2014-28537 Resolution RESOLUTION NO. 2014-28537
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY 5/7T" VOTE, THE
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER
TO BE IN THE BEST INTEREST OF THE CITY, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE
ACQUISITION AND MAINTENANCE OF HANDHELD AND MOBILE
LICENSE PLATE RECOGNITION (LPR) PARKING ENFORCEMENT
SYSTEMS WITH OMNIPARK, INC., IN THE NOT TO EXCEED
AMOUNT OF $269,400.
WHEREAS, the Parking Department is in the process of implementing license
plate readers (LPR) to enforce parking regulations, including parking fees and permits
using digital scanning technology to read vehicle license plate numbers and verify
whether the license plate is in compliance with parking regulations; and
WHEREAS, the Parking Department will utilize both hand-held (for high traffic
and congestions areas) and vehicle-mounted (other areas including residential) LPRs;
and
WHEREAS, to seek the necessary equipment and related services (software,
maintenance, etc.), on March, 2012, the City Commission approved the issuance of
Request for Proposals No. 35-11/12 for the Acquisition of a Mobile and/or Handheld
License Plate Recognition (LPR) Parking Enforcement System; and
WHEREAS, the aforestated Request for Proposals required proposers to submit
proposals for both hand-held and vehicle mounted LPRs; however, neither of the
received proposals provided both hand-held and vehicle mounted LPRs; and
WHEREAS, accordingly, the Administration declared both proposals non-
responsive and, on July 12, 2012, the City Commission approved the issuance of RFP
No. 55-11/12 (the RFP), which provided that proposers could provide hand-held and/or
vehicle-mounted LPRs; and
WHEREAS, four (4) proposals were received in response to the RFP; however,
only one (1) proposal, ParkTrak, Inc. ("ParkTrak"), was deemed responsive; and
WHEREAS, ParkTrak's proposal only provided a solution for the hand-held LPR;
and
WHEREAS, on September 12, 2012, the Mayor and City Commission adopted
Resolution No. 2012-27986, authorizing the Administration to negotiate a contract for
the hand-held LPR with ParkTrak and, further, authorizing the Administration to
negotiate for the inclusion of a vehicle-mounted solution through a third-party, as
available; and
WHEREAS, on November 14, 2012, the Mayor and City Commission adopted
Resolution No. 2012-28057, approving an agreement with ParkTrak for both the hand-
held and vehicle-mounted LPR parking enforcement system (the Agreement); and
WHEREAS, under the Agreement, the deployment of the LPR system for both
the handheld and mobile units has been divided into two (2) phases: Phase I for the
deployment of five (5) hand-held LPR, and one (1) vehicle-mounted LPR;'and Phase II
for the deployment of 25 hand-held, and two (2) vehicle-mounted units; and
WHEREAS, Phase I of the Agreement has been completed, and the units have
been successfully implemented; and
WHEREAS, prior to the commencement of Phase II, in December, 2013,
ParkTrak informed the City that, due to financial difficulties of the firm, as well as an IRS
lien on all of its assets, it would cease operations and would not be able to complete
implementation of Phase Il; and
WHEREAS, in December, 2013, ParkTrak informed the City that, effective
December 2013, OmniPark had acquired the remaining assets of ParkTrak, subject to
the IRS lien; and
WHEREAS, in December 2013, ParkTrak and OmniPark reached an agreement
for OmniPark to purchase all of ParkTrak's assets, including contracts and intellectual
property; however, the asset acquisition has been delayed by the IRS lien levied against
ParkTrak and its assets, thereby precluding Parktrak's assignment of the Agreement
with the City to OmniPark; and
WHEREAS, in the interim, OmniPark and ParkTrak have signed a "bridge"
agreement, exclusively licensing all of ParkTrak's intellectual property to OmniPark and
II services and billing for existing sub-contracting OmniPark to provide a g g ParkTrak
9
customers; and
WHEREAS, ParkTrak has no current ability to provide products or services under
its Agreement with the City; and
WHEREAS, Omnipark had been collaborating with Parktrak in the successful
completion of Phase I under the Agreement; and
WHEREAS, under the current circumstances, it is in the City's best interest to
waive competitive bidding and execute an agreement with OmniPark with the same
terms and conditions of the current Agreement with ParkTrak, for Phase II of the project
as well as the ongoing maintenance and support of the entire system, in the not to
exceed amount of$269,400; and
WHEREAS, OmniPark has agreed to supply the City with a performance and
payment bond, in the full amount of the value of the contract, as well as waive any
proprietary rights to the system in the event of default or insolvency.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission waive, by 5/7th vote, the competitive bidding requirements, finding such
waiver to be in the best interest of the City, and authorize the City Manager to execute
an Agreement for the acquisition and maintenance of handheld and mobile License
Plate Recognition (LPR) parking enforcement systems with Omnipark, Inc., in the not to
exceed amount of $269,400.
PASSED and ADOPTED this 9t" day of April, 2014.
ATTEST:
j
ilip Levine, Mayor
~j r `� APPROVED ASS TO
Rafael E. ranado, City C r ,°� �� ,�, ,/
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ity Aflorney Data
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE
ACQUISITION AND MAINTENANCE OF HANDHELD AND MOBILE LICENSE PLATE RECOGNITION
(LPR) PARKING ENFORCEMENT SYSTEMS WITH THE OMNIPARK; AND FURTHER WAIVING, BY
5/7THS VOTE,THE FORMAL COMPETITIVE BIDDING REQUIREMENTS,FINDING SUCH WAIVER TO
BE IN THE BEST INTEREST OF THE CITY
Key Intended Outcome Supported:
Improve Processes Through Information Technology
Supporting Data (Surveys, Environmental Scan, etc): N/A
Item Summa /Recommendation:
The Parking Department is in the process of implementing license plate readers (LPR)to enforce parking
regulations, including parking fees and permits. LPRs use digital scanning technology to read vehicle license
plate numbers and verify whether the license plate is in compliance with parking regulations. The Parking
Department will utilize both hand-held and vehicle-mounted LPRs.The vehicle-mounted units are utilized in
other areas, including residential. On November 14, 2012, the Mayor and City Commission adopted
Resolution No. 2012-28057, approving the agreement with ParkTrak for both the hand-held and vehicle-
mounted LPR parking enforcement system.
The deployment of the LPR system for both the Handheld and Mobile units has been divided in two (2)
phases: Phase I for the deployment of five(5)hand-held LPR and one(1)vehicle-mounted LPR;and,Phase
11 for the deployment of 25 hand-held and five(5)vehicle-mounted units. Phase I is now completed and the
units have been successfully implemented. Phase II was intended to include 25 hand-held and two (2)
vehicle-mounted LPRs. However, prior to Phase II commencing, ParkTrak informed the City that, due to
financial difficulties of the firm, it would cease operations and would not be able to complete implementation
of Phase II or subsequent maintenance requirements. ParkTrak has also informed the City that, effective
December 2013, OmniPark, Inc. ("OmniPark") had acquired the remaining asset of ParkTrak.Accordingly,
ParkTrak has no current ability to provide products or services to any customers under the City's current
agreement.Any desire the City may have to continue the LPR parking enforcement system implementation,
as well as maintenance for already installed components, will need to be contracted through OmniPark.
Therefore, under the current circumstances, it is in the City's best interest to execute an agreement with
OmniPark with the same terms and conditions of the current agreement with ParkTrak (see attached) for
Phase I I of the project as well as the ongoing maintenance and support of the entire system. Further detail on
this project and OmniPark is provided in the attached memo.
RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution authorizing the City
Manager to execute an Agreement, for the acquisition and maintenance of handheld and mobile License
Plate Recognition (LPR) Parking Enforcement Systems with the firm of Omnipark; and further waiving, by
5/7ths vote,the formal competitive bidding requirements,finding such waiver to be in the best interest of the
City.
Advisory Board Recommendation:
NA
Financial Information:
Source of Amount Account
Funds: 1 $207,000 480-6175-000688
4G 2 $62,400 480-0462-000325
Total $269,400
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Saul Frances, X6483
Sign-Offs.
artment Di ector 'stant City Manager City n er 00
SF AD MT KGB JLM
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AGENDA E C 71
MIAMIBEACH DA TE 4- -/
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members the City C mission
FROM: Jimmy L. Morales, City Manager
DATE: April 9, 2014
SUBJECT: A RESOLUTION AUTHORIZIN THE CITY MANAGER TO EXECUTE AN
AGREEMENT FOR THE A QUISITION AND MAINTENANCE OF
HANDHELD AND MOBILE LICENSE PLATE RECOGNITION (LPR)
PARKING ENFORCEMENT SYSTEMS WITH THE OMNIPARK; AND
FURTHER WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE BEST
INTEREST OF THE CITY.
FUNDING
$207,000 480-6175-000688
$62,400 480-0462-000325
ADMINISTRATION RECOMMENDATION
Approve the Resolution
BACKGROUND
The Parkin Department is in the process of implementing license late readers LPR to
9 P P P 9 P (LPR)
enforce parking regulations, including parking fees and permits. LPRs use digital scanning
technology to read vehicle license plate numbers and verify whether the license plate is in
compliance with parking regulations. The Parking Department will utilize both hand-held and
vehicle-mounted LPRs. The hand-held units are utilized for high traffic and congestion areas.
The vehicle-mounted units are utilized in other areas, including residential.
To seek the necessary equipment and related services (software, maintenance, etc.), in March,
2012, the City commission approved the release of Request for Proposals (RFP) 35-11/12. The
RFP required proposers to submit proposals for both hand-held and vehicle mounted LPRs.
RFP 35-11/12 resulted in two (2) proposals. However, neither of the proposals received
provided both hand-held and vehicle mounted LPRs. Accordingly, the Administration declared
both proposals non-responsive and on July 12, 2012, the City Commission approved the
issuance of RFP 55-11/12, which stipulated that proposer may provide hand-held and/or
vehicle-mounted LPRs.
Four (4) proposals were received in response to RFP 55-11/12. However, only one (1) proposal
received, ParkTrak, Inc. ("ParkTrak"), was deemed responsive to the minimum requirement of
having successfully completed at least three (3) externally hosted LPR solution packages.
ParkTrak's proposal only provided a solution for the hand-held LPR.
On September 12, 2012, the Mayor and City Commission awarded RFP 55-11/12 to ParkTrak,
and authorized the Administration to negotiate a contract for the hand-held LPR proposed by
ParkTrak; and, further, authorized negotiations for the inclusion of a vehicle-mounted solution
through a third-party as available.
Parking/Omipark—LPR System-Waiving of Competitive Bidding
City Commission Meeting
April 9,2014
Page 2 of 3
On November 14, 2012, the Mayor and City Commission adopted Resolution No. 2012-28057,
approving the agreement with ParkTrak for both the hand-held and vehicle-mounted LPR
parking enforcement system.
The deployment of the LPR system for both the Handheld and Mobile units has been divided in
two (2) phases: Phase I for the deployment of five (5) hand-held LPR and one (1) vehicle-
mounted LPR; and, Phase II for the deployment of 25 hand-held and two (2) vehicle-mounted
units. Phase I is now completed and the units have been successfully implemented. Phase II
was intended to include 25 hand-held and two (2) vehicle-mounted LPRs. However, prior to
Phase II commencing, ParkTrak informed the City that, due to financial difficulties of the firm, it
would cease operations and would not be able to complete implementation of Phase II or
subsequent maintenance requirements. ParkTrak has also informed the City that, effective
December 2013, OmniPark, Inc. ("OmniPark") had acquired the remaining asset of ParkTrak.
Accordingly, ParkTrak has no current ability to provide products or services to any customers
under the City's current agreement. Any desire the City may have to continue the LPR parking
enforcement system implementation, as well as maintenance for already installed components,
will need to be contracted through OmniPark.
OmniPark was founded in 2009 as a division of Imprezzio, Inc. It was separately incorporated
in October of 2013 and became a sister company to Imprezzio under their common parent
2point0 Capita. OmniPark's vision is to create a complete suite of management and operational
tools for cities, campuses and companies to manage all of their parking operations. Their key
resources have been working together to provide tools for the parking industry since the 1990s.
As part of the 2point0 family, OmniPark has access to the resources necessary to take care of
even the largest enterprise customers. Their extended team consists of over 150 employees
across 5 countries in North America and Europe. OmniPark's company president, Kelly Birr,
also serves on the board of 2point0 Capital. Several of OmniPark's key staff are current
employees of ParkTrak; therefore, they are very familiar with the City's current Phase I
implementation of the ParkTrak LPR system. Additionally, Omnipark has been collaborating with
Parktrak in the successful completion of Phase I of the scope of services covered under the
agreement with the City. Omnipark has successfully implemented this system in various
municipalities including City of Mount Clemens, MI; City of Harrisonburg, VA; City of Wheaton,
IL; and City of Bainbridge Island, WA. OmniPark has agreed to supply the City with a
performance (including maintenance) and payment bond in the full amount of the value of the
contract, as well as waive any proprietary rights to the system in the event of default or
insolvency.
Therefore, under the current circumstances, it is in the City's best interest to execute an
agreement with Omnipark with the same terms and conditions of the current agreement with
ParkTrak (see attached) for Phase II of the project as well as the ongoing maintenance and
support of the entire system.
CONCLUSION
The Administration recommends that the City Commission adopt the attached Resolution
authorizing the City Manager to execute an Agreement, for the acquisition and maintenance of
handheld and mobile License Plate Recognition (LPR) Parking Enforcement Systems with the
firm of Omnipark; and further waiving, by 5/7ths vote, the formal competitive bidding
requirements, finding such waiver to be in the best interest of the City.
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