HomeMy WebLinkAbout2006-26342 Reso RESOLUTION NO. 2006-26342
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO
THE AGREEMENT WITH CHRISTMAS DESIGNERS INC., FOR THE
DESIGN, INSTALLATION, ON-GOING SERVICING AND MAINTENANCE
OF A CITYWIDE HOLIDAY DECORATIONS PROGRAM, BY
INCREASING THE SCOPE OF SERVICES TO INCLUDE ADDITIONAL
DECORATIONS FOR THE EXTERIOR OF CITY HALL AND SECTIONS
OF ESPANOLA WAY, LINCOLN ROAD AND COLLINS AVENUE;
INCREASING THE CONTRACTUAL AMOUNT FROM $300,000 TO AN
AMOUNT NOT TO EXCEED$429,810 PER YEAR FOR THE REMAINING
TWO YEARS OF THE AGREEMENT.
WHEREAS, Request for Proposals(RFP) No. 28-04/05 for the Design, Installation,
On-going Servicing and Maintenance of a Citywide Holiday Decorations Program was
issued on June 24, 2005, with an opening date of July 25, 2005; and
WHEREAS, the City successfully completed negotiations and entered into an
agreement with the top ranked proposer, Christmas Designers, Inc. for the design,
installation, on-going servicing and maintenance of a Citywide holiday decorations program
(Agreement); and
WHEREAS, the holiday decorations program is provided from mid-November
through early January, with actual dates to be determined by the City annually: and
WHEREAS,the program also includes replacement of lamps, and the removal, and
storage of, the holiday decorations during the three(3)year Agreement term; at the end of
the term, the holiday decorations will become property of the City; and
WHEREAS,the Agreement intended for additional sites to be added to the program,
as warranted; and
WHEREAS, accordingly,the Administration requested Christmas Designers, Inc.,to
develop concepts for areas of the City which were not included in the original scope of
services; and
WHEREAS, as with the original scope of services, the Administration requested the
assistance of the City's Beautification Committee to evaluate the various options presented
by Christmas Designers, Inc., for the additional scope; and
WHEREAS, based on anticipated available funding for Fiscal Year 2006-2007, the
Beautification Committee recommended that City Hall should be the top priority, as it is the
City's government center and will be seen and enjoyed by our residents and visitors; and
WHEREAS, at the September 6, 2006 Commission meeting a resolution seeking
approval to amend the existing Agreement between the City of Miami Beach and
Christmas Designers, Inc., was presented and discussed; and
WHEREAS, at the time of the discussion there were various opinions among the
Members of the Commission concerning the design of the Menorah, the recommended
expenditure for City Hall as well as the option of installing a lesser display at City Hall and
redistributing the funds to other public areas such as Espanola Way and Lincoln Road
between Alton and West Avenue; and
II
WHEREAS, the discussion concluded with the item being tabled pending the
provision of additional information including;
• The redesign of the Menorah to reflect a more traditional style;
• The design and rendering of a Dreidl as a possible alternative to the Menorah;
• The design and cost estimates for expanding the lighting program to include
Espanola Way and Lincoln Road between Alton and West Avenue; and
WHEREAS, the Administration worked with Christmas Designers, Inc., to provide
the requested information; and
WHEREAS, as now designed, the proposed City Hall lighting program with the more
traditional Menorah and the additional sections of Collins Avenue, Espanola Way and
Lincoln Road would cost$126,260 per year or replacing the Menorah with the Dreidl would
be $129,810 per year for the remaining two years of the current agreement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute
Amendment No. 1 to the Agreement with Christmas Designers, Inc., for the design,
installation, on-going servicing and maintenance of a City-wide Holiday Decorations
g 9 g
Program, by increasing the scope of services to include additional decorations for the
exterior of City Hall, and a sections of Espanola Way, Lincoln Road and Collins Avenue;
said Amendment increasing the contractual amount from $300,000 to an amount not to
exceed $429,810 per year for the remaining two years of the Agreement.
PASSED and ADOPTED this off/ day of St /GM/ P , 2006.
ATTEST.
/a. CORD ORATE-D j
CITY CLERK -y 1 ' MAY R
- ' = APPROVED AS TO
FORM &LANGUAGE
F:\rcpa\$ALL\Previous\KEVIN\Commission 06\September 21\Christmas De ' ers Amendmont I _F&\f0RcEXEGUTI0N
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orney� . .— t
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution amending the Agreement between the City of Miami Beach and Christmas Designers
Inc.,for the design, installation and on-going maintenance of additional holiday decorations for City
Hall and sections of Collins Avenue, Lincoln Road and Espanola Way for the remaining two years of
the current agreement.
Key Intended Outcome Supp orted:
Maintain Miami Beach public areas & rights of way especially in business districts.
Issue:
Shall the City Commission adopt the resolution?
Item Summa /Recommendation:
At the September 6, 2006 Commission meeting a resolution seeking approval to amend the existing
Agreement with between the City of Miami Beach and Christmas Designers, Inc., was presented and
discussed. At the time of the discussion there were various design options discussed.
The discussion concluded with the item being tabled pending the provision of additional information
including;
• The redesign of the Menorah to reflect a more traditional style;
• The design and rendering of a Dreidl as a possible alternative to the Menorah;
• The design and cost estimates for expanding the lighting program to include Espanola Way and
Lincoln Road between Alton and West Avenue.
The Administration has worked with Christmas Designers, Inc., to provide the requested information.
Please refer attached revised "Supplemental Holiday Lighting/ Decor 2006-07" quote for the complete
proposal.
As now designed, the proposed City Hall lighting program with the more traditional Menorah and the
additional sections of Collins Avenue, Espanola Way and Lincoln Road would cost$126,260 per year or
replacing the Menorah with the Dreidl would be$129,810 per year. The total annual Agreement would be
an amount not to exceed$426,260 with the simplified menorah option and $429,810 for the dreidl option
per year for the remaining two contract years.
The Administration recommends the approval of this resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source oft > t
'*
Funds:
OBPI � :
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Kevin Smith, Parks & Recreation
Sign-Offs:
1W t
1W c
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M1AM1BEA1C'***H AGENDA ITEM
DATE
MIAMI BEACH
City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor David Dermer and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: September 21, 2006 ) �r
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO
THE AGREEMENT WITH CHRISTMAS DESIGNERS INC., FOR THE
DESIGN,INSTALLATION,ON-GOING SERVICING AND MAINTENANCE
OF A CITYWIDE HOLIDAY DECORATIONS PROGRAM, BY
INCREASING THE SCOPE OF SERVICES TO INCLUDE ADDITIONAL
DECORATIONS FOR THE EXTERIOR OF CITY HALL AND SECTIONS
OF ESPANOLA WAY, LINCOLN ROAD AND COLLINS AVENUE;
INCREASING THE CONTRACTUAL AMOUNT FROM $300,000 TO AN
AMOUNT NOT TO EXCEED$429,810 PER YEAR FOR THE REMAINING
TWO YEARS OF THE AGREEMENT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
At the September 6, 2006 Commission meeting a resolution seeking approval to
amend the existing Agreement with between the City of Miami Beach and Christmas
Designers, Inc., was presented and discussed. At the time of the discussion there
were various options discussed among the Members of the Commission concerning
the design of the Menorah, the amount of funding being recommended for
expenditure on City Hall as well as the option of installing a lesser display at City
Hall and redistributing the funds to other public areas such as Espanola Way and
Lincoln Road between Alton and West Avenue.
The discussion concluded with the item being tabled pending the provision of
additional information including;
• The redesign of the Menorah to reflect a more traditional style;
• The design and rendering of a Dreidl as a possible alternative to the
Menorah;
• The design and cost estimates for expanding the lighting program to include
Espanola Way and Lincoln Road between Alton and West Avenue.
City Commission Memorandum—Christmas Designers,Inc.,Amendment 1
September 21, 2006
Page 2 of 2
The Administration has worked with Christmas Designers, Inc., to provide the
requested information. Please refer attached revised "Supplemental Holiday
Lighting/ Decor 2006-07" quote for the complete proposal.
As now designed, the proposed City Hall lighting program with the more traditional
Menorah and the additional sections of Collins Avenue, Espanola Way and Lincoln
Road would cost 126 260 per year or replacing the Menorah with the Dreidl would
$ � P Y P 9
be $129,810 per year for the remaining two years of the current agreement.
CONCLUSION
The Administration recommends that the Mayor and City Commission amend the
agreement with Christmas Designers, Inc., for the design, installation, on-going
servicing and maintenance of a citywide holiday decorations program by increasing
the scope of services to include additional decorations for the exterior of City Hall
and sections of Collins Avenue, Espanola Way and Lincoln road, increasing the
contractual amount from $300,000 to an amount not to exceed $429,810 per year
for the remaining two years of the agreement.
T:\AGENDA\2006\sep2106\consent\Christmas Designers Amendment I Memo—Revised Il..doc
it
September 14, 2006
Kevin Smith
City of Miami Beach
2100 Washington Ave.
Miami Beach, FL 33139
Dear Kevin:
Enclosed please find Cbriotma5 Mv5igner!5' revised quote "Supplemental Holiday
Lighting/Decor 2006-07" City of Miami Beach for the following areas:
• City Hall (with revised Menorah and optional Dreidl)
• Espanola Way
• Lincoln Road West of Alton
• Collins Avenue 4100 Block to 5800 Block
Please feel free to contact me at 800-432-5139, extension 102, with any questions or
j concerns. As always, we at Cbrigtmaz M cMgnerg look forward to being of service to you
and the City of Miami Beach,
Sincerely,
Ktv� t
Kevin Long
President
KL\ps
3124 NW 16 th Terrace• Pompano Beach, FL 33064 • (954) 9734225 • 1-800-432-5139 • FAX (954)973-0914
CITY OF MIAMI BEACH
Supplemental Holiday Lighting and Decor 2006-07
Two Year Lease/Purchase
SECTION 1 - MIAMI BEACH CITY HALL
MIAMI BEACH
CITY HALL _
(Revised Menorah)
1) Building front light line tubes, white powder coated, C-7 candelbra base bulbs,
12" on center
2,000 ft. C-71 12" on center, light line $21,500 per year
2) Building front corner icicle panel 5' x 31, eleven (11) left facing, thirteen (13) right
facing
24 Corner icicle panels as described $8,400 per year
3) Building front glitter filled stars, sixteen (16) 24", eight (8) 36"
24 Star units as described $6,710 per year
4) Building glitter filled packages, 3'3" x 5', two (2) total
2 Glitter filled packages as described $2,150 per year
5) Palm tree lighting with stars (Corner of 17th Street and Convention Center Drive),
eight (8) Roya I Palms
a) Three (3) side mounted stars (1-18", 1-24", 1-30") on each tree
b) Ten (10) spiral wrap sets on each tree
c) Ten (10) fronds lit on each tree
8 Royal Palms as described $7,800 per year
The material contained herein is the property of CHRISTMAS DESIGNERS, INC.
Reproduction, copying, or use without prior consent is strictly prohibited.
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Page 1 of 9
6) Art Deco Scroll Menorah (15'H x 16'9"W) to be placed in the planter as shown
1 Menorah as described $8,300 per year
7) Art Deco 3-D Glitter Scroll Tree, (31' H x 16' W) to be placed in the Plaza as
shown
1 3-D Glitter Scroll Tree as described $38,400 per year
TOTAL $93,260.00 PER YEAR FOR TWO YEARS
Above pricing based on prior approval of installation methods.
The material contained herein is the property of CHRISTMAS DESIGNERS, INC.
Reproduction, copying, or use without prior consent is strictly prohibited.
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Page 2 of 9
MIAMI BEACH CITY HALL
Supplemental Holiday Lighting and Decor 2006-07
Installation Methods and Electrical Specifications
INSTALLATION METHODS
Jr
MIAMI BEACH
t1TY HALL
(Revised Menorah)
Item 1, 2 & 3 Installation Method
We will use lead anchors with stainless steel screws and a white cable wrap around the
light line tubes to secure them to the building. Upon removal of the light line tubes, the
plastic cable wrap will be removed and the screws will be replaced back into the lead
anchor. At this time, we will paint the screws to blend in with the building. Note: Paint
to be provided by the City of Miami Beach at the time of removal.
Item 4 Installation Method
We will use steel rods extending from the bottom of each unit to secure the package to
the back side of the planter box with conduit straps. The straps will be left in place
after the removal of the decoration.
Item 5 Installation Method
The mini lights will be wrapped around the trunk and fronds. The stars will be attached
with two (2) banding straps on each unit.
The material contained herein is the property of CHRISTMAS DESIGNERS, INC.
Reproduction, copying, or use without prior consent is strictly prohibited.
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Page 3 of 9
Item 6 Installation Method
There are various methods to use for the Menorah which will required a dialog with the
City due to various changes that may need to occur within the planter.
Unit 7 Installation Method
1) The tree will need to be secured with guy cables attached to the plaza.
2) Install a permanent sleeve into the plaza for the tree pole to be inserted into and
then capped, so as to be level with the plaza after removal.
ELECTRICAL SPECIFICATIONS
Item 1 - 2,000' Building Front Light Line Tubes
Using 7 watt bulbs - 14,000 watts = 122 amps @ 115 volts
Item 2 - Twenty Four(24) Building Front Comer Icicle Panels, 5' x 3'
7 watt bulbs- 357 watts =2.25 amps @ 115 volts each unit
Combined Total for 24 units - 6,120 watts = 54 amps @ 115 volts
Item 3 -Twenly Four (24) Glitter Filled Stars
24" Stars (16 units)- 5 watt bulbs - 100 watts = 10.9 amps @ 115 volts each unit
36" Stars (8 units)- 5 watt bulbs - 200 watts = 1.9 amps @ 115 volts each unit
Combined Total for 24 units - 3,200 watts = 28 amps @ 115 volts
Item 4 - 3' x 5' Package -Two (2)
5 watt bulbs- 535 watts =4.75 amps @ 115 volts each unit
Combined Total for 2 units - 1,070 watts = 9.5 amps
Item 5 - Palm Tree Lighting
20 sets of Everburn mini lights and three glitter filled stars (1-18", 1-24" and 1-30")
810 watts =7 amps per palm
Combined Total for 8 palm trees - 6,480 watts = 56 amps @ 115 volts
Item 6 - 16'H x 17'W Art Deco Menorah
7 watt bulbs - 3,549 watts = 31 amps @ 115 volts
Item 7 - 31'H x 16'W 3-D Art Deco Glitter Scroll Tree
7 watt bulbs - 21,735 watts = 189 amps @ 115 volts
The material contained herein is the property of CHRISTMAS DESIGNERS, INC.
Reproduction, copying, or use without prior consent is strictly prohibited.
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OPTIONAL FOR CITY HALL- DREIDL
:f
MIAMI BEACH
CITY HALL
One 7' x 14' Dreidl to replace proposed Menorah. Dreidl to be place in planter as
shown.
$11,850.00 per year for two years
The material contained herein is the property of CHRISTMAS DESIGNERS, INC.
Reproduction, copying, or use without prior consent is strictly prohibited.
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SECTION 2 - ESPANOLA WAY
Photo shows Lumus Park - for illustration purposes
Thirteen (13) lamp poles (9 single, 4 multi globe):
9 Single Globe Lamp Poles - the decor will consist of a double star scroll decoration
with silver glittered scroll and gold glittered stars on each side of the globe with two
large 18" gold mylar bows and lighted garland wraps as shown above.
4 Multi Globe Lamp Poles - the decor will consist of a lighted lush pine garland spiral
wrapped around the pole and finished with two large 18" gold mylar bows.
$10,000.00 per year for two years
The material contained herein is the property of CHRISTMAS DESIGNERS, INC.
Reproduction, copying, or use without prior consent is strictly prohibited.
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SECTION 3 - LINCOLN ROAD WEST OF ALTON TO WEST"E.
Example only - Actual Palms quoted are
Roya I Palms
There are eight (8) Royal palms, center median, lighted with stars. Each palm will have
10 spiral wraps, 10 fronds lit and three side mounted stars (1-18", 1-24", 1-3011).
For the four (4) large light poles, we will place solar disc stars and banners to match
what is currently being used in other areas of the city, as shown above.
$8,000.00 per year for two years.
The material contained herein is the property of CHRISTMAS DESIGNERS, INC.
Reproduction, copying, or use without prior consent is strictly prohibited.
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I
SECTION 4 - COLLINS AVENUE
(954)973-4125
y�rj (800)432-5139
Fax
)973-0914
3121 IVW 16th T:rrace
Pompano Beach,Fr.33064
•
Mlaml Beach
vintage postcard
holiday banner
a
1
4 -
is
Process Color
30"X 108"
Banner
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tS.a.YJnIs.as tom,tAeurva+d.ri'la w 6.p"we u.4 GA".,A—lava..a—r.,....L44 u n:ax-.dc y..-.awwm
On Collins Avenue from the 4100 Block to the 5800 Block, every third pole, we will
place thirty two (32) 30" x 108" process color banners. There will be 16 banners with
blue background and 16 with red background. These banners will feature a vintage
Miami Beach postcard of a sunbather and packages proclaiming "Happy Holidays,
Miami Beach". Over the top of each banner will be a 30" gold glittered mesh star
outlined in sparkling solar discs for added daytime dazzle.
To maximize the impact of the presentation, we will install all banners on the east
side of Collins Avenue.
32 Banners as described above $15,000.00 per year for two years
The material contained herein is the property of CHRISTMAS DESIGNERS, INC.
Reproduction, copying, or use without prior consent is strictly prohibited.
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Page 8 of 9
CITY OF MIAMI BEACH
Supplemental Holiday Lighting/Decor 2006-07
Cost Recap
Section 1 - City Hall without Optional Dreidl $93,260.00
Section 2 - Espanola Way $10,000.00
Section 3 - Lincoln Road West of Alton to West Ave. $8,000.00
Section 4 - Collins Aveune $15,000.00
TOTAL PER YEAR FOR TWO YEARS $126,260.00
Section 1 - City Hall with Optional Dreidl $96,810.00
Section 2 - Espanola Way $10,000.00
Section 3 - Lincoln Road West of Alton to West Ave. $8,000.00
Section 4 - Collins Aveune $15,000.00
TOTAL PER YEAR FOR TWO YEARS $1299810.00
The material contained herein is the property of CHRISTMAS DESIGNERS, INC.
Reproduction, copying, or use without prior consent is strictly prohibited.
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