2014-28614 Reso RESOLUTION NO. 2014-28614
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE GUARANTEED MAXIMUM PRICE (GMP)
AMENDMENT NO. 2 TO THE PRE-CONSTRUCTION SERVICES
AGREEMENT WITH THORNTON CONSTRUCTION COMPANY, INC., DATED
SEPTEMBER 16, 20139 FOR CONSTRUCTION MANAGEMENT AT RISK
SERVICES AT THE SCOTT RAKOW YOUTH CENTER ICE RINK; SAID
AMENDMENT PROVIDING FOR THE ADDITION OF SHOWERS, LOCKER
ROOMS, A MULTI-PURPOSE ROOM AND A SKATE RENTAL AREA, IN AN
AMOUNT NOT TO EXCEED $265,000; PROVIDING FOR A
CORRESPONDING INCREASE IN THE GUARANTEED MAXIMUM PRICE
(GMP) EQUAL TO THE AMENDMENT; EXTENDING THE CURRENT
SUBSTANTIAL COMPLETION DATE FROM SEPTEMBER 9, 20149 TO
DECEMBER 9, 2014; AND FURTHER SUBJECT TO AN AMENDMENT TO
THE FY13/14 CAPITAL BUDGET TO INCLUDE FUNDING FOR GMP
AMENDMENT NO. 2.
WHEREAS, at its December 12, 2012 meeting, the City Commission authorized the
Administration to issue a Request for a Qualifications for a Construction Manager at Risk (CMR)
firm to provide pre-construction services and construction phase services via a Guaranteed
Maximum Price for the mechanical cooling system replacement and building renovations for the
Scott Rakow Youth Center Ice Skating Rink (Project); and
WHEREAS, on December 14, 2012, RFQ No. 22-2013TC was issued; and
WHEREAS, at its May 8, 2013 meeting, the Mayor and the City Commission approved
Resolution No. 2013-28199, approving and authorizing the Mayor and the City Clerk to execute
a Pre-Construction Services Agreement with Thornton Construction Company, Inc. (the
Agreement); and
WHEREAS, at its March 5, 2014 meeting, the City Commission approved Resolution No.
2014-28527, approving and authorizing the Mayor and the City Clerk to execute Guaranteed
Maximum Price (GMP) Amendment No. 1 to the Agreement, in the amount of $1,175-,220, plus
a five percent owner's contingency, in the amount of $58,761, for a grand total amount of
$1,233,981; and
WHEREAS, at its March 5, 2014 meeting, the City Commission directed Staff to study
the feasibility of incorporating several items such as a pro shop, an accessible lobby at the front
of the building, locker rooms with showers within the ice rink building, a multi-purpose room, and
the relocation of the current skate rental office; and
WHEREAS, after the evaluation of the aforementioned items and review of the existing
floor plan, the stakeholders recommended the following additions: new women's and men's
showers and locker rooms at the location of the existing Coaches' Office (Room 123); skate
rental office (Room 125) and Pro Shop (Room 129) (595 sq.ft.); the addition of a new multi-
purpose room at the location of the existing locker room (Room 120-a) and adjacent
westernmost bleacher (372 sq.ft.); and the addition of a new skate rental office at the location of
the existing locker room (Room 119-1) and adjacent easternmost bleacher (353 sq.ft.); and
WHEREAS, it is necessary to amend the Agreement to incorporate the additional scope
changes, in an amount not to exceed $265,000; and
WHEREAS, the additional scope will also extend the contract time, extending the current
substantial completion date of September 9, 2014, to the new date of December 9, 2014.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute Guaranteed
Maximum Price (GMP) Amendment No. 2 to the Pre-construction Services Agreement with
Thornton Construction Company Inc., dated September 16, 2013, for Construction Management
at Risk services at the Scott Rakow Youth Center Ice Rink; said amendment providing for the
addition of showers, locker rooms, a multi-purpose room and a skate rental area, in an amount
not to exceed $265,000; providing for a corresponding increase in the Guaranteed Maximum
Price (GMP) equal to the amendment; extending the substantial completion date from
September 9, 2014 to December 9, 2014; and further subject to an Amendment to the FY13/14
Capital Budget to include funding for GMP Amendment No. 2. _
PASSED AND ADOPTED this 11th day of June, 2014.
ATTEST:
Rafaef E. Gran I UewrU Philip Le ne
T:\AGENDA\2 4 4\ tic mer men \CMR Scott Ra Ice Rink RESO 6-2-14.doc
INC
ORF
ORA TES.
APPROVED AS TO
TA
2 6 FORM & LANGUAGE
& FOR EXECUTION
dlz+1(4--
City Attorney_. Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,Approving The Increase In
Scope To The Scott Rakow Youth Center Ice Rink Associated With Renovation Of Existing Areas To Include New
Showers,Lockers,Multi-Purpose Room And Skate Rental Area And Authorizing The City Manager To Proceed With
Design Services; Negotiate And Execute, In A Not To Exceed Amount Of$265,000,A guaranteed Maximum Price
(GMP)Amendment No.2 To The Pre-Construction Services Agreement With Thornton Construction Company,Inc.,
Dated September 16,2013, For Construction Management At Risk Services At The Scott Rakow Youth Center Ice
Rink; Funding In The Amount Of$265,000 Is Subject To A Capital Budget Amendment To The FY13/14 Capital
Budget To Be Presented At The June 11,2014 Commission Meeting.
Key Intended Outcome Supported:
Build and maintain priority infrastructure with full accountability.
Supporting Data(Surveys,Environmental Scan,etc.): The 2012 Customer Satisfaction Survey indicated that over
87%and 83%of City residents and businesses respectively,rated the appearance and maintenance of public buildings
as excellent or good;and over 81%of residents rated recently completed capital improvement projects as excellent or
good.
Issue:
Shall the Mayor and City Commission approve the issuance of the Resolution?
Item Summa /Recommendation:
On May 8,2013,the Mayor and the City Commission approved Resolution No.2013-28199 authorizing the Mayor and
the City Clerk to execute a Pre-Construction Services Agreement with Thornton Construction. On March 5, 2014,
resolution 2014-28527 approved and authorized the Mayor and the City Clerk to execute a Guaranteed Maximum Price
(GMP)Amendment No. 1 with Thornton Construction Company,Inc.for Construction Management at Risk Services for
the Scott Rakow Youth Center Ice Skating Rink,Mechanical Repairs and Building Renovations Project,in the amount
of $1,175,220 plus a five percent owner's contingency in the amount of $58,761, for a grand total amount of
$1,233,981.
At the March 5,2014 Commission meeting,the Commission directed staff to study the feasibility of incorporating the
following items to the current project. 1)Should there be a pro shop,2)Make lobby accessible through the front, 3)
Move rental skates to a more ideal location,4)Add locker rooms,5)Add showers in the rink areas,and 6)Build party
rooms for kids.
Staff met with Bermello, Ajamil and Partners, Inc. (Consultant)to discuss issues pertaining to proposed additional
scope modifications to the current mechanical repair project, presently on-going. CIP, along with the Consultant,
reviewed the existing floor plan configuration within the Ice Skating Rink facility and developed several plausible
options. The stakeholders had an opportunity to review the proposed options and arrived at a consensus of the
concept,currently being presented for approval.
Additional Scope Includes, New women's and men's showers and locker rooms where the Existing Coaches'Office/
Room 123,Skate Rental/Room 125 and Pro Shop/Room 129 are now located;New multipurpose Room where the
existing locker Room#120-a,is currently located and adjacent area where the westernmost bleacher is located,and
the New skate rental, where the existing locker Room # 119-1, is currently located and adjacent area where the
easternmost bleacher is located.
The probable construction cost for the improvements(rough estimate)is$265,000(based on 1,320 Sq.Ft.@$150.00
/Sq.Ft.of the renovation area)which also includes General Conditions and Overhead&Profit.
The current Ice Skating Rink Mechanical project started construction on May 12, 2014.The contractual substantial
completion date is September 9th, 2014, and the final completion date is October 9th, 2014. The estimated time to
complete the development of documents for the increased scope, building department review, permits, GMP
Amendment No.2 preparation and construction is approximately six(6)months from approval of this additional scope.
The impact to the current construction schedule is approximately three(3)months.This would extend the substantial
completion to December 9th,2014.
The Administration recommends approval of this resolution.
Advisory Board Recommendation:
Financial Amount Account
Information:
Fu ads:
$265,000 302-2054-069357
OB Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Humberto Cabanas, Ext.4105
Sign-Offs:
Departm t ' ector Assistan it nager City nager
DM MT I JLM
T:\AGENF)A\201 46 ine1S C Ice Rink-Amendment 21Scott%kaw..K M MARY.doc
AGENDA II EM C 1
tOIAMIBEACH DATE 6 I�
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members the City C mission
FROM: Jimmy L. Morales, City Manager
DATE: June 11, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE INCREASE IN SCOPE TO THE
SCOTT RAKOW YOUTH CENTER ICE RINK ASSOCIATED WITH RENOVATION
OF EXISTING AREAS TO INCLUDE NEW SHOWERS, LOCKERS, MULTI-.
PURPOSE ROOM AND SKATE RENTAL AREA AND AUTHORIZING THE CITY
MANAGER TO PROCEED WITH DESIGN SERVICES; NEGOTIATE AND
EXECUTE, IN A NOT TO EXCEED AMOUNT OF $265,000, A GUARANTEED
MAXIMUM PRICE (GMP) AMENDMENT NO. 2 TO THE PRE-CONSTRUCTION
SERVICES AGREEMENT WITH THORNTON CONSTRUCTION COMPANY, INC.,
DATED SEPTEMBER 16, 2013, FOR CONSTRUCTION MANAGEMENT AT RISK
SERVICES AT THE SCOTT .RAKOW YOUTH CENTER ICE RINK; FUNDING IN
THE AMOUNT OF $265,000 IS SUBJECT TO A CAPITAL BUDGET AMENDMENT
TO THE FYI 3/14 CAPITAL BUDGET TO BE PRESENTED AT THE JUNE 119 2014
COMMISSION MEETING.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure well-maintained facilities.
BACKGROUND
The Mayor and City Commission at its December 12, 2012, Commission meeting authorized
the Administration to issue an RFQ for a Construction Manager at Risk (CMR) firm to provide
pre-construction services and construction phase services via a Guaranteed Maximum Price
GMP amendment for the mechanical cooling system replacement and building renovations for
Scott Rakow Youth Center — Ice Skating Rink project which has been experiencing problems
as identified by the facility operator.
Request for Qualifications (RFQ) No. 22-2013TC was issued on December 14, 2012. Thornton
Construction submitted their proposal and was interviewed along with one (1) other CMR Firm.
On February 26, 2013 the selection committee unanimously ranked Thornton Construction as
the top ranked firm.
On May 8, 2013, the Mayor and the City Commission approved Resolution No.2013-28199
authorizing the Mayor and the City Clerk to execute a Pre-Construction Services Agreement
with Thornton Construction. These Services included review of the project requirements,
Commission Memorandum—Scott Rakow Youth Center Ice Rink Additional Renovation
June 11, 2014
Page 2
existing on site conditions, preliminary budget evaluation, project scheduling and phasing,
value engineering, and constructability recommendations to the design consultants.
On March 5, 2014, resolution 2014-28527 approved and authorized the Mayor and the City
Clerk to execute a Guaranteed Maximum Price (GMP) Amendment No. 1 with Thornton
Construction Company, Inc. for Construction Management at Risk Services for the Scott
Rakow Youth Center Ice Skating Rink, Mechanical Repairs and Building Renovations Project,
in the amount of$1,175,220 plus a five percent owner's contingency in the amount of$58,761,
for a grand total amount of$1,233,981.
ANALYSIS
At the March 5, 2014 Commission meeting, the Commission directed staff to study the
feasibility of incorporating the following items to the current project.
• Should there be a pro shop
• Make lobby accessible through the front
• Move rental skates to a more ideal location
• Add locker rooms
• Add showers in the rink areas
• Build party rooms for kids
Staff attended various meetings with stakeholders to analyze current circulation patterns that
patrons go through to rent skates or purchase tickets. The present location of the skate rental
office does not perform efficiently for patrons or staff. The skate rental area is currently at the
opposite end of the Ice Rink main entrance which generates additional resources from staff
and allows patrons to travel a long distance through the facility to purchase ticket and skate
rental, hence, no control of patrons. The current location of the skate rental also forces patrons
to walk through a wet area on their way to the bleachers to put on their skates. Improvements
have been identified that would facilitate access for visitors to pay for their ticket and rent
skates within close proximity of main entrance. Staff will have visual control of all visitors
entering and exiting the facility. Additionally, stakeholders noted that the current Ice Rink does
not contain shower facilities within the building. The only showers at the Scott Rakow facility
are located by the pool building outside the Ice Rink facility. The facility is also lacking a
multipurpose room to allow for small events to take place within the Ice Rink.
Staff met with Bermello, Ajamil and Partners, Inc. (Consultant) to discuss issues pertaining to
proposed additional scope modifications to the current mechanical repair project, presently on-
going. CIP, along with the Consultant, reviewed the existing floor plan configuration within the
Ice Skating Rink facility and developed several plausible options. The stakeholders had an
opportunity to review the proposed options and arrived at a consensus of the concept,
currently being presented for approval.
Additional Scope Includes:
1) New women's and men's showers and locker rooms where the Existing Coaches' .
Office / Room 123, Skate Rental / Room 125 and Pro Shop / Room 129 are now
located with an approximate area of 595 Sq.Ft.
Commission Memorandum—Scott Rakow Youth Center lce Rink Additional Renovation
June 11, 2014
Page 3
2 New multipurpose room where the existing locker Room # 120-a, is current) located
9 Y
and adjacent area where the westernmost bleacher is located, with and approximate
area of 372 Sq.Ft.
3) New skate rental, where the existing locker Room # 119-1, is currently located and
adjacent area where the easternmost bleacher is located, with an approximate area of
353 Sq.Ft.
The probable cost of construction (rough estimate) is $265,000 (based on 1,320 Sq.Ft. @
$150.00 /Sq.Ft. of the renovation area) which also includes General Conditions and Overhead
& Profit.
The current Ice Skating Rink Mechanical project started construction on May 12, 2014.The
contractual substantial completion date is September 9th, 2014, and the final completion date
is October 9th, 2014. The estimated time to complete the development of documents for the
increased scope, building department review, permits, GMP Amendment No. 2 preparation
and construction is approximately six (6) months from approval of this additional scope. The
impact to the current construction schedule is approximately three (3) months. This would
extend the substantial completion to December 9th, 2014.
CONCLUSION
The Administration recommends a resolution of the Mayor and City Commission of the City of
Miami Beach Florida approving the increase in scope to the Scott Rakow Youth Center Ice
PP 9 P
Rink associated with renovation of existing areas to include new showers, lockers, multi-
purpose room and skate rental area and authorizing the city manager to proceed with design
services; negotiate and execute, in a not to exceed amount of $265,000, a Guaranteed
{ Maximum Price (GMP) Amendment No. 2 to the pre-construction services agreement with
Thornton Construction Company, Inc., dated September 16, 2013, for construction
management at risk services at the Scott Rakow Youth Center Ice Rink; funding in the amount
of $265,000 is subject to a Capital budget Amendment to the FY13/14 capital budget to be
presented at the June 11, 2014 commission meeting.
JLM/ T/DM/HC
TAAGENDA\2014\June 11\Scott Rakow—Ice Rink additional Renovation\approval-Memo.doc