94-21242 Reso r
s, Jr r
RESOLUTION NUMBER 94-21242
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT WITH THOMPSON AND WOOD,
INC. , FOR ARCHITECTURAL AND ENGINEERING
SERVICES FOR PHASE II OF THE LINCOLN ROAD AREA
CAPITAL IMPROVEMENT PROJECT.
WHEREAS, the City has been involved with the Lincoln Road Task
Force and sponsored the planning process for the revitalization of .
the Lincoln Road Area; and
WHEREAS, pursuant to the visioning process vital to this
revitalization, many of the country' s outstanding designers and
planners were on teams that responded to the request for proposals
for the original planning process; and
WHEREAS, after public input and interaction, the team which
included architects from the firm of Thompson and Wood, Inc. , were
selected to prepare the Master Plan and the Phase I Improvement
Plan for the Lincoln Road Area; and
WHEREAS, it is the City' s desire, in proceeding toward Phase II of
the Lincoln Road Area Capital Improvements Project, to continue to
retain the aforestated architectural team.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Clerk are authorized to execute an Agreement, attached as
"Exhibit A" , with Thompson and Wood, Inc. , for Architectural and
Engineering Services for Phase II of the Lincoln Road Area Capital
Improvement Project .
PASSED and ADOPTED this 27th July 19 4 .
Mayor
ATTEST:
FORM APPROVED
CITY CLERK LEGAL DEPT
RMC :JL:pp By
cjack.[/Ben%ood.res -- L)_� M
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010
FAX: (305) 673-7782
COMMISSION MEMORANDUM NO.
TO: Mayor Seymour Gelber and DATE: July 27, 1994
Members of the City Commission
FROM: Roger M. Carlte
City Manager
SUBJECT: ARCHITECTURAL,ENGINEERING,AND DESIGN SERVICES
FOR PHYSICAL IMPROVEMENT OF THE LINCOLN ROAD
DISTRICT WITH THOMPSON AND WOOD, INC.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission approve the Contract for Architectural and Engineering
Services to accomplish the Physical Improvements of the Lincoln Road Capital Improvement District#1, with the
firm of Thompson and Wood, Inc. This work will_include design services, permitting, graphics, geotechnical
services, and an arts program to include fountain design and signage.
BACKGROUND
For more than two years, the City has worked with the Lincoln Road Partnership (formerly Lincoln Road Task
Force)and sponsored the planning process for the revitalization of Lincoln Road. In October of 1992, an RFP was
issued seeking a multi-disciplined team of consultants to advise on the revitalization possibilities for Lincoln Road.
Many of this country's best designers and planners were represented on teams that responded. In January of 1993,
after much public input and interaction,the combined expertise of Forest City Ratner,Ben Thompson&Associates,
Kimley Horn,and others were chosen to do the Lincoln Road study. That contract was recently completed,yielding
a Master Plan Report and the recommendations for Phase I improvements to be completed by late May, 1994.
During that period, Ben Thompson & Associates divided as a firm, and Jane Thompson and Benjamin Wood
became the firm of Thompson and Wood, Inc.,keeping responsibility for completing this project. Ben Wood has
remained as the principal architect and designer for the Lincoln Road Capital Improvements Planning.
The obvious and exciting improvements done as part of Phase I have made Lincoln Road better. Now the need and
desire for Phase II improvements,including the chance to adjust and enhance the Phase I improvements,is pending.
Ben Wood will continue his role, identifying and securing the best team members for landscape, lighting, signage,
etc. As an example, the Administration is negotiating with Martha Schwartz, the landscape architect team with
Spillis Candela & Partners, Inc./Arata Isozaki, for the Bass Museum project to provide landscape architectural
services. Kimley Horn will be the team member to complete the hard engineering components of the project. As
additional subconsultants and selected,the recommendation will be reviewed by the Lincoln Road Partnership and
the City Commission.
I. The Architectural and Engineering Services will encompass:
I. The Lincoln Road"Mall Area" from the 400 through the 1000 Block. This will include pedestrian
oriented enhancements, beautification and infrastructure improvements.
2. The Road Ends within the District on the 200, 300, 1100, 1200, 1300 and 1400 Block of Lincoln
AGENDA
ITEM
DATE
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Road will have streetscape, roadway, and infrastructure improvements.
3. The North/South(cross streets)of Lincoln Road will have streetscape,roadways, and infrastructure
improvements to± 120 feet each of James and Drexel through Lenox Avenue, where they cross the
Central area.
4. The street extensions from the previously described North/South Centers will extend north t o p
Street and south approximately 150 feet. They will be included in the program of streetscae
roadway, and infrastructure improvements. p '
5• The North/South Cross Streets,Alton Road and Washington Avenue from 16th to 17th
Collins Avenue(west side only) 150 feet north, and 250 feet south of its intersection withrLin Lincoln
Road. oln
II. Description of physical rovements
men
1• Streetscape Improvements.
a. Mature shade tree program
b. Newly paved pedestrian walkways and sidewalks
C. Pedestrian vehicular roadway and special feature lighting
d. Lapidus shade structure restoration
e. New fountain design and restoration of selected, existing fountains
f. Landscape plans for new and existing planters, medians, and special amenity areas
g. Extension of irrigation plans including a drip irrigation system
h. Street furniture
i. Gateway information kiosks
j. Artist's/architect's design enrichment
k• A graphic and signage package
1• Other special features such as creative lighting, strobes, etc.
2. Roadway and Curb work
a. North/South Avenue Intersections
b. Documentation and specifications for repair and replacement
C. Signing and marking plans
d• Surface drainage plans
e• Maintenance of traffic plans
f. Signalization improvements
3. Infrastructure Improvements
a. Storm drainage
b. Potable water
C. Sanitary sewer
d• Electrical service
III. Public Involvement
1• During the Schematic and Subsequent Design Development Phase and before working drawings
begin, the Lincoln Road Partnership through the Board of Directors will review a minimum of three
Design Concepts that the architect will present. A special meeting of owners, tenants and residents
of the Capital istrict will be convened so that the.design team will be fully aware of
the input from said owners, tenants and residents. The City Administration will participate in the
meeting, and the results will be brought to the City Commission for review.. The purpose of the
above described process is to ensure that the maximum feasible public input is provided and the
results incorporated in the final design concepts.
2• Informal Public Meetings for dissemination of.information.
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3. Formal public meetings for review and action items.
IV. Arts Program
1. A budget of,not to exceed$146,000,has been provided for aesthetic enrichment of the basic design.
The cost will be a direct pass-thru with no mark-ups. The budget is broken down as follows:
a. Art Program Coordinator($25,000)
b. Fountain Design($60,000)
C. Graphic Design and Environmental Art Commissions ($61,000)
2. Cesar Trasobares of Miami has been selected by Thompson and Wood, Inc., as the Art Program
Coordinator,based upon input from the Lincoln Road Partnership. (see attached resume). Individual
artists and designers of local, national, and international importance will be contacted and
interviewed under a program administered by Mr. Trasobares. His responsibilities will include
administration and a comprehensive and compliant Arts Program in close coordination with the
Design Team, the Partnership, and the City.
3. Selection of artists and environmental designers will be the responsibility of the Design Team,the
Lincoln Road Partnership, and the City of Miami Beach.
V. Similar Projects
A review of similar projects to compare architectural and engineering costs are as follows:
1. Boca Raton has a$50 million project which began in 1988 and is on going with 80%completed as
of 1993. The project includes streetscape, infrastructure, paving, road works, street furniture,
signage, etc. The architectural and engineering services are approximately 19% of the total
construction cost.
2. In 1993, West Palm Beach completed a downtown streetscape project that cost $1.5 million.
Included was new paving,trees,street furniture, signage, etc. Basic Architectural and Engineering
services were 11%of the total expended.
3. Bayside,MiamL Miami which was built in 1988, by the Rouse Company had hard construction cost of$44
million. The basic services Architectural and Design Contract was 9.2% plus 3.2% for additional
services.
4. Century City Market Placg - Los Angeles, California, did major renovations in 1988. It had hard
construction costs of$14 million. The Architectural and Design basic service was 10% with an
additional architectural and design costs of 2.5%for special artistic requirements.
VI. Expenditures
1. To date, $165,000,which was the basic fee,has been spent for the development of the master plan.
Included in the plan was: Executive. Summary, Introduction, Market Analysis, Shared Vision,
Physical Development Plans, Cost Estimate and Phasing, Management and Marketing, Project
Financing, Business Incentives, Construction Mitigation, and the Conclusion.
2. Further, Phase I work created an immediate basic improvement of the Road including new lighting,
demolition and cleanup, repair plus coating of sidewalks, landscaping., and architectural design
services. The costs was $472, 743 of which $100,000 was a Federal Grant g
for Hurricane Relief.
VII. Basic Design Services
1. The Basic Design Fee is$1;404,000,and is 8.6%of the total budget of$16.3 million. This is a lump
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sum fee and is all inclusive and covers architectural, streetscape, landscape, lighting, infrastructure
and engineering design services,permitting, agency coordination,maintenance of traffic plans and
completion of a comprehensive construction mitigation plan. This fee is fixed for the
aforementioned basic services. Only a change in scope will incur additional costs and would have
to be approved by the Commission prior to inception.
2. Thompson and Wood, Inc., is the prime consultant for all services. Kimley Horn is a major sub-
consultant for all engineering including infrastructure of which a substantial portion is federally
mandated. Further, they will be responsible for the engineering to replace curbs, sidewalks, and
repaving of the roads in the district. $7.3 million of the $16.3 million required for the project will
be for this portion of the work. Thompson and Wood, Inc., will be augmented by preeminent
national and local landscape and plant material design expertise. Final selection of sub-consultants
will be determined after consultation with representatives of the Lincoln Road Partnership and
approved by the City Commission.
3. Other services,outside the basic fee,are third party contracts. The total cost for these services will
not exceed $113,000 and will be direct s.ass-thru without mark-ups.
P
a. Land Survey and Photography ($91,000)
b. Geotechnical Survey and Documentation($22,000)
Fu
1. The funds required for this project will be made available through a loan from the Sunshine State
Municipal Loan Pool until the construction is fully implemented and the assessments begin.
Property owners in the Lincoln Road Capital Improvements District#1 will contribute $4.5 million
collected over 15 years in annual assessments. The remaining $11.8 million will be repaid in part
by gas tax,water and sewer funds, and other Federal and State resources.
CONCLUSION
Approval of this contract will provide the Lincoln Road District with the plans and means to complete a successful
revitalization program. The City will benefit from a revitalized Lincoln Road. This will bring people and funds
to our City, provide jobs and will increase property values.
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH
AND THOMPSON &WOOD, INC. FOR PROVIDING PROFESSIONAL
ARCHITECTURAL AND ENGINEERING SERVICES FOR
THE LINCOLN ROAD AREA CAPITAL IMPROVEMENTS PROJECT
THIS AGREEMENT made and entered into this day of 994 by
and between the CITY OF MIAMI BEACH, a municipal corporation existing.under the laws of the State of
Florida(hereinafter referred to as City or Owner), having its principal offices at 1700 Convention Center Drive,
Miami Beach, Florida 33139 and THOMPSON AND WOOD, INC., a Massachusetts Corporation having its
principal offices at 14 Story Street, Cambridge, Massachusetts, 02138 (hereinafter referred to as Consultant or
Architect).
WITNESSETH:
WHEREAS, pursuant to its approval of Resolution No. 94-21165, which established the special
assessment district known as the Lincoln Road Capital Improvements District No. 1, City intends to proceed
with certain improvements including, but not limited to, new sidewalks, landscaping, irrigation, street
furnishings, roadway, traffic signal, lighting, utility, and drainage improvements for the overall redevelopment
ad revitalization of the Lincoln Road Area, as defined herein, (the Project); and
WHEREAS, the City desires to enter into an Agreement with the Consultant for performance of
architectural, engineering, and related professional services relative to this Project as more particularly
hereinafter set forth, for the study, design, preparation of construction documents, program management, and
public involvement, all as hereinafter stipulated.
WHEREAS, due to the intensive amount of engineering work required by the Project, the Consultant
intends to enter into a sub-consultant agreement with the firm of Kimley-Horn and Associates, Inc., having its
principal offices at 14750 N.W. 77th Court, Suite 225, Miami Lakes, Florida 33016 (hereinafter referred to as
Sub-Consultant or Engineer).
NOW THEREFORE, City and Consultant, in consideration of the mutual covenants and agreements
herein contained, agree as follows:
ARTICLE 1. DEFINITIONS: DUTIES AND RESPONSIBILITIES
1.1 Cltv
The"City"shall mean the City of Miami Beach (City or Owner) and is a Florida municipal corporation
having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139. The City,
as a governmental entity, is subject to the availability of funds and appropriation of funds by its
'. legislative body and other governmental authorities or sources of revenue, in an amount to allow
continuation of its performance under this Agreement. In the event of lack of funding for this
Agreement or this Project, this Agreement may be partially or entirely terminated in its entirety by the
City pursuant to the procedure set forth in Article 8.
1.2 City Commission
City Commission shall mean the governing and legislative body of the City. The City Commission
shall be the final authority to do or to approve the following actions or conduct by passage of an
enabling resolution or amendment to this Agreement.
1.2.1 The City Commission shall be the body to consider, comment upon, or approve any
assignment, sale, transfer or subletting of this Agreement or any interest therein and any
subcontracts made pursuant to this Agreement. Assignment and transfer'shall be defined to
include sale of the majority of the stock of a corporate Consultant.
1.2.2 All City Commission approvals and authorizations shall be expressed by passage of an
appropriate enabling resolution and, if an amendment, by the execution of an appropriate
amendment to this Agreement.
1.2.3 The City Commission shall hear appeals from the administrative decision of the City Manager
upon the Consultant's written request, in which case the Commission's decision shall be final.
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1.2.4 The City Commission shall approve or consider all change orders which exceed the sum of
ten thousand dollars ($10,000.00) or other such amount as may be specified by the City of
Miami Beach Purchasing Ordinance, as amended.
1.3 City Manager
The City Manager shall mean the chief administrative officer of the City. The City Manager shall be
construed to include any duly authorized designees, including a Project Coordinator and shall serve
as the City's representative to whom administrative requests for approvals shall be made and who shall
issue authorizations (exclusive of those authorizations reserved to the Commission) to the Consultant.
These authorizations shall include,without limitation: reviewing, approving, or otherwise commenting
upon the schedules provided to the City by the Consultants.
1.3.1 The City Manager shall review, approve, disapprove or otherwise comment upon the
Consultants' Design and Construction Documents after they are submitted to the City by the
Consultants.
1.3.2 The City Manager shall decide, in his professional discretion, matters arising pursuant to this
Agreement, which are not otherwise expressly provided for in this Agreement, and he shall
render administrative decisions promptly to avoid unreasonable delay in the progress of the
Consultants'work.
1.3.3 The City Manager shall additionally be authorized, but not required, at the request of the
Consultants, to reallocate monies already budgeted towards payment of the Consultants,
providing, however, that he cannot increase the Consultants' compensation or other budgets
established by this Agreement beyond the limits of Paragraphs 1.3.5. The City Manager, in
his administrative discretion, may consult with the City Commission concerning disputes or
matters arising under this Agreement, regardless of whether such matters or disputes are
enumerated herein. The City Manager shall additionally be the sole representative of the City
authorized to issue a Notice to Proceed. The City Manager may consider, comment upon or
approve modifications in accordance with applicable laws and ordinances.
1.3.4 The City Manager may approve change orders which do not exceed the sum of ten thousand
dollars ($10,000.00) or other such amount as may be specified by the City of Miami Beach
Purchasing Ordinance,as amended,and which do not increase any of the budgets established
herein.
1.3.5 The City Manager may, in his sole discretion, form a committee or committees, or inquire of
or consult with persons for the purpose of receiving advice and recommendations relating to
the exercise of his powers, duties and responsibilities under this Agreement.
1.4 Proposal Documents
"Proposal Documents"shall mean the request for qualifications and proposals (Request for Proposal
No. N/A ) for an "interdisciplinary team of consultants to develop a comprehensive program
for the further revitalization of Lincoln Road", issued by the City, the coordinating council of the
Lincoln Road Task Force and Miami Beach Development Corporation, in contemplation of this
Agreement, together with all amendments thereto, if any, and the Consultants' proposal in response
thereto(Proposal) which are deemed as being incorporated by reference in this Agreement and made
a part hereof; provided, however, that in the event of an express conflict between the Proposal
Documents and this Agreement, this Agreement shall prevail.
1.5 Consultant and Sub-Consultant
a) The "Consultant" is defined as the following corporation:
Consultant/Architect
Thompson and Wood, Inc.
14 Story Street
Cambridge, MA 02138
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b) Due to the intensive amount of engineering work required by the Project under the Agreement,
the City and Architect, herein agree that,the"Sub-Consultant" for such engineering and related services as shall
be necessary on the Project, is defined as'the following corporation:
Sub-Consultant/Engineer
Kimley-Horn and Associates, Inc.
14750 N.W. 77th Court, Suite 225
Miami Lakes, FL 33016
1.5.1 The Architect and the Engineer will each assign a project manager who will have the
responsibility of coordinating the architectural and engineering aspects of the project, and to
be directly responsible for assigned work items identified as "primary responsibilities" in the
Task Assignment Schedule attached hereto and made a part hereon as Exhibit "A"- Scope of
Basic Services, attached hereto and incorporated herein. These individuals will prepare a
comprehensive work plan identifying project milestones, meeting dates, and a production and
delivery schedule for approval by the City. Additionally, they will establish a schedule of
regular meetings to be held with the City's representative and/or representatives of the Lincoln
Road Area as determined necessary to maintain effective project communication, and
coordination.
1.5.2 All professionals required by the needs of this Project shall be duly certified, licensed and
registered under Chapter 471, Florida Statues, as an engineer, or under Chapter 481, as an
architect, and shall additionally possess the requisite occupational license from the City and
the County.
1.5.3 The Architect and the Engineer shall each be liable for their own consulting services,
responsibilities and liabilities under this Agreement and the services, responsibilities and
liabilities of their respective sub-consultants, however, as to the City, as the signatory and
contracting party to this Agreement, the Architect shall be primarily liable. When the term
"Consultant" or"Architect" is used in this Agreement, it shall refer to Thompson and Wood,
Inc.. When the term"Engineer" is used in this Agreement, it shall refer to the Kimley-Horn
and Associates, Inc.. The terms "Consultant" /"Architect" and "Sub-Consultant"/"Engineer",
respectively shall also include the respective sub-consultants and any other person or entity
acting under the direction or control of the Consultant/Architect or the Sub-
Consultant/Engineer. The Consultant/Architect and the Sub-Consultant/Engineer are unrelated,
separate corporations, and are not a partnership or joint venture.
1.5.4 Notwithstanding the foregoing paragraph in this section 1.5, any other required special
consulting services, as applicable, shall be contracted for and coordinated by the Architect
and shall be satisfactory to the City. In addition to Sub-Consultant/Engineer, the Architect
proposes to utilize and the City herein approves, if applicable, the following other consultants
for the project: (1)Martha Schwartz, Inc. (to assist in aesthetic enrichment program); (2) Cesar
Trasobares (art usage consultant).
1.6 Basic Services
"Basic Services" shall be the professional services defined in Exhibit "A". The Architect and the
Engineer shall have primary or supporting responsibilities for specific project elements in accordance
with the Task Assignment Schedule provided as Exhibit "A-l". The consulting fees for this Project
shall be as indicated in Article 1land Exhibit "B".
1.7 The Project
"The Project" means the renovation or reconstruction of streetscape, roadway, water, sanitary sewer,
storm drainage, landscaping,signage, street furnishings, lighting and other capital improvements within
the Lincoln Road Area, as defined herein, and as more specifically set forth as follows:
The "Project Area" consists of the following segments:
Area No. Reference Definition
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One: "Roadway Ends" Includes improvements to the 200, 300, 1200,
1300, and 1400 blocks of Lincoln Road.
Togo: "Central Area" Includes improvements to the Lincoln Road "Mall"
from the 400 through the 1100 blocks.
Three: "North/South Centers" Includes improvements to approximately 60 feet
north and south from the center of Lincoln Mall to
Lenox Avenue, Michigan Avenue, Jefferson
Avenue, Meridian Avenue, Euclid Avenue,
Pennsylvania Avenue, and Drexel Avenue.
Four: "Street Extensions" Includes streetscape, roadway, and infrastructure
improvements from the previously identified
North/South centers north to 17th Street and south
approximately 150 feet.
Five: "N/S Cross Streets" Alton Road and Washington Avenue from 16th to
17th and Collins Avenue (west side 150 feet north
and 250 feet south).
1.8 Construction Cost Budget
The "Construction Cost Budget" for this project shall mean a sum which will be established upon
completion of the schematic Design Phase (Exhibit "A") and will be the anticipated total cost of all
elements of the Project designed or specified by the Consultant and approved by the City, including
the cost of construction labor and materials, and including a contingency allowable for unforeseen
conditions, but not to exceed ten percent (10%) of the Construction Cost, and not including the
compensation of the Consultant, the Sub-Consultant and any other sub-consultants, rights of way, the
cost of land, materials testing services, and surveys.
1.9 Proiect Cost
The "Project Cost", as established by the City, shall mean the total cost of the Project to the City
which includes Construction Costs, professional compensation, land costs, if any, financing costs,
materials testing services, surveys, and other miscellaneous costs.
1.10 Force Maieure
"Force Majeure" shall mean any delay occasioned by superior or irresistible force occasioned by
violence in nature without the interference of human agency, such as hurricanes, tornados, flood and
total loss caused by fire and other similar unavoidable casualties, war, changes in federal, state or local
laws, ordinances, codes or regulations, enacted after the date of this Agreement and having a
substantial impact on the project, or other causes beyond the Consultant's control or by any other
such causes which -the Consultant and the City Commission decide, in writing, justify the delay,
provided however, that market conditions, labor conditions, construction industry price trends and
similar matters which normally impact on the bidding process shall not be considered a "Force
Majeure."
1.11 Contractor
"Contractor" or "Contractors" shall mean those persons or entities responsible for performing the
construction work or providing the materials, supplies and equipment identified in the bid and
contract documents for the project.
1.12 Contract for Construction
"Contracts for Construction" shall mean contracts with contractors.
1.13 Construction Documents
"Construction Documents" shall mean the final plans, specifications, drawings, documents and
diagrams submitted by the Consultant pursuant to Article 2.1 and Exhibit "A", and approved by the
City.
1.14 Change Order
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"Change Order" shall mean the written order approved by the owner as specified in this contract and
signed by the Owner's duly authorized representative, authorizing a change in the Project or the
method and manner of performance thereof or an adjustment in the fees or completion dates, as
applicable.
1.15 Additional Services .
"Additional Services"shall mean those services described in Section 2.2 herein, which have been duly
authorized in writing by the City.
1.16 Work
"Work" shall mean all of the work to be performed on the project pursuant to the Contracts for
Construction.
1.17 Base Bid
"Base Bid" shall mean the elements contained in the Construction Documents recommended by the
Consultant and approved by the Owner as being within the Construction Cost Budget pursuant to the
detailed cost estimate provided by the Consultant. "Base Bid" shall not include "Additive
Alternatives".
ARTICLE 2. SCOPE Of BASIC SERVICES
2.1 Scope of Basic Services
The Consultant's Scope of Basic Services shall be as described in Exhibit "A" including the Task
Assignment Schedule, which identifies the basic services to be provided by the Consultant/Architect
and the Sub-Consultant/Engineer.
2.2. Additional Services
The following services are not included as Basic Services unless so identified in Section 2.1 and
Exhibit "A". Any additional service must be authorized per paragraph 1.2.4 or 1.3.4. .Additional
Services will include the following services:
2.2.1 Preparing plans and specifications for alternate, separate or sequential bids or proposals, and
providing extra services in connection with bidding, or construction prior to the completion
of the Construction Documents Phase, when requested in writing by the City.
2.2.2 Preparing to serve or serving as an expert witness in connection with any public hearing,
arbitration proceeding or legal proceeding.
2.2.3 Making revisions in drawings, specifications or other documents when such revisions are
inconsistent with approvals or instructions previously given, or are required by the enactment
or revision of codes, laws or regulations subsequent to the preparation of such documents.
If such revisions are required to be made because of error, oversight, inadvertence,
clarification or discrepancy in the work of the Consultant, City shall not be liable to
compensate Consultant for Additional Services in such connection.
2.2.4 Providing construction contract administration services, construction site visits, resident
engineer services, or construction inspection services during the Construction Phase.
2.2.5 Providing such other professional services to the City relative to this Project which arise from
subsequent circumstances and causes (excluding circumstances and causes resulting from
error, inadvertence or omission of the Consultant)which do not currently exist or which are
not contemplated by the parties at the time of executing this Agreement.
2.2.6 Any other such additional services as set forth in Exhibit "A" (Section 6.0)
2.3 Responsibility for Claims and Liabilities
2.3.1 Approval by the City shall not constitute nor be deemed a release of the responsibility and
liability of the Consultant, Sub-Consultant, and their employees, sub-contractors, agents and
sub-consultants for the accuracy and competency of their designs, working drawings,
specifications or other documents and works; nor shall such approval be deemed to be an
assumption of such responsibility by the City for a defect or omission in designs, working
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drawings,and specifications or other documents prepared by the Consultant, Sub-Consultant,
and their employees, sub-contractors, agents and consultants.
2.4 Schedule
2.4.1 The Consultant shall perform any Additional Services as expeditiously as is consistent with
the standard of professional skill and care required by this agreement and the orderly progress
of the work. The Consultant may submit to the City adjustments to this schedule made
necessary by undue time taken by the City or others to approve the Consultant's submissions,
and/or excessive time taken by the City or others to approve the work or parts of the work.
The City shall not unreasonably refuse to approve such adjustments to the Schedule if the
request is made in a timely manner and is justified. This Schedule, when approved by the
City, shall riot, except for reasonable cause, be exceeded by the Consultant.
2.4.2 The parties agree that the Consultant's services during all phases of this Project will be
performed in a manner which shall conform with the approved schedule in Exhibit "A".
ARTICLE 3. THE CITY'S RESPONSIBILITIES
3.1 The City shall provide the Consultant with the Project goals and design program, and shall provide
such additional requirements for the Project as may be necessary, including existing plans, maps, as-
built drawings, or other data on the Project area. The City will provide the Consultant with the size
and type of water and sewer lines to be installed.
During the Schematic and Subsequent Design Development Phase and before working drawings
begin, the Lincoln Road Partnership through the Board of Directors will review a minimum of three
Design Concepts that the architect will present. A special meeting of owners, tenants and residents
of the Capital Improvement District will be convened so that the design team will be fully aware of
the input from said owners.
3.2 The City may establish, based on the Consultant's recommendations, a Construction Cost Budget for
each implementation phase of the Project, which will include contingencies for bidding, changes in
the work during construction, and other costs which are the responsibility of the City. The City shall,
at the request of the Consultant, provide a statement of funds available for the Project, and their
source.
3.3 The City Manager shall designate a representative defined as the City's project Coordinator authorized
to act in the City's behalf with respect to the Project. The City hereby designates
Jack Lubin ,as the City's Project Coordinator. The City's Project Coordinator shall examine
the documents submitted by the Consultant and shall transmit written decisions pertaining thereto
promptly, to avoid unreasonable delay in the progress of the Consultant's services.
3.4 If the City observes or otherwise becomes aware of any fault or defect in the Project or non-
conformance with the Contract Documents, prompt written notice thereof shall be given by the City
to the Consultant.
3.5 The City shall furnish required information and services and render approvals and decisions in writing
as expeditiously as necessary for the orderly progress of the Consultant's services and of the Work.
No approvals required by City during the various phases of the Project shall be unreasonably delayed
or withheld; provided that City shall at all times have the right to approve or reject the proposed
submission(s) of Consultant on any reasonable basis.
ARTICLE 4. CONSTRUCTION COST
4.1 Resoonsibility for Construction Cost
4.1.1 Consultant hereby represents to the City, and Consultant is aware that the City is relying on
such representations in entering into this Agreement, that Consultant has, or can obtain, the
necessary resources and expertise to provide an opinion of Probable Cost. The Consultant
further understands that the City will base the size of improvement Phase and coordination
therewith special assessments, upon the Consultant's estimate of Probable Construction Cost.
4.1.2 If the Bidding Phase has not commenced and advertisement for bids not occurred within two
(2) months after the Consultant submits the Construction Documents to the City, the
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Construction Cost Budget shall be adjusted to reflect any change in general level of prices in
the construction industry between the date of submission of the Construction Documents to
the City and the date on which bids are sought.
4.1.3 If the lowest bona fide base bid exceeds the Construction Cost Budget(adjusted as provided
in subparagraph 4.1.2) by more than five percent (5%), the City Commission in its sole
discretion, will have any of the following options: (1) give written approval of an increase
in the Construction Cost Budget,; (2) reject all bids or proposals, authorize rebidding, or (if
permissible) authorize a renegotiation of the Project within a reasonable time; (3) abandon
the Project and terminate in accordance with Article 10; (4) select as many deductive
alternatives as may be necessary to bring the award within the Construction Cost budget; or
(5)cooperate with the Consultant in reducing the Project scope and quality and construction
schedule and sequence of Work as required to reduce the Construction Cost. In the event
the City elects to reduce the Project scope and quality, under this subparagraph, the
Consultant shall work with the City in a timely manner, to make all revisions as necessary to
rebid the Project, at 85% of the consultant's hourly rate schedule.
ARTICLE S. REIMBURSABLE EXPENSES
5.1 Reimbursable expenses are in addition to the compensation for Basic and Additional Services and
include actual expenditures made by the Consultant and its employees and sub-consultants in the
interest of the Project for the expenses listed in the following subparagraphs. All categories of
Reimbursable Expenses pursuant to this Article, must be authorized in advance by the City Manager
or the City's Project Coordinator. An allowance for Reimbursable Expenses is established as a
condition to this agreement. Invoices or vouchers for Reimbursable Expenses shall be submitted along
with supporting receipts, and other back-up material reasonably requested by City, by the Consultant
to the City, and Consultant shall certify as to each such invoice that the amounts and items claimed
as reimbursable are "true and correct and in accordance with the Agreement".
Expenses subject to reimbursement in accordance with the above procedures are as follows:
5.1.1 Computer aided design, computerized presentations and/or photographic production
techniques.
5.1.2 If authorized in advance by the City Manager or the City's Project Coordinator, expense of
(a) overtime work requiring higher than regular rates not caused by Consultant's action or
inaction as part of Consultant's Services; (b) special consulting services, if any, or (c) other
services.
5.1.3 Expense of any additional insurance coverage or limits requested by the City in excess of the
insurance requirement set forth in Article 12.
5.1.4 Expense of transportation in connection with the Project; living expenses in connection with
out-of-town travel; long distance communications; and fees paid for securing approval of
authorities having jurisdiction over the Project. Consultant shall comply with the City's
standards for reimbursable travel expenses. Travel within Dade County shall not be
reimbursable.
5.1.5 Expense of reproduction, specifications and other documents, in excess of 15 sets of final
documents excluding reproductions for the office use of the Consultant and the Consultant's
sub-consultants. Allocated expense, subject to proper audit if required, may be substituted
for the above.
ARTICLE 6. CONSULTANT'S ACCOUNTING RECORDS
6.1 Records of Reimbursable Expenses and expenses pertaining to Additional Services and services
performed on the basis of a multiple of direct personnel expense shall be kept using generally
accepted accounting principles and shall be available to the City and the City's authorized
representatives at mutually convenient times and location.
ARTICLE 7. OWNERSHIP AND USE OF DOCUMENTS
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1. I
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7.1 All plans or drawings either prepared by the Architect and/or Engineer, and/or their sub-consultants
and employees and submitted by and through the Consultant to the City for approval. Working
drawings will be prepared on mylar drafting film or the equivalent, with all lettering clearly legible
when the sheets are reproduced and reduced to half size.
7.2 All documents including,but not limited to,tracings, drawings, estimates, specifications, investigations
and studies completed or partially completed, shall become the property of the City. Provided
however, any reuse without written verification or adaptation by the Architect or the Engineer for the
specific purpose intended will be at City's sole risk and without liability or legal exposure to the
Architect or the Engineer or to their respective sub-consultants, sub-contractors, agents or employees.
The Architect and the Engineer shall be liable to the City for any loss or damage to any such
documents while they are in possession of or while they are being worked upon by the Architect or
the Engineer or any one connected with them. All documents so lost or damaged shall be replaced
or restored by the Architect or the Engineer who is responsible at their sole expense.
7.3 Upon completion of the construction of the project, the Architect and the Engineer through
Consultant, shall, within ninety(90)calendar days, following final inspection, deliver to the City the
original contract working drawings and tracings, or mylar or sepia prints (3 mil), corrected to show
the as built conditions, to the City, including all changes made during the course of the project, if
such as built drawings are included at a later date as additional services as per Article 2.2. The
Architect and the Engineer shall deliver, through Consultant, the above documents to the City within
thirty (30) days of termination of this Agreement or termination or abandonment of the Project.
ARTICLE 8. TERMINATION OF AGREEMENT
8.1 Right to Terminate
The City may terminate this Agreement with the Consultant for cause in the event of: (1) willful
violation of any provisions of this Agreement or performance of same in bad faith, or(2) unreasonable
delays in the performance of the Services, upon notice to the Consultant in writing seven (7) days
prior to termination.. Payment for Services performed shall then be made in accordance with Article
11.4 herein.
The City, in addition to the rights and options to terminate given above, or any other provision set
forth in this agreement, retains the right to terminate this agreement at its sole option at any time for
convenience,without cause and without penalty, when in its sole discretion it deems such termination
is in the best interest of the City. Payment for Services satisfactorily performed and for delivery of
documents shall be in accordance with Article 11.4 herein.
The Consultant may suspend or terminate this Agreement for cause in the event that the City, acting
through its Project Coordinator or otherwise, willfully violates any provision of this Agreement or
unreasonably delays payment for the Services, upon written notice to the City thirty (30) days prior
to termination. In such event, payment for Services satisfactorily performed prior to the date of
termination shall be made in accordance with Article 11.4 herein.
The Consultant shall have no right to terminate this Agreement for convenience or without cause.
8.2 Termination for Cause
In the event this Agreement is terminated by City for cause, the City acting through the City Manager,
may take over the Services and complete them, by contracting with another Consultant or otherwise,
and in such event, the Architect and/or Engineer shall be liable to the City for any reasonable cost.
incurred by the City due to such termination. "Additional Cost" is defined as the difference between
the actual cost of completion of such incomplete Services and the cost of completion of such Services
which would have resulted from payments to the Consultant hereunder had the Agreement not been
terminated.
Upon receipt of written notice of termination, the Consultant shall, when directed by the City,
promptly assemble and submit as provided herein or as required in the written notice hereunder, all
documents including drawings, calculations, specifications, correspondence, and all other relevant
materials affected by such termination.
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Payment for Services satisfactorily performed by the Consultant prior to receipt of notice of
Termination for Cause, and accepted by the City, shall be made in accordance with Article 11.4
herein.
8.3 Termination for Convenience Non-Exclusive Provisions
In the event the City causes abandonment, termination or suspension of the Consultant's Services or
parts thereof without cause as provided in Article.8.1 herein, the Consultant(s) shall be compensated
for all Services rendered up to the time of receipt of said abandonment, termination, or suspension,
and for the assembly and submittal to the City of affected documents for the Services performed shall
be in accordance with Article 11.2 and 11.3 herein.
8.4 Implementation of Termination
In the event of termination either for cause or for convenience, the Consultant, upon receipt of the
notice of termination, shall: stop the performance of Services under this Agreement on the date and
to the extent specified in the notice of termination; place no further orders or subcontracts except as
may be necessary for completion of any portion(s) of the Services not terminated, and as authorized
by the written notice; terminate all orders and subcontracts to the extent that they relate to the
performance of the Services terminated by the notice of termination; transfer title to the City (to the
extent that title had not already been transferred) and deliver in the manner, at the times, and to the
extent directed by the City, all property purchased under this Agreement and reimbursed as direct item
of cost and not required for completion of the Services not terminated; promptly assemble and submit
as provided' herein all documents for the services performed, including drawings, calculations,
specifications, correspondence, and all other relevant materials affected by the termination and
complete performance of any Services as shall not have been terminated by the notice of termination.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 This Agreement shall be governed by the laws of the State of Florida.
9.2 As between the parties to this Agreement; as to all acts or failures to act by any party to this
Agreement, any applicable statute of limitations shall commence to run and any alleged cause of
action shall be deemed to have accrued in any and all events not later than the relevant Date of
Substantial Completion of the Work and the issuance of the temporary Certificate of Occupancy, and
as to any acts or failures to act occurring after the relevant Date of Substantial Completion, not later
than the date of issuance of the final Certificate for Payment.
9.3 Non-solicitation
The Consultant warrants that it has not employed or retained any company or person, other than an
employee working solely for it,to solicit or secure this Agreement; and that it has not paid, nor agreed
to pay any company or other person any fee, commission, gift or other consideration contingent upon
the execution of this Agreement. For breach or violation of this warranty, the City has the right to
annul this Agreement with the Consultant without liability to the City for any reason whatsoever.
ARTICLE 10. EXTENT OF AGREEMENT
10.1 This Agreement represents the entire and integrated agreement between the City and the Consultant
and supersedes all prior negotiations, representations or agreements, either written or oral. This
agreement may be amended only by written instrument signed by both City and the Consultant
utilizing the same formalities as were used for its adoption.
ARTICLE 11. BASIS OF COMPENSATION
11.1 Compensation for Services
11.1.1 Consultant shall be compensated for the Scope of Basic Services set forth in Exhibit "A";
payments shall be made on a monthly basis, based upon Work/Services completed and
approved by the City's Project Coordinator. It is agreed that payment to Consultant shall be
made on a lump sum fixed fee basis not to exceed $1,404,000.00. Consultant shall be
compensated as set forth in Exhibit"B", attached hereto and incorporated by reference herein.
11.1.2 For Reimbursable Expenses, as described in Article 51 the Consultant shall be paid the exact
amounts expended by the Consultant in the interests of the Project subject to the Consultant
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furnishing adequate documentation of the expenses and, if required, demonstrating to the
satisfaction of the City that the expense was in the interest of the Project.
11.1.3 Payment will be considered due for purposes of the commencement of interest, thirty (30)
days from receipt by the City of a detailed statement or invoice.
11.2 Payments on Account of Services
11.2.1 Payments for Services shall be made to the Consultant monthly upon presentation and receipt
of Consultant's invoice or statement, based on agreed percent completion of the Services.
11.3 Payment on Account of Additional Services
11.3.1 Payment on account of each Consultant's additional services as defined in Section 2.2 and
for reimbursement expenses defined in Article 5 shall be made within thirty (30) days of
presentation of each Consultant's detailed statement or invoice of services rendered or
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expenses incurred which shall be rendered in duplicate to the City Manager.
11.4 Proiect Suspension or Termination
11.4.1 If the project is suspended or abandoned in whole or in part, the Consultant shall be
compensated for all Services performed prior to receipt of written notice from the City of such
suspension or such abandonment, together with reimbursable expenses then due. If the
Project is resumed after being suspended for more than three (3) months, the Consultant's
compensation shall be equitably adjusted.
ARTICLE 12. INSURANCE
12.1 The Consultant and Sub-Consultant shall comply throughout the term of this Agreement with the
insurance stipulated herein. It is agreed by the parties that the Consultant shall not commence with
this Project until proof of the following insurance coverage has been furnished to the City. The
Consultant and Sub-Consultant will each maintain in effect the following insurance coverage.
(a) Professional Liability Insurance in the amount of One Million ($1,000,000.00) Dollars per
claim and aggregate.
(b) Comprehensive General Liability Insurance in the amount of$1,000,000 Single Limit Bodily
Injury and Property Damage coverage for each occurrence, which will include products,
completed operations, and contractual liability coverages. The City must be named as an
additional insured on this policy.
(c) Worker's Compensation and employer's liability coverage within the statutory limits of the
State of Florida.
(d) Thirty (30) days prior written notice of cancellation or a substantial modifications in the
insurance coverages must be given by the affected Architect or Engineer to the City Manager.
(e) The insurance must be furnished by an insurance company rated A:X or better, or its
equivalent, according to Bests' Guide Rating Book and must additionally be furnished by
insurance companies duly authorized to do business in the State of Florida and countersigned
by the company's Florida resident agent.
ARTICLE 13. INDEMNIFICATION
13.1 The Consultant shall indemnify and save the City and its officers, agents and employees harmless from
any and all claims, liability, losses and causes of actions to the extent they arise out of any negligent
or intentionally wrongful act, error or omission of the Consultant, its sub-consultants(including Sub-
Consultant), agents or employees arising out of the performance of the Consultant's Services under
this Agreement or arising out of or due to Consultant's breach of this Agreement, and to that extent,
the Consultant shall pay all such claims and losses and shall pay all such costs and judgements which
may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys
fees expended by the City in the defense of such claims and losses, including appeals. The parties
agree that one percent (1%) of the total Compensation to the Consultant for performance of this
Agreement is the specific consideration from the City to the Consultant for the Consultant's Indemnity
Agreement.
ARTICLE 14. ADDITIONAL CONDITIONS
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14.1 All parties hereby bind themselves, their successors, assigns and legal representatives to each other
with respect to the terms of the Agreement. No party shall assign, sell, pledge or otherwise transfer
this contract or any portion thereof, without written authorization and consent of the other parties to
this Agreement. The parties agree that the Consultant's services are unique in nature and that the
Consultant may only receive such authorization by way of a City Commission resolution.
14.2 The Consultant, its sub-consultants (including Sub-Consultant), agents, and employees and sub-
contractors, shall comply with all applicable federal, state and county laws, the charter, related laws
and ordinances of the City of Miami Beach, and with all applicable rules and regulations promulgated
by local, state and national boards, bureaus and agencies.
14.3 This Agreement shall be enforceable in Dade County, Florida, and if legal action is necessary by any
party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue
for the enforcement of same shall lie in Dade County, Florida.
14.4 All written notices given to City by the Consultant shall be addressed to the City Manager, City of
Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida, 33139, with a copy to the City
Attorney.
All written notices from the City to the Consultant shall be addressed to the Consultant as follows:
Benjamin Wood, AIA
Thompson and Wood, Inc.
14 Story Street
Cambridge, MA 02138
All notices mailed by either party shall be deemed to be sufficiently transmitted if sent by certified
mail, return receipt requested.
ARTICLE 15. LIMITATION OF LIABILITY.
The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's
liability for any cause of action for money damages due to an alleged breach by the City of this Agreement,
so that its liability for any such breach never exceeds the sum equal to the amount of compensation for the
scope of Basic Services, as set forth herein and in Exhibit "A" attached hereto, less any amounts actually paid
by the City under the Agreement. Consultant hereby expresses its willingness to enter into this Agreement with
Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum
amount equal to the amount of compensation for the scope of Basic Services, less any amounts actually paid
by the City under the Agreement. Accordingly, and notwithstanding any other term or condition of this
Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an
amount in excess of an amount equal to the amount of compensation for the scope of Basic Service, less any
amounts actually paid by the City under the Agreement, for any action or claim for breach of contract arising
out of the performance or non-performance of any obligations imposed upon the City by this Agreement.
Nothing contained in this paragraph or elsewhere in this Agreement is in any way intended to be a waiver of
the limitation placed upon City's liability as set forth in Florida Statutes, Section 768.28.
ARTICLE 16. ARBITRATION
16.1 Claims, disputes or other matters in question between the parties to this Agreement arising out of or
relating to this Agreement or breach thereof shall be subject to and decided by arbitration in
accordance with the Construction Industry Arbitration Rules of the American Arbitration Association
currently in effect unless the parties mutually agree otherwise.
16.2 Demand for arbitration shall be filed in writing with the other party to this Agreement and with the
American Arbitration Association. A demand for arbitration shall be made within a reasonable time
after the claim, dispute or other matter in question has arisen. In no event shall the demand for
arbitration be made after the date when institution of legal or equitable proceedings based on such
claims, dispute or other matter in question would be barred by the applicable statutes of limitations.
16.3 No arbitration arising out of or relating to this Agreement shall include, by consolidation,joinder or
in any other manner, an additional person or entity not a party to this Agreement, except by written
consent containing a specific reference to this Agreement signed by the City, the Consultant, and any
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other person or entity sought to be joined. Consent to arbitration involving an additional person or
entity shall not constitute consent or arbitration of any claim, dispute or other matter in question not
described in the written consent or with a person or entity not named or described therein. The
foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity
duly consented to by the parties to this Agreement shall be specifically enforced in accordance with
applicable law in any court having jurisdiction thereof.
16.4 The award rendered by the arbitrator or arbitrators shall be final, and judgment may be entered upon
it in accordance with applicable law in any court having jurisdiction thereof.
IN WITNESS WHEREOF,the parties hereto have hereunto caused these presents to be signed in their
names by their dully authorized officers and principals, attested by their r ctive witnesses and City Clerk
on the day and year first hereinabove written.
OF MIAMI BEACH
BY:
MAYO R
ATTEST:
CITY CLERK
CONSULTANT/ARCHITECT:
THOMPSON AND WOOD, INC.
BY: c
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Print Name and Title of Person Signing
A EST:
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ORPORATE SECRETARY
Print Name of Person Signing � CZ
CORPORATE SEAL APPROVED BY:
' SUB-CONSULTANVENGINEER
KIMLEY-HORN AND ASSOCIATES, INC.
BY:
Brooks H. Peed
Print Name of Person Signing
ATTEST°
FORM AP VED
RPRATE ASSISTANT SECRETARC O Y P
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Donald L.. Bartlett XN Y
Print Name of Person Signing
CORPORATE SEAL Date
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MICHAEL J. CONNOLLY
SECRETARY OF STATE
September 23, 1994
TO WHOM IT MAY CONCERN:
I hereby certify that
Thompson & Wood, Inc.
appears by the records of this office to have been incorporated under the General Laws of this
Commonwealth on June 2, 1993.
I further certify that so far as appears of record here, said corporation still has a legal
existence.
IN TESTIMONY of which, I have hereunto
affixed the Great Seal of
the Commonwealth on the
date first above written.
Secretary of State
Form C.D.504.
NEM
Exhibit A
Lincoln Road Area
Improvement Project
Scope of Basic Services
Prepared for:
The City of Miami Beach, Florida
Prepared by:
Thompson and Wood, Inc.
(Consultant/Architect)
and
Kimley-Horn and Associates, Inc.
(Sub-Consultant/Engineer)
I
INDEX
1.0 General
1.1 Project Areas
1.2 Task Assignments
1.3 Budget for Construction of Improvements Plus Architect's and Engineer's Budget
1.4 Description of Physical Improvements
1.4.1 Streetscape Improvements, Environmental Enrichment, and Related Amenities
1. Mature shade tree program
2. Pedestrian walkways and sidewalk
3. Pedestrian, Vehicular Roadway, and Special Feature Lighting
4. Lapidus Shade Structure Restoration
5. New fountain design and restoration of selected, existing fountains
6. Landscape plans for new and existing planters, medians, and special amenity
areas
7. Irrigation plans
8. Street furniture plans
9. Gateway information kiosks
10. Artist's/Architect's design enrichment
11. A graphics and signage package
12. Other special features
1.4.2 Roadway and Curb Work
1. North/South Avenue intersections
2. Documentation and specifications for repair and replacement
3. Signing and marking plans
4. Surface drainage plans
5. Maintenance of traffic plans
6. Signalization improvements
1.4.3 Infrastructure Improvements
1. Storm drainage
2. Potable water
3. Sanitary sewer
4. Electrical service
1.5 Plan Sheets/Deliverables
2.0 Public Involvement
2.1 Informal Public Meetings
2.2 Formal Public Meetings
3.0 Services of the Architect
3.1 Pre-design Phase Services
3.2 Schematic Design Phase Services (30%)
3.2.1 Deliverables
3.2.2 Meetings
3.3 Design Development Phase Services (60%)
3.3.1 Deliverables
3.3.2 Meetings
3.4 Construction Documents Phase Services (90%, 100%)
3.4.1 Deliverables
3.4.2 Meetings
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3.4.3 Coordination
4.0 Engineering Services in Support of Architect
4.1 Pre-design Phase Services
4.2 Schematic Design Phase Services (30%)
4.2.1 Deliverables
4.2.2 Meetings
4.3 Design Development Phase Services (60%)
4.3.1 Deliverables
4.3.2 Meetings
4.4 Construction Documents Phase Services (90%, 100%)
4.4.1 Deliverables.
4.4.2 Meetings
4.4.3 Coordination
5.0 Services of the Engineer- Roadway and Infrastructure
5.1 Pre-design Phase Services
5.1.1 Exhisting Roadway Construction Plans
5.1.2 Existing Building Plans
5.1.3 Utility Information
5.1.4 Identify Existing Drainage Problems
5.1.5 Inventory Topographic Features
5.1.6 Transit Service
5.2 Survey and Aerial Maps
5.2.1 Establish baseline
5.2.2 Establish Permanent benchmarks
5.2.3 Set targets
5.2.4 Obtain cross sections
5.2.5 Locate driveways
5.2.6 Obtain general topographic data
5.2.7 Prepare CADD drawings
5.2.8 Prepare contact prints
5.2.9 Prepare 1" — 20'controlled aerials
5.3 Design Phase- 30%
5.3.1 Central area
5.3.2 Cross streets
5.3.3 Preliminary Traffic Control Plan (TCP)
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5.3.4 Schematic Plan Coordination
5.3.5 Preliminary Cost Estimates
5.4 Permit Coordination
5.4.1 Preliminary Permit Coordination
5.4.2 Preliminary Permit Package Memorandum
5.5 Schematic Design Through Construction Documentation Phase (30% through 100°/x)
5.5.1 Preliminary Design (30%)
5.5.2 Design Development Phase (60%)
5.5.3 Construction Documents Phase (90%, 100%)
5.5.4 Final Plans and Bid Documents
5.6 Pre-construction Activities
5.6.1 Community Coordination
5.6.2 Pre-bid Conference
5.6.3 Bid Evaluation
6.0 Additional Services
6.1 Parking Lot Reconfiguration/Design
6.2 Right-of-Way Documents
6.3 Other Special Services
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Lincoln Road Revitalization Project
Scope of Basic Services
1.0 General
The Scope of Basic Services consists of three (3) components of professional services:
Component One: Architectural and related Design Services provided by Thompson and Wood,
Inc., the "Architect".
Component Two: Engineering and related Design Services provided by Kimley-Horn and
Associates, Inc., the "Engineer."
Component Three: On-going public involvement and coordination with the City of Miami Beach,
required to obtain input, and build local consensus for proposed improvements,
including the continuation of the services provided in the master plan and Phase
I (Early Action Plan) contracts.
1.1 Project Areas
For purposes of organizing the project work plan, the following five project areas have been identified:
Area No. Reference Definition
One: "Roadway Ends" Includes improvements to the 200, 300, 1200, 1300, and 1400
blocks of Lincoln Road.
Two: "Central Area" Includes improvements to the Lincoln Road "Mall" from the
400 through the 1100 blocks.
Three: "North/South Centers" Includes improvements to approximately 60 feet north and
south from the center of Lincoln Mall to Lenox Avenue,
Michigan Avenue, Jefferson Avenue, Meridian Avenue, Euclid
Avenue, Pennsylvania Avenue, and Drexel Avenue.
Four: "Street Extensions" Includes streetscape, roadway, and infrastructure improvements
from the previously identified North/South centers north to 17th
Street and south approximately 150 feet.
Five: "N/S Cross Streets" Alton Road and Washington Avenue from 16th to 17th and
Collins Avenue (west side 150 feet north and 250 feet
south).
1.2 Task Assignments
The Architect and the Engineer will provide program management services and the preparation of
construction documents and specifications for the five (5) project areas in accordance with the task
assignment schedule on the following page.
The Architect and the Engineer will each name a representative responsible for the coordination of
all project design and plans preparation. Primary and supporting responsibilities of the Architect and
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Engineer are identified on the Task Assignment Schedule and shall serve as the basis for definition of
each Consultants' work. Work elements assigned as a "primary responsibility" to either the Architect
or Engineer will be the responsibility of that Consultant. Work elements shown with "supporting
responsibility" mean the Architect or Engineer will support the Consultant with the "primary
responsibility". A listing of sub-contractors or sub-consultants being used by the Architect and
Engineer is attached at the end of this document. All such sub-consultants and sub-contractors shall
be the sole responsibility of the Consultant.
1.3 Budget for Construction of Improvements Plus Architect's and Engineers Budgets
The improvements contemplated by this Proposal are those included in the capital improvement
budget to be approved by the City Commission in May of this year (1994). The budget which
includes professional fees of the Architect and the Engineer through the construction bidding process
described in three parts as follows:
Streetscape Improvements, Environmental
Enrichment, and Related Amenities . . . . . . . . . . . . . . . . . . . . $9,000,000
Roadway and Curb Work . . . . . . . . . . . . . . . . . . . . . . . . . . $11500,000
Infrastructure Improvements (Public Utilities). . . . . . . . . . . . . . . . . . $5,676,900
Total $16,179,900
1.4 Description of Physical Improvements
The following physical improvements to the Lincoln Road Area, described by budget category:
1.4.1 Streetscape Improvements, Environmental Enrichment,and Related Amenities
1. Mature Shade Tree Program: continuing the work started in Phase I (the Early Action
Program), additional locations for large, specimen trees will be identified.
These new locations and those of Phase I will be coordinated with the final design of the
streetscape and utility plans in Phase II. Work includes specifications of tree installation and
for subsequent protection and maintenance.
2. Pedestrian Walkways and Sidewalks: Material selection, installation design and specifications
with bid alternates. All surface improvements to be coordinated with subsurface utility work
with phasing plans to minimize disruption to adjacent commercial properties and residential
uses. This work to incorporate new side-walks, walkways, and paved crosswalks (budget
permitting), for the Lincoln Road Area. Surface drainage to be coordinated with the new
storm drainage system.
3. Pedestrian,Vehicular Roadway, and Special Feature Lighting: Continuing the work of Phase
I, uplighting existing and new landscape features and amenities, including kiosks, project
directories, gateway signage, and fountains. Lighting, both functional and decorative for
pedestrian and vehicular circulation.
4.. Lapidus Shade Structure Restoration: Work begun in Phase I will continue. Color selection
and specification for finishes, custom lighting, and alterations to original design.
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5. New fountain design and restoration of selected, existing fountains. Centerpiece is
anticipated as the new, interactive Children's Fountain. New pumps and lighting for all
fountains with enhanced activity and animation.
6. Landscape Plans for new and existing planters, medians, and special amenity areas. Areas
of special focus are the two ends of the pedestrian mall where landscaping, integrated with
other design elements, serve as gateways and the termini of the Road at the Bay and the
Beach. Plans include provisions for the reuse and relocation (if practical) of valuable,
existing materials.
7. Irrigation Plans: Design for a drip irrigation system coordinated with landscape and utility
plans.
8. Street furniture plans to include seating, trash receptacles, water fountains, public phones,
bicycle racks, bollards, bus shelters and special concession kiosks.
9. Gateway Information Kiosks: Two structures, one each on the east and west ends of the
pedestrian mall. To incorporate fully conditioned spaces for visitor information and
hospitality services.
10. One or more artists will be commissioned to work with the Architect to aesthetically enrich
certain physical elements of the overall design. An Arts Consultant, under contract to the
Architect, will assist the City and the Lincoln Road Partnership, Inc. in the selection of
this/these artist/artists. All artistic works will be incorporated into the design and construction
documents except where the execution of such works would clearly be outside the scope
of a general contract for construction. In the later case, the necessary documentation and
contract administration would be the responsibility of the artist subject to the Architect's, the
Partnership's, and the City's approval.
11. A Graphics and Signage Package to include pedestrian sign age for all significant civic and
cultural destinations, gateway graphics at all entrances to the District from Alton,
Washington,Collins, and at all the North/South Avenue and 17th Street intersections, block-
by-block identification, project directories, way finding pedestrian maps, and major
icon/project identification on strategic buildings and locations. The later includes the five
story parking garage on 17th Street and the Alton and Washington entrances.
12. Other special features not previously described above are contemplated in the final design.
As this contract for services is based on a Master Plan and Design Guidelines, it is not
possible to elaborate on other special features until the completion of full schematics. The
Master Plan does make reference to other features such as performance spaces on the
pedestrian mall and trolley stops. The design of any special features within the scope of
design anticipated in the Master Plan and covered in the $16 million dollar budget, is
included in this contract.
1.4.2 Roadway and Curb Work:
1. North/South Avenue intersections with the pedestrian mall, with new curb alignments.
Redesign of roadway profiles to accommodate new alignments.
3
2. Provide necessary documentation and specifications for the repair and/or replacement of all
curbs, gutters, and inlets where needed. Relocation of curb and gutter may occur.
3. Signing and marking plans for all streets in the District to maximize on-street parking.
4. Surface Drainage Plans for all existing roadways in District, reflecting changes in system due
to new grades associated with improvements.
5. Maintenance of Traffic plans (for both vehicular and pedestrian traffic).
6. Signalization Improvements for both vehicular and pedestrian traffic.
1.4.3 Infrastructure Improvements
1. Storm Drainage
2. Potable Water
3. Sanitary Sewer
4. Electrical service to fixtures in the pedestrian mall including all light fixtures, fountain
equipment, information booths, illuminated graphics and signage, maintenance power
receptacles, electric tram charging stations, signalization, irrigation controls, and to all new
public fixturing associated with any of the physical improvements in the remainder of the
Project.
1.5 Plan Sheets/DeIiverabies
Professional services will include the finalization of schematic level plans for proposed improvements
within the project area. Preparation of schematic level plans will include a series of formal and
informal meetings with the Lincoln Road Partnership,Inc. and local merchants, in order to obtain on-
going public input and comment.
Once schematic level plans are approved by the City, detailed construction plans and contract
documents will be prepared. Construction plans will include engineering improvements such as curb
and gutter,drainage, roadway improvements, lighting, etc. Water and sewer design will be provided
by the Engineer as directed by the City.
Streetscape improvements including hardscape, softscape, lighting, pedestrian furnishings and lighting
will also be shown and referenced to the baseline/centerline of construction. Appropriate details will
also be included. Construction plans for project areas 1 through 5 identified above will include the
following:
1. Miscellaneous Elements
Key Sheet
Plan sheets with survey control
and proposed improvements to
Lincoln Road and Cross Streets
4
Construction Details
Summary of Quantities
Sections/Elevations
2. Beautification Elements
Streetscape Plan
Hardscape Plan
Softscape Plan
Irrigation Plan
Special Lighting Plan
Special Signage Plan
Architectural Restoration Plan
Special Feature/Icon Plan
3. Roadway Elements
Typical Section Sheets
Plan Sheets
Profile Sheets
Cross-sections
Signing/Marking Plan
Signalization Plan
Roadway Lighting Plan
Drainage Plans
Maintenance of Traffic Plan
(if required for FDOT permits)
Drainage Maps
4. Infrastructure Elements
Water/Sewer Plan
Drainage Plan
Utility Adjustment Plan
Deliverables to the City of plan sheets for all project elements shall be as specified herein.
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2.0 PUBLIC INVOLVEMENT
During the Schematic and Subsequent Design Development Phase and before working drawings begin,
the Lincoln Road Partnership through the Board of Directors will review a minimum of three Design
Concepts that the architect will present. A Special meeting of owners, tenants and residents of the.Capital
Improvement District will be convened so that the design team will be fully aware of the input from said
owners,tenants and residents. The City Administration will participate in the meeting, and the results will
be brought to the City Commission for review. The purpose of the above described process is to ensure
that the maximum feasible public input is provided and the results incorporated in the final concepts.
2.1 Informal Public Meetings
All public meetings will be coordinated between the City, the Lincoln Road Partnership, Inc., and the
Consultants. The Architect and Engineer will assist with the public informational meetings, and with
all meetings conducted with the Lincoln Road Partnership, Inc.. Up to twenty (20) meetings are
anticipated during the Schematic Design Phase. The Architect and Engineer will be represented at
each meeting.
2.2 Formal Public Meetines
Three formal public meetings will be held to present plans and to solicit input from the public. The
third meeting will present the preferred alternatives and finalized schematic plan.
The Architect and Engineer will prepare the following graphics and slides for use during the Public
Involvement Phase:
Rendered schematic level plans at a scale of 1" — 20'.
- Typical sections and/or elevations depicting existing and proposed improvements.
- Supplementary exhibits such as location maps, typical roadway sections, cost summaries,
etc.
- Computer-generated images will be prepared by the Architect and Engineer to reflect
architectural and engineering improvements within the mall.
2.3 Program Manaitement
The Architect and Engineer will provide a Program Manager for the project for their respective areas
of their responsibility.
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3.0 SERVICES OF THE ARCHITECT
The services itemized below will be undertaken by Thompson and Wood, Inc. (the Design Architect),
including the preparation of construction plans and specifications for the project areas identified in the Task
Assignment Schedule. In all cases, the Architect and Engineer shall maintain continuous and on-going
coordination during the design and plan preparation process in order to ensure continuity.
3.1 Pre-design Phase Services
This task shall include Pre-design Phase services including the following:
- Review of program and budget from the City and The Road, Inc.
- Review of existing plans, studies, and base mapping provided to the Architect by the Client.
- Attendance at up to three (3) kick-off meetings to identify and refine project parameters,
objectives, and schedule.
- Preparation of documents summarizing the Pre-design Phase.
3.2 Schematic Design Phase Services (Preparation of 30% Plans)
This task shall include the preparation of 30% Plans and supporting documentation on base maps
provided by the Engineer. At the 30% Plan Phase, streetscape plans will include typical block plans
at a scale of 1" — 20' in addition to plan enlargements of key project areas at a scale of 1" a 10'.
Typical sections and elevations will be prepared to communicate design concepts, and for the
preparation of schematic level cost estimates. Additional Services include:
- Review program and budget from the City of Miami Beach and the Lincoln Road Task Force.
- Identify and document amenities to be demolished
- Prepare CAD building plans utilizing base maps provided'by the Engineer.
- Assist the Director of Lincoln Road and the staff of The Road, Inc. with inquiries from third
parties for project information.
- Document improvements that impact existing physical features, such as planters, trees, or
shelters for the Road. Consider alternate materials and develop conceptual design solutions
for architectural and landscape forms, based on program requirements, physical site
characteristics and design objectives.
- Articulate design guidelines and awning design standards
- Perspective sketches and study model(s)
- Articulate density and building massing and height requirements for incorporation into City
Zoning changes.
3.2.1 Deliverables
Deliverables prepared by the Architect at the conclusion of Schematic Design Phase include 30%
Plans for all work elements identified in the Task Assignment Schedule.
7
3.2.2 Meetings
Meetings during the Schematic Design Phase have been estimated as follows:
- Team Meetings (internal) 3
- Team Meetings (with the Client) 3
- Unscheduled Meetings and/or
presentations (with Lincoln
Road Merchants, Property Owners,
Etc.) 5
Total 11
3.3 Design Development Phase Services (Preparation of 60% Plans)
This task shall include the preparation of 60% Plans and supporting documentation for the project
areas identified in the Schematic Design Phase. Design Development Phase services will include the
revision of schematic level plans based upon input received by the Client and Engineer during 30%
plan review. Design Development will refine schematic level plans and will specify all proposed
materials, finishes, and colors to be incorporated into the Construction Documentation Phase. Typical
block plans will be overlaid and resolved on 1" — 20' base maps provided by the Engineer. Utility
conflicts will be identified and resolved, or itemized for further analysis during the Construction
Document Phase. Revised cost estimates will be provided, which itemize, by construction item, the
probable construction cost. Additional services include:
- Refine site and building plans, sections and elevations
- Specify all proposed materials, finishes, and colors
- Design special theme signage
- Project-wide handicap details
- Develop details for special project features
3.3.1 Deliverables
Deliverables prepared by the Architect at the conclusion of the Design Development Phase
include 60% Plans for all work elements identified in the Task Assignment Schedule.
3.3.2 Meetings
Meetings during the Design Development Phase have been estimated as follows:
- Team Meetings (internal) 3
- Team Meetings (with the client) 3
- Unscheduled Meetings and/or
presentations (with Lincoln
Road merchants, property
owners, Etc.) 5
Total 11
3.4 Construction Documents Phase Services (Includes 90% Plan Review and 100% Construction Plans)
8
This task includes the revision of 60% Plans based upon input received at the end of design
development. Construction documentation will include the finalization of project plans and
specifications in anticipation of bidding and construction. Horizontal control plans will be prepared
at a scale of 1" — 20' on AUTOCAD or equal as specified by the Engineer. Specifications for
hardscape,softscape, irrigation,and lighting systems will be reviewed with the project team and Client
early in this phase to obtain compatibility and continuity. Revised construction item quantities will
be prepared and shall serve as the basis for revised construction cost estimates.
3.4.1 Deliverables
Deliverables prepared by the Architect at the conclusion of Construction Documentation Phase
services include 90% and 100% Plans for all work elements identified in the Task Assignment
Schedule.
3.4.2 Meetings
Meetings during the Construction Documentation Phase have been estimated as follows:
Team Meetings(internal) 3
Team Meetings (with the client) 3
Unscheduled Meetings and/or
presentations (with Lincoln
Road merchants, property
owners, Etc.) 6
Total 12
3.4.3 Coordination
The scope anticipates the need for close coordination among all members of the project team.
One public presentation has been provided for during each of the phases of production under
the "unscheduled meeting" item.
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4.0 ENGINEERING SERVICES IN SUPPORT Of ARCHITECT
Supporting services will be provided by the Engineer, including the preparation of construction plans and
specifications for the project areas identified in the Task Assignment Schedule. In all cases, the Architect
and Engineer will maintain continuous and on-going coordination during the design and plan preparation
process in order to provide continuity.
4.1 Pre-desijzn Phase Services
This task shall include Pre-design Phase services including the following:
Review of existing plans, studies, and base mapping provided to the Engineer by the City.
- Attendance at up to three (3) kick-off meetings to identify and refine project parameters,
objectives, and schedule.
Preparation of documents summarizing the Pre-design Phase.
4.2 Schematic Design Phase Services (Preparation of 30% Plans)
This task shall include the preparation of 30% Plans and supporting documentation on base maps
prepared by the Engineer. At the 30% Plan Phase, streetscape plans will include typical block plans
at a scale of 1" a 20' in addition to plan enlargements of key project areas at a scale of 1" a 10'.
Typical sections and elevations will be prepared to communicate design concepts, and for the
preparation of schematic level cost estimates.
4.2.1 Deliverables
Deliverables prepared by the Engineer at the conclusion of Schematic Design Phase include 30%
Plans for all work elements identified in the Task Assignment Schedule.
4.2.2 Meetings
Meetings during the Schematic Design Phase have been estimated as follows:
- Team Meetings (internal) 3
- Team Meetings (with the Client) 3
- Unscheduled Meetings and/or
presentations (with Lincoln
Road Merchants, Property Owners,
Etc.) 5
Total 11
4.3 Desi_qn Development Phase Services (Preparation of 60% Plans)
This task shall include the preparation of 60% Plans and supporting documentation for the project
areas identified in the Schematic Design Phase. Design Development Phase services will include the
10
revision of schematic level plans based upon input received by the Client and Engineer during 30%
plan review. Design Development will refine schematic level plans and will specify all proposed
materials, finishes, and colors to be incorporated into the Construction Documentation Phase. Typical
block plans will be overlaid and resolved on 1" — 20' base maps provided by the Engineer. Utility
conflicts will be identified and resolved, or itemized for further analysis during the Construction
Document Phase. Revised cost estimates will be provided, which itemize, by construction item, the
probable construction cost.
4.3.1 Deliverables
Deliverables prepared by the Engineer at the conclusion of the Design Development Phase
include 60% Plans for all work elements identified in the Task Assignment Schedule.
4.3.2 Meetings
Meetings during the Design Development Phase have been estimated as follows:
I
- Team Meetings (internal) 3
- Team Meetings (with the client) 3
- Unscheduled Meetings and/or
presentations (with Lincoln
Road merchants, property
owners, Etc.) 5
Total 11
4.4 Construction Documents Phase Services (Includes 90% Plan Review and 100% Construction Plans)
This task includes the revision of 60% Plans based upon input received at the end of design
development. Construction documentation will include the finalization of project plans and
specifications in anticipation of bidding and construction. Horizontal control plans will be prepared
at a scale of 1" — 20' on AutoCAD or equal as specified by the Engineer. Specifications for
hardscape,softscape, irrigation,and lighting systems will be reviewed with the project team and Client
early in this phase to ensure compatibility and continuity. Revised construction item quantities will
be prepared and shall serve as the basis for revised construction cost estimates.
4.4.1 Deliverables
Deliverables prepared by the Engineer at the conclusion of Construction Documentation Phase
services include 90% and 100% Plans for all work elements identified in the Task Assignment
Schedule.
11
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A
4.4.2 Meetings
Meetings during the Construction Documentation Phase have been estimated as follows:
- Team Meetings (internal) 3
- Team Meetings (with the client) 3
- Unscheduled Meetings and/or
presentations (with Lincoln
Road merchants, property
owners, Etc.) 6
Total 12
4.4.3 Coordination
The scope anticipates the need for close coordination among all members of the project team.
One public presentation has been provided for during each of the phases of production under
the"unscheduled meeting" item. It is anticipated that the Architect will take a lead role at these
presentations,.with the Engineer in attendance to address specific questions.
12
,
5.0 SERVICES OF THE ENGINEER FOR ROADWAY AND INFRASTRUCTURE
Consulting services will be provided to identify existing conditions, assist in the planning process and to
prepare construction plans and contract documents.
The following is a breakdown of the effort to be undertaken as part of the engineering services:
5.1 Pre-design Phase (Data Collection/Data Review)
Available information will be gathered, catalogued and filed for using during the design. Field data
will be gathered as needed. Data collection will consist of the following:
5.1.1 Existing Roadway Construction Plans:
Existing construction and as-built plans will be obtained from City, County and FDOT. These will
be used during the field surveys, and for the determination of existing right-of-way and
topographic features.
5.1.2 Existing Building Plans:
Plans will be obtained,when available from the City, to determine existing first floor window and
door locations and first floor layouts fronting onto the project.
5.1.3 Utility Information:
Utility providers will be contacted and information about existing and future utilities obtained.
Existing utilities, identified during this effort, will be field inventoried. Additionally, a plan set
will be developed, which includes photographs of visible utility features (i.e. valve covers,
manholes,poles,etc.). Due to the nature of the area, underground utilities will not be excavated
to determine exact locations. We will rely on available as-built plans and location information
provided by the utility.
5.1.4 Identify Existing Drainage Problems:
A field investigation, including interviews with local business owners, will be conducted. City
maintenance personnel will also be contacted to determine existing drainage problems.
5.1.5 Inventory Topographic Features:
Existing above-ground features will be photographed and video taped for future reference. Photos
will be mounted on a set of plans and their location identified. A file copy of the photos and
negatives will be kept for reference during design and to produce "before" and "after"
construction comparison illustrations later. Video taping will include storefronts to inventory their
condition prior to construction. Copies of the photo and video inventory will be made available
to the project team (up to four copies).
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5.1.6 Transit Service
Metro Dade Transit will be contacted to confirm current bus routes and determine any route
changes that are being considered. Bus stop locations will also be discussed.
5.2 Survey and Aerial Maas
Field surveys will be conducted to develop aerial base maps for the Design Phase. This task will
include the following:
5.2.1 Establish a baseline of survey along intersecting cross streets. These baselines will be
referenced per FDOT requirements.
5.2.2 Establish permanent bench marks (NGVD) and reference to baseline of survey per FDOT
requirements.
5.2.3 Set targets for controlled aerials 0” — 201.
5.2.4 Obtain cross-sections at 50 foot intervals along the cross streets and at 100' intervals
along Lincoln Road. Cross-sections to extend to building faces or 10' beyond right-of-
way lines, as field conditions dictate. Additional cross-sections shall be provided at
locations which could influence the design, such as driveways, alleyways, and drainage
low points.
5.2.5 Locate driveways by station and deflection angle and obtain profile to either the terminus
or a point 50 feet beyond the existing right-of-way.
5.2.6 Obtain general topographic data along Lincoln Road and the cross streets consisting of:
locating store fronts; doorways and threshold elevation; finished floor elevations;
windows; overhangs (including height); locations of planters; decorative walls and
miscellaneous structures in the mall area, location and elevation of roof drains; hurricane
shutter anchors; water main back flow preventors; details of drainage structures; pipe
systems and their inverts; existing utilities located both horizontally and vertically where
practical; and property corners monumentation when located in the field.
5.2.7 Prepare CADD drawings (prepared using AUTOCAD version 11 or higher). These
drawings shall be prepared at a scale of 1" — 20' horizontal and 1" — 5' vertical and
will use standard symbols and abbreviations per FDOT Standard Indexes.
5.2.8 Prepare contact prints of the aerial photography for Engineers' use in developing the 1"
— 20' aerial photo sheet layouts.
5.2.9 Prepare 1" — 20' controlled planimetric aerials using plan sheet border as provided by
the City.
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5.3 Design Phase (30% Plans)
5.3.1 The Central Area(400 through 1100 Block)
The Architect will prepare the schematic level plans for the central area utilizing base maps
provided by the Engineer. The Architect's Schematic Level Plans will include the design for
hardscape, softscape, lighting, signage, architectural rehabilitation, and/or special feature/icons.
Proposed improvements which impact existing physical features, such as planters, trees, or
shelters will be shown. Conduit for lighting, irrigation and other improvements to support the
Architect's schematic level plans will be transposed to the engineering master plan for the
Construction Documentation Phase.
Proposed infrastructure improvements can be designed by the Engineer, and shown on the
engineering master plan.
5.3.2 Cross Streets
Plans for the proposed improvements to the cross streets will be prepared. These may include:
- Horizontal and vertical geometry
- Curb and gutter location
- Inlet Locations
- Sidewalks and special paver areas
- Signal mast arm locations
- Roadway lighting locations
- On-street parking along cross streets
- Special construction details
5.3.3 Preliminary Traffic Control Plan(TCP):
A TCP, showing vehicle and pedestrian movements for various phases of construction, will be
prepared. Sequencing of construction,determining areas the contractor will be permitted to work
at one given time, will also be considered. The TCP will be conceptual to assist in evaluation
of the preliminary design.
5.3.4 Schematic Plan Coordination:
Copies of the architectural schematic plan and engineering master plan will be reviewed with
Lincoln Road Task Force and City staff. Relevant changes will be made to the plans prior to
presentation to the public.
5.3.5 Preliminary Cost Estimates
A preliminary cost estimate will also be prepared and submitted for preliminary costing purposes.
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5.4 Permit Coordination
5.4.1 Preliminary Permit Coordination:
Agencies having permit jurisdiction over the proposed project improvements will be contacted
and preliminary permitting requirements will be determined. Minutes of meetings will be
prepared and sent to each participating agency to help ensure that permitting requirements are
clear and concise. Among the Agencies anticipated to have jurisdiction are included:
- City of Miami Beach
- Florida Department of Transportation (DOT)
- South Florida Water Management District DERM (SFWMD)
- Florida Department of Environmental Protection (DEP)
- Dade County
- NPDES
5.4.2 Preliminary Permit Package Memorandum
A preliminary permit package memorandum will be prepared and distributed summarizing this
initial coordination activity. This will include responses and modifications requested by the
permitting agencies and jurisdictions during the review of the schematic plans and engineering
master plan.
5.5 Schematic Design Throueh Construction Documentation Phase (30% Through 100% Plans):
Following the review and approval of the schematic and engineering master plans, the construction
plans will be prepared. The plans will be submitted for review by the City and Lincoln Road
Partnership, Inc. in three phases: Preliminary Design (30% complete), Design Development (60%
complete) and Construction Documentation (90% and 100% complete). The following breakdown
is of the engineering portion of the construction plans to be included in each submittal:
5.5.1 Preliminary Design(30% Complete):
Proposed surface features will be shown on 1" s 20' scale aerial maps and graphically tied to
the baseline of survey or new centerline as baseline of construction. This plan set will include
the following proposed improvements:
- Curb and gutter
- Sidewalks
- Paver systems
- Inlets (surface drainage design)
- Proposed new utilities
- Planter locations
- Typical sections as required
- Proposed lighting
- Cross sections where appropriate
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Preliminary maintenance of traffic plan for both vehicular and pedestrian movement
during construction
5.5.2. Design Development Phase(60% Plans):
Design development plans will be refined based upon City comments received on the Schematic
Design Phase plans. The following detail will be added during the design development phase:
- Storm sewer design and details (pipes, manholes, deep wells, etc.)
- Water and sanitary sewer design and adjustments (the City will specify the size of new
water and sanitary sewer pipelines required)
- Regulatory and directional signage (mall and cross streets) and pavement marking plans
(on cross streets) - special theme signage to be provided by the architect and landscape
architect.
- Roadway lighting plans
Traffic control plans
Construction details, including, but not limited to:
Paver systems
Special drainage structures
Special project features
Light pole foundations
Mast arm foundations
Special regulatory and informational sign details
Special handicap details
5.5.3 Construction Documentation Phase(90% and 100% Complete):
Comments relevant to the 60% Plans will be incorporated into the construction plans and the
following additions will be made:
- Utility adjustment sheets (for utilities that are not part of the construction package)
- Bid documents
- Special provisions
- Detailed final cost estimate
Right-of-way plans and legal descriptions of any kind are not included in this work effort,
however, additional services can be provided by supplemental agreement if these items are
needed.
5.5.4 Final Plans and Bid Documents:
Relevant comments on the 90% finalized construction plans will be incorporated. Ten (10) sets
of the plans and bid documents will be submitted to the City for bidding purposes.
i
5.6 Pre-construction Activities
The Engineer will assist the City with determining pre-qualification requirements for bidders,
advertising for bid and assisting with the following:
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5.6.9 Community Coordination:
Prior to advertising for construction bids the Architect and Engineer will assist the City with three
meetings with local businesses and property owners to help in setting schedules and construction
milestones. Special provisions will then be prepared and included in the project special
provisions. This may include, but not be limited to the following:
- Setting construction limits the contractor is permitted to work in at one time
- Special vehicular or pedestrian maintenance of traffic considerations
- Special incentive and penalty clauses for contractor performance
- Dates when construction activities are limited (this could be around holidays).
- Establishing daily time limits for construction or limitations on construction activities after
5:00 p.m. and before 7:00 a.m.
5.6.2 Pre-bid Conference:
All bidders will be required to attend up to two pre-bid conferences. The Architect and Engineer
will present the plans and contract documents and highlight special features that must be given
careful consideration by the Contractors. The construction schedule and critical milestones will
also be explained. During these pre-bid conferences, samples of specified materials and systems
will be on display for contractor review.
5.6.3 Bid Evaluation
The Architect and Engineer will assist the City with bid evaluation and recommendation.
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6.0 ADDITIONAL SERVICES
By mutual consent of the parties, the following Additional Services may be added by supplemental agreement
to the Scope of Services.
6.1 Parking Lot Reconfiguration/Design
As a result of the improvements to Lincoln Road and cross streets, adjustments to the existing parking
facilities may be needed. Additional services to inventory existing parking facilities, analyze parking
needs, make recommendations, and design physical changes can be provided
6.2 Right-of-way Documents
After the schematic design for Lincoln Road is finalized, it may be determined that certain construction
activities need to be done on private property. If this occurs, it may be possible to undertake the
construction by consent of the property owner. However, the City may determine that it is prudent
to develop sketches to accompany legal descriptions that define areas where temporary construction
easements or right-of-way acquisition is required. The Engineer has in-house staff capable of providing
these services, if required.
6.3 Other Special Services
The Architect and/or Engineer can furnish other special services which the City may need, including
but not limited to:
a. Computer imaging of proposed improvements
b. Building facade improvements
c. Public art programs
d. Historical and archeological survey
e. Historic restoration of area structures
f. Park and open-space planning
g. Preparation of environmental assessments and impact statements
h. Air and noise analysis
L Parking studies and financing plans
j. Parking structure designs
k. Traffic studies
I. Hardscape/softscape maintenance specifications
m. On-site full time construction phase service of a resident engineer and resident project
representative
END OF EXHIBIT A
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TASK ASSIGNMENT SCHEDULE
Exhibit A-1
PROJECT AREA
WORK ELEMENT
Lincoln Mall North/South Street North/South
Central Area Road Ends Centers Extensions Cross Streets
3D DD CD 3D DO CD 3D DO CD SD W CD 30 DO co
Program Arch
Management-
Beautification Engr
Program Arch
Management-
Infrastructure Engr
Streetscape/ Arch
Hardscape
Design Engr
Softscape Arch
Design
Engr
Special Arch
Lighting
Design Engr
Roadway Arch
Lighting N/A
Design Engr
Special Arch
Feature
Design Engr
Signage Arch
Design
Engr
Irrigation Arch
Design
Engr
Electrical Arch
Engineering
Engr
Roadway and Arch
Signalization
Design Engr
Drainage Arch
Design
Engr
Utilities Arch
Design
Engr
Notes: "SD' - Refers to Schematic Design Phase or 30% Plans
"DD' - Refers to Design Development Phase or 60% Plans
"CD". - Refers to Construction Document Phase or 100% Plans
"Softscape a refers to Landscape Plantings
"Hardscape"refers to special roadway and/or pedestrian paving
Primary Responsibility:
Supporting Responsibility:
21
e
COMPENSATION FOR BASIC SERVICES
Phase I Pre-Design Services 10% $
(As reviewed and approved by City)
Phase 11 Schematic Design 30% $
(As reviewed and approved by City)
Phase III Design Development 35% $
(As reviewed and approved by City)
Phase IV Construction Documents 15% $
(As reviewed and approved by City)
Phase V Bid Administration 10% $
(As reviewed and approved by City)
$ 1.404.000.00
Monthly progress payments to be made based on percent of work completed of each
Phase. A retainer of 10% will be held for each Phase which shall be released at the
completion of that Phase.
ADDITIONAL SERVICES
Arts Program
Art Program Coordinator $ 25,000
Fountain Design $ 60,000
Graphic Design and Environmental Art Commissions $ 61,000
$146,000
Land Survey and Photography $ 91,000
Geotechnical Survey and Documentation $ 22,000
$113,000
EXHIBIT "B"