floor 1 2,000 1 Square Feet 1 $0.021 $40.001
1°°°--------,--------°--------------------------------' ------'---------------------I i - If
13 'Glass&Window Cleaning Floors 2+ ' 1,000 1 Square Feet 1 $0.05' $50.00'
'-------- I----------------------------------___-J --------------------I
14 ;Hosing of Ramps @ Parking Garages 70,000 Square Feet $0.00; $280.00;
1------------------J____________________J_----__-_-_______l_______----__-----_6
15 ;Hand Sanitizers(including refills as needed) 50 Month Rate Per Unit $50.00; $2,500.00;
----------- ------------------------------ ------------------ ---------------------
I 1 1 1 I 1 I
1 1 1 I 1 I 1
1---------------------- --- - ' -------- -------- '------------------ '
I 1 �- _.�_____________ --�
,Proposert( �.� i` ��,Jfd � �; SignatJ''I�e of Authorized s ntati �g ;Name and Title of Authorized ;
1-__________J_____________________1,. 5-----------__ `__-J r� ____l
l� A
1
---- -------------------------------------------�R6UP 2- --------------------------
--_---
---------------------------------- --------
-
I
I
C o •e • Coe- • -• -e e e o o a o e e e- • o- -o • oee- oee e o e e o- I
1
, I
. • o° -e - o •e • • - • • - e o e e e - e oe° o o • - o o e ' •-- -e a e- e- 1
r ,
o • ee a oe • e e • - • a - oee- o - o e - eee- e I
I
I
• e -e e•- • e o e- • e • o 0 0 • e o • ' • •' �° � • t '
Item I -
' Location � Quantity � U!M I Unit Cost I Total Cost I 1
i ;------------y--------_ I ' ---------_ ' ' ' '
___________________°_°____---t_________-_______p-__--_ t________-_______y__________________y________1
i
;South Pointe Park Ocean Rescue Facilities
1 11& Acivity Room 1 12 I Month 1 $298.621 $3,583.441 1
1------°--°--1----------------------°------°°-------' ' -------- ' ---------1 I I
' 2 'Scott Rakow Youth Center Complex 12------ ___°-Month T $4,338.631°______--$52,063.561,
1
' 3 (Scott Rakow Youth Center Ice Rink ' 12 ' Month 1 $1,441.421 $17,297.041 1
----------_-J-----__ -----1-----------------L------_--_------y----_-----------J------------------J------_-t
4 'South Shore Community Center 12 Month $3,603.56; $43,242.72;
------------j--------------------------------------+-----------------I------------------------------------°�---------------------------
f
5 121st Street Recreation Center 12 1 Month 1 $895.861 $10,750.321 '
I I I I I I I I
' 6 'North Shore Rec &Tennis Center 1 12 ' Month 1 $6,265:801 $75,189.601 '
--------------------------------------' -------' ----- I I I I
1 7 'Normandy Shores Park ' 12 1 Month $328.391 $3,940.681 '
,
'------------J--------------------------------------1-----------------L-----------------`__--__________--J------------------J--------l
8 ;Normandy Shores Guardhouse 12 Month $90.92; $1,091.04;
I------------.--------------------------------------i---_---_---_-----L-----------------------------_----4------------------4----_--_l
9 ;Normandy Isle Park&Pool 12 Month $812.56; $9,750.721
-------------y--------------------------------------t-----------------p--------------_-.y.-----------------4------------------y--------
f
1 10 'Parks Maintenance Facility ' 12 ' Month 1 $251.311 $3,015.721 '
I I ---------------
I I 1 I I I
' 11 10cean Front Auditorium 1 12 1 Month 1 $410.601 $4,927.201 1
1------------71--------------------------------------{-----------------F---------------------------------q------------------I--------I
1 12 1 Beach Patrol Office 1 12 1 Month 1 $180.001 $2,160.001 1
I.-----------J--------------------------------------1---__------------L------------____1________________J__----------------J--------1
13 'Flamingo Park Pool 12 Month $400.00; $4,800.001
-----_------'----------------------------------°---+-----------------F----------------"'F----------------•-------------------j--------1
1 14 Flamingo Tennis Center and Restrooms 1 12 1 Month 1 $485.981 $5,831.76 1
I I I I 1 I I 1
,._—_—____°__ -- —__—_-- t°—°°----------°—r----------------t--------------°—�------------------4--------r
1 Flamingo Park Baseball,Football Stadium&' 1 1
' 15 'Softball Field Restrooms 1 12 1 Month 1 $787.001 $9,444.001 1
'------------ --------------------------------------{-----------------F----------------------------------1------------------ --------t
16 ;North Shore Open Space Offices 12 Month $155.00; $1,860.00;
I---__-------y--------------------------------------+-----------------p_---------------�'----------------y------------------y--------
1
17 ;Muss Park Pavilion&Restroom 12 Month $267.421 $3,209.041
1------------7--------------------------------------T----------------------------------T----------------4------------------7--------f
1 18 'Crespi Park Center&Restroom 1 12 Month $311.101 $3,733.201 1
I I
' ----' --------------------------' -------I --------_ I 1 I I
I-------° ------------ T---------- r°-----° r---------------- ---°----°--------- --------f
I
19 'Tatum Park Center&Restroom 1 12 1 Month 1 $213.941 $2,567.281 1
1------------;--------------------------------------;-----------------;---°-------------;L----------------;------------------;--------
;
' 20 'Stillwater Park Center&Restroom ' 12 1 Month 1 $276.541 $3,318.481 '
I------ ----J--------------------------------------1-----------------L------------------L----------------a---------------------------1
21 ;Fairway Park Center&Restroom 12 Month $345.67: $4,148.04:
------------y--------------------------------------t-----------------I----------_------t----------------4------------------y--------
�
22 1112th Street Parking Garage 12 Month ' $1,834.081 $22,008.961
_____________________
'
12 Month 23 116th Street Parking Garage 1 $6,288.281 $75,459.36' '
'------------ ---------------------
' 24 '17th Street Parking Garage 1 12 1 Month ' $8,500.001 $102,000.00' '
I------------J--------------------------------------1-----------------L----------------J_----------------J------------------J--------1
25 ;42nd Street Parking Garage 12 Month $2,620.12; $31,441.44;
--------------------------+___--------------N_____v--_-----__ .________ --------- -_____J___-____1
26 113th Street Parking Garage 12 Month $1,834.08 $22,008.96
--------r
o e -® - $518,842.56 1
I I I I I i i I
Proposer Signature of;4uth rized Repres ati Me and Title of Authorized
1 ' _ / 'representative ��
,L (' i 1 f'C E.ter'„ � ('' • "` Gf' G ' C f ' (4 /``I l 6
.�.. Y I 1
------------------------------------------------------------- -- -----____-;------_---------------�_7--------------- --------
i
-------------------------------------------------------- - -- ---------------------------------
1
ADDITIbIVAL�ERVICE��RbUP 2 _
1 �
' 0 / 0 0 / 0 0 / • e / 0 /1e' / / 0 - 1 • 1 ` e- -e / o' 1'
i .
o/- e • • 1- all a 1 • e • 1 / • • •' '' •
Item 1
Location I Quantity I U I M I Unit Cost I Total Cost
I I 1 I I 1
.. 1------------A------------------------------------°-----------------------�--------------------------------------I------------------
I
I 1 lGeneral Office/Room Cleaning 100,000 Square Feet $0.01 $500.001
�______2_°°°_;General Meeting Area Cleaning-_°--°__-___i-----------------4,800 �-°-°Square Feet �-----------------$0.01; ____-___-$33.60
;__________-- _____________________ q
------ ----------------- ----------------- ------------------
I 3 (Entrances Lobbies&Corridors ' 4,000 ; Square Feet ; $0.01; $28.00;
I------------J------------------------------------------L-----------------J------------------L-----------------J-------
___________l
4 'Stairways General Building 4,700 1 Square Feet 1 $0.01; $32.90;
1 1------------a------------------------------------------4-----------------a------------------1.-----------------a-----------------
5 ;Elevators 1,400 Square Feet $0.01 $7.001
1-----°------ ------------------------------------------r------------------------------------------------------4—°----------------r
I
6 -VCT Tile Cleaning - 15,000 I Square Feet 1 $0.011 $90.001
1 _______________________________�-----------------1 1 I 1
7 'Carpet Shampoo. 1 65,000 1 Square Feet 1 $0.031 $1,950.00;
'------------ ----------------------------- ----
8 ;Food Service Areas ; 2,000 Square Feet .$0.01; $18.00;
------------J--°---------------------------------------L-----------------J------------------L----------°°--°--J----------
9 ;Outside Areas 10,000 Square Feet $0.00; $40.00;
1---------°-°°1------------------------------------------1'------------------I--°-°-------------�------------------I------------------1
10 ;Pressure Cleaning Garage Ramps 70,000 1 Square Feet 1 $0.051 $3,500.00
r---°°—_---_4----------------------------°°--°—°-------r-----------------4------------------------------------r-----------------r
1 11 -Pressure Clean Garage Stairs 1 4,000 1 Square Feet 1 $0.051 $200.001
I1 1 I 1 ' ---------------- '
------------4------------------------------------------r-----------------°�------------------I-----------------I —r
12 'Glass&Window Cleaning 1st Floor I Square Feet ; $0.02; $40.001
2,000 ,
1------------d------------------------------------------L--------------_--J_-------------_---L-----------------J------------------L
13 ;Glass&Window Cleaning Floors 2+ 1,000 Square Feet $0.05; $50.00;
.1------------------------------------------L------______-----J------_-----------L-----_----__--_--.1--------_--_-------
14 l Hosing of Ramps @ Parking Garages 70,000 Square Feet $0.00; $280.00;
------------I------------------------------------------ -----------------4------------------------------------4------------------:
- 15 I Hand Sanitizers(including refills as needed) 1 50 1 Month Rate Per Unit I $50.001 $2,500.001
I I I 1 I 1 1
1-------------------------------------------------------r----------------- ---°------°-------r----------°°----- ------------------
r
16 '.North Shore Bandshell 1 12 1 per sevice event 1 $36.271 $435.241
I------------.I------------------------------------------F-------------____ ------------------F----------------- ------------------F
I
1 I I I 1 1 1
I I I 1 I I I
1_-----------J------------------------------------------L_______ ______J------_ __ __--------------J------------------t
Proposer Sigma uure6f Authorized R eska ive ,dame and Title of u horized r� Representative d� 1pi J,,' �I te �_ �" br ff ��
I.____-______J- ----- r._ ---- __I- ---L_ _ _ r_L_ __ _ —
_-______
1 1 __ _ __ ' r ___'_ -7----- 1 ------------- - ---- /y'� _ !;1
1 1 ---_-__-----1 r /( / I
I.-----_--°--�-------------------------°---- r------�7--------_ti-_--_-__---___----r-----___-___-_777+++___° ---- _►
1 1 I 1 1 1 1
------------1 1 1 I 1 I
1 I I 1 1 1 I
1 I 1 1 1 1
I I 1 1 1 I 1 1
1 1 1 1 °------' ' -----------r
1'--------°--7-°°----------------------------°-----°-°°-r----------------_1_°-___°-°°_ r-------------°°--1--°--°° I
1 I 1 I I 1 1
1------------J
------------------------------------------L-----------------J------------------L-----------------J------------------L
I - 1 - 1
1 1 1 I 1 1 1 1
1 r 1
1 1 1 1 I 1 1
------------ ------------------------------------------F-----------------'1------------------I------------------ ------------------1
1 I I 1 1 1 1
I 1 1 1 I 1 I
'------------' ----------------------°------------' ' ------------'-----------------' -------'
1 1 1 I 1 I I
I 1 1 1 1 I 1
1 1 I I 1 1 I
1 1 1 I 1 1 1
1 1 1 1 I 1 1
1 1 I I I 1 1
I 1 I I 1 1 1
1------------i------------------------------------------F------------------I------------------F----------------- ------------------I
I
1 1 1 1 1 I 1
I 1 1 I I 1 1
------------d------------------------------------------I-----------------°d------------------I------------------J------------------1
1 1 I 1 1 I 1
1 1 I 1 I 1 1
1 I ------------------°°---°-------r ' --°-------' ------' -----------'
1 1 I 1 I I I
I 1 1 1 1 1 1
I------------J------------------------------------------L-----------------J-------- ---L----------
I 1 1 1 1 I 1
I 1 r I 1 1 1
1 1 I 1 1 1 I
I-------------I------------------------------------------h-----------------i------------------1------------------i------------------
I
I I I I 1 I 1
I 1 1 1 1 1 1
__-_______I I ________1 ----_-----I I r
I-- 9------------------------------------------r--------- ,-°-__-°_ r-----------------7------------------I
I 1 I 1
I I I
1 I I I 1 I 1
------------J-°--°----------------------°--------------L-----------------J°°-°--°-----------L-----------------J---°°---
1 1 1 1 1 I------------------
I 1 1 I 1 1 1
I 1 1 I I 1 1
1 r 1 I 1 1 1
I 1 1 1 1 1 -----1
's
s e, o e e . e e e- •• • o
e
• • •ae- • e o .ee •. • • ee
Addenda 1 / Addenda 5 ( • Addenda 9
l
d L.J
Addenda 2 Addenda 6 Addenda 10
Addenda 3 Addenda 7
"`� � � Addenda 11
Addenda 4 r- Addenda 8 Addenda 12
o —
sow
- -,e,�..:�-__-�zf;'7[°'it��,•v..2:a§.sue-E '
ITT NO. 269-2013-ME
Janitorial Services, City-Wide
at the City of Miami Beach
Proposal Due Date: July 12, 2013 3:00 pm
Attention: Maria Estevez, Ass. Director
City of Miami Beach
Procurement Division
3rd Floor, City of Miami Beach City Hall
1700 Convention Center Drive
Miami Beach, Fl. 33139
COPY ##1 OF 5
United Services, Inc.
900 South Miami Ave, Ste. 134-S
Miami, Fl. 33130
1-877-874-2447
i ..
i
I
Appendix ' ,
Proposal Certification,
Questionnaire
Requirements Affidavit
Appendix C,
Cost Proposal
4
I
y .
z l�.
i
UNITED SERVICES INC.
TAB # 1
APPENDIX "A"
PROPOSER CERTIFICATION
QUESTIONNAIRE REQUIREMENTS
AFFIDAVIT
SUPPORTING DOCUMENTATION
9 i
� k
s
UNITED SERVICUff INC.
ONr�r�cce�is GNa��erDnt�eh
CITY OF MIAMI
United Services, Inc. services over 39 buildings within and for, the city of Miami.
These buildings range from administrative and ancillary services, to gyms, parks, theaters,
overnight facilities and boat marinas and total well over two million square feet of
cleaning area.
The dynamics of so many buildings starting simultaneously, over such a large
area, with transportation a logistical nightmare, made for a challenging start-up indeed.
With some of the buildings requiring 16-hour shifts, this only led more to the degree of
difficulty.
United Services was able to ensure a smooth transition, introducing a degree of
new employees to compliment some of the existing staff, and ensuring more than enough
supervision was on hand to ensure building occupants had access to supervision
immediately, and that employees too, knew that direction was close at hand.
City of Miami
Purchasing Department
444 SW 2nd Avenue 6th Floor
Miami Florida, 33130
Contact: Mrs. Maritza Suarez
305-416-1900
msuarez @ci.miami.fl.us
I
UNITED SERVICES® INC.
OurgAvress is GaslvoferDnith
MARY BRICKELL VILLAGE
Located in the heart of Miami's financial district, Mary Brickell Village offers an
eclectic mix of upscale dining, shopping and entertainment options for the sophisticated
shopper. The center, designed around a"village" like setting with lush vegetation, offers
195,000 square feet of retail space, a 900 space parking garage in excess of 500,000
square feet and two public plazas, office space, and coming condominiums,totaling well
over two million square feet.
Offering everything from Mexican to Oriental, Seafood to Italian Cuisine, Mary
Brickell Village is a dining Mecca that will offer 14 eateries and a host of fine retailers. In
addition, the first gourmet Publix Supermarket and Bally's Total Fitness are also located
at the center.
United Services, Inc. is currently responsible for the custodial cleaning and
services at all of Ma Brickell Village.
Mary b
Specific to the custodial services, United Services has several square city blocks
of varying client types to cater to. The scheduling of services and the time of completion
is critical to the on-going success of the complex. By use of motor vehicle, and utilizing a
team management concept, we service multiple areas simultaneously, ensuring the
successful completion of each task.
Employees with varying skills for the cleaning of settings entirely different in
scope and scale are needed to ensure the effective completion of each and every task. The
performance of seasonal work within the complex also must start and end within certain
time frames, in order that other tasks can begin. Our concept here is multi-dimensional in
that we need to satisfy the needs of our client, their patrons, the general public who
commute in and through the area, and the city as well, for they to have responsibilities
within the site.
Mary Brickell Village
General Manager
901 South Miami Avenue
Suite 206
Miami Florida, 33131
Contact: Mr. Fernando Perez
305-577-9949
i
i
UNITED SERVICES®INC.
Our�uccess/s Gu��erDrrl�eh
CITY OF NEWARK
United Services, Inc. is responsible for 49 buildings located within the City of
Newark, totaling almost three million square feet. There are literally thousands of visitors
in many of those buildings each and every day, and we are there each and every day to
maintain those buildings.
The buildings vary in purpose, from City Hall and the Mayor's office,to
educational buildings offering city sponsored classes, police stations, courthouses,the
city finance building and a wide array of other services. We have our cleaning staff in
those buildings over 16 hours a day, ensuring a clean environment for employees as well
as visitors. Several buildings are staffed 24 hours per-day. We also have implemented
cleaning schedules along with quality assurance programs to ensure that these services are
delivered in a manner that is as inconspicuous as possible, so as to not interfere with the
daily operations.
City of Newark
Division of Public Buildings
820 Broad Street
Newark,N.J. 07102
Contact: Ms. Teri Martinez
973-733-8081
meolat @ci.newark.nj.us,
UNITED SERVICK INC.
Oyr�ycce�s is Gu�to�erDn1��
NEW JERSEY INSTITUTE OF TECHNOLOGY
As a major public technological university, NJIT has grown remarkably, with an
average of one new building a year since 1984. The most recent additions to the 45-acre
campus was a fifth residence hall and a new School of Architecture building, totaling
over $83-million in a construction program that included a new campus center and a host
of other of senior administrative offices, bringing the total floor square footage to over 2
million at the campus.
United Services, Inc. is responsible for all the periodical maintenance within the
majority of these building. We have also provided pre & post construction services clean-
up during these construction phases.
"State of the Art" equipment, along with strategic placement of chemical
command dispensing systems has made our job considerably easier, considering the
quantity of square footage involved. Perhaps more important, was the use of our
Computerized Work Order Tracking Software, allowing us to calculate the proper amount
of work per night for the employees that we had made available, and do so in a manner
that stayed consistent and in line with the customers task frequency schedule.
This contract is continually rated by New Jersey Institute of Technology on an
analytical performance scale. We have spent considerable time exceeding their
requirements and expectations. With the addition of the new buildings, this created a
surge in the work requirements. Since there was also budget constraints placed upon us
by NJIT, we were unable to increase staffing accordingly and were forced to handle the
increase in the work-load with the same staffing patterns. We were successful in our
endeavors.
New Jersey Institute Technology
University Heights
Newark,N.J. 07102-1982
Contact; Mr. Mr. Charles Nieves
973-596-5721
charlie.nieves@njit.edu
1
UNITED SERVICES®INC.
Our�uccess is Gust��erDril-zn,
AFFIRMATION AND RESOLUTION P o Box 1 0 6 7
K E A R N Y
This affirmation attests to Raymond Pardo as being
President and CEO of United Services,-Inc. The owners of this N E w J E R s E Y
corporation; Amneris Pardo 51% and Raymond Pardo 49%, are the
only individuals with an interest in United Services, Inc. There are
no entities with any interest whatsoever in United Services, Inc.
0 7 0 3 2
Further, no individual, entity or sub-contractor utilized by
United Services, Inc. has ever contributed to the campaign either
directly or indirectly, of a candidate who has been elected to the
office of mayor or city commissioner for the City of Miami Beach.
ay . nd Pardo
President
United Services, Inc.
June 20, 2013
V O I C E
2 0 1 9 5 5 1 3 0 0
F A X
2 0.1 9 5 5 3 7 3 5
I
i
I
•fy'4
•fit' -����
UNITED SERVICUff INC.
Our�ueeess/s Gus��erDr�en.
F
Corporate Statement P O a o x 1 0 6 7
K E A R N Y
United Services, Inc.attests to the fact that we will adopt and adhere
to,the City of Miami Beach Code of Ethics
N E W J E R S E Y
0 7 0 3 2
Raymofe ardo
United ice s, Inc.
President
V O I C E
2 0 1 9 5 5 1 3 0 0
F A X
2 0 ;1 9 5 5 3 7 3 5