2014-28515 Reso RESOLUTION NO. 2014-28515
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS
COMMITTEE AND ESTABLISHING CRITERIA FOR SPECIAL EVENT
FEE WAIVER REQUESTS CONSIDERED BY THE MAYOR AND CITY
COMMISSION.
WHEREAS, the City often receives requests for the waiver of special event related fees;
and
WHEREAS, on September 11, 2013, the City Commission directed the Administration to
develop criteria for future fee waiver requests and referred the matter to the Finance and
Citywide Projects Committee (FCWPC) for its consideration; and
WHEREAS, the following criteria have been developed and were considered by the
FCWPC at its January 30, 2014 meeting:
1. Type of Event
a. The event must be produced by a 501(c)3 non-profit organization
that provides direct services to the community.
b. All proceeds from the event must be received by the 501(c)3 non-
profit organization producing the event.
c. The event must be open to the general public.
d. The event must be within one of the City's target categories (i.e.,
Design and Architecture; Film and Fashion; LGBT; Wine and Food).
2. Economic Impact and Promotional Value to the City (must meet 2 or
more)
a. Significant Impact — events that have a track record or a
demonstrable potential to provide a significant national and/or
international return for Miami Beach in regard to publicity and
visitorship.
b. Television Coverage — events with confirmed television coverage
and viewership from a major network or cable provider.
c. Hotel Room Nights — events with confirmed hotel room nights in
Miami Beach with 500 room nights or greater.
d. Development Areas — events which occur during holidays; programs
which help expand the positive impact of tourism into under-utilized
areas.
3. Other
a. The entity producing the event must be in good standing with the City
and be current on all debts; and
WHEREAS, the FCWPC has recommended that the City Commission adopt these
criteria for future special event fee waiver requests and specifically stated that events must meet
2 or more of the criteria in Section 2, as well as all of Sections 1 and 3 to be considered for a
waiver.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Finance and Citywide Projects
Committee and establish the criteria set forth herein for special event fee waiver requests
considered by the Mayor and City Commission.
PASSED AND ADOPTED this 5th day of March, 2014.
ATTEST:
PHILIP LEVINE M
1 3
RAFAEL . G_ "Cl'
INCORP ORATED.
.. ' ' • �� -� APP-RIVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution.Accepting The Recommendation Of The Finance And Citywide Projects Committee
Establishing Criteria For Special Event Fee Waiver Requests Considered By The Mayor And City
Commission.
Key Intended Outcome Supported:
Increase community satisfaction with City government and Improve the City's overall financial health
and maintain overall bond rating.
Supporting Data (Surveys; Environmental Scan, etc.): N/A
Item Summary/Recommendation:
The City often receives requests for waiver of special event related fees, but these requests were
considered absent of established criteria. On September 11, 2013, the City Commission referred a
special event fee waiver request from Miami Beach Gay Pride to the Finance and Citywide Projects
Committee (FCWPC). At the time of the referral the Administration was also directed to develop
criteria for future fee waivers. The criteria are detailed in the attached memorandum.
The FCWPC recommended the City Commission adopt these criteria for future special event fee
waiver requests and specifically stated that events must meet 2 or more of the criteria in Section 2, as
well as all of Sections 1 and 3 to be considered for a waiver.
Advisory Board Recommendation:
E 3he Finance and Citywide Projects Committee recommended in favor of the waiver at their January
30, 2014 meeting.
Financial Information:
Source of Amount Account Approved
Funds:
2
3
4
OBPI Total
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Max Sklar
Sign-Offs:
artm nt Director Assistant Ci y Manager ACity Manager
AGENDA ITEM
M I [BEACH
DATE 3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of City Co ission
FROM: Jimmy L. Morales, City Manager
DATE: March 5, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND CITYWIDE PROJECTS COMMITTEE ESTABLISHING CRITERIA
FOR SPECIAL EVENT FEE WAIVER REQUESTS.CONSIDERED BY THE MAYOR
AND CITY COMMISSION.
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the special event fee waiver criteria as recommended
by the Finance and Citywide Projects Committee.
BACKGROUND
The City often received requests for waiver of special event related fees, but these requests
were considered absent of established criteria. On September 11, 2013, the City Commission
referred a special event fee waiver request from Miami Beach Gay Pride to the Finance and
Citywide Projects Committee (FCWPC). At the time of the referral the Administration was also
directed to develop criteria for future fee waivers. The following criteria have been developed
and were considered by the FCWPC at their January 30, 2014 meeting.
1. Type of Event
a. The event must be produced by a 501(c)3 non-profit organization that provides
direct services to the community.
b. All proceeds from the event must be received by the 501(c)3 non-profit organization
producing the event.
c. The event must be open to the general public.
d. The event must be within one of the City's target categories (i.e. Design and
Architecture; Film and Fashion; LGBT; Wine and Food).
2. Economic Impact and Promotional Value to the City (must meet 2 or more)
a. Significant Impact — events that have a track record or a demonstrable potential to
provide a significant national and/or international return for Miami Beach in regard to
publicity and visitorship.
b. Television Coverage — events with confirmed television coverage and viewership
from a major network or cable provider.
c. Hotel Room Nights — events with confirmed hotel room nights in Miami Beach with
500 room nights or greater.
City Commission Memorandum
Special Event Fee Waiver Criteria
March 5, 2014 Page 2
d. Development Areas — events which occur during holidays; programs which help
expand the positive impact of tourism into under-utilized areas.
3. Other
a. The entity .producing the event must be in good standing with the City and be
current on all debts.
The FCWPC recommended the City Commission adopt these criteria for future special event
fee waiver requests and specifically stated that events must meet 2 or more of the criteria in
Section 2, as well as all of Sections 1 and 3 to be considered for a waiver.
CONCLUSION
The Administration recommends adopting the special event fee waiver criteria as recommended
by the Finance and Citywide Projects Committee.
JLM/KG f/IV AS
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