Certification of Contract - South Dade Electrical Supply, Inc. MIAMIBEACH
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CITY ® , 1
CERTIFICATION OF CONTRACT
TITLE: Light Poles, Fixtures and Bases
CONTRACT NO.: 2014-069
EFFECTIVE DATE(S): This Contract shall remain in effect for one (1) year from date of
Contract execution by the Mayor and City Clerk, and may be
extended for three (3) additional one (1) year periods.
SUPERSEDES: N/A
CONTRACTOR(S): South Dade Electrical Supply, Inc.
ESTIMATED ANNUAL CONTRACT AMOUNT: N/A
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida, on March 5, 2014, for approval to award a contract, upon
execution between the City of Miami Beach, Florida, and Contractor.
B. EFFECT - This Contract is entered into to provide for light poles, fixtures, and bases
pursuant to City Invitation to Bid No. 2014-069 and any addenda thereto (the ITB), and
Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in
response thereto may hereinafter collectively be referred to as the "Contract
Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Department of Procurement Management
policies and procedures, at the prices indicated, exclusive of all Federal, State and local
taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number
2014-069.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, Eric Carpenter, Public Works
Director, at 305-673-7080.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State.of
Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of
supplies and/or commencement of any services/work by Contractor.
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
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Certification of Contract
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133,
Florida Statutes, a person or affiliate who is a contractor, consultant or other provider,
who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to the
City, may not submit a bid on a contract with the City for the construction or repair of a
public building or public work, may not submit bids on leases of real property to the City,
may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with the City, and may not transact any business with the
City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
category two purchases for a period of 36 months from the date of being placed on the
convicted vendor list. Violation of this section by Contractor shall result in cancellation of
the Contract and may result in Contractor debarment.
I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Supplies, work, and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or.the Contract Documents.
The parties expressly acknowledge that it is not their intent to create any rights or
obligations in any third person or entity under this Contract and/or the Contract
Documents.
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Certification of Contract
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Alex Denis, Procurement Director
City of Miami Beach
Department of Procurement Management
1700 Convention Center Drive
Miami Beach, Florida 33139
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
South Dade Electrical Supply, Inc.
13100 S.W. 87 1h Avenue
Miami, Florida 33176
Attn: Tim Ford
Phone: 305-238-7131
Fax: 305-232-8463
E-mail: timf a,south-dade.com
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
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Certification of Contract
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and/or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail.
4
I
B
Certification of Contract
IN WITNESS WHEREOF the City and Contractor have c used this ertification of Contract to
be signed and attested on this �� day of 20 by their respective duly
authorized representatives.
CONT CTOR CITY OF MIAMI BEACH
By By
President/Signature yAor
C 6
Print am Da e
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Dat
ATTEST: ATTEST:
Secretary/Signature City Clerk
A. (04 Lo-�c- Y2271t-i
Print Name Date
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Date
F:\PURC\$ALL\Solicitations\201412014-069-SW Light Poles, Fixtures and Bases\Contract12014-069 South Dade Electrical
Supply.doc
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APPROVED AS TO
FORM & LANGUAGE
& FOR.EXECUTION
i -�ttorne �, Date
5 __
COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award A Contract To Invitation To Bid(ITB)No.2014-069 For Light Poles, Fixtures,and
Bases.
Key Intended Outcome Supported:
Ensure Well-Maintained Facilities.
Supporting Data(Surveys, Environmental Scan, etc.): NIA
Issue:
Shall the Ci Commission approve the award of Contract?
Item Summary/Recommendation:
The purpose of this item is to approve contracts for the-supply and delivery of light poles, fixtures and bases
pursuant to ITB. 2014-069. This item is necessary in-order to meet the demands at City facilities, shorten the
-response time and improve the efficiency of the delivery of lighting supplies utilized Citywide. The City requires
these items for routine maintenance on an"as needed"basis, inclusive of planned and emergency repairs. These.
light poles,fixtures and bases are used at various locations such as Lincoln Road,Alton Road,Lummus Park and
Bay Road.
Sixteen(16)vendors were notified of the solicitation,with five(5)vendors downloading the solicitation.Three(3)
responses were received in response to the solicitation. The bids from HD Supply Power Solutions, LTD and
South Dade Electrical Supply, Inc. were responsive. The bid received by AGC Electric, Inc. is non-responsive.
RECOMMENDATION
After review of responses received,it is recommended that the lowest responsive,responsible bidder be awarded
the contract:
• HD Supply Power Solutions,LTD.,as primaryvendor for manufacturer groups: Aliscape,Gardco EMCO,
Kim Lighting,Phoenix,Precast Specialties,Selux and Stonco. Also HD Supply Power Solutions,LTD.,as
secondary vendor for Akron Foundry,Bega USA,Flagpoles,Inc.,GE,Hapco,Holophane,Hubbell Lighting,
King Luminaire, Lithonia Lighting, Louis Poulsen, P&K, Stresscrete,Valmont, and Whatley.
• South Dade Electrical Supply, Inc., as primary vendor for manufacturer groups: Akron Foundry, Bega
USA, Flagpoles, Inc., GE, Greenlee, Hapco, Holophane, Hubbell Lighting, King Luminaire, Lithonia
Lighting, Louis Poulsen, Mainstreet Lighting, P&K,Quazite,Stresscrete, Valmont, and Whatley.
Advisory Board Recommendation:
NIA
Financial Information:
Source of Amount Account
Funds: $200,000.00 Repairs/Maintenance Supply Account No. 011-9407-000342
.. 2 S 20,000.00 Renovations Account No. 305-6997-000676
3 - S225,000.00 Capital Contracts Account No. 171-2741-069357
4 , $125,000.00 Machinery& Equipment Account No. 365-2765-000674
Total $570,000.00
Financial Impact Summary:''The annual cost associated with the purchase of light poles,fixtures and bases is
subject to funds availability approved through the City's budgeting process. Account information and availability of
funds shall be verified and approved for each request prior to procuring the services.Should additional funding be
required due to increased need of services, it will be subject to the review and approval of the Budget Office.
City Clerk's Office Legislative Tracking:
,[Alex'Denis, Director Ext#6641
Sign-Offs:
De artment Director Assists City M r City M na er
E `
AD ETC KGB,#L MT JLM
FAT DrivetAGENDA 120141March\Procurement\ITB 2014 9-SW Lightpoles Fixtures and Bases SUMMARY.dac
A(;ENDA ITEM G'�r
1 3
74
MIAMI BEACH
City of Miomi Beach, 1 700 Convention Center.Drive,Miami Beach,Florida 33139,www.micrnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City ommission
FROM: Jimmy L. Morales, City Manager
DATE: March 5, 2014
SUBJECT: REQUEST FOR APPROVAL TO AWAL A CONTRACT PURSUANT TO INVITATION TO BID
(ITB) NO.2014-069 FOR LIGHT POLES, FIXTURES,AND BASES.
ADMINISTRATION RECOMMENDATION
Approve the award of the contract.
KEY INTENDED OUTCOME
Ensure Well-Maintained Facilities.
FUNDING
The annual cost associated with Light Poles, Fixtures, and Bases.is subject to funds availability
approved through the annual budgeting process. Account information and availability of funds shall
be verified and approved for each request prior to procuring the services.The funding and accounts i
noted below are the FY 2014 budget amounts approved by Commission.
Amount Account
1 $200,000.00 Repairs/Maintenance Supply Account No.011-9407-000342
2.. $ 20,000.00 Renovations Account No. 305-6997-000676
3 $225,000.00 Capital Contracts Account No. 171-2741-069357
4 $125,000.00 Machinery&Equipment Account No. 365-2765-000674
Total $570,000.00
Should additional funding be required due to increased need of services, it will be subject to the
review and approval of the Office of Budget and Performance Improvement(OBPI).
BACKGROUND INFORMATION
The purpose of Invitation to Bid(ITB) No. 2014-069 is to establish a contract, by means of sealed
bids with a q ualifed firm(s) to provide supply and delivery of light poles, fixtures and bases at
various facilities located within the City of Miami Beach. This item is necessary in order to meet the
demands at City facilities, shorten the response time and improve the efficiency of the delivery of
lighting supplies utilized Citywide. The City requires these items for routine maintenance on an"as
needed" basis; inclusive of planned and emergency repairs. The City has immediate need of
vendors, who are authorized by the manufacturers to sell lighting related equipment and parts.
75
Commission Memorandum
ITB 2014-069 Light Poles,Fixtures,and Bases
March 5, 2014
Page 12
The ITB also requested bidders to submit,for each manufacturer group for which bidder submits a
bid,documentation from the manufacturer that bidder is authorized to sell parts and equipment. The
City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by
group or in its-entirety. The City will endeavor to utilize vendors in order of award.However,the City
may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in
compliance with any contract or delivery requirement;2)it is in the best interest of the City to do so
regardless of reason.
The contract(s)entered into with the successful bidder(s)shall remain in effect for one(1)year.The
price offered by the Bidder in its Bid Proposal shall remain firm and fixed during the initial one(1)
year term. The City, through its City Manager, shall have the option to renew this contract for an
additional three(3)one-year periods on a year-to-year basis. During the renewal term,the City may
consider an adjustment to price based on changes in the applicable CPI-U index.
ITB PROCESS
ITB No.2014-069,was issued on January 15,2014,with a bid opening date of February 10,2014.
Two (2) addenda were issued to answer to questions submitted by prospective bidders. The
Department of Procurement Management issued bid notices to sixteen(16)firms utilizing the Public
Purchase and the Florida Purchasing Group website. Five (5) prospective bidders accessed the
advertised solicitation. In addition, the Department of Procurement Management sent the ITB
document to additional firms not registered with the Public Group.
The notices resulted in the receipt of three (3)responses from HD Supply Power Solutions, LTD,
South Dade Electrical Supply, Inc. and AGC Electric, Inc.
The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and
specifications of the ITB will be recommended for award. Veterans and local preferences were
considered during P
the tabulation of the bids received. Neither veterans nor local reference was
applicable to any of the bidders.
The Bid Price form was categorized by manufacturers resulting in thirty-six(36)groups.
The manufacturers on the bid price form included: Akron Foundry,Allscape,Arlington,Bega USA,
Brooks Products, CDR, Faulkner,Flagpoles, Inc.,Forms&Surfaces,Gardco EMCO,GE,Granville
Holophane, Greenlee, Hapco, Holophane, Hubbell Lighting, IPEX, Kim Lighting, King Luminaire,
Lithonia Lighting, Louis Poulsen, Mainstreet,P&K, Phoenix, Precast Specialties,Quazite,Red Dot,
Selux and Stonco, Stresscrete, Sylvania, U.S. Precast, Unique Solutions, Valmont, Van Teal,
Western Lighting and Whatley
In evaluating the bids received it has been determined that the bids from HD Supply Power
Solutions, LTD., and South Dade Electrical Supply, Inc., were deemed the lowest responsive for
various groups. Both of the responsive vendors provided the necessary manufacturer's letter
authorizing service and selling of parts and equipment. The bid received from AGC Electric, Inc.
was non-responsive for failure to provide the manufacturer's authorization by the deadline requested
as part-of minimum requirement.
76
Commission Memorandum
ITB 2074-069 Light Poles, Fixtures,and Bases
March 5, 2014
Page 13
The Department of Procurement Management verified the following:
• Minimum Requirements
1. Similar Experience. Bidder shall demonstrate previous experience in
regards to the requirements of this solicitation for a period of no less than
three (3)years in selling these products to at least one government
agency in the Tri-County area (Miami-Dade, Broward, and Palm Beach).
HD Supply Power Solutions, LTD provided references from
Miami Dade College, Univision Network Ltd, and Beckman Coulter, in
which all provided above satisfactory results.
South Dade Electrical Supply, Inc. provided references from Kendall
Electric, Inc., P.M. Electrical Contractors and the City of Miami Beach, in
which all provided very positive feedback.
2 Manufacturer Authorization. Bidder shall submit, for each manufacturer group
for which bidder submits a bid, documentation from the manufacturer that
bidder is authorized to sell parts and provide service.
Both HD Supply Power Solutions, LTD., and South Dade Electrical Supply, Inc.
provided the manufacturer's letter of authorization for the groups they are being
recommended for award.
• Past Performance
HD Supply Power Solutions, LTD,located in Medley,Florida; has been in business for over
80 years and has provided lighting parts and supplies for South Florida for the past six(6)
years. The parent company, HD Supply, is one of the largest industrial distributors in North
America.
South Dade Electrical Supply, Inc., located in Miami, Florida; has been servicing South
Florida for 49 years. Within their three (3) South Florida warehouses, they stock a large
variety of electrical supplies for any size job. In addition, their fleet of trucks provides same
day and next day deliveries within Dade, Broward and Palm Beach counties.
Pricing submitted by all vendors is attached.
After review of responses received, it is recommended that the lowest responsive, responsible
bidder(s) be awarded the contract:
• HD Supply Power Solutions, LTD., as primary vendor for manufacturer groups: Allscape,
Gardco EMCO, Kim Lighting, Phoenix, Precast Specialties, Selux and Stonco. Also HD
Supply Power Solutions, LTD., as secondary vendor for Akron Foundry, Bega USA,
Flagpoles, Inc.,GE, Hapco, Holophane, Hubbell Lighting, King Luminaire,Lithonia Lighting,
Louis Poulsen, P&K, Stresscrete, Valmont, and Whatley.
• South Dade Electrical Supply, Inc., as primary vendor for manufacturer groups: Akron
Foundry, Bega USA, Flagpoles, Inc., GE, Greenlee, Hapco, Holophane, Hubbell Lighting,
King Luminaire, Lithonia Lighting, Louis Poulsen, Mainstreet Lighting, P&K, Quazite,
Stresscrete, Valmont, and Whatley.
77
Commission Memorandum
1TB 2014-069 Light Poles, Fixtures, and Bases
March 5, 2014
Page 14
CITY MANAGER'S REVIEW
After considering the review and recommendation of City staff,the City Manager exercised his due
diligence and is recommending to the Mayor and the City Commission to award a contract to HD
-Supply Power Solutions, LTD, and South Dade Electrical Supply, Inc. as previously indicated.
CONCLUSION
Based on the aforementioned,the Administration recommends that the Mayor and City Commission
award a contract pursuant to Invitation to Bid-(ITB) No. 2014-069 for tight Poles, Fixtures, and
Bases to HD Supply Power Solutions, LTD,and South Dade Electrical Supply,Inc. in the amount of
$570,000.
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MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,
www.miamibeachfl.gov
DEPARTMENT OF PROCUREMENT MANAGEMENT
Tel: 305-673-7497, Fax: 786-394-4330
PUBLIC NOTICE
ITB No. 2014-069-SW
Light Poles Fixtures and Bases
ADDENDUM NO. 1
February 3, 2014
In response to questions and requests for additional information received by prospective Proposers and the
Administration's additional review of the requirements set forth in the Bid, the Bid is hereby amended as follow:
I. The Bid Price form, Section 3, Special Section, 3.5 Term of Contract has been revised. Please note
that the original TERM OF CONTRACT for two(2)years has been reduced to one(1)y ear.
3.5 TERM OF CONTRACT: The Contract shall commence upon the date of notice of award and shall be
effective for one(1)year.
Please note that Proposers are solely responsible for assuring they have received any and all addenda
issued pursuant to solicitation. Failure to obtain and acknowledge receipt of all addenda may result in
proposal disqualification. Be sure to acknowledge receipt of the addendum in the Bid submission,
Section 6.2 as shown below:
6.2. Acknowledgement of Addendum. After issuance of solicitation, the City may have released one or
more addenda to the solicitation, which may provide additional information to proposers or alter solicitation
requirements. Proposers are solely responsible for assuring they have received any and all addenda issued
pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all
addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all
addenda may result in proposal disqualification.
Initial to Initial to Initial to
Confirm Confirm Confirm
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required, submit under separate cover.
II. The deadline for the receipt of Bids remains February 6, 2014 at 3:00 p.m.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS UNDER THE CONE OF SILENCE—
ORDINANCE NO. 2002-3378 WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE:
http://www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp
Steven Williams
Procurement Coordinator
Department of Procurement Management
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
DEPARTMENT OF PROCUREMENT MANAGEMENT
Tel:305-673-7497, Fax: 786-394-4330
PUBLIC NOTICE
ITB No.2014-069-SW
Light Poles Fixtures and Bases
ADDENDUM NO.2
February 6,2014
In response to questions and requests for additional information received by prospective Proposers and the
Administration's additional review of the requirements set forth in the Bid,the Bid is hereby amended as follow:
I. The Bid Due Date has been extended from February 6,2014 until February 10,2014(@ 3:00p.m.)
DEADLINE BID SUBMITTAL
Due Date&Time: Location for Bid Submittal:
February 10,2014,3:00p.m. City of Miami Beach
Department of Procurement Management
1700 Convention Center Drive,3RD Floor
Miami Beach, Florida 33139
Instructions to Bidders:
Please note that Proposers are solely responsible for assuring they have received any and all addenda issued
pursuant to solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal
disqualification. Be sure to acknowledge receipt of the addendum in the Bid submission, Section 6.2 as shown
below:
6.2. Acknowledgement of Addendum. After issuance of solicitation, the City may have released one or more addenda to the
solicitation,which may provide additional information to proposers or alter solicitation requirements. Proposers are solely responsible for
assuring they have received any and all addenda issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that
the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all
addenda may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS UNDER THE CONE OF SILENCE—ORDINANCE NO.
2002-3378 WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE:
htti)://www.miamibeachfi.gov/newcity/depts/purchase/bidintro.asp
Steven Williams
Procurement Coordinator
Department of Procurement Management
\ BEACH
ITB NO.: 2014-069-SW
INVITATION
TO . BID
Light Poles, Fixtures and Bases
Table of Contents
_ ......... . ......_. ...... _ .. ....... ... ......_. I _. _... . ._._..... ...
Section 1, Instructions to Bidders .............................................................................. . 2
P
Section 2, General Conditions ..................................................................I................. . 3
p
Section 3, Special Conditions ................................................................................... p. 7
Section 4, Specifications&Technical Requirements ..................................................... p. 12
Section 5, Bid Price Form*............................................................................................. p. 13
Section 6, Certification&Affidavits ............................................................................ P. 14
Section7,"No Bid"Form ......................................................................................... p. 21
Section8,Appendixes ............................................................................................
FAILURE TO SUB-MIT SIGNED BID PRICE FORM, SECTION'�
5.01 : DUE DATE AND : 1
OR AMENDED A ADDENDUM, 1 1 NOW
RESPONSIVE
ITB No.2014-069-SW -Light,Poles,Fixtures and Bases Sectionl-Instruction to Bidders
M IH
SECTION 1, INSTRUCTIONS TO BIDDERS
CONTACT •- e
Procurement Contact: Tel: Email:
Steven Williams (305)673-7497 Stevenwilliams@miamibeachfl.gov
BID COPIES'REQUIRED
Original Signed Proposal: Copies of Original Signed Proposal: Electronic Copies(CD-ROM or Flashdrive)
1 0 1
BID-SUBMITTAL
Due Date&Time: Location for Bid Submittal:
January 9, 2014, 3:00p.m. City of Miami Beach
: • . • • • _ • . _ Department of Procurement Management
_ • , • _ • 1700 Convention Center Drive, 3RD Floor
. • • . • • • _ , • _ _ • Miami Beach, Florida 33139
Instructions to Bidders
1. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, The City does not accept responsibility for delays, natural or
all procurement solicitations once advertised and until an award otherwise.
recommendation has been forwarded to the City Commission by 4. ADDENDUM. Procurement may issue an addendum in response
the City Manager are under the"Cone of Silence."The Cone of to any inquiry received, prior to Bid opening, which changes,
Silence ordinance is available at adds to or clarifies the terms, provisions or requirements of the
hUp:H library.municode.com/index.aspx?clientlD=13097&statelD= solicitation. The Bidder should not rely on any representation,
9&statename=Florida.Any communication or inquiry in reference statement or explanation whether written or verbal, other than
to this solicitation with any City employee or City official is strictly those made in this Bid Solicitation document or in any addenda
prohibited with the of exception communications with the issued. Where there appears to be a conflict between this Bid
procurement director, or his/her administrative staff responsible Solicitation and any addenda, the last addendum issued shall
for administering the procurement process for this solicitation prevail. It is the Bidder's responsibility to ensure receipt of all
providing said communication is limited to matters of process or addenda, and any accompanying documentation is included in
procedure regarding the solicitation. Communications regarding Bid Proposal as required.
this solicitation are to be submitted in writing to the Procurement 5. SPECIAL NOTICES:You are hereby advised that this solicitation
Contact named herein with a copy to the City Clerk at is subject to the following ordinances/resolutions, which may be
rafaelgranado @miamibeachfl.gov. found on the City Of Miami Beach website:
2. BID PROPOSAL. The Bid Proposal is to include the Bid Price http://web.miamibeachfl.gov/procuremenVscroll.asox?id=23510
Form (Section 5) and Bid Certification and Affidavits (Section 6) O CONE OF SILENCE—CITY CODE SECTION 2-486
and any other information requested herein. Failure to submit a . CAMPAIGN CONTRIBUTIONS BY CONTRACTORS-CITY CODE
signed Bid Price Form (Section 5) by the due date and time SECTION
established herein, or via addendum,for the receipt of bids shall 0 DEBARMENT PROCEEDINGS — CITY CODE SECTION 2-397
render bid non-responsive. THROUGH 2-485
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES—CITY
The Bid Price Form (Section 5) shall be completed mechanically CODE SECTION 2-481 THROUGH 2-486
or, if manually, in ink. Bid Price Forms (Section 5) completed in LIVING WAGE REQUIREMENT — CITY CODE SECTION 407
THROUGH 410
pencil shall be deemed non-responsive.All corrections on the Bid . LOCAL PREFERENCE FOR MIAMI BEACH-BASED
Price Form(Section 5)shall be initialed. CONTRACTORS—CITY CODE SECTION 2-372
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED
3. SEALED BIDS. Bids must be submitted in a sealed envelope or AND CONTROLLED BY VETERANS AND TO STATE CERTIFIED
container. The following information should be clearly marked on SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES
the face of the envelope or container in which the bid is CITY CODE SECTION 2-374
submitted: Bid Number, Bid Title, Bidders Name, Bidder Return • PROTEST PROCEDURES—CITY CODE SECTION 2-371
Address.Any Bid received after the first'Bid has been opened will
be considered late and will be returned to the Bidder unopened.
V0A!v',, BEACH
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ITB No.2014-069-SW Light Poles,Fixtures and Bases a Section 2-General Conditions
SECTION 2
GENERAL TERMS AND CONDITION
2.1 GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to Note as to Brand Names:Catalog numbers,manufacturers'and brand names,
become thoroughly familiar with the Bid requirements,terms and conditions of this when listed, are informational guides as to a standard of acceptable product
solicitation.Ignorance by the Bidder of conditions that exist or that may exist will not quality level only and should not be construed as an endorsement or a product
be accepted as a basis for varying the requirements of the City,or the compensation limitation of recognized and legitimate manufacturers. Bidders shall formally
to be paid to the Bidder. substantiate and verify that product(s)offered conform with or exceed quality as
listed in the specifications.
2.2 MOD IFICATIONAIVITH DRAWALS OF BIDS.A bidder may submit a modified bid to
replace all or any portion of a previously submitted bid up until the bid due date and 2.10 EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this
time. Modifications received after the bid due date and time will NOT be considered. solicitation that before,during,and after a public emergency,disaster,hurricane,
Bids shall be irrevocable until contract award unless withdrawn in writing prior to the tornado, flood, or other acts of force majeure that the City of Miami Beach,
bid due date or after expiration of 120 calendar days from the opening of bids without Florida shall receive a"First Priority"for any goods and services covered under
a contract award. Letters of withdrawal received after the bid due date and before any award resulting from this solicitation, including balance of line items as
said expiration date and letters of withdrawal received after contract award will NOT applicable. It is vital and imperative that the majority of citizens are protected
be considered. from any emergency situation that threatens public health and safety, as
determined by the City. By virtue of submitting a response to this solicitation,
2.3 PRICES QUOTED.Prices quoted shall remain firm and fixed during the duration of vendor agrees to provide all award-related goods and services to the City on a
the contract. In completing the bid form,state both unit price and extended total, "first priority"under the emergency conditions noted above.
when requested. Prices must be stated in units of quantity specified in the bidding
specifications. In case of discrepancy in computing the amount of the bid,the UNIT 2.11 NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested
PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid for compliance with specifications. Items delivered, not conforming to
(unless otherwise stated in Special Conditions). Discounts for prompt payment;The specifications, may be rejected and returned at the bidder's expense. These
Bidder may offer cash discounts for prompt payments;however,such discounts will items,as well as items not delivered as per delivery date in bid and/or purchase
not be considered in determining the lowest price during bid evaluation. Bidders are order,may be purchased by the City,at its discretion,on the open market. Any
requested to provide prompt payment terms in the space provided on the Bid increase in cost may be charged against the bidder. Any violation of these
submittal signature page of the solicitation.Award, if made,will be in accordance stipulations may also result in the bidder's name being removed from the City's
with terms and conditions stated herein. Each item must be bid separately,and no vendor list.
attempt is to be made to tie any item or items in with any other item or items. Cash
or quantity discounts offered will not be a consideration in determination of award of 2.12 PRODUCT INFORMATION. Product literature, specifications, and technical
bid(s). information, including Manufacturer's Safety Data Sheets (MSDS) should be
provided with this bid as an attachment to the"BID FORM". However, in all
2.4 TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. cases must be provided within five (5) calendar days upon request from
Purchasing Agent.
2.5 MISTAKES.Bidders are expected to examine the specifications,delivery schedules,
bid prices,and extensions,and all instructions pertaining to supplies and services. 2.13 SAMPLES. Bids submitted as an "equal"product must be accompanied with
Failure to do so will be at the bidder's risk and may result in the bid being non- detailed specifications.Samples of items,when required,must be furnished free
responsive. of expense and,if not destroyed,will,upon request,be returned at the bidder's
expense. Bidders will be responsible for the removal of all samples furnished
2.6 CONDITION AND PACKAGING.Bidder guarantees items offered and delivered to within(30)days after bid opening. All samples will be disposed of after thirty
be the current standard production model at time of bid and shall offer expiration (30)days. Each individual sample must be labeled with the bidder's name.
dating of at least one year or later. Bidder also guarantees items offered and Failure of the bidder to either deliver required samples, or to clearly identify
delivered to be new,unused,and free from any and all defects in material,packaging samples may be reason for rejection of the bid. Unless otherwise indicated,
and workmanship and agrees to replace defective items promptly at no charge to the samples should be delivered to the Procurement Division, 1700 Convention
City of Miami Beach,for the manufacturer's standard warranty but in no case for a Center Drive,Miami Beach,FL 33139.
period of less than 12 months from date of acceptance. All containers shall be
suitable for storage or shipment,and all prices shall include standard commercial 2.14 DELIVERY.Unless actual date of delivery is specified(or if specified delivery
packaging. cannot be met), show number of days (in calendar days) required to make
delivery after receipt of purchase order,in space provided. Delivery time may
2.7 UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all become a basis for making an award. Delivery shall be within the normal
manufactured items and fabricated assemblies shall be U.L.listed or re-examination working hours of the City using Department,Monday through Friday,excluding
listing where such has been established by U.L.for the item(s)offered and furnished. holidays.Receiving hours are Monday through Friday,excluding holidays,from
8:30 A.M.to 5:00 P.M.
2.8 CITY'S RIGHT TO WAIVE OR REJECT BIDS.The City Commission reserves the
right to waive any informalities or irregularities in this Bid;or to reject all bids,or any 2.15 INTERPRETATIONS. Any questions concerning the Bid conditions and
part of any bid,as it deems necessary and in the best interest of the City of Miami specifications should be submitted, in writing, to the City's Department of
Beach. Procurement Management(DPM)1700 Convention Center Drive,Miami Beach,
FL 33139.or facsimile:786-394-4075.
2.9 EQUIVALENTS.If a bidder offers makes of equipment or brands of supplies other
than those specified in the Bid specifications,he must so indicate in his bid. Specific 2.16 LATE SUBMISSION.All bids received after the date,time,and place specified
article(s)of equipment/supplies shall conform in quality,design and construction with in the Bid,will be returned to the bidder unopened,and will not be considered.
all published claims of the manufacturer. The responsibility for submitting bids before the stated time and date is solely
The bidder shall indicate in the Bid Form the manufacturer's name and number if the responsibility of the bidder. The City will not be responsible for delays
bidding other than the specified brands,and shall indicate ANY deviation from the caused by mail,courier service, or any other entity or occurrence. Facsimile,
specifications as listed in the Bid. Other than specified items offered requires electronic,or e-mailed bids will not be accepted.
complete descriptive technical literature marked to indicate detailed conformance
with specifications,and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE 2.17 INSPECTION,ACCEPTANCE&TITLE.Inspection and acceptance will be at
CONSIDERED WITHOUT THIS INFORMATION, destination,unless otherwise provided. Title to(or risk of loss or damage to)all
items shall be the responsibility of the successful bidder until acceptance by the
® NAiAU'lBEACH
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ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 2-;General-Conditions
City,unless loss or damage results from the gross negligence or willful misconduct of or loss to the City occasioned by negligence of the bidder,or his/her officers,
the City. employees, contractors, and/or agents, for failure to comply with Applicable
Laws.
If any equipment or supplies supplied to the City are found to be defective, or do not
conform to the specifications,the City reserves the right to cancel the order upon 2.28 BID BONDS,PERFORMANCE BONDS,CERTIFICATES OF INSURANCE.Bid
written notice to the seller,and return the product,at the bidder's expense. Bonds,when required,shall be submitted with the bid in the amount specified in
the Special Conditions. After acceptance of the bid, the City will notify the
2.18 PAYMENT.Payment will be made by the City after the items have been received, successful bidder to submit a performance bond and certificate of insurance in
inspected,and found to comply with Bid specifications,free of damage or defect,and the amount specified in the Special Conditions.
properly invoiced.
2.29 DEFAULT.Failure or refusal of a bidder to execute a contract upon award,or
2.19 DISPUTES. In case of any doubt or difference of opinion as to the items and/or withdrawal of a bid before such award is made,may result in forfeiture of that
services(as the case may be)to be furnished hereunder,the decision of the City portion of any bid surety required as liquidated damages incurred by the City
shall be final and binding on all parties. thereby; or, where surety is not required, failure to execute a contract as
described above may be grounds for removing the bidder from the City's bidders
2.20 LEGAL REQUIREMENTS.The bidder shall be required to comply with all federal, list.
State of Florida, Miami-Dade County, and City of Miami Beach codes, laws,
ordinances,and/or rules and regulations that in any manner affect the items covered 2.30 CANCELLATION.In the event any of the provisions of this Bid are violated by
herein(collectively,Applicable Laws). Lack of knowledge or ignorance by the bidder the bidder, the City shall give written notice to the bidder stating such
with/of Applicable Laws will in no way be a cause for relief from responsibility. deficiencies and,unless such deficiencies are corrected within ten(10)calendar
days from the date of the City's notice,the City,through its City Manager,may
2.21 PATENTS&ROYALTIES.The bidder shall indemnify and save harmless the City of declare the contract in default and terminate same, without further notice
Miami Beach,Florida,and its officers,employees,contractors,and/or agents,from required to the bidder.Notwithstanding the preceding,the City,through its City
liability of any nature or kind,including cost and expenses for,or on account of,any Manager,also reserves the right to terminate the contract at any time and for
copyrighted,patented,or unpatented invention,process,or article manufactured or any reason, without cause and for convenience, and without any monetary
used in the performance of the contract,including its use by the City of Miami Beach, liability to the City,upon the giving of thirty(30)days prior written notice to the
Florida. If the bidder uses any design,device or materials covered by letters,patent, bidder.
or copyright, it is mutually understood and agreed, without exception,that the bid
prices shall include all royalties or cost arising from the use of such design,device, 2.31 BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show
or materials in any way involved in the work. purchase order numbers and shall be submitted to the ordering City department.
2.22 OSHA.The bidder warrants to the City that any work,services,supplies,materials or 2.32 SUBSTITUTIONS.After award of contract,the City WILL NOT accept substitute
equipment supplied pursuant to this Bid shall conform in all respects to the standards shipments of any kind. The bidder is expected to furnish the brand quoted in its
set forth in the Occupational Safety and Health Act of 1970,as amended,and the bid. Any substitute shipments will be returned at the bidder's expense.
failure to comply with this condition will be deemed breach of contract. Any fines
levied because of inadequacies to comply with this condition shall be borne solely by 2.33 FACILITIES.The City,through its City Manager or his/her authorized designee,
the bidder. reserves the right to inspect the bidder's facilities at any time,upon reasonable
prior written or verbal notice.
2.23 MANNER OF PERFORMANCE.Bidder agrees to perform its duties and obligations
in a professional manner and in accordance with all applicable Local,State,County, 2.34 PROTEST. In the event a prospective bidder wishes to protest any part of
and Federal laws, rules, regulations and codes. Bidder agrees that the services the General Conditions, Special Conditions and/or Technical Specifications
provided shall be provided by employees that are educated,trained,experienced, contained in this it must file a notice of protest in writing to the Procurement
certified, and licensed in all areas encompassed within their designated duties. Director,with a copy to the City Clerk,at least ten(10)business days prior to
Bidder agrees to furnish to the City any and all documentation, certification, the Bid opening date and hour specified in the solicitation. Any bidder,who has
authorization, license,permit, or registration currently required by applicable laws, a substantial interest in,and is aggrieved in connection with the solicitation or
rules,and regulations. Bidder further certifies that it and its employees will keep all proposed award may protest to the City Manager or his or her designee anytime
licenses,permits,registrations,authorizations,or certifications required by applicable until two(2)business days following the release of the City Manager's written
laws or regulations in full force and effect during the term of this contract Failure of recommendation to the City Commission.Failure to file a timely notice of protest
e9 9 ty
bidder to comply with this paragraph shall constitute a material breach of this will constitute a waiver of proceedings.
contract
2.35 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS:If a bidder is in
2.24 SPECIAL CONDITIONS.Any and all Special Conditions that may vary from these doubt as to the true meaning of the Bid specifications,or other Bid documents,
General Terms and Conditions shall have precedence. or any part thereof,the bidder must submit to the City,at least ten(10)calendar
days prior to the scheduled Bid opening date,a request for clarification. NO
2.25 ANTIDISCRIMINATION.The bidder certifies that he/she is in compliance with the QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE.
non-discrimination clause contained in Section 202, Executive Order 11246, as
amended by Executive Order 11375,relative to equal employment opportunity for all Any interpretation of the Bid, including, without limitation, responses to
persons without regard to race,color,religion,sex or national origin. questions and request for clarification(s) from bidders, will be made only by
Addendum duly issued by the City. In the event of conflict with the original
2.26 AMERICAN WITH DISABILITIES ACT. To request this material in accessible specifications,the Addendum shall supersede such specifications,to the extent
format, sign language interpreters, information on access for persons with specified. Subsequent Addendum shall govern over prior Addendum only to the
disabilities,and/or any accommodation to review any document or participate in any extent specified.The bidder shall be required to acknowledge receipt of any and
city-sponsored proceeding,please contact 305-604-2489(voice),305-673-7524(fax) all Addendum,and filling in and signing in the spaces provided in section 5.0,
or 305-673-7218(TTY)five days in advance to initiate your request.TTY users may Acknowledgements/Affidavits.Failure to acknowledge Addendum may deem a
also call 711(Florida Relay Service). bid non-responsive.
2.27 LIABILITY,INSURANCE,LICENSES AND PERMITS.Where bidders are required The City will not be responsible for explanations,interpretations,or answers to
to enter-or go on to City of Miami Beach property to deliver materials or perform work questions made verbally or in writing by any City representative,unless issued
or services as a result of the Bid,the bidder will assume the full duty,obligation and by the City via formal written Addendum to this Bid.
expense of obtaining all necessary licenses,permits,and insurance,and assure all
work complies with all Applicable Laws.The bidder shall be liable for any damages
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ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 2-General Conditions
Any questions or clarifications concerning the Bid shall be submitted in writing to the 2.43 ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if
Department of Procurement Management(DPM) 1700 Convention Center Drive, provided,are for-City guidance only.No guarantee is expressed or implied as to
Miami Beach,FL 33139 with a copy to the City Clerk quantities or dollars that will be used during the contract period.The City is not
obligated to place any order for a given amount subsequent to the award of this
2.36 DEMONSTRATION OF COMPETENCY. Bid.Estimates are based upon the City's actual needs and/or usage during a
A.Pre-award inspection of the bidder's facility may be made prior to the award of previous contract period. The City may use said estimates for purposes of
contract determining whether the low bidder meets specifications.
B. Bids will only be considered from firms which are regularly engaged in the
business of providing the goods and/or services as described in this Bid. 2.44 COLLUSION.Where two(2)or more related parties each submit a bid or bids
C. Bidders must be able to demonstrate a good record of performance for a for any contract, such bids or bids shall be presumed to be collusive. The
reasonable period of time, and have sufficient financial capacity, equipment, and foregoing presumption may be rebutted by presentation of evidence as to the.
organization to ensure that they can satisfactorily perform the services if awarded a extent of ownership, control and management of such related parties in the
contract under the terms and conditions of this Bid. preparation and submittal of such bid or bids."Related parties"means bidders or
D.The terms"equipment and organization",as used herein shall,be construed to the principals thereof which have a direct or indirect ownership interest in
mean a fully equipped and well established company in line with the best business another bidder for the same contract, or in which a parent company or the
practices in the industry,and as determined by the City of Miami'Beach. principals thereof of one(1)bidder have a direct or indirect ownership interest in
E.The City may consider any evidence available regarding the financial,technical, another bidder for the same contract.Bid or bids found to be collusive shall be
and other qualifications and abilities of a bidder, including past performance rejected.
(experience),in making an award that is in the best interest of the City.
F.The City may require bidders to show proof that they have been designated as Bidders who have been found to have engaged in collusion may also be
authorized representatives of a manufacturer or supplier,which is the actual source suspended or debarred,and any contract resulting from collusive bidding may
of supply. In these instances,the City may also require material information from the be terminated for cause.
source of supply regarding the quality,packaging,and characteristics of the products
to be supply to the City. Any material conflicts between information provided by the 2.45 DISPUTES.In the event of a conflict between the Bid documents,the order of
source of supply and the information contained in the bidder's bid may render the bid priority of the documents shall be as follows:
non-responsive. A. Any contract or agreement resulting from the award of this Bid;then
G. The City may, during the period that the contract between the City and the B. Addendum issued for this Bid, with the latest Addendum taking
successful bidder is in force,review the successful bidder's record of performance to precedence;then
ensure that the bidder is continuing to provide sufficient financial support,equipment, C. The Bid;then
and organization as prescribed in this bid. Irrespective of the bidder's performance D. The bidder's bid in response to the Bid.
on contracts awarded to it by the City, the City may place said contracts on
probationary status and implement termination procedures if the City determines that 2.46 REASONABLE ACCOMMODATION. In accordance with Title II of the
the successful bidder no longer possesses the financial support, equipment, and Americans with Disabilities Act,any person requiring an accommodation at the
organization which would have been necessary during the bid evaluation period in Bid opening because of a disability must contact the Procurement Division.
order to comply with the demonstration of competency required under this
subsection. 2.47 GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of
monetary value to any official,employee,contractor,or agent of the City,for the
2.37 DETERMINATION OF AWARD. In determining the lowest and best bidder, in purpose of influencing consideration of this Bid.
addition to price,there shall be considered the following:
• The ability,capacity and skill of the bidder to perform the contract. 2.48 SIGNED BID CONSIDERED AN OFFER.The signed bid shall be considered an
• Whether the bidder can perform the contract within the time specified,without offer on the part of the bidder, which offer shall be deemed accepted upon
delay or interference. award of the bid by the City Commission. In case of default on the part of the
• The character,integrity,reputation,judgment,experience and efficiency of the successful bidder, after such acceptance, the City may procure the items or
bidder. services from other sources and hold the bidder responsible for any excess cost
• The quality of performance of previous contracts. occasioned or incurred thereby.
• The previous and existing compliance by the bidder with Applicable Laws
relating to the contract. 2.49 TIE BIDS. In accordance with Florida Statues Section 287.087, regarding
identical be bids, preference will be given to bidders certifying that they have
2.38 ASSIGNMENT.The successful bidder shall not assign,transfer,convey,sublet or implemented a drug free work place program. A certification form will be
otherwise dispose of the contract, including any or all of its right, title or interest required. In the event of a continued be between two or more bidders after
therein,or his/her or its power to execute such contract,to any person,company or consideration of the drug free workplace program,the City's Local Preference
corporation,without the prior written consent of the City. and Veteran Preference ordinances will dictate the manner by which a tie is to
be resolved. In the event of a continued tie after the Local and Veteran
2.39 LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all Preference ordinances have been applied or the be exists between bidders that
licenses,permits,and inspection fees required under the contract;and shall comply are not Local or Veteran,the breaking of the be shall be at the City Manager's
with all Applicable Laws. discretion, which will make a recommendation for award to the City
Commission.
2.40 OPTIONAL CONTRACT USAGE.When the successful bidder(s)is in agreement,
other units of government or non-profit agencies may participate in purchases 2.50 DELIVERY TIME. Bidders shall specify in the attached Bid Form, the
pursuant to the award of this contract at the option of the unit of government or non- guaranteed delivery time(in calendar days)for each item. It must be a firm
profit agency. delivery time;no ranges(For example,12-14 days)will be accepted.
2.41 SPOT MARKET PURCHASES. It is the intent of the City to purchase the items 2.51 TERMINATION FOR DEFAULT.If the successful bidder shall fail to fulfill in a
specifically listed in this Bid from the successful bidder. However,the City reserves timely manner, or otherwise violate, any of the covenants, agreements, or
the right to purchase the items from state or other governmental contract,or on an stipulations material to the Bid and/or the contract entered into with the City
as-needed basis through the City's spot market purchase provisions. pursuant thereto,the City shall thereupon have the right to terminate the work
and/or services then remaining to be performed by giving written notice to the
2.42 ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any bidder of such termination, which shall become effective upon receipt by the
person or firm who is in arrears to the City upon any debt,taxes,or contracts which bidder of the written termination notice.
are defaulted as surety or otherwise upon any obligation to the City. In that event, the City shall compensate the successful bidder in accordance
with the term of the contract for all work and/or services satisfactorily performed
ACH
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ITB No.2014-069=SW Light Poles,Fixtures and BasJs Section 2-General Conditions
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by the bidder prior to termination, net of any costs incurred by the City as a possession of the contractor upon termination of the contract and destroy any
consequence of the default. duplicate public records that are exempt or confidential and exempt from public
Notwithstanding the above,the successful bidder shall not be relieved of liability to records disclosure requirements. All records stored electronically must be
the City for damages sustained by the City by virtue of any breach of the contract by provided to the public agency in a format that is compatible with the information
the bidder,and the City may reasonably withhold payments to the successful bidder technology systems of the public agency.
for the purposes of set off until such time as the exact amount of damages due the
City from the successful bidder is determined. 2.56 CONTRACT EXTENSION.The City reserves the right to require the Contractor
The City may,at its discretion,provide reasonable"cure period"for any contractual to extend contract past the stated termination date for a period of up to 120 days
violation prior to termination of the contract;should the successful bidder fail to take in the event that a subsequent contract has not yet been awarded.Additional
the corrective action specified in the City's notice of default within the allotted cure extensions past the 120 days may occur as needed by the City and as mutually
period,then the City may proceed to terminate the contract for cause in accordance agreed upon by the City and the contractor.
with this subsection 1.57.
. . . ._. .. .
2.52 TERMINATION FOR CONVENIENCE OF CITY.The City may,for its convenience,
terminate the work and/or services then remaining to be performed,at any time,by
giving written notice to the successful bidder of such termination,which shall become
effective thirty(30)days following receipt by bidder of such notice. In that event,all
finished or unfinished documents and other materials shall be properly delivered to
the City. If the contract is terminated by the City as provided in this subsection,the
City shall compensate the successful bidder in accordance with the terms of the
contract for all and without cause and/or any resulting liability to the City,work and/or
services actually performed by the successful bidder,and shall also compensate the
bidder for its reasonable direct costs in assembling and delivering to City all
documents. No compensation shall be due to the successful bidder for any profits
that the successful bidder expected to earn on the balanced of the contract. Such
payments shall be the total extent of the City's liability to the successful bidder upon
a termination as provided for in this subsection.
2.53 INDEMNIFICATION.The successful Bidder shall indemnify and hold harmless the
City and its officers, employees, agents and instrumentalities from any and all
liability,losses or damages,including attorney's fees and costs of defense,which the
City or its officers,employees,agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature
arising out of,relating to or resulting from the performance of the agreement by the
successful Bidder or its employees, agents, servants, partners, principals or
subcontractors. The successful Bidder shall pay all claims and losses in connection
therewith,and shall investigate and defend all claims,suits or actions of any kind or
nature in the name of the City,where applicable,including appellate proceedings,
and shall pay all costs, judgments, and attorney's fees which may be incurred
thereon. The successful Bidder expressly understands and agrees that any
insurance protection required by this Agreement or otherwise provided by the :IN �Jfi'�ONAL�I�:LNK=
successful Bidder shall in no way limit the responsibility to indemnify,keep and save
harmless and defend the City or its officers,employees,agents and instrumentalities
as herein provided.The above indemnification provisions shall survive the expiration
or termination of this Agreement.
2.54 EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the
specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the
requirements in this Bid, may be deemed non-responsive and receive no further
consideration. Should your proposed bid not be able to meet one(1)or more of the
requirements set forth in this Bid and you are proposing alternatives and/or
exceptions to said requirements,you must notify the Procurement Office,in writing,
at least five(5)days prior to the deadline for submission of bids. The City reserves
the right to revise the scope of services via Addendum prior to the deadline for
receipt of bids.
2.55 FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid
including, without limitation, any and all information and documentation submitted
therewith, are exempt from public records requirements under Section 119.07(1),
Florida Statutes,and s.24(a),Art.1 of the State Constitution until such time as the
City provides notice of an intended decision or until thirty(30)days after opening of
the bids,whichever is earlier.Additionally,Contractor agrees to be in full compliance
with Florida Statute 119.0701 including,but not limited to,agreement to(a) Keep
and maintain public records that ordinarily and necessarily would be required by the
public agency in order to perform the services;(b)provide the public with access to
public records on the same terms and conditions that the public agency would
provide the records and at a cost that does not exceed the cost provided in this
chapter or as otherwise provided by law; (c) Ensure that public records that are
exempt or confidential and exempt from public records disclosure requirements are
not disclosed except as authorized by law; (d) Meet all requirements for retaining :=: =
public records and transfer, at no cost, to the public agency all public records in
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_6 _
ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 3—Special Conditions
SECTION 3.0
SPECIAL CONDITIONS
3.1 PURPOSE:The City of Miami Beach, Florida, ("The City") is seeking bids from qualified firm(2)to provide the supply
and delivery of various Light Poles, Fixtures, Bases and other related items at various facilities located within The City
for the Departments of Property Maintenance and Public Works in accordance with the prescribed specifications and
requirements. Interested vendors are invited to submit bids in response to this ITB.
3.2 BIDDER QUESTIONS: Any questions or clarifications concerning this solicitation shall be submitted to the
Department of Procurement Management(DPM)in writing to the attention of the Procurement-Contact named in Section
1,with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: RafaelGranado(a�miamibeachfl.gov ; or facsimile:
786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for
clarification must be received no later than seven (7) calendar days prior to the scheduled Bid opening date. All
responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum.
3.3 PRE-BID MEETING: N/A
3.4 VENDOR PREFERENCES:
3.4.1 MIAMI BEACH BASED VENDORS. In accordance with Section 2-372 of the Miami Beach City Code, a
Miami Beach-based vendor, whose bid amount is within five percent (5%) of the lowest, responsive,
responsible bidder, will be provided an opportunity to furnish the bid items at the amount bid by the lowest,
responsive, responsible bidder.
3.4.2 VETERAN BUSINESS ENTERPRISES. In accordance with Section 2-374 of the Miami Beach City Code,
a Veteran Business Enterprise vendor, whose bid amount is within five percent (5%) of the lowest,
responsive, responsible bidder,will be provided an opportunity to furnish the bid items at the amount bid by
the lowest, responsive, responsible bidder.
3.5 METHOD OF AWARD:
3.5.1 Staff Review/Recommendation. Following the review of bids and application of vendor preferences, the
lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be
recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best
interest of the City, to the City Manager for his consideration. The City reserves the right to consider award to
secondary and tertiary vendors.
3.5.2 City Manager's Review. After considering the staff recommendation for award, the City Manager shall
exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager
deems to be in the best interest of the City.
3.5.3 City Commission Authority.The City Commission shall consider the City Manager's recommendation(s)
and, may approve or reject the City Manager's recommendation(s).
3.5.4 Best Vendor. In addition to price and other requirements,the City shall consider the following in making
an award determination:
(1)The ability, capacity and skill of the bidder to perform the contract.
(2)Whether the bidder can perform the contract within the time specified, without delay or interference.
(3)The character, integrity, reputation,judgment,experience and efficiency of the bidder.
(4)The quality of performance of previous contracts.
(5)The previous and existing compliance by the bidder with laws and ordinances relating to the contract.
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ITB No.2014:069-SW Light Poles,Fixtures and Bases Section 3—Special Conditions
3.5 TERM OF CONTRACT: The Contract shall commence upon the date of notice of award and shall be effective
for two(2)years.
3.6 OPTION TO RENEW: There will be the option to extend for three (3) additional one(1) year periods, subject
to the availability of funds for succeeding fiscal years. Continuation of the contract beyond the initial period is a
City prerogative; not a right of the bidder. This prerogative will be exercised only when such continuation,is
clearly in the best interest of the City.
3.8 PRICES: All prices quoted in the awardee's bid submittal shall remain firm and fixed, unless amended in
writing by the City.
3.8.1 COST ESCALATION. Prices must be held firm during the initial term of the agreement. During
the renewal term, the City may consider prices increases not to increase the applicable Bureau of
Labor Statistics (www.bls.gov) CPI-U index or 3%, whichever is less. The City may also consider
increases based on mandated Living Wage increases. In considering cost escalation due to Living
Wage increases, the City will only consider the direct costs related to Living Wage increases,
exclusive of overhead, profit or any other related cost.
3.9 EXAMINATION OF CITY FACILITY AND INSPECTION OF CITY EQUIPMENT: N/A
3.10 EQUAL PRODUCT: No substitutions will be allowed.
3.11 LIQUIDATED DAMAGES: N/A
3.12 INDEMNIFICATION AND INSURANCE: The successful bidder shall be responsible for his work and every
part thereof, and for all materials, tools, appliances and property of every description, used in connection with
this particular project. The bidder shall specifically and distinctly assume, and does so assume, all risks of
damage or injury to property or persons used or employed on or in connection with the work and of all damage
or injury to any person or property wherever located, resulting from any action or operation under the contract
or in connection with the work. It is understood and agreed that at all times the bidder is acting as an
independent contractor, and not as an agent or employees of the City.
The successful bidder, at all times during the full term of the contract, shall comply with the following
requirements:
• No change or cancellation in insurance shall be made without thirty(30)days written notice to the City
of Miami Beach Risk Manager.
• All insurance policies shall be issued by companies authorized to do business under the laws of the
State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key
Rating Guide,latest edition.
• Original signed certificates of insurance, evidencing such coverages and endorsements as required
herein, shall be filed with and approved by the City is Risk Manager before work is started. The
certificate must state Bid Number and Title. Upon expiration of the required insurance, the successful
bidder must submit updated certificates of insurance for as long a period as any work and/or services
are still in progress.
• It is understood and agreed that all policies of insurance provided by the bidder are primary coverage
to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss
resulting from the work and/or services performed in this contract.
• All policies issued to cover the insurance requirements herein shall provide full coverage from the first
dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless
specific safeguards have been established to assure an adequate fund for payment of deductibles by
the insured and approved by the City's Risk Manager.
• The liability insurance coverage shall extend to and include the following contractual indemnity and
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8
ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 3—Special Conditions
hold harmless agreement:
The vendor shall furnish to the Department of Procurement Management, City of Miami Beach, 1700
Convention Center Drive, 31d Floor, Miami Beach, Florida 33139, Certificate(s)of Insurance which indicate that
insurance coverage has been obtained which meets the requirements as outlined below:
• Worker's Compensation Insurance for all employees of the vendor as required by Florida
Statute 440.
• Commercial General Liability Insurance on a comprehensive basis, including Personal Injury
Liability, Products/Completed Operations, in an amount no less than $1,000,000 combined
single limit per occurrence-for bodily injury and property-damage. City of Miami Beach must
be shown as an additional insured with respect to this coverage.
• Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in
connection with the work, in an amount not less than $1,000,000 combined single limit per
occurrence for bodily injury and property damage.
All insurance policies required above shall be issued by companies authorized to do business under
the laws of the State of Florida,with the following qualifications:
• The company must be rated no less than "B" as to management, and no less than "Class W
as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M.
Best Company, Oldwick, New Jersey,or its equivalent,subject to the approval of the City Risk
Management Division.
or
• The company must hold a valid Florida Certificate of Authority as shown in the latest"List of All
Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of
Florida Department of Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in
advance notice to the certificate holder.Certificate holder must read:
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE
3rd FLOOR
MIAMI BEACH, FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this
section or under any other section of this agreement.
The foregoing indemnity shall apply to any and all claims and suits other than claims and suits arising out of the
gross negligence or willful misconduct of the City of Miami Beach, its officers,agents,and employees.
The bidder will notify its insurance agent without delay of the existence of the Hold Harmless Agreement
contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and
carrier.
The bidder will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of
protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of
this contractual operation.
The bidder will secure and maintain policies of subcontractors. All policies shall be made available to the City
upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to
carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all
subcontractors of their liabilities and obligations under any section of this contract. Bidder shall be as fully
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9
ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 3—Special Conditions
responsible to the City for the acts and omissions of the subcontractor and of persons employed by it as it is for
acts and omissions of persons directly employed by it.
Insurance coverage required in these specifications shall be in force throughout the contract term. Should the
successful bidder fail to provide acceptable evidence of current insurance within seven days of receipt of written
notice at any time during the contract term, the City shall have the right to consider the contract in default and
proceed-to terminate same.
Please note that the City of Miami Beach is self-insured.Any and all claim payments made from self-insurance
are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other
applicable Statutes.
3.13 BID GUARANTY: N/A
3.14 PERFORMANCE ANDIOR PAYMENT BOND: Performance and payment bond, in the full amount of the value
of the project,will be required for projects exceeding$300,000. Please refer to Section 2.28- Bid Bonds,
Performance Bonds,and Certificates of Insurance.
3.15 CERTIFICATIONS: Bidder shall submit,for each manufacturer brand for which bidder submits a bid,
documentation from the manufacturer that bidder is authorized to sell parts and provide service..
3.16 METHOD OF PAYMENT: Invoices for payment will be submitted upon receipt and acceptance of goods
ordered via a Purchase Order. No down or partial down payments will be made. Invoices will be subject to
verification and approval by the Contract Administrator,or his/her designated representative.
I
3.17 SHIPPING TERMS: FOB DESTINATION
3.18 DELIVERY REQUIREMENTS: The Successful Bidders shall enclose a complete packing slip or delivery ticket
with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the
shipping carton(s)which contain the items and shall be made available to the City's authorized representative
during delivery. The packing slip or delivery ticket shall include, at a minimum,the following information:
-purchase order number;date of order;a complete listing of items being delivered.
3.19 BACK ORDER ALLOWANCES: Subject to approval by City's authorized representative.
3.20 MULTIPLE AWARD:The City may award up to three vendors(primary, secondary,tertiary), as available,
by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However,the
City may utilize other vendors in the event that: 1)a contract vendor is not or is unable to be in compliance with
any contract or delivery requirement; 2)it is in the best interest of the City to do so regardless of reason.
3.21 MANUFACTURER PRICE LISTS: Bid shall state,on the Bid Price Form,whether parts and equipment,as
listed,shall be sold to the City at a discount or mark-up from the manufacturer price list. For each manufacturer
for which Bidder submits a bid, Bidder shall provide,with bid or within three(3)days of request by the City,the
manufacturer price list upon which the percentage discount or mark-up is to be calculated.
3.22 ADDITIONAL QUANTITY OF ITEMS OR UNITS(ONE TIME PURCHASE): Although this solicitation resultant
contract states a specific or an estimated number of items or units to be purchased by the City, it is understood
and agreed that the City may purchase additional items or units from the vendor; provided that these additional
items or units represent the same manufacturer, model or brand,and unit price stipulated within the contract.
In addition, it is understood and agreed that the City may,within six(6)months after the terms and conditions of
Im /v IA!,vAIBEACH
10
r,.
ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 3—Special Conditions
this contract have been fulfilled-through the delivery and acceptance of the items, purchase additional items or
units from the vendor; provided that these additional items or units represent the same manufacturer, model or
brand, and unit price stipulated in the contract, and that the vendor shall accept a separate purchase order
containing the same terms and conditions stipulated in the contract.
3.23 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON DISCOUNTS FROM
PRICE LISTS: While,the City has listed all major items within this solicitation which are utilized by City
departments in conjunction with their operations,there may be similar items that must be purchased by the City
during the term of this contract. For this reason, vendors are requested to quote the percentage discount that
will be offered to the City for items which do not appear on this solicitation. This discount shall be offered for all
items listed in nationally established annual retail supply catalogs. The most recently published catalog shall
serve as the basis for establishing the retail price to be discounted.
3.24 WARRANTY/GUARANTEE REQUIREMENTS: The contractor warrants the materials supplied and the work
performed under this contract conform to warranty materials provided and work performed for one(1)year from
date of completion.
In addition to all other warranties that may be supplied by the bidder, the bidder shall warrant its products
and/or service against faulty labor and/or defective material for a minimum period of one(1)year after the date
of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in
force for the full one (1) year period; regardless of whether the contractor is under contract with the City at the
time of the defect. Any payment by the City on behalf of the goods or services received from the contractor
does not constitute a waiver of these warrant provisions.
The contractor shall be responsible for promptly correcting any deficiency, at no cost to the City, within five (5)
calendar days after the City notifies the contractor of such deficiency in writing. If the contractor fails to honor
the warranty and/or fails to correct or replace the defective work or items within the period specified, the City
may, at its discretion, notify the contractor, in writing,that the bidder may be debarred as a City bidder/proposer
and/or subject to contractual default if the correction or replacements are not completed to the satisfaction of
the City within ten(10)calendar days of receipt of the notice. If the contractor fails to satisfy the warranty within
the period specified in the notice, the City may (a) place the contractor in default of the contract, and/or (b)
procure the products or services from another contractor and charge the contractor for any additional costs that
are incurred by the City for this work or items,either through a credit memorandum or through invoicing.
3.25 CONTRACTOR EMPLOYEE CRIMINAL BACKGROUND CHECK AND ID BADGING REQUIREMENTS: It is
a requirement of this bid that contractor comply with all the requirements of Sections 1012.32 and 1012.465,
Florida Statutes, requiring that only those contractor employees that have successfully passed the background
screening required by the referenced statutes and that meet the standards established by the statutes be
allowed access to any City location or prior to the provision of any contract services. This requirement shall
extend to all contractor representatives, agents or sub-contractors performing duties under the
contract. The background screening will be conducted by The City of Miami Beach Human Resources
Department. Contractor will bear the cost, currently estimated at approximately $40.00 per employee
(subject to change from time to time), of acquiring the background screening required under Section
1012.32, Florida Statutes, and any fee imposed by the Florida Department of Law Enforcement to
maintain the provided with respect to contractor and its personnel. The Parties agree that the failure of
Awardee to perform any of the duties described in this section shall constitute a material breach of this
solicitation and any resulting agreement for which the City reserves the right to terminate immediately with no
further responsibilities or duties to perform under this Agreement. Contractor agrees to indemnify and hold
harmless the City, its officers and employees of any liability in the form of physical or mental injury, death or
property damage resulting in Awardee's failure to comply with the requirements of this section or Sections
1012.32 and 1012.465, Florida Statutes.
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11
ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 3—Special Conditions
Upon successful completion of the required criminal background check,the City will issue ID badges to
each contractor employee at a nominal fee, currently $10.00 (subject to change from time to time).
Contractor agrees that no contractor employee shall be allowed on any City property without a City
issued ID badge worn at all times in a visible and easily readable location.The transfer of ID badge from
one employee to another is strictly prohibited and shall be cause for all contractor employees
responsible for such action to be immediately removed from City property and contractor fined in
accordance with the provisions of Section 4.5. Instructions on obtaining ID badges will be provided
after contract award. City ID badges will only be valid for the original term of the contract. Subsequent
renewal periods will require new background checks and City ID badges.
Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s) or
conviction(s) of any offense within 24 hours of its occurrence. Contractor further agrees to immediately notify
the City upon becoming aware that one of its employees which were previously certified as completing the
background check is subsequently arrested or convicted of any disqualifying offense. Failure by Contractor to
notify the City of such arrest or conviction within 24 hours of being put on notice shall constitute a material
breach of the Contract entitling the City to terminate this Contract immediately.
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12
ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 4—Technical
Specifications
SECTION 4.0
TECHNICAL SPECIFICATIONS
The successful Bidder(s)shall supply and deliver various light poles,fixtures and bases to the City of Miami Beach, on an as
needed basis per the terms of this ITB. Bidders are not required to submit price for all manufacturers to be considered for
award.
4.1 MINIMUM REQUIREMENTS. The following minimum requirements will be considered in the review of each bidder's
responsiveness. Failure to meet or exceed minimum requirements will disqualify bidder from consideration.
4.1.1 Similar Experience. Bidder shall demonstrate previous experience in regards to the requirements of this
solicitation for a period of no less than three(3)years in selling these products to at least one government agency in the
Tri-County area(Miami-Dade, Broward, and Palm Beach).
4.1.2 Manufacturer Authorization. Bidder shall submit, for each manufacturer brand for which bidder submits a bid,
documentation from the manufacturer that bidder is authorized to sell parts and provide service.
4.2 SCOPE OF WORK.
The City may require contractor to provide said materials in accordance with the pricing established herein. It shall be
the responsibility of the contractor to supply all necessary tools, equipment and transportation to deliver the parts as
requested. The contractor may be requested to obtain supplies, materials or parts from time to time which should be of
good quality.The cost of such shall be billed as per the requirements of this ITB.
4.3 WARRANTY: Contractor shall provide full manufacturer warranty to the City for all parts and equipment acquired under
the terms of this ITB.
4.4 VALUE: No guarantee as to the dollar amount of this bid is given or implied. Estimates in the Bid Price Form are strictly
for evaluative purposes and may not represent actual work awarded to Contractor(s)under this contract.
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13
ITB No.2014-069-SW Light Poles,'Fixtures and Bases Section 5—Bid Price Form
SECTION 5.0
BID PRICE FORM
• • • o •i RiVARI • -e • e-.• . o i7T@ I f o
• • e e • ee• e° a e-- -• • •s M11 "1:4r-I I ISO 91:9 11 • -e
Bidder affirms that the prices stated on the bid price form below represents the entire cost of the items in full accordance
with-the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein,
and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes,
insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the
City Manager in advance. The Bid Price Form (Section 5) shall be completed mechanically or, if manually, in ink. Bid
Price Forms(Section 5)completed in pencil shall be deemed non-responsive.All corrections on the Bid Price Form
(Section 5)shall be initialed.
*Please refer to Section 8, Appendix for the Bid Price list attached.
HOWEVER, PLEASE SIGN BELOW:
•e - 'sAffirmation
Company: SOUTH DADE ELECTRICAL SUPPLY, INC.
Authorized Representative: TIM FORD
Address: 13100 S. W. 87 AVE. MIAMI FL 33176
Telephone: 3-05-238 7131
Email: timf@south—dade.com
Authorized Representative's Signature:
14
ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 6—Bid Certification&
Affidavits
SECTION 6.0
BID CERTIFICATION &AFFIDAVITS
Failure to submit Section • Bid Certification and Affidavits,, and fully executed by deadline
established for the receipt.of bids,,or ••n request by proposal being deemed •
responsive • beingrejected.
6.1,General Proposer Information.
'FIRM NAME:
SOUTH DADE ELECTRICAL SUPPLY, INC.
NO OF YEARS IN BUSINESS: NO OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES:
49 49 42
OTHER NAM )BIDDER HAS OPERATED UNDER IN THE LAST 10 YEARS:
NIT
FIRM PRIMARY ADDRESS(HEADQUARTERS):
13100 S. W. 87 AVE.
CITY:
MIAMI ,
STATE:
FL.
TELEPHONE NO.:
305-238-7131
TOLL FREE NO.:
FAX NO.:
305-232-8463 or 305-251-5254
FIRM LOCAL ADDRESS:
SAME AS ABOVE
CITY:
STATE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
TIM FORD
ACCOUNT REP TELEPHONE NO.:
305-720-6863
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
_ timUsouth-dade.com
FEDERAL TAX IDENTIFICATION NO.:
59-1109106
The City reserves the right to seek additional information from bidder I proposer or other source(s),including but not limited to: any
firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any
information the City deems necessary to evaluate the capacity of the bidder/ proposer to perform in accordance with contract
requirements.
BEACH
15
r
MIAMIBEAC,n
Li
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,
www.miamibeachfi.gov
DEPARTMENT OF PROCUREMENT MANAGEMENT
Tel: 305-673-7497, Fax: 786-394-4330
PUBLIC NOTICE
ITB No. 2014-069-SW
Light Poles Fixtures and Bases
ADDENDUM NO. 1
February 3, 2014
In response to questions and requests for additional information received by prospective Proposers and the
Administration's additional review of the requirements set forth in the Bid, the Bid is hereby amended as follow:
I. The Bid Price form, Section 3, Special Section, 3.5 Term of Contract has been revised. Please note
that the original TERM OF CONTRACT for two(2)years has been reduced to one(1) year.
3.5 TERM OF CONTRACT: The Contract shall commence upon the date of notice of award and shall be
effective for one(1)year.
Please note that Proposers are solely responsible for assuring they have received any and all addenda
issued pursuant to solicitation. Failure to obtain and acknowledge receipt of all addenda may result in
proposal disqualification. Be sure to acknowledge receipt of the addendum in the Bid submission,
Section 6.2 as shown below:
6.2. Acknowledgement of Addendum. After issuance of solicitation, the City may have released one or
more addenda to the solicitation, which may provide additional information to proposers or alter solicitation
requirements. Proposers are solely responsible for assuring they have received any and all addenda issued
pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all
addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all
addenda may result in proposal disqualification.
Initial to Initial to Initial to
nfi Confirm Confirm
jRqce t Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required, submit under separate cover.
II. The deadline for the receipt of Bids remains February 6,2014 at 3:00 p.m.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS UNDER THE CONE OF SILENCE—
ORDINANCE NO. 2002-3378 WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE:
http://www.miamibeachfi.gov/newcity/depts/purchase/bidintro.asp
Steven Williams
Procurement rCoordinator
�7e�',artment o' Pri��ur�m�nt,Mrn �erz��:nt
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
DEPARTMENT OF PROCUREMENT MANAGEMENT
Tel: 305-673-7497, Fax: 786-394-4330
PUBLIC NOTICE
ITB No. 2014-069-SW
Light Poles Fixtures and Bases
ADDENDUM NO.2
February 6,2014
In response to questions and requests for additional information received by prospective Proposers and the
Administration's additional review of the requirements set forth in the Bid,the Bid is hereby amended as follow:
I. The Bid Due Date has been extended from February 6,2014 until February 10,2014(a@ 3:00p.m.)
BID SUBMITTAL DEADLINE
Due Date&Time: Location for Bid Submittal:
February 10,2014,3:OOp.m. City of Miami Beach
Department of Procurement Management
1700 Convention Center Drive, 3RD Floor
Miami Beach, Florida 33139
Instructions to Bidders:
Please note that Proposers are solely responsible for assuring they have received any and all addenda issued
pursuant to solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal
disqualification. Be sure to acknowledge receipt of the addendum in the Bid submission, Section 6.2 as shown
below:
6.2. Acknowledgement of Addendum. After issuance of solicitation, the City may have released one or more addenda to the
solicitation, which may provide additional information to proposers or alter solicitation requirements. Proposers are solely responsible for
assuring they have received any and all addenda issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that
the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all
addenda may result in proposal disqualification,
Ini' I j firm Initial to Confirm Initial to Confirm
IlRe Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS UNDER THE CONE OF SILENCE—ORDINANCE NO.
2002-3378 WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE:
http://www.miamibeachfi.gov/newcity/depts/purchase/bidintro.asp
Steven Williams
Procurement r-ocrd na'or
jePari-me It o �r -- ri=ment PvAanC1G-'.'.ment
a
ITB No.2014-069-SW.Light Poles,-Fixtures and'Bases Section 6—Bid Certification&
Affidavits
6.2. Acknowledgement of Addendum. After issuance of solicitation, the City may have released one or more
addenda to the solicitation, which may provide additional information to proposers or alter solicitation
requirements. Proposers are solely responsible for assuring they have received any and all addenda issued
pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all
addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all
addenda may result in proposal disqualification.
Initial to Initial to Initial to
Confirm Confirm Confirm
i t Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required, submit under separate cover.
6.3. Miami Beach Based(Local)Vendor. Is proposer a Miami Beach based firm?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax
Receipt issued by the City of Miami Beach AND proof of business residency with the City for at least one year
prior to bid submittal, as required pursuant to ordinance 2011-3747.
6.4. Veteran Owned Business. Is proposer a veteran owned business?
[ YES 0 NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a
documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned
business by the State of Florida or United States federal government, as required pursuant to ordinance 2011-
3748.
6.5. Financial Capacity. Proposers shall request Dun&Bradstreet to submit directly to the City through electronic
means by the proposal due date,or within three(3)days of notification,a Dun& Bradstreet Supplier Evaluation
Report on line directly from Dun& Bradstreet.The prospective Provider shall request the report from D&B at:
https://supplierportal.dnb.com/webapp/wcs/stores/servieUSupplierPortal?storeld=11696
The City reserves the right to require other financial information (e.g., audited financial statements, bonding
capacity, credit history, etc.), as part of the solicitation submittal requirements or during the evaluation process,
as necessary to evaluate financial capacity.
16
ITB No.2014-06MW Light Poles,Fixtures and Bases Section 6—Bid Certification&
Affidavits
6.6. References & Past Performance. Proposer shall submit at least three (3) references for whom the proposer
has completed work similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: Proposer shall submit a minimum of three(3) references, including the following
information: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email
and 6) Narrative on Scope of Services Provided. Proposer may attach additional references and ask that
additional references submit client surveys as applicable.
6.7. Public Entity Crimes. In accordance with Florida Statutes, any bidder or bidder's principals, including officers,
directors, executives, partners, shareholders, employees, members, agent or as otherwise defined in Florida
Statute 287.133, including joint venture partners,who have been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods
or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids, proposals,or replies on leases of
real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity; and may not transact business with any public entity in
excess of the threshold amount provided in Florida Statute 287.017 for CATEGORY TWO for a period of 36
months following the date of being placed on the convicted vendor list. Has proposer ever been debarred,
suspended or other legal violation, or had a contract cancelled due to non-performance by any public sector
agency?
0 YES 0 NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the
reasons that led to the violation(s)or contract cancellation(s).
6.8. Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign
Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely
responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied
with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their
Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants)
with a controlling financial interest as defined in ITB. For each individual or entity with a controlling financial
interest indicate whether or not each individual or entity has contributed to the campaign either directly or
indirectly,of a candidate who has been elected to the office of Mayor or-City Commissioner for the City of Miami
Beach.
6.9. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do
business with the City shall adopt a Code of Business Ethics ("Code")and submit that Code to the Department
of Procurement Management (DPM) with its bid/response or within five (5) days upon receipt of request. The
Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and
regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami
Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code
of Business Ethics, proposer may submit a statement indicating that it will adopt, as required in the ordinance,
the City of Miami Beach Code of Ethics, available at www.miamibeachfi.gov/procurement/.
t� 3PAC
17
I
ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 6—Bid Certification&
Affidavits
6.10. Living Wage. Pursuant to Section 2-408 of the Miami Beach City-Code,as same may be amended,from time to
time, proposers shall be required to pay all employees who provide services pursuant to this Agreement, the
hourly living wage rates listed below:
• -Commencing with City fiscal year 2012-13 (October 1, 2012), the hourly living rate will be
$11.28/hr with health benefits,and$12.92/hr without benefits.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed
annually for inflation.using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft. Lauderdale,
issued by the U.&,Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no annual
index shall exceed three percent(3%). The City may also, by resolution, elect not to index the living wage rate
in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year).
Proposers' failure to comply with this provision shall be deemed a material breach under this bid, under which
the City may, at its sole option, immediately deem said proposer as non-responsive, and may further subject
proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as
amended. Further information on the Living Wage requirement is available at
www.miamibeachfl.gov/procurement/.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit
document, Proposer agrees to the living wage requirement.
6.11. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding
competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time
employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners
Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are
awarded a contract pursuant to competitive bids, to provide "Equal Benefits" to their employees with domestic
partners, as they provide to.employees with spouses. The Ordinance applies to all employees of a Contractor
who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in
the United States, but outside of the City of Miami Beach limits, who are directly performing work on the
contract within the City of Miami Beach,
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of
employees?
0 YES 0 NO
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex)
domestic partners*or to domestic partners of employees?
0 YES NO
C. Please check all benefits that apply to your answers above and list in the"other" section any additional benefits
not already specified. Note: some benefits are provided to employees because they have a spouse or domestic
partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner, such
as medical insurance.
BENEFIT Firm Provides for Employees Firm Provides for Employees Firm does not Provide Benefit
with Spouses with Domestic Partners
Health X
Sick Leave X X
Family Medical Leave X X
Bereavement Leave X X
18
ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 6—Bid Certification&
Affidavits
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g.,there are
no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for
Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and
submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your
Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.
Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits
requirement is available at www.miamibeachfl.gov/procurement/.
SUBMITTAL REQUIREMENT: YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit
marked in Question 2C. Without proper documentation, your company cannot be certified as complying with the
City's Equal Benefits Requirement for Domestic Partner Ordinance. For example, to document medical
insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan
document; to document leave programs, submit a copy of your company's employee handbook. If
documentation for a particular benefit does not exist,attach an explanation.
6.12. Other Submittal Requirements.
19
_ s
Section 6—Bid Certification 8, l
ITS No.2014-069-Sw Lig
ht Poles,Fixtures and Bases Affidavits
'i
SUBMITTAL CERTIFICATION III I
information as my firm's
the following
agent of the Proposer, am submitting hereto
and
ed a9 of the terms and conditions of tea hereto document,
certify that: 1, as an authoriz Addenda release
I hereby s to complete and unconditional pdices and the contents of any I specifications,
terms and any proposal; proposer agree and al P
• proposer agrees to be bound t h t the following are requirements of this
f this ITB, all attachments, exhibits and appendices t divulged,
inclusive o proposer has not �
and any released Addenda and un of proposal submitted, art to any ,
the Disclosure and Disclaimer statement; p 'on P oser or party
conditions contained f the Ito I will result in disquallficatl other prop
users and has not colluded with any public domain as defined by
SOLICITATION and failure to comply art.of the p
d or compared the proposal with other Prop
' usse , es that all information contained herein ta and information contained in this proposal,
disc ro proposer acknowledges responses,other proposal; p p pine and Public'Records Laws; all resp
Sunshine and Requirements Affidavit are true and accurate.11111 1 1111
the State of Fi Prop( Certification,Questionnaire a wommommoommillillilliillillilillillillilillIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIillillillillillillilliilI
inclusive of Representative*.
Title of Proposer's Authorized Rep
Name of proposer's Authorized Representative: SALESMAN
TIM FORD Date:
signature Prop ser Au onzed Representative: 2/7/14
State of FLORIDA
DADE
County of
This Ins trument was Signed before me on
by Print name of signer(s)
J`
Notary signature
IA CL
Notary Printed Name
Notary Public for the State of
N
My Commission expires:
Affix seal/stamp as close to
signature as possible.
VIRGINIA P SMITH
.'% �Y PUe�%'- Notary public State of Florida
° ices`Jun 1,2015
My Comm.Exp
* aQ Commission#EE-8097
National Plotary Assn.
O;,;;°`' Bonded Through
20
ITB No.2014-069-SW Light Poles,Fixtures and Bases Section 7-'No Bid"Form
NO BID SUBMITTAL
WE HAVE ELECTED NOT TO SUBMIT A BID AT THIS TIME FOR REASON(S) CHECKED AND/OR
INDICATED BELOW:
Workload does not allow us to bid
Insufficient time to respond
Specifications unclear or too restrictive
x Unable to meet specifications
Unable to meet service requirements
Unable to meet insurance requirements
Do not offer this product/service
* X OTHER. (Please specify)
We were unable to secure any firm fixed pricing from
any of the manufacturers for the required two year
contract period.
We do X do not_want to e r tained on yo m ' ' lis for future bids of this type
product and/or service.
Signature:
Title: C.E.O.
Legal Company Name: SOUTH DADE ELECTRICAL SUPPLY, INC.
Note: Failure to respond, either by submitting a bid or this completed form, may result in
your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
DEPT. OF PROCUREMENT MANAGEMENT
ATTN: Steven Williams
BID #379-2013
1700 Convention Center Drive
MIAMI BEACH, FL 33139
21
ITB No.2014=069-SW Light Poles,Fixtures and Bases Section 7-'No Bid"Form
APPENDIX A
(Section 8)
1w w D" I p 0 um" I r mm" E F F KO" M
..............._................................................................_........................_..................................................................................................................._............................................................................................................................................................................................................
4
v6a Ukk �.
a 1
DEPARTMENT OF PROCUREMENT MANAGEMENT
1700 Convention Center Drive
Miami Beach, Florida 33139
305-673-7490
22
ITB No. 2014-069-SW tight Poles, Fixtures and Bases
Section 8,Appendix A
BID PRICE FORM
DESCRIPTION
ANNUAL
PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
-
QUANTITIES:
Cost x Qty
BASE,ALUM POLE,W/AA PIANO HINGE TB1-17h AKRON FOUNDRY 3��a fB 20 G *X0'.0 0
DOOR,ALUMINUM BASE PLATE"NO HINGE" Goa- oC4 TB-1-20 AKRON FOUNDRY 3 G.�J 20 71-06
DOOR,ALUMINUM BASE PLATE FOR"PIANO HINGE" TB3-17-H AKRON FOUNDRY � 20
DOOR,ALUMINUM BASE PLATE FOR"PIANO HINGE" '� TB1-17H AKRON FOUNDRY .OJT 20 0
For an additi onaIT elated manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
DESCRIPTION PART_# MANUFACTURER UNIT COST' ESTIMATED TOTAL:;(Unit.
U
Q ANTRIES -. Cost x Qty)
FIXTURE,ALLSCAPE#SL34 70MH 240V SL34-70MH240V-E17-SP ALLSCAPE / �, 0 12 rt� I(�D.as
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the Ci : / %.
DESCRIPTION PART# MANUFACTURER.: UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x QtA
METAL BOX,10"X 10"X 6",NEMA-3R AB10106RB ARLINGTON t�'r 6 6
For an additional related manufacturer items that do not appear on the attached bid form lease state percentage discount that will be offered to the Ci %.
:DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMA ED `TOTAL (Unit
t
`QUANTITIES Co& x
#B8418 BEGA USA ,n 0 10
BOLLARD FIXTURE � pp,00
For an additional related manufacturer items that do not appear on the attached bid form please state percents a discount that will be offered to the City: %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit.
QUAN.TRIES Cost x Qty)
BASE,7 FOOT, ANCHOR CONCRETE FOR ALUMINUM POLES AB7 BROOKS PRODUCTS .�O 12 3�'C9�06
BASE,ROUND ANCHOR CONCRETE 24!'X 72",4 BOLT 507500 BROOKS PRODUCTS T ��;� 6 ���
IBASE,16"X 16"X 36"3 BOLT 5"BLT CIRC,CONCRETE AB161636 3BOLT 5"CIR BROOKS PRODUCTS :3rs2 v 6 /, O
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the Ci : / %.
DESCRIPTION
PART# MANUFACTURER UNIT COST ESTIMATED TOTAL'(Unit
' - - QUANTRIES 'Co§fk Qty
PULL BOX.3/4"POLY ST.WALL,ELECTRICAL&SEWER WB04-1015-H-20 CDR 24
PULL BOX,1"BOLT DOWN,POLYMER 11"X 18" WB20-1118-12 CDR 24
PULL BOX COVER,1"BOLT DOWN,SOLID"ELECTRIC" WC20-1118-20 CDR 24
COVER,3/4"PULL BOX,10"X 15""ELECTRIC" WC20-1015-02 CDR 24
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL;:(Unit
:QUANTITl8S Costk.Q )
DOOR,ALUM BASE,FABRICATED ACRYLIC PLASTIC 1/4"X 9.75"X 13.25 FAULKNER 36
F an additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
1CP IE SCRIPTION PART# MANUFACTURER UNIT COST EST MA ED TOTAL (Unit
QUANTITIES .-, Cost x Qty OLE,23',SINGLE 6 FT.ARM ROUND TAPERED ALUMINUM FPSLS845181 C FLAGPOLES INC 00 12 3 6 00
OVER,P&K HANDHOLE,BLK ANODIZE W/BRKT C-319448 FLAGPOLES INC .7 n 6 00, 20
For an additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the Ci %.
ANNUAL-
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES : Cost x Qty
930075-CUSTOM FORMS&SURFACES 24
BOLLARD,CAST ALUMINUM TRIADA 90 011-CUSTOM
POLE,CAST ALUMINUM PEDESTRIAN TRIADA 535148(Pole) FORMS&SURFACES 12
FIXTURE,50 WT HPS,CAST ALUMINUM BOLLARD W/LENS RAL PC 930075-custom FORMS&SURFACES 12
LENS,PEDESTRIAN POLE TRIADA 535148(lens) FORMS&SURFACES 24
LENS,BOLLARD TRIADA W/TURTLE SHIELD 535055/535232 FORMS&SURFACES 24
ILENS,BOLLARD TRIADA 535055 FORMS&SURFACES 24
For an additional related manufacturer items that do not a ear on the attached bid form lease state percentage discount that will be offered to the City: %.
/'J i✓i•.xr v M p/L J�Q 2 a 2 �rz Q 19/, i �¢//a w�e l� .Z'S A r a//o^11'
ITB No. 2014-069-SW Light Poles, Fixtures and Bases
Section 8,Appendix A
BID PRICE FORM
ANNUAL
0 DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty)
POLE,GARDCO,2-38"TENON,NATURAL ALUMINUM ULSRTA53121238NP GARDCO EMCO ��.3,00 7 3�7/,v0
COVER,FOR POLE COLOR:NATURAL ALUMINUM ULSHH2X2 GARDCO EMCO 0 3 7,j:�/O
FIXTURE,GARDCO SK,35W LPS,NATURAL ALUMINUM PTF2 LA141P35LPSMTNA GARDCO EMCO /a.10.00 3 3'440"00
FIXTURE,GARDCO SKI,35W LIPS,NATURAL ALUMINUM PTF2 LA141A32LPSMTNA GARDCO EMCO 1A10.00 3 ?
'660.00
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
^y DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty)
POWER DOOR,40OW/480V HPS CUTOFF GELSMDRL40S5A2 GE c� _,r0 6 G .06
FIXTURE,40OW 480V HPS,GE W/PE COBRAHEAD CUTOFF MDCA40S5M22FMC31 GE a G,7,? 12 3 1(3.Op
POWER DOOR,40OW MULTI TAP,GE HPS MDRL40SSM1 GE �-�,0 0 6 Z46-1310
POWER DOOR,40OW 240V HPS M4AR4OS3A GE �� 6 7 sl 0
FIXTURE,10OW 120V HPS,GE W/PE COBRAHEAD CUTOFF MDCAlOSlAM21GMC31 GE Q/,0 O 24 nTl yic,00
FIXTURE,100W,480V HPS GE M2AR10S5M2GMS31 GE 7D.C�p 12 d Dc��, c
FIXTURE,10OW,480V HPS W/PHOTOCELL M-25OA2 CUTOFF M2AC10S5M2GMC31 GE /� �O 12 cy 14 O b
FIXTURE,150W 120V HPS,GE W/PE COBRAHEAD CUTOFF MDCA15S1M21GMC3 GE 0 24 G?r,.20
FIXTURE,25OW/480V,HPS GE W/PE COBRAHEAD CUTOFF MDCA25SM22FMC31 GE 7. a 24 ��L��p,4(0
FIXTURE,25OW,120V HPS W/PHOTOCELL CUTOFF MDCA25S1A22FMC31 GE 0�,(�f 24 6
FIXTURE,40OW 120V HPS,GE W/PE COBRAHEAD CUTOFF MDCA40S1M21GMC3 GE A13/o 12 3 �"7�,Z 0
FIXTURE,40OW 480V MH,GE W/PE COBRAHEAD CUTOFF MDCA40E5A22GMC31 GE �,*Zr2n 12 I OG.Tn
POWER DOOR,100WT 120V HPS,CUTOFF MDRA15S1M2 GE 64-,To 6 007• 0
POWER DOOR,25OW 120V HPS,CUTOFF MDRA25SOM2 GE r?'.Zs— 6 O 6 3,rd
POWER DOOR,25OW 480V HPS,CUTOFF MDRA25S5M2 GE rG Z, O 6 7r.d O
POWER DOOR,15OW/120V HPS,CUTOFF MDRA15S1M2 GE S ,(J 6 �Ai4 9 0
POWER DOOR,40OW/120V HPS,CUTOFF MDRA40SOM2 GE r3,)� 6 e1.7k./b
POWER DOOR,40OW/480 MH,CUTOFF MDRA40E5A2 GE / ��,0 6 6 Fs-00
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
DESCRIPTION Gv� BO Al
PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
A-19 3 SIC(0 W Cs v I/{716 QUANTITIES Cost x Qty)
FIXTURES ii LED GVD - 1 GRANVILLE HOLOPHANE /710.00 50 Jp0 00
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty)
FIXTURE,175W 120V MH,GREENLEE UP-LIGHT CDB175MH120LVSBRZ GREENLEE rT.�.8 O 6
OZf 0,00
FIXTURE,175W MT MH,GREENLEE UP-LIGHT CD8175MHMTLVSBRZ GREENLEE S.j.�Op 6
FIXTURE,25OWT 240V MV,GREENLEE 34479277 GREENLEE — — 6 NO Qua�.
FIXTURE,REPLACEMENT LENS W/GASKET,GREENLEE 3420002/CDB-RDB LENS GREENLEE 9.5L O 24 'C•
FIXTURE,250W 120V MH,GREENLEE UP-LIGHT CDB25OPSMH120LVSBRZ GREENLEE 7`too ' 6 a*
FIXTURE,REPLACEMENT BRONZE GUARD 34540002 GREENLEE 7 O- 24 a A 0
FIXTURE,COMBINATION ROCK GUARD&DIRECTIONAL SHIELD RSC-BRZ GREENLEE C�7 6 ' 20 GS4.00
FIXTURE,250 WATT MH GREENLEE UP-LIGHT 34479059 GREENLEE C�p 0 6 �0&
'-
IROCK GUARD,UP-LIGHT FIXTURE,GREENLEE 34540002/CDB-RGC-BRZ GREENLEE 5-(.70 12 42-0.401
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
Ay 1 A(A p e- l).e ro� Af j A o��¢ b L
Soo
rC •°6
ITB No. 2014-069-SW Light Poles, Fixtures and Bases
Section 8,Appendix A
-BID PRICE FORM
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
J QUANTITIES Cost x Q )
POLE,BLACK W/DECORATIVE BASE,FINISH:BLACK ULTRA MARI SA7013C/SP7013B HADCO /040.46 2
POLE,BLACK W/DECORATIVE BASE,FINISH:BLACK ULTRA MARI SA7013C/SP70138 HADCO 1060.00 6
ARM,3 PC.BLACK ULTRA MARINE FINISH,HADCO SA7013-2570-P3CM0307 HADCO 12-i(Z os 6 44J-:z-00
FIXTURE,175 MH, SMALL SIDE ULTRA BLACK MARINE FINISH S7013A-CBNG175HE HADCO Q`7,de 6 1 fA 2_.0
FIXTURE,175 MH CENTER,ULTRA MARINE BLACK FINISH S7013-CB3NG175HE HADCO 'L p0 6 G 00
FIXTURE,70W 120V MH,BOLLARD SILVER RF6XKF70HE HADCO 'ps 12 (3 Tl.�'•Oo
DOOR,BLK ALUM MARINE FIN,HADCO 41 st ST 01700113 HADCO 00 6
7
POLE,14'BLACK SPUN ALUMINUM FINISH
67650Pl/1892-014Pl HAPCO q 3 i O0 10 3/O,00
POLE,25'MOUNT HEIGHT ALUMINUM 10"X.188 SHAFT 21-385 HAPCO /,014 .00 12 112,/12-00
S�OD
POLE,25'ROUND TAPERED ALUMINUM W/BASE,ARM,NUT&BOLTS RTA25C78TM16-C1 HAPCO O 12 /?-,412.00
POLE,38'-3"TAPERED ALUMINUM SATIN GROUND FINISH SKRM062910A HAPCO Wt)00 3
POLE,35'DOUBLE ARM ALUMINUM 22-958 HAPCO jc7b 00 3 w6.00
POLE,14'BLACK SPUN ALUMINUM FINISH 67650Pl/1892-014Pl HAPCO 30,00 12 t v'50.00
POLE,25'MOUNT HEIGHT ALUMINUM 10"X.188 SHAFT 21-385 HAPCO f O r6 O6 6
POLE,25'ROUND TAPERED ALUMINUM W/BASE,ARM,NUT&BOLTS RTA25C7BTM16-C1 HAPCO OS� 00 6 3o c.Oo
POLE,38'-3"TAPERED ALUMINUM SATIN GROUND FINISH SKRM05271OA HAPCO 060.00 6 tl 7400,00
POLE,35'DOUBLE ARM ALUMINUM 22-958 HAPCO l t�7d 0 6 6 Z0.00
ARM,8'4-BOLT,UNIVERSAL ALUM POLE W/BRACKET ASSEMBLY A49200-002 HAPCO Q�,0° 12 A,r r,d.0 0
ARM,8'24"RISE,FOR HAPCO 22-168 POLE 47007 HAPCO 3�.Q 0 12 60a.6 O
ARM,8'TRUSS ALUMINUM ALLOY 12246 HAPCO b 3.00 12 60
BASE,ALUMINUM POLE TRANSFORMER,HAPCO TB3-17 HAPCO L�k�3,00 20 Z C.C.0c
BASE,ALUMINUM ALLOY TRANSFORMER TBl-17 70501 HAPCO To-oo 20 6 3 C651'00
COVER,HAND HOLE,BLACK ANODIZED HAPCO 67686 HAPCO ��,0 O 20 0116.t•
COVER,HAPCO ALUM POLE,HANDHOLE 66522 HAPCO 6 20
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
!J(J QUANTITIES Cost x Qty)
FIXTURE,150 WT MULTI-TAP 120v 208-277/240 HPS,HOLOPHAN GV15AHPMTAB HOLOPHANE .00 20 0
FIXTURE,15OW 480V HPS,HOLOPHANE(1 PC) RPI5AHP48BG3 HOLOPHANE (P.a a 20
FIXTURE,150W 480V HPS,HOLOPHANE(2PC) GVI5AHP48AB3NNU HOLOPHANE 44.oft 20 3 Iko.oO
FIXTURE,175WT 480V MH,MT HOLOPHANE W/O GLOBE GV175PM48AB3NNU HOLOPHANE (4z0,CO 70 (ka d0
FIXTURE,175WT 240V MH,HOLOPHANE W/O GLOBE GV175PM24AB3NNU HOLOPHANE �a� d 0 20 00,06
FIXTURE,150W,120V HPS HOLOPHANE RPI5AHP12BG3 HOLOPHANE 00 20 �GO 00
FIXTURE,150WT 240V HPS,HOLOPHANE W/O GLOBE GVI5AHP24AB3NNU HOLOPHANE 0�,(y0 20 (40.00
FIXTURE,10OWT 277 MT MH,W/STANDARD FINIAL,FULL COVER GV10DMHMTFB3NSBFCVRB HOLOPHANE OVIC.0a 6 r?4.0 0
FIXTURE,175WT 120V MH,HOLOPHANE W/O GLOBE GV175PM12AB3NNU HOLOPHANE O 0 O 20 L-)ZO 80
GLOBE,REPLACEMENT HOLOPHANE GV3N HOLOPHANE 00 48 r Z oe
GLOBE,HOLOPHANE REPLACEMENT,#3313 3313 HOLOPHANE ,0 6 6 0 .O 6
GRANVILLE FIXTURES 175w/120v MH MT GV175PM12AB3NNU HOLOPHANE 0 .40 50 �,d,e10
MAINSTREET POLES 1l/ FF1803 4-BOLT HOLOPHANE 50
GLOBES GV3N HOLOPHANE 6 .Od 50 / D��
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
o cue e
3 144�C o u Ll kA MP,.,a ve- 7�3•e0 ��� l'�kT� •
I
ITB No. 2014-059-SW Light Poles, Fixtures and Bases
Section B,Appendix A
BID PRICE FORM
ANNUAL
4 DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty
FIXTURE,POWER DOOR FOR COBRA HEAD 400 WATT HPS MT RLD-40S3A3 HUBBELL LIGHTING ,00 2 .Oo
FIXTURE,1,000 WATT FLOOD VV/4024C STEEL SLIPFITTER MVL-1000H168-L HUBBELL LIGHTING 6 Ca v
FIXTURE,400W/120V MH, WITH PHOTO CELL COBRAHEAD RLC33RLD40P383 HUBBELL LIGHTING '1 2 .0• 6 0 3 Z'Op
FIXTURE,400W/480V MH, WITH PHOTO CELL COBRAHEAD RLC33RLD40P353 HUBBELL LIGHTING (?Z.O O 6
032,oe
FOX,8"X8"X6"METAL W/COVER WIEGMANN RCH080806 HUBBELL LIGHTING l�l,S/ 6 117.0 t:
FIXTURE,HOUSING FOR COBRA HEAD 400 WATT HPS MT RLC-3-3 HUBBELL LIGHTING ' 7'j X00 - 3 , (.o O
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: 0
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty
BOX,12"X 12"X 6"PVC,JUNCTION W/CVR JB12126 IPEX O 6 7, 0
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty
POLE,3"O.D.STANCHION MOUNT FINISH:DARK BRONZE SM18013 KIM LIGHTING ?,YO 6 S- y"O O
FIXTURE,MICRO FLOOD 100W/120V VERSACE EL215GR KIM LIGHTING / 'L O 3 2, 0
FIXTURE,SCARAB 150W-120V VERSACE EL740GR KIM LIGHTING r(q,0 b 3 3 ?' 0 4
FIXTURE,240W 480V MH,KIM SBC500/250MH480/DB-P KIM LIGHTING — 6 D(3(-&I-,eju,Q b
FIXTURE,250W 120V,MH KIM SBC-25OMH120-DB-P KIM LIGHTING s- 6 ti
FIXTURE,250W 480V MH,KIM(2PC)5"SQ POLE SBC-250MH480-DBP KIM LIGHTING ---- 6
FIXTURE, ALUMINUM PAR 38 KIM EL740GR KIM LIGHTING I O O 12 �Q 0
FIXTURE,KNUCKLE SURFACE MOUNT FOR KIM EL740GR J27NGR KIM LIGHTING .� ?O 12 332.�e
POLE,3"O.D.STANCHION MOUNT FINISH:DARK BRONZE SM18/DB KIM LIGHTING 7 b 6 .Y.O 6
FIXTURE,175W MULTI MH,KIM W/4"SLIP FIT FM/SBC300/175MHQUAD/ KIM LIGHTING 6 `
Dt H i
FIXTURE,175W 480V MH,KIM(2PC)5"SQ SBC500/175MH480/DB-P KIM LIGHTING 6 fS 0.rJfrV U,"
FIXTURE,175W 120V MH,KIM 5"SQ POLE SBC500/175M120/DB-P KIM LIGHTING 6
FIXTURE,150W/120V PMH DARK BRONZE PC HDS AFL12 KIM LIGHTING d 0 12 ` 76.06
FIXTURE,70 WT MH,277V UPLIGHT FINISH:DARK BRONZE CFL6 KIM LIGHTING �'l�,O O 12 O O
FIXTURE,KIM VANDAL RESISTANT ROUND BOLLARD LIGHT GRAY VRB3 KIM LIGHTING �'3Z.d 0 12 iL.O O
LENS,CLEAR ACRYLIC KIM 8"BOLLARD B30-8RL-CLEAR KIM LIGHTING -r-"C 12 (0 6.06
For anx additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x
ARM,KING DECORATIVE 2 LIGHT FOR STAR ISLAND KA63-T-2-BLK KING LUMINAIRE (1 20.d d 6 6??-o.0 0
ARM,BLACK 6'CM/DECORATIVE SCROLL FOR TEAR DROP KA30-T-1-6 KING LUMINAIRE 6 rd O 6
ARM,HARDWARE K205-EGS KING LUMINAIRE Vs- 6 7(0.00
FIXTURE,250 MH 480V MOGUL KING TEAR DROP K205-EGS-III-MH-250M KING LUMINAIRE �j/'00 6 � l0 00
FIXTURE,175 MH 480V BLACK OCTAGONAL POST TOP KLK56STEAR111175480B KING LUMINAIRE /1136.66 6 Coo.00
FIXTURE,175W120V 120-K12-HSS-GR,W/FINIAL MH STAR ISLA 120-K12-HSS-GR KING LUMINAIRE Z.O O 6
ASSEMBLY,PLUMBMIER K205-EGS K205-EGS KING LUMINAIRE 30.d 12 ( .3'�90.06
GLOBE,REPLACEMENT"GLOBE ONLY" K118-EAR-II KING LUMINAIRE U.00 6 �J L1.06
GLOBE,WITH GOLD RING AND FINIAL#1 K118-EAR-II-GR KING LUMINAIRE 2,60 6 .d0
GLOBE,GOLD FINIAL ONLY#1 K118-EAR-II-F KING LUMINAIRE �'L.� 6 M2.00
LENS,LITHONIA REPLACEMENT,#RK1-VR4CPL RK1-VR4CPL LITHONIA LIGHTING 3 3� 6 Q t O
FIXTURE,WET LOCATION FLOURESCENT 4 FOOT LAMP XWL232 MV LITHONIA LIGHTING D O 6 <14 2,06
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
/i►i�v i�+v.,•. D I]C�- f-a2 �rLP�9�rT �-/li w.e SJ' 4S fi:;/ld ws
3soo.do
ITB No. 2014-069-SW Light Poles, Fixtures and Bases
Section 8, Appendix A
BID PRICE FORM
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty)
POLE,4.5"/12'WHITE,LOUIS POULSON 7035001 LOUIS POULSEN 493'.Oo 20 / `0 00
POLE,BASECOVER,LOUIS POULSEN WHITE 1470023WH1 LOUIS POULSEN &S'6 0 20 3(Z.Ob
POLE,BASECOVER,LOUIS POULSEN GREY 1470267GY1 LOUIS POULSEN �Jr� O 20 312,.bO
POLE,4.5"/12'WHITE,LOUIS POULSON 7035001 LOUIS POULSEN v 0 12
POLE,BASECOVER,LOUIS POULSEN WHITE 1470023WH1 LOUIS POULSEN b 12
POLE,BASECOVER,LOUIS POULSEN GREY 1470267GY1 LOUIS POULSEN �,� 0 12 �'?�Z-10
COVER,HAND HOLE RSA 4.5"-12"COLOR:WHITE 224758 LOUIS POULSEN S.rO 12 a Z.O b
COVER,HAND HOLE RSA 4.5"-12"COLOR:GREY 224758 LOUIS POULSEN 3 �O 12 82-0,0
COVER,HAND HOLE RSA 5"-0.188-12"COLOR:GREY 218902 LOUIS POULSEN a>�.�0 12 2- O b
FIXTURE,SATTMAX,150W MH ED-28MOG120/277V WHITE RSA 4.5 6149902113 LOUIS POULSEN I r �d O 12 8 170O.P11
FIXTURE,SATTMAX,15OW MH ED-28MOG120/277V GREY RSA 4.5" 6149902112 LOUIS POULSEN ';do 12 �oo,Do
FIXTURE,175W MH SATT-MAX/ED-28MOG120/277V WHITE 4.5"RSA 6040001109 LOUIS POULSEN 12 VA A I R
FI)TURE,175W MULTI MH,ED-28 MOGUL 120/277V GREY 6040001111 LOUIS POULSEN 12 1l
FIXTURE,SATTMINI,10OW MH ED-17 IVIED 120/277,GREY 5747910665 LOUIS POULSEN 5 .00 12 �� 40•d0
FIXTURE,SATTMINI,10OW MH ED-17 IVIED 120/277,WHITE 5747914771 LOUIS POULSEN I l0,0b 12 I' 00-00
TOP SHADE,SATTELLITE MAXI,COLOR:WHITE 5747291258 LOUIS POULSEN 003006 12 3`�tl0
TOP SHADE,SATTELLITE MINI,COLOR:WHITE 5747291106 LOUIS POULSEN �tacL,n0 12 .06
TOP SHADE,SATTELLITE MAXI,COLOR:GREY 5747291258 LOUIS POULSEN 3.
pl 00 12 z1 3
TOP SHADE,SATTELLITE MINI,COLOR:GREY 5747291106 LOUIS POULSEN .X�.00 12 T 00
POLE,4.5"/12'GREY,LOUIS POULSON 7035003 LOUIS POULSEN 93.0 0 12 3.14-C)0
POLE,4.5"/12'BLACK,LOUIS POULSON 7035002 LOUIS POULSEN �3,�0 12
LENS,CLEAR,SATT MAXI,LOUIS POULSON FIXTURE 5747291232 LOUIS POULSEN 13.C 0 24
LENS,CLEAR,SATT MINI,LOUIS POULSON FIXTURE 5747291096 LOUIS POULSEN P'.O e) 24
FIXTURE,150W MH SATT-MAX/ED-28MOG120/277V BLACK 4.5"RSA ED-28MOG120/277V LOUIS POULSEN r li/Z.60 12 3 00
POST MOUNTED LUMINAIRE SATELITt MAXI-WHITE 100W METAL HALIDE 2 #SA7T-MAX390 LOUIS POULSEN �60 10 C/Q•00
POLE #RSA-4-WHITE-12FT LOUIS POULSEN .00 10 7 rs d-at
POLE,4.5"/12'GREY,LOUIS POULSON 7035003 LOUIS POULSON 3.O O 20 13 e4a-or.
POLE,4.5"/12'BLACK,LOUIS POULSON 7035002 LOUIS POULSON X00 3 0 es
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
/ DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES ,Cost x(Otv)
POLE,11'9"BLACK FIBERGLASS,MAINSTREET 4 BOLT FF1803 4-BOLT MAINSTREET LIGHTING /O 6e)00 48
����IIJJJ
IDOOR,12'FIBERGLASS POLE,HAND CVR BLK FF1800 MAINSTREET LIGHTING 66 24
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty)
COVER,HANDHOLE,P&K ALUM C 319448 P&K V0.00 , 6 •0 0
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
/'+/eri Mt00%, 0/L t1 f -o, ICy r9l77—Q//o W-e -X-.r A r F Ol/ewS
I
ITB No. 2014-069-SW Light Poles, Fixtures and Bases
Section 8,Appendix A
BID PRICE FORM
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty)
COVER,PHOENIX BOLLARD SILVER 75503330-SIL PHOENIX 7,06 12 00
FIXTURE,46" 35W LPS BOLLARD T86B35LPSDTRHQV46" PHOENIX ,Z01.cc 12 1 00
FIXTURE,10OW MH,GROUND FLOOD PHOENIX MG10OMHFL22ORGBRZ PHOENIX 6 40 00 12 12— ?Co-ft
ROCK GUARD,UP-LIGHT FIXTURE,PHOENIX,FINISH:BLACK 1091280 MODEL RGC PHOENIX 371.00 12 200
LENS,PHOENIX BOLLARD REPLACEMENT 4610154 PHOENIX 0'1,00 12 ,06
BOLLARD,35LPS,DOME TOP,QV, TURTLE SILVER TB6B35LPSDTRHQV46SIL PHOENIX 20700 12 t� y�00
BOLLARD FIXTURE #010153.002 PHOENIX Z01, 10 Z X70•
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
J ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty)
POLE,22'PRESTRESSED CONCRETE,OAL TYPE-1/0 2-3/8"OD 22/SU PRECAST SPECIALTIES 436.O 0 18 4PW 00
POLE,25'PRESTRESSED CONCRETE,OAL TYPE-1/0 2-3/8"OD 25 1SU PRECAST SPECIALTIES P.0 O 12 6 �.00
POLE,15'PRESTRESSED CONCRETE,PANEL I-SU PRECAST SPECIALTIES 37r-do 10 3 7fa' db
1POLE,25 PRESTRESSED CONCRETE,OAL TYPE-I-SU OAL TYPE-I-SU PRECAST SPECIALTIES f!!,elO 18 C2.06
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty)
PULL BOX,NO COVER 13"X 24"X 12"ELECTRICAL PG1324BA12 QUAZJTE d 3.00 100 12 ;00,00
PULL BOX,17"X30"X 18"WITH COVER QUAZITE PG1730BA18 QUAZITE 1� .00 24
COVER,ONLY ELECTRICAL 13"X 24"X 12" PG1324HAO017 QUAZITE r 3?,00 120 i p0
COVER,17"X 30" ELECTRIC BOLT DOWN PULL BOX PG1730HAO017 QUAZJTE , .d 0 6 .00
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty)
COVER,1/2"ROUND BLANK WEATHER PROOF SSB RED DOT -74 12 , ( Z
ICOVER,1/2"HOLE ROUND WEATHER PROOF S1 RED DOT ( Z 12 3,
For any additional related manufacturer items that do not appear on the attached bid form pleas e state percentage discount that will be offered to the Ci : %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty
POLE,12'RITORNO COMPLETE ASSY RRA1 H1 50T6SV24ORP12RECL RRA-1-H150T6SV240 SELUX 0 d 6
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the CI!X: %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty)
FIXTURE,40OW MH PARAFLOOD LIGHT MULTI- PARA400MA-8 e 4 VR 0NCO 6
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the City: %.
ANNUAL
DESCRIPTION PART# MANUFACTURER UNIT COST ESTIMATED TOTAL (Unit
QUANTITIES Cost x Qty)
POLE,13'STRESSCRETE,COLOR:ECLIPSE,FIN:ETCHED KTH13FBPGTFBPSSE10AG STRESSCRETE do 12 0.06
POLE,13'STRESSCRETE,COLOR:ECLIPSE,FIN:ETCHED KCC12 G S11-FC STRESSCRETE 00 12 17.00
POLE 13'PATTERENED CONCRETE COLOR:ECLIPSE BLACK,DIRECT BUR KCC12-G-S10-DB STRESSCRETE 6 D 4 7�.d 0
POLE,22'PATTERENED CONCRETE,COLOR:MIDNIGHT LACE,POLI KCH22-S10CMI140-20/30-DR STRESSCRETE J f!-d0 6 j-d6.p 0
POLE,22'PATTERENED CONCRETE,COLORWIDNIGHT LACE,POLI KCH22-S10C/W14020 STRESSCRETE 17(00 g 0 do
For any additional related manufacturer items that do not appear on the attached bid form please state percentage discount that will be offered to the Ci : %.
J i.v,'0r G#^— p .i (�� z r a �i�4,q ti i— �i/o�� ms's r ire ws
l 4000.00
LI6IIL rules, r-ixrures and Bases
Section 8,Appendix A
BID PRICE FORM
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W METAL HALIDE g 0r
SYLVANIA r 3, 6
200 ��®•oc
'OW METAL HALIDE B9TS k l
3.�e 500 Coo.6 OW METAL HALIDE BAS SYLVANIA
S t. SYLVANIA C
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'5W METAL HALIDE BALLA 100 DS �c SYLVANIA yy
;OWMETAL HALIDE BALLASTS °C
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100 GloB4O0
!OW METAL HALIDE B1+ttt�tSTS l( SYLVANIA
6. 6G 100
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!OOW METAL HALIDE°" AS C SYLVANIA (•DOB 50 B 6
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IW METAL HALIDE BALLASTS • SYLVANIA /'
(. �O 100
IOW METAL HALIDE BALLASTS SYLVANIA �
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50W METAL HALIDE BALLASTS • SYLVANIA 8., B 50
MW METAL HALIDE BALLASTS SYLVANIA
�®,•�Ji 50 6fL2•t�
)OW METAL HALIDE BALLASTS SYLVANIA 8:`�e 50
)OOW METAL HALIDE BALLASTS SYLVANIA
or an additional related manufacturer items that do not appear on the attached bid form please state percentage discount •l 50
.;:;:;:::;:;;;>::::::::.:::::::::::::!:::::::::::,:::::::-::::::;:.:;::.::::::::::::_::::::::::•::................. P
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ASE,14'X 18"X 4'CONCRETE,3 BOLT 8"BOLT CIRC LPB1 1POULSON4--1/2BT U,S.PRECAST 12
ASE,14"X 18"X 4'CONCRETE,4 BOLTS"BOLT CIRC LPB2/HAPCO 3--314"BT U.S,PRECAST 6
or any additional related manufacturer items that do not a pear on the attached bid form please state percentage discoun
: _ -:::_::::>: ::::::::__::::.::;:::'::....::•:::::-.:•:•:::_...._.-._.. t that Will b °
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e City:
bESCR ..: :....:..... .. .. .:.... ..:.:...............................:........_._
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IXTURE,100WT,12OV,POLE TYPE UNQ SOL HPS RLPT-100HP-12-8K-33
or n additional related manufacturer items that do not appear on the attached bid form please state UNIQUE
erce to SOLUTIONS 1...�® ... ....__.12.:.: '...®�•6.6
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DOLE,13'&'3 BOLT ROUND SPUN ALUMINUM VALMONT 1908-T3P2-HH
or an additional related manufacturer items that do not appear on the attached bid form please state percentaMe d sc ®`•o® 12 ®00
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'LOBE,CUSTOM WHITE ACRYLIC DRUM NO METAL RINGS CUSTOM LAGORCE VAN TEAL
3
3LASS,REPLACEMENT PANEL FOR FIXTURE MOTHER PEARL CUSTOM HOLOCAUST MEMORIAL VAN TEAL
I00
3LASS,CYLINDER"ACRYLIC"8"DIA X 24"X 114"TH X 23-314" CUSTOM BEACHBOWL VAN TEAL 2
=or an additional related manufacturer items that do not appear on the attached bid form please state percents a disc
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Q
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)OOR,20'BLK ALUM POLE,ACCESS WLDR078 Ai!�Tn IES
=or an additional related manufacturer items that do not appear on the attached bid form please state percents eld discount tha
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DOLE,4'X 4"SQ FIBERGLASS,36"L,2-3/8"X 3-1/2"TENON E10030974 WHATLEY 18
For an additional related manufacturer items that do not a pear on the attached bid form please state percentage discount that will be offered to the City:
31��,80
Page 1 of 1
AP.PENDEX..._��.0
- �Section--6---1t-ems- -6 m 5 ; 6 . 6r-6 .--8f-6-. 9
Annette Odette
To: StevenWilliams @miamibeachfl.gov
Subject: ITB 2014-069SW LightPoles Fixtures and Bases
RE: Item 6.5 of ITB 2014-069SW Light Poles, Fixtures and Bases
9
Dear Mr. Williams,
We have attempted to comply with the requirement stated in the
above referenced item concerning a Supplier-Evaluation Report on
line directly from Dun & Bradstreet. We tried several times but were
unable to connect to the link supplied in your ITB.
Sincerely,
Annette Odette
for Tim Ford
Annette Odette
Administrative Assistant
South Dade Lighting,Inc.
South Dade Electrical Supply,Inc.
13100 SW 87th Ave
Miami,FL 33176
305-238-7131 x317
Fax 305-251-5254
I !X'
L�
2/10/2-014
i
CITY OF MIAMI BEACH
ITB NO 2014-069-SW
Light Poles, Fixtures and Bases
Section 6-Bid Certifications & Affidavits
6.6. References & Past Performance
Kendall Electric, Inc.
Ramon Bardelas (Owner)
6705 S. W. 145 Street � k'r
Miami, FL 33158
305-238-7033
Email: Kendallelec @bellsouth.net
Proposer provided various lighting fixture packages (including site and street lighting)
to Kendall for Miami-Dade College projects and also projects at Mater Lakes and
Moore Park.
Tri-City Electric Co. Inc. (TCE) ' 1
Roddy Borden Vice Pres. v
( )
625 N. W 16 AVE
Miami, FL 33125
305-642-7822
Email: roddyborden @tceinc.com
Proposer provided various lighting fixture packages to TCE for large hospital projects at
various Baptist Health hospitals
P.M. Electrical Contractors (PME)
98720 S. W. 130 St.
Miami, FL 33176
305-796-4940
Email: pmelectricalcontractor @yahoo.com
Proposer provided to PME a very large amount of lighting products (including site
lighting, walkway bollards, and other lighting) for the South Pointe Park project.
a"p e;a
CITY OF MIAMI BEACH
ITB NO 2014-069-SW
Light Poles, Fixtures and Bases
Section 6-Bid Certifications & Affidavits
6.8. Vendor Campaign Contributions.
Majority Owner, Don C. Elliott, has not contributed to the campaign either
directly or indirectly, of a candidate who has been elected to the office of
Mayor or City Commissioner of the City of Miami Beach.
6.9 Code of Business Ethics.
In lieu of submitting a Code of Business Ethics, as required by City Resolution
NO.2000=23879, proposer will adopt the City of Miami Beach's Code of Business
Ethics.
.i
"APPENDEX D" -Se.ction 4 . 4 . 2 ITB NO 2014-069 SW Light Poles, Fixtures
-.and -Bases..
Tim Ford
From: Jeff Dworkin [litejeff @aol.com]
Sent: Monday, February 10, 2014 12:06 PM
To: Tim Ford
Subject: Miami beach
To whom it may concern
South Dade electric supply is an authorized dealer of king lighting, Stresscrete and
Mainstreet poles along with Greenlee lighting ( Lsi industries) Jeff Dworkin Agent for
above Lighting concepts and systems
Sent from my iPhone
1
�
"APPENDEX D" Section 4. 4 . 2 ITB NO 2014—'069 Page 1 of 1
SW"'Light Poles, Fixtures and
Bases
Tim Ford
.......................................................................................................................................................................................................................................................................................................................................................................................................................................
From: Schwalm, Maria T[Maria.SchwaIm @AcuityBrands.com]
Sent: Monday, February 10, 2014 8:55 AM
To: Tim Ford
Subject: RE: Send data from MFP07553609 02/0712014 15:51 CITY OF MIAMI BEACH ITB#2014-069-SW
To whom it may concern,
This is to certify that South Dade Electrical Supply is a Holophane Authorized Distributor,therefore they have
authorization to sell Holophane brand products to the City of Miami Beach.
If you have any questions please do not hesitate to contact me.
Thank you,
Manufacturer Sales Representative
Holophane
Miami-Dade& Monroe Counties, FL
Cell Phone: 305-299-3770
eFax line: 866-274-9383
Website- http://www.holophane.com
Please contact our project management team at Southeast Scales Support at SoutheastSo lesSupport@Holophone.com or 1-855-898-
8038 with RFQs,product questions,drawing requests and order or past sales inquiries.
f � •,-ate� �w „�v..sa...n,o�m>B va,x. �����.n �,�,.x•..,._.......e_.m. .,w�> .HMe,s -.... a ,,.... _._,m. .�,vc,• m+�.e. ,.,,..�
.-.. -ma
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-'�"�':r.,; �-:.,�.m�-x.•a:,,,,�.n.,...s..x>-.;:,,..••,v,e--wv;;m-or>••.,arr:�,«cxr<.Mn>..�:•.<-wa.,-a:-..ov�roxn-im exar,..�mrv.•�•oxrnr�»x,..,e�ner<.r�_em:xxrxr.�e.:<...�.�n,w..mss.-.;r,•,,voz�..;m.,ae-a,�r..F-x;-a.:x-.,,:w-..xwT.-�x� -.c�.x-,-.>�,r-_ x„-..w..vrx;�;a:�:••a�+--o--.-:-:r:'�
2/10/2014
"APPENDEX D" Section 4 . 4 . 2 ITB NO 2014-069 SW Light P�ol.-es Fixture and
Bases
To: Miami Beach (BID#ITB2014-069SW)
Department of Procurement Management
1700 Convention Center Drive
Miami Beach, FI 33139
Please be advised that South Dade Electric is one of our distributors,that can purchase and sell all of our
factory lines,which includes, for this bid, the following:
Hapco Poles
Lithonia Lighting
Whatley Poles
Bega Lighting
Louis Poulsen Lighting
Thank You
Garry Pope
Power& Lighting Systems, Inc.
3832 Shipping Ave
Coral Gables, FI 33138
305-992-4546
"APPENDEX D" Section ,4 . 4 . 2 ITB No 2014 H9 SW Light Poles Fixtures and
_ -- - .
_ a
M_ :
u
.;
p..p.•ar y b
2/10/2014
To whom it May Concern,
Municipal Lighting Systems, Inc. is the
Manufacturer's representative in South Florida
for the following Manufacturers:
Akron Foundry
Flagpoles Inc
GE Lighting Systems
P&K pole products
Valmont Industries
Please be advised by these means that South Dade
Electric is an Authorized Distributor in good standing and
seller of above branded products.
Regards,
.lose Vasquez
- Quotations Manager
7035A SW 47th Street Miami, Florida 33155 Tel.: (305) 666-4210 Fax: (305) 666-4211
9673 Campi Drive Lake Worth, Florida 33467 Tel.: (561) 641-5301 Fax: (S61) 641-5302
ITB No . 2014-069 SW LIGHT POLES, "APPENDEX D" Section 4 . 1 . 2
FIXTURES AND Bases
",HUBBELL) .
Fred Leykamm
Regional Sales Manager
368 Tymber Run
Ormond Beach,F4 32174
Tel: 386-405-3753
Fax:
E-Mail: ffleykamm @hubbell.com
February 10th,2014 r
SUBJECT: South Dade Electric Supply Authorized Hubbell/Quazite distributor
To Whom It May Concem,
South Dade Electric Supply is an authorized Hubbell/Quezite distributor, If you have any questions or concerns, please
contact me directly.
Sinc rely,
red Leykam
Regional Sales Manager
CUSTOM S 1 OM "w 1N�c64TEl W
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CON OSIT PiiO
1
Page 1 of 2
Tim Ford
From: Williams, Steven - Procurement•[StevenVililliams @miamibeachfl.gov]
Sent: Wednesday, January 15, 2014 3:05 PM
To: 'BILL.LEE AVISPL.COM'; 'HGROSS@AMERICANPLUM.NET';
'SNL.DELRAYBEACH@ANIXTER.COM'; 'S LEVI NE@CITYM SUPPLY.COM';
'JOHN.HUGH ES2 @AWC-INC.COM'; 'SALES @BRELECTRONIC.COM'; 'HECTOR @SFC-
MIA.COM'; 'OPALOCKA0169 @CES-US.NET'; 'JGONZALEZ ,ASK4CII.COM';
'CON DOEL @BELLSOUTH.NET'; 'M.SOTO @EWMIAMI.COM';
'MFRESCO @COOPERGENERAL.COM'; 'RAY @CORCELCORP.COM';
'IN FO @DENMARF USES.NET'; 'EUSCO @BELLSOUTH.NET'; 'GOVSALES @FASTENAL.COM';
'mg ualnd @fastena1.com'; 'CRAIG @FUSACO RP.COM'; 'pablo.ortiz @GEXPRO.COM';
'FP4261 @GMAIL.COM'; 'GLOBALELS @BELLSOUTH.NET';
'LAZARO.ECHEVARRIA @GRAYBAR.COM'; 'ernesto.fernandez @graybar.com';
'ALUCANESE @HAMMONDELEC.COM'; 'JAI ME.GONZALEZ @HDSUPPLY.-COM';
'DOG EORGE @INTERLINEBRAN IDS.COM'; 'CAPINO @IESCOM IA.COM';
'DAVEA AAATOOL.NET'; 'BHART @KMELECTRIC.COM'; 'JEFFB @LASERSUP PLY.COM';
'LUNARIND @YAHOO.COM'; 'MADERELECTRICMOTORS @MSN.COM';
'MIKE @MAGADISTRIBUTORS.COM'; 'SALES @ECEMIAMI.COM';
'aurena @mercedeselectric.com'; 'LAPORTAV @MERCEDESELECTRIC.COM';
'FANSELMETTI @MIAMIBREAKER.COM'; 'ORDERS @NEWARK.COM'; 'DARIOSR @ATT.NET';
'RAYSELECTRIC @BELLSOUTH.NET'; 'DEBBIS @LEDTAMPA.COM';
'RAYSELECTRIC @BELLSOUTH.NET'; 'ROCKDISTRIBUTING @BELLSOUTH.NET';
'BRANCH MIA @MSCDIRECT,COM'; Bill Gatrell; 'GAVILA @REXELUSA.COM';
'hector.rod riguez @REXELU SA.COM'; 'STPEE tIORCOM59953 @BELLSOUTH.NET';
'BID @TESSCO.COM'; 'U SAL[GHT @BELLSOUTH.NET'; 'CWETZEL @GOCSC.COM';
'ANGEL.MARTIN EZ @WORLDELECTRICSUPPLY:COM'; 'gov480 @grainger.com';
'MIAMIGOVTEAM @GRAINGER.COM'; Tim Ford; 'aurena @mercedeselectric.com';
'Dale.Gates @graybar.com'; 'Hector.Rod riguez@Rexel USA.com'
Subject: ITB Light Poles, Fixtures and Bases
Attachments: ITB 2014-069SW Light Poles Fixtures and Bases.pdf
Please be advised that this Bid was previously released, however it has been re-released to allow sufficient time
for vendors to secure necessary price lists in order to respond appropriately.
SECTION 1, INSTRUCTIONS TO BIDDERS
CONTACT INFORMATK
Procurement Tel: Email:
Contact: (305) Stevenwilliams @rr
Steven 673-
Williams 7497
BID COPIES REQUIRED
Original Copies of Electronic
Signed Original Copies (CD-
Proposal: Signed ROM or
1 Proposal: Flashdrive)
0 1
BID SUBMITTAL DEADLINE
Due Date&Time: Location for Did
February Submittal:
6 2014 . City of Miami
, Beach
3:00 .m. Department
Bids that of
are not Procurement
1/16/2014
Page 2 of 2
received by Management
the due 1700
date &,time Convention
stated Center Drive,
herein or 3RD Floor
modified Miami
only via Beach,
written Florida
addendum 33139
will not be
considered
and will be
returned to
the bidder
SPECIAL CONDITIONS
3.1 PURPOSE: The City of Miami Beach, Florida, ("The City") is seeking bids from qualified firm (s) to provide the supply and
delivery of various Light Poles, Fixtures, Bases and other related items at various facilities located within The City for the
Departments of Property Maintenance and Public Works in accordance with the prescribed specifications and requirements.
Interested vendors are invited to submit bids in response to this ITB.
3.2 BIDDER QUESTIONS: Any questions or clarifications concerning this solicitation shall be submitted to the Department of
Procurement Management(DPM) in writing to the attention of the Procurement Contact named in Section 1, with a copy to the
City Clerk's Office, Rafael E. Granado via e-mail: RafaelGranado(a miamibeachfl.gov ; or facsimile: 786-394-4188. The Bid
title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later
than ten (10) calendar days prior to the scheduled Bid opening date a *January 27, 2014. All responses to
questions/clarifications will be sent to all prospective bidders in the form of an addendum.
3.3 PRE-BID MEETING: N/A
MIAMMEACH
Steven!Williams
Procurement Coordinator
Department of Procurement Management
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7497/Fax: 786-394-433O.htti)://www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant,
tropical, historic community.
1/1,6/,2014
I