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2014-28590 Reso RESOLUTION NO. 2014-28590 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 1 TO THE AGREEMENT BETWEEN THE CITY AND LANZO CONSTRUCTION CO., DATED JUNE 19, 2013 (THE AGREEMENT), FOR ADDITIONAL ENGINEERING SERVICES, DRAINAGE STRUCTURE MODIFICATION, DRAINAGE PIPE, FENCING AROUND PUMP STATIONS, ELECTRICAL COMPONENTS, AND PREPARATION OF SITE FOR STOCKPILING OF MATERIALS FOR THE SUNSET HARBOUR PUMP STATIONS RETROFIT AND DRAINAGE IMPROVEMENTS PROJECT; SAID CHANGE ORDER, IN THE AMOUNT OF $315,123, PLUS A PROJECT CONTINGENCY IN THE AMOUNT OF $231,358, FOR A TOTAL COST OF $546,481. WHEREAS, Pursuant to Invitation to Bid No. 060-2013TC, and as approved at the May 8, 2013 City Commission meeting, the City entered into an agreement with Lanzo Construction Co., dated as of June 19, 2013 (Agreement), in connection with the Sunset Harbour Pump Stations Retrofit and Drainage Improvements Project, in the amount of $1,854,963.40, plus a 10% project contingency, for the total cost of$2,040,459.74; and WHEREAS, as an initiative to continue infrastructure improvements throughout Sunset Harbour, the Public Works Department requested an additional scope of work to the existing Agreement (Change Order No. 1), consisting of the installation of additional drainage pipes for direct storm water discharge to Biscayne Bay; existing drainage structure modifications; fencing around Pump Stations No. 1 and No. 2; additional electrical components to raise control panels to 2-feet above flood elevation at Pump Stations No. 1 and No. 2; preparation of site for stockpiling of materials at Green Waste Facility; and additional engineering services; and WHEREAS, the amount requested for Change Order No. 1 is $315,123, plus a total project contingency in the amount of$231,358; for a total construction cost of$546,481. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby approve and authorize the Mayor and City Clerk to execute Change Order No. 1 to the Agreement between the City and Lanzo Construction Co., dated June 19, 2013, for additional engineering services, drainage structure modification, drainage pipe, fencing around pump stations, electrical components, and preparation of site for stockpiling of materials for the Sunset Harbour Pump Stations Retrofit and Drainage Improvements Project,-in the amount of $315,123 plus a total project contingency in the amount of$231,358; for a total cost of$546,481. PASSED and ADOPTED this day of Q , 2014. ATTEST: PHILIP E AYOR RALPH GR ADO, CITY LEON l IN„ORF ORATED: APPROVED AS TO T:\AGENDA\2014\May\Sunset Harbour Pu Motions 0 AVemenW�-�ange Order No 1 RESO.doc FORM&LANGUAGE &FOR EXECUTION 5 r k4- City Attomey Date COMMISSION ITEM SUMMARY Condensed Title: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And Authorizing The Mayor And City Clerk To Execute Change Order No. 1 To Lanzo Construction Co., For Additional Engineering Services, Drainage Structure Modification, Drainage Pipe, Fencing Around Pump Stations, Electrical Components, And Preparation Of Site For Stockpiling Of Material For The Sunset Harbour Pump Stations Retrofit And Drainage Improvements Project, In The Amount Of$315,123 Plus A Total Project Contingency In The Amount Of$231,358; For A Total Construction Cost Of$546,481. Key Intended Outcome Supported: Ensure value and timely delivery of quality Capital Projects. Supporting Data (Surveys, Environmental Scan, etc.): N/A Item Summa /Recommendation: Pursuant to Invitation to Bid (ITB) 060-2013TC for the Sunset Harbour Pump Station Retrofit and Drainage Improvements Project, on May 8th, 2013, the City Commission authorized an award for construction contract with Lanzo Construction Co. in the amount of $1,854,963.40. In addition, a base project contingency in the amount of $185,496.34 totaling a construction cost of $2,040,459.74. The project's scope of work includes drainage improvements within the Sunset Harbour Neighborhood, consisting of new retrofit pumps, connections for direct discharge to Biscayne Bay, control panel modifications at Pump Stations No. 1 and No. 2; and complete reconstruction of Pump Station No. 3, including associated drainage pipes. As an initiative to continue the infrastructure improvements throughout Sunset Harbour, the Public Works Department has requested that Lanzo Construction Co. provide all necessary labor and equipment for the installation of additional drainage pipes for direct storm water discharge to Biscayne Bay, existing drainage structure modifications, fencing around Pump Stations No. 1 and No. 2, additional electrical components to raise control panels to 2-feet above flood elevation at Pump Stations No. 1 and No. 2, preparation of site for stockpiling of material at Green Waste Facility, as well as additional engineering services. In addition, an October 1St, 2014 deadline has been added to the contract, in order to ensure the completion of all pump station-related work by this date, making Lanzo . Construction Co. liable for damages in the amount of$2,800 per day for non compliance. THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 $301 431-2730-069357 2 $363,615 429-2730-069357 3 $110,081 431-2738-069357 4 $72,484 435-2473-069357 5 OBPI Total $546,481 Financial Impact Summary: City Clerk's Office Legislative Tracking: Eric T. Carpenter,ext.6012 Sign-Offs: De artme Director Assistan na er City er. ETC I JL T:\AGENDA\2014\May\Sunset Harbour Pump Stations Improvements Change Order No 1 SUMMARY.docx AGENDA ITEM C.7 E MIAMIBEACH S—oZ/-/ MIAMI BEACH City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members f the City C mmission FROM: Jimmy L. Morales, City Manager DATE: May 21, 2014 SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 1 TO LANZO CONSTRUCTION CO., FOR ADDITIONAL ENGINEERING SERVICES, DRAINAGE STRUCTURE MODIFICATION, DRAINAGE PIPE, FENCING AROUND PUMP STATIONS, ELECTRICAL COMPONENTS, AND PREPARATION OF SITE FOR STOCKPILING OF MATERIAL FOR THE SUNSET HARBOUR PUMP STATIONS RETROFIT AND DRAINAGE IMPROVEMENTS PROJECT, IN THE AMOUNT OF $315,123 PLUS A TOTAL PROJECT CONTINGENCY IN THE AMOUNT OF $231,358; FOR A TOTAL CONSTRUCTION COST OF $5465481. ADMINISTRATION RECOMMENDATION The Administration recommends adopting the Resolution FUNDING Amount Account Number $ 301 431-2730-069357 $363,615 429-2730-069357 $110,081 431-2738-069357 72,484 435-2473-069357 $ 546,481 TOTAL Commission Memorandum—Sunset Harbour Pump Stations Improvements- Change Order No. 1 Page 2 of 2 BACKGROUND Pursuant to Invitation to Bid (ITB) 060-2013TC for the Sunset Harbour Pump Station Retrofit and Drainage Improvements Project, on May 8th, 2013, the City Commission authorized an award for construction contract with Lanzo Construction Co. in the amount of$1,854,963.40. In addition, a base project contingency in the amount of$185,496.34 totaling a construction cost of $2,040,459.74. The project's scope of work includes drainage improvements within the Sunset Harbour Neighborhood, consisting of new retrofit pumps, connections for direct discharge to Biscayne Bay, control panel modifications at Pump Stations No. 1 and No. 2; and complete reconstruction of Pump Station No. 3, including associated drainage pipes. As an initiative to continue the infrastructure improvements throughout Sunset Harbour, the Public Works Department has requested that Lanzo Construction Co. provide all necessary labor and equipment for the installation of additional drainage pipes for direct storm water discharge to Biscayne Bay, existing drainage structure modifications, fencing around Pump Stations No. 1 and No. 2, additional electrical components to raise control panels to 2-feet above flood elevation at Pump Stations No. 1 and No. 2, preparation of site for stockpiling of material at Green Waste Facility, as well as additional engineering services. In addition, an October 1St, 2014 deadline has been added to the contract, in order to ensure the completion of all pump station-related work by this date, making Lanzo Construction Co. liable for damages in the amount of$2,800 per day for non compliance. COST ANALYSIS Lanzo Construction Co. has submitted a cost proposal in the amount of $315,123 (Attachment) for additional drainage pipes for direct storm water discharge to Biscayne Bay, existing drainage structure modifications, additional electrical components to raise control panels to 2-feet above flood elevation at Pump Stations No. 1 and No. 2, preparation of site for stockpiling of material at Green Waste Facility, as well as additional engineering services. This cost proposal has been submitted to the City's Public Works Department for further review and recommendation. City staff reviewed the proposal and found that the amount was fair and reasonable. CONCLUSION The Administration recommends adopting the Resolution Attachment— Lanzo Construction Co. Cost Proposal dated 5/6/2014 J LM/MT/ /BAM/EA T:\AGENDA\2014\May\Sunset Harbour Pump Stations Improvements Change Order No 1 Memo.doc ATTACHMENT A LANZO CONSTRUCTION COMPANY Delivering sustainable infrastructure solutions for tomormw's communities May 6, 2014 City of Miami Beach,Florida Public Works Department-Engineering Division 1700 Convention Center Drive Miami Beach,FL 33139 Attention: Eric Arencibia,Civil Engineer I Reference: Sunset Harbour Pump Station Retrofit—ITB No. 60-2013TC Sunset Harbour Re-Design Proposal—Revised Outfalls and Scope Changes Below is a summary of the work included in the attached Sunset Harbour Re-Design Proposal: Additional Scope of Work: 1) S-16, S-17, S-18,Positive Buoyancy Compensation Redesign and Construction 2) Existing Valve Vault Modification 3) Design Changes for 20"existing water main 4) Soil Boring 5) Fencing Pump Stations 1 and 2 6) Video existing PS 2 outfall 7) Not Used 8) Electrical Components for Raising Control Panels 9) Additional Structures Positive Buoyancy Compensation and Construction 10)Change Tide-Flex Valves from Duckbill to Inline 11)Other Engineering Costs 12)Pump Station 3 Outfall Redesign and Construction 13)Pump Station 2 Outfall Redesign and Construction 14)Clear, Grub and Reconstruct Berms at Golf Course 15)Additional Brick Pavers 16)Lengthened Pump Power Cables 17)Pump Station Gravity Bypass with Aluminum Slide Gate 18)Cost of Acceleration Deleted Scope of Work / 1)Bid Item(34) 16"PVC Force Main S l F r 2)Bid Item(59) 18"Tide Flex S 3)Bid Item(New)Dissipater Box 4)Bid Item(New)Pump Station 2 Tie-In Sunset Harbour Re-Design Addition $3159123.00 Additional work items are lump sum,with the exception of(15),which is unit price and items(12 and 17),which will utilize restoration and civil quantities as in the existing contract. 125 SE 5TH Court Deerfield Beach FL 33441-4749 Phone(954)979-0802 Fax(954)979-9897 www.lanzo.net Eric Arencibia,Civil Engineer I May 1,2014 Page Two With this proposal we request a thirty(30)day contract acceleration cost and extension in the amount of$ 1,400.00 per day for a total of$42,000.00, as seen on item(18)of the attached schedule of values. This item is to be paid in five equal amounts of$8,400.00 from May to September 2014. Lanzo understands that the Pumps, outfalls and Tide Flex Valves for Pump Stations 1, 2 & 3 must be functional as well as the Tide Flex valves on Dade Blvd by October 15`, 2014 or there will be Liquidated Damages in the amount of $2,800.00 per day until these items are substantially completed. These thirty days contract extension will extend the contract Substantial Completion date to October 31", 2014 and the Final Completion date to November 30th, 2014, while having a Milestone completion for Pump Stations 1, 2 & 3 items for October 151, 2014, as stipulated above. For concurrent delay for the Milestone and the Substantial Completion, the greater amount of the applicable Liquidated Damages will apply. Nothing contained here allows for additive Liquidated Damages. Please review the attached cost spreadsheet and attachments. Lanzo Construction is also available to meet with you to discuss any specific questions that you may have. Feel free to contact me at your convenience. Sincerely, Daniel Mesquita Project Manager Lanzo Construction Company Attachment(s) CC: LCC File 125 SE 5TH Court Deerfield Beach FL 33441-4749 Phone(954)979-0802 Fax(954)979-9897 www.lanzo.net "r 5/6/2014 CONSTRUCTION COST ADDITION AND DELETIONS Pump Station #3 and Alternate Pump Station #1, #2 City of Miami Beach Sunset Harbor Revised Quantities DESCRIPTION ITEM BID ITEM UNITS Quan UNIT PRICE COST ADDITIONS 1 NEW S-16,S-17,S-18 Buoyancy Redesign LS 1 $ 49,322.00 $ 49,322.00 2 NEW Exiling Valve Vault Modification LS $ - $ - 3 NEW Redesign Changes for existing 20"WM Conflict LS 1 $ 7,200.00 $ 7,200.00 4 NEW Reimbersible Expense for Soil Boring LS 1 $ 1,950.00 $ 1,950.00 5 NEW Fcncing Around PSI and PS2 LS 1 $ 25,430.00 $ 25,430.00 6 NEW TV PS2 Outfall LS 1 $ 1,560.00 $ 1,560.00 7 NEW Not Used $ - $ - 8 NEW Electrical Components Regarding Raising the Control LS 1 $ 48,425.00 $ 48,425.00 Panels 9 NEW Other Structue Modifications For Buoyancy LS $ - $ - 10 NEW Price Change For lnhne Check Valves Vs.Duckbill LS 1 $ 13,941.00 $ 13,941.00 11 NEW Other Enginneering Costs LS 1 $ 5,174.00 $ 5,174.00 12 1 NEW PS3 Discharge LS 1 $ 162 239.00 $ 162 239.00 13 NEW Increase PS2 Outfall LS 1 $ 102,925.00 $ 102 925.00 14 NEW Clear,Grub and Reconstruct Berms LS 1 $ 52 484.00 $ 52 484.00 15 NEW Additional Brick Pavers SF 1,850 $ 16.00 $ 29,600.00 16 NEW Lengthened Pump cables LS 1 $ 2,985.00 $ 2,985.00 17 NEW Pump Station Gravity By-Pass with Gate LS 1 $ 47,170.00 $ 47,170.00 18 NEW Cost of Acceleration DAY 30 $ 1,400.00 $ 42 000.00 DELETIONS 1 34 16"PVC Forcemein LF -354 $ 350.00 $ (123,900.00) 2 59 F&118"Tide Flex Valve at Existing Outfall EA. -1 $ 11,500.00 1 $ 11 500.00 3 NEW Dissapater Box EA. -1 $ 58,000.00 $ (58,000.00) 4 NEW Tie PS 2 Into Existing 30"With Tide Flex EA. -1 $ 56,000.00 $ (56,000.00) IGR'AND-TOTAL 315,123.00 1 of 1