Guidelines to Succesful Campaign Treasurer's Report Miami-Dade County Elections Department
Guidelines to Successful Campaign Treasurer's Reports
(Per Chapter 106,Florida Statutes)
Contributions 4. The Petty Cash Withdrawn must be reported in the period
1. Contributions entered must fall within the time period that it was withdrawn from the bank.
covered by the report. 5. The Petty Cash Spent must also be reported in the period
2. All Contributions must have complete itemized information that it was spent. Petty Cash Spent does not impact the Total
including the date, name, complete address, contribution Expenditures for the period,only when it is withdrawn.
type,occupation(if over$100)and dollar amount. 6. Petty Cash Withdrawn and Petty Cash Spent must equal at
3. Occupation needs to be specific. Do not use "Businessman/
the end of the campaign.
woman, Business Owner, Salesman/woman, Sales," etc. Notices
Examples of acceptable occupations include Car Sales,Printing 1. You will be notified of any deficiencies or violations.
Shop Owner,Bank Manager,Attorney,etc. 2. Typical violations include late filing,fine due,and incomplete
4. There is no contribution limit to a political committee. information on a campaign report.
5. The maximum cash contribution per election is $50. A 3. Following these guidelines will reduce notices sent to you
cashier's check is considered as cash. and thus the number of amendment reports that will need
6. The contribution limit to a candidate is $1,000 per election. to be filed.
For reporting purposes, a credit card, debit card, money
order,or Paypal contribution is considered a check. Amending a Report
7. Contributions collected via Paypal or a third-party vendor to 1. To make any changes to a submitted report, click on the
collect contributions must be reported in full(transaction fees "amend" button of the Original Report to create an
are not deducted from the contribution amount, but rather Amendment Report.
reflected as an expenditure). 2. In the Amendment Report, first click on the type of
s. The person signing the check is the contributor, except fora transaction to amend(i.e."Enter Contributions",etc):
„ ➢To add new item,add a new sequence.
company check that is a Business entity.
9. In-kind contributions are subject to contribution limitations ➢To amend existing item, click "Amend Item from Orig
($1,000 per election,per contributor).
Report"to view list of all items previously submitted. Click
lo. Candidates cannot accept contributions from an on desired sequence, enter edits, and click submit. This
Electioneering Communications Organization(ECO). will display two transactions(one to"delete" original item
and one to"add"new item).
➢To delete existing item, click "Amend Item from Orig
Expenditures Report", click on desired sequence, and just click submit.
1. Expenditures entered must fall within the time period covered This will display two transactions (one to "delete" original
by the report. item and one to "add" new item). Delete the "add"
2. All expenditures must have complete itemized information sequence,leaving only the"delete"sequence.
including the date, name, complete address, purpose of
expenditure,and dollar amount. Fines
3. A reimbursement from the campaign account is allowable 1. Fines assessed to candidates must be paid from candidate's
directly to an individual/organization that has incurred personal funds.
approved expenses on behalf of the campaign. The report 2. Fines assessed to political parties, political action
must include the full name,full address,specific purpose,and committees, electioneering communication organizations,
amount of reimbursement.
and "independent expenditures over$5,000" are to be paid
4. Campaign accounts may not provide a direct payment to the from their campaign account.
credit card of an individual/organization as a form of 3. Fines must be paid to the filing officer within 20 days after
reimbursement. receipt of the notice of payment due, unless an appeal is
5. Poll workers should be paid with a campaign check and each made to the Florida Elections Commission within 20 days
poll worker paid should be itemized. after receipt of the notice of payment due.
6. Bank fees and fees assessed by Paypal or a third-party vendor
4. If fine was appealed to the Florida Elections Commission,and
to collect contributions must be reported as expenditures(not the fine is upheld, payment is due to the Elections
deducted from the contribution amount). Department as stated in the Final Order.
7. ECOs are limited to electioneering communications and may 5. Reference Florida Statute 106.07(8)(b)for fine amounts.
not make contributions to candidates or political parties.
Petty Cash Termination Report
1. The Petty Cash Withdrawn limit is$500 per calendar quarter 1. At the end of the campaign, or when closing out a political
prior to the end of qualifying. Thereafter,$100 per week. committee, the "Total Contributions to Date" and the "Total
2. It shall be spent only in amounts less than $100 and only for Expenditures to Date" on the Termination Report must
office supplies, transportation expenses and other equal;and,the campaign account must be closed.
necessities. 2. Prior to closing the campaign account, any remaining funds
1.
3. Petty Cash may not be used for time,space,or services from must be disposed of according to F.S. 106.141 (for
communications media. candidates)and F.S.106.03(for political committees).
CDL-VI 11/07/2013 This document reflects recent changes to State campaign financing laws as prescribed in House Bill 569(effective 11/01/2013).