2014-28618 Reso RESOLUTION NO. 2014-28618
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 29 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH WALKER PARKING
CONSULTANTS, INC., TO PERFORM A PARKING DEMAND ANALYSIS
FOR ALL REMAINING AREAS OF NORTH BEACH (PHASE SIX-
EXTENDED) , IN AN AMOUNT NOT TO EXCEED $28,000.
WHEREAS, the Mayor and Commission directed the Administration to conduct
a parking demand analysis for South Beach in a phased approach which is being
performed by Walker Parking Consultants, Inc., (Walker Parking) pursuant to a
Professional Services Agreement dated October 30, 2013 (the Agreement); and
WHEREAS, parking demand projections are derived from parking inventory
usage, including data collection; review of current and future development projects; and,
in consultation with the Administration, certain assumptions regarding economic growth,
seasonality, and related trends; and
WHEREAS, the North Beach revitalization initiative is underway and a parking
demand analysis for certain areas in North Beach would be advantageous to determine
future demand; and
WHEREAS, on March 5, 2014, the City Commission approved Resolution No.
2014-28510, authorizing an amendment to the Agreement to perform a parking demand
analysis for certain areas in North Beach; and
WHEREAS, subsequently, at its meeting on May 1, 2014, the Mayor's Blue
Ribbon Panel on North Beach recommended that the entirety of North Beach be
included in the parking demand analysis; and
WHEREAS, an amendment to the Agreement is necessary in order to perform
the additional analysis for the remaining areas of North Beach.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute
Amendment No. 2, to the Professional Services Agreement with Walker Parking
Consultants, Inc., to perform a parking demand analysis for all remaining areas of North
Beach (Phase Six-Extended), in an amount not to exceed $28,000.
PASSED AND ADOPTED this 11th day of June, 2014.
ATTEST:
7/7 ' V Philip vin ayor
Rafael Grana o, City Clerk '
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APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing an
amendment to the professional services agreement with Walker Parking Consultants, Inc. to perform a
parking demand analysis for the remaining areas in North Beach(Phase Six-Extended), in an amount not
\to exceed $28,000.
Key Intended Outcome Supported:
Improve Parking availability.
Supporting Data(Surveys, Environmental Scan,etc.): Miami Beach Customer Survey indicates
74%of residents and 72%of businesses rate the availability of parking across the City as too little or
much too little. Availability of parking was one of the changes residents identified to make Miami
Beach a better to live, work or play.
Item Summa /Recommendation:
On September 11, 2013, the Mayor and Commission approved Resolution No. 2013-28309 which
approved a waiver of competitive bidding, via a 5/7th vote and authorized a professional services
agreement with "Walker" Parking Consultants, Inc, to perform a parking demand analysis for the South
Beach area, in an amount not to exceed $140,525.
The Administration is moving forward with the revitalization of North Beach.Any revitalization effort that is
to take place in North Beach will certainly impact parking demand and utilization.Therefore, it is prudent to
conduct a parking demand and utilization analysis,similar to the analysis currently underway for the South
Beach area. To this end, on March 5, 2014, the City Commission approved Resolution No. 2014-28510,
authorizing an amendment to the Professional Services Agreement with Walker Parking Consultants, Inc.
to perform a parking demand analysis for certain areas in North Beach.
Subsequently, the Mayor's Blue Ribbon Panel on North Beach recommended that the entirety of North
Beach be included in the parking demand analysis. Walker Parking has submitted a proposal to conduct
the same tasks and provide the same deliverable as the initial analysis for the entirety of North Beach.
Walker will perform the services described in their proposal for the lump sum fee of$25,550(Twenty-five
Thousand Five Hundred and Fifty Dollars)in accordance with attached General Conditions of Agreement
for Consulting Services. The lump sum fee includes all expenses. A ten percent(10%)contingency has
been included, for a total amount not to exceed $28,000 for North Beach/Phase Six-Extended.
The Administration is seeking authorization to amend the professional services agreement with Walker
Parking Consultants, Inc. to perform a parking demand analysis for all remaining areas of North
Beach/Phase Six-Extended, in an amount not to exceed $28,000.
Administration Recommendation: Adopt the Resolution.
Financial Information:
Source of Amount Account
Funds: 1 $28,000 480-0461-000312
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Saul Frances
Sign-Offs:
Department Director Assistant Cit anager City Ma ager
SF 4t KGB JLM
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AGENDA ITEM
MIAMMEACH DATE
/\AIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members f the City ommission
FROM: Jimmy L. Morales, City Manager
DATE: June 11, 2014
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH WALKER PARKING CONSULTANTS, INC., TO
PERFORM A PARKING DEMAND ANALYSIS FOR ALL REMAINING AREAS OF
NORTH BEACH (PHASE SIX - EXTENDED) , IN AN AMOUNT NOT TO EXCEED
$28,000.
FUNDING
$28,000 - 480-0461-000312
Funds are available from Parking Fund 480, Account No. 480.0461.000312.
PURCHASE AUTHORITY
Resolution No. 2013-28309 approved a waiver of formal competitive bidding, by a 5/7th
vote and authorized a professional services agreement with Walker Parking Consultants,
Inc.
KEY INTENDED OUTCOME SUPPORTED
Improve Parking availability.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On September 11, 2013, the Mayor and Commission approved Resolution No. 2013-28309
which approved a waiver of competitive bidding, via a 5/7th vote and authorized a
professional services agreement with "Walker" Parking Consultants, Inc, to perform a
parking demand analysis for the South Beach area, in an amount not to exceed $140,525.
Commission Memorandum-Walker Parking Demand Analysis—All Areas of North Beach/Phase VI-Extended
June 11, 2014
Page 2 of 4
The Administration is moving forward with the revitalization of North Beach. Any
revitalization effort that is to take place in North Beach will certainly impact parking demand
and utilization. Therefore, it is prudent to conduct a parking demand and utilization
analysis, similar to the analysis currently underway for the South Beach area.
To this end, on March 5, 2014, the City Commission approved Resolution No. 2014-28510,
authorizing an amendment to the Professional Services Agreement with Walker Parking
Consultants, Inc. to perform a parking demand analysis for certain areas in North Beach.
Subsequently, the Mayor's Blue Ribbon Panel on North Beach recommended that the
entirety of North Beach be included in the parking demand analysis. Walker Parking has
submitted the attached proposal to conduct the same tasks and provide the same
deliverables as the initial analysis for the entirety of North Beach. The study area, scope of
services, deliverables, schedule, and professional fees are as follows:
Sturdy Area
North Beach/Phase VI:
• 63rd Street to 87th Terrace between the Atlantic Ocean and Intercoastal, excluding
the areas already underway (63rd Street to 72nd Street between the beach and
Indian Creek; and Ocean Terrace to Collins Avenue; between 73rd and 75th
Streets.
Scope of Services
1. Meet with representatives of City of Miami Beach to further clarify study objectives,
confirm the study area; parking analysis; and projected schedule.
2. Review pertinent reports, studies, and statistical data regarding the study area with
representatives of City of Miami Beach. Included in this information will be land use
data provided by the City (building square footage data on a building-by-building
basis also identifying type of land use).
3. Review the major parking generators in the study area with representatives of City of
Miami Beach to understand their concerns and interests.
4. Conduct an initial field survey to update the inventory of on-street and off-street
parking facilities within the study area. Record the type of parking (e.g. public,
commercial, or private and whether surface lot or structure), number of spaces
reserved and the type of access control (if any is in place), and parking rates.
5. During the initial field survey, record the number of vehicles parked by facility during
the inventory process.
6. Perform a License Plate Inventory(LPI), recording the location and duration of each
vehicle. The LPI will be a sampling of the peak hours during a typical week day and
weekend day within the study area (days and hours to be determined).
Commission Memorandum-Walker Parking Demand Analysis—All Areas of North Beach/Phase VI-Extended
June 11, 2014
Page 3 of 4
7. Perform parking occupancy counts at three intervals on all public and accessible
private parking areas within the study area on a typical week day and weekend day
(days and hours to be determined).
8. Analyze field survey data and present in report and graphic form.
9. Calculate and compare parking demand with the current parking supply and identify
areas with deficits and surpluses.
10. Compare the parking supply with planned development and projected future
demand.
11. Identify areas with parking deficiencies that are likely to require expansion of the
parking supply.
12. Prepare and submit a draft of the task report for review and discuss findings with
representatives from the City.
13. Incorporate the City's comments into the task report.
14. Issue one CD of the final task report with comments by the City.
15. A total of four (4) meetings or teleconferences with the client are planned with this
portion of the study.
Deliverables
Walker Parking proposes to provide the same deliverables for each phase of the project as
follows:
1. Work Plan, including progress schedule
2. Supply/Demand Analysis technical memorandum
3. Supply/Demand Analysis draft report
4. Final parking master plan report; this report will be incorporated with ongoing
parking study update.
Schedule
Walker is prepared to begin work within three (3) weeks after receiving authorization to
proceed.
Limitations
Information regarding private parking areas is limited to those areas that accessible to the
field survey team during the inventory period. Private parking areas that are inaccessible to
inventory will be deemed to be at 100% capacity for the purposes of these studies.
Commission Memorandum-Walker Parking Demand Analysis—All Areas of North Beach/Phase VI-Extended
June 11, 2014
Page 4 of 4
Walker's proposal assumes that a single report will be issued for this additional area and
assembled into a Final Report for entire study. In the event that additional reports are
necessary, Walker Parking Consultants reserves the right to charge an administrative fee
to create these separate documents at a negotiated a mutually agreeable lump sum fee or
hourly fee arrangement prior to preparing these reports.
Professional Fee
Walker will perform the services described in their proposal for the lump sum fee of
$25,550 (Twenty-five Thousand Five Hundred and Fifty Dollars) in accordance with
attached General Conditions of Agreement for Consulting Services. The lump sum fee
includes all expenses. A ten percent (10%) contingency has been included, for a total
amount not to exceed $28,000 for North Beach/Phase Six-Extended.
CONCLUSION
The Administration is seeking authorization to amend the professional services agreement
with Walker Parking Consultants, Inc. to perform a parking demand analysis for all
remaining areas of North Beach/Phase Six-Extended, in an amount not to exceed $28,000.
T:\AGENDA\2014\June11 Ma Ike rParking Demand StudyNorth Beach Phase6 Extended 06112014.mem.doc
JLM/ /SF
PO
WALKER
PARKING cbNSULTANTS 4904 Eisenhower Boulevard,Suite 150
Tampa,FL 33634
Office: 813.888.5800
Fax: 813.888.5822
www.walkerporking.com
June 3, 2014
Submitted via email to SaulFrances @miamibeachfl.gov
Mr. Saul Frances
Director, Parking Department
City of Miami Beach
1755 Meridian Ave., Suite 200
Miami Beach, FL 33139
Re: Proposal for Consulting Service
Miami Beach Parking Study Update
Additional Areas for Review
Walker Proposal No.: P013-088C
Dear Mr. Frances:
We appreciate the opportunity to provide this proposal for additional parking
consulting services.
PROJECT UNDERSTANDING
The City of Miami Beach ("City") has retained Walker Parking Consultants ("Walker") to
update the 2004 Parking Supply/Demand Analysis. As part of this on-going task, the
City would like a proposal to add an additional area for review and analysis. The
deliverables will be ,used to assist the City with its efforts to prepare for future
development and growth within the North Beach area located between 63rd Street
and 87th Terrace and the Atlantic Ocean to the Intracoastal Waterway including
Biscayne Point and Normandy Isles. The area located between 63rd Street and 71st
Street from the Atlantic Ocean to Indian Creek.as well as a two block area between
73rd and 75th Streets along Ocean Terrace and Collins Avenue were recently surveyed.
New parking data will not be collected in these areas.
Specific goals for this assignment include:
® Providing an updated physical inventory of the parking spaces
• Quantifying,parking demand based on observations
• Projecting future parking demand and need
® Reviewing and analyzing the City's proposed development plans for the area
0 Incorporating public input provided through the City
To meet these goals and in conjunction with the current study, we propose to follow the
same general scope of services for this additional area of study as follows:
WALKER Proposal Saul Frances
PARKING CONSULTANTS Proposal for additional study services
June 3,2014
Page 2 of 4
SCOPE OF SERVICES
1. Meet with -,representatives of City of Miami Beach to further clarify study
objectives,-confirm the study area; parking analysis; and projected schedule.
2. Review pertinent reports, studies, and statistical data regarding the study
area with representatives of City of Miami Beach. Included in this information
will be land use data provided by the City (building square footage data on
a building-by-building basis also identifying type of land use).
3. Review the major parking generators in the study area with representatives of
City of Miami Beach to understand their concerns and interests.
4. Conduct an initial field survey to update the inventory of on-street and off-
street parking facilities within the study area. Record the type of parking (e.g.
public, commercial, or private and whether surface lot or structure), number
of spaces reserved and the type of access control (if any is in place), and
parking rates.
5. During the initial field survey, record the number of vehicles parked by facility
during the inventory process.
6. Perform a License Plate Inventory (LPI), recording the location and duration
of each vehicle. The LPI will be a sampling of the peak hours during a typical
week day and weekend day within the study area (days and hours to be
determined).
7. Perform parking occupancy counts at three intervals on all public and
accessible private parking areas within the study area on a typical week day
and weekend day (days and hours to be determined).
8. Analyze field survey data and present in report and graphic form.
9. Calculate and compare parking demand with the current parking supply
and identify areas with deficits and surpluses.
10. Compare the parking supply with planned development and projected
future demand.
11. Identify areas with parking deficiencies that are likely to require expansion of
the parking..supply.
12. Prepare and submit a draft of the task report for review and discuss findings
with representatives from the City.
13. Incorporate-the City's comments into the task report.
14. Issue one CD of the final task report with comments by the City.
��L�E� Mr.Saul Frances
PARKING CONSULTANTS Proposal for additional study services
June 3,2014
Page 3 of 4
15. A total of four (4) meetings or teleconferences with the client are planned
with this portion of the study.
DELIVERABLES
We propose to provide the following deliverables for the project:
1. Work Plan, including progress schedule
2. Supply/Demand Analysis technical memorandum
3. Supply/Demand Analysis draft report
4. Final parking master plan report; this report will incorporated with the on-
going parking study update.
SCHEDULE
We are prepared to .begin work on this added area within three weeks of receipt of
signed contract. Initial work will include preparing block maps, inventorying parking,
coordinating the data collection efforts, and reviewing data pertaining to future
conditions. Parking occupancy data collection will take place within the first two
weeks following the :project commencement. A draft report of the findings will be
provided within 6 weeks of project commencement. Schedule is dependent upon
receiving the future conditions information from the City within in 2 weeks'of project
commencement.
LIMITATIONS
Information regarding private parking areas is limited to those areas that accessible to
the field survey team during the inventory period. Private parking areas that are
inaccessible to inventory will be deemed to be at 100% capacity for the purposes of
these studies.
This proposal assumes that a single report will be issued for this additional area and
assembled into a Final Report for the entire study. In the event that additional reports
are necessary, Walker. Parking Consultants reserves the right to charge an administrative
fee to create these separate documents at a negotiated a mutually agreeable lump
sum fee or hourly fee arrangement prior to preparing these reports.
w��K�� Mr.Saul Frances
PARKING CONSULTANTS Proposal for additional study services
June 3,2014
Page 4 of 4
PROFESSIONAL FEE
Walker will perform the scope of services described in this proposal for the lump sum fee
of $25,550 (Twenty-Five Thousand, Five Hundred Fifty Dollars). The lump sum fee
includes all expenses.
If there is anything about this proposal that does not suit your needs, we ask that you
bring it to our attention so that we can customize our services to best meet your needs.
Sincerely yours,
WALKER PARKING CONSULTANTS
Jon Martens, CAPP, AICP ' Thomas Sobczak
Parking Consultant Director of Business Development
AUTHORIZATION: CITY OF MIAMI BEACH
Trusting that this proposal meets with your approval and following approval by the City
Commission, we ask that you sign in the space below to acknowledge your
acceptance of the terms contained herein, and to confirm your authorization for us to
proceed. Please return one signed original of this agreement for our records.
Accepted by (Signature):
Printed Name:
Title:
Date: