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94-21082 Reso RESOLUTION NO. 94-21082 RESOLUTION APPROVING CONTRACT WITH THOMPSON & WOOD FOR INTERIM IMPROVEMENTS OF LINCOLN ROAD WHEREAS, the City of Miami Beach has concurred with the Lincoln Road Task Force that improvements of the Street is a very high priority; and WHEREAS, the Lincoln Road Task Force has concluded its Phase I planning effort of which the Design Architectural Firm of Thompson & Wood was the design team; and WHEREAS, the City Commission on January 17, 1994, endorsed. the- Phase I effort and directed the development of an interim improvement plan for Lincoln Road; and WHEREAS, the previous contract with Thompson & Wood allows them to continue with additional phases. NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Clerk be authorized to execute a contract with Thompson & Wood for interim improvements for Lincoln Road. PASSED AND ADOPTED THIS 2nd ='DAY OF rch 1994. MAYOR ATTEST: CITY CLERK FORM APP VED LEGS T. f , Date y v -2- CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010 FAX: (305)673-7782 COMMISSION MEMORANDUM NO. _ TO: Mayor Seymour Gelber and DATE: March 2, 1994 Members of the City Commission FROM: Roger M. Ca Clry Manager SUBJECT: APPROVAL OF CONTRACT WITH THOMPSON & SNOOD FOR INTERIM IMPROVEMENTS OF LINCOLN ROAD ADMINISTRATION RECOMMENDATION: It is recommended that the City Commission authorize the Mayor and City Clerk to execute the attached contract in substantial form for services to Thompson & Wood to design interim improvements for Lincoln Road. I BACKGROUND The City Commission, on January 19, 1994, authorized a series of actions to move Lincoln Road ahead. See attached memorandum from January 19, 1994 City Commission agenda. The assessment district and major improvements contract are in process, however, the Commission also approved moving_ ahead with approximately $800, 000 in short-term improvements. ANALYSIS The attached contract is for the design services to effectuati those improvements for a price not to exceed $60, 000 . The Administration has also assigned Jack Lubin to manage the improvement project for a timely completion. CONCLUSION The contract should be approved to keep the improvements on schedule. RMC: j ph Attachment 0 9 -1 AGENDA ITEM ' DATE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA (CITY) AND THOMPSON AND WOOD (CONSULTANT) FOR PHASE I IMPROVEMENTS TO LINCOLN ROAD THIS AGREEMENT made this 2nd day of March , 1994 by and between the CITY OF MIAMI BEACH, FLORIDA hereinafter called the "City", which term shall include its officials, successors, legal representatives, and assigns, and THOMPSON and WOOD, hereinafter called the "Consultant". SECTION 1 DEFINITIONS Agreement: This written Agreement between the City and the Consultant. City Manager: "City Manager" means the Chief Administrative officer of the City. Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an independent contractor, and not an agent or employee of the City. Final Acceptance: "Final Acceptance" means notice from the City to the Consultant that the Consultant's Services are complete as provided in Section 4.8 of this Agreement. Fixed Fee: Fixed amount paid to the Consultant to allow for its costs and margin of profit. Project Coordinator: An individual designated by the City Manager to coordinate, direct and review on behalf of the City all technical matters involved in the Scope of Work. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139. Services: All services, work and actions by the Consultant performed pursuant to or undertaken under this Agreement described in Section 2. Termination: Termination of Consultant Services as provided in Section 4.9 of this Agreement. Task: A discrete portion of the Scope of Services to be accomplished by the Consultant, as described in Section 2 herein, if directed and authorized. -2- SECTION 2 SCOPE OF WORK AND SERVICES REQUIRED The Scope of Work for this project to be performed by the Consultant is set forth in Exhibit "A", entitled "Scope of Services". SECTION 3 COMPENSATION 3.1 FIXED FEE Consultant shall be compensated for the Services performed herein on a fixed fee basis not to exceed Fifty Six Thousand and no/100 Dollars ($56,000.00), for providing the Services as set forth in Exhibit "A" hereto. 3.2 METHOD OF PAYMENT Payment shall be made to the Consultant pursuant to invoices submitted by the Consultant which detail percentage of completion of the services as set forth in Exhibit "A". Invoices shall be accompanied by a narrative progress report which supports the invoices, and shall contain a statement that the items set forth therein are true and correct and in accordance with the Agreement. Payments of such invoices shall be made within 30 days of receipt by City. -3- SECTION 4 GENERAL PROVISIONS 4.1 RESPONSIBILITY OF THE CONSULTANT With respect to the performance of the Services, the Consultant shall exercise that degree of skill, care, efficiency and diligence normally exercised by recognized professionals with respect to the performance of comparable Services. In its performance of the Services, the Consultant shall comply with all applicable laws and ordinances, including but not limited to applicable regulations of the City, County, State, Federal Government, ADA, EEO Regulations and Guidelines. 4.2 PUBLIC ENTITY CRIMES State of Florida Form PUR 7068,Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes, Exhibit "C", shall be filed by Consultant. 4.3 PROTECT MANAGEMENT The Consultant shall appoint a qualified individual acceptable to the City to serve as Project Manager for the Services who shall be fully responsible for the day-today activities under this Agreement and who shall serve as the primary contact for the City's Project Coordinator. 4.4 TIME OF COMPLETION The Services to be rendered by the Consultant shall be commenced upon receipt of a written Notice to Proceed from the City subsequent to the execution of this Agreement, and Consultant shall adhere to the completion schedule as referenced by Exhibit "A" hereto. -4- A reasonable extension of time shall be granted in the event the work of the Consultant is delayed or prevented by the City or by any circumstances beyond the reasonable control of the Consultant, including weather conditions or acts of God which render performance of the Consultant's duties impracticable. 4.5 NOTICE TO PROCEED Unless directed by the City otherwise, the Consultant shall proceed with the work only upon issuance of a Notice to Proceed by the City. 4.6 OWNERSHIP OF DOCUMENTS AND EQUIPMENT All documents prepared by the Consultant pursuant to this Agreement are related exclusively to the Services described herein, and are intended or represented for ownership -by the City. Any reuse shall be approved by the City. 4.7 INDEMNIFICATION Consultant agrees to indemnify and hold harmless, the City of Miami Beach and its officers, employees and agents, from and against any and all actions, claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees, for personal, economic or bodily injury, wrongful death, loss of or damage to property, in law or in equity, which may arise or be alleged to have arisen from the negligent acts or omission or other wrongful conduct of the consultant, employees, or agents in connection with the Consultant's performance of service pursuant to this Agreement; and to that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgements which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys fees expended by the City in the defense of such claims and losses, including appeals. The parties agree that one percent (1%) of the total Compensation to the Consultant for performance of this Agreement is the specific consideration from the City to -5- the Consultant for the Consultant's Indemnity Agreement. The Consultant's obligation under this article shall not include the obligation to indemnify the City of Miami Beach and its officers, employees and agents, from and against any actions or claims which arise or are alleged to have arisen from negligent acts or omissions or other wrongful conduct of the City and its officers, employees and agents. The parties each agree to give the other party prompt notice of any claim coming to its knowledge that in any way directly or indirectly affects the other party. 4.8 INSURANCE REQUIREMENTS The Consultant shall not commence any work pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. The Consultant shall maintain and carry in full force during the term of this Agreement and throughout the duration of this project the following insurance: 1. Consultant General Liability in the amount of $1,000,000.00. A certified copy of the Consultant's (and any subconsultants') Insurance Policy must be filed and approved by the Risk Manager prior to commencement. 2. Workers Compensation & Employers Liability as required pursuant to Florida statute. - 3. Thirty (30) days written notice of cancellation or substantial modification in the insurance coverages must be given to the City's Risk Manager by the Consultant and his insurance company. 4. The insurance must be furnished by insurance companies authorized to do business in the State of Florida and approved by the City's Risk Manager. 5. Original certificates of insurance for the above coverages must be submitted to the City's Risk Manager for approval prior to any work commencing. These certificates -6- Y will be kept on file in the office of the Risk Manager, 3rd Floor, City Hall. 6. The Consultant is responsible for obtaining and submitting all insurance certificates for their consultants. All insurance policies must be issued by companies authorized to do business under the laws of the State of Florida. The companies must be rated no less than "B+" as to management and not less than "Class VI" as to strength by the latest edition -of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City's Risk Manager. Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and obligations under this Section or under any other portion of this Agreement, and the City shall have the right to obtain from the Consultant specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverages. 4.8.1 Endorsements All of Consultant's certificates, above, shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the-policy. 4.8.2 Certificates Unless directed by the City otherwise, the Consultant shall not commence any services pursuant to this Agreement until the City has received and approved,-in writing, certificates of insurance showing that the requirements of this Section (in its entirety) have been met and provided for. 4.9 FINAL ACCEPTANCE When the Consultant's Services have been completed, the Consultant shall so -7- advise the City in writing. Final Acceptance shall not constitute a waiver or abandonment of any rights to remedies available to the City under any other Section of this Agreement. 4.10 TERMINATION SUSPENSION AND SANCTIONS 4.10.1 Termination for Default If through any cause within the reasonable control of the Consultant, the Consultant shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to this Agreement, the City shall thereupon have the right to terminate the Services then remaining to be performed by giving written notice to the Consultant of such termination which shall become effective upon receipt by the Consultant of the written termination notice. In that event, all finished and unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports and other work products prepared by the Consultant and its subcontractors shall be properly delivered to the City and the City shall compensate the Consultant in accordance with Section 3 for all Services performed by the Consultant prior to Termination. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the Consultant and the City may reasonably withhold payments to the Consultant for the purposes of set off until such time as the exact amount of damages due the City from the Consultant is determined. 4.10.2 Termination for Convenience of City The City may, for its convenience, terminate the Services then remaining to be performed at any time by giving written notice to Consultant of such termination, which shall become effective seven (7) days following receipt by Consultant of the written -8- termination notice. In that event, all finished or unfinished documents and other materials as described in Section 2 shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this Section, the City shall compensate the Consultant for all Services actually performed by the Consultant and reasonable direct costs of Consultant for assembling and delivering to City all documents. Such payments shall be the total extent of the City's liability to the Consultant upon a Termination as provided for in this Section. 4.10.3 Termination for Insolvency The City also reserves the right to terminate the remaining Services to be performed in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 4.10.2. 4.10.4 Sanctions for Noncompliance with Nondiscrimination Provisions In the event of the Consultant's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such Sanctions as the City or the State of Florida may determine to be appropriate, including but not limited to withholding of payments to the Consultant under the Agreement until the Consultant complies and/or cancellation, termination or suspension of the Services, in whole or in part. In the event the City cancels or terminates the Services pursuant to this Section the rights and obligations of the parties shall be the same as provided in Section 4.10.2. 4.10.5 Changes and Additions Each such change shall be directed by a written Notice signed by the duly authorized representatives of the Consultant. Said Notices shall provide an equitable adjustment in the time of performance, a reallocation of the task budget and, if applicable, -9- any provision of this Agreement which is affected by said Notice. The City shall not reimburse the Consultant for the cost of preparing Agreement change documents, written Notices to Proceed, or other documentation in this regard. 4.11 ASSIGNMENT TRANSFER OR SUBCONTRACTING The Consultant shall not subcontract, assign, or transfer any work under this Agreement without the written consent of the City. When applicable and upon receipt of such consent in writing, the Consultant shall cause the names of the consulting firms responsible for the major portions of each separate specialty of the work to be inserted into the pertinent documents or data. The Consultant shall include in such subcontracts the appropriate versions of the Sections of this Agreement as are necessary to carry out the intent of this Agreement, as instructed by the City. 4.12 EQUAL EMPLOYMENT OPPORTUNITY In connection with the performance of this Agreement, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, sex, age, national origin, place of birth, marital status, or physical handicap. The Consultant shall take affirmative action to ensure that applicants are employed and that emprloyees are treated during their employment without regard to their race, color, religion, ancestry, sex, age, national origin, place of birth, marital status, disability, or sexual orientation. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or termination; recruitment or recruitment advertising; layoff or termination; rates of pay, or other forms of compensation; and selection for training, including apprenticeship. 4.13 CONFLICT OF INTEREST The Consultant agrees to adhere to and be governed by the Metropolitan Dade -10- County Conflict of Interest Ordinance (No. 72-82), as amended; and by the City of Miami Beach Charter and Code, which are incorporated by reference herein as if fully set forth herein, in connection with the contract conditions hereunder. The Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirectly which should conflict in any manner or degree with the performance of the Services. The Consultant further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Consultant. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising therefrom. 4.14 PATENT RIGHTS; COPYRIGHTS; CONFIDENTIAL FINDINGS Any patentable result arising out of this Agreement, as well as all information, design specifications, processes, data and findings, shall be made available to the City for public use. No reports, other documents, articles or devices produced in whole or in part under this Agreement shall be the subject of any application for copyright or patent by or on behalf of the Consultant or its employees or subcontractors. 4.15 NOTICES All communications relating to the day-today activities shall be exchanged between the Project Manager appointed by Consultant and the Project Coordinator designated by the City. The Consultant's Project Manager and the City's Project Coordinator shall be designated promptly upon commencement of the Services. All other notices and communications in writing required or permitted hereunder may be delivered personally to the representatives of the Consultant and the City listed below or may be mailed by registered mail, postage prepaid (or airmailed if addressed -11- to an address outside of the city of dispatch). Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: Thompson and Wood Benjamin Wood, AIA 14 Story Street Cambridge, MA 02138 (617) 349-3600 TO AGENCY: Office of The City Manager Attn: Assistant City Manager Harry Mavrogenes 1700 Convention Center Drive Miami Beach, FL 33139 (305) 673-7010 WITH COPIES TO: Office of the City Attorney City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 Notices hereunder shall be effective: If delivered personally, on delivery; if mailed to an address in the city of dispatch, on the day following the date mailed; and if mailed to an address outside the city of dispatch on the seventh day following the date mailed. 4.16 LITIGATION IURISDICTION Any litigation between the parties, arising of, or in connection with this Agreement, shall be initiated in the court system of the State of Florida. -12- 4.17 ENTIRETY OF AGREEMENT This writing and the Scope of Services embody the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written with reference to the subject matter hereof that are not merged herein and superseded hereby. The Scope of Services are hereby incorporated by reference into this Agreement to the extent that the terms and conditions contained in the Scope of Services are consistent with the Agreement. To the extent that any term in the Scope of Services is inconsistent with this Agreement, this Agreement shall prevail. No alteration, change, or modification of the terms of this Agreement shall be valid unless amended in writing, signed by both parties hereto, and approved by the City Commission of the City of Miami Beach. This Agreement, shall be governed by and construed according to the laws of the State of Florida. 4.18 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of Fifty Six Thousand and no/100 Dollars ($56,000.00). Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of $54,000.00 less the amount of all funds actually paid by the City to Consultant pursuant to this agreement. -13- l Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of $56,000.00 which amount shall be reduced by the amount actually paid by the City to Consultant pursuant to this agreement, for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon City's liability as set forth in Florida Statutes, Section 768.28. 4.19 ARBITRATION Any controversy or claim for money damages arising out of or relating to this Agreement, or the breach hereof, shall be settled by arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association, and the arbitration award shall be final and binding upon the parties hereto and subject to no appeal, and shall deal with the question of the costs of arbitration and all matters related thereto. In that regard, the parties shall mutually select one arbitrator, but to the extent the parties cannot agree upon the arbitrator, then the American Arbitration Association shall appoint one. judgement upon the award rendered may be entered into any court having jurisdiction, or application may be made to such court for an order of enforcement. Any controversy or claim other than a controversy or claim for money damages arising out of or relating to this Agreement, or the breach hereof, including any controversy or claim relating to the right to specific performance shall be settled by litigation and not arbitration. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be -14- 7 executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: B � 4 By: Y City Clerk (20MPSON or FOR CONSULTANT: AND WOOD ATTEST: By: Secretary Preside t APPROVED AS TO FORM: Corporate Seal Leja"r Department Date RJA/true-3/10/94 RJAdsk1\a:\tonAwood.agr -15- EXHIBIT "A" Page 1 of 3 Phase I Implementation (Early Action Plan) Proposal for Design and Supervision Services Lincoln Road, Miami Beach, Florida Thompson and Wood is pleased to submit the following summary of a scope of work and fee proposal for services in conjunction with Phase I improvements to Lincoln Road. These services will cover the design and construction adminstration for those improvements listed in the $779,000.00 budget approved by the City Commission on January 19th, 1994. This work is an extension of the Lincoln Road Master Plan and Design Guidelines begun in March of last year. The work, that has already begun as you know,will include: Mature Shade Tree Program (completion mid-May) 1. Tree and landscape inventory for the entire Mall,from Alton to Washington. All existing vegetation to be recorded on scaled base drawings of the Mail. 2. Tree search of South Florida for mature specimen shade trees suitable for relocation to Lincoln Road. Search will include survey documentation providing for details on size, type and condition, specific locations and owner/supplier information, and a photograph of each tree. 3. Specifications for Tree Protection,temporary irrigation (pre-Phase 11),and installation supervision in late April and early March. 4. Assist Lincoln Road Director in the formulation of a Tree Maintenance Program 5. Coordinate tree locations with existing and to the extent possible, proposed underground utilities. The assumption here is that utility and survey information will be made available under a separate contract (see Pre-design Services, Phase II Implementation). Temporary Surface (color coat/paint finish) for Mall 1. Select and specify surface color and type of finish, producing altemates for value engineering and budget purposes 2. Advise as to other temporary surface treatments and repairs that could be ac complished within the budget. 3. Supervise surface improvements including accommodation of pavement removal in conjunction with Mature Shade Tree Program New Uplight Installations 1. Working with existing electrical supplies;locate new uplights within existing landscape. features. 2. Select and specify new uplight fixtures and types of installations. 3. Budget permitting, add additional special lighting features to landscape and architectural features that will remain in final, Phase II Design and Implementation. These include Lapidus Shade Structures. Demolition and Clean-up 1. Identify those defunct streetscape elements to be removed, including pedestrian light fixtures, extraneous signage, and outmoded elements (e.g.: the wood and red tile lean-to awnings on the 400 Block). 2. Work with the Task Force,the City, and the MBDC(especially Facade Improvement)to coordinate suitable replacement elements where necessary. Lapidus Shade Pavilion Restoration 1. Work with Task Force to determine extent of restoration. Provide a cost-to-benefit assessment of restoration versus new construction for the existing information booth on the 400 Block. EXHIBIT "A" Page 2 of 3 2. Determine the extent of work that can be accomplished within the budget prior to finalized Phase II Plans. Select and specify paint finishes and surface treatments. 3. Make provisions in design/restoration details for new lighting of pavilions in Phase II. If feasible, include in New Uplight Program temporary lighting of the pavilions. 4. It is assumed that any major alterations of these shade structures, if deemed necessary, will be deferred to Phase II. Design and engineering fees associated with alterations will come under the Phase II a scope of work. these, if any, op Iconographic Signage on 17th Street Parking Garage 1. Working with Task Force representatives, develop alternative designs for the Parking Garage facades visible from 17th Street, the Convention Center, and Washington Avenue. 2. Coordinate this signage with any current or future marketing initiatives/graphic logo programs. 3. Provide detailed drawings of sign design and construction, including any engineering associated with structural supports and building anchors/attachments. Light Tower Modifications 1. Review current fixture type and installation. Provide cost-to-benefit analysis of fixture replacement versus retro-fit. 2. Select and specify fixture replacement/retro-fit and provide installation and mounting details, including all engineering (structural, mechanical, and/or electrical). Augment/Upgrade Plant Materials in Existing Planters 1. Select and specify additional plantings to replace and to augment existing material. Make allowances for extent of existing irrigation with minor improvements if this can be accomplished within the budget. 2. All plant materials installed in this Phase will be re-used in Phase II. 3. Assist Director in formulating a plan for maintaining these plants. During the contract period from February to mid-May,Thompson and Wood will have a representative in Miami Beach every two weeks. This visit will coincide with Process Management meetings and City Commission meetings when required. Ben Wood will be that representative whenever possible. His visits will be a minimum of two days not including travel. In addition to the services described in the preceding paragraphs, he will continue to assist the Task Force in matters direct) related to the implementation of Phase 1,the"Early Action Plan". He will also participate in Y P Services Contract for Phase II that will run concurrent) with the work proposed the Pre Design Serve Y P Po here. Pre-Design Services will include construction cost estimating and value engineering, infrastructure assessment (to include alternate scenarios for upgrades and replacements), and assisting the Director and Task Force in financial plans and assessment strategies and formulas in conjunction with the establishment of two assessment districts. Included in this fee proposal are the services of a local landscape firm to assist Thompson and Wood in the Mature Shade Tree Program and in the selection of plants to augment those that currently exist in the planters. A representative of this firm, Strelkow and Associates, will be available for weekly meetings and/or reports to the Director and Process Management Committee. The fee quoted herein is in addition that contracted for in the Master Plan Contract. All the work in Phase I,the "Early Action Plan", is scheduled for completion in mid-May. This fee proposal does not contemplate or make provisions for any work beyond that time (see attached schedule). The scope of work and fees for Phase II, with completion at the end of October of 1995, are currently being negotiated with the Director and the City Manager's office. These are seen as separate negotiations with a separate construction budget and schedule. Any overlap between the services provided between these two phases will be coordinated in the Pre-Design Services portion of the Phase II contract. I EXHIBIT "A" Page 3 of 3 Reimbursables, including travel and third party reprographic costs, are not included in the following proposed lump sum. With eight trips contemplated, expenses will simply be billed to you at cost, itemizing airfare re ro ra p hic accommodation expenses, etc. The fee proposed for this work is a lump sum of$56,000.00, payable in three equal installments of $15,000.00 and one final payment of$11,000, billed at the end of each month for the months of February, March, April, and May.