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Certification of Contract - HD Supply Power Solutions, LTD
MIAM[BEACH c ;� D CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT 3� TITLE: Light Poles, Fixtures and Bases CONTRACT NO.: 2014-069 EFFECTIVE DATE(S): This Contract shall remain in effect for one (1) year from date of Contract execution by the Mayor and City Clerk, and may be extended for three (3) additional one (1) year periods. SUPERSEDES: N/A CONTRACTOR(S): HD Supply Power Solutions, LTD ESTIMATED ANNUAL CONTRACT AMOUNT: N/A A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on March 5, 2014, for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Contractor. B. EFFECT - This Contract is entered into to provide for light poles, fixtures, and bases pursuant to City Invitation to Bid No. 2014-069 and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 2014-069. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Eric Carpenter, Public Works Director, at 305-673-7080. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work and/or services required by the Contract Documents without the prior written consent of the City. 1 Certification of Contract Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction fora public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. 2 Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Alex Denis, Procurement Director City of Miami Beach Department of Procurement Management 1700 Convention Center Drive Miami Beach, Florida 33139 With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: HD Supply Power Solutions, LTD 7584 N.W. 74 th Avenue Medley, Florida 33166 Attn: Jaime Gonzalez Phone: 305-805-3830 Fax: 305-805-3869 E-mail: iaime.gonzalez(&,,hdsupply.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Pealfication of Contract IN WITNESS WNPREOF the City and Contractor have caused this Certification of Contract to be signed an j 04ested on thls day of by their respective duly authorized representatives. CONTRACTOR CITY OF MIAMI B c By By President/Signature ayor Ze9vls i✓ Z r P int Name 16ate 3 z� zol Date Y ATTEST: �,���.... � , I'T EST: * INCORP Sec aryl Signature v ORA Tt� f� City Clerk '31Z Print Name Dat Date F:I PURCI$ALL1Solicltations1201412014-069-SW Light Poles, Fixtyres and Bases\Contract12014-069 HD Supply Power Solutions LTD-doe j I APPROVED AS TO FORM & LANGUAGE & FO EXECUTION 3 torn Date 5 COMMISSION ITEM SUMMARY Condensed Title: Request For Approval To Award A Contract To Invitation To Bid(ITB)No.2014-069 For Light Poles,Fixtures,and Bases. Key Intended Outcome Supported: Ensure Well-Maintained'Facilities. Supporting Data(Surveys, Environmental Scan, etc.): NIA Issue: Shall the Ci Commission approve the award of Contract? Item SummarylRecommendation: The purpose of this item is to approve contracts for the supply and delivery of light poles, fixtures and bases pursuant to ITB. 2014-069. This item is necessary in order to meet the demands at City facilities, shorten the response time and improve the efficiency of the delivery of lighting supplies utilized Citywide. The City requires these items for routine maintenance on an"as needed"basis,inclusive of planned and emergency repairs. These light poles,fixtures and bases are used at various locations such as Lincoln Road,Alton Road,Lummus Park and Bay Road. Sixteen(16)vendors were notified of the solicitation,with five(5)vendors downloading the solicitation.Three(3) responses were received in response to the solicitation. The bids from HD Supply Power Solutions, LTD and South Dade Electrical Supply, Inc,were responsive. The bid received by AGC Electric, Inc. is non-responsive. RECOMMENDATION After review of responses received,it is recommended that the lowest responsive,responsible bidder be awarded the contract: • HD Supply Power Solutions,LTD.,as primary vendor for manufacturer groups: Allscape,,Gardco EMCO, Kim Lighting,Phoenix,Precast Specialties,Se lux and Stonco. Also HD Supply Power Solutions,LTD.,as secondaryvendor for Akron Foundry,Bega USA, Flagpoles,Inc.,GE,Hapco,Holophane,Hubbell Lighting, King Luminaire, Lithonia Lighting, Louis Poulsen, P&K, Stresscrete, Valmont, and Whatley. • South Dade Electrical Supply, Inc., as primary vendor for manufacturer groups: Akron Foundry, Bega USA, Flagpoles, Inc., GE, Greenlee, Hapco, Holophane, Hubbell Lighting, King Luminaire, .Lithonia Lighting, Louis Poulsen, Mainstreet Lighting, P&K,Quazite, Stresscrete, Valmont, and Whatley. Advisory Board Recommendation: NIA Financial Information: Source of Amo:nt Account Funds: $200,000.00 Repairs/Maintenance Supply Account No. 011-9407-000342 2 S 20,000.00 Renovations Account No. 305-6997-000676 D9 S225,000..00 Capital Contracts Account No. 171-2741-069357 4 $125,000.00 Machinery& Equipment Account No. 365-2765-000674 Total $570,000.00 Financial Impact Summary: The annual cost associated with the purchase of light poles,fixtures and bases is subject to funds availability approved through the City's budgeting process. Account information and availability of funds shall be verified and approved for each request prior to procuring the services.Should additional funding be required due to increased need of services, it will be subject to the review and approval of the Budget Office. City Clerk's Office Legislative Tracking: Alex Denis, Director Ext#6641 Sign-Offs: Department.Director Asslstay4 City M r City M na er AD A ETC KGB MT JLM FAT DriveIAGENDA 120141March\Procurement\ITB 2014)3069-SW Lightpoles Fixtures and Bases$UMMARY.doc AGENDA ITEM MIAMIBEACH DATE 74 �. /\AIAMIBEACH City of Miami Beach, 1700 Convention Center'Drive,Miami Beach,Florida 33139,www.miarnibeachfl_gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members o the City ommission FROM: Jimmy L. Morales, City Manager DATE: March 5, 2014 SUBJECT: REQUEST FOR APPROVAL TO AWAL A CONTRACT PURSUANT TO INVITATION TO BID (ITU) NO.2014-069 FOR LIGHT POLES, FIXTURES,AND RASES. ADMINISTRATION RECOMMENDATION Approve the award of the contract. KEY INTENDED OUTCOME Ensure Well-Maintained Facilities. FUNDING The annual cost associated with Light Poles, Fixtures, and Bases.is subject to funds availability approved through the annual budgeting process. Account information and availability of funds shall be verified and approved for each request prior to procuring the services.The funding and accounts noted below are the FY 2014 budget amounts approved by Commission. Amount Account 1 $200,000.00 Repairs/Maintenance Supply Account No. 011-9407-000342 2... $ 20,000.00 Renovations Account No. 305-6997-000676 3 $225,000.00 Capital Contracts Account No. 171-2741-069357 4 $125,000.00 1 Machinery&Equipment Account No. 365-2765-000674 Total $570,000.00 Should additional funding be required due to increased need of services, it will be subject to the review and approval of the Office of Budget and Performance Improvement(OBPI). BACKGROUND INFORMATION The purpose of Invitation to Bid(ITB) No. 2014-069 is to establish a contract, by means of sealed bids, with a qualified firm(s) to provide supply and delivery of light poles, fixtures and bases at various facilities located within the City of Miami Beach. This item is necessary in order to meet the demands at City facilities, shorten the response time and improve the efficiency of the delivery of lighting supplies utilized Citywide. The City requires these items for routine maintenance on an"as needed" basis; inclusive of planned and emergency repairs. The City has immediate need of vendors, who are authorized by the manufacturers to sell lighting related equipment and parts. 75 Commission Memorandum ITB 2014-069 Light Poles,Fixtures, and Bases March 5, 2014 Page 12 I The ITB also requested bidders to submit,for each manufacturer group for which bidder submits a -bid,documentation from the manufacturer that bidder is authorized to sell parts and equipment. The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its entirety. The Citywill endeavor to utilize vendors in order of award. However,the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement;2)it is in the best interest of the City to do so regardless of reason. The contract(s)entered into with the successful bidder(s)shall remain in effect for one(1)year.The price offered by the Bidder in its Bid Proposal shall remain firm and fixed during the initial one(1) year term. The City, through its.City Manager, shall have the option-lo renew this contract for an additional three(3)one-year periods on a year-to-year basis. During the renewal term,the City may consider an adjustment to price based on changes in the applicable CPI-U index. iT6 PROCESS ITB No.2014-069,was issued on January 15,2014,with a bid opening date of February 10, 2014. Two (2) addenda were issued to answer to questions submitted by prospective bidders. The Department of Procurement Management issued bid notices to sixteen(116)firms utilizing the Public Purchase and the Florida Purchasing Group website. Five(5) prospective bidders accessed the advertised solicitation. In addition, the Department of Procurement Management sent the ITB document to additional firms not registered with the Public Group. The notices resulted in the receipt of three(3)responses from HD Supply Power Solutions, LTD, South Dade Electrical Supply, Inc. and AGC Electric, Inc. The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will be recommended for award. Veterans and local preferences were considered during the tabulation of the bids received. Neither veterans nor local preference was applicable to any of the bidders. The Bid Price form was categorized by manufacturers resulting in thirty-six(36)groups. The manufacturers on the bid price form included: Akron Foundry,Allscape,Arlington,Bega USA, Brooks Products,CDR, Faulkner, Flagpoles, Inc.,Forms&Surfaces,Gardco EMCO,GE,Granville Holophane, Greenlee, Hapco, Holophane, Hubbell Lighting, IPEX, Kim Lighting, King Luminaire, Lithonia Lighting, Louis Poulsen, Mainstreet,P&K, Phoenix, Precast Specialties,Quazite,Red Dot, Selux and Stonco, Stresscrete, Sylvania, U.S. Precast, Unique Solutions, Valmont, Van Teal, Western Lighting and Whatley In evaluating the bids received it has been determined that the bids from HD Supply Power Solutions, LTD., and South Dade Electrical Supply, Inc., were deemed the lowest responsive for various groups. Both of the responsive vendors provided the necessary manufacturer's letter authorizing service and selling of parts and equipment. The bid received from AGC Electric, Inc. was non-responsive for failure to provide the manufacturer's authorization by the deadline requested as part of minimum requirement. 76 Commission Memorandum ITB 2014089 Light Poles, Fixtures,and Bases March 5, 2014 Page 13 The Department of Procurement Management verified the following: • Minimum Requirements 1. Similar Experience. Bidder shall demonstrate previous experience in regards to the requirements of this solicitation for a period of no less than three (3)years in selling these products to at least one government agency in the Tri-County area(Miami-Dade, Broward, and Palm Beach). HD Supply Power Solutions, LTD provided references from Miami Dade College, Univision Network Ltd, and Beckman Coulter, in which all provided above satisfactory results. South Dade Electrical Supply, Inc. provided references from Kendall Electric, Inc., P.M. Electrical Contractors and the City of Miami Beach, in which all provided very positive feedback. 2 Manufacturer Authorization. Bidder shall submit, for each manufacturer group for which bidder submits a bid, documentation from the manufacturer that bidder is authorized to sell parts and provide service. Both HD Supply Power Solutions, LTD., and South Dade Electrical Supply, Inc. provided the manufacturer's letter of authorization for the groups they are being recommended for award. • Past Performance HD Supply Power Solutions, LTD,located in Medley, Florida; has been in business for over 60 years and has provided lighting parts and supplies for South Florida for the past six(6) years. The parent company, HD Supply, is one of the largest industrial distributors in North America. South Dade Electrical Supply, Inc., located in Miami, Florida; has been servicing South Florida for 49 years. Within their three (3) South Florida warehouses, they stock a large variety of electrical supplies for any size job. In addition, their fleet of trucks provides same day and next day deliveries within Dade, Broward and Palm Beach counties. Pricing submitted by all vendors is attached. After review of responses received, it is recommended that the lowest responsive, responsible bidder(s) be awarded the contract: • HD Supply Power Solutions, LTD., as primary vendor for manufacturer groups: Allscape, Gardco EMCO, Kim Lighting, Phoenix, Precast Specialties, Selux and Stonco. Also HD Supply Power Solutions, LTD., as secondary vendor for Akron Foundry, Bega USA, Flagpoles, Inc.,GE, Hapco, Holophane, Hubbell Lighting, King Luminaire,Lithonia Lighting, Louis Poulsen, P&K, Stresscrete, Valmont, and Whatley. • South Dade Electrical Supply, Inc., as primary vendor for manufacturer groups: Akron Foundry, Bega USA, Flagpoles, Inc., GE, Greenlee, Hapco, Holophane, Hubbell Lighting, King Luminaire, Lithonia Lighting, Louis Poulsen, Mainstreet Lighting, P&K, Quazite, Stresscrete, Valmont, and Whatley. 77 Commission Memorandum iTB 2014-069 Light Poies, Fixtures, and Bases March 5, 2014 Page 14 CITY MANAGER'S REVIEW After considering the review and recommendation of City staff,the City Manager exercised his due diligence and is recommending to the Mayor and the City Commission to award a contract to HD Supply Power Solutions, LTD, and South Dade Electrical Supply, Inc. as previously indicated. CONCLUSION Based on the aforementioned,the Administration recommends that the Mayor and City'Commission award a contract pursuant to Invitation to Bid (ITB) No. 2014-069 for Light Poles, Fixtures, and Bases to HD Supply Power Solutions, LTD,and South Dade Electrical Supply,Inc. in the amount of $570,000. 78 Y V V �y+• � � ?�a1= RRRR�o ��� n� o LU <m U ° Z S w7 ~ Z �aU ~ Z two ^_2 �W r • �n V Z , W O O W a O W p O V Q W E W 0 {/7 fVA Y] 1l1� G N � qp-f " g b p $m Ri y � 8 W LLI p ° W p cqp w � Z 17 N n a U Z LL O M M N N ' q M N N O N L) LL w a z o 0 0 a a a ¢ 2 z i'L z 888 m8m • s z saes° os ss Wr np �� jut ti� � �WL �� .jJ W 1tl �n �tii•• �� �FF • ��~ N� h�f� i� ~ O =� O - <'2�F C ti r Z� �m m H r _�G H - f f r . s Hx -O Z F s go-j Z i d �00 r� <N.2 O VVVV O O O O o o a 0 a .� .$ Rm38 w s i w ^ w E w , w O 7 w M O W U W W W Z 9 w m C K W = ¢ ¢ 1°r W W O 0 4 4 W 2 2 Z L LL J W O IL LL m m N �- _ >cx �U,'� 7� iz 05 113� W a O W W r O W a W W a r O La ui n N fUf1 � N ill .:::V ►' S$ 8 x � �rq $ D r $ O �fpn n9° Z z C n m o LL M N M N W , N W 7 M w , OW ' M N 0 , w M M w W s M W f Y ► Y y. m a m W ¢ ~ U U a m ZZ W I 0 7 � � 888 868 z z z z LL LL LL m N w O o a 001, egg mmm aen ¢ Y1 N H O L11 G T7 i 7 v O m it " m A J a �� N 7 0 C- e v � w R Q C W 0 jrj WC LU S 7i Te f 2 rt s = = m U W tG • F Z t O 2 Q i oil • S 'O a g d u g: n zW _1SS: ni $two 4 O � O 10 W a b _ x y 8 C f f 0. x r m v > > x a z i i< �w ppm C W x x rl 8 m 5$q� c5 d in 79 sR� = sysgv �yCt q N W j~ 21~Gp ~ W7 ~ , Ul C2 Wa ~ 7 Q � U tVn €S8 0 "T s i °v z z s �t z Q U w C. 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C 9; �C U • LL u V O a¢ N d r x m ZI S X _ W m n L m Z Z j H H m _ _ O ~~ O O � F w a c9 1$ S F Y S v X w n m J z `�O P ir u R p lu U IUyy p Wµ�� W V U UW 01 0 u u 3 W a ij r 8 m H x end cv o x W LA m S 87 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel:305-673-7497, Fax: 786-394-4330 PUBLIC NOTICE ITB No.2014-069-SW Light Poles Fixtures and Bases ADDENDUM NO.2 February 6,2014 i In response to questions and requests for additional information received b y prospective Proposers osers and the ' r amended as follow: Administration's additional review of the requirements set forth in the Bid,the Bid is hereby a e ded I. The Bid Due Date has been extended from February 6,2014 until February 10,2014(@ 3:OOp.m.) BID SUBMITTAL DEADLINE Due Date&Time: Location for Bid Submittal: February 10,2014,3:00p.m. City of Miami Beach Department of Procurement Management 1700 Convention Center Drive,3RD Floor Miami Beach, Florida 33139 Instructions •Bidders: Please note that Proposers are solely responsible for assuring they have received any and all addenda issued pursuant to solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Be sure to acknowledge receipt of the addendum in the Bid submission, Section 6.2 as shown below: 6.2. Acknowledgement of Addendum. After issuance of solicitation, the City may have released one or more addenda to the solicitation,which may provide additional information to proposers or alter solicitation requirements. Proposers are solely responsible for assuring they have received any and all addenda issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS UNDER THE CONE OF SILENCE—ORDINANCE NO. 2002-3378 WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.m iamibeachfl.gov/newcity/depts/purchase/bidintro.asp Steven Williams Procurement Coordinator Department of Procurement Management I,v M 1 M II BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfi.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7497, Fax: 786-394-4330 PUBLIC NOTICE ITB No. 2014-069-SW Light Poles Fixtures and Bases ADDENDUM NO. 1 February 3, 2014 In response to questions and requests for additional information received by prospective Proposers and the Administration's additional review of the requirements set forth in the Bid, the Bid is hereby amended as follow: I. The Bid Price form, Section 3, Special Section, 3.5 Term of Contract has been revised. Please note that the original TERM OF CONTRACT for two(2)years has been reduced to one(1)year. 3.5 TERM OF CONTRACT: The Contract shall commence upon the date of notice of award and shall be effective for one(1)year. Please note that Proposers are solely responsible for assuring they have received any and all addenda issued pursuant to solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Be sure to acknowledge receipt of the addendum in the Bid submission, Section 6.2 as shown below: 6.2. Acknowledgement of Addendum. After issuance of solicitation, the City may have released one or more addenda to the solicitation, which may provide additional information to proposers or alter solicitation requirements. Proposers are solely responsible for assuring they have received any and all addenda issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Initial to Initial to Confirm Confirm Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required, submit under separate cover. II. The deadline for the receipt of Bids remains February 6,2014 at 3:00 p.m. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS UNDER THE CONE OF SILENCE— ORDINANCE NO. 2002-3378 WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfi.gov/newcity/depts/purchase/bidintro.asp Steven Williams Procurement Coordinator Department of Procurement Management /\/\IAMI BEACH ITB No.: 2014-069-SW INVITATION TO BID Light Poles, Fixtures and Bases ...... _....._ Table of C®ntents Section 1, Instructions to Bidders .............................................................................__ 2 p Section 2, General Conditions .................................................................................... . 3 P Section 3, Special Conditions ................................................................................... p. 7 Section 4, Specifications&Technical Requirements ..................................................... p. 12 Section 5, Bid Price Form*............................................................................................. p. 13 Section 6, Certification&Affidavits ............................................................................ p. 14 Section7,"No Bid" Form ......................................................................................... p. 21 Section8,Appendixes ............................................................................................ FAILURE TO SUBMIT SIGNED BID PRICE FORM, SECTION' 5.01 BY THE DUE DATE AND TIME ESTABLISHED OR 1 1 VIA ADDENDUM, 1 1 NONN RESPONSIVE ITB No.2014-069-SW Light Poles,Fixtures and Bases Sectionl-Instruction to Bidders Agri SECTION 1, INSTRUCTIONS TO BIDDERS CONTACTINFORMATION Procurement Contact Tel: I Email: Steven Williams (305)673-7497 Stevenwilliams@miamibeachfl.gov ® COPIES REQUIRED Original Signed Proposal: -Copies of Original Signed Proposal: Electronic Copies(CD-ROM orflashdrive) 1 0 1 ® SUBMITTAL DEADLINE Due Date&Time: Location for Bid Submittal: January 9, 2014, 3o00p.m. City of Miami Beach : 0 0 _ ® 0 0 _ 0 , Department of Procurement Management - _ • . 0 0 _ • 0 1700 Convention Center Drive, 3RD Floor _ • ® _ 6 0 9 . 0 • _ . , Miami Beach, Florida 33139 Instructions to giddersr 1. CONE OF SILENCE.Pursuant to Section 2-486 of the City Code, The City does not accept responsibility for delays, natural or all procurement solicitations once advertised and until an award otherwise. recommendation has been forwarded to the City Commission by 4. ADDENDUM. Procurement may issue an addendum in response the City Manager are under the"Cone of Silence."The Cone of to any inquiry received, prior to Bid opening, which changes, Silence ordinance is available at adds to or clarifies the terms, provisions or requirements of the http://library.municode.com/index.aspx?clientlD=13097&statelD= solicitation. The Bidder should not rely on any representation, 9&statename=Florida.Any communication or inquiry in reference statement or explanation whether written or verbal, other than to this solicitation with any City employee or City official is strictly those made in this Bid Solicitation document or in any addenda prohibited with the of exception communications with the issued. Where there appears to be a conflict between this Bid procurement director, or his/her administrative staff responsible Solicitation and any addenda, the last addendum issued shall for administering the procurement process for this solicitation prevail. It is the Bidder's responsibility to ensure receipt of all providing said communication is limited to matters of process or addenda, and any accompanying documentation is included in procedure regarding the solicitation. Communications regarding Bid Proposal as required. this solicitation are to be submitted in writing to the Procurement 5. SPECIAL NOTICES:You are hereby advised that this solicitation Contact named herein with a copy to the City Clerk at is subject to the following ordinances/resolutions, which may be rafaelgranado @miamibeachfl.gov. found on the City Of Miami Beach website: 2. BID PROPOSAL. The Bid Proposal is to include the Bid Price http://web.miamibeachfl.qov/procuremenVscroll.aspx?id=23510 Form (Section 5) and Bid Certification and Affidavits (Section 6) 0 CONE OF SILENCE—CITY CODE SECTION 2-486 and any other information requested herein. Failure to submit a 0 CAMPAIGN CONTRIBUTIONS BY CONTRACTORS-CITY CODE signed Bid Price Form (Section 5) by the due date and time SECTION established herein, or via addendum, for the receipt of bids shall 0 DEBARMENT PROCEEDINGS — CITY CODE SECTION 2-397 render bid non-responsive. THROUGH 2-485 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES–CITY The Bid Price Form.(Section 5)shall be completed mechanically CODE SECTION 2-481 THROUGH.2-486 or, if manually, in ink. Bid Price Forms (Section 5) completed in LIVING WAGE REQUIREMENT –-CITY CODE SECTION 407 THROUGH 410 pencil shall be deemed non-responsive.All corrections on the Bid 0 LOCAL PREFERENCE FOR MIAMI BEACH-BASED Price Form(Section 5)shall be initialed. CONTRACTORS—CITY CODE SECTION 2-372 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED 3. SEALED BIDS. Bids must be submitted in a sealed envelope or AND CONTROLLED BY VETERANS AND TO STATE CERTIFIED container. The following information should be clearly marked on SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES the face of the envelope or container in which the bid is CITY CODE SECTION 2-374 submitted: Bid Number, Bid Title, Bidders Name, Bidder Return ® PROTEST PROCEDURES—CITY CODE SECTION 2-371 Address.Any Bid received after the first Bid has been opened will be considered late and will-be returned to the Bidder unopened. J.�,A� r , t3ii BEN-V -2 - ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 2-General Conditions SECTION 2. GENERAL TERMS AND CONDITION 2.1 GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to Note as to Brand Names:Catalog numbers,manufacturers'and brand names, become thoroughly familiar with the Bid requirements,terms and conditions of this when listed, are informational guides as to a standard of acceptable product solicitation.Ignorance by the Bidder of conditions that exist or that may exist will not quality level only and should not be construed as an endorsement or a product be accepted as a basis for varying the requirements of the City,or the compensation limitation of recognized and legitimate manufacturers. Bidders shall formally to be paid to the Bidder. substantiate and verify that product(s)offered conform with or exceed quality as listed in the specifications. 2.2 MOD IFICATIONMIITHDRAWALS OF BIDS.A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and 2.10 EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this time. Modifications received after the bid due date and time will NOT be considered. solicitation that before,during,and after a public emergency,disaster,hurricane, Bids shall be irrevocable until contract award unless withdrawn in writing prior to the tornado, flood, or other acts of force majeure that the City of Miami Beach, bid due date or after expiration of 120 calendar days from the opening of bids without Florida shall receive a"First Priority"for any goods and services covered under a contract award. Letters of withdrawal received after the bid due date and before any award resulting from this solicitation, including balance of line items as said expiration date and letters of withdrawal received after contract award will NOT applicable. It is vital and imperative that the majority of citizens are protected be considered. from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, 2.3 PRICES QUOTED.Prices quoted shall remain firm and fixed during the duration of vendor agrees to provide all award-related goods and services to the City on a the contract. In completing the bid form,state both unit price and extended total, "first priority"under the emergency conditions noted above. when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid,the UNIT 2.11 NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid for compliance with specifications. Items delivered, not conforming to (unless otherwise stated in Special Conditions). Discounts for prompt payment;The specifications,may be rejected and returned at the bidder's expense. These Bidder may offer cash discounts for prompt payments;however,such discounts will items,as well as items not delivered as per delivery date in bid and/or purchase not be considered in determining the lowest price during bid evaluation. Bidders are order,may be purchased by the City,at its discretion,on the open market. Any requested to provide prompt payment terms in the space provided on the Bid increase in cost may be charged against the bidder. Any violation of these submittal signature page of the solicitation. Award, if made,will be in accordance stipulations may also result in the bidder's name being removed from the City's with terms and conditions stated herein. Each item must be bid separately,and no vendor list attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of 2.12 PRODUCT INFORMATION. Product literature, specifications, and technical bid(s). information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the"BID FORM". However, in all 2.4 TAXES.The City of Miami Beach is exempt from all Federal-Excise and State taxes. cases must be provided within five (5) calendar days upon request from Purchasing Agent 2.5 MISTAKES.Bidders are expected to examine the specifications,delivery schedules, bid prices,and extensions,and all instructions pertaining to supplies and services. 2.13 SAMPLES. Bids submitted as an "equal"product must be accompanied with Failure to do so will be at the bidder's risk and may result in the bid being non- detailed specifications.Samples of items,when required,must be furnished free responsive. of expense and,if not destroyed,will,upon request,be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished 2.6 CONDITION AND PACKAGING.Bidder guarantees items offered and delivered to within(30)days after bid opening. All samples will be disposed of after thirty be the current standard production model at time of bid and shall offer expiration (30)days. Each individual sample must be labeled with the bidder's name. dating of at least one year or later. Bidder also guarantees items offered and Failure of the bidder to either deliver required samples, or to clearly identify delivered to be new,unused,and free from any and all defects in material,packaging samples may be reason for rejection of the bid. Unless otherwise indicated, and workmanship and agrees to replace defective items promptly at no charge to the samples should be delivered to the Procurement Division, 1700 Convention City of Miami Beach,for the manufacturer's standard warranty but in no case for a Center Drive,Miami Beach,FL 33139. period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial 2.14 DELIVERY.Unless actual date of delivery is specified(or if specified delivery packaging. cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order,in space provided. Delivery time may 2.7 UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all become a basis for making an award. Delivery shall be within the normal manufactured items and fabricated assemblies shall be U.L.listed or re-examination working hours of the City using Department,Monday through Friday,excluding listing where such has been established by U.L.for the item(s)offered and furnished. holidays.Receiving hours are Monday through Friday,excluding holidays,from 8:30 A.M.to 5:00 P.M. 2.8 CITY'S RIGHT TO WAIVE OR REJECT BIDS.The City Commission reserves the right to waive any informalities or irregularities in this Bid;or to reject all bids,or any 2.15 INTERPRETATIONS. Any questions concerning the Bid conditions and part of any bid,as it deems necessary and in the best interest of the City of Miami specifications should be submitted, in writing, to the City's Department of Beach. Procurement Management(DPM)1700 Convention Center Drive,Miami Beach, FL 33139.or facsimile:786-394-4075. 2.9 EQUIVALENTS.If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications,he must so indicate in his bid. Specific 2.16 LATE SUBMISSION.All bids received after the date,time,and place specified article(s)of equipment/supplies shall conform in quality,design and construction with in the Bid,will be returned to the bidder unopened,and will not be considered. all published claims of the manufacturer. The responsibility for submitting bids before the stated time and date is solely The bidder shall indicate in the Bid Form the manufacturer's name and number if the responsibility of the bidder. The City will not be responsible for delays bidding other than the specified brands,and shall indicate ANY deviation from the caused by mail, courier service, or any other entity or occurrence. Facsimile, specifications as listed in the Bid. Other than specified items offered requires electronic,or e-mailed bids will not be accepted. complete descriptive technical literature marked to indicate detailed conformance with specifications,and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE 2.17 INSPECTION,ACCEPTANCE&TITLE.Inspection and acceptance will be at CONSIDERED WITHOUT THIS INFORMATION. destination,unless otherwise provided. Title to(or risk of loss or damage to)all items shall be the responsibility of the successful bidder until acceptance by the N`,h`/d BEACH - 3 - ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 2-General Conditions City,unless loss or damage results from the gross negligence or willful misconduct of or loss to the City occasioned by negligence of the bidder,or his/her officers, the City. employees, contractors, and/or agents, for failure to comply with Applicable Laws. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon 2.28 BID BONDS,PERFORMANCE BONDS,CERTIFICATES OF INSURANCE.Bid written notice to the seller,and return the product,at the bidder's expense. Bonds,when required,shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the 2.18 PAYMENT.Payment will be made by the City after the items have been received, successful bidder to submit a performance bond and certificate of insurance in inspected,and found to comply with Bid specifications,free of damage or defect,and the amount specified in the Special Conditions. properly invoiced. 2.29 DEFAULT.Failure or refusal of a bidder to execute a contract upon award,or 2.19 DISPUTES. In case of any doubt or difference of opinion as to the items and/or withdrawal of a bid before such award is made,may result in forfeiture of that services(as the case may be)to be fumished hereunder,the decision of the City portion of any bid surety required as liquidated damages incurred by the City shall be final and binding on all parties. thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders 2.20 LEGAL REQUIREMENTS.The bidder shall be required to comply with all federal, list State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances,and/or rules and regulations that in any manner affect the items covered 2.30 CANCELLATION.In the event any of the provisions of this Bid are violated by herein(collectively,Applicable Laws). Lack of knowledge or ignorance by the bidder the bidder, the City shall give written notice to the bidder stating such with/of Applicable Laws will in no way be a cause for relief from responsibility. deficiencies and,unless such deficiencies are corrected within ten(10)calendar days from the date of the City's notice,the City,through its City Manager,may 2.21 PATENTS&ROYALTIES.The.bidder shall indemnify and save harmless the City of declare the contract in default and terminate same, without further notice Miami Beach,Florida,and its officers,employees,contractors,and/or agents,from required to the bidder.Notwithstanding the preceding,the City,through its City liability of any nature or kind,including cost and expenses for,or on account of,any Manager,also reserves the right to terminate the contract at any time and for copyrighted,patented,or unpatented invention,process,or article manufactured or any reason, without cause and for convenience, and without any monetary used in the performance of the contract,including its use by the City of Miami Beach, liability to the City,upon the giving of thirty(30)days prior written notice to the Florida. If the bidder uses any design,device or materials covered by letters,patent, bidder. or copyright, it is mutually understood and agreed,without exception, that the bid prices shall include all royalties or cost arising from the use of such design,device, 2.31 BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show or materials in any way involved in the work. purchase order numbers and shall be submitted to the ordering City department. 2.22 OSHA.The bidder warrants to the City that any work,services,supplies,materials or 2.32 SUBSTITUTIONS.After award of contract,the City WILL NOT accept substitute equipment supplied pursuant to this Bid shall conform in all respects to the standards shipments of any kind. The bidder is expected to furnish the brand quoted in its set forth in the Occupational Safety and Health Act of 1970,as amended,and the bid. Any substitute shipments will be returned at the bidder's expense. failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be bome solely by 2.33 FACILITIES.The City,through its City Manager or his/her authorized designee, the bidder. reserves the right to inspect the bidder's facilities at any time,upon reasonable prior written or verbal notice. 2.23 MANNER OF PERFORMANCE.Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local,State,County, 2.34 PROTEST. In the event a prospective bidder wishes to protest any part of and Federal laws, rules, regulations and codes. Bidder agrees that the services the General Conditions, Special Conditions and/or Technical Specifications provided shall be provided by employees that are educated,trained,experienced, contained in this it must file a notice of protest in writing to the Procurement certified, and licensed in all areas encompassed within their designated duties. Director,with a copy to the City Clerk,at least ten(10)business days prior to Bidder agrees to furnish to the City any and all documentation, certification, the Bid opening date and hour specified in the solicitation. Any bidder,who has authorization, license,permit, or registration currently required by applicable laws, a substantial interest in,and is aggrieved in connection with the solicitation or rules,and regulations. Bidder further certifies that it and its employees will keep all proposed award may protest to the City Manager or his or her designee anytime licenses,permits,registrations,authorizations,or certifications required by applicable until two(2)business days following the release of the City Manager's written laws or regulations in full force and effect during the term of this contract. Failure of recommendation to the City Commission.Failure to file a timely notice of protest bidder to comply with this paragraph shall constitute a material breach of this will constitute a waiver of proceedings. contract. 2.35 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If a bidder is in 2.24 SPECIAL CONDITIONS.Any and all Special Conditions that may vary from these doubt as to the true meaning of the Bid specifications,or other Bid documents, General Terms and Conditions shall have precedence. or any part thereof,the bidder must submit to the City,at least ten(10)calendar days prior to the scheduled Bid opening date,a request for clarification. NO 2.25 ANTIDISCRIMINATION.The bidder certifies that he/she is in compliance with the QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE. non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375,relative to equal employment opportunity for all Any interpretation of the Bid, including, without limitation, responses to persons without regard to race,color,religion,sex or national origin. questions and request for clarification(s) from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original 2.26 AMERICAN WITH DISABILITIES ACT. To request this material in accessible specifications,the Addendum shall supersede such specifications,to the extent format, sign language interpreters, information on access for persons with specified. Subsequent Addendum shall govern over prior Addendum only to the disabilities,and/or any accommodation to review any document or participate in any extent specified.The bidder shall be required to acknowledge receipt of any and city-sponsored proceeding,please contact 305-604-2489(voice),305-673-7524(fax) all Addendum,-and filling in and signing in the spaces provided in section 5.0, or 305-673-7218(TTY)five days in advance to initiate your request.TTY users may Acknowledgements/Affidavits.Failure to acknowledge Addendum may deem a also call 711(Florida Relay Service). bid non-responsive. 2.27 LIABILITY,INSURANCE,LICENSES AND PERMITS.Where bidders are required The City will not be responsible for explanations,interpretations,or answers to to enter or go on to City of Miami Beach property to deliver materials or perform work questions made verbally or in writing by any City representative,unless issued or services as a result of the Bid,the bidder will assume the full duty,obligation and by the--City via formal written Addendum to this Bid. expense of obtaining all necessary licenses,permits,and insurance,and assure all work complies with all Applicable Laws.The bidder shall be liable for any damages -4 - ITB No.2014-069=SW Light Poles,Fixtures and Bases 1 Section 2=General Conditions Any questions or clarifications concerning the Bid shall be submitted in writing to the 2.43 ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if Department of Procurement Management(DPM) 1700 Convention Center Drive, provided,are for City guidance only.No guarantee is expressed or implied as to Miami Beach,FL 33139 with a copy to the City Clerk quantities or dollars that will be used during the contract period.The City is not obligated to place any order for a given amount subsequent to the award of this 2.36 DEMONSTRATION OF COMPETENCY. Bid.Estimates are based upon the City's actual needs and/or usage during a A.Pre-award inspection of the bidder's facility may be made prior to the award of previous contract period. The City may use said estimates for purposes of contract. determining whether the low bidder meets specifications. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. 2.44 COLLUSION.Where two(2)or more related parties each submit a bid or bids C. Bidders must be able to demonstrate a good record of performance for a for any contract, such bids or bids shall be presumed to be collusive. The reasonable period of time, and have sufficient financial capacity, equipment, and foregoing presumption may be rebutted by presentation of evidence as to the organization to ensure that they can satisfactorily perform the services if awarded a extent of ownership, control and management of such related parties in the contract under the terms and conditions of this Bid. preparation and submittal of such bid or bids."Related parties"means bidders or D.The terms"equipment and organization",as used herein shall,be construed to the principals thereof which have a direct or indirect ownership interest in mean a fully equipped and well established company in line with the best business another bidder for the same contract, or in which a parent company or the practices in the industry,and as determined by the City of Miami Beach. principals thereof of one(1)bidder have a direct or indirect ownership interest in E.The City may consider any evidence available regarding the financial,technical, another bidder for the same contract Bid or bids found to be collusive shall be and other qualifications and abilities of a bidder, including past performance rejected. (experience),in making an award that is in the best interest of the City. F.The City may require bidders to show proof that they have been designated as Bidders who have been found to have engaged in collusion may also be authorized representatives of a manufacturer or supplier,which is the actual source suspended or debarred,and any contract resulting from collusive bidding may of supply. In these instances,the City may also require material information from the be terminated for cause. source of supply regarding the quality,packaging,and characteristics of the products to be supply to the City. Any material conflicts between information provided by the 2.45 DISPUTES.In the event of a conflict between the Bid documents,the order of source of supply and the information contained in the bidder's bid may render the bid priority of the documents shall be as follows: non-responsive. A. Any contract or agreement resulting from the award of this Bid;then G. The City may, during the period that the contract between the City and the B. Addendum issued for this Bid, with the latest Addendum taking successful bidder is in force,review the successful bidder's record of performance to precedence;then ensure that the bidder is continuing to provide sufficient financial support,equipment, C. The Bid;then and organization as prescribed in this bid. Irrespective of the bidder's performance D. The bidder's bid in response to the Bid. on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that 2.46 REASONABLE ACCOMMODATION. In accordance with Title II of the the successful bidder no longer possesses the financial support, equipment, and Americans with Disabilities Act,any person requiring an accommodation at the organization which would have been necessary during the bid evaluation period in Bid opening because of a disability must contact the Procurement Division. order to comply with the demonstration of competency required under this subsection. 2.47 GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,employee,contractor,or agent of the City,for the 2.37 DETERMINATION OF AWARD. In determining the lowest and best bidder, in purpose of influencing consideration of this Bid. addition to price,there shall be considered the following: • The ability,capacity and skill of the bidder to perform the contract 2.48 SIGNED BID CONSIDERED AN OFFER.The signed bid shall be considered an • Whether the bidder can perform the contract within the time specified,without offer on the part,of the bidder, which offer shall be deemed accepted upon delay or interference, award of the bid by the City Commission. In case of default on the part of the • The character,integrity,reputation,judgment,experience and efficiency of the successful bidder, after such acceptance, the City may procure the items or bidder. services from other sources and hold the bidder responsible for any excess cost • The quality of performance of previous contracts. occasioned or incurred thereby. • The previous and existing compliance by the bidder with Applicable Laws relating to the contract. 2.49 TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have 2.38 ASSIGNMENT.The successful bidder shall not assign,transfer, convey,sublet or implemented a drug free work place program. A certification form will be otherwise dispose of the contract, including any or all of its right, title or interest required. In the event of a continued be between two or more bidders after therein,or his/her or its power to execute such contract,to any person,company or consideration of the drug free workplace program,the City's Local Preference corporation,without the prior written consent of the City. and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued be after the Local and Veteran 2.39 LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all Preference ordinances have been applied or the tie exists between bidders that licenses,permits,and inspection fees required under the contract;and shall comply are not Local or Veteran,the breaking of the be shall be at the City Manager's with all Applicable Laws. discretion, which will make a recommendation for award to the City Commission. 2.40 OPTIONAL CONTRACT USAGE.When the successful bidder(s)is in agreement, other units of government or non-profit agencies may participate in purchases 2.50 DELIVERY TIME. Bidders shalt specify in the attached Bid Form, the pursuant to the award of this contract at the option of the unit of government or non- guaranteed delivery time(in calendar days)for each item. It must be a firm profit agency. delivery time;no ranges(For example,12-14 days)will be accepted. 2.41 SPOT MARKET PURCHASES. It is the intent of the City to purchase the items 2.51 TERMINATION FOR DEFAULT.If the successful bidder shall fail to fulfill in a specifically listed in this Bid from the successful bidder. However,the City reserves timely manner, or otherwise violate, any of the covenants, agreements, or the right to purchase the items from state or other governmental contract,or on an stipulations material to the Bid and/or the contract entered into with the City as-needed basis through the City's spot market purchase provisions. pursuant thereto,the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the 2.42 ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any bidder of such termination, which shall become effective upon receipt by the person or firm who is in arrears to the City upon any debt,taxes,or contracts which bidder of the written termination notice. are defaulted as surety or otherwise upon any obligation to the City. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed N 1 AN',J BEACH - 5 - ITB No.2014=069-SW Light Poles,Fixtures and Bases Section 2-General Conditions by the bidder prior to termination, net of any costs incurred by the City as a possession of the contractor upon termination of the contract and destroy any consequence of the default. duplicate public records that are exempt or confidential and exempt from public Notwithstanding the above,the successful bidder shall not be relieved of liability to records disclosure requirements. All records stored electronically must be the City for damages sustained by the City by virtue of any breach of the contract by provided to the public agency in a format that is compatible with the information the bidder,and the City may reasonably withhold payments to the successful bidder technology systems of the public agency. for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 2.56 CONTRACT EXTENSION.The City reserves the right to require the Contractor The City may,at its discretion,provide reasonable"cure period"for any contractual to extend contract past the stated termination date for a period of up to 120 days violation prior to termination of the contract;should the successful bidder fail to take in the event that a subsequent contract has not yet been awarded.Additional the corrective action specified in the City's notice of default within the allotted cure extensions past the 120 days may occur as needed by the City and as mutually period,then the City may proceed to terminate the contract for cause in accordance agreed upon by the City and the contractor. with this subsection 1.57. 2.52 TERMINATION FOR CONVENIENCE OF CITY.The City may,for its convenience, terminate the work and/or services then remaining to be performed,at any time,by giving written notice to the successful bidder of such termination,which shall become effective thirty(30)days following receipt by bidder of such notice. In that event,all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection,the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City,work and/or services actually performed by the successful bidder,and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 2.53 INDEMNIFICATION.The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability,losses or damages,including attorney's fees and costs of defense,which the City or its officers,employees,agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of,relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith,and shall investigate and defend all claims,suits or actions of any kind or nature in the name of the City,where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the :�NTf�rIpNP�1:I:1�:LF.T BLANK: successful Bidder shall in no way limit the responsibility to indemnify,keep and save harmless and defend the City or its officers,employees,agents and instrumentalities as herein provided.The above indemnification provisions shall survive the expiration or termination of this Agreement 2.54 EXCEPTIONS TO BID.Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non-responsive and receive no further consideration. Should your proposed bid not be able to meet one(1)or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements,you must notify the Procurement Office,in writing, at least five(5)days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 2.55 FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes,and s.24(a),Art.1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty(30)days after opening of the bids,whichever is earlier.Additionally,Contractor agrees to be in full compliance with Florida Statute 119.0701 including,but not limited to,agreement to(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services;(b)provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in Alld""Y"O.11 BEACH - 6 - ITB No.2014-069-SW Light Poles,fixtures and Bases LSection 3—Special Conditions SECTION 3.0 SPECIAL CONDITIONS 3.1 PURPOSE:The City of Miami Beach, Florida,("The City") is seeking bids from qualified firm(2)to provide the supply and delivery of various Light Poles, Fixtures, Bases and other related items at various facilities located within The City for the Departments of Property Maintenance and Public Works in accordance with the prescribed specifications and requirements. Interested vendors are invited to submit bids in response to this ITB. 3.2 BIDDER QUESTIONS: Any questions or clarifications concerning this solicitation shall be submitted to the Department of Procurement Management(DPM) in writing to the attention of the Procurement Contact named in Section 1,with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: Rafael Granado cDmiamibeachfl.gov ;-or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. 3.3 PRE-BID MEETING: N/A 3.4 VENDOR PREFERENCES: 3.4.1 MIAMI BEACH BASED VENDORS. In accordance with Section 2-372 of the Miami Beach City Code, a Miami Beach-based vendor, whose bid amount is within five percent (5%) of the lowest, responsive, responsible bidder,will be provided an opportunity to furnish the bid items_ at the amount bid by the lowest, responsive, responsible bidder. 3.4.2 VETERAN BUSINESS ENTERPRISES. In accordance with Section 2-374 of the Miami Beach City Code, a Veteran Business Enterprise vendor, whose bid amount is within five percent (5%) of the lowest, responsive, responsible bidder,will be provided an opportunity to furnish the bid items at the amount bid by the lowest, responsive, responsible bidder. 3.5 METHOD OF AWARD: 3.5.1 Staff Review/Recommendation. Following the review of bids and application of vendor preferences,the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. The City reserves the right to consider award to secondary and tertiary vendors. 3.5.2 City Manager's Review. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. 3.5.3 City Commission Authority.The City Commission shall consider the City Manager's recommendation(s) and, may approve or reject the City Manager's recommendation(s). 3.5.4 Best Vendor. In addition to price and other requirements,the City shall consider the following in making an award determination: (1)The ability, capacity and skill of the bidder to perform the contract. (2)Whether the bidder can perform the contract within the time specified,without delay or interference. (3)The character, integrity, reputation,judgment,experience and efficiency of the bidder. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the bidder with laws and ordinances relating to the contract. ® ;v"1IA!V l BEACH '1 ITB No,2014-069-SW Light'Poles,Fixtures and Bases Section 3—Special Conditions 3.5 TERM OF CONTRACT: The Contract shall commence upon the date of notice of award and shall be effective for two(2)years. 3.6 OPTION TO RENEW: There will be the option to extend for three (3) additional one(1) year periods, subject to the availability of funds for succeeding fiscal years. Continuation of the contract beyond the initial period is a City prerogative; not a right of the bidder. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. 3.8 PRICES: All prices quoted in the awardee's bid submittal shall remain firm and fixed, unless amended in writing by the City. 3.8.1 COST ESCALATION. Prices must be held firm during the initial term of the agreement. During the renewal term, the City may consider prices increases not to increase the applicable Bureau of Labor Statistics (www.bls.gov) CPI-U index or 3%, whichever is less. The City may also consider increases based on mandated Living Wage increases. In considering cost escalation due to Living Wage increases, the City will only consider the direct costs related to Living Wage increases, exclusive of overhead, profit or any other related cost. 3.9 EXAMINATION OF CITY FACILITY AND INSPECTION OF CITY EQUIPMENT: N/A 3.10 EQUAL PRODUCT: No substitutions will be allowed. 3.11 LIQUIDATED DAMAGES: N/A 3.12 INDEMNIFICATION AND INSURANCE: The successful bidder shall be responsible for his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. The bidder shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the bidder is acting as an independent contractor, and not as an agent or employees of the City. The successful bidder, at all times during the full term of the contract, shall comply with the following requirements: • No change or cancellation in insurance shall be made without thirty(30)days written notice to the City of Miami Beach Risk Manager. • All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. • Original signed certificates of insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City is Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the successful bidder must submit updated certificates of insurance for as long a period as any work and/or services are still in ro ress. P 9 • It is understood and agreed that all policies of insurance provided by the bidder are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work and/or services performed in this contract. • All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. • The liability insurance coverage shall extend to and include the following contractual indemnity and iV1IA1\\A1BEACH 8 ITB No.2014-069-SW Light Poles,Fixtures and!Bases J Section 3—Special Conditions hold harmless agreement: The vendor shall furnish to the Department of Procurement Management, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: © Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. ® Commercial General Liability Insurance on a comprehensive basis, including Personal Injury Liability, Products/Completed Operations, in an amount no less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. ® Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for.bodily injury and property damage. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida,with the following qualifications: ® The company must be rated no less than "B" as to management, and no less than "Class W as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey,or its equivalent,subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest"List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder.Certificate holder must read: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The foregoing indemnity shall apply to any and all claims and suits other than claims and suits arising out of the gross negligence or willful misconduct of the City of Miami Beach, its officers, agents,and employees. The bidder will notify its insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The bidder will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. The bidder will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any section of this contract. Bidder shall be as fully ® V;lXAvA l BEACH 9 ITB No.2014-069-SW Light Poles,Fixtures and Bases_J Section 3-Special Conditions responsible to the City for the acts and omissions of the subcontractor and of persons employed by it as it is for acts and omissions of persons directly employed by it. Insurance coverage required in these specifications shall be in force throughout the contract term. Should the successful bidder fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract in default and proceed to terminate same. Please note that the City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. 3.13 BID GUARANTY: N/A 3.14 PERFORMANCE AND/OR PAYMENT BOND: Performance and payment bond, in the full amount of the value of the project,will be required for projects exceeding$300,000. Please refer to Section 2.28-Bid Bonds, Performance Bonds, and Certificates of Insurance. 3.15 CERTIFICATIONS: Bidder shall submit,for each manufacturer brand for which bidder submits a bid, documentation from the manufacturer that bidder is authorized to sell parts and provide service.. 3.16 METHOD OF PAYMENT: Invoices for payment will be submitted upon receipt and acceptance of goods ordered via a Purchase Order. No down or partial down payments will be made. Invoices will be subject to verification and approval by the Contract Administrator,or his/her designated representative. 3.17 SHIPPING TERMS: FOB DESTINATION 3.18 DELIVERY REQUIREMENTS: The Successful Bidders shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s)which contain the items and shall be made available to the City's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum,the following information: purchase order number;date of order; a complete listing of items being delivered. 3.19 BACK ORDER ALLOWANCES: Subject to approval by City's authorized representative. 3.20 MULTIPLE AWARD:The City may award up to three vendors(primary, secondary,tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However,the City may utilize other vendors in the event that: 1)a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2)it is in the best interest of the City to do so regardless of reason. 3.21 MANUFACTURER PRICE LISTS: Bid shall state,on the Bid Price Form,whether parts and-equipment, as listed, shall be sold to the City at a discount or mark-up from the manufacturer price list. For each manufacturer for which Bidder submits a bid, Bidder shall provide,with bid or within three(3)days of request by the City,the manufacturer price list upon which the percentage discount or mark-up is to be calculated. 3.22 ADDITIONAL QUANTITY OF ITEMS OR UNITS(ONE TIME PURCHASE): Although this solicitation resultant contract states a specific or an estimated number of items or units to be purchased by the City, it is understood and agreed that the City may purchase additional items or units from the vendor; provided that these additional items or units represent the same manufacturer, model or brand,and unit price stipulated within the contract. In addition, it is understood and agreed that the City may,within six-(6)months after the terms and conditions of /01 N,'�,l BEACH 10 ITB No.2014=069-SW Light Poles,"Fixtures and Bases Section 3—Special Conditions this contract have been fulfilled through the delivery and acceptance of the items, purchase additional items or units from the vendor; provided that these additional items or units represent the same manufacturer, model or brand, and unit price stipulated in the contract, and that the vendor shall accept a separate purchase order containing the same terms and conditions stipulated in the contract. 3.23 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON DISCOUNTS FROM PRICE LISTS: While the City has listed all major items within this solicitation which are utilized by City departments in conjunction with their operations,there may be similar items that must be purchased by the City during the term of this contract. For this reason, vendors are requested to quote the percentage discount that will be offered to the City for items which do not appear on this solicitation. This discount shall be offered for all items listed in nationally established annual retail supply catalogs. The most recently published catalog shall serve as the basis for establishing the retail price to be discounted. 3.24 WARRANTY/GUARANTEE REQUIREMENTS: The contractor warrants the materials supplied and the work performed under this contract conform to warranty materials provided and work performed for one(1)year from date of completion. In addition to all other warranties that may be supplied by the bidder, the bidder shall warrant its products and/or service against faulty labor and/or defective material for a minimum period of one(1)year after the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full one (1)year period; regardless of whether the contractor is under contract with the City at the time of the defect. Any payment by the City on behalf of the goods or services received from the contractor does not constitute a waiver of these warrant provisions. The contractor shall be responsible for promptly correcting any deficiency, at no cost to the City, within five(5) calendar days after the City notifies the contractor of such deficiency in writing. If the contractor fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the contractor, in writing,that the bidder may be debarred as a City bidder/proposer and/or subject to contractual default if the correction or replacements are not completed to the satisfaction of the City within ten(10)calendar days of receipt of the notice. If the contractor fails to satisfy the warranty within the period specified in the notice, the City may (a) place the contractor in default of the contract, and/or (b) procure the products or services from another contractor and charge the contractor for any additional costs that are incurred by the City for this work or items,either through a credit memorandum or through invoicing. 3.25 CONTRACTOR EMPLOYEE CRIMINAL BACKGROUND CHECK AND ID BADGING REQUIREMENTS: It is a requirement of this bid that contractor comply with all the requirements of Sections 1012.32 and 1012.465, Florida Statutes, requiring that only those contractor employees that have successfully passed the background screening required by the referenced statutes and that meet the standards established by the statutes be allowed access to any City location or prior to the provision of any contract services. This requirement shall extend to all contractor representatives, agents or sub-contractors performing duties under the contract. The background screening will be conducted by The City of Miami Beach Human Resources Department. Contractor will bear the cost, currently estimated at approximately $40.00 per employee (subject to change from time to time), of acquiring the background screening required under Section 1012.32, Florida Statutes, and any fee imposed by the Florida Department of Law Enforcement to maintain the provided with respect to contractor and its personnel. The Parties agree that the failure of Awardee to perform any of the duties described in this section shall constitute a material breach of this solicitation and any resulting agreement for which the City reserves the right to terminate immediately with no further responsibilities or duties to perform under this Agreement. Contractor agrees to indemnify and hold harmless the City, its officers and employees of any liability in the form of physical or mental injury, death or property damage resulting in Awardee's failure to comply with the requirements of this section or Sections 1012.32 and 1012.465, Florida Statutes. MIA[V0SEACH 11 ITB No.2014-069-SW Light Poles,Fixtures and!Bases J Section 3—Special Conditions Upon successful completion of the required criminal background check,the City will issue ID badges to each contractor employee at a nominal fee, currently $10.00 (subject to change from time to time). Contractor agrees that no contractor employee shall be allowed on any City property without a City issued ID badge worn at all times in a visible and easily readable location.The transfer of ID badge from one employee to another is strictly prohibited and shall be cause for all contractor employees responsible for such action to be immediately removed from City {property and contractor fined in accordance with the provisions of Section 4.5. Instructions on obtaining ID badges will be provided after contract award. City ID badges will only be valid for the original term of the contract. Subsequent renewal periods will require new background checks and City ID badges. Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s) or conviction(s) of any offense within 24 hours of its occurrence. Contractor further agrees to immediately notify the City upon becoming aware that one of its employees which were previously certified as completing the background check is subsequently arrested or convicted of any disqualifying offense. Failure by Contractor to notify the City of such arrest or conviction within 24 hours of being put on notice shall constitute a material breach of the Contract entitling the City to terminate this Contract immediately. tvUAQ\A1 PEACH 12 ITB No.2014-069=SW Light Poles,Fixtures and Bases Section 4—Technical Specifications SECTION 4.0 TECHNICAL SPECIFICATIONS The successful Bidder(s) shall supply and deliver various light poles,fixtures and bases to the City of Miami Beach, on an as needed basis per the terms of this ITB. Bidders are not required to submit price for all manufacturers to be considered for award. 4.1 MINIMUM REQUIREMENTS. The following minimum requirements will be considered in the review-of each bidder's responsiveness. Failure to meet or exceed minimum requirements will disqualify bidder from consideration. 4.1.1 Similar Experience. Bidder shall demonstrate previous experience in regards to the requirements of this solicitation for a period of no less than three(3)years in selling these products to at least one government agency in the Tri-County area(Miami-Dade, Broward, and Palm Beach). 4.1.2 Manufacturer Authorization. Bidder shall submit, for each manufacturer brand for which bidder submits a bid, documentation from the manufacturer that bidder is authorized to sell parts and provide service. 4.2 SCOPE OF WORK. The City may require contractor to provide said materials in accordance with the pricing established herein. It shall be the responsibility of the contractor to supply all necessary tools, equipment and transportation to deliver the parts as requested. The contractor may be requested to obtain supplies, materials or parts from time to time which should be of good quality.The cost of such shall be billed as per the requirements of this ITB. 4.3 WARRANTY: Contractor shall provide full manufacturer warranty to the City for all parts and equipment acquired under the terms of this ITB. 4.4 VALUE: No guarantee as to the dollar amount of this bid is given or implied. Estimates in the Bid Price Form are strictly for evaluative purposes and may not represent actual work awarded to Contractor(s)under this contract. ® r,,AIAP\ld BEACH 13 ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 5—Bid Price Form SECTION 5.0 BID PRICE FORM o submit Section,5,Bid,Price Porm, • -• a •-.• .e -0 0 e • e e e •oo e- o e-- -e • ee • e- a -e Bidder affirms that the prices stated on the bid price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5) shall be completed mechanically or, if manually, in ink. Bid Price Forms(Section 5)completed in pencil shall be deemed non-responsive.All corrections on the Bid Price Form (Section 5)shall be initialed. *Please refer to Section 8, Appendix for the Bid Price list attached. HOWEVER. PLEASE SIGN BELOW: Biddees Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: BEACH 14 ITB No,2014-069-SW Light Poles,Fixtures and Bases Section 6-Bid-Certification& Affidavits SECTION 6.0 BID CERTIFICATION &AFFIDAVITS e • • . ° e e e o • e •• e ne .o a o n bids,, e e e eeo o• e 0 ee o' • 6.1,General Proposer Information, FIRM NAME: HD SUPPLY POWER SOLUTIONS, LTD NO OF YEARS IN BUSINESS: NO CF YEARS IN BUSINESS LOCALLY: NO:OF EMPLOYEES: 27 0 OTHER NAME(S)BIDDER HAS OPERATED UNDER IN THE LAST 10 YEARS' H®SUPPLY ELECTRICAL, LTD FIRM PRIMARY ADDRESS(HEADQUARTERS): 501 VU CHURCH STREET CITY' ORLANDO STATE: FLORIDA - TELEPHONE NO,: 305-805-3830 TOLL FREE NO,: 1 -800-323-9297 FAX NO.: 305.805-3869 FIRM LOCAL ADDRESS: 7564 NW 74 AVENUE CITY; MEDLEY STATE: FLORIDA ' PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: JAIME GONZALEZ ACCOUNT REP TELEPHONE NO,: 305-805-3830 ACCOUNT REP TOLL FREE NO,: N/A ACCOUNT REP EMAIL: Jalm®.gonzahs hdsupply.corn FEDERAL TAX IDENTIFICATION NO.-, 28-01 -00851 The-City reserves the right to seek additional Informatoon from bidder I proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client Information, financial information, or any information the City deems necessary to evaluate the capacity of the bidder / proposer to perform in accordance with contract requirements. �,,iI `x.M BEAC H 15 ITB No.2014.06MW Light Poles Fixtures a nd Bases Section 6-Bid-Certification& Affldevlts 6.2. Acknowledgement of Addendum. After issuance of solicitation, the City may have released one or more addenda to the solicitation, which may provide additional information to proposers or alter solicitation requirements, Proposers are solely-responsible for assuring they have received any and all addenda issued pursuant to solicitation,This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation, failure to obtain and acknowledge recelpt of all addenda may result In proposal disqualification. Initial to Initial to Initial to Confirm Confirm Confirm Receipt Recel t Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 6 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. 6.3. Miami Beach Based(Local)Vendor. Is proposer a Mlaml'Beach based firm? YES x NO SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax Receipt-issued by the City of Miami Beach AND proof of business residency with the City for at least one year prior to bid submittal, as required pursuant to ordinance 2011-3747, 6.4. Veteran Owned Business. Is proposer a veteran owned business? YES x NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government, as required pursuant to ordinance 2011- 3748, B.S. Financial Capacity.Proposers shall request Dun&Bradstreet to submit directly to the Clty through electronic means by the proposal due date, or within three(3)days of notification, a Dun&Bradstreet Supplier Evaluation Report on line directly from Dun&Bradstreet. The prospective Provider shall request the report from D&B at: https://supplie,rpo0al,dnb.corTVwebapp/wos/storesl servIeUSupplierPortal?storelds11696 The City reserves the right to require other financial information (e,g,, audited financial statements, bonding capacity, credit history, etc,), as part of the solicitation submittal requirements or during the evaluation process, as necessary to evaluate financial capacity. 16 ITB No,2014.069-SW Light Poles,Fixtures and Bases Section 6—Bid Certification& Affidavits 6.6. References & Past Performance. Proposer shall submit at least three (3) references for whom the proposer has-completed work similar in size and nature as the work referenced in solicitation, SUBMITTAL REQUIREMENT: Proposer shall submit a minimum of three(3)references, including the following information: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5)Contact's Email and 6) Narrative on Scope of Services-Provided, -Proposer may attach additional references and ask that additional references submit client surveys as applicable, 6.7. Public Entity Crimes. In accordance with Florida Statutes, any bidder or bidder's principals, including officers, directors, executives, partners, shareholders, employees, members, agent or as otherwise defined in Florida Statute 287.133, including Joint venture partners, who have been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or - consultant under a contract with any public entity; and may not transact business with any public entity In excess of the threshold amount provided in Florida Statute 287,017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list, Has proposer ever been debarred, suspended or other legal violation, or had a contract cancelled due to non-performance by any public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to the violatlon(s)or contract.cancellation(s), 6.8. Vendor Campaign Contributions.Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code, Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied wlth, and shall be subject to any and all sanctions, as prescribed therein, Including disqualification of their Proposals, in the event of such non-compllance, SUBMITTAL REQUIREMENT: Submit the names of all Individuals or entitles (including your sub-consultants) with a controlling financial Interest as defined In ITB, For each individual or entity with a controlling financial interest indicate whether or not each Individual or entity has contributed to the campaign either directly or Indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach, 6,9. Code of Business Ethics. Pursuant to City Resolution No,2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management (DPM) with its bid/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of Interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County, SUBMITTAL REQUIREMENT:Proposer shall submit firm's Code of Business Ethics, In lieu of submitting Code of Business Ethics, proposer may submit a statement indicating that It will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics, available at www,miamibeachfl,gov/procurement/, N Al,,`01 BEACH 17 i ITB No.2014.069SW Light Poles,Fixtures and Bases Section 6—Bid Certification 8 Affidavits 6.10, Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, proposers shall be required to pay all employees who provide services pursuant to this Agreement, the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13 (October 1, 2012), the hourly living rate will be $11.28/hr with health benefits, and $12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be Indexed annually for inflation using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft, Lauderdale, issued-by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent.(3%). The-City may also, by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers' failure to comply with this provision shall be deemed a material breach under this bid, under which the City may, at its sole option, immediately deem said proposer as non-responsive, and may further subject proposer -to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement Is available at www.miamibeaohfl.gov/procuremenY, SUBMITTAL REQUIREMENT: No additional submittal Is required, By virtue of executing this affidavit document, Proposer agrees to the living wage requirement, 6,11, Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding p g competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive bids, to provide "Equal Benefits' to their employees with domestic partners, as they provide to employees with spouses, The Ordinance applies to all employees of a Contractor who work within the Ci ty limits of the City.of Miami Beac h, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners"or to domestic partners of employees? YES NO C, Please check all benefits that apply to your answers above and list in the 'other" section any additional benefits not already specified, Note: some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical Insurance. BENEFIT Firm Provides for Employees Firm Provides for Employees Firm does not-Provide Benefit with Sp2uses with Domestic Partners Health X Sick Leave X Family Medical Leave X Bereavement leave X "��►;{s.�i BEACH 18 ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 6—Bid Certification& Affidavits If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g.,there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfi.gov/procuremenu. SUBMITTAL REQUIREMENT: YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C. Without proper documentation, your company cannot be certified as,complying with the City's Equal Benefits Requirement for Domestic Partner Ordinance. For example, to document medical insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee handbook. If documentation for a particular benefit does not exist,attach an explanation. 6.12. Other Submittal Requirements. BEACH 19 ITB No.2014-06MW Light Poles,Fixtures and Bases Section 6-Bid Certification& Affidavits SUBMITTAL CERTIFICATION hereby certify that; I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this ITB, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the ITB, and any released Addenda and understand that the following are requirements of this SOLICITATION and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other-proposer or party to any other proposal; proposer acknowledges that all Information contained herein Is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Pro osal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Reresentative: Title of Proposer's Authorized Representative: JAIME GONZALEZ ACCOUNT MANAGER Signature of-roposer'sAuthorized sentative: Date: 02/06/2014 State of (&-r c c, County of 9(ao,,1'-bade_ This instrument was signed before me on by C 1 e r,,,FPe- Pifnt name of Signers) o fgnetu o ary Prf tl Name Notary Public for the State of 0rfc(CL r Affix seal/stamp as close to My Commission expires; A)06)e_mbeC_1__)_ff,. 20 16 signature as possible, GABINO MARTINEZ MY COMMISSION 0 EES53SU EXPIRES November 25,2015 (407)3aa-o153 MW01BEACH 20 ITB No.2014-069-SW Light Poles,Fixtures and Bases I Section 7-"No Bid"Form NO BID SUDMITTAL WE HAVE ELECTED NOT TO SUBMIT A BID AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to bid Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements �Do not offer this product/service —OTHER. (Please specify) PLEASE SEE NOTES PROVIDED ON INDIVIDUAL BID PAGES FOR REFERENCE ON ITEMS NOT QUOTED(N/A) We do x do not want to be retained on your mailing list for future bids of this type product and/or service. Signature; / -- Title: ACCOUNT MANAGER Legal Company Name: HD SUPPLY POWER SOLUTIONS, LTD. Note. Failure to respond, either by submitting a bid or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH DEPT. OF PROCUREMENT MANAGEMENT ATTN: Steven Williams BID #3792013 1700 Convention Center Drive MIAMI BEACH, FL 33139 VJA[%A1 BEACH 21 ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 7-"No Bid"Form APPENDIX A I 'U` P R I C E Fu" r K" M AA]AM] BEACH` DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 305-673-7490 , IA.tv'd BEACH 22 IT'B No. 2014-069-SW Light Poles, Fixtures and Bases Section 8,Appendix A BID PRICE FORM ANNUAL DESCRIPTION PART 0 MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q POLE BLACK W/DECORATIVE BASE FINISH;BLACK ULTRA MARI SA7013C/SP7013B HADCO 4857,00 2 9714,00 POLE BLACK W/DECORATIVE BASE FINISH;BLACK ULTRA MARI SA7013C/SP70138 HADCO 4857,00 a 19142,00 ARM 3 PC,BLACK ULTRA MARINE FINISH HADCO SA7013.2570-P30M0307 HADCO 1932,00 A 11592,00 FIXTURE 175 MH SMALL SIDE ULTRA BLACK MARINE FINISH S7013A-CBNG175HE HADCO 1932,00 a 11592,00 FIXTURE,175 MH CENTER ULTRA MARINE BLACK FINISH 57013.003NG17SHE HADCO 1932,00 8 11592,00 FIXTURE 70W 120V MH BOLLARD SILVER RF6XKF70HE HADCO 1753.00 12 29801100 DOOR BLK ALUM MARINE FIN,HADCO 41st ST 01700113 HADCO 1430.00 s 8080.00 POLE 14'BLACK SPUN ALUMINUM FINISH 67650P1/1892-014P1 HAPCO 1073,00 10 10730,00 POLE 25'MOUNT HEIGHT ALUMINUM 10"X,188 SHAFT 21-385 HAPCO 1183,00 12 14220,00 POLE 2S'ROUND TAPERED ALUMINUM W/BASE ARM NUT&BOLTS RTA25C78TM16-C1 HAPCO 1220100 12 14640,00 POLE 38'•3"TAPERED ALUMINUM SATIN GROUND FINISH SKRM062910A HAPCO 2332,00 3 6996,00 POLE 35'DOUBLE ARM ALUMINUM 22-958 HAPCO 1825,00 3 5457,00 POLE,14'BLACK SPUN ALUMINUM FINISH 676SOP111892.014PI HAPCO 1073,00 12 12876,00 POLE 25'MOUNT HEIGHT ALUMINUM 10"X,188 SHAFT 21.385 HAPCO 1161,00 a 6966.00 POLE 2S'ROUND TAPERED ALUMINUM W/BASE ARM NUT&BOLTS RTA25C76TM16-C1 HAPCO 1200.00 6 7200.00 POLE 38'.3"TAPERED ALUMINUM SATIN GROUND FINISH SKRM052710A HAPCO 2099,00 a 12594.00 POLE 36'DOUBLE ARM ALUMINUM 22.958 HAPCO 1643,00 6 9856.00 ARM 8'4-BOLT UNIVERSAL ALUM POLE W/BRACKET ASSEMBLY A49200-002 HAPCO 195,00 12 3540.00 ARM 8'24"RISE.FOR HAPCO 22.168 POLE 47007 HAPCO 217,00 12 2604,00 ARM 8'TRUSS ALUMINUM ALLOY 12246 HAPCO 330,00 12 4200,00 BASE,ALUMINUM POLE TRANSFORMER HAPCO TB3.17 HAPCO 535,U0 20 10700,00 BASE ALUMINUM ALLOY TRANSFORMER TBl-17 70501 HAPCO 361,00 Z0 7220.00 COVER HAND HOLE BLACK ANODIZED HAPCO 67686 HAPCO 45.00 20 900,00 COVER HAPCO ALUM POLE HANDHOLE 66522 HAPCO 45,00 20 900.00 For any additional related manufacturer Items that o not ae2gear on the attached b d form joSeas e state percentage discount that will be offered to the City: 1 %. ANNUAL DESCRIPTION PANT I$ MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Qtv FIXTURE 150 WT MULTI-TAP 120v 208.277/240 HPS HOLOPHAN GV15AHPMTAB HOLOPHANE 410,00 20 8200,00 FIXTURE 1SOW 480V HPS HOLOPHANE 1PC R1316AHP4812103 HOLOPHANE 663,00 20 13250,00 FIXTURE 150W 480V HPS,HOLOPHANE(2PC) GV18AHP48A83NNU HOLOPHANE 757,00 20 15140,00 FIXTURE 175WT 480V MH MT HOLOPHANE W/O GLOBE GV175PM48AB3NNU HOLOPHANE 470,00 70 32900,00 FIXTURE 17SW7 240V MH HOLOPHANE W/O GLOBE GV175PM24AB3NNU HOLOPHANE 770,00 20 15400,00 FIXTURE 150W 120V HPS HOLOPHANE RP15AHP12BG3 HOLOPHANE 663.00 20 13260.00 FIXTURE 150WT 240V HPS HOLOPHANE W/O GLOBE GV15AHP24AB3NNU HOLOPHANE 746.00 20 14920.00 FIXTURE 100WT 277 MT MH W/STANDARD FINIAL FULL COVER GVIODMHMTF83NS13FCVRB HOLOPHANE 962,00 8 5773,00 FIXTURE 175WT 120V MH HOLOPHANE W/O GLOBE GV175PM12AS3NNU HOLOPHANE 770.00 20 0400,00 GLOBE REPLACEMENT HOLOPHANE GV3N HOLOPHANE 297,00 48 14236,00 GLOBE HOLOPHANE REPLACEMENT #3313 3313 HOLOPHANG 112,00 6 672,00 GRANVILLE FIXTURES 176W/120V MH MT GV175PM12AB3NNU HOLOPHANE 770,00 60 38500,00 MAINSTREET POLES FF1803 4-BOLT HOLOPHANE N/A 50 NSA GLOBES GV3N HOLOPHANE 297,00 50 14850.00 For an add tlonal re ated manufacturer items that do not a ear on the attached-b rd f-'-O"rm ease state rcenta a discount that will be offered to the City. 12 %. HD SUPPLY POWER SOLUTIONS,LTD, NOTE;N/A HAS BEEN USED TO DESIGNATE THOSE ITEMS WHICH ARE NOT AVAILABLE DUE TO FACTORY DISCONTINUED ITEM,IT ALSO MAY INDICATE ITEMS WHICH WE CANNOT PROVIDE OR ITEMS FOR WHICH WE HAD NOT RECEIVED PRICING AT TIME OF THIS BID, ALL ITEMS HAVE BEEN PRICED TO INCLUDE FREIGHT COSTS FOR UNIT SHIPMENT.SUBSTANTIAL DISCOUNTS AND SAVINGS CAN BE EXTENDED TO THE CITY FOR ORDERS OF LARGER QUANTITY WITHIN THE ANNUAL ESTIMATED QUANTITIES WHICH REDUCE SHIPPING COSTS AND FACTORY MINIMUM FEES, NOTE; BLACK ULTRA MARINE P61NT SET UP FEE HAS BEEN ADDED PER UNIT,SUBSTANTIAL SAVINGS CAN Q5 OBTAIN BY ORDERING MULTIPLE UNITS AT ONE TIME IN A SINS 1-E PURCHASE ORDER. ITB No. 2014-069-SW Light Poles, Fixtures and Bases Section S,Appendix A BID PRICE FORM ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Coat X Q FIXTURE,POWER DOOR FOR COBRA HEAD 400 WATT HPS MT RLD-40S3A3 HUBBELL LIGHTING 186.00 2 372,OU FIXTURE 1,000 WATT FLOOD W14024C STEEL SLIPFITTER MVL-1000H168-L HUBBELL LIGHTING 566.00 6 3396.00 FIXTURE 400W/1 20V MH, WITH PHOTOCELL COBRAWEAD RLC33RLD40P383 HUBBELL LIGHTING 360,00 a 2160.00 FIXTURE 400W/480V MH. WITH PHOTO CELL COBRAHEAD RLC33RLD40P353 HUBBELL LIGHTING 360,00 6 2160.UU BOX 8"X8"X8"METAL W/COVER WIEGMANN RCH080806 HUBBELL LIGHTING N/A a N/A FIXTURE HOUSING FOR COBRA HEAD 400 WATT HPS MT RLC41.3 HUBBELL LIGHTING 300,00 3 600.00 For any additional related manufacturer Items that do not appearm n the attached bid form please state rcen a discount that, l 1 be-offerat to ille City: 12 %. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost X QtvI BOX 12"X 12"X 8"PVC JUNCTION W/CVR JB12126 iPEX N/A 8 N/A For any additional related manufacturer items that do not appear on the attached bid farm pleas e state percentage discount that will be offered to the Cit . I ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost X Q POLE 3"O.D.STANCHION MOUNT FINISH:DARK BRONZE SM18/D8 KIM LIGHTING 110.00 8 660.00 FIXTURE MICRO FLOOD 1000120V VERSACE EL215GR KIM LIGHTING NIA 3 N/A FIXTURE SCARAB 150W120V VERSACE EL740OR KIM LIGHTING 154,00 3 462,00 FIXTURE 240W 480V MH KIM S8C500/250Mb480/D8-P KIM LIGHTING NIA 8 NIA FIXTURE 25OW 120V MH KIM SBC-26OMH120-DB-P KIM LIGHTING NIA 8 NIA FIXTURE 25OW 480V MH.KIM PC)5"SO POLE SBC-26OMH480-DBP KIM LIGHTING N/A 8 N/A FIXTURE ALUMINUM PAR 38 KIM EL740GR KIM LIGHTING 154,00 12 1848.00 I XTURE KNUCKLE SURFACE MOUNT FOR KIM EL740GR J27NGR KIM LIGHTING 57.00 12 684.00 OLE 3"O.D.STANCHION MOUNT FINISH:DARK BRONZE SM18/DB KIM LIGHTING 110,00 6 660.00 XTURE 175W MULTI MH KIM Wl4"SLIP FIT FM/SBC300/175MH®UAD/ KIM LIGHTING N A a N/A XTURE 175W 480V MH KIM PC 5"SO SBC500/175MHI480/DB-P KIM LIGHTING N/A 8 NIA FIXTURE 175W 120V MH,KIM 5'SO POLE SBC500/175M12008-12 KIM LIGHTING N/A 8 NIA FIXTURE 150W/120V PMH DARK BRONZE PC HDS AFL12 KIM LIGHTING 545,0 12 6540.00 FIXTURE 70 WT MH 277V UPLIGHT FINISH:DARK BRONZE CFL6 KIM LIGHTING 330.00 12 3960.00 FIXTURE KIM VANDAL RESISTANT ROUND SOLLARD LIGHT GRAY VR83 KIM LIGHTING 985,00 12 11820.00 LENS CLEAR ACRYLIC KIM 8"BOLLARD 830-8RL-CLEAR KIM LIGHTING 240,00 12 2880.00 For any additional related manufacturer items that do not appear on the attached bid form pleas e state percentage discount that will be offered to the Clt : ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES CAat X A ARM KING DECORATIVE 2 LIGHT FOR STAR ISLAND KA63-T-2-BLK KING LUMINAIRE 1113,00 ® 6676.00 ARM BLACK 8'CAA/DECORATIVE SCROLL FOR TEARDROP KA30-T-1.0 KING LUMINAIRE 64540 a 38701.00 ARM HARDWARE K205-EGS KING LUMINAIRE 966100 6 5796.00 FIXTURE,250 MH 480V MOGUL KING TEAR DROP K205-EGS-111-MH-250M KING LUMINAIRE 987,00 6 5922.00 FIXTURE 175 MH 480V BLACK OCTAGONAL POST TOP KLK56STEAR111175480B KING LUMINAIRE 1098.00 8 6588.00 FIXTUREL 175W120V 120-K12-HSS-OR,W/FINIAL MH STAR ISLA 120-K12-HSS-CSR KING LUMINAIRE 1033.00 6 3099.00 ASSEMBLY PLUMBMIER K206-EGS K205-EGS KING LUMINAIRE 153.00 12 1836,00 GLOBE REPLACEMENT"GLOBE ONLY" K118-EAR-11 KING LUMINAIRE 472,00 a 2832,00 GLOBE WITH GOLD RING AND FINIAL Ill K118-EAR-II-GR KING LUMINAIRE 637.00 6 3822.00 GLOBE GOLD FINIAL ONLY#1 K118-EAR-I1-F KING LUMINAIRE 637,00 6 3822.00 LENS LITHONIA REPLACEMENT#RK1-VR4CPL RK1-VR4CPL LITHONIA LIGHTING 79.00 8 474,00 FIXTURE WET LOCATION FLOURESCENT 4 FOOT LAMP XWL232 MV LITHONIA LIGHTING 116.00 6 696.00 F 1 t tams that do not ap2ear on the attacRea bid form please state percentage discount that w II be offered to the City: I %. NOTE:N/A HAS BEEN USED TO DESIGNATE THOSE ITEMS WHICH ARE NOT AVAILABLE DUE TO FACTORY DISCONTINUED ITEM.IT ALSO MAY INDICATE ITEMS WHICH WE CANNOT PROVIDE OR ITEMS FOR WHICH WE HAD NOT RECEIVED PRICING AT TIME OF THIS BID, ALL ITEMS HAVE BEEN PRICED TO INCLUDE FREIGHT COSTS FOR UNIT SHIPMENT.SUBSTANTIAL DISCOUNTS AND SAVINGS CAN BE EXTENDED TO THE CITY FOR ORDERS OF LARGER QUANTITY WITHIN THE ANNUAL ESTIMATED QUANTITIES WHICH REDUCE SHIPPING COSTS AND FACTORY MINIMUM FEES, ITS No. 2014-069-SW Light Poles, Fixtures and Bases Section E,Appendix A 61® PRICE FORM ANNUAL DESCRIPTION PART 0 MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q POLE 4,6"112'WHITE LOUIS POULSEN 7035001 LOUIS POULSEN 828,00 20 16560,00 ROLE OASECOVER LOUIS POULSEN WHITE 1470023WH1 LOUIS POULSEN 118,00 20 3360100 POLE lBASECOVER LOUIS POULSEN GREY 1470267GY1 LOUIS POULSEN 116,00 20 2320,00 POLE 4,6712'WHITE LOUIS POULSON 7035001 LOUIS POULSEN 828,00 12 9930,00 1470023WH1 LOUIS POULSEN 12 1416,00 POLE ®ASECOVER LOUIS POULSEN WHITE 115,00 POLE BASECOVER LOUIS POULSEN GREY 14702670Y1 LOUIS POULSEN 116,00 12 1392.00 COVER HAND HOLE RSA 4,6"=12'COLOR;WHITE 224758 LOUIS POULSEN 65,00 12 780,W COVER HAND HOLE RSA 4.5%12'COLOR;GREY 224758 LOUIS POULSEN 65,00 12 780.00 COVER HAND HOLE RSA 6"-0,185.12'COLOR:GREY 218902 LOUIS POULSEN 97.00 12 1164.00 FIXTURE SATTMAX 1SOW MH ED-28MOG120t277V WHITE RSA 4.5 6149902113 LOUIS POULSEN 1740,00 12 20880,00 FIXTURE SATTMAX 1SOW MH ED-28MOG120/277V GREY RSA 4:5" 6149902112 LOUIS POULSEN 1740,00 12 20880,00 FIXTURE 175W MH SATT-MAX/ED-28MOG120/277V WHITE 4:8"RSA 6040001109 LOUIS POULSEN N/A 12 N/A FIXTURE 175W MULTI MH ED-28 MOO UL 120/277V GREY 6040001111 LOUIS POULSEN N/A 12 N/A FIXTURE SATTMINI 100W MH ED-17 ME®1201277 GREY 5747910665 LOUIS POULSEN 1135,00 12 13620,00 FIXTURE SA`PTMINI 10OW MH M17 MED 120/277 WHITE 6747914771 LOUIS POULSEN 1135,00 12 13620,00 OP SHADS SATTELLITE MAXI COLOR:WHITE 5747291258 LOUIS POULSEN 528,00 12 6336.00 OP SHADE SATTELLITE MINI COLOR,WHITE 5747291106 LOUIS POULSEN 343,00 12 4140,00 OP SHADE SATTELLITE MAXI COLOR:GREY 5747291258 LOUIS POULSEN 528,00 12 6336,00 OP SHADE SATTELLITE MINI,COLOR:GREY 5747291106 LOUIS POULSEN 345100 12 4140,00 POLE 4,5"/12'GREY LOUIS POULSON 7035003 LOUIS POULSEN 828.00 12 9936,00 POLE 4.5"712'BLACK LOUIS POULSON 7036002 LOUIS POULSEN 828,00 12 9936,00 LENS CLEAR SATT MAXI LOUIS POULSON FIXTURE 5747291232 LOUIS POULSEN 323,00 24 7732.00 LENS CLEAR SATT MINI LOUIS POULSEN FIXTURE 5747291096 LOUIS POULSEN 120,00 24 2880.00 FIXTURE 150W MH SATT=MAX/ED-28MOG120/277V BLACK 4.5"RSA ED-28MOG120/277V LOUIS POULSEN 1778,00 12 21336.00 POST MOUNTED LUMINAIRE SATELITt MAXI-WHITE 10OW METAL HALIDE 2 #SATT-MAX390 LOUIS POULSEN 1828,00 10 18180,00 POLE #RSA-4-WHITE-12FT LOUIS POULSEN 893,00 10 8930,00 POLE 4,6"/12 GREY LOUIS POULSON 7035003 LOUIS POULSON 828100 20 16560.00 POLE 4:a"/12'BLACK LOUIS POULSEN 7036002 LOUIS POULSEN 82800 3 2484,00 For aqy.additional related manufacturer Items that do not appear on t e attached bid form ease state percentage discount that will offered tote City: ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q BOLE 11'9"BLACK FIBERGLASS MAINSTREET 4 DOLT FF1803 4-SOLT MAINSTREET LIGHTING 997,00 1 48 47856.00 BOOR 12'FIBERGLASS POLE HAND CVR ELK FF1800 MAINSTREET LIGHTING 82,00 24 1966,00 For any additional related manufacturer Items that-do-.not,a ear on the attached bid form ease state rcenta a discount that will be offered to the City: 1 °h. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x QtYL- COVER,HANDHOLE P&K ALUM C 319448 P S K 50,00 a 360,00 For any additional related manufacturer Items that do not app-par on the attached Bid form p lease state rcenta a discount that wl I be offered to t e CRY: 1 HD SUPPLY POWER SOLUTIONS,LTD, NOTE:N/A HAS SEEN USED TO DESIGNATE THOSE ITEMS WHICH ARE NOT AVAILABLE DUE TO FACTORY DISCONTINUED ITEM,IT ALSO MAY INDICATE ITEMS WHICH WE CANNOT PROVIDE OR ITEMS FOR WHICH WE HAD NOT RECEIVED PRICING AT TIME OF THIS BID, ALL ITEMS HAVE SEEN PRICED TO INCLUDE FREIGHT COSTS FOR UNIT SHIPMENT,SUBSTANTIAL DISCOUNTS AND SAVINGS CAN HE EXTENDED TO THE CITY FOR ORDERS OF LARGER QUANTITY WITHIN THE ANNUAL ESTIMATED QUANTITIES WHICH REDUCE SHIPPING COSTS AND FACTORY MINIMUM FEES. I ITT No. 2014-069-SW Light Poles, Fixtures and Bases Section 8,Appendix A BID PRICE FORM ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost X Q COVER PHOENIX BOLLARD SILVER 76603330-SIL PHOENIX 80,00 12 960.00 FIXTURE 40" 36W LPS BOLLARD TB6B35LPSDTRHCV46" PHOENIX 1169100 12 14028.00 FIXTURE 10OW MH GROUND FLOOD PHOENIX MG10OMHFL22ORGBRZ PHOENIX 1053.00 12 12636.00 ROCK GUARD UP-LIGHT FIXTURE PHOENIX FINISH:BLACK 1091280 MODEL ROC PHOENIX 376.00 12 4512.00 LENS PHOENIX BOLLARD REPLACEMENT 4610164 PHOENIX 121.00 12 1452.00 BOLLARD 35LPS DOME TOP OV TURTLE SILVER TB6B35LPSDTRHQV46SIL PHOENIX 1147,00 12 13764.00 BOLLARD FIXTURE 9010153,002 PHOENIX 1147,00 10 11470.00 For any additional FORM man acturer Items that do not appear on the attached bid form ease state rcenta a scoun that Will o eyed to e C : ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost X Q POLE 22'PRESTRESSED CONCRETE CAL TYPE.Iro 2.3/8"OD 221SU PRECAST SPECIALTIES 845,00 18 15210,00 POLE 25'PRESTRESSED CONCRETE CAL TYPE-UO 2.3/8"OD 26/SU PRECAST SPECIALTIES 8 73,00 12 10476.00 POLE 15'PRESTRESSED CONCRETE PANEL I-SU PRECAST SPECIALTIES 784.00 10 7810,00 POLE 25'PRESTRESSED CONCRETE CAL TYPE-I-SU OAL TYPE-I-SU PRECAST SPECIALTIES 873,00 18 15714,00 For any additional related manufacturer items that do not appear On the attached bid form pleas e state percentage discount that will be offered to the City,_ ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q PULL BOX NO COVER 13"X 24"X 12"ELECTRICAL PG1324BA12 QUAZITE 4930,00 100 493000.00 PULL BOX 17"X30"X 18"WITH COVER QUAZITE PG1730SAI S QUAZITE 88.40 24 2121.60 COVER ONLY ELECTRICAL 13"X 24"X 12" P©1324FIA0017 QUAZITE 129,70 120 155(54.00 COVER 17"X 30" ELECTRIC BOLT DOWN PULL BOX PG1730HAO017 QUAZITE 150.70 8 904,20 For any additional related manufacturer Items that do not a ear on the attached bid form ease state Dercenta a discount that will be offered to the City: 12 %. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost X Qt COVER 1/2"ROUND BLANK WEATHER PROOF SSB RED DOT N/A 12 N/A COVER 1/2"HOLE ROUND WEATHER PROOF S1 RED DOT N/A 12 N A For any additional related manufac urer Items that o not a ear on the attached bla form please state rcenta e d scount that Will be offered to the ont ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q POLE 12'RITORNO COMPLETE ASSY RRA1H150T8SV240RP12RECL RRA-1-H150TSSV240 SELUX 3408.00 8 20448.00 For any additional related manufacturer Items that do not appear on the attached bid form pleas e state percentage discount that will be offered to the City: 12 %, ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost X Q FIXTURE 40OW MH PARAFLOOD LIGHT MULTI- PARA400MA-8 STONCO 722,00 a 4332,00 For any additional related manufacturer Items that do not appear on the attached bid form pleas e state rcenta a discount that will be offered to the City: ANNUAL DESCRIPTION PART* MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost X Q POLE 13'STRESSCRETE COLOR:ECLIPSE FIN:STCHED KTH13FBPGTFSPSSE10AG STRESSCRETE 245000 12 29400.00 POLE 13'STRESSCRETE COLOR:ECLIPSE FIN:ETCHED KCC12.O-S11-FO STRESSCRETE 2431.00 12 29172.00 POLE 13'PATTERENED CONCRETE COLOR:ECLIPSE BLACK DIRECT BURI KCC12-G-S10-DB STRESSCRETE 2253,00 4 9012.00 POLE 22'PATTERENED CONCRETE COLOR:MIDNIGHT LACE POLI KCH22-S10CAN140.20/30-DR STRESSCRETE 2795,00 a 16770,00 1POLE,22'PATTERENED CONCRETE COLOR:MIDNIGHT LACE POLI KCH22S10CAN14020 STRESSCRETE 1 2720,00 8 16320,00 For any additional related manufacturer Items that do not appear on the attached bid form please state percentage discount that will be offered to the City: 12 %. HD SUPPLY POWER SOLUTIONS,LTD, NOTE;N/A HAS BEEN USED TO DESIGNATE THOSE ITEMS WHICH ARE NOT AVAILABLE DUE TO FACTORY DISCONTINUED ITEM.IT ALSO MAY INDICATE ITEMS WHICH WE CANNOT PROVIDE OR ITEMS FOR WHICH WE HAD NOT RECEIVED PRICING AT TIME OF THIS BID. ALL ITEMS HAVE BEEN PRICED TO INCLUDE FREIGHT COSTS FOR UNIT SHIPMENT,SUBSTANTIAL DISCOUNTS AND SAVINGS CAN BE EXTENDED TO THE CITY FOR ORDERS OF LARGER QUANTITY WITHIN THE ANNUAL ESTIMATED QUANTITIES WHICH REDUCE SHIPPING COSTS AND FACTORY MINIMUM FEES, ITB No. 2014-069-SW Light Poles, Fixtures and Bases Section 8,Appendix A BID PRICE FORM ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x d •SUbstltUtions allowed 7OW METAL HALIDE BALLASTS M70MLTC3M595K UNIVERSAL SYLVANIA 47.60 200 9,520.00 100W METAL HALIDE BALLASTS M100MLT UNIVERSAL SYLVANIA 47.70 500 23,850.00 1SOW METAL HALIDE BALLASTS UNIVERSAL SYLVANIA 62.25 100 5225.00 175W METAL HALIDE BALLASTS M175MLT UNIVERSAL SYLVANIA 37.65 500 18825.00 25OWMETAL HALIDE BALLASTS M250MLT UNIVERSAL SYLVANIA 41.20 100 4120.00 40OW METAL HALIDE BALLASTS bd400MLT UNIVERSAL SYLVANIA 46.60 100 4660.00 1000W METAL HALIDE BALLASTS M1000MLT UNIVERSAL SYLVANIA J1345 60 4182.50 70W METAL HALIDE BALLASTS M70MLT UNIVERSAL SYLVANIA 47.60 100 4780.00 100W METAL HALIDE BALLASTS UNIVERSAL SYLVANIA 47.70 200 8540.00 1 5O METAL HALIDE BALLASTS M150MLT UNIVERSAL SYLVANIA 52.25 50 2612.50 25OW METAL HALIDE BALLASTS M25QMLT UNIVERSAL SYLVANIA 41.20 s0 2060.00 40OW METAL HALIDE BALLASTS M400MLT -----.V,NIVERSA4 SYLVANIA 46.60 so 2330.00 1000W METAL HALIDE BALLASTS M1000MLT UNIVERSAL SYLVANIA 83.85 50 4182.50 For any additional related manufacturer Items that do not,app@ar on the attached bid form pleas e state P@rc@ntaa@ discount that will be offered to the Ck . %., -- ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q BASE 14"X 18"X 4'CONCRETE 3 BOLT 8"BOLT CIRC LP81/POULSON4--1/28T U.S.PRECAST N/A 12 N/ 1BASE,14"X 1&'X 4'CONCRETE,4 BOLT 5"BOLT CIRC LPB2/HAPCO 3414"BT U.S.PRECAST N/A s N/A For any additional related manufacturer Items that do not appear on the attached bid form lease state percentage discount that will be offered to the City: %. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q FIXTUR€100WT 120V POLE TYPE UNQ SOL HPS RLPT-100HP-12-8K-33 UNIQUE SOLUTIONS N/A 1 12 For any additional related manufacturer Items that do not appear on the attached bid form pleas e state percentane discount that will be offered to the City: %. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q POLE 13'8"3 BOLT ROUND SPUN ALUMINUM VALMONT 1®08=T3P2=HH VALMONT 12 7778,00 For an additional related manufacturer Items that do not appear on the attached bid form plant a state areenta a discount that will be offorad to tho Ck : %. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q GLOBE CUSTOM WHITE ACRYLIC DRUM NO METAL RINGS CUSTOM LAGORCE VAN TEAL N/A 3 N/A GLASS REPLACEMENT PANEL FOR FIXTURE MOTHER PEARL CUSTOM HOLOCAUST MEMORIAL VAN TEAL N/A 100 NIA GLASS CYLINDER"ACRYLIC"8"0IA X 24"X 1/4"TH X 23.3/4" CUSTOM 13EACHBOWL VAN TEAL N/A 2 N/A For any additional related manufacturer Items that do not appear on the attached bid form pleas e state percelta'e discount that will be offered to the Olt N DESCRIPTION PART 0 MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit U TITI S Cost x Q DOOR 20'BLK ALUM POLE ACCESS WLDR078 WESTERN LIGHTING N/A s N/A Forany additional related manufacturer Items that do not appear on the attached bid form pleas e state percentage discount that will be offered to the City: 19 %. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Qty POLE 4'X 4"SO FIBERGLASS 38"L 2.3/8"X 3.1/2"TENON E10030974 WHATLEY 253.00 18 4554.00 For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City, 12 %. HD SUPPLY POWER SOLUTIONS,LTD. UPPLY0 -One Team, Driving-Customer Success and Value-Creation i CODE ®F BUSINESS CONDUCT AND ETHICS SERVICE PERFORMANCE INTEGRITY RESPECT INNOVATION TEAMWORK Version 2 Revised 2013 TABLE OF CONTENTS Preface........................................................................................:........................................ 1 Conflictsof Interest............................................................................................................. 1 FairDealing ........................................................................................................................2 Confidential Information and Intellectual Property............................................................2 Protection and Proper Use of Assets.................... Computers, Telephones and Other Communications Resources........................................ 3 FairEmployment Practices.................................................................................................4 Environmental,onm tal, Health& Safety.........................................................................................4 Maintaining Books and Records......................................................................................... 5 Relationships with Governments........................................................................................ 6 Pa Improper ments.............................................................................................................6 Y International Trade Controls...............................................................................................6 AntiboycottLaws................................................................................................................ 7 Securities Laws and Insider Trading...................................................................................7 Privacy................................................................................................................................ 8 Antitrust and Fair Competition Laws ................................................................................. 8 Compliance with Laws, Rules and Regulations ................................................................. 8 Communications and Public Affairs...................................................................................9 Reporting any Illegal or Unethical Behavior......................................................................9 Waivers...............................................................................................................................9 Version 2 Revised 2013 =Company, whether such gain or competition is direct or indirect. Similarly, gifts, entertainment, business opportunities, payments, kickbacks, and any other ;goods or services provided directly or indirectly to an Associate by, or on behalf of, a customer, vendor, consultant, partner or anyone else directly-or indirectly-doing business with the Company may result in a conflict of interest. Promotional items of nominal value and other limited entertainment reasonable and necessary to support business activities,provided the foregoing are infrequent and non-lavish, may be accepted subject to specific procedures and limitations set forth in the Company's Gift and Entertainment -Guidelines. The Company's Gift and Entertainment Guidelines are available online at http://hdsintranet.hdsupply.net. Situations that may suggest the existence of a conflict of interest may not always be clear, and any Associate who becomes aware of a conflict, or potential conflict, should bring it to the attention of his or her manager or other responsible Company representative. The Company's Board of Directors must determine the existence of and resolve any apparent conflicts of interest between any director and the Company. Any waiver of this provision for a director or officer shall be publicly disclosed to the extent required under applicable law. Fair Dealing Associates should deal fairly with customers vendors competitors p ors and each other. The Company competes in the marketplace in a fair and honest t manner,gaining its competitive advantages through superior performance and execution, rather than through unethical or illegal practices. Improper use of proprietary information, manipulation, concealment, or abuse of any information and misrepresentation of material facts are all prohibited by this Code,whether or not such actions are considered unlawful. Associates are prohibited from making deliberate misrepresentations regarding the Company or its business operations, or creating or assisting the creation of, any false or misleading entry in the books or records -of the Company. Confidential Information and Intellectual Property Associates must maintain the integrity of confidential information and ensure that such information is used only for its intended purposes. Confidential information typically includes valuable commercial information, owned by HD Supply or entrusted to us by suppliers, customers and others related to our business, which is competitively sensitive and not generally known to the public. It may include certain written or oral information, data or documents relating to a business,including without limitation current or prospective customer or vendor lists, pricing or rebates, guidelines, manuals, standard operating procedures, personal notes, worksheets, computer data, source code, presentations, memoranda, operational, sales, promotional and marketing methods, techniques and studies, financial and corporate records, information pertaining to pending or future acquisitions, divestures or similar transactions (including information pertaining to related financings, if any). If any Associate is unsure about whether certain information is confidential, and what restrictions may apply, please contact the Legal Department. -The Version 2 Revised 2013. Page 2 of 10 violation of this Code and is subject to appropriate disciplinary action,up to and including termination of employment. Fair Employment Practices HD Supply believes that all people should be treated with dignity. Any conduct that fails to show appropriate respect to others, including fellow Associates,customers,vendors and guests, is inconsistent with the Company's values and unacceptable. The following are examples of such unacceptable conduct: insults; threats; intimidation; .retaliation; profanity; ridicule; vulgarity; discrimination; harassment; physical or verbal abuse; sexually explicit humor, conversation or behavior; gossip; slurs or stereotyping; unwelcome sexual advances; unwelcome touching or invasion of personal space; ignoring the rights of others; and insensitivity to the beliefs and customs of others. As an equal opportunity employer, HD Supply is committed to maintaining a workplace environment free from discrimination and harassment. In keeping with this policy, HD Supply strictly prohibits unlawful discrimination or harassment of any kind, including discrimination or harassment on the basis of race, color, veteran status, religion, national origin, ancestry, pregnancy status, gender, sex, age, marital status, disability, medical condition,sexual orientation,gender identity,or any other characteristics protected by law. We strictly prohibit all forms of unlawful harassment (whether verbal, physical, visual or otherwise) on the part of all Associates, temporary workers, independent contractors, interns, and other professional service providers. HD Supply complies with all federal, state, provincial and local employment laws including regulations on pay rates, overtime, occupational health and safety and equal employment opportunity. We are also committed to providing a safe,healthy and drug-free workplace. An Associate found using, selling or possessing illegal drugs, or consuming alcoholic beverages during the scope of employment (except as expressly permitted under our Drugs and Alcohol Policies and Procedures), or impaired by any of the foregoing, is subject to immediate termination. We seek to be multicultural, tapping the unique talents and potential of every member of our diverse work force. Our goals are to: attract and sustain a work force that reflects our customers,vendors and guests, business partners, shareholders,and communities in which we do business; and maintain a workplace that reflects open opportunity, where everyone is advantaged by their potential and no one is disadvantaged by their belonging to a particular group. We are committed to these goals for their own sake, but we also believe that diversity is the best way to develop superior products and services. Environmental,Health & Safety HD Supply is committed to protecting the environment and complying with applicable environmental laws,rules,and regulations,including without limitation those pertaining to Version 2 Revised 2013 Page 4 of 10 Relationships with Governments The Company and its Associates may deal with government officials in the course of the Company's business. All interaction with government officials while on Company business must be professional and compliant with applicable laws and regulations. Any payment of cash, property or services that is, or could be interpreted to be, a bribe, kickback, or improper gift is strictly prohibited. Equally prohibited are promises of influence or favors in return for favorable government action. This policy does not prohibit Associates from making lawful,.political contributions in their personal capacity. The Company is also committed to cooperating with government inquiries. In order to assure this is done properly, the Legal Department must be advised immediately of any government investigations or requests for information. Under no circumstances should any Associate mislead a government official, nor may an Associate destroy, discard, tamper with, conceal, or make a false entry on any documents which are relevant to any government investigation or which are known to be reasonably likely to be requested for inspection by a government official. Improper Payments No Associate may, either directly or ind irectl y, give a nything of value to any third party, including but not limited to a foreign or domestic government official, a foreign or domestic political party, a political party official, or a candidate for public office in each case for the purposes of obtaining or retaining business, or preferential treatment, for the Company, or directing business to anyone else. This prohibition also applies to payments that agents,representatives, or business partners to whom the Company pays commissions or other fees might make for purposes of obtaining or retaining business for the Company, or directing business to anyone else on the Company's behalf. It is the Company's strict policy not to make any payment that violates applicable law, including but not limited to the Foreign Corrupt Practices Act, and to take steps to ensure that our agents, representatives,and foreign business partners not do anything that would put the Company in jeopardy of violating any such laws. Because of the broad reach of anti-bribery laws and their harsh criminal penalties, any Associate contemplating a transaction that might even appear to be covered should consult with the Legal Department. International Trade Controls Associates must comply with controlling international trade control and customs laws and regulations, including but not limited to those pertaining to the export of goods, services, technology, and technical data. In executing their duties, Associates must ensure the Company does not participate in boycotts or other trade practices prohibited or penalized under the laws of the United States of America or other applicable local laws, rules or regulations. Associates with any questions concerning whether the Company is in compliance with controlling international trade controls and customs laws, including Version 2 Revised 2013 Page 6 of 10 Privacv Personal information may only be collected and used in a manner consistent with applicable data protection and privacy laws,regulations and treaties and, if stored,must be in a safe and -controlled environment. More detailed guidelines may be found on the Company intranet. Antitrust and Fair Competition Laws Competition laws generally prohibit agreements that unreasonably restrain competition. Prohibitions include agreements with anyone, including competitors, customers and suppliers, which unreasonably restrain trade. Such agreements can be reflected in tacit understandings, oral commitments, or written contracts. Associates must never enter into any agreement with a competitor pertaining to fixing prices, terms, costs, or profit margins, or refusing to deal with a customer or a supplier, or dividing territories or customers, or restricting research and development. Further, Associates must not enter arrangements that "tie" two products together so that one will not be sold without the other,or that restrict resale prices. Exclusive dealing arrangements and licensing arrangements that restrict the scope or terms of resale of the licensed products may also raise issues under the competition laws, and Associates should consult with the Legal Department prior to entering into any such arrangement. Compliance with Laws,Rules and Regulations HD Supply takes its responsibilities to comply with all laws,rules and regulations affecting the Company's business and its conduct in business matters very seriously. All Associates are expected to respect and obey the laws of the cities, states and countries in which the Company operates. Associates must take the time to familiarize themselves with the laws and regulations that apply to their respective work responsibilities. Our stellar reputation is the foundation of our present and future success, and earning and maintaining that reputation requires attention and effort to stay in compliance with the law. Any violation of applicable law may subject the violating individual to disciplinary action, up to and including termination of employment,in addition to whatever possible civil and/or criminal liability may be incurred by such violation. Associates with any questions concerning whether the Company or any of its Associates are in compliance with U.S. or foreign laws, rules or regulations must address their-concerns with the Legal Department. Version 2 Revised 20 13 Page 8 of 10 i the agreement of any Associate. Unless-otherwise agreed to in writing by the Company and an Associate, each of the Company and our Associates continue to have the authority to terminate the employment relationship at will, and the Company has the authority to change the terms of an Associate's employment, in each case with or without cause and with or without prior notice. This at-will status can only be modified if such modification is in writing and signed by both the Associate and an authorized officer of the Company. Version 2 Revised 20 13 Page 10 of 10 3 Amerkm Elewic A IfiP HOUNMIM Lkej E %ftel nic` t] n.ek an e� To whom it may concern, This is to-certify that HD Supply Power Solutions, LTD is a Holophane Authorized Distributor,therefore they have authorization to sell Holophane brand products to the City of Miami Beach. If you have any questions please do not hesitate to contact me. Thank you, J!/i mite Sduv atfn Manufacturer Sales Representative Holophane an Acuity Brands Company Miami-Dade&Monroe Counties, FL Cell Phone: 305-299-3770 eFax line: 866-274-9383 Website-http://www.holophane.com i Please contact our project management team at Southeast Sales Support at Southeast5alesSupportC @Holophane.com or 1- 855-898-8038 with RFQs,product questions,drawing requests and order or post sales inquiries. ... { o s LIGHTING SYSTEMS, INC. A company OT -group 2/12/2014 To whom it May Concern, Municipal Lighting Systems, Inc. is the Manufacturer's representative in South Florida for the following Manufacturers: A o Foundry I poles Inc E Lighting Systems P K pole products almont Industries Please be advised by these means that HD Supply Power Solutions Industrial Group South Florida is an Authorized Distributor in good standing and seller of above branded products. Regards, Jose Vasquez Quotations Manager 7035A SW 47'h Street•iVOiami, Flarida 33155 •Tel.: (305) 666-4210 • Fax: (305)666-4211 9673 Campi Drive • Lake Worth, Florida 33467•Tel.:-(561) 641-5301 • Fax: (561) 641-5302 Power& Lighting Systems, Inc. 3832 Shipping Ave Coral Gables,JI 33138 305-992-4546 To: City of Miami Beach (BID#ITB2014-069SW) Department of Procurement Management 1700 Convention Center Drive Miami Beach, FI 33139 Plea be advised that HD Supply Power Solutions LTD is one of our distributors,that can purchase and se all of our factory lines,which includes,for this bid,the following: apco Poles Lithonia Lighting Whatley Poles Be a Lighting Louis Poulsen Lighting Thank You Garry Pope Power& Lighting Systems, Inc. 3832 Shipping Ave Coral Gables, Fl 33138 305-992-4546 I Williams, Steven - Procurement From: Gonzalez,Jaime [HDS] <Jaime.Gonzalez @hdsupply.com> Sent: Wednesday, February 12, 2014 1:21 PM To: Williams, Steven - Procurement Cc: Bexon, Louis J [HDS]; Naranjo, Raul [HDS] Subject: RE:ITB#2014-069-SW Light Poles, Fixtures and Bases Good afternoon Mr. Williams, Please accept this reply as official response that no individual with a controlling interest in HD Supply Power Solutions, LTD has made any contributions to any candidate now or in the pat which has been elected to the Office of Mayor or City Commissioner for the City of Miami Beach. Thank you sir. Jaime Gonzalez Sr. Quotation Specialist 'out viam inveniam aut faciam' HD Supply Power Solutions Industrial Group South Florida 7584 NW 74th Ave Medley, FL 33166 M:786-564-5885 0: 305-805-3830 F: 877-487-4942 E: iaime.gonzalez @hdsupply.com W: http://www.hdsupplyelectrical.com Cisco ext:43807 "One Team Driving Customer Success and Value Creation" Retrieve your invoices and account information online @ http://www.hdsuppLlectricaLcomisignup.asp CONFIDENTIALITY NOTICE: This message is for intended addressee(s)only and may contain confidential,proprietary or privileged information,exempt from disclosure,and subject to terms at: http:/Iwww.hdsupply.com/email Williams, Steven - Procurement [mailto:StevenWilliams @miamibeachfl.gov] Sent: Wednesday, February 12, 2014 1:08 PM To: Gonzalez, Jaime [HDS] Subject: RE: ITB #2014-069-SW Light Poles, Fixtures and Bases Did you address question#1: 1. We would appreciate if you.could advise whether or not any. individuals with a controlling interest'in . . your entity has-contributed to the campaign either directly:or indirectly, of a candidate who_ has been i 1 �r I 737 Shotgun/Road FoPt Lauderdale,FA 33325 9PRObting Phone:954-474.0000 Fa[x:954494-9773 wE MmE jrmE ddd our of dddllmmAr/oN TO WHOM IT MAY CONCERN: PLEASE BE ADVISED THAT HD SUPPLY POWER SOLUTIONS,LTD IS AN AUTHORIZED DISTRIBUTOR OF THE FOLLOWING MANUFACTUR RS WHICH WE REPRESENT AND ARE AUTHORIZED TO BUY AND PROVIDE TO THEIR RESPECTIVE CUSTOMERS: ILLSCAPE FIXTURE (GARDC01EMC01FIXTURESIULS POLES Iv ..ADCO FIXTURES & .REPLACEMENTS K NG LUMINARE FIXTURES & REPLACEMENTS tp, ENIX FIXTURES & REPLACEMENTS CAS T SPECIALTIES POLES TONCO FIXTURE STRESSCRETE POLES Thank you John Marino Outside Sales SESCO Lighting, Inc VIDE TAKE THE ill OUT OF illumination _imarino(&sescoliandng.com Tel:(954)474=9888 Fax:(954)474-.9773 Cell:(954)914-9519 r , I LIGHT.ING. SY.ST-E-M5, INC_. A Company Oi Gil"il-7N, InGroup 2/12/2014 To whom it May Concern, Municipal Lighting Systems, Inc. is the Manufacturer's representative in South Florida for the following Manufacturers: Akron Foundry J Flagpoles Inc GE Lighting Systems P&K pole products Valmont Industries Please be advised by these means that Electrical Supplies, Inc. is an Authorized Distributor in good standing and seller of above branded products. Regards, Jose Vasquez Quotations Manager 7035A SW 47th Street • Miami, Florida 33155 • Tel.: (305) 666-4210 • Fax: (3-05) 666-4211 9673 Campi Drive Lake Worth, Florida 33467 Tel.: (561)641-5301 Fax: (561) 641-5302 �� S � LIZ-( SEFL, Inc. 3824 SW 30th Avenue Fort Lauderdale, FL 33312 r-.4 ^.q &46^. r- e%ff A �.4?- et A--r A DZ--C I L; Is- i.4 To the City of Miami Beach INRE: Bid #ITB2014-069SW Atten: Department of Procurement Management 1700 Convention Center Drive Miami Beach, FL 33139 Please be advised that HID Supply Power Solutions LTD is one of our distributors and as such they can purchase and resell all of our factory lines for this bid which include the following manufacturers: Kim Lighting Hubbell Ltg Selux Corporation Thank you —Jim Thompson (SEFL Office Manager) SEFL, Inc 3824 SW 30th Avenue Fort Lauderdale, FL 33312 95461-5 - 0460 ITB No. 2014-069-SW Light Poles, Fixtures and Bases Section B,Appendix A BID PRICE FORM ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q BASE ALUM POLE W/AA PIANO HINGE TE11-17h AKRON FOUNDRY 426.00 20 8020.00 DOOR ALUMINUM BASE PLATE="NO HINGE" TE-1-20 AKRON FOUNDRY 06,00 20 1320.00 DOOR ALUMINUM BASE PLATE FOR"PIANO HINGE" T83-17=H AKRON FOUNDRY 80.00 20 1800.00 DOOR,ALUMINUM BASE PLATE FOR"PIANO HINGE" TBI.17H AKRON FOUNDRY 90.00 20 1800,46 For an additional related manufacturer Items that do not appear*on the attached bid form lease state ercenta a discount that will be offorod to the Ch %. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QU NTITIRS Cost x 0 FIXTURE, 70MH 240V SL34.70MH240V.E17-SIB ALLSCAPE 1147.00 12 13764.00 For any additional related manufacturer items that do not"poor on the attached bld form pleas e slat* ercenta a discount that will be offered to the Cit , %. ANNUAL DESCRIPTION PART 0 MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q METAL BOX 10"X 10"X 6% AB10106RB ARLINGTON N/A a N/A For any additional related manufacturer Items that do not appear on the attached bid farm pleas e state norcentaue discount that will be offered to the City: 12 %. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES BOLLARD FIXTURE #88418 BEGA USA 16170 00 For an additional related manufacturer Items that do not appear on the attache dorm pleas e s ate percen ta a discount that w e offered to the City: %. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x Q BASE,7 FOOT, ANCHOR CONCRETE FOR ALUMINUM POLES A87 BROOKS PRODUCTS N/A 12 t B A SEr ROUND ANCHOR CONCRETE 24"X 72" 4 BOLT 507600 BROOKS PRODUCTS N/A a N/A ASE 16"X 10"X 3e"3 BOLT 5"BLT CIRC CONCRETE AB161636 3BOLT 5"CIR BROOKS PRODUCTS N/A e N/A For Apy additional related manufacturer items that do not a ear on the attached bid form lease state ercenta a discount_that will be offered to the Cit : %. - at - -- - - ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Coat x Q PULL BOX 314"POLY ST.WALL ELECTRICAL S SEWER W804.1015=H-20 CDR N/A 24 N/A PULL BOX,1"BOLT DOWN POLYMER 11"X 18" W820-1118.12 CDR N/A 24 N/A PULL BOX COVER 1"BOLT DOWN SOLID"ELECTRIC" WC20-1118.20 CDR NIA 24 N/A COVER 3/4"PULL BOX 10"X 1 V"ELECTRIC" WC20.1015.02 CDR N/A 24 NIA For any additional related manufacturer Items that do not appear on the attached bid form lease state ercenta a discount that will be offered to the City: %. ANNUAL DESCRIPTION PART 0 MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x DOOR ALUM BASE FABRICATED ACRYLIC PLASTIC 1/4"X 9.75"X 13.25 FAULKNER 3e NIA For any additional related manufacturer Items that do not a ear on the attached bid form lease state ercenta a discount that will be offered to the City. %. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUANTITIES Cost x syl- POLE,23' SINGLE 6 FT,ARM ROUND TAPERE=D ALUMINUM FPSL884SW C FLAGPOLES INC 1010.00 12 12216,00 COVER P&K HANDHOL€ BLK ANODIZE W/8RKT C-31 9446 FLAGPOLES INC 106.00 a 030.00 For any additional related manufacturer Items that do not appear on the attached bid form pleas e state percentage discount that will be offered to the City., %. ANNUAL DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit QUAN ►TIES Cost x Q BOLLARD CAST ALUMINUM TRIADA 830075-CUSTOM FORMS&SURFACES 2213.00 24 63112.00 POLE.CAST ALUMINUM PEDESTRIAN TRIADA 535146(Pole) FORMS&SURFACES 294.00 12 3628.00 FIXTURE 50 WT HPS CAST ALUMINUM BOLLARD W/LENS RAL PC 930075-custom FORMS&SURFACES N/A 12 N/A LENS,PEDESTRIAN POLE=TRIADA 535148(Ions) FORMS S SURFACES 28400 24 7066.00 LENS BOLLARD TRIADA W/TURTLE SHIELD 535055/535232 FORMS S SURFACES 143.00 24 3432.00 ILENS,BOLLARD TRIADA 635055 FORMS S SURFACES 118.00 24 2037.00 For any additional related manufacturer Items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %. ITB Noe 2014-069-SW Light Poles, Fixtures and Bases Section 8, Appendix A BID PRICE FORM -. DSCi41PTIGN F/1RT# MANl1f?AGT[lRER UNIT C06T: ESTINIATEi� TOTAL limit::: NT Co>gt x.0 CiUI IT:IS POLE GAROCO 2-38.''TENON NATURAL ALUMINUM ULSIRTA5312123$NP GARDCO EMCO 621,00 7 4347,00 COVER FOR POLE COLOR:NATURAL ALUMINUM ULSHH2X2 GARDCO EMCO 44,00 3 132,00 FIXTURE GAROCO SKi 35W LPS NATURAL ALUMINUM:PTF2 LA141P35LPSMTNA. GARDCO EMCO 1180,00 3 3540,00 FIXTURE GARDCO SKI,35W LPS.NATURAL ALUMINUM PTF2 LA141Aa2LPSMTNA GARDCO EMCO 1180,00 3 3540,00 For any additional related manufacturer-items that do not a ar on the attached bid form ease state rcenta a dlscount.that will be offered to the Cit : °h. . . .. �SCRIPC) PAZ1 a D TN MkN4fFC?f1RiPt UtVf�t:OtaY` E STIMTATLi Tt3TAi. {t . C E5 Q .... J;fit POWER DOOR 40OW 480V HPS CUTOFF GELSNIpRL40S5A2. GL 269,00 6 1614.00 FIXTURE, 480V HPSi GE W/PE COBRAHEAD CUTOFF MDOA40SSM22FMC31 CE 404.00 12: 4848,00 POWER DOOR,40OW MULTI TAP GE HPS. MORL40SSMI Ge N/A 0 N/A POWER DOOR 400W 240V-HPS M4AR40S3A QE N/A 8 N/A FIXTURE IOOW 120V HPS GE WJPE COBRAHEAD CUTOFF MOCAIOS1AM21GMC31 GE 332,00 24 7968,00 FIXTURE 100W 480V HPS GE M2AR10SSM20MS31 GE 207.00 12 3504,00 FIXTURE 160W 480V HPS W/PHOTOCELL NI.25OA2 CUTOFF M=10SSM20MC31 GE 292,00 12 3504,00 FIXTURE 15OW 120V HPS;GE WIPE COSRAHEAb CUTOFF MDCA15S1M21GMC3 GE 368.00 24: 8832,00 FIXTUR .2SOW/480V HPS:GE W/PE COBRAHEAD CUTOFF MDCA26SM2212MC31 GE 362,00 24 8688 FIXTURF,250W.120V.HPS W/PHOTOCELL CUTOFF- MDCA25S1A22FMG31 4E 311,00 24 7464 - e FIXTURE 40OW 120V HPS GE W/PE COBRAHEAD CUTOFF M0CA40S1M21GM03 91.E 410.00 12 4920.00 FIXTURE 400VV 480V MH,GE W/PE CO®RAHEAD CUTOFF MDCA40E5A22GMC31 GE 377.00 12 4524,00 POWER:IDOOR 100WT 120V HPS,CUTOFF MMA16S1M2 GE 29200 8 1752,00 POWER DOOR 26OW 120V HPS CUTOFF MDRA25S.OM2 GE 305,00 6 1830,00 POWER DOOR 280W 480V HP8 CUTOFr' MORA2SISSM2 GE 290,00 ® 1740,00 POWER DOOR I OWM20V HPS CUTOFF MDRA15S1M2 G.E 280,00 0 1680,00 POWER DOOR 40OW/120V HPS CUTOFF MDRA40SOM2 GE 344,00 0 2064,00 POWER DOOR 40OW/460 MH CUTOFF MDRA40]E5A2 GE~ 293,00 0 1758,00 For an additional related manufacturer Items that do not appear on the attached bid form easy state rcen a iscount t at wlil be offered to the C t :: DESCRIPTI" PART# MANOFACTt RER UN17 COST 1=9TNVIA7ED TOTi4L E(Jnit -._ .. ,. ,.<'>..d UAW ttlES�:. `. FIXTURES II LEWD GVD R:TA25C713TM16-C1 GRANVILLE HOLOPHANE N/A 60' N/A / For any additional related manufacturer Items that do not appear on the attached bid form pleas e state Mrcentage discount.that will be offered to the City:. 12 ANN.Ar:. DESCRIPTION PAi3I# NIANUFACTURI2R UNIT COST:; EBTNvtATiaA.: T07Ai. (Unit.- . ... .. s2UAMTMES:: :cost x' .... FIXTURE.175W 120V MH GREENLEE UP-LIGHT CDB176MH120LVSSRZ GREENLEE' 540,00 8 3240,00 FIXTURE•175W MT`MW GREENLEE UP.LIGHT C081.75MHMTLVS9RZ GREENLEE: 540.00 0 3240,00 FIXTURE 250WT 240V MV GREENLEE 34475277 GREENLEE N/A 8: N/A FIXTURE REPLACEMENT LENS W/GASKET GREENLEE. 3:420002/CDB-RDS LENS GREENLEE' 107,00 24 2568.00 FIXTUR .25OW 120V MH GREENLEE UP=LIGHT CDB25OPSMH120LVSBRZ GREENLEE 578.00 $1 3466.00 FIXTURE REPLACEMENT BRONZE GUARD 34540002 GREENLEE 82,00 24 1966.00 FIXTIJR COMBINATION ROCK GUARD:&DIRECTIONAL SHIELD RSC-RR: GREENLEE. 113,00 20 2250,00 FIXTUR 250 WATT MH GREENLEE UP-LIGHT 34479059 GREENLEE. 578100 0 3468,00 ROCK:GUARD UP-LIGHT FIXTURE GREENLEE 34540002/Cb13-RGO-BRZ GREENLEE. 74,00 12. 888,00 For any additional related manufacturer Items that do not appear on the attached bid form please state percentage discount that will be offered to the City: j HD SUPPLY POWER SOLUTIONS,LTD, NCNB:N/A HAS BEEN USED TO DESIGNATE THOSE ITEMS WHICH ARE NOT AVAILABLE DUE TO FACTORY DISCONTINUED ITEM,IT ALSO MAY INDICATE ITEMS WHICH WE CANNOT PROVIDE OR ITEMS FOR WHICH WE HAD NOT RECEIVED PRICING AT TIME OF THIS BID, ALL ITEMS HAVE BEEN PRICED TO INCLUDE FREIGHT COSTS FOR UNIT SHIPMENT,SUBSTANTIAL DISCOUNTS AND SAVINGS CAN 13E EXTENDED TO THE CITY FOR ORDERS OF LARGER QUANTITY WITHIN THE ANNUAL ESTIMATED QUANTITIES WHICH REDUCE SHIPPING COSTS AND FACTORY MINIMUM FEES, i ITB No,2014.069SW Light Poles,Fixtures and Bases I Section 5—Sid Price Form SECTION 5.0 BID PRICE FORM Failure e submit, • C • " • o •• a ••.e .o •e • ire - ceipt of bidswill result in pToposal being e•• -s • •o nsive and.beiqg rejected., Bidder affirms that the prices stated on the bid price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed hereln and has been exercised by the City Manager in advance, The Bid Price Form (Section 5) shall be completed mechanically or, if manually, in ink. Bid Price forms(Section 5)completed In pencil shall be deemed non-responsive.All corrections on the Bid Price Form (Section 5)shall be initialed, *Please refer to Section 8, Appendix for the Bid Pace list attached. HOWEVER. PLEASE SIGN BELOW: ee• Affirmation Company: HD SUPPLY POWER SOLUTIONS, LTD Authorized Representative: JAIME GONZALEZ Address: 7584 NW 74 AVENUE MEDLEY FL 33188 Telephone: 305-805-3830 Email: jai me. onzalez hdau pply.com Authorized Representative's Signature: �v^I/-,r"Al BEACH 14 Williams, Steven m Procurement From: Gonzalez,Jaime.[HDS] <Jaime.Gonzalez @hdsupply.com> Sent: Tuesday, February 11, 2014 2:02 PM To: Williams, Steven - Procurement Subject: ITB NO 2014-069=SW LIGHT POLES, FIXTURES and BASES REFERENCES & PAT PERFORMANCES Attachments: REFERENCES-M BEACH-2014-069-SW.doc Good afternoon Mr.Williams, I am replying to your request for the References and Past Performances information required for Bid Submittal on ITB NO 2014-069-SW LIGHT POLES, FIXTURES and BASES REFERENCE CONTACT NAME/TELEPHONE EMAIL BECKMAN COULTER JORGE ARIAS 305-380-2837 iorge.arias @coulter.com left VM MIAMI DADE COLLEGE MARLON MIRANDA 786-367-3603 mmiranda @mdc.edu VERY SATISFIED;WOULD RECOMMEND;VERY-EFFICIENT,, UNIVISION NETWORK LTD LUIS RODRIGUEZ 305-216-9116 uisrodri uez univi Jon.net GOOD MANAGER, EXCELLENT, KNOW HIS STUFF,VERY SATISFIE2X Attached is the information in a company letterhead document as well. Thank you Steven, please do not hesitate to reply or contact me if further information is required of us. Jaime Gonzalez ACCOUNT MANAGER 'aut viam inveniam aut faciam' HD Supply Power-Solutions Industrial Group'South Florida 7584 NW 74th Ave Medley,FL 331,66 M:786-564-5885 0: 305-805-3830 F: 877-487-4942 E: iaime.-gonzale.z@hdsupply.com W:-htt.p:/_/www.hdsuppiVelectrical.com Cisco ext:43807 "One Team Driving Customer Success and Value Creation" Retrieve your invoices and account information online @ http://wwwi.hdsupplyelectricaLcom/sipnup.aM 1 Williams, Steven - Procurement From: Gonzalez,Jaime.[HDS] <Jaime:Gonzalez @hdsupply.com> Sent: Tuesday,February 11, 2014 4:48 PM To: Williams, Steven - Procurement Subject: RE:ITB#2014-069-SW Light Poles, Fixtures and Bases Hello Steven, Sorry I was away from my desk when you called back. No problem, I'll get this information to you ASAP. Thank you sir. Jaime Gonzalez Sr. Quotation Specialist 'aut viam inveniam aut faciam' HD'Supply Power Solutions Industrial Group South Florida 7584 NW 74th Ave Medley, FL 33166 M:786-564-5885 0: 305-805-3830 F: 877-487-4942 -E: iaime.gonzalez@hdsupply.com W: http://www.hdsu.pplyelectrical.com Cisco ext:43807 "One Team Driving Customer Success and Value Creation" Retrieve your invoices and account information online @ http://www.hdsupplyelectricaLcom lsignup.asp CONFIDENTIALITY NOTICE: This message is for intended addressee(s)only and may contain confidential,proprietary or privileged information,exempt from disclosure,and subject to terms at: http://www.hdsupply.com/email Williams, Steven - Procur-ement-rmailto:StevenWilliams(dmiamibeachfi.gov] Sent: Tuesday, February 11, 2014 4:26 PM To: Gonzalez, Jaime [HDS] Cc: Granado, Rafael Subject: ITB #2014-069-SW Light Poles,'Fixtures and-Bases Mr.-Gonzalez, "Per the terms of the ITB 6.8. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the-City Code. Proposers shall be solely responsible for ensuring i that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,as prescribed therein, including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in ITB. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6.9. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management (DPM) with its bid/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics, available at www.miamibeachfi.gov/procuremenY. In lieu-of this: 1. We would appreciate.if you could advise whether or not any individuals with a controlling interest in your entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach, Feel free to respond via email: 2. , We would appreciate if you,could submit your firm' s, Code of Business .Ethics or you may submit a statement indicating that it will adopt, as required in the ordinances the City of Miami Beach Code of Ethics;-(which is available of www.rimiamibeachfl.gov/procurement%). MIMA BEACH Steven Williams Procurement Coordinator Department of Procurement Management 1700 Convention Center Drive, Miami Beach, FL 33139 Tel: 305-673-7497/Fax: 786-394-433O.http://www.miamibeachfi.gov We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community. 2