2014-28513 Reso RESOLUTION NO. 2014-28513
A RESOLUTION OF THE MAYOR AND CITY COMMISSION AUTHORIZING THE CITY
MANAGER TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR ELIGIBLE PUBLIC SERVICE,
HOUSING, AND CAPITAL ACTIVITIES TO BE FUNDED FROM THE CITY OF MIAMI BEACH
FISCAL YEAR 2014/2015 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME
INVESTMENT PARTNERSHIPS (HOME) ENTITLEMENT ALLOCATIONS FROM THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD).
WHEREAS, the City is an entitlement recipient of HUD formula grant programs as follows:
Community Development Block Grant (CDBG) funds, and HOME Investment Partnerships (HOME)
funds; and
WHEREAS, CDBG funds are used to provide vital public services, housing activities, code
enforcement, and improvements to public facilities and HOME funds are used for affordable housing
activities, including multi-family rentals and first-time homeownership; and
WHEREAS, the City expects to continue to receive entitlement funds from these grant
programs to operate the City's housing and community development activities; and
WHEREAS, the City will issue a Request for Proposals (RFP) for the FY 2014/2015 CDBG
funds and the FY 2014/2015 HOME funds to ensure compliance with the HUD rules and regulations;
and
WHEREAS, the City will prepare and submit to HUD an Annual Action Plan, approved by the
City Commission, based on activities that the City wishes to fund from the FY 2014/2015 entitlement
allocations; and
WHEREAS, the Annual Action Plan for Federal funds is a requirement under the HUD
formula grant programs, which include the CDBG and HOME Programs; and
WHEREAS, the City Manager is the designated agent for all HUD formula grants, and
executes the grant applications, grant agreements, and other applicable HUD documents on behalf
of the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission authorize the City
Manager to issue a Request for Proposals (RFP) for eligible public service, housing, and capital
activities to be funded from the City of Miami Beach fiscal year 2014/2015 Community Development
Block Grant (CDBG) and HOME Investment Partnerships (HOME) entitlement allocations from the
U.S. Department of Housing and Urban Development (HUD).
PASSED AND ADOPTED this V11 day of PjCfrC1k 2014.
ATTEST- .°
� •'' •'•• ' APPROVED AS TO
CIT CLERK •� GUAGE
FOR EXECUTION
'.INCORP ORATED: '
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H 26
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission authorizing the City Manager to issue an RFP for eligible public service,
housing, and capital activities to be funded from the City of Miami Beach FY 2014/2015 entitlement allocations from the U.S.
Department of Housing & Urban Development (HUD).
Key Intended Outcome Supported:
Sustainable initiatives. Affordable housing for the labor force.
Supporting Data (Surveys, Environmental Scan, etc.: Based on the 2012 Community Satisfaction Survey, 80% of
residents believe the City's standard of living is good and improving. 34% of businesses rated the lack of affordable
ousing in Miami Beach for their labor force as their most important challenge.
Item Summa /Recommendation:
As an entitlement community, the City receives an annual allocation of HUD funding. HUD requires the City (and all
participating jurisdictions) to submit a Five-Year Consolidated Plan establishing the strategic framework upon which the City
will utilize funds. The Consolidated Plan is refined each year through the required submission of the One-Year Action Plan
which specifically defines the projects and activities funded by that year's HUD allocation. Historically, the City's CDBG funds
have been used for public services, housing, code enforcement, and public facilities improvements; while HOME funds have
been used for affordable rental housing and first-time homeownership.
The City must submit the FY 201412015 One-Year Action Plan for HUD's approval by August 16, 2014. As such, it is
necessary to begin the screening process for proposed activities. The process includes: release of the RFP; review by staff to
determine complete/eligible RFP submissions; evaluation/scoring/recommendations by the Affordable Housing Advisory
Committee (AHAC); review of AHAC recommendations with the Administration; 30-day Comment Period to receive public
input; City Commission approval; and, finally, submission to HUD.
FY 2014/2015 funding allocations have not been announced by HUD. However, based on the HUD-imposed timeline for
preparation and submission of the Action Plan, the Administration recommends authorizing the City Manager to issue the
attached Requests for Proposals (RFPs) for eligible activities to be funded from the City of Miami Beach FY 2014/2015
entitlement allocations from HUD. Based on current projections, the RFPs will be issued with a 10% reduction from actual FY
2013/2014 allocations. The RFPs will be issued with a qualification that the award of funds is subject to the actual HUD
funding allocations.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Funds: Amount Account
1 N/A
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Maria Ruiz/Housing & Community Development
Sign-Offs:
Department Director Assistant City Manager City Manager
MLR KGB JLM
i N DA ITEM G 7�'DATE 2-5--d
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City C mission
FROM: Jimmy L. Morales, City Manager
DATE: March 5, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION AUTHORIZING
THE CITY MANAGER TO ISSUE A REQUEST FOR PROPOSALS (RFP)
FOR ELIGIBLE PUBLIC SERVICE, HOUSING, AND CAPITAL ACTIVITIES
TO BE FUNDED FROM THE CITY OF MIAMI BEACH FISCAL YEAR
2014/2015 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND
HOME INVESTMENT PARTNERSHIP (HOME) ENTITLEMENT
ALLOCATIONS FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD).
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
BACKGROUND
The City of Miami Beach is a U.S. Housing and Urban Development (HUD)-designated
entitlement community as determined by the decennial census information on population growth
lag, age of housing stock, and poverty. The City was designated a Community Development
Block Grant (CDBG) Program entitlement city in 1975, and has been receiving HOME
Investment Partnership (HOME) Program funds since the program's inception in 1992. While
the CDBG Program provides funding for public services, housing, and capital projects; the
HOME Program provides funding specifically designated for affordable housing to strengthen
public/private housing partnerships and expand the supply of decent, safe, sanitary, and
affordable housing for low- and moderate-income individuals and families.
As an entitlement community, the City receives an annual allocation of HUD funding. To receive
the funds, HUD requires the City (and all participating jurisdictions) to submit a Five-Year
Consolidated Plan which establishes the strategic framework upon which the jurisdiction will
utilize its funds. The Consolidated Plan is refined each year through the required submission of
the One-Year Action Plan which specifically defines the projects and activities funded by that
year's HUD allocation. Historically, the City's CDBG funds have been used for public services,
housing, code enforcement, and public facilities improvements; while HOME funds have been
used for affordable rental housing and first-time homeownership.
ANALYSIS
The City must submit the FY 201412015 One-Year Action Plan to HUD for its approval by
August 16, 2014. To allow enough time to complete the development process of the Action
HOME and CDBG RFP Release
Page 2
March 5, 2014
Plan, it is necessary to begin the proposal screening process as soon as possible. The process
includes the following steps:
• Release of Request for Proposals(RFP) for 30-days
• Initial RFP review by staff to determine complete/eligible submissions
• Evaluation/Scoring/Recommendations by the Affordable Housing Advisory
Committee(AHAC) absorbing the functions previously performed by the Community
Development Advisory Committee for CDBG-funded activities)
• Review of AHAC recommendations with the Administration
• 30-day Comment Period to receive public input
• City Commission approval
• Submission to HUD
The City has not yet been notified of the amount of funding that it will receive for FY 2014/2015.
HUD will nonetheless hold the City to the required timeline for completion and submission of the
Action Plan. Therefore, staff is proposing the issuance of the CDBG and HOME RFPs indicating
estimated funds available and a qualifying statement that the award of funds is subject to the
actual allocations of HUD.
For FY 2013/2014 the HUD allocations were $953,576 and $469,525 for CDBG and HOME,
respectively. Based on the current trend toward funding reductions in HUD programs, staff is
recommending release of the RFPs with ten percent (10%) reductions in the amount of funds
available. This would mean available funds of$858,218 for CDBG and $422,572 for HOME.
CONCLUSION
The Administration recommends authorizing the City Manager to issue the attached Requests
for Proposals (RFPs) for eligible activities to be funded from the City of Miami Beach FY
2014/2015 CDBG and HOME entitlement allocations from the U.S. Department of Housing and
Urban Development (HUD).
JLM/ GB/&R/ARB
T:\Agenda/2014/march/FY2014-15 CDBG-HOME RFP Issuance Memo