RFP FY 14/15 CDBG Funds J
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City ®f Miami Beach
Request for Proposals RFP
FY 14/15 Community Development Block Grant CDBG Funds
Deadline f®r Submissions:
Friday, April 18, 2014 a
Applications must be received by 4:30pm on Friday, April 18, 2014. Any application received after that time will not be
considered. The responsibility'for submitting applications on or before the stated time and date is solely the responsibility
of the Applicant. The City will not be responsible for delays caused by mail, courier services or any other entity or
occurrence.
City of Miami Beach
Office of Housing&Community Development
555 -17th Street
Miami Beach, Florida 33139 -
Telephone:305-673-7260 Fax:305-604-2421
Website: WWw.miamibeachfl.gov Email: mariaruiz @miamibeachfl.gov
City of Miami Beach/Housing Community Development Agenda Item C�F
Date 3-5-1,.4
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Annual Federal Entitlement Funds Application - March 2014
Notice of Funding Availability (1 of 1)
The City of Miami Beach is an entitlement grantee of federal funds. It receives an annual allocation of funding for the HOME
Investment Partnership Program (HOME) and Community Development Block Grant (CDBG) from the United States
Department of Housing and Urban Development (HUD). The City is entitled to these funds because its population, housing
and/or demographic characteristics meet the formula requirements needed to obtain funding.
HUD requires the City complete a five-year Consolidated Plan that includes a housing assessment, market analysis and
assessment of community development needs. The Consolidated Plan is meant to address the needs of low- and moderate-
income persons and families, including homeless individuals. The Plan establishes the City's program priorities, goals and
objectives for community development programs and sets the framework for subsequent One Year Action Planes that
describe specific activities that will be funded through the City's HUD-funded grant programs:
As an entitlement grantee, the City develops its own programs and funding priorities. However, it must give maximum
feasible priority to activities which:
4 Benefit-low-and moderate-income persons and households;
4 Aid in the prevention or elimination of slums and blight; or
4 Meet other community development needs having a particular urgency because existing conditions pose a
serious and immediate threat to the. health or welfare of the community. Urgent needs are defined as those
which have no other financial resources available.
The City of Miami Beach is projecting the availability of the folowing FY 2014/15 funds -subject to the availability and
allocation by HUD:
CDBG Entitlement $ 858,218 HOME Entitlement $ 422,572
City Administration (20%) $ 171,643 City Administration (10%) $ 42 257
Public Services Cap (15%) $ 128,733 CHDO Allocation (15%) $ 63,386
The City obtained authorization from the Mayor and City Commission on March 5, 2014 to issue the attached Request For
Proposals (RFP) to solicit eligible affordable housing, capital and public service projects within the City.
Here is the timeline of events for this RFP:
March 5, 2014 Authorization from the Mayor&Commission to recapture funds and issue RFP
March 19,2014 RFP Issued
March 2612014 Applicant conference to address RFP questions convened -Attendance is Mandatory
April 14, 2014 Last day for written questions
April 18, 2014 Deadline for receipt of RFP applications
April 19-29, 2014 Staff review of applications
April 30, 2014 Joint meeting of AHAC and CDAC to review applications and make funding
recommendations to the Mayor and Commission
May 21, 2014 Submit funding recommendations to Mayor&Commission for award
May 22, 2014 Commence 30-Day Comment Period
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
Priorities
In order to guide outside agencies that are seeking funding, establish parameters for the project selection process and enable
success in project implementation, the following broadly defined priorities and operational imperatives have been
established in the City's FY 2013-17 Consolidated Plan and summarized for purposes of this RFP as:
4 Affordable housing and compliance with Equal Opportunity and Fair Housing Laws in the City of Miami Beach
4 Minimize displacement, promote job creation/retention, ensure adequate benefits, encourage private development, and
provide planning and administrative support.
4 Revitalize neighborhoods, remove architectural barriers, eliminate slum and blighted conditions, and encourage the
preservation of historic structures.
Operational Imperatives
In order to ensure accountability and the judicious use of finite,public resources, the following operational imperatives have
been established in the Five-Year Consolidated Plan and City processes:
4 Recipient organizations must have acceptable past and/or current performance on similar projects.
4 As this is a reimbursable grant, recipient organizations must have the fiscal capacity to undertake the proposed
project.
4 Activities will not be funded unless the organization has developed realistic cost estimates and timelines, and
demonstrated past financial„_stability (as evidenced in its past.-two agency fiscal audits)._
4 Agency must demonstrate that the use of awarded City funds will ensure the required funding for the proposed
project, i.e. City funds are the last needed to complete the project.
4 Organizations requesting funds from more than one agency will be required to submit a Subsidy Layering Review
which includes a certified Sources and Uses Summary
4 Recipients will be expected to provide matching funds and/or otherwise participate in the cost of their proposed
project
4 Housing development and property improvement programs are expected to use quality, long-lasting methods and
materials that require a minimum of maintenance or upkeep and provide a Physical Needs Assessment for the
proposed project
4 The cost of providing housing or services will be considered in evaluating-applications and must meet HUD
guidelines
4 Recipients must adhere to HUD and City guidelines for procurement of goods and services including professional
services.
4 Funded activities must meet a National Objective within two years of funding award.
Further priority is given to those established housing needs for which there is currently insufficient assistance including:
1 Acquisition for affordable rental housing and low-and moderate-income first-time homebuyers
2 Multi-family Housing rehabilitation
Priority will be given to projects that serve the North Beach area (33141)or predominantly serve residents of this area.
In addition, the City will prioritize awards to those projects that align with its Key Intended Outcomes (KIO) as defined in its
current Strategic Plan. The City's KIOs can be found in its own tab within this workbook.
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
Eligible Activities/ Priority Needs (Housing Needs - Page 1 of 2)
Housing Needs in Miami Beach (Source: Carras Community Investment based on data from the 2000 U.S. Census, Claritas,
Inc. and the U.S. HUD Comprehensive Housing Affordability Strategy(CHAS).
Housing Need Renter Owner Total
Extremely Low-Income Households
Elderly Households Households with any
housing problems 65% 73% 67%
With cost burden 65% 71% 66%
With extreme cost 47% 56% 49%
burden
Small Related Households with any
(2-4 members housing problems 87% 52% 83%
households
With cost burden 76% 52% 73%
With extreme cost 70% 46% 67%
burden
Large Related Households with any
(5 or more members housing problems 100% 100% 100%
households
With cost burden 80% 100% 81%
With extreme cost 80% 100% 81%
burden
Other Households Households with any
housing roblems 59% 54% 58%
With cost burden 55% 52% 54%
With extreme cost 51% 50% 51%
burden
Total Households Households with any
housing problems 68% 65% 68%
With cost burden 64% 63% 64%
With extreme cost 54% 54% 54%
burden
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
Application Instructions (1 of 3)
This workbook has been designed to minimize completion time and ensure consistency of applications submitted. Only
applications completed on an Excel platform will be accepted. To minimize duplicative efforts, once you input the agency
name in the Applicant Information tab,the name will automatically populate in all other required areas.
Applicants must complete all shaded areas. For your convenience, areas shaded in green have drop-down menus and areas
shaded in red are auto-filled. GreV shaded areas require e a text input by the applicant.
Threshold items determining the Applicant's responsiveness are indicated as Re'uired
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Items requiring signatures are noted as Signatures Needed.
Submission Checklist A drop-down menu is provided for each item to enable easy labeling as submitted or not.
Please ensure to update the status for each item.
In addition, we have left open spaces in the event that the applicant wishes to attach
additional items not specifically requested in the RFP.
All shaded area require a response.Those areas in ��x ey require a manual input.
Items shaded in green require use of the drop-down menu provided.
Applicant Info(rmation) DO NOT ALTER ANY AREA SHADED IN RED.
Make sure that both the person preparing the application and the agency's authorized
signatory sign this section once printed in hard copy format.
The Applicant name is auto- opulated-once you have completed-the previous tab.--
As you provide the Project Synopsis in the green shaded space provided, please be succinct
but complete in your narrative and run spellcheck before finalizing.
If you have a Physical Needs Assessment for the proposed project, please include as an
Project Overview attachment.
For Project Partners, list each entity separately and use the drop-down menu to indicate
the type of support provided from each. In the final column, please list the cash value of
the entity's support.
DO NOT ALTER ANY AREA SHADED IN RED.
Please note there are two p a g es to this section.
Project Impact Be certain to answer the questions asked fully. Be succinct but complete in your narrative
and run spellcheck before finalizing.
Please note there are two pages to this section.
Applicant Experience Be certain to answer the questions asked fully. Be succinct but complete in your narrative
and run spellcheck before finalizing.
The Budget form has five columns. The first column should list all of the entities providing
cash, financing or in-kind leverage to the proposed project.
The second column, "Confirmed Receipt", enables you to insert the dollar value of any
commitment that has been secured.
Project Budget The third column, "Pending Receipt", enables you to insert the value of any projected
funds that have yet to be secured but may be.reasonably expected.
The fourth column, "City Request" enables you to insert the value of funds requested from
the City through this RFP process.
DO NOT ALTER ANY AREA SHADED IN RED.
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application- March 2014
Application Instructions (2 of 3)
e e
In the column labeled "Line Item Category," list the various project expenses using the
drop-down menu provided.
In each of the following columns to the right, and under "Fund Source", insert the name of
the funding entity and then below the respective amounts allocated to each line item.
Sources& Uses
A second page is provided if your project has more than five (5)funding sources.
Make sure that both the person preparing the application and the agency's authorized
signatory sign this section once printed in hard copy format.
Using the.drop-down menus provided, answer each area shaded in green.
Priority Alignment Provide a brief but succinct narrative in the gre,,V space provided that explains how your
agency will measure its impact on the City's Key Intended Outcomes selected.
Run spellcheck before finalizing your narrative.
Affidavit 1 Review and provide signatures requested.
Affidavit 2 Review and provide signatures requested.
Affidavit 3 Review and provide signatures requested.
Affidavit 4 Review and provide signatures requested.
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
General Information (1 of 3)
The following funding is available through this RFP, contigent upon final approval by HUD:
CDBG Entitlement $ 858,218 HOME Entitlement $ 422,572
City Administration (20%) $ 1711643 City Administration (10%) $ 421257
Public Services Cap (15%) $ 128,733 CHDO Allocation (15%) $ 63,386
Determination of Appropriateness
Prior to preparing an application for funds, applicants are strongly advised to determine if the proposed project is an eligible
activity as defined by HUD regulations. CDBG projects must meet one of the three Natinal Objectives. HOME projects must
result in the creation of safe, sanitary, decent and affordable housing to low-and moderate-income persons and households
who earn at or below 80%of the median income.
Deadline for Submission
Responses to this RFP are due Friday, April 18, 2014 at 4:30pm at the Office of Housing & Community Development located
at 555 -17th Street, Miami Beach, Florida 33139. Mailed applications should be sent to Office of Housing & Community
Development,Attention: Maria Ruiz, Miami Beach City Hall, 1700 Convention Center Drive, Miami Beach, Florida 33139.
Late applications will not be accepted.
Fatal Flaws
The following errors, omissions and/or conditions are considered fatal flaws preventing applications from consideration for
funding:
Incomplete applications (missing any section of the application or omission of required attachments)
Factual errors resulting in the misrepresentation of an organization's experience, capacity or ownership
a Projects with funding gaps despite the potential award of City funds
Submission Requirements
Applicants must submit their application(s)as follows:
❑ One (1) original hard copy with authorizing signatures in blue ink.
❑ One (1) duplicate hard copy of the original hard copy application.
❑ One digital copy in Excel format of the application with attachments in RDP format on CD ROM.
Directions for Completing the Application
This workbook has been designed to minimize completion time and ensure consistency of applications submitted. Only
applications completed on an Excel platform will be accepted. To minimize duplicative efforts, once you input the agency
name in the Applicant Information tab,the name will automatically populate in all other required areas.
Applicants must complete all shaded areas. For your convenience, areas shaded in green have drop-down menus and areas
shaded in red are auto-filled. Grey shaded areas require a text input by the applicant.
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application- March 2014
General Information (2 of 3)
Modifications/Withdrawals of Proposals
An Applicant may submit a modified Application to replace all or any portion of a previously submitted Application up until
the Application due date and time. Modifications received after the Application due date and time will not be considered.
Applications shall be irrevocable until contract award unless withdrawn in writing prior to the Application due date, or after
expiration of 120 calendar days from the opening of Applications without a contract award. Letters of withdrawal received
after the Application due date and before said expiration date, and letters of withdrawal received after contract award will
not be considered.
RFP Postponement/Cancellation/Rejection
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, Applications; re-advertise this RFP;
postpone or cancel, at any time, this RFP process; or waive any irregularities in this RFP, or in any Applications received as a
result of this RFP.
Costs Incurred by Applicants
All expenses involved with the preparation and submission of Applications, or any work performed in connection therewith,
shall be the sole responsibility(and shall be at the sole cost and expense) of the Applicant, and shall not be reimbursed by the
City.
Exceptions to RFP
Applicants must clearly indicate any exceptions they wish to take to any of the terms in this RFP, and outline what, if any,
alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the
Application. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases
in which exceptions and alternatives are rejected, the City shall require the Applicant to comply with the particular term
and/or condition of the RFP to which Applicant took exception to (as said term and/or condition was originally set forth on
the RFP).
Florida Public Records Laws
Applicants are hereby notified that all Applications including, without limitation, any and all information and documentation
submitted therewith, will be available for public inspection after opening of Applications, in compliance with Florida Public
Records Law including, without limitation, Chapter 119, Florida Statues.
Negotiations
The City reserves the right to.enter into further negotiations with the selected Applicant(s). Notwithstanding the preceding,
the City is in no way obligated to enter into a contract with the selected Applicant(s) in the event the parties are unable to
negotiate a contract. It is also understood and acknowledged by Applicants that by submitting a Application, no property
interest or legal right of any kind shall be created at any time until and unless a contract has been agreed to; approved by the
City; and executed by the parties.
Observance of Laws
Applicants are expected to be familiar with, and comply with, all Federal, State, County, and City laws, ordinances, codes,
rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner,
may affect the scope of services and/or project contemplated by this RFA (including, without limitation, the Americans with
Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines).
Ignorance of the law(s) on the part of the Applicant will in no way relieve it from responsibility for compliance.
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
General Information (3 of 3)
Conflict of Interest
All Applicants must disclose, in their Application, the name(s) of any officer, director, agent, or immediate family member
(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Applicants must disclose
the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Applicant entity or any of its affiliates.
Applicant's Responsibility
Before submitting a Application, each Applicant shall be solely responsible for making any and all investigations, evaluations,
and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the
contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and
examinations, will not relieve the Applicant from any obligation to comply with every detail and with all provisions and
requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary
consideration on the part of the Applicant.
Public Entity Crimes
A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not
submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property
to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a
contract with a public entity , and may not transact business with any public entity in excess of the threshold amount
provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months_ from the date of being placed on the convicted
vendor list.
American With Disabilities Act(ADA)
Call (305) 673-7260/VOICE to request material in accessible format; sign language interpreters (five days in advance when
possible), or information on access for persons with disabilities. For more information on ADA compliance, please call the
Public Works Department, at 305-673-7631.
Acceptance of Gifts, Favors, Services
Applicants shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City,
for the purpose of influencing consideration of this Application. Pursuant to Sec. 2-449 of the City Code, no officer or
employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the
discharge of his official duties.
City of Miami Beach/Housing Community Development
Contractual Scope of Services ( 1 of 12)
The following is a sample of Attachment A(General Requirements) for awarded contracts provided as reference:
EXHIBIT"A" - "SCOPE OF SERVICES"
Related Definitions:
Davis-Bacon Act Compliance — The Davis-Bacon Act applies to contractors and subcontractors performing on federally
funded or assisted contracts in excess of$2,000 for the construction, alteration, or repair (including painting and decorating)
of public buildings or public works. Davis-Bacon Act and Related Act contractors and subcontractors must pay their laborers
and mechanics employed under the contract no less than the locally prevailing wages and fringe benefits for corresponding
work on similar projects in the area. The Davis-Bacon Act directs the Department of Labor to determine such locally
prevailing wage rates. Affordable housing rehabilitation projects of eight (8) or more units using CDBG funds must ensure
Davis-Bacon Act compliance. Affordable housing rehabilitation projects of 12 or more units using HOME funds must ensure
Davis-Bacon Act compliance.
Environmental Review—Projects must have an Environmental Review unless they meet criteria specified in HUD regulations
that would exempt or exclude them from Request for Release of Funds (RROF) and environmental certification requirements
(24 CFR sections 58.1, 58.22, 58.34, 58.35 and 570.604).
Evidence of Procurement — All expenses incurred with grant funds require evidence of procurement according to this
Agreement. Please carefully read the Agreement and related HUD rules to ensure compliance.
HUD--income Limits — The Sub-Recipient must ensure that HUD Income Limits (household income) are utilized when
determining client eligibility for HUD-funded services. Income limits are posted further below.
Monthly Progress Report — The Sub-Recipient is required to submit a monthly project progress report by thel0th of the
following month.The report must be signed by the person who prepared the report as well as the agency's authorizing party.
The report summarizes the progress made, expenses incurred and deliverables completed. This report must be completed
regardless of whether or not funds are requested.
Monthly Financial Report—The Sub-Recipient is required to submit a monthly financial report by the 10th of the following
month regardless of whether or not funds are requested. The report delineates project expenses incurred including non-City
funds and must include the corresponding evidence of expense incurred for any expense which is being submitted for
reimbursement.
Monthly Proformas—All Capital projects with multiple (more than one) funding sources require the submission of monthly
proformas to the City.
Professional Services Contracts — Professional services funded through this Agreement must adhere to procurement
guidelines as appropriate and have executed written agreements between the Sub-Recipient and the respective Vendor.
Contracts must, at a minimum, specify the cost, timeline and scope of service. A copy of all professional service contracts
must be submitted to the City prior to reimbursement request.
Proof of Insurance—Evidence of appropriate and required insurance must be submitted prior to contract execution. No City
funds will be disbursed prior to submission of required insurance coverage.
Contractual Scope of Services ( 2 of 12)
Retainage — All capital projects are subject to the withholding of 10 percent of appropriate expenses in the form of a
retainage. All retained funds will be released when the project fulfills its National Objective.
Section 3 Compliance — Any Agreement greater than $200,000 that involves rehabilitation, housing construction, or other
public construction, requires the Sub-Recipient complete and submit to the City Form HUD 60002, Section 3 Summary
Report, Economic'Opportunities for Low- and Very-Low Income Persons (OMB No. 2529-0043).
Applicable Federal Regulations
The Sub-Recipient must apply to all applicable federal regulations including:
I. Non-Discrimination and Equal Access
No person in the United States shall on the grounds of race, color, national origin, religion or sex be excluded, denied benefits
or subjected to discrimination under any program funded in whole or in part by CDBG/HOME funds. The Provider must take
measures to ensure non-discriminatory treatment, outreach and access to program resources. This applies to employment
and contracting, as well as to marketing and selection of program participants.
Fair Housing and Equal Opportunity
The Provider must comply with all the following Federal laws, executive orders and regulations pertaining to fair housing and
equal opportunity. They are summarized below:
Title VI of the Civil Rights Act of 1964, As Amended (42 USC 2000d et seq.): States that no person may be excluded from
participation in, denied the benefits of, or subjected to discrimination under any program or activity_ receiving Federal
financial assistance on the basis of race, color or national origin. The regulations implementing the Title VI Civil Rights Act
provisions for HUD programs may be found in 24 CFR Part 1.
The Fair Housing Act(42 USC 3601-3620): Prohibits discrimination in the or rental of housing, the financing of housing or
the provision of brokerage services against any person on the basis of race, color, religion, sex, national origin, handicap of
familial status. Fair Housing Act implementing regulations may be found in 24 CFR Part 100-115.
Equal Opportunity in Housing (Executive Order 11063, as amended by Executive Order 12259): Prohibits discrimination
against individuals on the basis of race, color, religion, sex or national origin in the sale, rental, leasing or other disposition of
residential property, or in the use or occupancy of housing assisted with Federal. funds. Equal Opportunity in Housing
regulations may be found in 24 CFR Part 107.
Age Discrimination Act of 1975, As Amended (42 USC 6101): Prohibits age discrimination in programs receiving Federal
financial assistance. Age Discrimination Act regulations may be found in 24 CFR Part 146.
Section 109 of Title I of the Housing and Community Development Act of 1974: Requires that no person shall be excluded
from participation in, denied the benefits of, or be subjected to discrimination under any program or activity funded with
CDBG/HOME funds on the basis of race, color, religion, national origin or sex.
Affirmative Marketing
The Provider must adopt affirmative marketing procedures and requirements for all CDBG/HOME-assisted housing with five
or more units. Requirements and procedures must include:
Contractual Scope of Services ( 3 of 12)
1. Methods for informing the public, owners and potential tenants about fair housing laws and the Provider's policies (for
example: use of the Fair Housing logo or equal opportunity language);
2. A description of what owners and/or the Provider will do to affirmatively market housing assisted with CDBG/HOME funds;
3. A description of what owners and/or the Provider will do to inform persons not likely to apply for housing without special
outreach;
4. Maintenance of records to document actions taken to affirmatively market CDBG/HOME-assisted units and to assess
marketing effectiveness; and
5. A description of how efforts will be assessed and what corrective actions will be taken where requirements are not met.
Handicapped Accessibility
The CDBG/HOME regulations also require adherence to the three following regulations governing the accessibility of
Federally-assisted buildings, facilities and programs.
Americans with Disabilities Act (42 USC 12131; 47 USC 155, 201, 218 and 225): Provides comprehensive civil rights to
individuals with disabilities in the areas of employment, public accommodations, state and local government services and
telecommunications. The Act, also referred to as the ADA, also states that discrimination includes the failure to design and
construct facilities (built for first occupancy. after January 26, 1993) that are accessible to and usable by persons with
disabilities. The ADA also requires the removal of architectural and communication barriers that are structural in nature in
existing facilities. Removal must be readily achievable, easily accomplishable and able to be carried out without much
difficulty or expense.
Fair.Housing Act: Multi-family dwellings must also meet the design and c-onstru.ction_-requirements.at 24 CFR100.205,_which
implement the Fair Housing Act (42 USC 3601-19)
Section 504: Section 504 of the Rehabilitation Act of 1973 prohibits discrimination in federally assisted programs on the basis
of handicap. Section 504 imposes requirements to ensure that "qualified individuals with handicaps" have access to
programs and activities that receive Federal funds. Under Section 504, recipients and Sub-Recipients are not required to take
actions that create unique financial and administrative burdens or after the fundamental nature of the program. For any
Provider principally involved in housing or social services, all of the activities of the agency-- not only those directly receiving
Federal assistance -- are covered under Section 504. Contractors or vendors are subject to Section 504 requirements only in
the work they do on behalf of the Provider or the City. The ultimate beneficiary of the Federal assistance is not subject to
Section 504 requirements.
The Architectural Barriers Act of 1968 (42 USC 4151-4157): Requires certain Federal and Federally-funded buildings and other
facilities to be designed, constructed or altered in accordance with standards that ensure accessibility to, and use by,
physically handicapped people.
II. Employment and Contracting
The Provider must comply with the regulations below governing employment and contracting opportunities. These concern
equal opportunity, labor requirements and contracting/procurement procedures.
Contractual Scope of Services ( 4 of 12)
Equal Opportunity
The Provider must comply with the following regulations that ensure equal opportunity for employment and contracting:
Equal Employment Opportunity, Executive Order 11246, as amended: Prohibits discrimination against any employee or
applicant for employment because of race, color, religion, sex or national origin. Provisions to effectuate this prohibition
must be included in all construction contracts exceeding$10,000. Implementing regulations may be found at 41 CFR Part 60.
Section 3 of the Housing and Urban Development Act of 1968: Requires that, to the greatest extent feasible, opportunities
for training and employment arising from CDBG/HOME funds will be provided to low-income persons residing in the program
service area. Also, to the greatest extent feasible, contracts for work (all types) to be performed in connection with
CDBG/HOME will be awarded to business concerns that are located in or owned by persons residing in the program service
area.
Minority/Women's Business Enterprise: Under Executive Orders 11625, 12432 and 12138, the City and the Provider must
prescribe procedures acceptable to HUD for a minority outreach program to ensure the inclusion, to the maximum extent
possible, of minorities and women, and entities owned by minorities and women, in all contracts(see 24 CFR 85.36(e)).
Labor Requirements
The Provider must comply with certain regulations on wage and labor standards. In the case of Davis-Bacon and the Contract
Work Hours and Safety Standards Acts, every contract for construction (in the case of residential construction, projects with
eight or more units) triggers the requirements.
Davis-Bacon and Related Acts (40 USC 276(A)-7): Ensures that mechanics and laborers employed in construction work under
Federally-assisted contracts are paid wages and fringe benefits-equal to those that prevail in the-locality where the work is
performed. This act also provides for the withholding of funds to ensure compliance, and excludes from the wage
requirements apprentices enrolled in bona fide apprenticeship programs.
Contract Work Hours and Sa et Standards Act, as amended (40 USC 327-333): Provides that mechanics and laborers
employed on Federally-assisted construction jobs are paid time and one-half for work in excess of 40 hours per week, and
provides for the payment of liquidated damages where violations occur. This act also addresses safe and healthy working
conditions.
Copeland (Anti-Kickback)Act j40 USC 276c): Governs the deductions from paychecks that are allowable. Makes it a criminal
offense to induce anyone employed on a Federally assisted project to relinquish any compensation to which he/she is
entitled, and requires all contractors to submit weekly payrolls and statements of compliance.
Fair Labor Standards Act of 1938, As Amended (29 USC 201, et. seq.): Establishes the basic minimum wage for all work and
requires the payment of overtime at the rate of at least time and one-half. It also requires the payment of wages for the
entire time that an employee is required or permitted to work, and establishes child labor standards.
Contracting and Procurement Practices
The CDBG/HOME programs are subject to certain Federal procurement rules. In addition, the City and the Provider must
take measures to avoid hiring debarred or suspended contractors or Sub-Recipients and conflict-of-interest situations. 'Each
is briefly discussed below.
Contractual Scope of Services ( 5 of 12)
Procurement: For the City, the procurement standards of 24 CFR 85.36 apply. For non-profit organizations receiving
CDBG/HOME funds,the procurement requirements at 24 CFR Part 84 apply.
Conflict of Interest: The CDBG regulations require grantees (the City), state recipients and Sub-Recipients (the Provider) to
comply with two different sets of conflict-of-interest provisions. The first set of provisions comes from 24 CFR Parts 84 and
85. The second, which applies only in cases not covered by 24 CFR Parts 84 and 85, is set forth in the CDBG regulations. Both
sets of requirements are discussed below.
-The provisions at 24 CFR 85.36 and 24 CFR 84.42 apply in the procurement of property and services by grantees (the:City),
state recipients, and Sub-Recipients (the Provider). These regulations require the City and the Provider to maintain written
standards governing the performance of their employees engaged in awarding and administering contracts. At a minimum,
these standards must:
- Require that no employee, officer, agent of the City or the Provider shall participate in the selection, award or
administration of a contract supported by CDBG/HOME'if a conflict-of-interest, either real'or apparent, would be involved;
- Require that employees, officers and agents of the City or the Provider not accept gratuities,favors or anything of monetary
value from contractors, potential contractors or parties to Sub-Agreements; and
-Stipulate provisions for penalties, sanctions or other disciplinary actions for violations of standards.
HOME-funded projects must comply with 24 CFR 92.356.
A conflict would arise when any of the following has a financial or other interest in a firm selected for an award:
-An employee, agent or officer of the City or the Provider;
-Any member of an employee's, agent's or officer's immediate family;
-An employee's, agent's or officer's partner; or
-An organization that employs or is about to employ an employee, agent or officer of the City or the Provider.
- The CDBG/HOME regulations at 24 CFR 570.611 governing conflict-of-interest apply in cases not covered by 24 CFR 85.36
and 24 CFR 84.42. These provisions cover employees, agents, consultants, officers and elected or appointed officials of the
grantee (the City), state recipient or Sub-Recipient (the Provider). The regulations state that no person covered who
exercises or has exercised any functions or responsibilities with respect to CDBG/HOME activities or who is in a position to
participate in decisions or gain inside information:
- May obtain a financial interest or benefit from a CDBG activity; or
- Have an interest in any contract, subcontract or agreement for themselves or for persons with business or family ties.
This requirement applies to covered persons during their tenure and for one year after leaving the grantee (the City), the
state recipient or Sub-Recipient (the Provider) entity.
Upon written request, exceptions to both sets of provisions may be granted by HUD on a case-by-case only after the City has:
- Disclosed the full nature of the conflict and submitted proof that the disclosure has been made public; and
- Provided a legal opinion from the City stating that there would be no violation of state or local law if the exception were
granted.
Debarred contractors: In accordance with 24 CFR Part 5, CDBG/HOME funds may not be used to directly or indirectly employ,
award contracts to or-otherwise engage the services of any contractor or Sub-Recipient during any period of debarment,
suspension or placement of ineligibility status. The City should check all -contractors, subcontractors, lower-tier contractors
or Sub-Recipients against the Federal publication that lists debarred, suspended and ineligible contractors.
Contractual Scope of Services ( 6 of 12)
III. Environmental Requirements
The City is responsible for meeting a number of environmental requirements, including environmental reviews, flood
insurance, and site and neighborhood standards.
Environmental Review
The City is responsible for undertaking environmental reviews in accordance with the requirements imposed on "recipients"
in 24 CFR 58. Reviews must be completed, and Requests for Release of Funds (RROF) submitted to HUD before CDBG/HOME
funds are committed for non-exempt activities. Private citizens and organizations may object to the release. of funds for
CDBG/HOME projects on certain procedural grounds relating to environmental review (see 24 CFR 58.70 - 58.77). To avoid
challenges, grantees (the City) and Sub-Recipients (the Provider) should be diligent about meeting procedural requirements.
Flood Insurance
Section 202 of the Flood Disaster Protection Act of 1973 (42 USC 4106): Requires that CDBG/HOME funds shall not be
provided to an area that has been identified by the Federal Emergency Management Agency (FEMA) as having special flood
hazard, unless: The community is participating in the National Flood Insurance Program, or it has been less than a year since
the community was designated as having special flood hazards; and Flood insurance is obtained.
IV. Lead-based Paint
On September 15, 1999, the "Requirements for Notification, Evaluation and Reduction of Lead-Based Paint Hazards in:
Federally Owned Residential Property and Housing Receiving Federal Assistance; Final Rule" was published within title 24 of
the Code of Federal Regulations as part 35 (24 CFR 35).. The regulation.was .issued under sections 1012 and 1013_of the
Residential Lead-Based Paint Hazard Reduction Act of 1992, which is' Title X (ten) of the Housing and Community
Development Act of 1992. Sections 1012 and 1013 of Title X amended the Lead-Based Paint Poisoning Prevention Act of
1971, which is the basic law covering lead-based paint in federally associated housing.
The regulation sets hazard reduction requirements that give much greater emphasis to reducing lead in house dust. Scientific
research has found that exposure to lead in dust is the most common way young children become lead poisoned. Therefore,
the new regulation requires dust testing after paint is disturbed to make sure the home is lead-safe. Specific requirements
depend on whether the housing is being disposed of or assisted by the federal government, and also on the type and amount
of financial assistance,the age of the structure, and whether the dwelling is rental or owner occupied.
On April 22, 2008, the EPA issued a rule requiring the use of lead-safe practices and other actions aimed at preventing lead
poisoning to protect against the hazards created by exposure to lead dust in existing structures built prior to 1978. Under the
rule, all contractors performing renovation, repair and painting projects that disturb lead-based paint in homes, child care
facilities, and schools built before 1978 must be certified and follow specific work practices to prevent lead contamination.
This rule (40 CFR Part 745) is enforced as of April 22, 2010.The rule must be executed by all sub-contractors.
Contractual Scope of Services ( 7 of 12)
Property Exempt from Lead-based paint regulation:
• Housing built since January 1, 1978, when lead paint was banned for residential use;
• Housing exclusively for the elderly or people with disabilities, unless a child under age 6 is expected to reside there;
• Zero-bedroom dwellings, including efficiency apartments, single-room occupancy housing, dormitories or military barracks;
• Property that has been found to be free of lead-based paint by a certified lead-based paint inspector;
• Property where all lead-based paint has been removed;
• Unoccupied housing that will remain vacant until demolished;
• Non-Residential property; and
• Any rehabilitation or housing improvement that does not disturb a painted surface.
Types of housing subject to 24 CF 35:
• Federally-Owned housing being sold;
• Housing receiving a federal subsidy that is associated with the property, rather than with the occupants (project-based
assistance);
• Public housing;
• Housing occupied by a family (with a child) receiving tenant-based subsidy(such as a voucher or certificate);
• Multifamily housing for which mortgage insurance is being sought; and
• Housing receiving federal assistance for rehabilitation, reducing homelessness, and other special needs.
If you want copies of the regulation or have general_questions,youu_can call the National Lead Information_Center_at(800)424.
LEAD, or TDD (800) 526-5456 for the hearing impaired. You can also download the regulation and other educational
materials at http://www.hud.gov/offices/lead/index.cfm. For further information, you may call HUD at (202) 755-1785, ext.
104, or e-mail HUD at lead_regulations @hud.gov.
V. Displacement, Relocation,Acquisition and Replacement of Housing
CDBG/HOME projects involving acquisition, rehabilitation or demolition may be subject to the provisions of the Uniform
Relocation Act (UDA). Demolition or conversion of units with CDBG funds may trigger section 104 (d) (also known as the
"Barney Frank Amendment" requirements.)
VI. Compliance with National Objective
The Provider will ensure and maintain evidence that activities assisted with CDBG/HOME funds from the City of Miami Beach
comply with the primary National Objective, "Benefit to Low and Moderate Income Persons" and will provide services or
activities that benefit at least 51% low and moderate income persons. A low or moderate-income household is defined as: a
household having an income equal to or less than the limits cited below. Individuals who are unrelated but are sharing the
same household shall each be considered as one-person households.
Contractual Scope of Services ( 8 of 12)
HUD Income Limits, pending HUD updating:
o ' $13,750 $15,700 $17,650 $19,600 $21,200 $22,750 $24,350 $25,900
$22,900 $26,200 $29,450 $32,700 $35,350 $37,950 $40,550 $43,200
• � ' $27,480 $31, 440 $35,340 $39,240 $42,420 $45,540 $48,660 $51,840
• $36,650 $41,850 $47,100 $52,300 $56,500 $60,700 $64,900 $69,050
Change Orders/Budget Amendments
The goal should be to limit the use of Change Orders or Budget Amendments. Change Orders and Budget Amendments
require prior written approval by the City Manager.
To request a Change Order or Budget Amendment, a written request for changes must be submitted to your Grant Monitor
delineating the changes and providing a detailed justification for making the request. Approvals of any changes are at the
sole discretion of the City Manager.
No budget amendment will be processed after June 30, 2014 for Public Service Projects. No budget amendment will be
processed for Capital Projects Budgets after eighty(80) percent of the,available funds have been drawn.
Budget amendments or Change Orders that deviate from the original scope will be rejected and the funds in question may be
subject to recapture at the sole discretion of the City Manager.
Compliance with Local Rules, Regulations,Ordinances and Laws
The Sub-Recipient must remain incompliance with all local rules, regulations, ordinances and laws (including having an active
business license and the resolution of all Code Compliance and Building Department violations) in addition to those specified
in the body of the Agreement. In addition, the Sub-Recipient must not owe any monies to the City at the time of Agreement
execution or final release of grant funds. The City will verify with the Finance Department to ensure that no monies are due
the City prior to Agreement execution.
Furthermore, the Sub-Recipient must not have any outstanding and/or open Code Compliance or Building Department
violations at the time of the Agreement's execution. Any pending issues must be disclosed. Those violations which are open
at the time of the Agreement's execution and are expected to remain open for the foreseeable future require the submission
and approval of a remediation plan submitted to the City.
Contractual Scope of Services ( 9 of 12)
Employee/Contractor File Review
The following documentation must be included in the Sub-Recipient's employee/contractor file for those
employees/contractors providing services under this contract.
The following must be included in the employee files:
• Employment Application
• Evidence of degree/credentials
•Job Description Signed by Employee
• Evidence of Required Experience
• Florida Background Criminal Screening, if applicable
• National FBI Background Criminal Screening (Level 2), if applicable
• Affidavit of Good Moral Character, if applicable
• Proof of Knowledge of Policies & Procedures, if applicable
• 1-9 Verification on File
The City reserves the right to inspect those employee/contractor files whose salaries are funded in part or in whole by its
funds.
Evaluation
In its continuing effort to ensure contract compliance _and performance the City will evaluate the Sub-Recipient in its
fulfillment of the terms of this agreement including, but not limited to, the following measures:
• Agreement compliance
• Leverage and fiscal soundness
• Accuracy and timeliness of Monthly Progress Reports
• Accuracy and timeliness of Monthly Financial Reports
• Adherence to project timelines
• Fulfillment of prescribed outcomes
Fiscal Stability
The Sub-Recipient is required to maintain fiscal stability throughout the terms of this Agreement. This is to ensure the Sub-
Recipient's ability to fulfill the terms of this Agreement and meeting of the National Objective.
For affordable housing developers, fiscal
stability policies are encouraged in anticipation of additional HUD guidance
regarding fiscal oversight for rental projects. More so, as projects have extended lives, fiscal stability underscores the long-
term viability of the housing units.
Leverage
For HOME-funded projects, the Sub-Recipient must demonstrate the commitment of other sources of funds committed to
the City-funded project. Furthermore, all other identified funds must be in place prior to the use of HOME funds.
The documentation that demonstrates this fiscal leverage is the Subsidy Layering Review and underwriting.
Contractual Scope of Services ( 10 of 12)
Monitoring& Performance Reviews
The City reserves the right to inspect, monitor and/or audit the Sub-Recipient to ensure contractual compliance. This
includes but is not limited to:
• Review of on-site service delivery
• Inspection and review of client, budgetary and employee files (for those employees providing services under this
Agreement)
Monitoring visits will take place within 120 days of the commencement of services. The City will notify the Sub-Recipient a
minimum of three (3) business days prior to a monitoring visit.
Performance Ratings
The Sub-Recipient agrees that its Performance Rating, the score awarded for performance on the following measures, will be
posted on the City's website on an annual basis:
• Timely and accurate submission of Monthly Progress Report
• Timely and accurate submissions of Monthly Financial Reports(reimbursement requests)
• Delivery of contracted service units
Ratings will be given for each performance measure based on the following:
• • :WM01 23
Timely and- accurate submission of ➢ "0" for failing to submit on time
Monthly Progress Report ➢ "25" for submitting on time
Timely and accurate submissions of ➢ "0" for failing to submit accurate report
Monthly Financial Report (reimbursement with back-up material on time
requests) ➢ "25" for submitting accurate report on
time
Delivery of contracted service units within Possible score of 0 to 50 based upon
contracted timeframe completion of projected service units.
Score is pro-rated if total projected
service units are not met.
Proformas
Capital projects must submit certified monthly proformas that indicate project funding sources and correlating uses.
Proformas must be certified by the prepariong party as well as the agency's signatory as reflected within this Agreement.
Reporting Requirements
The Contractor will provide the City with a Monthly Progress Report and Monthly Financial Report by the 10th of the
following month. In the event that the 10th of the month lands on a Saturday, Sunday or holiday, the report must be
submitted the following business day.
Contractual Scope of Services ( 11 of 12)
Monthly reports will be submitted via any of the following methods:
• Standard mail
• Hand delivery
Monthly reports will not be considered acceptable unless the following is met:
• Forms are completely and accurately filled
• Necessary back-up materials are included (evidence of expense incurred, invoices, time logs, executed AIA Forms, etc.)
• Reports bear the signature of the person preparing the report and the Sub-Recipient's authorized signatory
Monthly Progress Reports should encapsulate a project's progress in alignment with the funds expended.
Rent Roll Submissions
Sub-Recipients using City funds for the creation or rehabilitation of affordable housing must submit tenant rent rolls within
thirty (30) days of meeting the National Objective and every year thereafter fora minimum of fifteen (15)years in adherence
with the affordability period required with use of these funds. For completed projects, certified tenant rolls must be
submitted annually by November 1st. Tenant rolls must be certified by the Sub-Recipient Agency's authorized signatory.
Those projects with a longer affordability period require annual tenant rolls for the period of affordability established in the
City's Restrictive Covenant and/or mortgage. These tenant rolls must be submitted by November 1st of each year of
affordability.Tenant rolls must be certified by the Sub-Recipient Agency's authorized signatory.
Retainage
All capital projects utilizing HUD funds are subject to a ten (10) percent retainage that will not be released until the National
Objective is met. Retainage will be held as appropriate from all submitted reimbursement requests.
Subsidy Layering Review
All affordable housing projects using CDBG/HOME funds require the completion of an independent Subsidy Layering Review
and underwriting.These reviews must be completed prior to the project being submitted via HUD's IDIS system and precedes
the incurrence of any related funds. Therefore, no capital projects will be deemed eligible for reimbursement until the
Subsidy Layering Review and underwriting have been received and accepted by the City.
The expense for the Subsidy Layering Review and underwriting services are eligible for reimbursement if the project proceeds
but is not eligible for reimbursement otherwise.
Contractual Scope of Services ( 12 of 12)
Timeliness of Reimbursement Requests
Reimbursement requests must be submitted no later than sixty (60) days from the incurrence of the expense. The City will
strictly monitor this element. Please note that cancelled checks must be submitted in conjunction with all reimbursement
requests. Therefore, the Sub-Recipient should calendar itself accordingly to ensure that reimbursement requests are
submitted to the City in a timely manner.
Training Requirements
The Sub-Recipient must ensure that the person responsible for preparing the Monthly Progress Report and Monthly Financial
Report attends the City's Sub-Recipient Reporting Training and places the attendance certificate in the employee's personnel
file for inspection by the City during its monitoring visit.
Additional Documentation
The following documentation must be submitted with this executed agreement:
• All required insurance certificates
• Copy of current audit
• Copy of required business licenses and permits
Annual Federal Entitlement Funds Application - March 2014
Application Scoring (1 of 2)
Minimum requirements for application submission: Applicants submitting applications may be not-for-profit or for-profit
corporations or partnerships. Applicants requesting affordable housing acquisition and/or rehabilitation funds must have a
minimum of five (5) years of experience in the acquisition and rehabilitation of owner-occupied affordable housing and/or
first-time homebuyer programs.
Selection criteria will include, but is not limited to:
1. Ability to provide strong construction management practices and to provide first quality materials, including landscaping if
applicable
2. Ability to perform all applicant selection and income certification processes in accordance with local, state, and federal
regulations
3. Ability to comply with the City's reporting requirements
4.Total project cost
5. Total number of units
6. Leveraging
7.Ability to conform to the City's plan for spatial de-concentration
8. Ability to provide homeowners with HUD-Certified Homeownership Counseling
.9. Ability to provide individualized training to homebuyers on issues such as home maintenance and budgeting
10. Ability to demonstrate that the organization participates in the Welfare Transition Program
The Office of Housing and Community Development will review all responses to the RFP to ensure compliance with the
requirements of the RFP as well as under applicable Florida Statutes, Resolutions and the Consolidated Plan. All eligible
affordable housing applications will be submitted to the City's Affordable Housing Advisory Committee.All other applications
for funding.will be reviewed by the Community Development Advisory Committee in accordance with the criteria as outlined
in the RFP.
Sections within the RFP are weighted and their respective values are noted below:
W Wm
Applicant Info(rmation) 5
Project Overview 20
Project Impact 20
Applicant Experience 25
Project Budget 20
Sources & Uses 5
Priority Alignment 5
' • 100
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
Application Scoring (2 of 2)
Applicant Information
Information provided must be complete and accurate and include the required attachments.
Project Overview
This section provides overall summary of the project from an objective and fiscal context. Please ensure to be succinct but
clear about your proposed project as well as indicate the community-based patrners who will help you achieve your
proposal. Make sure to complete the Objective, Outcome and Activity Code section. Double-check for accuracy.
Project Impact
This is the section that most describes the viability, impact, purpose and overall leverage for your project within a holistic
context. In this section, please ensure to provide operational details for your project including,specific beneficiaries, eligibility
crietria, timelines, progress measures and outcome measures. If your project creates secondary benefits, i.e. creates new
jobs or sustainable services for an area, provide such detail.
Applicant Experience
This section provides the applicant an opportunity to sell themselves as worthy recipients of public resources. Be specific in
providing achievements, success stories, experience and expertise.
Project Budget
The project budget must be sound, practical, achievable and sustainable. Your budget should provide the fiscal perspective of
what was described in your project Overview and Project Impact sections.
Sources & Uses
This section serves to detail the Project Budget section by assigning costs to specific funding sources. Assignments should
comply with funding source guidelines.
Priority Alignment
This section enables the applicant to identify the proposed project's alignment to the City's Strategic Plan . For more
information about the City's Strategic Plan, visit www.miamibeachfl.gov
City of Miami Beach/Housing Community Development
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Annual Federal Entitlement Funds Application - March 2014
Uniform Relocation Assistance (URA)
If a project proposed in response to this RFA includes the purchase of a building or.an offer to purchase a building which is
occupied, the tenants are entitled to the benefits provided by the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (URA). The following information is provided to assist the applicant in complying with the
U RA.
1. URA preparation needs to start early. A URA notice needs to be given to the Seller when the purchase offer/option is
made.
2. HUD and the City of Miami Beach care about this. Developers who are working on HUD-funded projects need to
understand that the URA is.basic consumer legislation that addresses "fairness" issues. Tenants whose living circumstances
are changed by a project-either by higher rents or involuntary moves- must be protected and compensated.
3. The relocation rules are not all one-sided. There are actions that can be taken to control costs and prevent displacement.
These actions include informing tenants about the project, treating them fairly during the process, staging work if it is
feasible, and keeping their rents affordable. Tenants must continue to pay rent and comply with the lease during the
process.
4. Mistakes can be costly. Planning for relocation and tenant concerns is critical because grantees, owners and developers
can all take actions which can incur a financial liability. Displaced tenants are entitled to 42 or 60 months of rental assistance
depending on the situation. Many claims exceed $10,000._Although_some claims are unavoidable, there is no reason to incur
these costs by failure to follow the rules.
S. Planning is critical. Relocation concerns must be thought out early in the process so decisions about rents, construction
timing and project feasibility can be considered before they are a crisis.
6. Cooperation is Essential. All parties involved in the project must do the right thing in order to make the process work.
The Developer and the City must work together.
7. There are three basic requirements for tenants in rental rehabilitation projects. They must be given timely information
about the pending application. If the project is approved, they must be advised about any changes that will occur to their
situation. If they are not advised - and move - they could claim that they were displaced even if that was not intended and
they could be eligible for considerable financial compensation. If they must be displaced, they must be offered a comparable
replacement unit (as defined by HUD). Moving expenses.must be paid. No one can be required to move without 90 days
notice. Tenants who will stay in the property after work is complete must be offered a suitable unit that is affordable to
them.
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
Applicant Information
Applicant Name:
Applicant Address:
Telephone Number: Fax Number:
Executive Director: E-Mail Address:
Contact Person: E-Mail Address:
Board Secretary: E-Mail Address:
Employer Identification Number: Corporate Status:
Is applicant a CHDO for the City of Miami Beach: Submission Code:
:-� 'I�equrredAttachments
Applicant's Articles of Incorporation
Internal Revenue Services (IRS) Designation Letter
Current Board of Director's Membership with Professional Affiliations ,
Proposed Project Summary
Project Category:
National Objectives:
#of Project Beneficiaries:
Project Budget: $ - Agency Budget: $ -
Amount of Secured Funding:g $ _-
Amount of Funding Requested from City: $ -
Recommended Attachments
For Affordable Housing Projects Only: Subsidy Layering Review completed within past sixty(60) days
On behalf of the applicant organization, we certify that all of the information contained in this application is true and
accurate. We further understand that the material omission or inclusion of false information contained in this application
constitutes grounds for disqualification of the application and Applicant. We further understand that by submitting an
application, we,. as the authorized representatives for the organization are accepting the terms and conditions as they
appear in the Request For Proposals February 2014.
Signature of Preparing Party/ Date Signature of Authorizing Party/ Date
Name/Title: Name/Title:
a
Project Funding Level: #DIV/Or Cost P/Unit: #DIV/01
City Funding Level: #DIV/0! Project Outlook: #DIV/0!
SCORE RANGE FOR SECTION 5 Points
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
Submission Checklist
Please verify that the following has been completed and submitted by the submission deadline as noted:
e /Attachment.. Status
Applicant Info(rmation) (Signatures Needed)-Required
Submission Checklist(Signatures Needed)- Required
Project Overview- Required
National Objective - Required
Project Impact-Required
Applicant Experience- Required
Project Budget- Required
Sources& Uses(Signatures Needed)-Required
Priority Alignment- Required
Affidavit 1 (Signatures Needed)- Required
Affidavit 2 (Signatures Needed)-Required
Affidavit 3 (Signatures Needed)-Required
Certification 1 (Signatures Needed)- Required
Certification 2 (Signatures Needed)- Required
Certification 3 (Signatures Needed)- Required
Certification 4 (Signatures Needed)- Required
Certification S (Signatures Needed)- Required
Certification 6 (Signatures Needed).- Required
Applicant's Articles of Incorporation- Required
Applicant's Internal Revenue Services Designation Letter - Required
Current Board of Director's with Professional Affiliations- Required
For Capital Projects Only: Physical Needs Assessment- Recommended
Applicant Agency's Last Two Annual Audits- Required
Evidence of Matching Funds/Leverage - Required
For Capital Projects Only: Subsidy Layering Review-Optional
For Capital Projects Only: Project Renderings-Optional
Signature of Preparing Party/ Date Signature of Authorizing Party/ Date
Name/Title: Name/Title:
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
Project Overview
Applicant: 0
Project Synopsis
In the space below, provide a brief synopsis of your proposed project including current status, location,scope and beneficiaries.
Objective: Outcomes:
Activity Code:
Project Partners
Please list the entities providing cash,financing and other support to proposed project.
. . . . ..
$
$ -
$ -
$
a •
Fiscal Check: #VALUE!.
SCORE RANGE FOR SECTION 20 Points
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application- March 2014
National Objectives
CDBG-funded activites must meet one of three National Objectives. Please check one:
❑ Check Box 1 National Objective A: Principally benefits low and moderate income persons
❑ Check Box 2 National Objective B:Aids in the prevention or elimination of slums or blight
❑ Check Box 3 National Objective C: Qualifies as an urgent need
If National Objective A is selected above, please select one subcategory below to describe proposed activity:
❑ Check Box 4 Area Benefit Activities are those carried out in a neighborhood consisting predominantly of LMI
persons and providing services for such persons, yet could be available to other non-income-eligible
persons in the area
❑ Check Box 5 Limited Clientele Activities are those which benefit a specific group of people (rather than all the
residents in a particular area) who are, or presumed to be, income eligible. The specific groups
presumed by HUD to be income-eligible include: abused children, battered persons, elderly persons,
handicapped persons, homeless persons, illiterate persons, migrant farm workers, and persons living
with AIDS.
❑ Check Box 6 Income Eligible Housing Activities add or improve a permanent residential structure wherein, upon
completion, income eligible persons will occupy 51%or more of the housing units
❑ Check Box 7 Job Creation or Retention Activities create or retain permanent jobs, of which at least 51% are either
taken by or available to income eligible persons
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
Project Impact ( 1 of 2)
Applicant: 0
In the space below, answer the following questions and provide any additional information regarding the project's impact:
1. Describe the scope of your proposed project including a summary of planned service goals including beneficiaries.
2. Describe the impact of your project on the immediate neighborhood and possible jobs created (temporary and permanent).
SCORE RANGE FOR SECTION 10 Points
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application- March 2014
Project Impact (2 of 2)
Applicant: 0
In the space below, answer the following questions and provide any additional information regarding the project's impact:
1. For Affordable Housing Projects: Describe if tenants will be relocated and; if so, summarize relocation plan.
2. Provide a brief project timeline.
.
..
• • • ° • 10 Points
City of Miami Beach/Housing Community Development
Application for Recaptured Federal Funds- February 2014
Applicant Experience (1 of 2)
Applicant: 0
In the space below, answer the following questions and provide any additional information regarding applicant experience.
1. Describe experience in providing the service proposed.
2. Provide specific examples of successful projects.
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• ' • ' • 10 Points
City of Miami Beach/Housing Community Development
Application for Recaptured Federal Funds- February 2014
Applicant Experience (2 of 2)
Applicant: 0
In the space below, answer the following questions and provide any additional information regarding applicant experience.
1. Fiscal capacity to successfully complete project including previous receipt of HUD funds. Provide specific examples.
• ' • ' • 15 Points
City of Miami Beach/Housing Community Development
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Annual Federal Entitlement Funds Application - March 2014
Priority Alignment
Funding Category:
Project Location:
Beneficiaries (List All):
The City of Miami Beach has achieved a great deal by staying focused on its mission, vision and strategic priorities. By using
performance measurements to gauge how well it is managing resources and delivering services, the City has areas that have
seen significant improvements since its plan was chartered.
As a recipient of public resources, please indicate below how your project aligns with the City's Strategic Plan.At a minimum,
you must select one Key Intended Outcome (KIO) that your project will address. Extra points will be awarded for your ability
to address additional KIOs.
Please note that awarded projects will be required to measure and report their progress on meeting identified KIO goals.
Primary KIO Proposed Project Will Address:
Secondary KIO Proposed Project Will Address:
Tertiary KIO Proposed Project Will Address:
In the space provided below, please describe the measures you will use to quantify your impact on the selected KIOs above.
Please note that all measures must be numerical in nature, i.e., the number of units developed, the number of tenants
served.
SCORE RANGE FOR SECTION 5 Points
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
Acknowledgement of Application Submission
Applicant: 0
As the duly authorized signatory and preparer, respectively, for the agency listed above, we have read the City of Miami
Beach Request For Proposals for Annual Federal Entitlement Fundsand agree to the terms, specific limitations, and conditions
expressed herein. In addition, we have read, relied upon, acknowledge, and accept the City's Disclosure Disclaimer as
attached.
Further, if our proposed project includes the rehabilitation or construction of a residential building that is currently occupied,
we hereby authorize the staff of the City of Miami Beach Office of Housing and Community Development to enter the
premises and interview residents. We realize that the purpose of the interviews is to determine the estimated amount of
relocation assistance that may be needed.
BY signing below, the undersigned acknowledge that they have read and understand the Certifications attached hereto and
labeled as "Affidavits" and, if awarded CDBG and/or HOME funds, the Applicant will be able to comply fully with the
provisions of those certifications and will be able to comply with all additional applicable federal, state and local
requirements, including procurement and financial management. Applicant also acknowledges that if a funding
recommendation is made for less than the full amount applied for, additional documentation including a revised budget,
scope of work and sources and uses may be requested prior to final finding determinations.
The City of Miami Beach reserves the right to verify that the authorized signatures above are authorized to bind the Applicant
and may require Applicant to submit documentation verifying such authority.
Signature of Preparing Party/ Date Signature of Authorizing Party/Date
Name/Title: Name/Title:
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
Affidavit of Compliance with Federal, State and local Regulations
Applicant: 0
The undersigned certify that the information in this application is true and correct. The undersigned further certify that they
are aware that if the City of Miami Beach finds that the a pp licant agency or undersigned have engaged in fraudulent actions
or intentionally misrepresented facts on tihs application, this application will be rejected and the applicant agency may be
unable to participate in any City-funded program for two (2) complete fiscal years.
If applying for HOME Investments Partnership Program/Community Development Block Grant funds, the applicant via the
undersigned certify that it has read, understands and agrees to comply with the provisions of 24 CFR 92, and all federal
regulations issued thereto by the United States Department of Housing and Urban Development (HUD).
The undersigned understand and agree to abide by the provisions of the applicable, federal, state and local regulations and
laws.
Signature of Preparing Party/ Date Signature of Authorizing Party/ Date
Name/Title: Name/Title:
Signature of Board Chair/ Date Signature of Board Secretary/ Date
Name/Title: Name/Title:
City of Miami Beach/Housing Community Development
Annual Federal Entitlement Funds Application - March 2014
Disclosure and Disclaimer
Applicant: 0
This Request for Proposals (RFP) is being furnished to the applicant by the City of Miami Beach (City) for the applicant's
information and convenience. Any action taken by the City in response to applications made pursuant to this RFP or in
making any award or in failing or refusing.to make any award pursuant to such applications, or in canceling awards, or in
withdrawing or canceling this RFP, either before or after issuance of an award(s), shall be without any liability on the part of
the City. The contents of this RFP are neither warranted nor guaranteed by the City. Applicants interested in pursuing this
development opportunity are urged to make such evaluations as they deem advisable and to reach independent conclusions
concerning.statements made in this RFP and any supplements thereto. The City reserves the right to reject any and all
applications for any reason, or for no reason, without any resultant liability to the City.
In its sole discretion, the City may withdraw the RFP either before or after receiving applications, may accept or reject
applications, and may accept applications which deviate from the RFP as it deems appropriate and in its best interest. In its
sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting applications in
response to this RFP.
Following submission of an application, the applicant agrees to deliver such further details, information and assurances,
including financial and disclosure data, relating to the application and the applicant including the applicant's affiliates,
officers, directors, shareholders, partners and employees as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective housing development entities. It is
the responsibility of the applicant to assure itself that information contained herein is accurate and complete. The City does
not provide any assurances as to the accuracy of any information in this RFP.
Any reliance on these contents, or on any communications with City officials, shall be at the applicant's own risk. Prospective
applicants should rely exclusively on their own investigations, interpretations and analyses. The RFP is being provided by the
City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No
warranty or representation is made by the City or its agents that any application conforming to these requirements will be
selected for consideration, negotiation, or approval.
The City shall have no obligation or liability with respect to this RFP, the selection and the award process or whether any
award will be made. Any applicant to this RFP who responds hereto fully acknowledges all the provisions of this disclosure
and disclaimer, is totally relying on this disclosure and disclaimer, and agrees to be bound by the terms hereof. Any
applications submitted to the City or its advisors pursuant to this RFP are submitted at the sole risk and responsibility of the
party submitting such application.
This RFP is made subject to correction of errors, omissions, or withdrawal without notice. Information is for guidance only
and does not constitute all or any part of an agreement.
The City and all applicants will be bound only as, if and when an application, as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of
the definitive agreements executed among the parties.
City of Miami Beach/Housing Community Development
i
Annual Federal Entitlement Funds Application - March 2014
Disclosure and Disclaimer
Applicant: 0
Any response to this RFP may be accepted or rejected by the City for any reason, or for no reason, without any resultant
liability to the City.
The City is governed by the Government-in-the-Sunshine Law, and all applications and supporting documents shall be subject
to disclosure as required by such law. All documents received by the City shall become public records.
Applicants are expected to make all disclosures and declarations as requested in this RFP. By submission of an application,
the applicant acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate
to substantiate or supplement information contained in the application, and authorizes the release to the City of any and all
information sought in such inquiry or investigation. Each applicant certifies that the information contained in the application
is true, accurate and complete to the best of its knowledge and belief.
Notwithstanding the foregoing or anything contained in the RFP, all applicants agree that in the event of a final unappealable
judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this RFP or any response
thereto or any action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon
and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions
of this disclosure and disclaimer which imposes no liability on the City.
In the event of any differences in language between this disclosure and disclaimer and the balance of the RFP, it is
understood that the provisions of this disclosure and disclaimer shall always govern. The RFP and any disputes arising from
the RFP shall be governed by and construed in accordance with the laws of the State of Florida.
Signature of Preparing Party/ Date Signature of Authorizing Party/ Date
Name/Title: Name/Title:
Signature of Board Chair/ Date Signature of Board Secretary/ Date
Name/Title: Name/Title:
City of Miami Beach/Housing Community Development
FY 14/15 Certification Regarding Lobbying Activities
Applicant: 0
The undersigned certifies, to the best of his or her knowledge and belief,that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making
of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or
any employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its
instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards
at all tiers (including sub-contracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all
individuals receiving sub-awards shall certify and disclose accordingly.
Signature of Preparing Party/Date Signature of Authorizing Party/Date
Name/Title: Name/Title:
Signature of Board Chair/Date Signature of Board Secretary/ Date
Name/Title: Name/Title:
FY 14/15 Drug-Free Workplace Requirements
Applicant: 0
The Provider shall insert in the space provided below the site(s) expected to be used for the performance of work under the
grant covered by the certification:
Site 1 Address:
Site 2 Address:
Site 3 Address:
Signature of Preparing Party/ Date Signature of Authorizing Party/ Date
Name/Title: Name/Title:
Signature of Board Chair/ Date Signature of Board Secretary/ Date
Name/Title: Name/Title:
FY 14/15 Acknowledgement of Disability Nondiscrimination Affidavit
Applicant: 0
I, , being duly first sworn state that the above named form, corporation or organization
is in compliance with and agrees to continue to comply with, and assure that any subcontractor, or third party contractor
under this project complies with all applicable requirements of the laws listed below including, but not limited to, those
provisions pertaining to employment, provision of programs and services, transportation, communications, access to
facilities, renovations, and new construction.
• The Americans with Disabilities Act of 1990 (ADA): Pub. L. 101-336, 104 Stat 327, 42 U.S.C. 12101-12213 and 547 U.S.C.
Sections 225 and 611 including Title I, Employment; Title II, Public Services; Title III, Public Accommodations and Services
Operated by Private Entities;Title IV,Telecommunications; and Title V, Miscellaneous Provisions.
• The Rehabilitation Act of 1973: 29 U.S.C. Section 794.
•The Federal Transit Act, as amended: 49 U.S.C. Section 1612.
•The Fair Housing Act as amended: 42 U.S.C. Section 3601-3631.
SUBSCRIBED AND SWORN TO (or affirmed) before me on by
(Date)
. He/She is personally known to me or has
(Affiant)
presented as identification.
(Type of identification)
Signature of Notary
Serial Number
The City of Miami Beach will not award a contract to any firm, corporation or organization that fails to complete and
submit this Affidavit with the firm, corporation or organization's bid or application or fails to have this Affidavit on file
with the City of Miami Beach.
Lead-Based Paint Certification
Applicant: 0
Applicability:
A.The lead based paint rule applies to CDBG-funded housing activities involving construction, purchase and rehabilitation.
B.The following housing rehabilitation activities are excepted:
I. Emergency repairs(but not lead based paint-related emergency repairs)
2.Weatherizing
3.Water and/or sewer hookups
4. Installation of security devices
5. Facilitation of tax exempt bond issuances for funds
6. Other single-purpose activities that do not include physical repairs or remodeling of applicable surfaces
7. Other activities that do not involve applicable surfaces and do not exceed$3,000 per unit.
Inspection and Testing Requirements:
The Provider shall be required to test the lead content of chewable surfaces of an apartment building to be rehabilitated, if there is a
family residing in one of the units with a child under seven years of age with an identified elevated blood level condition (concentration of
lead in blood of 25 micrograms per deciliter or greater)and the building was constructed prior to 1978.
Chewable surfaces are defined as all exterior surfaces of a residential structure, up to five feet from the floor or ground, such as: a wall,
stairs, deck, porch, railing, windows or doors that are readily accessible to children under seven years of age, and all interior surfaces of a
residential structure.
Lead content shall be tested by using an x-ray fluorescence analyzer or other method approved by HUD. Test readings of 1 mg/cm or
higher shall be considered positive for presence of lead based paint.
Required Treatment:
Treatment of lead based paint conditions must be included as part of the proposed rehabilitation work. All chewable surfaces in any room
found to contain lead based paint must be treated before final inspection and approval of work. Similarly, all exterior chewable surfaces
must be treated when they are found to contain lead based paint.
Minimum treatment involves covering or removing the painted surfaces. Washing and repainting without thorough removal or covering
does not constitute adequate treatment. Covering can be achieved by adding a layer of gypsum wallboard or fiberglass cloth barrier.
Depending on the wall condition, permanently attached, non-strippable wallpaper may be applied. Covering or replacing trim surfaces is
also permitted. Removal can be accomplished by scraping, heat treatment(infrared or coil type heat guns)or chemicals. Machine sanding
and propane torch use are not allowed.
I hereby acknowledge that I have read the specific requirements for lead based paint contained in this Certification, and understand that
my organization's project eligibility depends upon compliance with the requirements contained in this document.
Signature of Preparing Party/ Date Signature of Authorizing Party/ Date
Name/Title: Name/Title:
Signature of Board Chair/ Date Signature of Board Secretary/ Date
Name/Title: Name/Title:
Certification Regarding Religious Activities
Applicant: 0
In accordance with First Amendment of the U.S. Constitution - "church/state principles", CDBG assistance may not, as a
general rule, be provided to primarily religious entities for any secular or religious activities.
Therefore, the following restrictions and limitations apply to any provider which represents that it is, or may be deemed to
be, a religious or denominational institution or an organization operated for religious purposes which is supervised or
controlled by or operates in connection with a religious or denominational institution or organization.
A religious entity that applies for and is awarded CDBG funds for public service activities must agree to the following:
1. It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit
employment or give preference in employment to persons on the basis of religion;
2. It will not discriminate against any person applying for such public services on the basis of religion and will not limit such
services or give preference to persons on the basis of religion;
3. It will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious
proselytizing, and exert no other religious influence in the provision of such public services;
4. The portion of a facility used to provide public services assisted in whole or in part under this Agreement shall contain no
sectarian or religious symbols or decorations; and
The funds received under this Agreement shall not be used to construct, rehabilitate, or restore any facility which is owned
by the Provider and in which the public services are to be provided. However, minor repairs may be made if such repairs are
directly related to the public services; are located in a structure used exclusively for non-religious purposes; and constitute, in
dollar terms, only a minor portion of the CDBG expenditure for the public services.
I hereby acknowledge that I have read the specific requirements contained in this Certification, and that eligibility of my
organization's project depends upon compliance with the requirements contained in this document.
Signature of Preparing Party/ Date Signature of Authorizing Party/ Date
Name/Title: Name/Title:
Signature of Board Chair/ Date Signature of Board Secretary/ Date
Name/Title: Name/Title:
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Certification Regarding.CDRG-Funded Construction & Rehabilitation Projects (1 of 2)
Appplicant: 0
If the Provider anticipates using CDBG funds for construction or rehabilitation, the following federal and City of Miami Beach
requirements must be acknowledged:
A. All construction or rehabilitation plans and specifications for the project must be approved by the City's departments of:
Planning; Office of Real Estate, Housing & Community Development; Public Works; Building; Code Compliance; and Fire. If
the project is located in the Miami Beach Architectural District, or affects a building listed or eligible for listing on the National
Register of Historic Places, all plans and specifications must be approved by the State Historic Preservation Office (SHPO), in
accordance with the Memorandum of Understanding between the SHPO and the City.
B. The City shall not be obligated to pay any funds to the project prior to the completion by the City of an environmental
review of the project, and said review is approved by any government agencies as may be required by law.
C. The Provider will assure all wages paid to construction workers by it or its subcontractors are in compliance with federal,
state and local labor requirements. The Provider agrees to include in the construction bid specifications in connection with
this agreement the applicable Federal Wage Determination assigned to this project by HUD. The Provider must also inform
his contractor/subcontractors that they will be required to submit documents after a city-conducted pre-construction
conference and prior to construction. Weekly and/or monthly reports must be submitted thereafter, as required by the
federal government.
D. The Provider agrees to comply with, and to assure that its subcontractors comply with, the federal Office of Management
and Budget (OMB) Circular Number A-102 Attachment E for programs funded in whole or in part by CDBG funds; with federal
OMB Circular A-102 Attachment 0 for the procurement of supplies, equipment, construction and services; and with Federal
Management Circular A-87; or any other applicable OMB circular.
E. Pursuant to Section 109 of the Act, the Provider specifically agrees that no person shall be denied the benefits of the
program on the grounds of race, color, sex, religion or national origin.
F. The Provider agrees, on its own behalf and on behalf of its contractors and subcontractors, to take affirmative action in
attempting to employ low income and minority persons, as mandated by law.
G. As required by OMB Circular Number A-102, and by Florida Statutes Section 287.055,-professional services must be
competitively selected. The competitive selection process must include a public advertisement; issuance of a request for
application and a competitive review based on uniform criteria. Selection criteria must consider the basic qualifications,
professional competence, experience and suitability of each firm. Fees for professional services must be requested as a fixed
sum and not stated as a percentage of construction costs.
H.All documents, bid specifications, notices and construction drawings must be submitted for the review and approval of the
Neighborhood Services Department prior to public advertisement.
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Certification Regarding CDBG-Funded Construction & Rehabilitation Projects (2 of 2)
I. The bidding process for construction contracts must include a formal advertisement, published in The Miami Review,
Dodge Reports and The Miami Builder's Exchange. This announcement must include the following:
1. The date, time and place that bid documents are available, and the same information for any pre-bid conferences and
receipt of bids.
2. The requirement of bid surety in the amount of ten percent (10%) of the bid, and a performance and payment bond equal
to 100% of the award.
3. A standard statement regarding the "in whole or in part" federal funding of the project and the various applicable federal
regulations.
J. The City reserves the right to be present at the time of bid openings. If City CDBG monies are the sole funding source, the
City may require that bids be received and opened by the City's Procurement Department.
K. The Provider agrees to submit to the City's Office of Real Estate, Housing &Community Development all documentation of
the steps followed in the selection of professional services and construction contracts.
L. The Provider agrees to specify a time of completion and include a liquidated damage clause in all construction contracts.
Cost plus a percentage of cost, and percentage of construction cost contracts will not be permitted.
M. If the Provider is awarded CDBG funds, other conditions and requirements will be specified in the funding agreement.
N.The Provider agrees that it will not start construction until an official "Notice to Proceed" has been issued.
0. Pursuant to 570.608 of the CDBG Regulations, and the new provisions in the Economic and Community Development Act
of 1974 as amended, the Provider agrees to comply with the inspection, notification, testing and abatement procedures
concerning lead-based paint.
I hereby acknowledge that I have read the specific requirements contained in this Certification, and that eligibility of my
organization's project depends upon compliance with the requirements contained in this document.
Signature of Preparing Party/ Date Signature of Authorizing Party/ Date
Name/Title: Name/Title:
Signature of Board Chair/ Date Signature of Board Secretary/ Date
Name/Title: Name/Title:
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