2014-28642 Reso RESOLUTION NO. 2014-28642
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-199-SR (THE
RFQ), FOR FLOODING MITIGATION CONSULTING SERVICES; ACCEPTING
THE DETERMINATION OF THE CITY MANAGER, PURSUANT TO SECTION
2-371(H) OF THE CITY CODE, AND PROCEEDING WITH AWARD
PURSUANT TO THE RFQ, NOTWITHSTANDING THE FILING OF ANY
TIMELY BID PROTESTS WHICH MAY BE FILED, PROVIDING THAT SUCH
AWARD MUST BE MADE WITHOUT DELAY, IN ORDER TO PROTECT A
SUBSTANTIAL INTEREST OF THE CITY; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP
RANKED PROPOSER, AECOM TECHNICAL SERVICES, INC; AND
FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION.
WHEREAS, Request for Qualifications (RFQ) No. 2014-199-SR was issued on April 17,
2014, with an opening date of May 29, 2014; and
WHEREAS, a pre-proposal conference was held on May 1, 2014; and
WHEREAS, a second pre-proposal conference was held on May 9, 2014; and
WHEREAS, the City received four(4) proposals; and
WHEREAS, on May 30, 2014, the City Manager via Letter to Commission (LTC) No.
184-2014, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
• Bruce Mowry, City Engineer, City of Miami Beach Public Works Department
• David Martinez, Director, Capital Improvement Projects
• Scott Robins, Resident and Chair of Blue Ribbon Panel on Flooding
The following individuals were appointed as alternates:
• Dr. Dwight Kraai, Resident and Blue Ribbon Panelist
• Dr. Michael Phang, Resident and Blue Ribbon Panelist; and
WHEREAS, the Committee convened on June 9, 2014 to consider proposals received
and interview the proposers; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of each proposal; and engaged in a question
and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: AECOM Technical Services, Inc.,
top ranked; Florida Atlantic University ("FAU"), second highest ranked; ARCADIS U.S. Inc., third
highest ranked; T.Y. LIN International, fourth highest ranked; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's and
rankings, the City Manager exercised his due diligence and is recommending that the
Administration be authorized to enter into negotiations with the top-ranked firm, AECOM
Technical Services, Inc.; and
WHEREAS, notwithstanding that the time to file bid protests related to this RFQ will
expire subsequent to the effective date of this Resolution, the City Manager hereby
recommends that, as permitted pursuant to Section 2-237(h) of the City Code, the City
Commission proceed with an award under the RFQ without delay, in order to protect a
substantial interest of the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications No. 2014-199-SR (the RFQ), for flooding
mitigation consulting services; accept the determination of the City Manager, pursuant to
Section 2-371(h) of the City Code, proceeding with award pursuant to the RFQ, notwithstanding
the filing of any timely bid protests which must be filed, providing that such award may be made
without delay in order to protect a substantial interest of the City; authorize the Administration to
enter into negotiations with top ranked proposer, AECOM Technical Services, Inc.; and further
authorize the City Manager to execute an Agreement upon conclusion of successful
negotiations by the Administration.
PASSED AND ADOPTED this day of J�rJ2 2014.
ATTEST:
Rafael E. Granado, City Clerk Philipte. , Mayor
cc)
D APPROVED AS TO
NCORF ORATE
FORM & LANGUAGE
••'• �� & FOR ECUTION
26
City Attorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager Pertaining To The Ranking Of Proposals, Pursuant To Request For
Qualifications RFQ No. 2014-199-SR, For Flooding Mitigation Consulting Services.
Key Intended Outcome Supported:
Ensure Reliable Stormwater Management By Implementing Select Short And Long-Term Solutions Including Sea-Level
Rise.
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summa /Recommendation:
On April 9, 2014,the City Commission approved to issue the subject Request for Qualifications(RFQ). On April 17,
2014, the RFQ was issued with an initial opening date of May 19, 2014. A pre-proposal conference to provide
information to the proposers submitting a response was held on May 1,2014. Via Addendum No.1,published on May
5,2014,an additional pre-proposal conference was held on May 9,2014.Via Addendum No.2,the deadline for receipt
of proposals was extended until May 29, 2014.The City received a total of four(4) proposals.
On May 30,2014,the City Manager via Letter to Commission(LTC)No.184-2014,appointed an Evaluation Committee
(the "Committee"). The Committee convened on June 9, 2014 to consider proposals received and interview the
proposers.The Committee was provided an overview of the project,information relative to the City's Cone of Silence
Ordinance and the Government Sunshine Law. The Committee also provided general information on the scope of
services, references, and a copy of each proposal. Additionally,the Committee engaged in a question and answer
session after the presentation of each proposer.The evaluation process resulted in the following ranking of proposers:
1)AECOM Technical Services, Inc.; 2) Florida Atlantic University; 3)ARCADIS U.S., INC.;4)T.Y. Lin International.
After reviewing all the submissions and the results of the evaluation process,the City Manager recommends that the
Mayor and City Commission authorize the administration to enter into negotiations with the top ranked proposer,
AECOM Technical Services, Inc., a global multi-discipline firm, receiving top ranking from all evaluation committee
members.
In developing a recommendation,the City Manager considered that,in its response to the RFQ,AECOM did disclose a
contract termination and ongoing litigation relating to a sewer lift station project with the City of Sarasota, Florida.
However,the litigation is ongoing with final determination pending.Additionally,AECOM has confirmed that none of the
team members proposed in the RFQ were involved in the Sarasota project.Accordingly,the City will,during contract
negotiations,require that the proposing team be maintained throughout the project and that any request by AECOM to
change a team member require the prior written approval of the City.
Finally, the City Code allows for a period of up to two days from the time that the City Manager has released his
recommendation to the City Commission for aggrieved bidders to file bid protests.When a protest is received,the City
Code requires that the City not proceed further with the award pursuant to said bid unless a written determination is
made by the City Manager that the award must be made without delay in order to protect a substantial interest of the
City. Given the urgency and magnitude of the projects to be considered pursuant to the award for a flood mitigation
consultant,the City Manager recommends to the Mayor and City Commission that the City proceed with the expeditious
award of the contract as recommended,despite any protests that may be received subsequent to the release of the
City Manager's award recommendation.
RECOMMENDATION
After reviewing all the submissions and the Evaluation Committee's rankings of proposals received,the City Manager
exercised his due diligence and is recommending that the Mayor and the City Commission accept the recommendation
of the City Manager pertaining to the ranking of proposals,pursuant to Request for Qualifications(RFQ)No.2014-199-
SR,for Flooding Mitigation Consulting Services,and authorize the administration to enter into negotiations with the top
ranked proposer,AECOM Technical Services, Inc.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
NA
Financial Information:
Source of Amount Account
Funds: 1 $150,000 429-2454-061357.Capital Project:Citywide Tidal Flooding Mitigation
Ph1, Project String: encfloo h1
2
OBPI Total $150,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
artment 'r for Assistant C" Ma' ger City anager
AD EC J T JLM
T:\AGE \2014\June\June 11 Procurement\RFQ-2014-199-SR oo g Mitigati n Consulting Services-S ry.doc
AGEND EM S
MIAMIBEACH DATE —
MIAMI BEACH
City of Miami Beath, 1700 Convention Center=Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City C mission
FROM: Jimmy L. Morales, City Manager
DATE: June 11, 2014
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2014-199-SR, FOR FLOODING
MITIGATION CONSULTING SERVICES.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure Reliable Stormwater Management By Implementing Select Short And Long-Term
Solutions Including Sea-Level Rise.
FUNDING
For Fiscal Year 2013-2014, the total budget for these services is $150,000. The funding for
these services is available under Account#429-2454-061357. The Capital Project is the
Citywide Tidal Flooding Mitigation Ph1, and the project string is encflooph1. Funding for future
fiscal years will be made available through budget appropriations.
BACKGROUND
The City of Miami Beach does not currently have an approved consultant to perform
professional consultation services for a flooding mitigation study. The primary objective of this
study is to assist the City in identifying the most feasible alternatives for addressing long-
standing flooding issues in the City of. Miami Beach by (1) identifying successful flood
mitigation strategies used by other cities facing similar drainage and construction problems; (2)
providing an independent and unbiased peer review of the problems and proposed solutions
from previous detailed engineering studies; (3) identifying and formulating any additional
structural and non-structural options that might provide significant cost savings or lend
themselves to easier implementation, compared to previously identified alternatives; and (4)
leading a stakeholder, staff and consultant panel review of the expanded spectrum of available
solutions. Particularly attractive would be any solutions that will provide significant flooding
relief in the shorter term at a cost that is affordable to the City's storm water program, as a part
of phased approach that moves toward an ultimate, comprehensive solution. It is expected
that the final deliverable will include descriptions of the recommended concepts including
schematics, cost estimates, and implementation plan. Secondary objectives include:
i. Development of performance measures for objectively demonstrating the level of
success of the P ram.City's storm water program.
9
ii. Development of a general approach or strategy for addressing other flooding problems
throughout the city
Commission Memorandum — RFQ#2014-199-SR Flooding Mitigation Consulting Services
June 11, 2014
Page 2
RFP PROCESS
On April 9, 2014, the City Commission approved to issue the subject Request for
Qualifications (RFQ). On April 17, 2014, the RFQ was issued with an initial opening date of
May 19, 2014. A pre-proposal conference to provide information to the proposers submitting a
response was held on May 1, 2014. Via Addendum No. 1, published on May 5, 2014, an
additional pre-proposal conference was held on May 9, 2014. Via Addendum No. 2, the
deadline for receipt of proposals was extended until May 29, 2014.
The City received proposals from the following firms:
ARCADIS U.S., INC.
AECOM Technical Services, Inc.
Florida Atlantic University
T.Y. Lin International
On May 30, 2014, the City Manager via Letter to Commission (LTC) No. 184-2014, appointed
an Evaluation Committee (the "Committee") consisting of the following individuals:
• Bruce Mowry, City Engineer, City of Miami Beach Public Works Department
• David Martinez, Director, Capital Improvement Projects
• Scott Robins, Resident and Chair of Blue Ribbon Panel on Flooding
The following alternates were also appointed:
• Dr. Dwight Kraai, Resident and Blue Ribbon Panelist
• Dr. Michael Phang, Resident and Blue Ribbon Panelist
The Committee convened on June 9, 2014 to consider proposals received and interview the
proposers. The Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also
provided general information on the scope of services, references, and a copy of each
proposal. Additionally, the Committee engaged in a question and answer session after the
presentation of each proposer. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ.
The evaluation process resulted in the following ranking of proposers:
RFP#2014-199-SR
FOR FLOODING LOW RANKING
MITIGATION` BRUCE DAVID SCOTT AGGREGATE ORDER
,CONSULTING " MOWRY MARTINEZ ROBINS TOTALS
SERVICES
AECOM Technical
Services 1 1 1 3 1
Florida Atlantic
University 2 3 2 7 2
ARCADIS U.S. 3 2 3 8 3
T.Y. Lin International 4 4 4 12 4
Commission Memorandum —RFQ#2014-199-SR Flooding Mitigation Consulting Services
June 11, 2014
Page 3
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission authorize the administration to enter into
negotiations with the .top ranked proposer, AECOM Technical Services, Inc., a global multi-
discipline firm, receiving top ranking from all evaluation committee members.
In developing a recommendation, the City Manager considered that, in its response to the
RFQ, AECOM did disclose a contract termination and ongoing litigation relating to a sewer lift
station project with the City of Sarasota, Florida. However, the litigation is ongoing with final
determination pending. Additionally, AECOM has confirmed that none of the team members
proposed in the RFQ were involved in the Sarasota project. Accordingly, the City will, during
contract negotiations, require that the proposing team be maintained throughout the project
and that any request by AECOM to change a team member require the prior written approval
of the City.
Finally, the City Code allows for a period of up to two days from the time that the City Manager
has released his recommendation to the City Commission for aggrieved bidders to file bid
protests. When a protest is received, the City Code requires that the City not proceed further
with the award pursuant to said bid unless a written determination is made by the City
Manager that the award must be made without delay in order to protect a substantial interest
of the City. Given the urgency and magnitude of the projects to be considered pursuant to the
award for a flood mitigation consultant, the City Manager recommends to the Mayor and City
Commission that the City proceed with the expeditious award of the contract as
recommended, despite any protests that may be received subsequent to the release of the
City Manager's award recommendation.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida: accept the recommendation of the City Manager pertaining to the ranking of
proposals, pursuant to Request for Qualifications (RFQ) No. 2014-199-SR for Flooding
Mitigation Consulting Services; and, authorize the administration to enter into negotiations with
the top ranked proposer, AECOM Technical Services, Inc.; and further authorize the City
Manager to execute an Agreement upon conclusion of successful negotiations by the
Administration.
JLM/MT/ AD/YG
TAAGENDA\2 14\June\June 11 Procurement\RFQ-2014-199-SR Flooding Mitigation Consulting Services-Memo.doc