2014-28624 Reso RESOLUTION NO. 2014-28624
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
APPROVING AND AUTHORIZING THE ADDITION OF A FOURTH VENDOR,
ENVIROWASTE SERVICES, INC., TO THE AWARDS AUTHORIZED PURSUANT TO
INVITATION TO BID NO. 145-2013, FOR ROUTINE AND EMERGENCY CLEANING
OF THE SANITARY SEWER LINES AND STORM WATER SYSTEM PIPES, AND FOR
A CLOSED CIRCUIT TELEVISION (CCTV) PIPE INSPECTION SYSTEM; AND
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT.
WHEREAS, at its June 5, 2013 meeting, the City Commission authorized the award of
contracts for routine and emergency cleaning of the sanitary sewer and storm water pipes, and
closed circuit television (CCTV) pipe inspection services used to detect problems, pursuant to
Invitation to Bid (ITB) No. 145-2013; and
WHEREAS, the purpose of these contracts is to engage a contractor to provide all
supervision, labor, materials and necessary equipment to clean or clear the sanitary sewer and
storm water pipe stoppages on an ongoing basis, and on an emergency basis, as well as
provide CCTV services to ascertain the condition of the pipes in an effort to proactively assure
the sanitary sewer and storm water systems are operating effectively; and
WHEREAS, at its June 5, 2013 meeting, the City Commission approved the award of
the contracts to JCC Enterprises Labor, Inc., the lowest bidder, as the primary vendor; A&A
Drainage & Vac Services, Inc., the second lowest bidder, as the secondary vendor; and
Shenandoah Construction, the third lowest bidder, as the tertiary vendor; and
WHEREAS, since that time, it has become evident that additional resources are
necessary to fully address the City's needs, primarily because the awarded contractors are
either small firms with limited equipment resource or are currently engaged in similar projects
awarded by other counties or municipalities; and
WHEREAS, the City Manager is recommending the addition of EnviroWaste Services,
Inc. as the-fourth bidder and as part of the awards under ITB No. 145-2013.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager and approve and
authorize the addition of a fourth vendor, EnviroWaste Services, Inc., to the awards authorized
pursuant to Invitation to Bid (ITB) No. 145-2013, for routine and emergency cleaning of sanitary
sewer lines and storm water system pipes, and for a closed circuit television (CCTV) pipe
inspection system; and further authorize the Mayor and City Clerk to execute an agreement.
PASSED AND ADOPTED this l day of 14,0-C- 2014.
ATTEST: P, l..„
Raf I Grana o, eu� ayor APPROVED AS TO
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City me Date
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA
AUTHORIZING THE ADDITION OF A FOURTH VENDOR, ENVIROWASTE SERVICES, INC., TO THE
AWARDS AUTHORIZED PURSUANT TO INVITATION TO BID NO. 145-2013, FOR ROUTINE AND
EMERGENCY SANITARY SEWER AND STORM WATER PIPES CLEANING, AND CLOSE CIRCUIT
TELEVISION CCTV
'key Intended Outcome Supported:
Ensure Reliable Stormwater Management By Implementing Select Short And Long-Term Solutions Including
Sea-Level Rise; Update Comprehensive Assessment Of All Infrastructure Needs (Potable, Wastewater,
Stormwater, And Roads
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summa /Recommendation:
On June 5, 2014, the City Commission authorized the award of contracts for routine and emergency sanitary
sewer and storm water pipes cleaning, and closed circuit television (CCTV) pipe inspection services used to
detect problems. The purpose of these contracts is to engage a contractor to provide all supervision, labor,
materials and necessary equipment to clean or clear the sanitary sewer and storm water pipe stoppages on an
ongoing basis, and on an emergency basis, as well as provide CCTV services to ascertain the condition of the
pipes in an effort to proactively assure the sanitary sewer and storm water systems are operating effectively.
These contracts are used to supplement the work performed by the Public Works Department. This service was
identified to be performed by external resources as a cost saving measure a few years ago and subsequently the
City also opted not to replace a city owned piece of equipment which normally performs such work. The contract
will be used to work on a weekly basis to clean the sanitary sewer lines in conjunction with the consent decree
and perform cleaning of the storm water system to prevent street flooding. Such activities will be planned,
overseen, and verified by the Public Works Operations Division and paid for at a weekly rate established in the
contract. In the event there is an emergency, there are provisions in the contract for the contractor to respond
within two(2) hours, and an hourly emergency rate would apply. Also, additional items are included in the bid,
which provide for service based on the diameter of the pipes should a separate project be required beyond the
routine or emergency work.
On June 5, 2013, the City Commission approved the award the contracts to JCC Enterprises Labor, Inc., the
lowest bidder, as the primary vendor, A&A Drainage & Vac Services, Inc., the second lowest bidder, as the
secondary vendor,and Shenandoah Construction,the third lowest bidder,as the tertiary vendor.Since that time,
it has become evident that additional resources are necessary to fully address the City's needs,primarily because
the awarded contractors are either small firms with limited equipment resource or are currently engaged in similar
projects awarded by other counties or municipalities.As such,the City Manager is recommending that a fourth
bidder to the ITB, Envirowaste Services, be awarded a contract pursuant to the ITB.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City Commission award
contract pursuant to Invitation to Bid(ITB)No. 145-2013,for Routine and Emergency Sanitary Sewer and Storm
Water Pipes Cleaning,and Close Circuit Television(CCTV)Inspection Services,to Envirowaste Services,Inc.,as
a fourth vendor to the ITB.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 See Below See Below
2
OBPI Total
Financial Impact Summary:The annual cost associated with the required services is subject to funds availability
approved through the annual budgeting process.Account information and availability of funds shall be verified
and approved for each request prior to procuring the services.The funding and accounts noted below are the FY
2014 budget amounts approved by Commission. Additional funding may be required due to increased need of
services, subject to the review and approval of the Budget Office.
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
$ey ment Director AssistantQJty fi4anager Ci na er
AD EC Jw-s JLM \/)OM
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(SUMMAR'fl doc
AGENDA ITEM C 7 L
M" I AM I B EAC H DATE 6
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and MembertAND City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: June 11, 2014
SUBJECT: A RESOLUTION OF THE MAYO CITY COMMISSIO N OF THE CITY OF
MIAMI BEACH, FLORIDA AUT NG THE ADDITION OF A FOURTH
VENDOR, ENVIROWASTE SERVICES,INC.,TO THE AWARDS AUTHORIZED
PURSUANT TO INVITATION TO BID NO. 145-20139 FOR ROUTINE AND
EMERGENCY SANITARY SEWER AND STORM WATER PIPES CLEANING,
AND CLOSE CIRCUIT TELEVISION (CCTV)
ADMINISTRATION RECOMMENDATION
Approve the award of the contract.
KEY INTENDED OUTCOME
Ensure Reliable Stormwater Management By Implementing Select Short And Long-Term
Solutions Including Sea-Level Rise; Update Comprehensive Assessment Of All
Infrastructure Needs (Potable, Wastewater, Stormwater, And Roads)
FUNDING
The annual cost associated with the required services is subject to funds availability
approved through the annual budgeting process. Account information and availability of
funds shall be verified and approved for each request prior to procuring the services. The
funding and accounts noted below are the FY 2014 budget amounts approved by
Commission.
Additional funding may be required due to increased need of services, subject to the review
and approval of the Budget Office.
BACKGROUND INFORMATION
On June 5, 2014, the City Commission authorized the award of contracts for routine and
emergency sanitary sewer and storm water pipes cleaning, and closed circuit television
(CCTV) pipe inspection services used to detect problems. The purpose of these contracts is
to engage a contractor to provide all supervision, labor, materials and necessary equipment
to clean or clear the sanitary sewer and storm water pipe stoppages on an ongoing basis,
and on an emergency basis, as well as provide CCTV services to ascertain the condition of
the pipes in an effort to proactively assure the sanitary sewer and storm water systems are
operating effectively.
These contracts are used to supplement the work performed by the Public Works
Department. This service was identified to be performed by external resources as a cost
saving measure a few years ago and subsequently the City also opted not to replace a city
owned piece of equipment which normally performs such work. The contract will be used to
Commission Memorandum
ITB 145-2013 Routine and Emergency Sanitary Sewer and Storm Water Pipes Cleaning and Close Circuit Television
(CCTI0 Inspection Services
June 11,2014
Page 12
work on a weekly basis to clean the sanitary sewer lines in conjunction with the consent
decree and perform cleaning of the storm water system to prevent street flooding. Such
activities will be planned, overseen, and verified by the Public Works Operations Division
and paid for at a weekly rate established in the contract. In the event there is an emergency,
there are provisions in the contract for the contractor to respond within two(2)hours,and an
hourly emergency rate would apply. Also, additional items are included in the bid, which
provide for service based on the diameter of the pipes should a separate project be required
beyond the routine or emergency work.
On June 5, 2013,the City Commission approved the award the contracts to JCC Enterprises
Labor, Inc., the lowest bidder, as the primary vendor, A&A Drainage &Vac Services, Inc.,
the second lowest bidder, as the secondary vendor,and Shenandoah Construction,the third
lowest bidder, as the tertiary vendor. Since that time, it has become evident that additional
resources are necessary to fully address the City's needs, primarily because the awarded
contractors are either small firms with limited equipment resource or are currently engaged
in similar projects awarded by other counties or municipalities.As such,the City Manager is
recommending that a fourth bidder to the ITB, Envirowaste Services, be awarded a contract
pursuant to the ITB.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission award contract pursuant to Invitation to Bid(ITB)No. 145-2013,for Routine and
Emergency Sanitary Sewer and Storm Water Pipes Cleaning, and Close Circuit Television
(CCTV) Inspection Services, to Envirowaste Services, Inc., as a fourth vendor to the ITB.
JLM / /AD
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